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COM 1077.000 2020-2022
�Sv®os ptlY Michell D.Roth 40;� `•.is Deanna S. Sako Mayor Director Diane Nakagawa Deputy Director ATE of•'A County `+ . Hamana Ventura CouJC] of a ai6 1 Property Manager Finance Department 25 Aupuni Street,Suite 1101 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8248 October 14, 2022 Honorable Maile David, Chairman - And Members of the Hawaii County Council County of Hawaii 25 Aupuni Street co Hilo, Hawaii 96720 Subject: Department of Finance Evaluation of Applications of Stewardship Grant Applications for the 2022 Public Access, Open Space, and Natural Resources Preservation Maintanence Fund. Dear Chairman David and Members of the Hawaii County Council: On August 19, 2021, the Hawaii County Council approved Ordinance No. 21-56, which amended Chapter 2, Article 42 of the Hawaii County Code 1983 (2016 Edition, as amended). Pursuant to Section 2-214.2 (b) the maintenance fund shall be administered and managed by the department of finance. The Department of Finance received nine applications seeking stewardship grant funding to maintain and preserve County of Hawaii lands acquired throught the Public Access, Open Space, and Natural Resources Preservation Fund filed by August 31, 2021, for the grant year 2022, beginning July 1, 2022 through June 30, 2023. The review process of these applications have been completed. I am pleased to present our recommendation for each proposal, identifed by locations, and recommendation about each applicants ability to complete the project according to the project plan. The applicants have submitted budgets which reflect compliance with the Hawaii County Charter. Attached, please find budgets for: O`oma Beach, North Kona, Hawaii TMK (3) 7-3-009:004 • Applicant Kohanaiki `Ohana FY 2022 Amount requested $20,380.00 Comm. No. Ref. To:-- u Hawaii County is an Equal Opportunity Provider and EmplAtjr rDate OCT 1-3 Honorable Members of the Hawaii County Council October 14, 2022 Page 2 Kahua Olohu, a'Q, Hawaii T (3) 9-5-012:005 • Applicant Ho`omalu Ka`u FY 2022 Amount requested $26,675.00 R3 Kawa, Ka`u, Hawaii TMK (3) 9-5-016:006, 025 & 9-5-017:005, 007 • Applicant Na Mamo O Kawa FY 2022 Amount requested $117,012.48 ealakekua, South Kona, Hawaii TMK (3) 8-2-013:002, 003, 014; and TMK (3) 8-2-014:043; and 8-2-015:059. • Applicant Friends of Amy B.H. Greenwell Ethnobotanical Gardens FY 2022 Amount requested $ 95,380.00 aipi`o Valley Lookout, Hamakua, Hawaii TMK (3) -8-004:006 • Applicant P®haha I Kalani FY 2022 Amount requested $39,710.00 Kaiholena, North Kohala, Hawaii TMK (3) 5-8-001:011, 019 thru 023 • Applicant Kohala Lihikai FY 2022 Amount requested $59,298.00 Halawa (Hale O Kaili), North Kohala, Hawaii TMK (3) 5-3-007:022 • Applicant Kohala Lihikai FY 2022 Amount requested $36,651.00 Based on the submission of the budgets from the applicants above, my recommendation is that these organizations have the ability to complete these projects according to their respective project plans. There were two applications that I am not recommending for funding. One applicant was disallowed for applying for an ineligible property that was not published and the other applicant was recommended not to accept or fund by the Public Access, Open Space, and Natural Resources Preservation Commission at its September 13, 2021, regular meeting. If you have any questions, please contact Maxine Cutler, Property Management Technician at (808) 961-8069 or Maxine.Cutler@hawaiicounty.gov Sincerely, oA- Deanna S. Sako Director of Finance Attachments S i i i County of Hawat` C} fc� UserY. ' Department of finance 002 STU. 22- Property Management Division. Rev'd. 8-29-2021 � 25 Aupuni Street, Suite 1201, Hilo,H19617201 Telephone. (808) 961-8069 Revised, 71301202.1 DEADLINE HE OPM TOT S E SHIP GRANTAPPLICATION A. DAMEAND ADDRESS OF ORGANIZATION; KOHANAIKI 'GHANA Name P.O. BOX 4753 KAILUA KONA HI 96745 Address City State Zip Code B PERSON TO CONTACT: KAREN EOFF Phone No: 808-325-6175 Mobile._ 808-938-3580 Entail Address_ keoffa@hawaii.rr.com Are you available to attend a ZOOM interview on 8ept13, 2021, between 9;00` am to 3:00 pm? Yes X No If yes, a zoom link will be sent to your email address with instructions. if tnox please assign someone from your organization to attend with knowledge ofthe proposed projects,and budget costs and provide email address above. C PROJECT PERIOD: JULY 1, 2022 to, JUNE 30, 2023 D. PROJECT NAME. MALAMA O'OMA STEWARDSHIP PROJECT E. PROJECT LOCATION(TMKS). TMK 7-3-009:004 I O'OMA SHORELINE BEACH PARK F. PROJECTNAME: MALAMA O'OMA STEWARDSHIP PROJECT I Q PROJECT COST.- Amount O T-Amount requested: 20,380 Applicant share: 8,100 Other resources; _ 9,400 'dotal Project Cost: 37,880 REQUIRED OCU NT X Non-profit(501(c)(3), IRS letter ofdeterrninatiort X Copy of organ' atioxt bylaws and mission statement X RCCA Certificate of Vendor Compliance X Letter of Authorized Signer for Organization I. CERTIFICATION: r'he applicant certifies that the information contain dire thisa�pl c�zlion is true and correct to the best of hislher kwoWledge; NAME OF AUTHOR E OFFICIAL ELISHA BRODERSON TITLE OF AUTHORIZED OFFICIAL., President, Kohanaiki 'Ohana SIGNED: 13 �n- DATE. _ 8.27.21 NOTES-. 1. Provide various maps illustrating your,projects,especiallyfor multiple parcels, 2. Provide a calendar of proposed projects{start date,completion,etc. 3. Defer to R.C.C;.Article I0, Section 1016 (g),IMS 343,and other. State and Local Laws that may affect.,your proposed projects. 4. Review your request forcompleteness: 5. Attachments are acceptable Should you have any questions,please contact:Maxine<Cutler at Phone;.(808) 961- 8069 or E-mail,Maxine.Cutler@haWaiieounty.gov Ffawa `i County is an Equal E3ppcartttility Employer and l'rcavzder. Page 2 of"6 i TIN I PROPOSAL: (Detailedplan can be attached to application): SEE ATTACHED - "J" K. PROJECT DESCRIPTION.- (You mai'need to submit attachments for~ di&rent types.ofprojects. Make sure to include A to D in your attaahmersts): A. Location of Project: O'OMA SHORELINE BEACH PARK Project TMXTMK 7-3-009:004 C. Number of Persons Who Will Benefit: 1,000's of beachgoers residents and tourists alike D. Project Description (Give a brief description of the vork that will be dune(Le., removal of invasive plants,planting, signage, etc. and list individual casts in budget details) with the funds requested, including a timeframe and activities to accomplish stated purpose. Additional pages may be attached); SEE ATTACHED "K- D" L PERMITSIAPPROV.A,LS REQUIRED: 1. Environmental Assessments (EA's):; _ Not needed Ifyes,explain why`.If not needed, explain why? Nothing being proposed in this grant request would trigger an EA Hawaii County is an Equal Opportun ty groployer and Provider: Page 3 o '6 2. Special Management Area (SMA)Permit: Maybe If yes,explain why?If not needed, explain why? Any activity on the shoreline requires an assessment by the Planning Department. It is likely that planting and maintaining native species as outlined in the proposal would be exempt from an SMA Permit, but we will follow up by submitting an SMA Assessment Tpplication. Planning Department- Epic System at the link below: https.Ilhawaiicountyhi-energovpub.tylerhost.net/Apps/SelfService#lhome Other: M. MANAGEMENT/PRESERVATION PLANS REVIEWED (Provide list of Archaeological, Burial Treatment,.Resource Management, Preservation, and other such Plans. Give an,explanation how each is incoorated in your' projects.Additional gages may be attached) SEE ATTACHED "M HawaN County is an Equal Opportun ty Employer and Provider. Page 4 of 6 i va i °i i N. Budget Details: 1 PROJECT J, Amount Applicant Other , . Descr tion Re `uestecl Share Resources, ' TOTAL I MAINTENANCE i Field Tools 400 $ 400 Fuel/Vehicle Use 480 $ 480 Info/Tvlaterials 1,000 1,000 Volunteers 6,000 $ 6,000 r Security 5,400 $ 5,400 k 4 $ NURSERY Soil Amendment 1,000 $ 1,000 Irrigation Supplies 500 $ 500 Native Plants 500 $ 500 r Nursery Space 4,000 $ 4,000 I MISCELLANEOUS Transportation 600 $ 600 Contract Labor 18,000 $ 18,000 $ Total $ 20,380 $ 8,100 $ 9,400 $ 37,880 Hawaii County is an Equal Opportunity Employer and Provider. Page 5 of 6 0. APPLICANT T I OR AT ON: l„ Brief history of the applicant organization. Include the date of iincorporation as a non-profit organization;(arse attachments where apF' apieiate),, SEE ATTACHED "O - 1" Main source(s) of financial support. Annual Keiki Surf for the Earth BeachCleanUp now in its 25th year Kohanaiki Shores, LLC Community Donations and Contributions 3, Please at list at least three (3) prior projects successfully completed: (Include location and sponsoring agent) a. Malama O'oma Day Beach Clean Up and Maintenance bw Mamalahoa Trail Restoration Project at Kohanaiki & O'oma Kelkl Surf for the Earth arid Beach Clean Up at Kohanaiki� C. Ciilti►ral Educational Center and Native Plant Garden at Kohananiki 4. Please initial below that the applicant understands thefollowing documents shall he required if awarded stewardship grant funds. X Certificate of insurance shall be required with Counter of Hawaii named as additional insured,Provide proof,' Organization shall provide the semi and annual`reportwhich.shall X .. include accomplishmentsh financial statements e planting expenditures,projects in progress,community invollvem.ent,and: status of avexall project. Organization shall immediately contact the L7epartment:of Finance, X Property Management.Division upon dissolution of the organization or changes in the organization that may affect the Stewardship.Giant Agreements X Organization maybe required to provide either documents as requested with the County of Ka ai i Department of Finance.. Hawaii County is an Equal Opportunity Employer and Provider: Page 6 of 6 1 1 { f i 3 3 i BUSINESS PLAN ATTACHMENTS J - PROPOSAL The Kohanaiki 'Ohana is seeking a Grant for our Malama O'oma Stewardship Program and maintenance of the 'O'oma Shoreline. Mason Myrmo will continue to serve as the Project Coordinator. Our goal is to re-establish native host plants as recommended in the October 2014 Flora and Fauna Study conducted by Geometrician Associates LLC for the O'oma shoreline. These plants support a healthy endemic ecosystem including two special status plants; Maiapilo (caperis sandwichiana) and fibristylis hawaiienisis, a small sedge. These strands also provide habitat for rare Hawaiian hylaeus bees, native birds and Hawaiian Hoary bats, We will continue to transplant and outplant plants from our nursery to the shoreline. Watering and maintenance of these natives and the surrounding vegetation will be the focus of our efforts in 2022. Due to COVID-19 we have been unable to bring as many student and community volunteers to assist with out-planting and maintenance as we have done in the past. However, we are working with Innovations Public Charter School and West Hawaii Explorations Academy to design and incorporate outdoor stewardship programs into their curriculum. We will follow all County protocols to maintain a healthy, safe. and clean work environment. O'oma is a very popular stretch of beach for our community for recreation. We have noticed that more and more people are frequenting the shoreline. Therefore, our efforts will continue to emphasize educating and engaging with the community in order to bring awareness to protecting 'O'oma for future generations. Additionally, we will continue to plant other native trees along the mauka crest of the beach for storm and high surf erosion control. The flora and fauna will be monitored throughout the year. The proposal is consistent with the recommended management measures for'O'oma listed in the 2014 Flora and Fauna Study conducted by Geometrician Associates LLC. K-D - PROJECT DESCRIPTION The Malama O'oma stewardship project and educational programs include schools, community groups and volunteers, under the supervision of Kohanaiki 'Ohana and Mason Myrmo, Project Coordinator. These projects are consistent with the recommended management measures for'O'oma listed in the 2014 Flora and Fauna Study conducted by Geometrician Associates, LLC: Maiapilo & Native Sedge Monitoring and Maintenance, As recommended in the 2014 Flora and Fauna Study, this will be accomplished through a combination of education (poster boards about its unique biological status and heritage of medicinal uses) and community/student outreach. Plants will be regularly monitored, and passive barriers such as coral rock berms will be created. Informational signage explaining maiapilo and hylaeus bee eclology have been placed at both entrances to 'O'oma to ensure that these plants are not being harmed by human activity. Students will also paint signs to be posted along the jeep trail. Mamalahoa Trail Restoration -Walking in the Footsteps of our Ancestors Students and volunteers will hand clear weeds and remove small rocks from this ancient historical trail. This will once again make the trail visible and function as a walking path. Coastal Maintenance Pruning the understory of non-native coastal trees to enhance sight visibility and safety along the jeep trail will be an ongoing project. School groups will assist in light pruning, trash pick up, marine debris removal and the clearing of fountain grass around native plants. This maintenance requires a trailer that has been outfitted to carry water and a pump for newly planted native plants and small tools to be provided to volunteers. Nursery for the Propagation and Out Planting of Native Coastal Plants Innovations Public Charter School has donated 2,000 sq. feet of nursery space on their campus. This includes a shade house, nursery tables and water. They will also give daily assistance watching over the plants. Grant funds will be used to acquire native plants and Mason Myrmo will coordinate their care, propagation and out planting with student volunteers TIMELINE 4 FIRST QUARTER 34 • Propagate native ground covers/grasses for erosion control along beach crest j • Maintain existing plantings -weeding and watering j • Make educational signs to protect native plantings close to vehicle traffic • Collect seeds from established native out-plantings for propagation • Continue enhancing both entryways SECOND QUARTER • Install signs to protect native plants close to vehicle traffic • Establish additional guilds of native plants along beach crest • Continue removing invasives along coastal strand • Maintain existing plantings -weeding and watering THIRD QUARTER • Create additional passive rock barriers to protect native plants from vehicle traffic • Transplant into larger pots next set of palms in nursery • Maintain existing plantings -weeding and watering FOURTH QUARTER • Plant next set of natives in nursery • Finish out-planting any remaining natives • Maintain existing plantings -weeding and watering M - MANAGEMENTIPRESERVATION PLANS REVIEWED: The following bullet points are from the 2014 Flora and Fauna Study conducted by Geometrician Associates LLC for the O'oma Shoreline and are Recommended Management Measures for Compliance with Applicable Regulatory Requirements. We have reviewed this study and based our Malama O'oma Grant Proposal on the management and mitigation measures that we can institute in order to avoid impacts to special status species and to carry out the recommendations as follows: • Maiapilo individuals in the strand should be protected through a combination of education (poster boards about its unique biological status and heritage of medicinal uses), passive barriers such as coral rock berms, and monitoring. • Fimbristylis hawaiiensis should be monitored to ensure that it is not being harmed by human activity. The County may wish to consider some small preserves where these tiny sedges are most abundant, with low-key signs to inform visitors to avoid trampling them, • Visitors to the park should be educated concerning the need to avoid harassing any shorebirds or waterbirds (almost all of which are native or naturally migratory in Hawai'i), and in particular the endangered Hawaiian Stilt. • There should be no clearing of woody vegetation taller than 15 feet during the Hawaiian hoary bat pupping season, which runs from June 1 through September 15 each year, • All lighting installed for either construction or use of the property should be shielded in conformance with the Hawaii County Outdoor Lighting Ordinance (Hawai'i County Code, Article 9) to reduce the risk that seabirds may be attracted to and then disoriented by the lighting. Additionally, no nighttime construction work should be allowed during the seabird- fledging season, which runs from September 15 through December 15 each year. • To maintain the value of habitat for Hylaeus bees, the Tournefortia argentea and Capparis sandwichiana that are currently abundant in the strand vegetation should be maintained wherever feasible. The former species also provides shade and scenery for recreational uses. If several species of Hylaeus bees become listed, the duty of the County to protect habitat that supports these species will increase, and habitat management and landscaping may require considerable refinement to remain legal. • Landscaping should avoid invasive species and employ native species to the greatest degree consistent with project goals. Reputable Kona nurseries will supply lists of, and sources for, suitable native species. • The County may wish to outplant certain special status species, although it should be understood that such planting comes with responsibility to maintain and protect these species, as discussed next. - - APPLICANT INFORMATION The Kohanaiki 'Ohana is a 501 (c)(3) non-profit organization formed in 1990 and incorporated in 1995. Our mission is to enrich the social understanding and appreciation of Hawaii's native culture and environments and to protect the natural and cultural resources and historic treasures along the Kohanaiki and 'O'oma coastline on the West coast of Hawai'i island. The 'Ghana is dedicated to creating a positive park environment, to nurturing healthy and safe family building activities, and to promoting community stewardship and sustainability through respect for the people, the land and the sea. On December 31, 2013, the County of Hawaii purchased the conservation lands of 'O'oma utilizing funds from the Public Access, Open Space and Natural Resources Preservation Fund totaling 217.566 acres. The 2013 purchase of'O 'oma with PONC funds was the culmination of over 25 years of efforts on the part of the Kohanaiki 'Ohana and the Kona community to protect this parcel of conservation land. Other Projects and Accomplishments of the Kohanaiki Ohana: • Instrumental in 2 Supreme Court Victories regarding protection of Native Hawaiian rights and Public Trust Resources (PASH -1995 & Ka Pa'akai 2000) • Instrumental in the introduction and passage of Act 50 in 2000 to require Cultural Impact Statements for all development in Hawaii where an EIS is required. • Instrumental in stopping the proposed development plans for O'oma - Participated in 3 Contested Case Hearings (1987, 1993, 2011) • Organized the Mamalahoa Trail Clean up through 'O'oma for 15 years (1992 - 2007) with 8th grade students from Kealakehe High School. • Conducted Beach Clean ups from 1990 - present. Placed signs painted by Keiki Surf for the Earth participants, reminding beachgoers to pick up trash, wear reef safe sunscreen, respect and malama the 'aina, and drive with aloha. • Raised money through donations and grants to provide portable bathrooms and a dumpster at the beach, greatly improving beach sanitation and quality. • Coordinated with Police, County, Social Service Providers and NELHA to remove homeless campers from the beach. • Helped in the process of nominating Voma to the Open Space Priority List and worked on legislation authorizing the Mayor to negotiate for the land to be purchased with PONC Funds. • Helped negotiate the $2,000,000 contribution from neighboring Kohanaiki Shores to provide matching funds for the PONC purchase. • Organized the Malama 'O'oma Day event to celebrate the purchase of'O'oma, with over 80 participants. • Successfully negotiated the "Good Faith Agreement" establishing the Kohanaiki Shoreline Beach Park dedicated to the County of Hawaii. The agreement is considered a "template" and includies provisions for a 3-way partnership between the County, the Community and the Landowners. I I LOCATIONAND I 1p INA �q � s �a v I� F � .,. - f 5✓' ' -mis, locatod Petween Kenai i o the south and NELHA to,the o h` 4�. t _ww - NATIVE PLANT NURSERY AT INNOVATIONS PUBLIC CHARTER. SCHOOL Hundreds of Native Plants,are being propagated anare thri11 ving at the nursery. The: tud pts ars helping take care,6f the plants and getting therm ready to bring to ` oma'f(jr,out-planting: as they mature. F y ME IS I ONE MM r.. r.. �9 r v _ ri x, k �n r r :< E w� 5�� M r i RESTORING AND MAINTAINING STRAND VEGETATIONAT VOMA Thenative habitat. t e been out-planted are establishing f selves and doing well. We intend to thel.fest of the plants and trees tl� u tl� ter � ntln with the i t r n+ soma. x ;,;, i � - ., '. vr ��✓ � ;`°�G;,X a �� , r s : x a' r , 4 r r e� r z , NATIVE STRAND HABITAT VEGETATION To help mitigate 4ss of coastal strand vegetation _habitat, natures like a o, Pa`d o Hikiaka, Hina Aima, Pohuehue Pu'ukala and other ground corersare being planted around trees. This also helps to stabilize the sand. m=. v 'f }x�A f � n t -€x _x �„a PROPAGATING ~��~~---���� ~PLANTING DWARF- -~~- --- ����---- ~ ~ `~~--~~~ Dwarf Coconuts are hand.selected and sprouted in our nursery. Once they become a few feet tall they are being planted along the mauka portion of the O'orna coastal beach crestto prevent sand erosion. ' Mg � � MAHALO .Mahato for:the .oppoftunity to,zontinue.o. ur work at ' , ., ii i o. s, u p INTERNAL REVENUE SERVICE DEPARTMENT OF TzE TP�EASUPY DISTRICT DIRECTOR 2 CUPANIA CIRCLE MONTEREY PARK, CA 91755-7406 Employer Identification Number: Date: ,;GL 1 ; 1 � - 99-0316054 Case Number: 955110005 PROTECT KOHANAIKI 'OHANA, INC. Contact Person: P O BOX 592 JULIE Y. CHAN KEALAKEKUA, HI 96750 Contact Telephone Number: (213) 725-6619 Accounting Period Ending: December 31 Form 990 Required: yes Addendum Applies: yes Dear Applicant: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501 (a) of the internal Revenue Code as an organization described in section Sol (c) (3) We have further determined that you are not a private foundation within the meaning of section 509 (a) of the Code, because you are an organization described in section 509 (a) (2) . If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in ;:cu._ name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration cf 5100 or more you pay to each of your employees during a calendar _rear. -:'ou are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) . Since you are not a private foundation, you are not subject to the exc_s= taxes under Chapter 42 of the Code. However, you are not automaticail-r exemp= from other Federal excise taxes. if you have any questions about excise, employment, or other Federal taxes, please let us know. Donors. may deduct contributions to you as provided in section 171 of zhs Code. Bequbsts, legacies, devises, transfers, or gifts to you or fcr -{our _s= are deductible for Federal estate and gift tax purposes if they meet =ae applicable provisions of Code sections 2055, 2106, and 2522 . Contribution deductions are allowable to donors only to the extent t..-- their contributions are gifts, with no consideration received. Ticket pur- chases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circum- stances. See Revenue Ruling 67-246, published in Cumulative Bulletin 1967-.- Tetter 7 (E 0 -- PROTECT KOHANAIKI 'OHAnA, INC. an page 104, which sets forth guidelines regarding the deductibility, as char--- table contributions, of payments made by taxpayers for admission to or other participation in fundraising activities for charity. in the heading of this letter we have indicated whether you must file For-= 990, Return of Organization Exempt From Income Tax. If Yes is indicated, you are required to file Form 990 only if your gross receipts each year are normally more than $25,000. However, if you receive a Form 990 package in the mail, please file the return even if you do not exceed the gross receipts tes�. if you are not required to file, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $10 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $5,000 or 5 per- cent of your gross receipts for the year, whichever is less. This penalty ma also be charged if a return is not complete, so please be sure your return is complete before you file it. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt organization Business income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered an your application, a number will be assigned to you and you will be advised of it. Please use tlla= number an all returns you file and in all correspondence with the Internal Revenue Service. If we have indicated in the heading of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. Because =his letter could help resolve any questions about your exempt status and fc-zndation status, you should keep it in your permanent records. Letter 947 (DO ! ! PROTECT xHAXAIKI 'oHANA. INC. ] > ) If you have any questions, please contact te person whose name and telephone number are shown in the heading of this letter. ) Sincerely yours, ) ! • Richard k. Orosco ) District Director ] Addend= ] , r ) PROT � ) ECT x IIx 'off, INC. The effective date of this determination letter is February � ] ] t ] ) � ) ] BYLAWS OF the PROTECT KOHANAIKI OHANA This organization shall be known as the PROTECT KOHANAIKi OHANA The location of the principal office of this organization shall be in KEALAKEKUA, HAWAII, State of Hawaii. It may have other or branch offices in such places within the State of Hawaii or elsewhere as may be requisite or necessary for transacting the affairs or in furthering the purposes of this organization. PURPOSES This organization is organized exclusively for the protection and pres- ervation of cultural, spiritual, and environmental integrity of the coasts area of North Kona known as Kohanaiki. It's goals are as follows: 1 - Preservation and protection of indigenous Hawaiians to access, fish ar gather and participate in culturally relevant activities. 2 - Preserve and protect the many cultural and historical sites at Kohana- iki . 3 - Maintain and enhance the integrity of Kaloko-Honokohau National Park I protecting the Congressionally authorized Park boundary. 4 - Preserve and protect anchialine ponds, coastal and marine ecosystems. 5 - Protect endangered species at Kohanaiki. 6 - Promote balanced developmental planning. a 0. 4 I T a MEMBERSHIP t e 1. QUALIFICATXONS Anyone may join. Membership costs $3.00. 