COM 0644.000 2020-2022 - Laserfiche WebLink

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6-4 MEETINGS The Commission may meet and perform its duties in any part of the County of Hawai`i. Except as provided by law, all of its meetings are open to the public. The parliamentary procedure to be utilized by the Commission in the conduct of its meetings shall be based on Robert's Rules of Order. (a) Regular Meetings - Regular meetings of the Commission for the transaction of its business shall be held at 10:00 a.m. on the second Monday of each month, or as scheduled and duly noticed by the Commiss on. (b) Special Meetings—A special meeting may a called by the Chair when the date, time and place of such special meeting is announced prior to adjournment of a regular meeting otherwise a special meeting can be called only upon the publication of a notice of such meeting in at least two d ily newspapers of general circulation in this county at least twenty-four(24)hours iii advance of such meeting. If the requirement with respect to publication of notice cannot be met because of insufficient time, the meeting notice shall be made by broadcasting a minimum of three announcements in the English languae over FCC licensed public radio stations in this county or television stations with local audience. Such announcements shall be broadcast at least twenty-four(24)hours in advance of such meeting. To assure the widest possible coverage, the meeting n tice shall be released to radio stations in this county and the announcement shall be rogrammed to be heard between the hours of 7:00 A.M. to 5:00 P.M. In additio to the above requirements, notice of such special meeting shall be conspicuousl I posted on the bulletin board of the Hawai`i County Building. A brief resume of the principal business to be taken up at such meeting shall be stated in the posted notice as well as in the notice released to the news media. (c) Videoconference—Pursuant to HRS § 92-3.5, the Commission may hold meetings by videoconference; provided that the videoconference system used by the Commission shall allow both audio and visual interaction between all members of the Commission participating in the meetin and the public attending the meeting, at any videoconference location. (1) The notice required by HRS § 92-7 hall specify all locations at which Commissioners will be physically p esent during a videoconference meeting. The notice shall also specify that th public may attend the meeting at any of the specified locations. (2) Any Commissioner participating in a meeting by videoconference shall be considered present at the meeting f r the purpose of determining compliance with the quorum and voting require ents of the Commission. (3) A meeting held by videoconferencshall be terminated if both audio and video communication cannot be maintained with all locations where the meeting is being held, even if a quorum of the Commission is physically present in one location. - 4 -