COM 0644.000 2020-2022 - Laserfiche WebLink

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6-5 MINUTES (a) Minutes—In accordance with HRS § 92-9, the Commission shall keep written minutes of all meetings. Unless otherwise required by law, neither a full transcript nor a recording of the meeting is required, bt the written minutes shall give a true reflection of the matters discussed at the meeting and the views of the participants. (1) The date, time, and place of the meeting; (2) The Commissioners recorder as either present or absent; (3) The substance of all matters1)roposed, discussed, or decided; and a record,by individual Commissioner, of any votes taken; and (4) Any other information that any Commissioner requests be included or reflected in the minutes. The minutes shall be public record and shall be available within thirty days after the meeting except where such disclosure would be inconsistent with HRS § 92-5 or Section 13-20 of the Charter; provided that inutes of executive meetings may be withheld so long as their publication would defeat the lawful purpose of the executive meeting,but no longer. (b) The Public may obtain information from the Secretary regarding the minutes. 6-6 OFFICERS AND THEIR DUTIES b. Presiding Officer—The Chair shall be the presiding officer of the Commission and the Vice Chair shall be the presidinl officer in the absence of the Chair. The presiding officer shall: (1) Open all meetings of the Co ission by taking the chair and calling the meeting to order; (2) Call for the approval of the inutes of any preceding meetings when a quorum is present; (3) Maintain order and proper ecorum based on Robert's Rules of Order; (4) Announce the business before the Commission in the order prescribed by these rules; (5) Review all matters properly brought before the Commission, call for votes upon the same and announce the results; (6) Appoint all committees unless otherwise ordered by the Commission; - 6 -