2. ADMISSION: Eligible persons meeting the qualifications may become members by registering with the organization. The Board of Directors will establish rules and regulations for membership not inconsistent with these bylaws. 3. DUES AND FEES : The Board of Directors may establish dues and fees in accordance with the wishes of the membership and these bylaws 4. MEETINGS : A. Annual - Annual meetings will be called by the Board of Directors. The purpose of the annual meeting is to review and to tal actions on annual reports, election of officers , and to conduct othe: business as needed. B. Special -- Special meetings may be called by the Board of Directors from time to time as required. C. Notices - Notices of annual meetings shall be given to members at least 15 days in advance of the annual meeting. 15/30/60 Notices of special meetings shall be given to members at least _____�5 days in advance of the special meeting. 15/30/60 D. Quorum - The quorum at the annual meetinn and at special meetings shall be MAJORITY of the membership. 973rris/ 3/4ths E . VotinE Rights - Members shall have one(l) vote per , member. Voting by proxy SHALL be permitted. shall/shalI not V. DIRECTORS 1. POWERS AND SIZE: A. Powers - The Board of Directors shall conduct the budines: of the organization and shall accede to the wishes of the membership as determined at the annual meetings and special meetings. B. Size — The Board of Directors shall consist of no less than three(3) members and no more than 10 member indici—temaximum number 2. ELECTION: Directors shall be elected by the membership at the annual meeting for terms of 5 years. indicate number of years 3. RESIGNATION, REMOVAL, AND VACANCIES : A. Resignation - A Director may resign from office providinj notice is given to the Secretary. B. Removal - A Director may be removed from office by the membership at the annual meeting or at a special meeting by a vote of MAJORITY of the membership. * The cause and decision for -2/-3rds I 3-/41:hs removal shall be 'determined by an unanimous vote of the Board of 11. Directors at a duly called Director 's meeting. The director in question may not vote on the question. C. Vacancies - The Board of Directors shall fill vacancies on the Board. Appointed Board members shall serve out the terms of those they have replaced . A k: 4. QUORUlI,: A quorum of the Board of Directors *shall consist of MAJORITY of the Board members. a majority/ 2/3rdsJ 3/4ths 5. COMh1ITTEES: The Board of Directors may from time to time form committees as it deems necessary. VI . OFFICERS 1. OFFICERS: There shall be four(4) elected officers - President, Vice President, Treasurer, and Secretary. 2. QUALIFICATIONS : Officers shall be members of the organizatic and judged by the membership as being fit to serve. 3. ELECTION: Officers shall be elected at the annual meeting and may serve a maximum of two(2) consecutive terms of office. The term of office shall be for one(1) year. 4. RESIGNATION REMOVAL AND VACANCIES : • A. Resi nation - An officer may resign from office providin the majority of the Board of Directors accepts the resignation. B. Remi - An officer may be removed from office by an unanimous vote of the Board of Directors . The officer in question may not vote on the question . C. Vacancies ,- The President shall appoint a new officer a vacancy occuring. If a. vacancy occurs in the in the event of office of President , the Vice President shall serve as President for the remainder of the term. 5. DUTIES : The duties of the officers shall be those normally assigned to the particular office and shall include others that are prescribed by the membership . A. President - The President shall be the principal officer of the organization. In general , the President shall oversee the business 11 and affairs of. the organization. The President shall be an ex-officio member of all committees and shall preside over all business meetings of the members and the Board of Directors. The President shall sign all contracts and other instruments authorized be executed, unless th.e signing and the execution are expressly del( by these bylaws or by the Board of Direct-ors , or are required by la, to be performed by. some other officer or agent of the organization . The President .shall, perform such other duties as are incident to the office or required by the Board of Directors. B. Vice President - The Vice President shall assist the ex-officio member of all committees . In President and shall be an e- ident shall assume the the absence of the President, the Vice Pres powers and duties of the President . In case of vacancy in the automatically become office of President , the Vice President shall predecessor in offi( President and serve the unexpired term of the P q' Y C. Secretary - The Secretary shall (1) keep the minutes of meetings of the members and the Board of Directors , (2) see that all notices of meetings of members and the Board of Directors are given as required by law and by these bylaws, ( ) ensure the proper maintenance of the organization's records , (4) keep a membership roll containing the names of all members of the organization, (5) sign with the President, all contracts and other instruments authori2 to be executed, unless the signing and execution are expressly delegated by these bylaws or by the Board of Directors, or are requi: by law to be performed by some other officer or agent of the organiz The Secretary shall perform such other duties as are incident to the office or required by the President`. D. Treasurer - The Treasurer shall (1) have charge and cus of and be responsible- for all funds and securities of the organizati (2) ensure the proper keeping and maintenance of the organization's books of accounts, (3) assure that all monies and funds of the organization are deposited to the credit of the organization in sucl banks or other depositories as shall be designated by the Board of Directors, (4) make certain that all payments and disbursements or the organization ' s funds are for organizational purposes and as directed by the membership or the Board of Directors, (5) see that all expenditures are duly authorized and are evidenced by proper receipts and vouchers, (6) receive all monies and funds paid to the organization , (7) make to members at the close of the fiscal ye and at such other times as directed by the Board of Directors such reports and financial statements regarding the finances of the organization, and (8) in general perform all such other duties as are incident to the office of Treasurer and as may be assigned by the President .. The organization's books and accounts shall be open at all times for inspection by any member of the organization and shall be audited from time to time as required by law or as directec by the Board of Directors or the membership. 6. SUBORDINATE OFFICERS : The Board of Directors may from tim to time employ such subordinate officers and employees as the affai of the organization may require at such salaries and on such terms and conditions as the Board of Directors may determine. V-rT vnRrpTvS RULES OF ORDER Robert ' s Rules of Order, newly revised, shall govern the proceedin of all meetings of the organization and its constitutent parts, except as otherwise provided in these bylaws. w VTvT EXECUTION OF INSTRIPMENTS All checks, drafts , or other orders of payment of money, notes or other evidences of indebtedness issued in the name of the organiz shall be signed by the President and the Treasurer. The Board of Directors may expressly delegate the authority to sign such instr and other organizational documents to .some other officer or agent 8 6 3 !i i I agents of the organization. The delegation of authority to sign j i may be general or confined to specific instances. 3 i '3 IX. FISCAL YEAR i J i 4i The fiscal year of the organization shall be from JANUARY 1 to DECEMBER 31 Project years may vary depending upon the 3 concluding date respective funding sources. X. CORPORATE SEAL I be the keeper of, the organizational seal and The President shall shall use it on all official documents of the organization. XI . AMENDMENTS Amendments to these bylaws shall be submitted by members to the Board of Directors. Amendments shall be in writing and must be submitted 7 days prior to an annual membership meeting or '7/14/21/30 a special meeting called for that purpose. All amendments shall MAJORITY vote of the members present at a member require a 2/3rd J 3/4ths meeting. XII . pTONPROFIT The organization is not organized for profit and it shall not iss .any stock, and no part of its assets, income, or earnings shall inure to the benefit of or be distributed to any of its members, directors, or officers, except that the organization may pay reasonable compen- sation for services actually rendered to the organization or its program and/or projects. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise, attempting to influence legislation, and the organization shall not participate in, or intervene in any political campaign on behalf of any candidate for public office . Notwithstanding any other provis- of these bylaws, the organization shall not carry on any other activities not permitted to be carried on by a organization exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1954, or the corresponding provision of any future United States Internal Revenue Law, or by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code of 1954, or the corresponding provision of any future United States Internal Revenue Law. XIII . DISSOLUTION When the organization ceases to fulfill its stated purposes, the Board of Directors may declare the dissolution of the organization at a membership meeting . The members present at such a meeting shall vote on the matter. A 2/3rd vote shall be required 2/3rd / 3/4ths to dissolve the organization . Six(6) months after the vote of dissolution and the payment of all -1-Oic—tinnq. the Board of Directors shall donate remaining 1 e o- I i funds and other assets to other nonprofit organizations tax-exempt under section 501(c) (3) of the Internal Revenue Code. 2- J2_0t1 r Dater. �f Co�iii' pilation 21Z'oiel1 Date of Ratification by membership Date of amendment Date of amendment Date of amendment FIRST ADDENDUM TO BYLAWS OF KOHANAIKI'OHANA This First Addendum To Bylaws of Kohanaiki Ohana is made on January 22, 2014 pursuant to Article XI of the Bylaws of Protect Kohanaiki Ohana dated February 20, 1991 during a Special Meeting of the Membership was called by the Board of Directors of Kohanaiki Ohana on January 22, 2014,which special meeting was duly noticed on January 7,2014. For the purpose of conforming to the Articles of Amendment to Change Corporate Name filed in the Department of Commerce and Consumer Affairs of the State of Hawaii on December 23, 1999,which changed the corporate name from"Protect Kohanaiki Ohana"to "Kohanaiki Ohana",this First Amendment shall be referred to as"First Amendment to Bylaws of Kohanaiki Ohana". The Board of Directors have elected to amend the Bylaws of Protect Kohanaiki Ohana, a Hawaii Non-Profit Corporation, dated February 20, 1991,by adding clauses entitled "Conflict of Interest"and"Nepotism"for the purpose of complying with eligibility requirements for non-profit grant processes,which sections shall read as follows: CONFLICT OF INTEREST. No action taken by a Director or Board Member will result in measurable direct benefit to him or herself. When a Director or Officer has a financial or personal interest or a potential appearance or conflict of interest in any matter coming before the Board of Directors, that Director or Officer shall: A. Fully disclose the nature of the potential interest; and B. Withdraw from discussion,lobbying, and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a majority of disinterested Directors determine that it is in the best interest of the Corporation to do so. The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rational for approval. NEPOTISM. There will be no appointment of persons to positions on the basis of their blood or marital relationship to the appointing authority,rather than on merit or ability. If a family member of a Board Member is interested in a position that person should apply through standard channels, No immediate family member of a current staff member will be considered for a position wherein one member would have supervisory duties over the other. Affidavit of President This First Addendum was submitted for consideration by Rebecca Villegas, President of Kohanaiki Ohana, at a duly noticed Special Meeting of the Membership held on January 22, 2014 where a total of five(5) members were present. This submitted amendment was adopted with five (5)votes in the affirmative. Kailua-Kona, Hawaii,January 22, 2014 FffBEC CKVf4ELAS, President STATE OF HAWAII STATE PROCUREMENT OFFICE CERTIFICATE OF VENDOR COMPLIANCE This document presents the compliance status of the vendor identified below on the issue date with respect to certificates required from the Hawaii Department of Taxation(DOTAX),the Internal Revenue Service,the Hawaii Department of Labor and Industrial Relations(DLIR),and the Hawaii Department of Commerce and Consumer Affairs Vendor Name: oh nall Ohana DBAfTrade Name: Kohanalki ®hang Issue Date: 08125/2021 Status: Compliant Hawaii Tax#: New Hawaii Tax#: FEINISSN#: XX-XXX6054 UI#: No record DCCA FILE#: Status of Compliance for this Vendor on Issue date: Form Department(s) Status A-6 Hawaii Department of Taxation Compliant 8821 Internal Revenue Service Compliant COGS Hawaii Department of Commerce&Consumer Affairs Exempt ___ LIR27 Hawaii Department of Labor&Industrial Relations Compliant Status Legend: a. ._. Status Descrlptlon Exempt The entity is exempt from this requirement Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards compliance Pending A status determination has not yet been made Submitted The entity has applied for the certificate but it is awaiting approval Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information ............................. ................ .................................. ............... ...... -.-..................... .................. Rohnnaiki "Ohnna RO.Box 4753 Inc`ilua- on ,Hawail 96745: Woh " 'la August 27, 2021 RE: LETTER OF AUTHORIZATION To Whom It May Concern, This letter is provided to confirm that Kohanaiki 'Ohana authorizes and designates Karen Eoff to be the official contact person for all communication regarding the submission of the 2022 Malama O'oma Stewardship Project Grant Application. Mahalo for the opportunity to be considered for this very important work. Elisha Broderson President, Kohanaiki 'Ghana 3 I County of l awai'i OFMCIAL USE 02VLEr Department of Finance x � } Property Management Division RcVd:2 A upuni Street, Suite 1101, Hilo,141 9672 s-3l-aoal 3 Telephone: (808)9614069 Revised:71j0120.2.1 DEADLINE LILNE Ta FIL.E.JS AUGUST 31.,2021,By 4:30 P ' A. NAME AND ADDRESS OF ORGANIZATION: Wormalu Ka` Name PO Box 384 Naalehu HI 96772 Address city, state Zip Code B PERSON TO CONTACT: Keont Fox Phone,No , (8€18) 361-6279 Mobile:_ (808) 361-6279 Email Addregs foxwOOI@hawaii.rr.com Axe you available to attend a ZOOM interview on Sept. 13.,,202 1,between 900, am to 3:00 pine YesX leo I yes a oo link will be sent to your email address with instructions. if no, please assign someone from your organization to attend with knowledge clue proposed projects, and budget costs and provide email address above. C. PROJECT PERIOD January 01,2022 to December 3'1;;2922` D. I"12E3JECT`NAME., Kahua 01ohu (TMKS).- Kahua Olohu, Ka'u District, TMK ) 9-5-012: 005 F. PROJECT NAME: Kahua Olo iu G. PROJECT COST: Aniount requested: S96j,876M Applicant share: $ 16,429,76 Other resources: 0 Total Prole' et Cost: S 43,104.76 H. REQUIRED DOCUMENTS. X Non-profit(501(c)(4 IRS letter of detennination X COPY of organization.bylaws and mission statement X DCCA Certificate of VendorCompliance X Letter of Authorized.Signer for Organizat ion I. CERTIFICATION: The applicant cert lies that the in, contained in this application is true and correct to the best pfhislher knowledge, NAME OF AUTHORIZED OFFICIAL.t Keo niFox TITLE.OF AUTHORIZED OFFICIAL, Secretaryfrreasurer SIGNED: DATE: August 31, 2021 � NOTES: 1. Provide various maps illustrating youfProjectsl,especiallylor multiple parcels. ,2. Provide a,calendar of proposed projects(start date,co M* pletion etc.) 3. Refer to H.C.C.Article.10, Section 10-16(g);HRS 343;and other State and Local Lawsthat may affect your proposed projects. 4. Review your request forcompleteness. 5. Attachments are acceptable Should you have:any questionsMaxine Cutler at Phone:(808) please contact,. 961 806 or Email: Maxine.Cutlet@haWaiico-unty,.gov Hawaii County is an F4ual 0 1 ortunity Employer and Provider. _Pp Page 2 of 6 i J. P ,SAL- (Detailedplan can e attached to pplic tions ' Seg;attached. This is a multi-year project. PROJECT ". PTI : ' r� may need to sub .t a tachments or different types ofpro e ts. Make sure to include.4 to D in your°attachments A. Location. of.Project: Kahua £ loho, Kaunarnano, Ka'p m eet TK TISK 3 9-5.012: 0.05 C. Num ber of Persons Who Wi11 Benefit: Thousands Dt 'Project,Description (Give a brief descri0tion of the work that will b done (i e., remn al ofinvasive plants,pilanting, .signage, etc. and list indi idual costs in b eget details oath t ae funds requested, in a tifnefr�came and activiti s to decornlish statedpurpose. Aclditioriapages may be attached): See attached. This is a multi-year project. PERMITS/APPROVALS REQUIRED: E€3 T;irl3nmenLiii Ai7A7YtJi7ML�Li7 (E<lt sA3M If yes, explain why?Ifnot needed, explain'why? Pursuant to Section 1'1-200-8(a), awaii Ad:mini tredve Rules Exemption Class.41 for County of Hawaii, Crept of Parks and Recreation Applicant will be maint. hing cgrass, len sca th and geed control only.: There will be no construction, installation of structures,'grading or rubbincg; Flawai`i County is an Equal Opportunity Employer and Provider. Page 3 of 6 2. Special Matiagement Area (SMA Permit: N If yes, explain why?Ynot needed,,explain why? The Property is not located wxithin the Special Management Area. M MAMA. EMENT/PREsFRVATIO PEAKS REVIEWED- (Provide list qfArc aeolggaca, .3 ri 1 Treatment Resource. lama ern J Preservation, and other such P.laans. Give an explanation how each is incorporated inyour projects. Oralpages may be attached) Archaeological Inventory Survey clued Decernber2017, The plarr identified the property a$a historic site; Site 29231, No existing features t f site 29231 will e altered or modified as{cart of the stewardship scope of work. According to the.AIS,a Preservation Plan should be prepared once a.formal plan for future useo€the property has been.forinali ed. Hawaii County is an E oai Oppormnity Employer arra Provider. Page 4 of 6; I a F I i I N. Bud etDetails-, PROJECT =`Am W t Applicant other Descri o d Share-, Res 0urces TOTAL (Invasive Plin s Removal t'ro'ect Enter Enter Eater $ Example rounds Maintenan e $26,675.00 16+429.76 p $ 43,104,76. a i S r 4 C Total 2075.00 $ 16,429.765 a $ 43;194.'76 HawMIC-0uaty is ate aqua } c rtunty..nip o r and Provider. Pagre5of6 PART N.PROJECT UDG (BUDGET DETAILS) Applicant Share Project`Budget Other Resources Amount Requested (in-kind Services) quipment and sup lst es 5,500,00 fJ Contracted Services 20,5 0.0 Liability.and Equipment Insurance 675.00 .Human Resources 3.6,429.76 TOTAL 16, 29.76 26,675.00 i t Equipment and.Su plies udget Item Amount Purpose Transportation/ Site travel and supply runs. Fuel for mower ars Equipment Fuel Z'C�ti weedeater equipment;, Personal protective Gloves,safety guogles, bearing protection,first equHandto is / " aid kits,cutting blades, handsaws,clippers l�lancltot�ls' Equipment Z;SCI repairs,routine maintenance,replacement Maintenance parts,trailer reg strationP safety inspection, n, ,IWeed Billet 500 ISite' Maintenance. Weed control. TOTAL 5,5001 l f I 4 u Contracted Services Service Amount: Service base iptie n Lawn Services � �� Contract labor I to ovlde mow ng service Trash removal. as needed grid ranch debris removal Portable toilet 2,500 Provide vase services and disposal TOTAL 20,500 _ i i I In Kind Services Service Amount Service Dekelptio Bookkeeping Services 2,400.00 $,200 per month I Responsible for development of overall project plan,general administration,community engagement,facilitation of partnerships and Project Director 160. 0 collaborations with stakeholders,promotion of cultural research,and interpretation,fulfillment of brant specifications and establishnnt sof cultural educational goals: 48 hours -$ $fhour Responsible forrirnplerr entation of stewardship Grounds Manager, program,rnana ernent of community Event Planner and 2,600.00 participation schedule,maintenance of Volunteer Coordinator e uiprnent and coordination.6f cultural events. 1014 hours,6$2Slhour Volunteer Hours9,259.7 st'mated 24 work dais;4 participants, 4 ors each at$24.14/hour TOTAL_ 161,429.76 Y APPLICANT 1. Brief history of the applicant.orgaizattrz. Include the date f` incorporation as at nun-prat t organization(use attacIhments�were appropriate), See attached '. Main source(s)offin ancial support; Private donations,fundraising and grants' Please at list at least three 3 prig praje+cts shcmsfu iy completed: (Include location;and sponsoring gent) . Kahuk i 15-acra parcet land survey,Aretiator proof fence install,and bioi4coilar6a logical survey b. Kaw+ala:772-acre Conservation Easement Agreement datedDecernIber 31,2019( *-Holder} G. Pott Stewardship Grant Agreement dated November 01,2013{Kahua 01ohu) 4. Please initial below than the applicant understands the tQItowinr documents shall be required if awarded stewardship grant fhds Certificate of insurance shall be required with County of Hawaii big wed as additional insured,Provide proof. Organization shallprovide the semi and annual report(s)which shad include accornpll hments, financial statements explaining expenditures,projects in progress,community invt lverneht, and status of overall project. Organization shall immediately contact the Department of Finance, kt�Vk properly Management Division upon dissolution of the organization or cages in the organization that may affect the Stewardship Grant Agreements. Organization maybe required to provide other documents as requested with the County of Flawai.'i Department of Finance. Hawaii County is an Equal Opportunity Employer and Provider. Page 6 of 6 BUSINESS PLAN J. PRPPOSAL Detailed plan can be attoche16 application'-, The board members of Ho'bmalu Ka'u and 4ts ua Olohu Committee are pleased to submit this PO Stewardship Grant. Request application as part of a multi-ye T r stewardship of the ahua t3lohu, a historically famous Wu f paha of Wu formerly used as A,traditional gaming field for Hawaiian sports training 1 gr ounds 'for lua :=�d a site for religious and cultural ceremonies associated with Makahiki. .Although the kahua 0loha ends into the 4acent State ci�ed,property� ,,Most of the bowling field racetrack;can still be Bund on this i3-acre County owned parcel.. aur board cz nsists of five xnen hers with Ka'u connections, each with various leadership, educational and snagerial backgrounds mi �businesses and local conun znity Organizations. Board members of:Ho'orualu:Ka'u inzrlude family,membersof the Keand `.O ana who are direct lineal descendants of the area. In 2014 And 2015,members strongly advocated for the purchase of the property under the County POMC program. ;Acquisition oftheproperty in polo fulfilled.the purpose Of preserving historic and culturallyimportant sites that pro motepres rvat€ n and`perpetuation of. our. native Hawaiian culture, tradition and customary practices. f n order to build capacity, the board of Ho's mala Kau formed a committee specifically dedicated to the stewardship of the Kahua Olohu and the organization of future community programs on the property. The Kahua Olohu comxz�zittee consists of five lineal descendants of: a' who are:actively involved in public education,natural resource management,and c ilt xral.stewardship. Tyra ects. e committee; has drafted its own 'vision and mission statement for the pro,ect• Ka ua Olohu Committee Vision The Kahua 010hu shall be a c re,}zc ix ma aged and respected cultural sourc Wfch will honor our z neastors and p air cyte peace;urzft r, eaalt and connection to the Te nd t rz�nphmtttatna `ainzt,cultural learning,and restoration of traditional practices and,competitive sport. Kahua Olohu Comm: tte Missies, 7N coniin ttee's rraission istc�support art uid acorn xtni _ a agsd u�a i pan c `I al based a t, e cultural,spzritu and educatirndt practices and protocols of carr ancestors The Kahua 016h .is part of Kaunamano,a significant ahupua'a in Ka.'u history,the translation which means 'where thou ands areas.. .e 'y. The name"Kaunama:no.speaks of the many Hawaiianswho zine lured o the land. The fertile hi Nides'and the abundance.of tisk and Other urine resources along its 4 mile long coastline supported a tlnvin community. At shoreline are there mains of largo villages,T'au and Pa'tila. jbn the hillside above the ahua 916hu was a grove of yellow blossomed kou trees whore the lfi of Ka'u once held court. The K hua:0loh was an integral part of Hawaiian society because of its fu nction during the MakahiK.a four month l as ,.hliday in h uor of the god,.tlano whiff cox menced in the month of Ikuwa,at the cxid of € dobe . War duffing dose foxruoxtths was forbidden as this was a time to reflect upon one's relationships; with the kupuna while conditioning one's.mind twbe at peace. This was a.time to be thankful for everything around you and a time of feasts and festivi including games of all sorts,particularly boxing: The Makahiki rituals were the nnost elaborate and complex in the Hawaiian.religion. For farmers,this was,a time to pray for rains to guarantee abu ndance:of food anfor the chiefs,this was a tirno to caliect goads from thepeople.; The Makahikigames brought together people from all over the island and beyond. .A.t the Kahua Qlohu;, spilled competitors displayed strength.,courage,and wisdom and Choir successes brought honor to their families and chiefs. In addition to accommodating,ceremonies involved with the Ma a iki,this specific property served as a track for bowling games such as>ulurnaika and pahe-e. Although the property is relatively flat,there is ars elevated outcrop overlooking the track which seems to have served as a natural amphitheater or viewing area for spectators. On the surrounding properties,there'-were additionall sports and training areas specifically for warriors and students of l a,the Hiia martial arts. As native descendants and cultural practitioners,we plan to continue working with Kau families and community members to steward the property so that it can be used again for cultural practices. We hope that this property can be a Sika for the community where Hawaiian values and culture can flourish. As cultural center, its function would be to serve as a place of gatheng to welcome practitioners, discuss cultural issues,share kupuna stories and knowledge,strengthen the community,.empower our youth,allow People to find their identity,study genealogies and family relationships,learn Hawaiian language and Ka'u history,dress traditionally,grow and harvest Hawaiian plants,build imu for cooking,allow traditional style luau celebrations, and serve as a foundation to kokua other'Iands in Kau. Our organization has received stewardship grants from the County of Hawaii PONC program for the last three years. During this.per i i ii t i K. PROJECT DESCRIPTION A.Location of Project: Kphua 016hu una .an a'u District 012 005 +C,Nur .her Of'`Person s Who)VII Benefit,1houands> D. Project.D scrip 0ih(Give a Brief escriPtion o the work that will e done wally the funds requested, i cludIA9 a timeframe and active' ies to oscorn lish stated purpose. Additional pages rhay be "`Q ke kahua r amua,ma o e e k kufu.' Translation:The foundation first,then the building. Our ultimate goal is to manage and maintain the land tnr traditional cultural uses and practi s including acti rides associated witlh 1 Ica a iki x#1 fihe support€hf the.0 aunty PON program,g aihts received over thelast three yew have facilitated community Forts to steward thepropehfiy. Our orgahhization was j awarded its first grant agreerxherht with a terrin ofl�Tovember 01,20i,8 to Larch 34:2020, 'The current grant I period will terminate on September 30,2021. During these last three year,out attention has°been clirectcd j toirards finding a solution to rrhaahage the pasture grass. Due to theeglit of the pasture grass,we were oily # able to mowa,three-acre area for Ithe first two years, l dwev ,this spring,the County a goat grazing contractor to tackle the tall pasture grass. 