COM 0095.010 2018-2020 - Laserfiche WebLink

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Guidelines for nonprofit organizations being awarded a county grant for Fiscal Year 2019-2020: 1. Important. make multiple copies of the request for semi-annual (6 -month) payment form that is provided to you, as you will need to submit this form for each of the two semi-annual periods. 2. The first request for payment can be submitted once you receive a fully executed contract at the start of the contractual (fiscal) year, and the second request for payment can be submitted on or after January 1 of the contractual year. Your organization must be compliant with Compliance Express in order to receive any payment (NOTE: This is different from past years requirements to include both payments). 3. Submit only one copy of the request form (signed by someone with fiduciary responsibilities within your organization). Scans or faxes are acceptable, and multiple copies are not necessary. 4. A Tax Clearance need not be submitted to receive your allotments. 5. A current general liability insurance certificate must always be on file with the Budget Division. The County of Hawai` i must be specifically stated as additional insured (do NOT specify a Department or person) with a minimum general liability of $1 million and $50,000 for each occurrence. Please note that a checkmark in the additional insured column, but without the specific indication stated above is not sufficient to meet this requirement. All grant recipients must submit a current copy of this insurance prior to receiving your first payment, even if you area current grant recipient. Thereafter, please have your insurance company send us your insurance certificates as they become due. 6. Please inform the Budget Division of any changes to your contact person, address, phone number, etc. as soon as possible, as incorrect information may result in a delay of your payments. 7. Mail your request for semi-annual payment forms to: Department of Finance - Budget Division 25 Aupuni Street, Suite 2103 Hilo, Hawaii 96720 Any questions regarding your payment may be addressed to Lisa Tada, Budget Division, at 961-8489. Her office (business address) is shown above. E-mail address: lisa.tada@hawaiicounty.gov. All other questions about the nonprofit grant program should be directed to Dawn Manago, Council Legislative Assistant to Council Member Maile David, at 323-4276. The office is located at the West Hawaii Civic Center, Building A, 74-5044 Ane Keohokalole Hwy, Kailua Kona, HI 96740. E-mail address: Dawn. Manago ghawai icounty. gov. Grant recipients, you are hereby reminded, per Chapter 2, Article 25, Section 2-142 (d), Hawaii County Code, "...the nonprofit organization shall submit a final written report to the County Council within sixty days after June 30 of the contractual year...". Failure to do meet this requirement will result in the requirement that all grant funds awarded be returned and your organization will be ineligible to receive future grant awards for at least the following fiscal year. This should be sent to Dawn Manago, at the address listed above. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting statement of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period. During the grant year, any suspension of grant -funded services must be reported immediately to the Department of Finance - Budget Division. Upon submittal of the year-end report, any county grant funds not expended by June 30 of the contractual year must be reported and refunded to the Finance Director. (Failure to comply with these requirements will be noted in your file.)