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Form#: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Mass Transit Agency DATE: 3/1/2022 STAFF CONTACT: John Andoh PHONE: 808-961-8555 A. REQUEST: Authorize the entering of a multi-year non-binding service addendum to the State of Hawaii Contract No. DOT-2020-044, Project No. RFP-20-001-HWYS- Electric Vehicles and Charging Stations with Sustainability Partners LLC to provide battery electric bus infrastrurce and five 35 foot battery electric buses for up to a 10- year period. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDEI_'a: The Research and Development Department as well as the Mass Transit Agency joined in a cooperative procurement in March of 2020 with the State Procurement Office to procure electric vehicles and charging stations. Sustainability Partners was awarded the contract to provide these items in December of 2020. This contract is structured in a manner to where the Mass Transit Agency using GET funds would pay a per charging event rate for the construction of a new infrastructure network to charge a fleet of battery electric transit vehicles. Additionally, as part of this contract, Sustainability Partners would provide a fleet of five (5) 35-foot transit buses with a useful life of 12 years/500,000 miles that would operate primarily in Hilo and Pahoa areas. The Mass Transit Agency would pay for these buses using GET funds on a per mile rate basis. This non-binding Addendum would allow Sustainability Partners the ability to finalize prici.ig with vendors that will provide the infrastructure network and the transit buses and present a final binding Addendum with the costs that the Mass Transit Agency would pay over the span of 10 years. Pursuant to acceptance of the final service addendum and the issuance of a Notice to Proceed would result in a standalone binding agreement between the County of Hawai'i and Sustainability Partners. Should 1:he County wish to terminate this Agreement after the Notice of Proceed has been issued, the County is able to do ccs and would pay Sustainability Partners for the infrastructure as well as the buses purchased based on the value of termination. This sustainability-as-a-service model results in the ability to purchase or replace assets in a timely manner and pay the cost of the asset over the life of the asset. The estimated service life for the buses is projected to be 12 years and 20 years for the charging infrastructure. The estimated cost of the five buses is $4.01 per mile. The estimated cost of the use of the charging infrastructure is either$9,529 for(35 charging events per month and $100 for each charging event over 65 per month. With the Hawaiian Electric and VW rebates, this amount is expected to decline.