'phis,allowed for a lands ping oxnp zhy to brush gut the. maremaining;stalks,for� emthia mower Ne also found a local yard service corrhpauy which we have contracted to mow and maintain the en c ten acre playing field area using a commercial grade mower. en needed,we also snow occasionally using our�rosideri ial g�dc e wer which we secut�d usizhg Pt}1TC funds, This is required at tunes when there are schednling isus with our current contractor, unexpected grass,growth due to heavy precipitation and specialcultural needs. Proper maintenance ofthe grounds will allow for full use of the property for educational and cultural purposes including Misting di makahiki events and ceremonies. Witli the asistarce.of the community,our:objectives for-the calendar year are tc�continue to clear the x3- acre property of tall grass and weeds,to maintain the regular mowing selhedule,and to implement.,the hillside landscaping plan. We will also continue to work on a:final site plan for cultural uses, The committee will work with the`community to,accornplish tlhe tasks.listed below, r ow and maintain pasture grass(January- �ecernber O22) d Maintain regular mowing of the entire io-acre Field throughout calendar year Coordinate community stewardship program and grounds maintenance Janna y-D cember 2b2 o Continue to clear Inose rucks and remove former ranch materials o Trim grass along fence lines and hand mow proposed community and cultural practice areas. o Prune Christm terry along M6kaxhiki viewing area c pray nvasive:weeds and gran ses.along hill and roadside o Fae litate'opportunities fore uea on and commurhitypartnerships August�-Decehnb r 2c���)` o Partner with local schools and support virtual based learning whenever project l�a�ed learning is not passible(PONC fids not required)' a Preparre the land'for cultural uses and annual Mak ahik events��7arh ary=Deceniber 202.2) omple lent landscaping plan using:native Hawaiian plants vrhich.pro %de 'hate,cultural uses and foods ources with a focus on species known to grow in the area acecrrd g"to historical' records o Prepare a detailed site plan for cultural uses,, nd.tV�a cd r ,eve: is PQNC funds not required o Collaborate with other cultural organizations to leai*n and develop a program forIchTf tPONQ funds not,required) o Pesigrnate publicIviewing areas and picnic areas{POMC funds not required) o Establish cultural protocols MOW,funds no required) 0. APPLICANT INFORMATION . Brief history.of the applicant organization. include the date of ire ration as a n- profita iia. ion f use attachments where ap ropriate ; Ho`om lu Ka` i is a'tax-exempt nonprofit organization located in Na`aleh Ka u, on Hawaii Island. The organization was formed on March o2 2611 with three founding members. Ho'oma u's mission: is to perpetuate, protect, and conserve the lands, Health, knowledge, cultures, and history of Ka'u and its people. The beard currently consists of five members with K:Wu connections,,each with various leadership,educational and:managerial backgrounds in businesses,and local ecmrunity organizations. In 2011, Ho'omalu received-a donation of i18 acres in Kahuku containing a pristine dry-land native-forest. 'die property borders the 25,550 acre,Mate of Hawa i,Manuka Natural Area Reserve to the west and includes more that i,qoo feet cif frontage oz Mamalahoa ighway between Mile Markers-79 acid 8th on the makai side. This land was given fir the purpose of building and operating a heritage center for Ka`U: This Heritage Center,is being planned,a a state-of-the-art the-art archival center that will not an i-hvuae Ka' farn Iy photos, niaps,leers, books,papers, collected stories, ural histories, maps, and artifacts,but also serge as an educational, gathering, and welcome center for K.a'u organizations, families, and visitors with the remainder of the property be preserved as part of the dryland forest system,. In 2014,HO) Kati completed a bou.ndar anal topographic survey of its Kai uku property. We°;also completed.a biological survey'of its 2,?)twenty=two native plant species a well as an arcliaeokogical survey and mapping of c€ d'e,�t€,an ancient trail which traverses through the middle of the property. We -hosted cultural workshops as part of the Summer Fun progra . AtVolcano, w taught an gradershow ow to video- interview their k ipuna., We also participated in multiple cultural festiv d events and Andra er . in 2015,we printed.and published our booklet entitled,"Native Plants of the Ka'u Dryl nd Forest;" 'Hawaii's dryland forests are disappearing at an alarzing rite. The purpose of the booklet was to'educate file community about native Hawaiian plants in Ka'u including their environmental value and cultural significance. people begin to identify and appreciate our native species,.we believe that theywill make stronger efforts to protect" and preserve these native plants when developing new douse lots and landscapingtheir yards. We held our first"Native Dryland Forest"Workshop at Kahuku Parkin Ocean View; In goi6,we hosted three additional"Native Dryland Forest"workshopsinPabala,Ocean View and Discovery Harbour. e alst rais d xxore than; 25,000 to complete the'nstallaticin of o�predator proof fencing.at the makai end.of our Kahuku.property„connecting with fending along the Mamika NARS border to the west. In 2017,.we.completed over fifteen"Kupuna of KWu"video records of the life histories and stories of local eldersto...be archived at our future Ka'u Heritage Center. We also formed a Kahua 0lohu Committee toplah and prepare for stewardship of the Kahua 010hu mK:aunarnano hupua'a,'Ka'u through.the submittal l of a bounty PONC Stewardship ip brant Fetluest application. f o�onialu Ka'u was a strpn suppc rter;of the County's purchase of the properly under the.pONC program. Board ernl ors or o*€�Enalu i 'u include family ineznbers of the Keanu`Ghana who are direct lineal descendants f the area. This new committee includes a tc tak of five lineal descendants of Ka'u who are currently involved in variouscorrtnnity effox is to preserve,protect and steward our island's cultural and natural resources. In 20 8 and 2020,we were awarded a PONC stewardship grant for the Kahua 0lohu which we continue to, rn lama today.; In 2o1g and 9021,we assisted with the preservation and protection of 1,120 acres f culturally rich acture land at Kawala,i imediately makai of W'alehu'Town. Ho"omalu is co--holder cif a conservation easement dedicating the land in perpetuity to agricultural and cultural preservation uses. I EFti AIs REVENUE SERVICE DEP TMs T OF A,S RY P. 0. BOX 250$ CINCINNATI, OR, 4,5201 Date.- 010T 3 2012 27-404,0271 17DS335,3413001 it }t ,t7 KAXJContact Persons j A0 Box, :L,;4 RALD OLLAND ID# 95031;, AAT,EEI7� XI 6 - 1 Contact elegbone 3L1e ,_. Accounting Period Ehdlh . December 31 Public ` har tY status z. 170(b) 1) 3 {vi)' Form 99.0 , zet aired-- 'es Efectze Dat of Exearption March O , 2`0:1. Coit"ribtioxzDeductibility: Yes Addendum Applies No Deas Ap .l dant we. :are pleased to inforyou that upon r��riew� csf your application for tax' exempt. status we haeme determined that amu, are empfrog federal income 'tam under s ct on 511 f c) 13) of the Internal Revenue Cock� C+�r�tributior�s tc tau yrs :deduct e "under section,"'170 of the Code, you a,re :el so qualified to recel,ve tax deduet`iblt bequests, de-isesF tcazsfers or, gifts under section 2055; '2100 or 2522 of the Code's Because 'this letter could help resolve any questizxs re � ,your -exempt statue, ypu should keep it in;your ',permanent records:; 'Organizations OX t under 'section 501(6) of the Code are further classified As eitherpublic charities or private: fou,ndations, We determined that .yesu "are a ,public charity under 'the Code sectiop(s) listed inthe headiTiq of this letter Please see enclosed Publication 4221-PC,, ;Co pl:ia zce iti for;. 531 c} 3 b3 ie C .a.rtties, for some<help ul information about c r reapo sibi tiee` ae an exempt organiza.tioxz I Leiter 947 '(DO/CG) BYLAWS OF HO'OM I ' `I' CLE NAME The name,of this non r fit corporation "corporation" is Ho Sonia a "ur T EB _ OFFICE__ The office of the corporation shall be at such place ire,the State of Hawai 41 as;the Board of Directors("Board")shall from time to tune determine. TIS 1I1 ME PSRI The corporation has no members. AA�LEIV ' PURPOSES Sectio. . The purposes for w ich'this corporation is organized are: } This ora ion is organized exclusivelyfor charitable; d rational,and scientific purpose within the meaning of b U. S.0 section e ,iz► lecliA&for such purposes,thc,maJ!eg of distributions to organizations that cuaw a emit organizations under T.R.S. Section 01 cOr the,corres.ponding section of any.futx re federal rade.Relevant to these purposes,the c irporati r�will ma engage in th.e fo owin p .rp€�ses and` acuities,which Are not intended to limit the corporation AS:to Othr apptoprit activitzes properly conducted��%n tle scope of Section 501(c) b This,corporation is created to perpetuate,protect,and cons the lams,health,knowledge,culture and history of a°u and its people. c The corporation rill also engage in any,other lam activities which are in furtherance 6f the alp .. 'Mated ob e iv s and not inconsistent with Section Sc (c) � ,whether done car in conjunction with other persons or,organizetions of any kind or nature,sum as individuals I co porations firms; associatiom, international organizations,trusts,schools,institutions, foundations,tribal organizations or tribal.governments,or other kinds of governmental departments or agencies,.and he transaction of any.or all lawful activities forwhich nonprofit 3 corporations maybe in.eorporat d under Chapter 41B,Hawaii Revised Statutes. i 3 Section 2. No:part of the net earnings_of the Corporation shall " to the benefitqf,.q.rbe distributable to its inetnl-ers,,tr u t es, officers,oriiier;private I persons,except that.tt,e,cor ration shall be authrtri ed and:etnp a ered t€ pay reasonable comnpensatin for services tendered.And tc�maks payents and distributions in furtherance of the pp ses set forth.in this article. No substantial part ofthe activities of the corporation shell be the carrying on of propaganda,or otherwise attempting o influence legislation, and the corporation shallnot patcipate in or intervene in tiiiduding the publishing or distribution of:stat tnents),any,poliiica,l,.c4inpaign.onbehAlf,of or in oppbsitiori to any candidate for public office:. Notwithstanding any ether pry ision of the Corporation's articles pf in.torporatiou,the.Corporation shall not carry on any other activit%s not permitted(a b a eorporation ex pt from federal incotn ; tax under e0ion 5oj( ) ( )of the Internal Revenue Code(car any future: corresponding provision)or ;rai , contribution, s t�vhie are� ded :ctihle under.Section 17Q(4 Wof the;Internal Revenue Code dor any future corresponding ptovision . Secti€ n 3. In any taxable year in which the QbOratio n is considered a private foundation as described in Section 60(a .of the: nternal Revenue Coded the: Corporation(1)shall disstribote its income for said period at such time and; monster as not to subjeetit to tax under Sec ipn;4 F o the Internal Revenue Code;(or any futponding provis shO not, ge in Any a et ref' self-dealing as deftned in Section.49�(d)Ofthe Internal Revenue ocle(nr any future corresponding provision), ( shall not retain any excess busint ss holdings as defined in Section 494(c)of the*Internal Revenue.Code(or any future corresponding provisic nlT( shall not make anyinve tmen s in such rxzanner-as to stl�jectlhe Corporation t+ tax under Sectitn 4844fthe`internal Revenue Code(rir any future orresponding provision); and( )shall not make any taxable exPtendifuresas defined in Secti944 *(d): the Internal Revenue Code(or Y future corresponeiing provision): ARTICLE V BOARD OF DIREMAS Secfion A.i Miniber of Directors..' ie number cif Directors maybe mereesed,:nut not more than nine( },or decreased,but not less than tree(S fr6ra..time.f6 tineas determined by'tlie Board. Section A.21 Nomination and Election. NominatiO Aird elections.of Directors rn ybe<detertnmed by the Board. 2 ection 4,3 Terms of Office. All Directors shall hold office for a period of three ,)years and z ay succeed themselves indeRnitely. Section4.4 Vacancies. Any vacancies occurring on the Board maybe filled by the affirmative vete of a majority of the remaining Directors. A Director elected to fill a vacancy,shad be eluted for the unexpired term of such Directors predecessor in offi.ce. SeetiOn Removal-Any Director maybe removed from office without cause by an affirmative Grote of the ma ority of the Directors in office at any meeting called for such purpose. Section 4.6 Cum ensati,61I. Directors shall not receive any compensation for their services as Directors. Directors maybe employees of the corporation, and when serving an employee,a Director may be compensated on the same basis a any other;person would be compensatedfor like services to the corporation, The term `employee"is intended to cover any type of employment,whether the- Director should be hired as a full-time employee a part-time employee,or an independent provider of eIon .Tact services, Section Decision-malti ` . In all matters, Directors shall strive to obtain a consensus,but lacking a consensus,a decision of the majority of the incumbent Directors present shall rule; ARTICLEVI MEETINGS OFT E BOARD OF DLRECIORS Sbetion .1 Meetings. Meetings of the Board shall be held at least annually and at such times and places as maybe designated by the Board. Section 5.2 Special Megfma. Special meetings of the Board maybecalled by or at the request of the.President,Vice-president, or any two Directors. Notice of special meetings shall be given in accordance with 5.3 Of these By-laws. Section . N+-tice; Notice of each meeting.of the Board for which notice is required)shall be given at least one day i3 day before the meeting, Section un€_rum. At any meeting of the Board,a majority of the number' of Directors in office immediately before the meeting shall constitute a:quorun for the transaction of business at such a rmeting.. Section .& EleLe ronic Meetin Beard members,may participate in a m meeting of the Board by means of any kind of electronic co nunieations as long as all persons.participating can hear each other at the same time. .Participation by such means shall constitute presence at a meeting. 3 4 i F J f eetikon .b ons Mt out a meeting. Any action required or permitted to be taken at any meeting of the Board may be t4en without a meeting if such action is agreed to by aparti i O i g quorum via phone,email,or other electronic forms ofcommunicati�n,and such consent and action(.$) are riled and:recorded in the ftinutes of the next.Board meeting. AR11CLEVH CE_MM E The Board may deazg : te anal/or appoint one or more committees. A committee shall have such powers and authorities as the Board shall delegate to it, except that no such committee sball.have rize power to doe following: I. Authorize distributions 2. Approve ve or recommend t the.mern ers dissolution or merger, or the sale,pledge or transfer of all or,substantially all of' corporation's assets- 3. ssets3. Elect, appoint or remove Directors or fill vacancies on the Board. or any of its committees; or 4. Adopt,amend or repeal the Articles of Incorporation orthese Bylaws. .A~R.TI[CLE V11I. OFFICERS Se On ! l usber> The officers of the cortaoratios7 may be the President, the Vice President,the:secretary,the Treasurer and such other officers as the Board shall elect with such duties as maybe prescribed by the Board or these Bylaws. At the least,there shall,be a President anda,Secretary T easurer of the Board. ect oxx Election and Ter r of ghice. All officers shall be elected by the Board at the annual meeting of the Board cis`at such other times as the Burd may deem appropriate. Anytwo or more offices may be held by the same person, provided that the corpo ation shall not have fewer than two persons as officers. All officers shall be subject to;removal at any time by the.Board. Officers must be Directors of the corporation. &ection Z 3 acas c es. A y'vac ncy in any office may be filled by the Board for the unexpired ortibis of Ilse term of that office:. Section .' President. The President shall be the chief executive officer of the corporation and will preside at meetings of the Board. The President inay sign,along with the Secretary or:,an other officer of the corporation authorized by the Beard,deeds, mortgages,bonds}eco tracfis or other instruxn�nts which the Board has authorized to be executed, except in cases where the signing and execution of such shall be expressly delegated by the Board to some other officer 4 or agent of the corporation,€r where required by law to be otherwise signed or executed, The President may appoint,for a specified term,any qualified person to any committee provided by these Bylaws or established by any resolution of the Board, any such appointment being'subject, to approval by the Board. Sect'on. `ice-President. The Vice-President shall assist all officers,as necessar.,to assure fuIfdlrnent of the purposes of the corporation, in the absence of the President,the Vice President may preside at any meeting of the Board, The Vice President may perform such duties as may be assigned to hire or her by the President or the Board. Section Z6 Secreta M. The Secretary shall keep, or designate to be kept,the official records of the corporation,including minutes of all in of the Burd, as well as email,telephone, and by any ether methods,decisions and actions made by the Beard, The Secretary shall maintain such records and undertak ' such acts as may be necessary to keep the corporatit in good standing in the Mate of Hawaii and in any jurisd ction approved bythe Board for the'conduct of corporate activities. Section 7 Treasurer The Treasurer shall keep;or designate to be kept,<the financial books and records of the corporation,and report upon the sameto the -Board at least quarterly, The signatures of the Treasurer.o any one€eth er of "icer must appear on all checks issued on any;account of the corporation. Any payment or allocation of corporate,funds of$5oo,Qo or resources over the value Of$500.00 must be approved by the Board either specifically oras an item of an authorized budget or for a purpose established by the-Board and designated for payment. .'PI LE IX Secti©n 8.1 tggflict f+Interest Dgfined. A conflict Of interest transaction is a transaction with the eorporatioh in which a Director of the corp oration has a direct or indirect interest. A conflict of interest transaction is not voidable or the basis for imposing liability on the Director if the transaction was fair at the tinze.it was entered into or is approved as provided in this section. A transaction in. which a Director has a conflict ofif the material facts interest; nay be approved of the transaction ad the.Director's interest were disclosed or known to the Board and the transaction Wass authorized,approved,or ratified by the Board. Scotian$.2 Conflict of"Ixiterest Tra:nsa+ctions. A Director ofthe corporation has an indirect interest in a transaction it: 1 another entity in which the Director has'a material nterest,in or in which the Director is a general partner,or a party to the transaction,or(2) another entity of which the Director is a director,officer, or trustee is a party to the transaction. A conflict of interest; transaction is authorized,approved,or ratified fit receives the a ative vete of aajr�ri y of the.Directors on the Board,who have no direct orindirect 5 interest in the transaction; provided that a transaction may not be authorized, approved,;,or ratified under this section by a single Director. if a majority of the Directors on the Beard who have no direct or indirect interest in the transaction vote toauthorize, approve,or ratify the transaction,a:quorum is present for the purpose of taking action under this section, The presence of a..Director with a direct or indirect interest in the transaction does not affect the v lidity of any action taken under this section,provided the transaction i otherwise approved as provided in this section. ARTICLE X. 1WESDfENTS.EMPLQjMES,AND AW Section( x Cnmram�k_ The.Board may authorize the President anal/ter any other officer of officers,agent or agents of the co tion to enter into any contract or to execute and deliver any document,instrument or writing of any nature in the.name of and on behalf of the corporation. Section94:i Gifts. The Board may accept on behalf of the corporation,on,any contribution,gift,property,bequest or devise for any purpose of the corporation. Section 9.3 Investments. The corporation shall have the right to held all or any part of any securities or property acquired by it,including butnot limited to cultural,conservational, and/or easement and land in trusts,in whatsoever manner,and to invest and reinvest any funds held by it,according to the judgment of the Board,without being restricted to the class of investments which Directors shall or maybe permitted bylaw to snake,provided that the corporation:shall not retain any excess business holding as defined in Section 4943(c) of the Internal'Revenue Code.The corporation shall not make or retain. any investment which may jeopardize the carrying out of any ref its exempt purposes a provided irk Section.4944 of the Internal Revenue Cade. Section 9.4 Em to eesartd Ajents: The Board may authorize the employment of corporate employees, agents, anti./or representatives,with such powers and duties as the Beard may see fit to delegate to theme consistent with these Bylaws and to the extent permitted y federal and.state Haws. ARTICLE INDEMNIFICATION, BONDS` INSURANCE,ANIS LIABi F "t y Secti Seg iQn 10.2 Bands and Insurance. The Board may obtain such bonds'and insurance as may be deemed appropriate in its discretion to acro A*sh indemnification ander any other purpose of the corporation as stated in these Bylaws.. Section io.3 LiabWW for C+or crate Obli ations, Pursuant to Hawai' St ate law, the Directors, officers., and employees of the corporation shall not be personally liable for the corporation's obligations. ARTICLE,E X ' AMENDMENTS 'fhe e Bylaws may be altered,amended or repealed and new Bylaws may be adopted by a two-third's majority of the entre`Board in office at the time of the amendments. ARTICLE XIII DISSOLMO If the corporation shall cease to exist or be dissolved,all propertyand assets f the corporation of every kind, after payment of its debts,shall be distributed only to one or more public agencies,organizations,corporations,trusts or foundations having like purposes and organized and operated exclusively for charitable, scientific;literary,religious or educational purposes,no part of whose assets, income or earnings may be used for dividends or distributed to shareholders or to individuals and the activities of which do.not include participation or intervention{including the publication or distribution of statements in any political campaign on behalf of any candidate fbr public office`. In no event shall any distribution be made to any organization unless.: .qualifies as a tax-exempt organization under Section Sot(c�(B�of tl�e Internal revenue. Code(car corresponding section of any future federal tax code)with.purposes similar or related to those of the corporation. i i STATE OF HAWAII STATE PROCUIREMENT OFFICE CERTIFICATE OF VENDOR COMPLIANCE This document presents the compliance status of the vendor Identified below on the issue date with respect to certificates required from the Hawaii Department,;of Taxation DOTAXt,the Intemal Revenue Service,the Hawaii Department of Labor and Industrial I`elet ons(DLiR),and the Hawall Department of Commence.and Consumer Affairs Vendor Name, HO%OMALU w aid lame Issue Bate: 08125/2021 Status. Coinpl ant Hawaii Tax#: 84574909-01 New Hawaii Tax#; 011=-0544047104-01 ' INISSN#, XX-XXX8271 U1#: XXXXXX0000 ?CCA RILE 23,199 Status of CQinnpllance for this vendor an Issue date: Farm w,...., Department(s) gnus Flai�aai Department of Taxatlort Cac� pliamt 8821 Internal Revenue Service Compliant ...._. ,.o HA_.... 'COGS Hawaii De artrmenf of ommerce&Consumer Affairs Exempt.__. LIR27 Hawaii Department of Labor&Industrial Relations Compliant Status Legend: �S 1' tjsftistlt Exempt The entity is exempt from this requirement' Compliant The entity is compliant with this requirement or the entity Is in agreement with agenoy and actively vvo'rking towards mpr aca E Pending A status detdmninaon has not yet been made Submitted The entity has applied for the certificate but it is awaiting sprovai; Not Compliant The entity is not in compliance with the requirement and should contact the Issuing agency far more information Wendy Vance, residorct;.. c Charmaine Keinu, Vice Presideht Keoni Fox, ecretary/Treasprer Leh a Lop6z i aci Treasurer ,. Willhun,iatle ;L3irectrr AuthorizAtion for Signature Ho'omalu Kau., is a 501(,c).(c). r on- rofit Corporation. According to Section 7.4 of the By--laws,the Presidentmay sign, along with the Secretary or any other officer of the c r oration, authorized by the, Board� deeds, mortgag s, bonds,contracts;or other instruments Which the curd has authorized to be exeuted� except in cases where the signing and execution of such shallbe expressly delegated by the llciard to sorne other officer or agent of the cor oration;or where required key law to be otherwise signed or executed; The nails and addresses of the current officers of Ho'omafu a' areas follows, 'Wendy Vance, President Keoni Fox, Secretary/Treasurer` PO Box 785 48-472 Karneha eha Highway Na`alehu HI967 `2 Kaneohe HI 96744 harmaine Keanu, Vice-President PO Box 142 Na'alehu HI96?72' IN WITNESS WHEREOF, I have hereunto set ray hand the 31 clay of August, 2021. ..C. Keoni Foix,Secretary,and Treasurer M ssion: Tip perpet tate,Mteet,and conserve the Inds,�€ealtl�,kn �vted� ,cultures and history of KzN ano its peop ek P.0.Box 384,NW..alel5*F-lawr N 96tZ O zone(808)93745N HOIO fIA LIf `U BOARD OF DIRECTORS-202 Biographies, Wendy Vance,President P.O. Box 786,N `alehu,HI 96772 Phone, 8o8-037-45o6 Email: handro un .c m A. 0-year resident of Hawaii,former Ho`omalu Ka`u Secretary/Treasurer and founder Wendy Vance (originally from New York)is the retired assistant manager of the Kona Historical Society's Kona toffee Living History Farm, a nonprofit located along the Kona Coast showcasing the history, artifacts, and workings of afoo+�-year-old Japanese,coffee farm. She is also a highly-experienced retreatorganizer acid managed Lotus Gate Sanctuary, a Buddhist retreat center ire.Ka`u_.She has served on the hoards of several non-profits,was a"founding mother"of Ka Ohana 0 Houu'apo, chaired the Hula and the Arts Cultural Festival for seven years,and has been a Hawaan language and hula student for more than 26 year& She was the Kau representative for the I-IT, /CPEP Kala Committee for 3 yews and wasthe Ka'u contact fc�r the 2%Fund ballet' initiative{now PONC , collecting signatures and organizing community meetings. She also researched and wrote to�e`omalu Ka'u publication`{Native Plants of the'Ka'u Dryland Forest."She now works as an Interpretive Ran gr for Hawai`i volcanoes National Park in Ka`u's Kahuku Unit.She and her`busband, David, built their own hone o .n acres in Ka`u in 201 , Charmaine Keanu,Vice President. P.O. Box 142,Na'alebu, HT 96772 Phone; 808-40-9598 Email, e.keanu@yahoo.com Born in Pahala and wised in Waiohinu, Charmaine has.lived in Kau her entire life. For over 3o years,Charmaine worked at Naalehu Elementary School where she held many different positions includingcouns6ling"at-risk"students, arlr it inter ng disciplinary actions and tutoring through the After-School plus(A+)'Program. .After her recent re.tirement, Charmaine reflected upon the highlights of her career, specifically, as a<mentor for the youth of Ka'u She has always stressed the importance of education and staying in school. Today, Charmaine is proud to see that many of these former students are now active with their careers,families and comrimuriities. Many thank her for the guidance,patience and compassion which she shared at Naalehu Elementary. Charmaine has four adult children,eleven grandchildren and two great- .grand,children. She enjoys caring for her moopuna,reading the bible,attending church services, crochet and studying genealogy. As a strong supporter of the Kau community, Ch rmam hopes to perpetuate the unique Kau.lifestyleand Hawaiian traditions o our kupnno which include love of family,preservation of resources for future generations, and honoring our heritage.. 1 Keoni Fox,Secretary/Treasurer(K hua Olohu Committee hair 48-472 Ka.mehameha Highway, Kaneohe, HI 96 44 Phone: 808-W-6279 Email,foxwo0i hawaii< rxeom For the Past 20 years, Keoni has owned and operated his,own consulting business in.which he has provided site acquisition and project Management;services for the telecommunications industry, specializing in the development and management wireless facilities. He also manages a;small familyfarrn in Waikane, Oahu,producing local,free range poultry and eggs. Keoni attended the Wharton School o Business at the University of Pennsylvania',graduating with a Bachelor's of 11 Economics with a concentration in Marketing and Environmental Management. An avid hiker and native Hawaiian plant enthusiast, Keoni is also a hoard member,of the Ala Kahakai Trail Association representing;Ka'u District. As a cultural practitioner with ancestral ties to l aalehu, Keo:ni is a strong advocate for the protection of cultural and natural resources in Ka'u. `He actively participates in community ef,ortsmed at preserving the Kau coastline and its treasured ivah. pana. Keoni,currently manages stewardship of Kukulaniani Heiau which was formally adopted by the Koolaupoko Hawaiian Civic Club through.the City and County of Honolulu, Department of Parks&Recreation,Adopt a Park Program.. : hua Lopez-Mau, Director P.P. Box 1541 Na'alehu, H1 96772 Phone: 808-315-6888 Email- 88hale@gmail.com Former president and a founding director;of Ho'omalu, Lehua Lopez-Mau,a native Hawaiian/Chinese/Puerto Rican barn and raised in Honolulu,is a professional nonprofit consultant and has more than 40 years of experience with organizations in l a ai'iworking for Hawaiian cultural, environmental,and hea1.lth;rare n6hprofits on t 'ahu, T ua'i I Solaka'i,Lanai, a.. . w .i1 Island. Vitt a master's€legree in cultural anthropology(specializing in Rawa ian cultural knowledge and folklore) she Also has experience working with planners and researchers. She is also adept at organizing and managing the.research,writing, and publishing of reports,booklets, and other documents. She led anal managed all of Ho't}maln's projects until she left,in July/2017,tea pursue other`nonp ofit endeavors is New Mexico. 2 William Iaukea, Director P.O. Box 4722,Hilo, ISI 96721 I Phone-. 8o8-938-8674 Email. iaukeawflly@l�ntma l.corn William Iaukea.,a fall-blood Native Hawaiian born and raised in Puna and.Hila, is a retired businessman and a Marine,veteran of the Vietnam and Desert Storm:Wars, He owned businesses,(moving and construction t0mpanes)in forth arc�lina for more ,than years until e sold them and moved back to Ha ai`i Island in the late 1 o's .. He is a Ka'u homeowner and currently volunteers his.time to work with military veterans ( car more than 14 years) and teaches the art and philosophy,of judo to juveniles and young adults. Coming oin a family of ancient Hawaiian healers and having been trained by his father and uncle in.unrecorded family healing traditions,Mr.Iaukea often speaks to local and visitor,.grpups about traditional Hawaiian healing practices. 3 KAMUOL � : "1 21 o r" ie e Dative of Waiohinu, Leilani exempli i i I plalectol g ,aid a 11 .A In peacitzg withAii enpa .ison bilingual language learners ani social ucie educatin� hex 14 years erin high chc�cI.teacher;studett j suppoitcoordinator,sacznlstudies dartnent char, � lirctar f lbl stu€is at e �arn� apalrra, � lld lifelong rean,cf retrzing h �r� c :Na°aiehu p r an ti in 2 is e rr Atly, i € c �'u High c ► �e K€ mi e Na] 4,Ha ai`i thea`u Hawaiian Zvi ,Club, ne b r a aha'a Congregational Church,ani.a community volunteer. He is proud to be a prote, 6r d all things Hawaiian, fill this a'u, is a str n upporter:c %Ila. tai® © ar old mini aehsliunc3aan oys!tral,lxavig " ited over.2E?countries with many moreto:expire Nchea Ka`awa was b+ rn and lives inh ai`�hin �upna'a in K ` . life ling c t ara practz l ncr i h experier� e irr Hawaiian otocc 1,she is an advocate for respectful resource anageiit �aviugfolio�wedan educational bcgrflund in aai%an; tedies.at`[IH,�ilo,Ntih is e�plyed as the I&u ciixxnunity outreach specialist is t.DLN €"in parhnersnlp NNft �Wild ife bund, X6hea is a haumana of Halau`OhPa and since 2c'i.2 has contin .ed as an active'board member of { lna o Hcnu`apo hos mission aims to restore,care for acid protea lZe natural and cult x al resources rith n l a`u by utili in thevalues o nxdlamd Adana;{bare f or lan ,lcizpan en ani integrity;, and k Iea duty end aresponsibilit, and to weir i cQinmunt p rtnerships tc preserve the area fir future gceratia .Nobea ppre iat s c ppertunities tc host;inter retive l ik ,she loves to share o=oTe ©u a i �c incl r `r kraaFzrxu cif tau but rnrst inpr �antly,. hea falx pride in bezglil connect and assist ti ors in the prac�iAloha `mina. �pp Davis Tricebavzs is a lzneal decent of�a`u though his Kahula end Mahuka genealogy.He resides mWai6hinu with his wif and two children living an.a f g d!lifestyle ICalo and ra . . � . 3 a LL. 45 oz x tx a'az 0 00 00 ANN 'd �s 00 T a> � nc -cl ro tn 'p : n 3.1 t c 7 w Ca3. 13 III tj M s ti 41 to to rl C4 � f . ; •SII{ a rte, mtd p0: s n G �c .•� �k � � � ' ' � .W ~� ^� �"� .5: "C � res � `� � � `�:� �i L.3 z�, ^� ,—��, t 3 •�' e3 .,w.k Jrd its € 1 i m s 15, toed c" Cl— _lml Ls to "o 4 10, U" Department of Finance OFFICIAL USE ONLY.- Property Management Division 25 AupuniStre'et, Suite 1101 ' .' ` 2— 0(}3 Hilo, HI 96720 Read Telephone: (808) 961-8069 $-30-2021 DEADLINE TO FILE iIS AVGUST 31,2421,By 4 34 PM EWASM A. NAME AND ADDRESS OF ORGANIZATION: NA MAMO O KAWA PO BOK 412,NAALEHU, HI 96772 B. PERSON TO CONTACT: KAI MCGUIRE Phone No. (808) 769-4488 Mobile: (808) 896-2821 Email Address: KAI@BIGISLANDLAWYER.COM Are you available to attend a ZOOM. interview on Sept. 1 i,2021, between 9:00 am to 3:00 pm? Yes X No If yes, a zoom link will be sent to your email address with instructions: Tf no,please assign someone from your organization to attend with knowledge of the proposed projects, and budget costs. C. PROJECT PERIOD: JULY 1,2022 to JUNE 30, 2023 D. PROJECT NAME. KAWA STEWARDSHIP PROJECT E. PROJECT LOCATION(TMKS). Kawa, Hrlea Iki,Hilea Nui, and Ka'aldiki, Ka'u TMKs: 3-9-5-16:006 and 025, 3-9-5-17:005 and 007 DEPARTMENT OF PARKS&RECREATION Page 1 F. PROJECT COST Amount requested: 8117,012.48 Applicant share. $0.00 Oth r resources: $0.00 Total Project Casts $117,012.48 G. REQUIRED DOCUMENTS: X `on-ptofit(50 1(c)(3),IRS letter of determination K Copt of organization byl avvs and mission statement X DCCA Certificate of Vendor Compliance X Letter ofAuthorized Si iier for Organization 11. CIERTWICATION The applicant cer•ttfzes that the information cowained in this appliccaion is true and correct to the bea of his/her knowledge. PUEO K MCGUIR.E TITLE OF A THoMEn( FFICCA:: CHAIRMAN/CO-FOUNDER M r> 3a20'2 t T �vF1) 13ATE1 NOTES: I. Provide various maps of Maintenance Area illustrating your projects.especially for multiple parcels. 2. Provide a calendar of proposed projects(start date-,cuinpletion,etc.) I Reefer to H.C.-C.Article 1 ,Section 10--16(g).review your request for completeness. Should you have any questions,please contact: Maxine Cutter at Phone:(808)96;1- 80 69 orEmail:ISlaxine. tler ,hawaiicounty.gov s. DEPARTMENT OF PARKS&RECREATION 'age 2 i I. PROPOSAL Opportunity Statement: I Nd Mama O Kawd(NMOK)respectfully submits this proposal to the County of Hawaii Department of Finance. NMOK is a native Hawaiian non-profit made up of life- long Ka`u residents with unbreakable ties to the project area. As cultural practitioners, academics, ecologists, educators, and natural resource managers, we sincerely appreciate the opportunity to continue the stewardship of this wahi pang_ The County of Hawaii purchased the project location with funds from the Public Access, Open Space, and Natural Resource Preservation Commission("PONC")program to preserve the pristine and fragile cultural and ecological resources of Kdwd. NMOK works to accomplish that goal through healthy and community-based stewardship. The Ka`u coast has long been regarded as one of the last remaining gems of wild, unadulterated coastline in Hawai'i. Kawd in particular is recognized by the community as a pristine area integral to the preservation of the Ka`u coast. As one of the few areas in Ka`u that feature such a wide array of publicly accessible natural and cultural resources, the project area is of vital importance and has a significant need for a thoughtful and capable community stewardship effort. Furthermore, being that this property is the largest and among the most significant publicly owned spaces in Hawaii County, our organization has readily accepted the responsibility and duty to help preserve, manage, and protect the area's shared resources. Our members possess a deep cultural,physical and spiritual connection to Kawd and are committed to the health and care of this sacred space. This intimate relationship is the driving force behind our member's innate sense of duty to care for all the natural and cultural elements existing within this public space for the benefit of past,present, and future generations of Ka`u,the Island of Hawaii, and all of humankind. We truly appreciate that the County of Hawaii has adopted this same sense of appreciation and we look forward to our continued cooperation in accepting this shared kuleana. DEPARTMENT OF PARKS & RECREATION Page 3 As a native Hawaiian non-profit organization with strong roots to the Kdwd,/H-ilea area, we consider NMOK to be the ideal candidate for the stewardship position. In addition, we present the following reasons that demonstrate our role as caretakers of this `dina: • NMOK successfully maintained access (entrances, roads, and trails), freshwater springs, recreational sites, cultural sites and trash/waste facilities since Fall 2012. • NMOK members and collaborators include experts in Hawaiian culture, natural resource management, and ecology with extensive land stewardship experience and a lifelong commitment to aloha 'dina. • NMOK successfully implements a significant number of community and student on-site activities with monthly community workdays,weekly service learning trips from the Volcano School of Arts and Science, and virtual field-trips for other local students. Other groups that participate in our on-site steward efforts include Kameharneha Schools (Kapdlama and Kea'au Campuses), Hawaii Youth Conservation Corps, Hawaii Youth Challenge Academy, University of Hawaii STEM internship program, Ka'ii High School,Na'dlehu Elementary School, Ala Kahakai Trail Association, Kua 0 Ka Ld Hipu'upu'u Program (Miloli'i), and others. • Regardless of past disagreements among stakeholders, government agencies and lineal descendants of the project area,NMOK has successfully communicated with relevant parties in a positive and collaborative manner. NMOK strives to rise above such disputes to ensure the focus remains on stewardship rather than conflict. Examples of this include the restoration of the Kdwd springs and management of Ke'eka heiau. • NMOK members and affiliates possess relevant academic and cultural backgrounds—including an abundance of knowledge in the areas of history, land stewardship, traditional practices, archaeology and local culture such as mele, oli, '61elo no'eau,pule, and mo'olelo. DEPARTMENT OF PARKS & RECREATION Page 4 i • NOK engages interested learners of all ages in many facets of our work i to mdlama Kdwd. • NMOK works with land planners and other land-use experts to create baseline mapping, management plans, creating and fostering sustainable community partnerships. • NMOK continues to build partnerships and create new relationships while fortifying and enriching existing ones. NMOK supporters and collaborators include the Edith Kanaka`ole Foundation, The Nature Conservancy, Hawaii Wildlife Fund, Ala Kahakai Trail Association, Volcano School of Arts and Sciences,Nd`dlehu Elementary School, The Ka`tu Calendar, Kalani Hale and Pa`a Pono (Miloli`i), Conservation International, KUA—Hui Malama Loko I`a Network, University of Hawaii, and the U.S. Forest Service. DEPARTMENT OF PARKS & RECREATION Page 5 Long-Range Vision The long-range vision of NMOK is to rehabilitate,preserve, protect, and utilize the natural and cultural resources of the project area in a manner consistent with traditional practices that occurred there throughout Hawaiian history. Through the implementation of the plans included in the project description, as well as future developed plans, we will restore the freshwater spring,near-shore marine fishery, loko i'a, heiau, alm, salt pans, flora and fauna, and as many other resources as possible in order to develop a sustainable geographic area. The potential for the project area to provide benefits to the community in the form of sustenance, spiritual growth, cultural immersion, and recreation will contribute to the eventual self-sufficiency of the project. It is the goal of NMOK to minimize the need for external funding sources by producing revenue in a creative, sustainable, and culturally appropriate manner. Revenue production will appropriately utilize the very same resources that flourish because of NMOK's stewardship. While potential economic drivers are components of our long-term vision(i.e. beyond the scope of this particular proposal), we believe the PONC Commission understands and appreciate that this property has vast potential to benefit the community that cares for it. Examples may include a well-stocked and functional fishpond, healthy and vibrant native dryland and coastal vegetation providing a source of viable native seeds and materials, seedlings to support other re-forestation efforts around the island, and traditional salt production. These actions will (1) fully comply with commercial law and approved land-uses on PONC purchased property, (2)remain consistent with cultural values, and (3) be based on scientifically supported best practices. As has been proven through time-tested traditional Hawaiian values, we believe the more effort we give to rehabilitating this wahi pana, the more it will care for and hdnai the people of Ka'ii in return. DEPARTMENT OF PARKS &RECREATION Page 6 I. PROJECT DESCRIPTION A. Project Location: Kawd, Hilea Iki Idea Nui and Ka`alaiki Ka`fi District TMKs• 3-9-5-16:006 and 025 3-9-5-17:005 and 007 B. Number of Persons Who Will Benefit: This project will directly benefit hundreds of people for the duration of this grant cycle. Further,the work in this wahi pana has an infinite potential to beneficially impact all current and future Ka`u residents who depend on the vitality and preservation of the natural and cultural resources of Kdwa. NMOK's stewardship will also benefit visitors from throughout Hawaii and abroad who seek to experience the majesty and wonder of this indispensable wahi pana. C. Project Description: The Kawd Stewardship Project is an ongoing collaborative volunteer effort initiated by NMOK members. Although project objectives vary in scope and duration,the current project cycle for the purposes of this application is July 1, 2022 through June 30, 2023. The table below identifies our objectives and timelines, persons responsible, and the consultants for each objective: Objective Timeline Agency Consultants/Collaborators Responsible Execute Dryland and July 1, 2022 NMOK -George Akau, Auwahi Wind Coastal Rehabilitation through June Farm Lead Biologist 30, 2023. -Baron Horiuchi, USFWS Horticulturalist -Ron Terry, Ph.D. -Patrick Hart, Ph.D -Cultural Practitioners Implement Cultural July 1, 2022 NMOK -Lineal Descendants Site Monitoring through June -Burial Councils Plan 30, 2023. -Nohea Ka`awa, Community Member, Cultural Practitioner DEPARTMENT OF PARKS & .RECREATION Page 7 -Matthew Clark M.A. -Robert Rechtman Ph.D. -Keom Fox, lineal descendent and cultural practitioner -Edith Kanaka'ole Foundation -Keone Kalawe, heiau architect -Kekuhi Kanaka'ole, Hdlau Ohi'a Kumu Maintain Access and On-Going NMOK -County of Hawaii Parks & Safety of Property Recreation Division -Community Members -Local Businesses -Pacific Pumping Execute Kdwd Spring On-Going NMOK -Hawaii Wildlife Fund Preservation Plan -Richard Mackenzie,USFS Stream Ecologist -The Nature Conservancy -John Replogle, Community Member, Conservation practitioner -Cultural Practitioners Implement Wildlife July 1, 2022 -George Akau, Aiwohi Wind Monitoring Program through June 30, Farms Lead Biologist 2023. -Lauren Kurpita, Volcanos National Park Hawksbill Turtle Recovery Project Coordinator -Chrisitian Giardina, U.S. Forest Service Forest Ecologist -Ron Terry, Ph.D. -Patrick Hart, Ph.D DEPARTMENT OF PARKS & RECREATION Page 8 I i I I -The Nature Conservancy -John Replogle, Community Member, Conservation practitioner 4 i i The table below lists the multiple actions required to accomplish the above stated objectives: Execute Native Dryland • Execute the Native Dryland and Coastal Rehabilitation Plan and Coastal utilizing existing biological surveys, archaeological maps, Rehabilitation and continue to consult with expert ecologists, cultural practitioners and stakeholders. • Identify, obtain, and propagate Native flora. Prioritize seed from the project area, if species unavailable source seed from adjacent sites in Ka`u. • Plant, monitor, and post signage around Native flora at the entrances and along the road/trails in areas cleared of invasive plants, and in the coastal erosion control zones. • Involve local schools, Volcano School of Science and Arts and Pahala Elementary and Ka`u High School, to remove non-native vegetation, collect native seed, nurse native plants, outplant, and monitor restoration site health. Implement Cultural Site Finalize the Cultural Site Monitoring Plan utilizing existing Monitoring Plan archaeological surveys and consultation with lineal descendants, cultural practitioners, expert archaeologists, and stakeholders. Install signage and monitor sites. • Finalize and implement Cultural Site Monitoring Plan. • Conduct Lonoikamakahiki rain ceremonies with community members, lineal descendants, and cultural practitioners. DEPARTMENT OF PARKS & RECREATION Page 9 Draft plan to construct traditional Hawaiian hale on site including location, dimensions, sourcing material, and consult with and contract certified hale builder. Maintain Access and . Update and service security equipment and supplies Safety of Property 0 Contract qualified local maintenance services • Ensure security and sanitation of property • Maintain access points, trails, roads, and recreational areas 0 Report any illegal activity or other legal violations to authorities Execute Freshwater a Execute Freshwater Spring Preservation Plan. Spring Preservation Plan 0 Repair waterways at Ka'alaiki Fishpond and adjacent springs. Out-plant native plants along the banks of the springs to control for erosion. • Measure spring discharge and monitor water quality/salinity. • Monitor native aquatic resources. Implement Wildlife Implement wildlife monitoring protocol including but not Monitoring Program limited to the following: identification and protection of green sea and hawksbill turtle nesting areas, documentation of monk sea citations, Hawaiian hoary bat abundances and seasonality, shore bird abundance and seasonality, etc. • Develop a coastal and nearshore marine fishery monitoring program that accounts for baseline counts of species populations in the Kdwd area. Develop and implement pest management protocol to control for invasive rodents, ungulates, and cats. The primary method to conduct pest management will be trapping. DEPARTMENT OF PARKS &RECREATION Page 10 I i t 3 3 i 'I i 4 D. OTHER PROJECTS: Hawaii Wildlife Fund performs beach cleans ups on the I 4 coastal portions of the property.NMOK has worked with HWF for the duration of i their project, and greatly appreciates HWF's shared interest in preserving the i resources of this very special area. E. MANAGEMENT PLAN- Surveys or Assessment Studies: In 2017, after receiving substantial input from NMOK members and other Ka`u residents, the County of Hawaii approved the Kawa Resource Management Plant(County Management Plant). The County of Hawaii contracted the planning firm Townscape, LLC to develop a Management Plan for Kawa. NMOK was pleased to host some of the planners from Townscape, LLC at the site of the project. During site visits, NMOK directors shared a collective vision for the future stewardship and preservation of the natural and cultural resources at Kawa. NMOK has attended public meetings to discuss the Kawa Draft Resources Management Plan drafted, and has reviewed the document in detail before being finalized. NMOK is proud to have contributed to the development of the Count Management Plan and has adopted it as one of its guiding documents for the planning and implementation of our project activities. NMOK activities currently coincide with the three following stewardship strategies identified in the County Management Plan: (1) maintaining a sense of place; (2) minimizing human impacts; and(3) vegetation management. There are existing surveys and assessments related to the project area. Both a biological and an archaeological survey have been conducted for the natural and cultural resources located within the Kawa. Rechtman Consulting, LLC prepared the Archaeological Reconnaissance Survey of the County of Hawaii Kawa Property in 2013. The information pertaining to locations and categorization of archaeological features of varying sensitivity is crucial in guiding the planning and execution of this project. NMOK communicates with the author of the survey, Robert B. Rechtman, Ph.D., and Matthew Clark, M.A., who offer guidance in matters pertaining to monitoring and stewardship of the cultural and historic treasures of Kawa. DEPARTMENT OF PARKS & RECREATION Page 11 Geometrician Associates LLCs biological survey is entitled Flora and Fauna Survey Lands of Kava Ka`u, Island ofHawai'i (2014). This document guides NMOK's planning efforts with regard to native re-vegetation and monitoring of rare or exceptional individual species found on the property. NMOK is fortunate to work with the Geometrician Principal, Ron Terry, Ph.D. and his associate, Patrick Hart, Ph.D. during field operations and data collection. NMOK continues to communicate with these two esteemed ecological experts in the development of our group actions relating to the preservation and conservation of native flora and fauna. NMOK is thankful for these documents and consult directly with their authors in order to fulfill our mission and the objectives specific to this proposal. DEPARTMENT OF PARKS & RECREATION Page 12 S 1 I]Ie PERMITS)APPROVALS REQUIREDI A. Environmental Impact Assessments (EA's)e N/A I If yes, explain why? If not needed, explain why? N/A - NMOK's activities do not trigger EA requirements under Hawaii Revised Statutes or Hawaii Administrative Rules, B. Special Management Area (SMA)Permit: N/A C. Other: N/A DEPARTMENT OF PARKS &RECREATION Page 5 TV.PROJECT BUDGET A. Budget eta` ill *See Appendix°A"for detailed budget narrative. PI2OlECT APPLICANT OTHER AMOUNT:.. $l DCET S11AI2ERM6URC S . QCIEST EI? SERVIC S TED $0.00 $0.00 $117,012.48 1;17,012.48 SERVICES FINANCIAL $0.00 $0.00 $3,000.00 $3,000.00 Total 0.00 $ 0.00 120,012.48 120,012.48 DEPARTMENT OF PARKS &RECREATION Page 6 APPLICANT INFORMATION A. Brief history of the applicant organization. Include the date of incorporation as a non-profit organization (use attachments where appropriate): A group of Native Hawaiians from the Ka'u district officially formed Na Mamo O Kawa ("NMOK")in November 2012 to address the burgeoning management needs of the project area. Na Mamo o Kawa, filed its Articles of Incorporation on December 11, 2013. The Internal Revenue Service granted NMOK 501(c)(3)tax exempt status on November 7,2014. Since it's inception,NMOK members have volunteered countless hours to fulfill the group's mission to rehabilitate, curate,and steward Kawa in a manner consistent with traditional Hawaiian values and best management practices. N 40K has successfully cared for Kawa,with the assistance of government and consultation with community stakeholders, lineal descendants, cultural practitioners, ecologists, archaeologists, land planners,resource managers, and many others. NMOK's current projects fulfill the goals and objectives of the County Management Plan in a community-driven, cost-effective, and culturally-appropriate manner. Currently,NMOK is focusing on preserving freshwater springs,maintaining access and preventing fires,mitigating human impact, propagating native flora,monitoring cultural sites,and restoring Ka'alaiki fishpond. B. Main source(s) of financial support: The main source of NMOK's funding is the PONC Maintenance Fund. The PONC Commission recommended NMOK's PONC 2021 Stewardship Grant application to the Department of Parks and Recreation on September 14, 2021. NMOK has secured the following in the past: (1) PONC 2018 Stewardship Grant, (2)Hawaii Tourism Authority 2019 Aloha `Aina Grant, (3)2019 Kokua Foundation Grants, and(4) Hawaii Community Foundation Community Restoration Partnership Grant for 2019, 2020, and 2021. In addition to grants,NMOK receives modest in-kind contributions, monetary and equipment donations, pro bono legal services, and office space. C. Please list prior projects successfully completed: 1. Kawa Dry Forest and Coastal Revegetation Project 2. Kawa Recreation Area and Access Management Project 3. Kawa Spring Maintenence and Hurricane Repair Project D. Please initial below that the applicant understands the following documents shall be required if awarded stewardship grant funds: Certificate of insurance shall be required with County of Hawai'i named as additional insured. Provide proof, Organization shall provide the semi and annual re ort which shall include accomplishments, financial statements explaining expenditures,projects in progress, community involvement, and status of overall project. Organization shall immediately contact the Department of Finance, Property Management Division upon dissolution of the organization or changes in the organization that may affect the Stewardship Grant Agreements. Organization maybe required to provide other documents as requested with the County of Hawai'i Department of Finance. DEPARTMENT OF PARKS&RECREATION Page 8 I I i APPENDIX "A" I BUDGET NARRATIVES-NMOK PONCAPPLICA TION SUBMITTED AUGUST 31 2021 r r i PROJECT BUDGET AMOUNT REQUESTED ITEM Contracted Services $117,012.48 Financial Services $3,000 CONTRACTED SERVICES BUDGET NARRATIVE Maintenance/Security/Resource Manager#1 $39,004.16 Contractor: Duane Pua—Pahala,HI-(808) 557-1853 $23.44/hour-32 hours per week Maintenance/Security/Resource Manager#2 $39,004.16 Contractor: Larry Felder-Na'alehu,HI- (808)365-6019 $23.44/hour-32 hours per week Maintenance/Security/Resource Manager#3 $39,004.16 Contractor: Kaweni LLC—Pahala, M-(808)640-8921 $23.44/hour-32 hours per week TOTAL CONTRACTED SERVICES $117,012.48 FINANCIAL SERVICES BUDGET NARRATYvE Bookkeeping Service $3,000.00 Contractor: Kekaulike Bookkeeping Services, LLC —Hilo,HI (808)796-6680 $3,000.00/year TOTAL FINANCIAL SERVICES $3,000.00 . r l w awa Nih1 #F >0. Box 412 Naalehu, Hi 96772 Mission Statement "Tu rehabfil ate, curate, and steward Kara in orderto honorthe past; provide for the present, and preserve for the future' Meaning of N§ Mama 0 Kgwfi "The Descendants of 1r ' i I s I g�7 � I STATE OF HAWAII STATE PROCUREMENT OFFICE CERTIFICATE This document presents the compliance status of the vendor identified below on the issue date with respect to certificates required from the Hawaii Department of Taxation(DOTAX),the Internal Revenue Service,the Hawaii Department of Labor and Industrial Relations(DLIR), and the Hawaii Department of Commerce and Consumer Affairs Vendor Name: NA MAMO Issue Date: 08/09/2021 Status: Compliant Hawaii Tax#: 03432073-01 New Hawaii Tax#: FEINISSN#: XX-XXX4219 UI#: No record DCCA FILE#: 241236 Status of Compliance for this Vendor on Issue date: Form Department(s) Status _w.._.....__.w.�.__.___..... .._....._____ .�........_. ____ _.._.___._ _._, __.�___ _ .__.............._............. eti. _...... _..._.. A-6 Hawaii Department of Taxation Compliant 8821 Internal Revenue Service Compliant _. _ .�... �.....�_.._ - - - ... _ .�.......... . n, n . .....,N.,., ,, w _w...._......... COGS Hawaii Department of Commerce&Consumer Affairs Exempt LIR27 Hawaii Department of Labor&Industrial Relations Compliant Status Legend: r ---------- ` Status Description Exempt The entity is exempt from this requirement i Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards compliance Pending A status determination has not yet been made Submitted The entity has applied for the certificate but it is awaiting approval Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information DCCA State of Hawaii Downloaded on August 30,2021. The information provided below is not a certification of good standing and does not constitute any other certification by the State. Website URL hftp://hbe.ehawaii.gov/documents Business Information MASTER NAME NA MAMO 0 KAWA BUSINESS TYPE Domestic Nonprofit Corporation FILE NUMBER 241236 D2 STATUS Active PURPOSE CULTURAL AND NATURAL RESOURCE STEWARDSHIP PLACE INCORPORATED Hawaii UNITED STATES INCORPORATION DATE Dec 11, 2013 MAILING ADDRESS PO BOX 45 PAHALA, Hawaii 96777 UNITED STATES TERM PER AGENT NAME PUEO K. MCGUIRE AGENT ADDRESS 94-1431 KAALUALU RD. NAALEHU, Hawaii 96772 UNITED STATES Annual Filings FILING YEAR DATE RECEIVED STATUS .................. iQ Marl 2021:� rocesse 2020 , 2019 Oct 23, 2019 Processed ...... Jan 26,,2019 Pracssed 2017 Jan 4, 2018 Processed Feb,20.''2017Processed 2015 Jan 21, 2016 Processed 2014 Nov 4,2014 �,:Processed "' Officers NAME OFFICE DATE ................... .......... , 2 MCGUIRSP'.UEO,�!:�:�-, ,CID Mar 3020 ................ PUA,CLARISSA VC/T/D Mal-3, 2020 ORRIS KOAD Mar 202,M b MCGU IRE,MARGARET D Mar 3, 2020 I e CERTIFICATEDATE{MM1DO1YYYYI.... 01/0812019 THIS CERTIFICATE IS ISSUED AS:A MATTER OF INFORMATION ONLY AND CONFERS NO'RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.: IMPORTANT:' If the certificate holder is an ADDITIONAL INSURED,the;'policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED;subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this'certificate does not_confer rights to the,certificate holder in lieu of such endorsement(!. PRODUCER CONTACTFRANCES CADAOA$ NAME: Statfarm IRIS KUWAYE fWltE .X.., 808-935-3375 Fax 808-969-1514 sfiiuo --. tA1C Nol,: . 9 LEI ST E-MAIL FRANCES lRISKUWAYE.COM _APDRO .• "INSURER S AFFORDING COVERAGE......... NAIL 4 HILO'; HI 96720 INSURER : State Farm Fire and Casualty Company 25143 INSURED ._ INSURER B NA MAMO'0 KAWA INSURER C: PO BOX 45'' INSURER'D PAHALA,HI 96777' INSURER E: _'.. INSURER F: .. ._. COVERAGES CERTIFICATE NUMBER REVISION-:NUMBERy THIU TO CERTIFY THAT THE:POLICIES'OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING'ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN; THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS:SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS:' 1NSR ADDL SUER POLICY EFF POLICY FXP LTR TYPE OF INSURANCE IN"zn 1.141vn POLICY'NUMBER.. r .. MMJODtYYYY 'LIMITS COMMERCIAL GENERAL LIABILITY . .EACH OCCURRENCE. S 1.000,000 CtAIMS-MADE'®OCCURPREMI5 S Ea accurtence 5 300.000 ............. .m® :...MED EXP(Any one person) 5 5;000 -- A Y 91-BM-2549-3 09101/202/ 09/0112022 PERsoNALBAOVINJURr S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PERGENERAL AGGREGATE S 2,000,000 PRO- POLICY❑JECT LOC PRODUCTS-:COMPIOP AGO 3 2,000,000 OTHER: S {A—UTOMOatLE LIABILITY COMBINED SINGLE LIMIT S -- I i ANY AUTO BOUILY INJO Y(Per person) 5 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY{Per accident) S � HIRED D NON-OWNED PROPERTY DAMAGE S AUTOS ONLY : AUTOS ONLY :/Para IN _ 5 UMBRELLA LIAR ACREACH OCCURRENCE S EXCESS LIAR IMS-MADE AGGREGATE. S 'DED 1. - RETENTION 5 WORKERS COMPENSATION PER OTH- � AND,EMPLOYERS'LIABILITY YIN TUTE STA , 7ER ANY PROPRIEfORtPARTNERtEXECIITIVE E.L EACH ACCIDENT S OFFICERlMEMBER EXCLUDED? !N t A {Mandatory In NN} EL DISEASE-EA EMPLOYE S it yes;dascrib4 under .._. DESCRIPTION OF OPERATIONS below_.. E.L DISEASE POLICY LIMIT S DESCRIPTION OF OPERATIONS/LOCATIONS 1 VEHICLES (ACORD 141,Addfilonal Remarks Schedule,may be attached If more space Is required] - COUNTY OF HAWAII IS LISTED AS A NAMED ADDITIONAL INSURED.PUBLIC ACCESS!OPEN SPACE NATURAL RESOURCE PRESERVATION: LOCATION OF OPERATION:91-1431 KAALUALU-WAIOHINU RD.,NAALEHU,HI 96772 CERTIFICATE HOLDER. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN COUNTY OF HAWAII ACCORDANCE WITH THE POLICY PROVISIONS. 101,PAUAHI ST AIJ4021ipb REPRESENTATIV15. HILO HI 96720 x'1888-2016 ACORD CORPORATIOU All right,reserved. ACORD 25(2016103), The ACORD name and;logo are registered marks of ACORD` 1001486 1'32843,12 43.16.2416 Internet FORM DNP-1 wvrw:EUSIN SSREGISTRATIONS.COM 1211241366433 712010 Nonrefundable Piling Fee$25.00 STATE OF HAWAII DEPARTMENT C1sine COMMERCE AND Division CONSUMER AFFAIRS Business Registration Division FILED 12M V2013 07.54 PM 335 Merchant Street Ousiness Registration Division Mailing Address:P.O.Sox 40,Honolulu,Hawaii 96810 DEPT.OF COMMERCE AND Phone No.(808)586-2727 CONSUMER AFFAIRS ". State of Hawaii ARTICLES OF INCORPORATION -11 (Section 414P-32,Hai afi Revised Statutes) PLEASE TYPE OR PRWTbEGfBLY IN BLACK INK The undersigned,desiring to form a nonprofit corporation under the tains of the State of Hawaii,certify as follows: I The name of the corporation shalt be CVA MAMO O KAWA tl The mailing address of the corporation's initial principal office is: PO BOX 412,NAALEHU,HI 96772 USA 1�J ..a ^S The corporation shall have and continuously maintain in the State of Hawaii a registered agent who shall have a business address in this State:The agent Nmay be an Individual who resides in this State,a domestic entity or a foreign entity authorized to transact business in this State. a, The name(and state or country of incorporation,formation or organization,if applicable)of the corporation's registered agent in the State of Ci# Hawaii is. t PUEO K.MCGUIRE GJ (Nan*of Registered Agent) (State or Country) b. The street address of the place of business of the person in State of Hawaii to which service of process and other notice and documents being served on or sent to the entity represented by it maybe delivered to is: 94-1437 KAALU'ALU-WAIOHINU RD.,NAALEHU, H196772 USA Internet FORINT DNP-1 I www.8US1NESSREGMTRATT0NS.00M1211201356433 712010 IV i t E The name and address of each incorporator is it i Narm Address PUEO K.MCUUIRE "Psi BOX`412,NAALEHU,HI 96772 USA V Please check one: The corporation has members.' The corporation has no members, Vi The corporation is nonprofit in nature and shall hot a WIze or issue shares of stock. No dividends shall be paid and no part of the income or profit of the corporation shall be distributed to its members,directors,or officers,except for services actually rendered to the corporation,and except upon liquidation of its property in case of co rate dissolution. The undersigned cerE Fies under the penalties of Section 414D-72;Hawaii Revised Statutes,that.the undersigned has read the above statements,that N Uwe are authorized to sign this Articles of Incorporation,and that the:above statements are true and correct; 11, DECEMBER 2013 IM this day of X) PUEO K. MGOUIRE (TypefPrint Name of Incorporator) (Type/Print Name of lmzrpoiatot) PUEO K.MCGUIRE (Signature of Incorporator) (Signature of Incorporator) Bylaws N5 Mamo 0 Xawa ARTICLE I-NAME SECTION 1.The name of this Corporation shall be NAMAMO 0 KAWA,hereinafter referred to as"the Corporation.'o ARTICLE H-PURPOSE SECTION 1.The Purpose of the.corporation is set forth in the Articles of Incorporation- SECTION 2.All organizational actions and programs shall be in congruence with the Purpose ofe corporation. ""ARTICLE IU-FOUNDER'S VISION SECTION 1.The Founder's Vision is"to rehabilitate,curate,and steward the natural and cultural resources of Ka-wii to honor the past benefit the present,and preserve for the future generations of Ka'fl,the Island of Hawaii and all lumank�nd-" SECTION 2.Allorganizational actions and programs shall ben congruence with the Founder's vision. ARTICLEW-BOARD OF DIRECTORS SECTION 1.The Board ofDirectors shall serve without pay a-ad consist of 4-7 members, SECTION 2. Board members shall serve aterm of a year and term mayor may not be extended. SECTION 3.Vacancies shall be filled by the Board. ARTICLE V-OFFICERS AND BOARD MEMBER DVTIES SECTION 1. The officers,of the board shall consist of a Chairman and at-large Board Members. SECTION 2.Elected.officers will serve a term of one year. Term maybe extended as Iong as duties have been fulfilled in previous yearCs) SECTION 3.The Chairman of the Board shall call meetings of the Board members and maintain adequate communicationwitheach other board member. Chairman will ensure all organization actions and strategies are communicated to the board members for review i 3 Xs I and evaluation. Aside from specific responsibilities,the chairman will not have any supremacy over at-large members. SECTION 2.The At-Large Board members will maintain adequate communication with the Chairman and fellow board members through email and phone contactthroughout their term of service. At each meeting,oneboard member will serve as the acting secretary and record minutes and agenda: One board-member will be elected as Financial Officer each: year to manage board financial records,maintain communication with the group's contracted accountant and ensure compliance with Ux and either requirements, SECTION 3.All Board Members.are requiredto,attend board-7meetings(in-person or virtually)and representthe organization ethically and responsibly in accordance with the organizations Purpose,By-Laws and Articles of Incorporation. ARTICLE VP-.COMMITTEES I SECTION 1.The]Board may appoint committees as needed. j fi SECTION 2.Committees shall be designated a purpose.statement upon creation SECTION 3,Committees shall consist of one or mare board members,who shall male i committee reports to the hoard to report activities: ARTICLE VII-;FINANCES SECTION 1.The annual budget of corporation shall be prepared bythe Chairman and: the Financial.,Officer through consultation with contracted accounting service provider for approval by Beard of Dr ectors. SECTION 2,The corporation Fiscal Yearwill be January I through December 31. ARTICLE VIII-MEETINGS SECTION 1..The corporation shall.have quarterly meetings for the purpose of transacting business with special meetings called.as needed.,'Whereas electing officers shall be done at the first meeting of'the year.Meeting date and time shall be decided four weeps-prior. The first meeting of the year is mandatory. SECTION 2.Beard members who cannot attend meetings in;person shall be allowed to attend virtually or through teleconferencing. SECTION 3.Agendas shall be provided at least one weep in advance. SECTION 4.Agenda items shall be addedduringprevibus rrseeting or emailed to President with supporrtinng documents prior to agenda production. SE TION a.Attendance is required unless prior notice is given. Any time a member misses .a board meeting he Will contact each individual board member to discuss matters covered ,dui'j the missed meeting. , ARTICLE IX-VOTING SECTION 1. At least 3 beard members will constitute quorum. SECTION 2.In absence of quorum,no formal action shall be taken except to adjourn the meetingto a subsequent data. ARTICLE X-CONFLICT DE INTEREST SECTION 1.Any member of the board who has a financial,personal,or official Interest in,or { conflict with any-natter pending before the Board will offer to the Board to voluntarily' ,recuse him/herself and will vacate time seat and refrain from discussion and voting on said matter. 1 ARTICLE XI-CONTRACTSAND CHECKS SECTION 1.The Board of Directors may authorize the Chairman' or any ether Board Merz ber to enter into any contract or to execute and deliver any document,instrument,'or writing of any nature in the name of and,on behalf ofthe Corporation,and such authority may be general or confined to.specific instances. SECTION Z.All checks,letters of credit,drafts,or orders far the payment of money,notes, or ether evidences of indebtedness issued its the name of the Corporation shall be signed by the President and/car such other officers or agents of the Corporation and in such manner � as shall be determined from time to time by the Board of Directors. In the absence of such determination by the Board of Directors,the instruments shall be signed by the Chairman. ARTICLE XII-AMENDMENT SECTION 1. These Bylaws may be amended or repealed by vote of a majority ofthe Boars of Directors present at a meeting called for that purpose. Ali Board Members must be present at any such meeting. ARTICLE X111 GOVERNANCE SECTION I..The Corp oration shall be free to conduct its affairs in compliance with the By Laws, The Board of Directors shall develop policies and procedures necessary to ensure responsible fiscal operation. SECTION 2.The Board reserves the right to dismiss boardmembexs when a board member fails to perform their deities and/ear fails to co ply ith meeting attendance policy. Board 33 members subjectto dismissal shall be voted on bythe board with the subjectboard w xnembers required to abstain. i 3 Chairman of the Board-Pueo Y.McGuire Signaturw. Date I I DBFARm-mmT m. TIM mrasm��- tMVIOyc,r 1dent iaat on vTtrrcber ' BOX 412 CUSTOM,R SrP: T=— £31� 31 51 NAWAr ILT: 95772-0000 t tact' TslepY)Q1W ftmlt ex. (8711 81.9-55(Yo DeceMber 31 lxo rh�rit,� Stat'c'ts e 'L70(b}tib(A) (vs) Y'ox�ac �5(?J99Q--� j9�tl-S3 Retiu,Zrec�p, yes BffeOtiVe 73ate o T c Yrtl3tiatia I1ex!oinber 11 , V,01.3 nt ibt3txoa Deductibilityz c: ves Addendum'zppl; ea X70 De= Appli dash: We're pleased to tell yS= erre detertt5mie yt)aztxa ..Orapt tfl- , n Income— ax liud,51r Xatexnal Revonue• Code (IRC) Section SaIte) (B) . :Do-ars can deduct ea ztribations t3 -make to you Imaer IAC 'section 170, yo se also qua15S3 ad to Xe=ei r'e tax deductible beggests, de isep, tr-alu erg Or gifts Unger Sept:or 2055, 2106,. or 252.2_ This letter crula help reaplve qmasticms cjaa yoItt exeWt status. Ple'3tee it '-ox Votes reacmds. Orgaui--at O exert Index TRC seee.ica 501.(c) (,3) are fixer classified a:4 either h publzc ol>arit es or private fourjdatjojLs. ate_detexim± ed you're a Public charity Mndex' the IPC Section listed at the top of this letter- 7$"iue and54ated_a,;t the top of this letter that yont re refired to time'-F0= 95t?1 5� EZxJ t}:fir cox xecords show youtte xequ aced to f3Ae an anal 'oxniabloX retuxz x. (FG m $,qo ox r=orm 950 7.4z) oz eleot;ronjoxroti.ce (??r�r cz 996 S r tb6 0-1:>ostc:a=d) . X-r You c1=*is file a z aired ret-u= or Aot ae for three aOasecettive yraxs,. Yp= exempt star-us will b mut m t c yrevoked. If we indicated at the top of this letter that an addexditm applies, the enelosed addevd%mL as integral. pa of .fig Letter. !-low itWo-rt=t 35,1=or'mtiar, -abcmt your cs1 al i at cxtx goto Ww**.ix govfchxr .t eS. Witter 1142.21. PC" ia the pearch rar tc`ViLev pUblimati.o)i 4221-PC t�ompl,:ange Guide for 501(r) (3) Public Coaritiesr which describes your recordke-epingr x--portimg, and dUcloaure tetjzemeats, Letter 5436 i 1 1 T j Director,. Exempt 0-rSanizations Letter 5436 County of Hawai`i oFP7Cr4,USE ONLY Department of Finance 001 STU. 22- Property Management Division Rev'd: 8.29-2021 25 Aupgni Street,Suite 1101,Hilo,HI 96720 _. Telephone: (808)961-8069 ,Revised.71.3012021 DElE TOYIS A`CTGUT1, STEWARDSHIP Gi AN "-+,,V 1 ATIt�I� A. NAME AND ADDRESS OF ORGANIZATION. Friends of Amy B.H. Greenwell Ethnobogical Garden Name P O Box 1053 Captain Cook IH: 96704 Address City 'State: Zip Code B. PERSON TO CONTACT: Janet Britt 808-7694343 808-937-1694 Phone No: Mobile:. Email Address: Janetbritt50@gmaiI.com Are you a.yailable to"attend a ZOOM ince view on Sept. 13,2021,between 900 am to 3:00 pin! Yes N No If yes,a zoom link will be sent to your email addresswith instructions.. If no,please assign someone"from your organization to attend with knowledge ofthe proposed projects;and budget costs;and provide email address above. C. PROJECT PERIOD; January 1,2022 to December 31,2022' D. PROJECT NAME` ReiMalizingthe.Amy B.H.Greenwell Ethnobotanical Garden Hanau Hou E. PROJECT LOCATION(TMKs); Amy Gt.eenwell Ethnobotanieal Garden in Captain Cook Hl includes TMK(3)8-2-013-002(1.7 acres)(Visitor Center);(3)..8-2-0 13-0030.8 acres)(Lowland Dry Forest and Educational and Caretaker Building-Amy Geenwell's former home);(3)8-2-013-014(5.3 acres)(Upland Forest and MaintenancelNursery Complex);(3)8-2-014-043(1.13 acres)(Upper Nlauka,undeveloped); (3):8-2-015-059(0.64 acres)(Pa'ikapahu Heiau):TOTAL ACREAGE.: 13.57 ACRES F. PROJECT NAME: The Friends own and manage rimy B H Greenwell Ed obotanical Garden. 1 t G. PROJECT COST � Amount requested: S 95,380.410 [ Applicant share: $48,500.{0 t E � Otherresources: $ 23,500.00 E Total Project Cost:" 167,3M.00 . I REQUIRED DOCUMENTS: See end of document Non-profit(501(c)(3), IRS letter of determination j 3 Copy of organization bylaws and mission statement 3 3 j X LCCA Certificate of Vendor Compliance I � X Letter of Authorized Signer for Organizattion I. CERTIFICATION: The applicant certifies that the information contained in this application is true and correct to the hest of his/her knowledge. NAME t'I.FAUTHORIZED OFFICIAL: Made Metrose TITLE OF AUTHORIZED OFFICIAL: President, Friends of Amy B. H. +Greenwell Ethnobotanical Garden SIGNED: r/,�0 DATE: GY 1 NOTES: 1. Provide various maps illustrating your projects,especially for multiple parcels. 2. Provide a calendar of proposed projects(start date,completion,.etc:) 3, Refer to H.C.C,Article 10,Section 10-16(g);HRS 343;and other Mate and Local La%vs that may affcct your proposed projects. 4. Review your request for completeness. 5. Attachments are acceptable. f f Should you have any questions,please contact: Maxine Cutler at Phone (808)961- 8069 or email:Maxine,Cutler@lmwaiicount),.gov !G 2 f 2 33 3 I BUSINESS PLAN J.PROPOSAL. BUSINESS PLAN After five years of closure, the Friends of Amy B. H. Greenwell Ethnobotanical Garden (the "Friends") were thrilled to be able to open the Garden once again, albeit on a limited time frame due to the outbreak of the Covid virus right as we were getting ready to open. We have still been able to make some progress towards getting our educational, ethnobotanical, historical and cultural programs started; these are the programs that made the Garden one of the most popular visitor destinations in South Kona. The overall goal of our Business Plan and Proposal is to reinvigorate the Garden. To do that, the Garden requires undertaking major restorations, repairs, renovations, and maintenance. The Garden is a true ethnobotanical garden that contains a curated collection of native, rare, endangered, and Polynesian-introduced plants. Along with the plant collection, the Garden is well-known for its community-based activities that are held on site, such as Hawaiian cultivar education, harvest and dissemination; hula dancing demonstrations and classes, weaving, poi pounding, carving, etc. The physical, biological, and human resources associated with the Garden will allow for rural development through direct support of farmers and other rural businesses, through the training and education of youth and adults, and through direct workforce development programs conducted through partnerships. The Farmer's Market is still being held every Sunday, allowing vendors from around the island to display and sell their edibles and crafts, for musicians to entertain the public, and for various service organizations to be available to the public, such as low-cost veterinarians. As soon as the Covid pandemic recedes and allows us to meet together again, the Friends plan to re-engage the community with economic opportunities and private events. We have applied to private foundations for funding that will allow us to reinvigorate our nursery so that it will become more self-sustainable, and we can provide and/or sell plants for large events, to resorts and for landscaping. Since in- person school is once again in session, the Friends hope to engage Hawaii Island's young people in education, training, and workforce development including partnerships with organizations such as Alu Like; Hawaii Youth Conservation Corps; Pacific Internship Programs for Exploring Science; the Forest TEAM; and Juvenile Detention Facilities to train and promote higher level employment opportunities for rural youth. The Hua O Ke Ao youth gardening program provides `aina-based education to K- 3 12. The University of Hawai'i Sea Grant College Program (Hawai'i Sea Grant) has been a partner in the Hua 0 Ke Ao program for the past six years, providing science- based curriculum and educational resources to students and their families. In the past, Hawai'i Sea Grant partnered with the Amy Greenwell Ethnobotanical Garden to participate in the Hawai 'i Island School Garden Network (HISGN). The Friends also plan to engage more adults in continuing education and workforce training, primarily focused on agricultural workforce skill sets (i.e. grafting, taro farming, etc.). Finally, the garden has the plant resources that include over 250 unique Hawaiian plant species and a significant Hawaiian crop germplasm that includes some cultivars of taro, sugarcane, bananas, sweet potato, kava, and breadfruit. The Garden is a member of the Center for Plant Conservation (CPC), a network of botanical gardens which oversees a national collection of rare and endangered plants of the Unites States. These rare plants are brought into protective cultivation and storage to serve as a backstop against extinction and as a resource for research and reintroduction. The core of the Garden was the recipient of a Grant from the USDA's Forest Service Community Forest Program that assisted the Friends in purchasing the property. The Garden has been designated as the first Community Forest in the Pacific Region. In fact, this Grant was the first of this kind to be awarded to the State of Hawaii and we are very thankful for the support we have received from the USDA Forest Service (see flyer at the end of this section). After years of barely keeping our precious plants alive, we need to revitalize the Garden as shown on the Figures in the maps section. Several zones depicted on the map have a need either for restoration of the existing plants or replacement of plants lost during five years of closure and many areas may need nutrient support, pruning, moving or replanting. Tree canopy care is an immediate need throughout the Garden. Fencing around the Garden has been proposed in a previous application and is needed to prevent pig damage and for security. In order to accomplish the goals that Amy Greenwell envisioned when she gave the land to Bishop Museum, as well as to expand on her dreams of establishing a landscape where scientists, students, community members and visitor alike may learn from and enjoy, we are undertaking several urgent restorations, repairs and maintenance projects. The Friends have no staff, but the Bishop Museum, under new leadership, has entered into a partnership agreement with the Friends to provide "life support" by funding one FTE (full time equivalent) staff in the Garden. Work proposed in this application will be contracted, with oversight by this staff member as well as the Friends. As discussed in the "Project Description" section of this application and listed in 4 i I i i i I J the Budget section, our proposed preservation and conservation needs will all be accomplished by contract, with the assistance of our volunteers and single Garden staff member. These initiatives are for all five parcels of the Garden, except for the Heiau (4) below, and include: 1. Maintenance and stewardship of plants and the landscape 2. Canopy care, with major pruning and care of trees 3. Little Fire Ant delimiting survey on all five parcels 4. Historic documentary research, map, and report on Pa'ikapahu Heiau. 5. Report Writing 6. Bookkeeping 7. General Liability for the Friends and Garden (proportional) K. PROJECT DESCRIPTION: A. Location of Project: Amy B. H. Greenwell Ethnobotanical Garden, 82-6066 Mamalahoa Hwy., Captain Cook, HI 96704 B. Project TMKs: Amy Greenwell Ethnobotanical Garden in Captain Cook, HI includes the following TMKs (see attached maps, Exhibit 1-3. 1. Visitor Center (1.7 acres): TMK (3) 8-2-013-002; 2. Lowland Dryland Forest, including Educational Center and Caretaker's Building-Amy's Former Home (4.8 acres) TMK (3) 8-2-013-003; 3. Upland Forest and Nursery Complex (5.3 acres) TMK (3) 8-2-013-014; 4. Upper Mauka parcel (1.13 acres) TMK (3) 8-2-014-043; 5. Pa'ikapahu Heiau (0.64 acres) TMK 8-2-015-059. Total: 13.57 acres. C. Number of Persons Who Will Benefit: Several thousand visitors came to the Garden prior to closure in 2016. In 2020-21, we measure our impact with fewer numbers but are making a difference in virtual and socially-distanced education, conservation, food security initiatives and renewal of basic operations. For 2020, we estimate the number who benefitted from the Garden to be well over 3,000. Our Friends membership numbers c. 500 now, and dozens of volunteers work Saturday mornings at the Garden throughout the year (Covid restrictions followed). 5 We had so hoped that the summer of 2021 would be the time when the Covid lock-down would be relieved, but that has not come to pass. Once we are able to fully open to the public, we plan to again attract school children on learning expeditions; scientists and college students who come to study the plants, ecosystems and the archaeological sites; cultural practitioners who use our plants for weaving, medicine, as a food source, for carving and other cultural activities; local community members and visitors from around the world who enjoy our educational presentations on history and culture, attend musical and hula events and our classes in Master Gardening and ethnobotany. Visitors continue to enjoy the very popular Pure Kona Green Farmer's Market, hosted at the Garden every Sunday. Artisans, crafts people, farmers offering their fresh produce, musicians, and service groups such as a veterinarian set up their booths. The public will continue to use the Garden as a place to walk among the forest and plants to be spiritually and emotionally renewed. A PROJECT DESCRIPTION: The Friends of Amy B. H. Greenwell Ethnobotanical Garden (the "Friends") are honored to be able to submit our second proposal to PONC via the County of Hawaii's Department of Finance, Property Management Division. With the funding from several major donors, including funds from Hawaii County's Public Access, Open Space, and Natural Resource Conservation Commission (PONC), the Friends' dream of owning the Garden was achieved in November 2019. The long-term goal of the Friends of Amy B.H. Greenwell Ethnobotanical Garden is to revitalize the Garden and the programs that made it so successful prior to being closed in 2016. With only one staff member left to do the work that many staff did prior to closure, it was all that one person could do to manage preservation and conservation basics, keeping the native plants thriving and the weeds mowed. Thankfully, the Garden has always had a dedicated core of volunteers to water plants during drought, to weed during years of heavy rainfall, and to ensure that the Garden's mission of perpetuating Native Hawaiian cultural traditions of land use and conserving the irreplaceable plants present at the Garden never diminished. Our volunteers worked thousands of hours over the last five years, coming together regularly on weekends to do the work of staff the Garden no longer had. We owe a big Mahalo to those dedicated members who kept the Garden going during those difficult years. Our vision of the future includes providing a place for Hawaii's native plant species to grow and thrive; to ensuring a place for recreation, education, scientific research, and most importantly, making certain the Garden offers a spiritual retreat to 6 connect to nature. We especially need this connection now with the global Covid-19 pandemic isolating us from friends and family. Now we, the Friends, as owners of this land are in a position to undertake the major restorations, renovations, repairs, and land maintenance that was neglected for years. Our PONC Stewardship proposal last year dealt primarily with long-deferred maintenance of structures, with the need for fencing and for essential mapping of the plants in the Garden using computer technology as the priorities. We were able to purchase the tractor that was listed in the Grant application for last year so that need has been met. We are still working on the restoration of the Education Center we hope to place in Amy's old home. This is a work in progress. 1. Maintenance and stewardship of plants and the landscape. This year, we are once again concentrating on the needs of our world-renowned living plant collection of endangered/threatened/rare plants as well as our endemic and indigenous plants and the "canoe" plant collection. Since we have no staff working directly for the Friends (the one FTE staff is still paid by Bishop Museum), we request funding for a contract position that will be responsible for landscape maintenance of all plants on all five parcels including the heiau parcel. This contracted work is essential to crucial maintenance needs, including general field maintenance/weed/pest control and around the archaeological sites present throughout. Volunteers will assist with the maintenance of the landscape. The estimate for this contract person at $30.00 per hour for 40 hours/week. (2 weeks off) $60,000 The contract maintenance project falls within the guidelines for County of Hawaii Charter Section 10-16 (g) number 2 and 3. 2. Canopy care, with major pruning and care of trees. The entire Garden is in need of tree canopy care, including major pruning and evaluation for the safety of the public, staff, and volunteers. Proper canopy care protects people on trails in the Garden, the health of the trees, and the perpetuation of the species and ecosystems. There are at least two cases where removal or major cutback will be needed. One is an exotic tree (Bauhinia) that is slated for removal. The other is a major cutback of a huge bamboo stand that is encroaching on a neighboring property. The trees in the community forest and low land forests are in dire need of pruning, or in some cases, removing dead or diseased trees. The health of our forest is critical. We have an estimate from Canopy Care LLC, to complete the needed tree work which includes the tree removal, pruning and chipping, which will provide mulch for the Garden, water retention, plant health and preservation. The bid for Canopy Care is $28,691, but half of that amount was included in last year's proposal, so this year we are asking for $15,000 to cover the remaining canopy care work. $15,000 The canopy care project falls within the guidelines for County of Hawaii Charter Section 10-16 (g) number 2 and 3. 7 3. Little fire ant delimiting survey on all five parcels. We have identified probable little fire ants (LFA) in a few sections of the main Garden (Parcel 1, 2) and in the Pa'ikapahu Heiau (Parcel 5). A delimiting transect survey, ant identification and report on all parcels of the Garden, including the Heiau, will be performed by an expert company, such as 'Aina Care Landscape. This will assist the Garden Manager, along with contract maintenance, to fully address this dangerous pest with the recommended measures, on a regular basis. Eradication procedures recommended by the Hawaii Ant Lab, which offers free consultation, will be the follow-up, managed in-house in the Garden. The LFAs are a menace to those working and volunteering in a botanical Garden setting, to children and adults who visit and inadvertently touch an ant, and to the overall healthy ecology for plants and other animals in the Garden. The ants pose a danger to anyone prone to an allergic reaction. The very painful sting is harmful to people, animals, and the conservation of the environment. An annual survey done for Little Fire Ants will document where the infestations are and will target control for this invasive species. $3,000 The little fire ant delimiting survey falls within the guidelines for County of Hawaii Charter Section 10-16 (g) number 2 and 3. 4. Historic documentary research and report on Pa'ikapahu Heiau. We propose a study to compile past and historic documentary research (no excavation) on Pa'ikapahu Heiau, for which there is a great deal of interest. This Heiau is located in Parcel 5 (see Exhibits A and B) in nearby Kinue Terrace subdivision (not contiguous with the core Garden). The Museum publication Gardens of Lono (Allen 2001) contains references and historic discussion about the Heiau by Maurice Major and others. This Heiau, whose name means "to beat the drum", was said to be the site of a celebration after the battle of Moku'6hai in 1782, in which Kamehameha won Kona (Major in Allen 2001) and began his path to solidifying his leadership. In that sense, the Heiau and Garden may be viewed in the larger Kealakekua ahupua'a as important to the economic and political rise of Kamehameha's leadership. The Heiau is designated State Inventory Site Number 50-10-47-3735. It is a multi-level structure, constructed on a steep slope and formed with multiple rock enclosures and terraces, with several adjacent large stone-lined pit features. From the highest plateau area, the view to the south is expansive towards the southern coastline of West Hawai'i. Although the subdivision allows public access, we are not at this time promoting access, encouraging visitors, creating signage, or formally convening community stakeholder meetings. These activities will be considered in future phases. With the Garden so short-staffed and with the pandemic threat, we want to 8 i i i i start very slowly to gather the data now available for this significant site and plan for the future. Weed maintenance will be done as part of#1 above, which has been being j done by neighbors. A small LFA infestation will be addressed as part of#3 above. There are historic files and maps at the Garden office. Further historic documentary research at Bishop Museum and in Hawaiian language newspapers and state archives is needed. John Stokes (early 1900's) mentions this heiau. A more recent map was made by Doug Yen in the late 70's or early 80's and is contained in the Garden files. We would contract for a baseline document on all aspects of the heiau so that any future plans for the structure would take into account all historical aspects of the structure. Until we know more about this site, we will not be able to develop signage or encourage public visitation. We have an estimate from Bishop Museum, our proposed contractor, to research, create a new map, and report with phased recommendations for future work. $10,000. j I The heiau documentary research project falls within the guidelines for County of Hawaii Charter Section 10-16 (g) number 2. The following items are for contract report writing, general bookkeeping, and costs for liability for the Garden (a portion of the total amount). The total estimate is: 5. Final Report writing for HI County and Pt3NC: $2,500 6. Bookkeeping (8 hours per month $301hour x 12 months = $2,880 7. General Liability, a 20% portion of the total amount (c.$10,000)= $2,000 The three projects described above fall within the guidelines for County of Hawaii Charter Section 10-16 (g) number 2, 3, and 4. The Friends' Board of Directors has carefully reviewed the projects that are described above. The Budget presents the overall cost figures. L. PERMITSIAPPROVALS REQUIRED: 1. Environmental Assessments (EA's): No Environmental Assessments j Required. According to the Comprehensive Exemption List for the County of Hawai'i a Department of Environmental Management, under paragraph 343-5, the projects we are proposing are exempt as follows: a. Contract Maintenance/Stewardship person responsible for care and maintenance of the plants in the Garden. Exemption Class 5—basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. 9 b. Canopy Care LLC contract: Exemption Class 4— Minor alterations in the conditions of land, water or vegetation—number 7.- removal of unhealthy trees that endanger life or property and non-significant trees. c. Little Fire Ant survey: Exemption Class 5—basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. d. Pa'ikapahu Heiau — Research and Planning Report: Exemption Class 5— basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. e. General Office Assistance: Exemption Class 5—basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. 2. Special Management Area (SMA) Permit: NO SMA Permit needed. The Project area is not close to the ocean shoreline. The Special Management Area permit was established in 1975 with the enactment of Act 176, known as the Shoreline Protection Act. The legislature in enacting Part 11 of HRS Chapter 205A found that: special controls on developments within an area along the shoreline are necessary to avoid permanent losses of valuable resources and the foreclosure of management options, and to ensure that adequate access, by dedication or other means, to public owned or used beaches, recreation areas, and natural reserves is provided. The legislature further found and declared that it is state policy to preserve, protect, and where possible, to restore the natural resources of the coastal zone of Hawaii. Pursuant to HRS § 205A-5, all state and county agencies shall enforce the CZM objectives and policies defined in HRS § 205A-2. M. MANAGEMENT/PRESERVATION PLANS REVIEWED: Several Management/Preservation or other Documentation Plans and Reports were reviewed in compiling information for this application. The documents reviewed included the following: 10 i I i 1. Baseline Documentation Report on Amy Greenwell Ethnobotanical Garden for Two Parcels, South Kona District, Ha_.vaii County, Hawaii, 1.776 acres. August 25, 2019, written by Janet Britt. 2. Baseline Documentation Report on Amt;-Greenwell Ethnobotanical Garden for Three Parcels, South Kona District, i _.Iwaii County, Hawaii, 11.82 acres. August 30, 2019, written by Janet Britt. 3. Final Community Forest Management Plan for Amy B H Greenwell Ethnobotanical Garden Community Forest, Captain Cook, Hawaii, April 2020 written by Board Members of AGG. 4. Business Plan, written by Peter Van Dyke and Brian Kiyabu for the Bishop Museum in 2015 For the Amy B H Greenwell Ethnobotanical Garden. 5. Gardens of Lona, 2001. Melinda S. Allen. Archaeological Investigations at the Amy B H Greenwell Ethnobotanical Garden, Kealakekua, Hawaii. 6. Business Plan for the Amy B H. Greenwell Ethnobotanical Garden, updated June 2018. Written by the Friends of Amy B H Greenwell Ethnobotanical Garden Board of Directors. 7. Archaeological Inventory Survey for TMK (3) 8-2-014:042, Kealakekua Ahupua'a, South Kona District, Written by Alan Haun and Dave Henry, March 2014 (This parcel is the Upper Mauka parcel of 1.13 acres). 8. Environmental Hazards Report completed by EDR, Inc for the Amy B H Greenwell Ethnobotanical Garden, Inquiry Number 5635069.2s, April 29, 2019. EDR, Inc. 6 Armstrong Road, 4th Floor, Shelton, CT 06484, 800-352- 0050. 9. Amy Greenwell Ethnobotanical Garden. Archaeological Management Plan. Melinda S. Allen and Maurice Major. July 1996. Bishop Museum. Remainder of Page Left Blank Intentionally 11 N. Budget Details: Hanau Hou(to bring alive)-Revitalizing the Amy B. H.Greenwell Ethnobotanical Garden' LILY. Charter,,% :Amount Applicant Resource; 1C1-16(g} Pa cEi PROJECT Ilescr ptiort Requested char s" TOTAL 1. Maintenance and stewardship of 2;,3 AI plants and the landscape Contract maintenance,,40 rs w $30/hr .x,50 wks/year. Preserve and conserve ethnobotanical/cultural resources;address pests and disease. $ 60,000 $ 60,000 213,4 All 2. Canopy care by contractor Protection of species and ecosystems fora healthy forest;public trail safety, $ 15000 $: 15,000 2,_3 All 3. Little fire ant delimiting survey Annual contracted survey: identify,map,and plan control.Routine control bystaff/volunteers.. $ 3,000 $ 3,000 4. Historic documentary research and Z. 5 only report on Pa'ikapahu Heiau Contracted resea rch for report with recommendations on a phased plan for further work,cultural interpretation, and preservation. $ 10;000 $ 10,000 2,3,4 All S. Final Report writing by contract Report preparation,including photographs;present outcomes for county and public communication use. $ 2,500 $, 2,500 2,,3,4 All 6. Bookkeeping(contract) 8 hrs/mo @$3G/hrx 12 months $ 2,880 $ 2,880 2,3 All 7. General.Liability Insurance $ 2,000 $ 8;000 $ 10,000' 8. Friends Volunteers(botanical. 23,4 All knowledge)30 hrs/wk x 50 Wks.* $ 40,500, $ 40,500 9, Garden Manager,Bishop Museum, 2,3,4 AII.: 10 hrs/wk x 52 wks;in kind.**' $ 23,500 $ 23,500. TOTAL $ 95,380 $ 48,500 $' 23,500 $ 167,380 Friends'Volunteers,using Hawai'i standard value rate for basic labor-c.$27/hr Museum,Garden Mgr,,Professional FTE`rate including salary@$30/hr+benefits,$47/hr. Parcels: 1 TM K 8-2-013:002 Visitor Center Parcel 2 TM 8=2-013:003 Amy's Original House+Lowland Garden and Forest 3 TM 8-2-013:014 Upland Garden and Forest 4 TM 8=2-014.043 Upper Mauka(separate parcel) 5 TMK5-2-015:059 Pa'ikapahu Heiau(separate parcel) Hawaii County is an Equal Opportunity Employer and Provider. 12 i i fI Z L lY •M ^Y i LJ W W X0 Ln L Cn c ti N m CL °2S f6 O O (0 C3 Q -' a w 7 to oS c6 to 411)- -0 OCG CEJCJ E CO > o+ u W ~ii C N U C41 r- b4 CU O C OC N S ci M Ln u a N b0 a7 L2 m Q v � +c 41j m L •� L L a m N c N ai a) 4'' � � � m o f '� G c i cu C 4- -0 QJC O LQj L �= u u +(+ a �` CO of C. C U O L u = cyi' O =3 � C C > c N C M aj L , 4-- Loc a o a3 +� O o to "a '� i U O a7 at C 4; 'a .0 L �G CCL C- u CL C al tp t6 tB ? C i' L o OL C V O. -0 C O O u w V _� N O O C�C L L L C 3 } fO L Y O N III i-' 'N O V \ N M L C Q7 C C a? �.yO� f0 Z3 C C V O .1 C C t4- = CL o N W C' N m m U 0L a a N CL cri Q n n d' O v aj =3 n. LA a v cG L J i 4�Ej ..: .. Oa Q q Q Ln d Q L m to 0. m i _ m rn m(Y) tri u 11,01 Z = `�` 1 N N N N N 8 hrs/mo @ $30/hr x 12 months 2, 3 All 7. General Liability Insurance 8. Friends Volunteers (botanical knowledge) 2, 3, 4 All 30 hrs/wk x 50 wks. 9. Garden Manager, Bishop Museum, 10 2, 3, 4 All hrs/wk x 52 wks; in kind.** * Friends'Volunteers ** Museum, Garden Manager Parcels: 1 TMK 8-2-013:002 Visitor Center Parcel 2 TMK 8-2-013:003 Amy's Original House+Garden and Forest 3 TMK 8-2-013:014 Upland Garden and Forest 4 TMK 8-2-014:043 Upper Mauka (separate parcel) 5 TMK 8-2-015:059 Pa'ikapahu Heiau (separate parcel) Hawai'i County is an Equal Opportunity Employer and Provider. 14 O. APPLICANT INFORMATION: 1. Brief history of the applicant organization. Include the date of incorporation as a non- profit organization. History of the Friends of Amy B.H. Greenwell Ethnobotanical Garden The Amy B.H. Greenwell Ethnobotanical Garden (the Garden) is located in the heart of Captain Cook, Hawai'i, overlooking Kealakekua Bay. This beloved community resource was established through a land gift to the Bishop Museum in 1974 by Amy Beatrice Holdsworth Greenwell, a botanist, archaeologist, and Hawaiian cultural enthusiast. The Garden was subsequently enlarged through additional gifts over the last four decades, totaling today 13.6 acres in five parcels. Amy developed an interest in native plants from her father, Arthur Greenwell, on the family ranch in Kona. After WW II, Amy worked at the New York Botanical Garden, where she and Otto Degener collaborated on a volume of the classic Flora Hawaiiensis. By 1948 Amy was back in Hawai'i and in 1951 she built her home on the land which, through her eventual donation, became the Amy B. H. Greenwell Ethnobotanical Garden. Amy died from cancer in 1974 and she bequeathed the property to the B.P. Bishop Museum, which fully developed it to become the Garden that she had begun to envision, as documented in her property deeds. The Garden houses an archaeological preserve of the Kona Field system (State Inventory number 50-10-37-6601). These remnants of the massive ancient field systems on the Big Island were re-discovered by modern anthropologists using aerial photographs, beginning with Stell Newman and Lloyd Soehren in the 1960's. Among the many unique attributes of the Garden are the kuaiwi or stonework low walls delineating the Kona Field System, a fifty-square mile network of farms and agroforestry gardens which dominated the landscape from the 1600's to the time of Western contact. Over the last few decades, several books and many scientific articles have focused on the botanical and historical aspects of the Garden. One of the Garden parcels also contains the significant Pa`ikapahu Heiau (State Inventory 50-10-47-3735). This parcel is located in a subdivision about 0.1 mile west of the gardens and was donated by Kealakekua Ranch in 1985. In years to come, we will be working to study, stabilize, and interpret this significant historic site in consultation with Hawaiian practitioners. Today the Garden contains a collection of approximately 250 endemic and indigenous plant species, many of which are critically endangered and may even be extinct in the wild. Additionally, the Garden has over 150 Hawaiian cultivars in traditional agroforestry zones. The Polynesians brought with them about 25 types of 15 new plants to the islands, the 'canoe plants', which not only served as food, but also as medicines, building materials, oil, dyes and fibers. Additionally, there are numerous varieties of'Ohi'a. With the fear about Rapid 'Ohi'a Death (ROD), the Garden may well help provide answers to the concerns through scientific approaches to 'Ohi'a die off. Until November 2019, the Garden was owned and run by the Bishop Museum, the premier Museum dedicated to the natural and cultural history of Hawai'i and the Pacific Region. In January 2016, Bishop Museum closed the Garden and announced plans to sell and seek a new steward for the Garden. The Garden is beloved by everyone who has visited it. Prior to closing, the Garden was visited by thousands of residents and travelers to Hawai'i Island who enjoyed exploring the trails leading through the various ecological systems that are represented in the Garden. The Garden is listed in almost every tourism book about Hawai'i Island and was part of the visitor experience for cruise ships, tourists, Hawai'i Island school children and families as well as scientists and students working on Hawaiian ethnobotany and archaeology. In response to this devastating news, the community joined together to found the Friends of Amy B.H. Greenwell Ethnobotanical Garden (Friends) which was officially incorporated in May 2016 as a 501 (c)(3) non-profit organization. The mission of the Friends has evolved to include not only supporting Hawaiian cultural traditions of land use and plants and conserving the plant resources of traditional Hawaiian cultural activities, but also to ensure the continuance of this national treasure as an ethnobotanical garden. The Friends members immediately began writing grants, sponsoring fund-raising programs, and reaching out to our community to help save the Garden. With major funding coming from the Atherton Family Foundation, Hawai'i State Legacy Land Program, the USDA Community Forest Program, and the Cooke Foundation Ltd, we raised the money required to purchase the Garden from Bishop Museum. The Friends closed on the purchase on November 21, 2019. The County of HawaiTs Public Access, Open Space and Natural Resource Commission (PONC) has placed two Conservation Easements on the property— one on the core parcels that comprise the Community Forest area, and the other on the Upper Mauka parcel and Heiau Parcel, ensuring the protection of the Garden in perpetuity. Since the Garden was opened to the public in 1988, many of the successful programs are being revived and offered to visitors on a limited basis, due to the need for precautions due to the Covid virus. Some of those popular programs include regularly scheduled tours guided by volunteers who are familiar with the plants and the cultural attributes of the Garden; self-guided and audio tours with educational signs; on-going work to revitalize the nursery so that we can offer for sale the rare and endemic plants that are sought by resorts, landscapers, and residents who wish to assist with the 16 establishment of native plants; and revitalization of the Farmer's Market (which is very popular and continues to use the Garden on Sundays). The Garden is currently unavailable for special events and celebrations due to concerns about the Covid virus and the current Delta outbreak in the area. The all-volunteer"Friends" membership now totals over 500 members with a volunteer board of directors consisting of 15 members. We maintain a website: https://www.amygreenwell.garden/, which provides information on up-coming events and programs. Our major goals are listed below: 1. Foster understanding, enjoyment, community benefit, and conservation of the natural and cultural resources of the Garden. 2. Raise funds, facilitate volunteers, and secure other resources to help support the Garden, including all aspects of conservation and historic preservation, education and research; conservation of Hawaiian native, endangered, and culturally significant plants; and protection of significant archaeological sites. 3. Institute a dynamic volunteer program for gardeners, coordinated by one Friends employee in the future. 4. Fundraise to support the Garden maintenance, staff, and programs. 5. Provide guided tours several days a week; and provide a venue for hula, craft making, cooking, musical events, etc. Currently, due to the Covid-19 pandemic and to the challenges of reviving the Garden after five years of closure and neglect, the Garden is open on a limited basis and by appointment. The public days are Thursday - Sunday, which coincides with the Pure Kona Green Farmer's Market at the Garden. New programs such as the `Ulu Roots and Shoots Project in collaboration with Liliuokalani Trust, are well underway. The board and volunteers are busy making plans for the time when the Garden can again be open every day. After being closed for five years, the Friends sponsored the Grand Reopening of the Garden in conjunction with the Grow Hawaiian Festival event. Well over 1,000 people attended festivities on February 29, 2020. Below are some photographs of visitors enjoying their Garden again! 17 2. Main source of financial support: (projected for 2021) Total Amounts Percent A. Government 1.Hawaii State Kaulunani Small Grants Program $ 7,810 3.3 % B. Private Foundation Grants 2. Cooke Foundation 35,000 3. Mosaic Momentum 5,637 4. Laurence H. Darcy Hawaiian Foundation 80,000 5. The Healy Foundation 20,000 6. Ceres Trust 60,000 Subtotal $200,637 85.3 % C. Private and Individual Contributions/Donations 7. Eugene and Meredith Clapp 5,000 8. Board of Directors Donations 5,000 9. Admission (free), Gate Donations* 3,000 10. Other private contributions* 2,400 Subtotal 15,400 6.5 % D. Membership Dues * 11. Approx. 500 members - Individual $5; 3,000 1.3 % Family, $25 E. Other Mission-related Income* 12. Plant/book sales, permitted use fees, and 3,000 local business contributions. 13. Annual Grow Hawaiian Festival, Founders' birthday, Arbor Day, others. 5,500 8,500 3.6 % TOTAL $ 235,347 100.0 % Estimated, projecting totals for Jan. — Dec.2021. Partnership with Bernice Pauahi Bishop Museum The Museum supports the equivalent of one FTE for Garden maintenance. Friends recruit volunteers; fundraise for education, maintenance and Garden and facilities development, operational. 18 i 3. Please list at least three (3) prior projects successfully completed: (Include location and sponsoring agent) a. Hawaii State Kaulunani Small Grants Program: Breadfruit(`Ulu) for the Future— Propagate at Garden, 250 saplings for free distribution in partnership with Lili'uokalani Trust. Pandemic response; education and food security to families; create online educational vignettes, distance learning, environmental and cultural education; possible `ulu day event, depending on the public health guidelines. Extensive volunteer time matching. Also, funded by the Eugene Clapp family. b. Laurence H. Darcy Hawaiian Foundation Hanau Hou, to bring alive— Revitalizing the Amy Greenwell Garden Awarded for Reviving the Nursery to Full Function, a one-year grant. Supporting the nursery as essential to propagation and conservation of the collection, as well as outreach. Funding for infrastructure (re-roof and other) and a skilled horticulturist through Bishop Museum who can supervise our large number of volunteers. Renew contracts to federal and state agencies for propagation of protected species; promote education on cultivars of community interest; increase income to the Garden; and protect endangered and threatened species. c. The Garden is being revived for youth education, with community sponsors and participation In February 2020, we celebrated a Grand Re-opening with the Grow Hawaiian Festival, attended by hundreds of youth and adults. Hands-on education for children and youth occurred in all funding priority areas, with cultural practitioners, scientists and others. Youth also volunteer. This summer many families participated in kalo harvest, huli creation and community horticultural education. See our website for online videos and our newsletters on the above projects. https://www.amygreenwell.garden 19 4. Please initial below that the applicant understands the following documents shall be required if awarded stewardship grant funds: mm Certificate of insurance shall be required with County of Hawaii named as additional insured. Provide proof. mm Organization shall provide the semi- and annual report(s) which shall include accomplishments, financial statement explaining expenditures, projects in progress, community involvement, and status of overall projects. mm Organization shall immediately contact the Department of Finance, Property Management Division upon dissolution of the organization or changes in the organization that may affect the Stewardship Grant mm Organization may be required to provide other documents as requested with the County of Hawaii Department of Finance. 20 i t k I } { 4 i i! 11 � S � t•�za C3 � /y�ry�� W �q � N o _ _ o t � 0 LL r : J w m a P 67 a a O � C r CS p� fill y a 00M CL CL aj o a ii N E E w Q _ E c o (D E G c c. N C S. - - N 00 `a+ 2 G a � I O - Cl ;CD G 0. O N C -� 'S9 SJ i l Amy Greenwell Ethnobotanical Garden Community Forest LEGEND Features iForest Zoi s Major Trees aW Shrubs j-mom (wet r= r e Parc*#2-t. P-Cwt 3-UpLww FwwA ... 8uaisT s. ) µv L-ve esfed-,sp) V'esitur �i�evEnsir�}€sxL�ar Vtissrna 91 KL4wi € (DY F--tz—) ..� p ,,... $ As Shrubs �1. Maintenance 8.' ntrxzety' mpl- kx Parce►1= Amp GmenvM s Banner home, ., 6 !25 2w 5=W Garden infrastructure includes a Visitor's center,paved parking lot, a nursery/ maintenance shop/complex;Office/greenhouse buildings,Amy Greenwell's former home(being renovated for multi-purpose educati.on/caretaker), Interpretive signage, and many trails. Two nearby undeveloped off-site parcels; including Pa'ikapahu Heiau. Figure 3. 23 h Figure 4. Regular Hikes were led by Peter Van Dyke, Garden Manager r , p Figure 5. Artisans from around the Island brought their home-made items for display or sale 24 f ) t 9 y: ys Figure 6.Traditional Hawaiian Foods were available throughout the day t a f 4 uF 5 fix £ S }} 5 y`3 n 4 Figure 7. Several Community Organizations had booths at the Festival 25 i 1, •f=�, w n z y, Figure 8. Many environmental organizations were able to share their information r ra Figure 9.Visitors enjoying perusing the many home made items available for purchase 26 i i i i i 4 FIFE �f Figure 10. Maile Melrose, President; Peter Van Dyke, Garden Manager, and Melanie Ide, Director of Bishop Museum enjoying the Festival Remainder of Page Left Blank Intentionally 27 h k�. -r , } COMMUNITY FORE aF IK This-purchase rep esents a remarkable 3 uP effort.When the garden olosed,Baur Frierids,organizotion sprang into_exist eno cletarrsslne4 to open the 6Jd6Wsl gots once mare, MAIZE MELROSE,FREStDFHT.OF FR:1EkDS.OF AfAY B' H.C.tt£ENN1ElC E7HTii?BOTAi93C.41 G6.RI}EN The Amy B, H.Greeowell {A, EG) will be re-opening -ascommunky forest purchased with grants from county, state private foundations, and federal,programs including- Stag'of Hawaii's Legacy Land 0omervatian Prtagram USDA Forest Service Community Forest Program. Hawaii tounry Public Access, Open' ISpace and Natural Resources Preservation Commission.The Friends.of Amy B.H.;Greenyrell FthnobrrtanicI Carden,a noa-profit organization,has purchased the property and plans t+,manage it for t5p bi nefit of the.community, t The AGED Community. l`brest is a living treasure located in the historic town of Captain C a.k.Hawai'i island. The AGFG was operated for 4C} years by Bishop Museum and wastelosed in 20,16.When it re=opens in 2020,this 11.8;' acre Community forest will highlight over 250 native and Polynesian-introduced tree and plant species/varieties; TNSsite has been;a staple in the=:weal community for decades as a cultura£landmark full of rich histrary,cultural,anct botanical wonders;Now,with its expFded function-as a community forest,it will.serve as a hub For sharing cultural knowledge of Hawaii's ratiue planm trees and ethnobotany,The corhmonity will he invited-to provide input on the draft management plan through the AGFG website and a community open house. 3 , s r Y Y R III - rt" Cel ori 'tltt i or breadfruit tree,a stuple bod urd example;of qgfestry,Ruhr.weep of rree rune y/,arra property tout 1 n l� 28 i i i f w x � 1 a=c f S 1, left:5utueyirig Native Trees*MAGRGi Monager Peter Von Dyke,Right (arra Field System-agricultural archeological site Forestry and` nservatlorz "rhe AGED Community Forest mirrors a" tractional -Hawaiian t ahupua'a with heavily forested upianci zone,;agricultural zone. ; opop"dry forest, and coastal zone. Native species such as '6hfa gw ME amf ren, lehua,koa,mAtnaki,(Dula,and rnaife create an opportUnity"for people - t' i5 t to experience art authentic Hawaiian landscape, vetslotr y r I Agroforestry ids tnu ,fie AG€G fe4tures,a world-class collection cif kalo,banana varieties,ka,'; wauke, Ulu,and heirloom Hawaiian cultivars"used for food and.fiber.' Rrrtess+ requrted Archeological sites include Ahe lie rmants of the traditional ton"easetetts� �' agriculture,featuras known as the,'Kona Field System"deseT-ibed by the National Register of Historic Places as 'the most monumental �tlt �f�ss�ors esfr�l tna work of the ancient;.Hawaiians This system "fueled sustainable � � ed ith ft resource management and created a flourishing agricultural , T �xgde o ecnamy even in the face of frequent droughts and tack of access � fe %tabtita ti � and pPR;n f to freshwater; r ,} Community&fits The Community Forest will: restore pubbe access Iand facilitate opportunities for cultural events, education, and recreation_ s, z Educational opportunitles with school gardening programs will , faster `aina 'o- land based teaming fo"r IL42 students. These t opportunities wik expand to college and post`graduate studies for 'archeological and botanical research,In addition, the AGEGs nurser} b"program will be revived for plant 'restoration and rehabilitation of I native species with opportunities for community sales and plant " Propagation workshy_s,: Above rto o Tarp fat r Community members,,, aparteate in vonteer workdays at t. Widen every Saturday from;4 am to croon. For updated information on events,garden m-openingmanagement plaits,and p9mmunity opportunities please visit ww,arn eenwe `arden a git rtm ni o i to tiecc rdx ce w th gaJ g tl s h�!k icnX W FO f7 t 4 Ftecl Prc�zt dyer F mmuhity Fore K £ece c}I x �f�E+taaa �al�y �tt�3t� mance" 7203 3d MwF%WIS Ate E�.txAEg20 C1Pt3R1l lhF!, "� � ¢C arrtl Trt�''_1f51?A fdttettksy Figure 11. Informational Brochure on Community Forest(2 Pages) 29 rod i�duc�itiona Protect the Garden in Perpetutt ecrecrfiia>nafpportunitles -Leverage resources to-�levelap orars,.w'orf,hgps&events for strategicpartnerships chool children 4 adults -Restore,&perpetuate Iivirtghe learning tool s',, collection; ancient sites create bu teMY tiiama�tr'no IVTar Garden&tiOus EKoma Care r t "land Welcome the Public Fropapte&promote -Expand Garden access,hours_. Hawaija nculttuars.A.plants' -Upkeep of landscaping& -Update&/,m gnitor plan trails &archeological .; Docent recruitnfient tra ining, rovr'de.Resenrch Opportunities Engage Universities&Museums for Deiielop OperatipndI Capabilities a scient ficstudies Upgrade nurser~yeapabiliti''s,, ;; -tviaintafnarcheological " asti?r plan`ftir future venues reserve Nl -Malritain exlsting,buildings H i restaff to,bui id, capacitygthen Friends * �„ ' ',Board�overnarrce Sustain a trategialan developed Community Nub Committees 66Wformed,with ° - ost Pure Kona Green Market& "spegiflc responslkzilities other events �r -Maintain&developlacallnput& corinlunity.partnerships f � � ureF,rr�a�i�rrilResrce� � ��� ntent�ehip categctrr� .ff � ,la�ats��3 as arevenues�� � Goals Summary undrlsrig&creteerord�t 3 -Hanau Hou-To bring to emplace11 centyercia �rr�ces&culture, -Aloha Kakou- Wel ca acs n x nat i�al sett► a i reation, well-being&multicN, -Na't5pio-�' ildr � tad�n botan ey be Xt enerat' Yaina -C and aex ii a CommUhWftrest conservati Howaiian plant to envirdt` rFuctition,fooa. W- ity,climo c r s&sustain -Loulim ds world off; ` /e inspire v4lunt erism&end atikor to trategir par sustain th ral resources&culturgl heritage the f ut ...x.;,.. www..amygreen ll.garden" V8. -March 23,24,21 30 Hanau Hou — Revitalizing the Garden The Garden is a gathering place centered on Hawaiian ethnobotany and cultural practices that celebrate and contribute to the vitality of our island communities. The Garden is protectedin perpetuity:. Aloha kdkou-Welcome to all. The Garden invites everyone to vibrant experiences in an authentic setting, promoting education,recreation,and multicultural values for all fi Na"`opio-Youth for the future. =s Children and youth are inspired by the Garden's stunning legacy,the x `l beauty of nature and the excitement of learning,as they become the next generation to steward the.environment. anMalama'aina—Caring for the land. As owner of the Garden and Community'Forest,the Friends support conservation of Hawaiian plants and cultivars,and contribute to environmental education,food security,climate concerns,ecosystem restoration and sustainability: f oulima-Many hands working together. The Friends inspire volunteerism and engage with strategic partners to sustain the Garden and Hawaii's cultural heritage for the future Kukui,,the State tree of Hawai'i(candlenut Aleuretes moluccanus),our logo features its leaves.Kukui are prominent in the Garden,with abundant ancient and modern uses, Read more in the Amy Greenwell Garden Ethnobotanical Guide to Native Hawaiian Plants; .being reprinted this year by Bishop Museum Press. Photos by(top to bottom)—Maile Melrose(1,2),Akinori lmai(3), www.amvereenwell.aarden DLNR(4),R.Kealohapau'ole Manaku(5),Noa Kekuewa Lincoln(6). V.1,Spring,2021 Figure 12. Strategic Plan Goals Graphic (2 pages) 31 Amy Greenwell Garden Ethnobofianical Guide to Native Hawaiian Plants& Polynesian-Introduced Plants x'*Now belittg,tcp�ii ted by BT,Bishop N-Tuseum,in,Qollaboration-vvitla the Friends. to be aF ai3a��]c in���t4nll�cr,2021.' WE NoaRekuewa Lincoln 978-1-58178-692-5 Date of Publicafloii.2009 Size:6x 9:;Pages;I" Comments: Native Hawaiian plants make up a unique tlora.because of the extreme isolation'of the Hawaiian Islands.When the:Polynesian settlers arrived,they encountered many plants that they did not know before.Over the;course of generations,the Hawaiian people learned how to use the native flora to meet their needs.Along with the crops that the settlers introduced from the South Pacific,native plants became thetasis for Hawaiian society and:economy. In addition t9 describing the plants and their habitats,this guide relates the significance that native and Polynesian-introduced plants"bad to traditional Hawaiian culture,and tells haw these plants"are still used today: Figure 13, Laver of Noa Kekuewa Lincoln's "Native Hawaiian Tants" wide Now Being Reprinted 32 Foots and Shoots—`Ulu for the Feature The Friends'new Vu(breadfruit)project responds to the challenge of the pandemicand'relies on Hawaiian tradition to promote food security,families across our island,beauty,and a greener Hawaii. U'lu shoots are now rising in the Garden as a result of tree-trimming and the Kona rainy season, These shoots are from trees descended from the original'ulu brought to Hawai'i on canoes centuries ago,Beginning in mid-August,several hundredwill be air-layered and potted for distribution.All project activities are in partnership with technical expertise from Lili'uokalani Trust,Kipuka Kona&Nilo;staff assistance from from , Peter Van Dyke,Garden Manager and others from B.P. Bishop Museum;and the essential contributions of Friends volunteers. We will look to supporting groups Hawai'i'Ulu Cooperative and Ho oulu ka'Ulu for networking and information assistance. The majority of saplings will be distributed by the Trust to families on Big Island. Potted `vfu will also be available at the Garden and also for a special`ulu event at the 's � a Museum in Honolulu to Spring 2021. Our initiative will also include an air-layering workshop,web-based education and promotion,and the donation.of'ulu to the Hawai'i Food Basket. Relying on research of traditional use and presentation 'Ulu shoots galore rise in the Garden.. of`ulu as well as modern artistic creation,several Photo by Made Melrose video vignettes will,be produced for the Friends'website. This project is funded in part through our successful t7e ,;,. ....... proposal to the Kaulunani Urban and Community Forestry �g. Program of the.DLNR Division of Forestry and Wildlife;and State and Private Forestry,branch of the USDA Forest tt Service,Region S. This,Kaulunanl funding,totaling$7,810, f r was made possible by an equal value of cash and in-kind matches. We are deeply grateful for a generous gift from e an Eugene and Meredith Clapp,along with the essential in-kindtiw� matches of the partner organizations highlighted above. r We look.forward to sharing updates and photos of the people:and progress of the`ulu"project.Our Board is excited that our mission to propagate Hawaiian plants can continue ' during this pandemic. Itis wonderful what can beyi ° accomplished with funding,nonprofit collaboration,and steady rainfall! Nate: Cook at the Kautunani Stec.gd=E_as;under EdueationfOutreach.for highlights of past work in the Garden funded 6y;herr.. `Ulu bears abundantfruit, Photo byNoa Kekuewa Lincoln Figure 14. `Ulu for the Future Project at the Garden 33 Our Friends'website https://www.zmygreenwell.garden/ Note:website click on Google search sidebar is in error. Pleasego to the above website! Current Newsletters for 2021 are posted on our website: htIIDs://maIIchL_MRjq3 W300d87d2,1april-new-Jetier (April 2021 and past ones) ti Akp A healthy star in our,Garden the endangered official state flower,Ma'o hau hele,the yellow: hibiscus(Hibiscus brackenridgei) Figure 15. Website for Garden 34 i i l2 TERWAL-R1P;EA3ifi£v-SERVICE -._.. :..DrPAR.TMExT of THE. TREASURYF. P. 'O. :BOX 2508 CINCINNATI, 6.5' .45201. Date; �; J Employer Identification Number: 81-2793124 DISI 260535S8D4247E .. FRIENDSOFA*17-1 8 3 GR.EZNWELL Contact Person. ETHNOSOTANICAL GARDEN .. .CUSTOMER SERVICE ID# 31954 82-6066 MAb99 AHCA.RWY STE III Contact. Telephone Numbei:. C.fiPTAIN COOK, .PIS 96704-0000 (877), 829-5500.- Accountlztg Period.Ending: .December:31 Public Charity Statics: Form 994/390-EZ/990-N Required: ., Yes _ ..... EffectiveDateOf Exemption: May 2'4, 2015 Contribution Deductibility: yes Addendum Applies- NO Dear Applicant: '>te're pleased totell you we determi.ged'..you're,exempt from federal income tax c--der Internal. Revenue Code {IRC) Section 501Cc)(3), Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests,. devises., transfers. or gifts 'under Section. 2055, 2106,. or 2522. This letter could help resolve questions onyour exempt status_ Please keep it for your records, .organizations exempt under ..-R.0 Section 50-fc)(3) are.further classified.as either public, charities or private foundations. we determined you're a public charity tinder the::TR.0 Section listed at the top of this letter. if we indicated at the top of this letter that you*rerequired to file Form 390/990-EZ/990-N,. our records show youre required to: file an:annual -information return (Form 990 or Farm 990-Et) or electronic notice (Form 99:0-N'., the e-Postcard)_ :If you don't file-a required'. return or notice for three consecutive years, your exempt status will be automatically revolted... If we indicated at the top Of this letter that an addendum applies,_ the enclosed addendum is an integral part of this letter- For important information about your resp=sihilities as a tax-exempt organization, go to www:..irs.gcv/Charities. Enter "4221-PC" in the:'search tzar to View.Publication 4221-PC. Compliance Suids,-tor 501(c)t3) public Charityes, which deseribesyour recordkeeping, reporting, and disclosure requirements. Letter 5436 35 -2- pRZENDs OF.AMY B H-GREENWELL: Sincerely, Jeffrey I. Cooper Director, Exempt Organizations Rings and Agreemei.rs s Figure 16.. IRS Determination Fetter for Friends of Amy B H Greenwell Ethnobotanical Garden (2 pages) 36 Bylaws of Friends of Amy B. H. Greenwell Ethn obotanical Garden ARTICLE I Construction Section 1.1 Incorporation.The name of the Association shall be Friends of Amy B. H.Greenwell Ethnobotanical Garden, hereinafter referred to as the "ASSOCIATION"or the"Corporation",as incorporated in the Mate of Hawaii on the 25th day of May,2096. Section 1.2 Non-profit.The ASSOCIATION shall be autonomous and shall possess all the powers permitted to nonprofit organizations under the laws of the state of Hawaii. Section 1.3 Nomenclature. The masculine pronoun,as used hereinafter,shall mean the masculine or feminine or any person,wherever applicable. ARTICLE 11 Members Section 2.1 Admission of Members. Any person interested in the purposes and objectives of the ASSOCIATION may become a member upon payment of annual dues in the amount established from time to time by the Board of Directors. Each member in good standing(current on dues)shall be entitled to one vote on each matter submitted to a vote of the members.Membership shall begin on the date the initial dues were received and shall continue for a 12- month period thereafter. Dues are payable for succeeding years on the last day of the same month the original dues were paid.Any member whose dues remain unpaid for 90 days shalt be deemed to have resigned upon the original due date thereof.Any member may resign by filing a written resignation with the Secretary. The Board of Directors,by affirmative vote of a majority of all members or the Board, may suspend or expel a member for cause.The Board of Directors may from time to time prescribe the qualifications and requirements for membership and shall have the power to create classes of membership conferring such rights and privileges and imposing such obligations as may from time to time be determined by the Board of Directors. 37 ARTICLE 111 Meetings of Members Section 3.1 Annual Members'Meeting,The annual meeting of members shall be held once each year,within 45 days of the startfend of the fiscal year(December 31)or at such a time and place as the Board of Directors determines for the purpose of electing directors and transacting such other business as may come before the meeting. Section 3.2 Special Meetings of Members.Special meetings of the members for any purpose or purposes may be held at any time upon the call of the President, upon the call of any three(3)directors,or upon the written request of one-fourth (114)of the members entitled to vote.: Section 3.3 Notice of Members'Meetings.Notice of all member meetings,.,annual or special,stating the place,day,and:hour of the meeting and whether it is annual or special,and in case of a special meeting stating the purpose or purposes thereof,shall be given not less than ten(1 Q)nor more than forty-five (45)days in advance of the meeting,in person or by mail,phone,email or FAX. Section 3.4 Voting.Ten percent(10%)of the members entitled to vote on a matter shall constitute a quorum.When a quorum is present at any meeting,the vote of a majority of the members present shall,except where a larger vote may be required by law or these by-laws,decide any question brought before the meeting.The vote of each member must be cast in person or by proxy. Members may give their proxy,in writing or another verifiable form(email or FAX),to the then current President of the Association or to any member of the Association at least one day before the announced date of,the meeting.Proxies may be specifically"for"or"against"a nominated individual or item of business or they may general and allow the President or member to vote the proxy at his discretion, ARTICLE IV Board of Directors Section 4.1 Powers.The corporate powers of the ASSOCIATION shall be vested in its Board of Directors to the fullest extent permitted by the laws of the State of Hawaii. As used herein,"Board"means Board of Directors.The Board shall have general charge of the affairs funds,and property of the Association,and shall have full power,and it shall be thein duty,to enforce the Bylaws. 7 ..____._- . __ ......_......... ................ 38 a 3 1; Section 4.2 Composition,Number and Qualifications of Directors.There shall be a minimum of five(5)and a maximum of sixteen(16)Directors,who shall be elected at the Annual Members`Meeting of the ASSOCIATION by a vote of the members. Candidates for the Board must be members of the ASSOCIATION, No Board member may be an employee of Amy B.H.Greenwell Ethnobotanical Garden.The Officers of President,Vice-President(s),Secretary, and Treasurer shall be elected from among the Board of Directors by the Directors themselves. Section 4.3 Committees.The Directors may from time to time establish standing or ad/hoc committees as they shall determine to be necessary or appropriate for the conduct of the ASSOCIATION's business. Section 4.4 Elections.The initial Board of Directors as established in the Articles of Incorporation shall;at the Organizational Meeting of the Association,elect Directors for the staggered terms(plus any interim period between the Organizational Meeting and the first annual meeting)specified below.Thereafter, the Directors shall be elected by the members at the annual meeting of the members of the ASSOCIATION,as needed when staggered terms expire. Section 4.5 Terms of Office.Except for Directors elected by the initial Board, Directors'terms begin with the annual members`meeting.Directors shall be elected for a term of three(3)years,except for the initial Board,of which at least 5 shall serve for 1 year,at least 5 shall serve for 2 years,and the remainder shall serve for 3 years.All directors shall hold office until their respective successors are elected.Directors may be removed from office by a vote of at least two-thirds (213rds)of the entire Board of Directors then in office. Section 4.6 Board Vacancies. If,for any reason,elected directors vacate their position midterm,the Board may elect replacements to serve until the next annual meeting of members. Section 4.7 Regular Board Meetings.Regular meetings of the Board of Directors may be held without call or notice at such places and times as the directors may from time to time to have previously determined,provided that any director who is absent when such determination is made shall be given notice thereof_There shall be at least one annual meeting of the Board. General members may attend Board meetings,but may participate therein only when asked to do so,and they may not vote at such Board meetings. Section 4.8 Special Board Meetings=Special meetings of the Board may be called by or at the request of the President or any two(2)directors. a 39 Section 4,9 Board Meeting Notice.The President or Secretary shall give prior notice of each meeting of the Board in writing by mailing the notice to the Board not less than seven(7)days before the Board meeting or by giving prior notice to the Board personally,by telephone,electronic mail or FAX not less than five(5) days before the meeting:The failure by the Secretary to give such notice or by any director to receive such notice shall not invalidate the proceedings of any meeting at which a quorum of the directors is present. Section 4,10 Board Quorum.A majority of the Board of Directors then in office shall constitute a quorum for the transaction of business at any meeting of the Board.A Board member may participate in the meeting either telephonically, electronically(e.g.,Skype,Google hangout)or in person for purposes of the quorum and any action taken at the meeting.Any action required or permitted'to be taken at any meeting of the Board of Directors may be taken without a vote if all of the Directors then in office consent to the action by telephone and file within two weeks of the meeting written consent in the form of an electronic mail (email),facsimilie(FAX)or other written consent With the records of the meeting of the Board of Directors via the Secretary. Such written consent or emails;shall be treated,for all purposes,as votes at a duly convened meeting of the Board of Directors. ARTICLE V Officers Section 5.1 Officers.The Officers of the ASSOCIATION shall be a President,one or more Vice-Presidents,a Secretary,and a Treasurer,and such other officers as may be determined by the Board.No director may hold more than two offices at a time. Section 5.2 Election.The Officers of the ASSOCIATION shall be elected annually by the Directors at their annual Board meeting.Each Officer shall hold office until the next annual meeting of the Board of Directors and until his/her successor shall have been elected and qualified. Section 5.3 President.The President shall direct and administer the affairs of the ASSOCIATION as its executive head and shall supervise all phases of its activities,subject to instructions by the Board.The President shall also be an Ex Officio member of all committees.The President shall normally preside at all meetings of the Board of Directors and the general membership meetings. The President shall work with the other officers and is responsible for submitting the annual budget to the membership at the annual members'meeting. ................................................................................. 40 Section 5.4 Vice-Presidentfs).The Vice-Presidents)shall assist the President in carrying out his duties.In the absence of the President,the Vice President(s) shall direct and administer the affairs of the ASSOCIATION,preside at meetings, and supervise all phases of its activities,subject to instructions by the Board. Section 5.5 Treasurer.The Treasurer shall be the chief financial officer of the ASSOCIATION and shall exercise general supervision over the receipt,custody, and disbursement of all funds. The Treasurer will.keep records of membership dues,payments,and funds,and/or oversee the membership records in relation to dues'payments. The Treasurer will work closely with the President in the compilation of the annual budget.. The Treasurer shall regularly submit financial reports to the Board,which will,from time to time,be subject to internal or external audit as determined by the Board. Section 5,6 Secretary.The Secretary shall keep the minutes of all meetings of the members and the Board.The Secretary shall keep or cause to be kept a. register showing the names of the members,Directors and officers with their addresses and phone numbers.The register shall be available for inspection by any member for the purpose of communication with other members concerning Association business at the site of the meeting or the Corporation's office.The Secretary shall give notice in conformity with the Bylaws of all meetings of the members and the Board.The Secretary shall be responsible for archiving corporate records.The Secretary shall also perform all duties assigned by the President or the Board, ARTICLE VI Disbursements and Contributions Section 6,.9 Disbursements. Disbursements of the funds of the ASSOCIATION for the purposes for which it is organized shall be made by the Board at its discretion. Section 6.2 Limitations on Disbursements.The Board shall not make any disbursements of contributions of the funds or assets of the ASSOCIATION to or for the benefit,directly or indirectly,of any members,director,or officer of the ASSOCIATION,except for: (1)reasonable payment for services actually rendered to the ASSOCIATION by such member trustee,or officer as an employee or independent contractor of the ASSOCIATION which the Board had previously agreed are compensable, and except for. (ii)reimbursement for an expense incurred on behalf of the ASSOCIATION,not to exceed$906,unless authorized by the Board or incorporated in the current budget. ti 41 Section 6.3 Fundralsing. All fundraising on behalf of the ASSOCIATION shall be approved of by the Board.The Board may accept or reject on behalf of the ASSOCIATION any donation,contribution,gift,bequest,or devise for the general purposes or for any special purpose of the ASSOCIATION. Section 6.4 Fiscal Year.The fiscal year of the,ASSOCIATION shall begin on the first day of January and end on the last day of December of each year. Section 6.5 Use of Public Funds.The corporation shall not use public funds for purposes of entertainment or perquisites-Any expending governmental agency, the director,the committees of the legislative bodies and their staffs,and the legislative auditor shall have full access to records,reports,files,and other related documents in order that the program,management,and fiscal practices of the ASSOCIATION may be monitored and evaluated to assure the proper and effective expenditure of public funds. ARTICLE VII Parliamentary Authority Section 7.1 Parliamentary Matters. Meetings of the Board of Directors and the members shall be conducted by the President(or in his/her absence,a Vice- President),whose rulings on parliamentary.procedure shall be final,subject only to being over-turned by a 2/3 vote of those then present and entitled to vote at any meeting. ARTICLE VIII Miscellaneous Section 8.1 Inspection of Bylaws,The Secretary shall keep the original or a copy of the Bylaws as amended,certified by him or her,which shall be open to inspection by the members at all reasonable times. Section 8.2 Corporate Records.The ASSOCIATION shall keep correct and complete books and records of account,minutes of the proceedings of its members,Board of Directors and Committees,and a record giving the names and addresses of the members entitled to vote.The books of account and minutes of proceedings of the members and Directors shall be open to inspection upon the written demand of any member,at any reasonable time,and for a purpose reasonably related to his interests as a member,and shall be exhibited at anytime when required by the demand of a majority of the members. Section 8.3 Handling of.Funds.All checks,drafts,or other orders for payment of money,notes,or other evidence of indebtedness issued in the name of or payable to the ASSOCIATION shall be signed or endorsed by such person or persons and in such a manner as,from time to time,shall be determined by resolution of the Board;providing that any check in excess of one hundred ............... ....................................................... 42 I i i I sl I dollars($108:00)shall be signed by the Treasurer and countersigned by any other officer of the corporation duly authorized.An officer shall not sign a check reimbursing himself or herself. Section 8.4 Execution of Contracts.The Board may authorize an officer or officers,agent or agents to enter into any contract or execute any instrument in the name of and on behalf of the ASSOCIATION,and such authority may be general or confined to specific instances;and unless so authorized by the Beard, no officer,agent,or employee shall have any power or authority to bind the ASSOCIATION by any contract or engagement or pledge its credit or to render it liable for any purpose or to any amount. Section 8.5 Auditor.The Board may at any meeting appoint a person,committee of general members,or a firm or corporation engaged in the business of auditing, to act as the auditor of the ASSOCIATION. No Director or officer shall be eligible to serve as auditor of the ASSOCIATION. If an Audit Committee of general members is appointed,it should be composed of a Chairperson and at least two additional general members. An Audit Committee shall review the financial records and support documents of the Treasurer and report back to the Board and general membership regarding their findings. Ideally,the ASSOCIATION should have an audit at least every two(2)years,and prior to any change in the office of the Treasurer. Section 8.6 Nepotism.It shall be the policy of this ASSOCIATION to comply with the requirements of Hawaii State Law,and to adopt policies against Nepotism and Conflict of Interest."Nepotism"shall mean generally the appointment of persons to positions on the basis of their blood or marital relationship to the appointing authority rather than on merit or ability. No two or more members of a family or kin of the first or second degree shall be employed or under contract by this ASSOCIATION or serve on the Board of Directors unless specifically permitted in writing by the Board of Directors. "Conflict of Interest"shall mean situations where an individual's judgment or loyalty is or may be affected by his own financial,business, property or personal interest.No Director shall vote on any matter in which said Director has an interest,nor shall said Director be present at any portion of a meeting of the Board of Directors in which the Directors consider a conflict of interest by said Director.No officer shall undertake any action on behalf of the ASSOCIATION in which said officer has an interest unless said officer has first made written disclosure of the conflict of interest in writing to the Board of Directors and the Board of Directors has given advance approval for said action.All issues relative to a conflict of interest or perception of a conflict of interest shall be determined by the Board of Director Section 8.7 Action without meeting and teiephonle meetings To the full extent permitted by law,any action required or permitted to be taken at any meeting of the Board or of any committee thereof may taken by unanimous written or email consent of the Board of such Committee,as the case may be,without such 7 ........ ......................_..... .. .-___.__............. 43 meeting.Unless prohibited by the Charter of incorporation and subject to the provisions herein relating to notice,the members of the Board or any committee designated thereby may participate in a meeting of such Board or Committee by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation by such means shalt constitute presence in person at a meeting, and shall be duly noted in the minutes of the meeting as to method of participation. Section 8.8 Nondiscrimination.There shall be no discrimination on the basis of race,color,religion,sex,sexual or gender orientation,national origin,ethnicity, marital status,age,profession,or handicap with regard to hiring,assignment, promotion or other conditions of staff employment,use of volunteers,or delivery of client services.All other personnel actions in such areas as compensation, benefits,social and recreational programs,and other agency sponsored activities shall also be administered without regard to race,color,religion,sex,sexual or gender orientation,national origin,ethnicity,marital status,age,profession,or handicap.This policy shall apply to membership on the Board of Directors and its duly authorized committees. ARTICLE IX Amendments Section 9.1 Amendments.These Bylaws may be amended at a regular or special meeting of the Board of Directors,by a two-thirds(213's)vote of a quorum of the Directors where each director has been given a least TEN(10)days advance written,email,or telephone notice that the business of the Board meeting will include amendment of the by-laws.Any alteration,amendment or repeal of the Bylaws by the Directors must be ratified at the next meeting of general members by the affirmative vote of a majority of the members present,provided that a quorum is present at such meeting,in order to be valid. Notwithstanding the above provisions of this Article IX,any alteration,amendment,or repeal,of a' Bylaw by the Directors as provided for in this Article shall be valid and given full force and effect until the next meeting of general members.In the case of any conflict between the Articles of incorporation and these Bylaws,the Articles shall control. CERTIFICATE The undersigned Secretary of the FRIENDS OF AMY B.H.GREENWELL ETHNOBOTANICAL GARDEN(the ASSOCIATION)hereby certifies that the foregoing Bylaws were duly adopted by the Board of Directors of the ASSOCIATION at the organizational meeting of the Board of Directors duly called and held for such purpose on the 28th day of May,2016,and that the same remain in full force and effect. 44 EFFECTIVE as of May 28,2016. Marie Morin,Secretary Date ""eThe original Byl baa. ,1:<i _'t:r;:t#"a,J by umanlrnous, ,: f ol, Q Figure 17, By-Laws and Mission Statement of Friends of Amy B H. Greenwell Ethnobotanical Garden (9 pages) 45 STATE OF HAWAII STATE PROCUREMENT OFFICE CERTIFICATE OF VENDOR.COMPLIANCE. This document presents the compliance status of the vendor identified below on the issue date with respect to certificates required frau the Hawaii Department of Taxation(DOTAX),tate Internal Revenue Service,the Hawaii Department of Labor and:lndustrial Relations(DLIR),and the Hawaii Department of Commerce and Consumer Affairs Vendor Name: FRIENDS OF AMY B.H. GREENWELL ETHNOB€aTANICAL GARDEN Issue Date: 08/20/2021 Status: Compliant Hawaii Tax##: New Hawaii Tax# GE-008481.3824-01 FEINJSSN#: XX-XXX3124 UI#: No record DCGA FILE#: 254660 Status of Com pliame for this Vendor on issue date: Form Department(s) Status ............................................ A-6 Hawaii Department of Taxation Compliant 8821 lntemal Revenue Service Compliant ....... ........ COGS, Hawaii Department of Commerce&Consumer Affairs Exempt ........... ..........11-1--1---l-1.11.......... ......... ... Ll R27 Hawaii Department of Labor&Industrial Relations Compliant Status Legend- ........................... _............... ...................... ............... ............. Status Desatpdon Exempt The entity is exempt from this requirement i�Compliant The entity is compliantwith this requirement or the entity is in agreement with agency and actively worldng towards compliance Pending A status determination has not yet been-made Submitted The entity has applied forthe certificate but it is awaiting approval Not Compliant The entity is not in compliance w th the requirement and should contact the issuing agency for more information Figure 18# Certificate of Vendor Compliance, 2021 46 I I "-Me „ Friends of Amy B.H.Greenweli Ethnobntanfcal Garden I PO Box 1053 1 Captain Cook,HI (96704 Ka m5larna'ana i ka mo'omeheu. I mea e o1a ai mai keia mua aku. Preserving culture. So that there is life to came. County of Hawaii Department of Finance Property Management Division 25 Aupuni Street,Suite 11 Ol,Hilo;III. Dear Finance Department. This letter wiU serve as the required document listed under"R.equired. Documents”in Section G(formerly Section H}of the Stewardship Grant Application, The authorir..ed signer for the Friends of Amy 13 B Greenwell.L ihnobotanical Garden is the President of the Board of Directors of the 501 (c)(3)non-profit organization,Maile Melrose.. blaile Melrose President,Friends of Amy 13 IT Green well Ethnohotanieal Garden www.amygreenwe l l.garde.n Figure 19. Letter of Authorized Signer for Organization —Malle Melrose 47 County of tlaai` AL V Department of Finance Property Management DivisionFtc d 25 muni treet,Suite 1101, -if o. i720 Telephone. (808)461.-8069 Revised 7f30X2 1 DEADLINE T0,IF.(LEj$AVGVST31,2021,,8V4-3Ql?M STEWARDSHIP GRANT APPLICATI A. NAME AND ADDRESS OF ORGANIZATION: Paha a I Ka Lan! Name P i 0. Box 412 Kurtistown HI t4r61"FY State Zip('0&- B. PERSON CONTACT*, Jesse Keom Potter Phone o- 808-936-9610 Mobile: 808-936-9610 Email Addres raha&katarrj2. afl, Are.you available to attend a ZOOM interview Sept. 13,202 1between :00 am to 1,00 pry? Yes No If yes,a zoom little will be stmt to youremail address with instr ctio s- If no, please assign some*rye from your organization to attend with knowledge ofthe.proposed projects,and budget costs and provide email address above, C. PROJECT PERIOD; ... 110 1/2022 to 12131 t R. PROJECT NAME: Koa` kea PROJECTE. LOCATION PI -, Ga PROJECT COST: Amount requested: $ $39,710 Applicant qhare,, Other resources. Total Project Cost: S $61,310 H. REQUIRED DOCUMENTS: x Non-profit(50 1 IRS letter of deternamatt on x Copy of organization bylaws and mission statement x DCC A Cerfifleate of Vendor Compliance x Letter of Authorized Signer for Organization I. CERTIFICATION.- the applicant cerlifiev that the iqformation contained in this appt is true and correct to the hest of hist reg-knowledge, NAME OF AUTHORIZED OFFICIAU Jesse, Keane Potter TITLE OF AUTHORIZED OFFICIAL, Executive Director �SI GNI�12 ED� T DA W30/2D21& NOTES: I_ Provide various maps illustreang your prqjects, Cspeciallyfor multiple parcels,. 2, Provide a calendar of proposed Projects(start date,completion,etcj 3, Defer to H CC Arrielz 10, Section 10-16 (g); HSS 343 1; and other State and Locai Laws That may affect your proposed ptoj ect"i. 4� Review your request forcomol eteness. 5Artachmontsire aceeptnble Should you have any questions,please contact: h4axinc Cwt atPhone,-1 (809)961- 8069 or Email.�Maxine,Cutlee,�(,�hawaiicgritty.gov Hawal'i County is an Fqual Opportunity Emplo ycr and Prov idcr. lea g 2 off i i 3 I PROPOSAL: BUSINESS PLAN J. (&-taiIed plancan be attaehedto applicat" Freese see attachment. PROJECT DESCRIPTION- (You mar need to,stat attachmentsfir Location of Project, Welpto Valley t, kout Parcel.AKA Kaz'eke B. Project 4-8-04,,0-6 Number f Persons Whoill en fw Minimum 500 D. Project Description (Give a brie € cri ton oft warthat will e s ors (i.e., removal of.in asi-wplants,plan ting, .signage, eye. and fist individual eosts in budget Jetails) with thefunds requested, irtc ttdin timeframe and activities to accomplish statedpurpose. Addifionalpqges ma 'y be attached): Please"e attachment L. PERMITSAPPROVALS REQUIRED: 1. Environmental Assessments E ' : NIA If yes,explain why? If not nce&4,explain whys rtunity Funplover anti Provider. 2. Special Management Area (SMA) Permit.- NIA If yes.,explain why? If not needed, explain why? 3. Other: M� NTANAGEMENT/PRESERVATIO N PLANS REVIEWED: (Provide fist ofArehaealtigical, Burial Treatment, Resourev, Alanagmenf, Preservation, and other such Plans. Give an explanation how each is incorporated in your projects,Additional pages may he aunehed.) NIA flauai*i Counry,is an Equal Opportunity Employer and llrovidcr. Pap,4 of 6 N. Budget Details: Please attachment PROJECT Amount Applicant .Other rI� Regnested ShareRvsaurc� TOTAL (Invasive Plants Removal Pto'ectEnter Inter Enter Example 1 1 Total . Hawai'i Countyis an Equaln ortt[ i r leycr and Provider. Page 5 of 0. APPLICANT INFORMATION: 1. Brief history of the applicant organization. Include the date of incorporation as a non�proflt organization fuse anaehments where appropriate). 2. Main source(s)of Roan � , cial support-- Please see attachment. 3. Please at list at least three (3) prior projects successfully contpfete d: (Inchide location rzn.d sponsoring agtent) a. Please-see attachment. b. cv 4. Please initial below that the applicant understands thefollevving documents shall be required if awarded stewardship grant funds: J Certificate of insurance:shall be required with Co of Hawn "a additional insure named as add' Id, ride proof Ori- nization.shall provide the semi and annual repcirts)which shall JKP inchide accomplishments, Fwancial statements explaining expendirtwes, 'cets in progress, community involvemen Pro] i,and status of overall PTOJeu Organization shall immediately contact the Depa rt. en f Fi n m t o, , roan cc _-LKP Proprrty Managernent Division upon dissolution of the organization or changes in the organization that may affect the Stewardship Grant Agreements, Organivition maybe required to provide tier do ume is JKP 0 c - n - as, re vcd with the Counhy of Hawaili Department of Finance- Hawai'i County is as Equal t rtunity Employer an d- Provider. Page 6 of 6 i j Business Pfau PROPOSAU For marry generation our peple have understood the rule the 'Bina played in the health andwell-being o all, It's through this understanding that our Mipuna believed that there is tnana(power) in the 'gha that could heal individuals,families and corrun upities. Places such as Waipi`o Va=Ecy was an idienti ed arca along with its natural resources.believed to have 3 healing powers, In additionto the `Rina('land),wai %eater), mea kanu(plants)ar�d pdha a fistones. were also utilized to heal, 1n the process of taking care ofthe land,one is also provided with health and nourishment, It is with this foundation,we submit our request to continue step ardship of Koa`elcea also lino tt as hWaipio Valley Lookout PONC parcel We Plan to continue Offering a 'Ama opportunities to these wanting to core and kdkua(help)and kako'o(support)our efforts of taking caro ofKoa'ek a and in return individuals will be taping care€rfthcrtaselves: p"terani- cn atns,our ant: estca have managed Lien synced with hnuae7tirati , optingwhen/where needed and teaching these practices to the generations that followed,The knowledge and the connections made to the' inx onua beep communities strong and through unity,there was much prodaeti€tts to beep people fed and health. POW 1 Ka Lani has had the honor to steward oa`ekea for the past six years and is now applying for its Six year of stewardship, As there are many changes due 10 Covid-19,we have needled to make Many changes in the way our nonprofit operates with safety protocols in place:to peep our volunteers and vxotip leaders safe Throughout s 2020 and 2021,we have continued to care for 1 a`ckca in addition to hosting weekly majama ' ma days. In the year 2021, had no funding o far)tee wvcr expenses for tending to Hca"edea due to our 2020 PONC stewardship grant being lata;by nog doing on 2 years, but we worked harder to care for the 'Ain ,and to continue serving our People, We plata to continue offering opportunities for individuals and schools to costae to.Koa`ekea to learn, rn larna* ina aW continue on the path of being healthy. fi E SCIPTION-,- PROJECT �a� `li'h hoor the years e have had �rijch stress id removing the l band n. but vehicl s that had t left t the reel ur ndsh p and countlas truct and trailer loads of ta- qh;that bad heburied r"Injw at the 1A a re p rcel. In 2021 . we are st111 digging out trash that wa,5 onceburied 'M the area. e�have removed invasi e trees grid plants in addition to removing trees that ware safety concetits. Through these efforts, we cored towards gettingthe area tribe a. safe environment!where cultuml and-6ducational programs can be fferd to the ptats to continue w have ib c s as part of the f Preservation.Suffer Leaming arra protecting the cultural ::rural of +°yip `o and the sato did g area; a j f z 3 With the uncertainty drr� everyone is safe.Weplan Weptto,continue up ting our safes protoois as taxed d to ensure all Wi11 be safe in accordance with State,County and f=ed- i guidelines. As this will be our seventh year of stewarding Koa Ckt ,We have : stf primary safety issues resolved, ira Itrd;ier the t r .dati r s`tra�r move or rrarh�d,a rubbish that hast� da�z��gt d t the sits is now removed. t h h a I Ka,Lani wil Icon.tinuto tt s t m5l � ` d ed t} programs r t t r as who interested in participating.Groips%%ill be,kept small with safety protocols in place.With 3 unique.-namril . l m)Cn space with goad air floe to • thi�r, many avocational,coimnit ,and c 3t t i. ops of smaller c s would be mate mparticipatc id. To contin. d lard hip of the sit a r 0 8 AlI v ardens and to f4cilitata culturally conscimis,sacwardsbip the POMC site :a4jac taigi5 .ii , c M I Ka Cervi will work to aoc toPI i h the following objects � 1) Update and maintairt proper safety pwtocuhs to ensure safes for gill, 9 Hold Publicori ba a� ani days, Host regular cultural, duration.,&oommuniTy groups for place- :sed service[taming; Host a minimum e l)cultural ed �ti` fksh < Maintain the props y and upkeep with keeping the.area safe.. TE,We will t that individuals register print so wecanensure the sizr, of groir doesn't, beyond the currant mandated amounts for',gathering si e&Thlis will allow us to also info arti.6 a is of out 3 a Protocols i lace. 3 sem; lJosting of cultural,Community, isince the inpeptian.of POhIlld l lea Cam's stewardship..These groups e�� �t Dara ��� ehc� It ral i Wai i°o valleyand the surroundin g areas,while providing milama `aina fir � �c tial � �€� t�Fc bat , l .Ka Lani receives regular unso-ficited requests.for hosfing at the PONS"site As stewards of the pro Yzr °and working with the ttnty.o ja Fail. it is the aini to facifitatc a way farihe community to afcl and reasonable accuse utilize the parcel, kis c vision its if*s resat for purchasing wi; PONC parcel and by the definition the POMC prog.rwn. Rules ruidel es from the oun ofl Iawai*i would Delp make clear how aid when the public access the parcel as well s the community to tttili7c the parcel _ aintcn ncc Of the 131`0130tty Will include is mainterianee, native garden maintenance,and repairs ofa face or gate issues nc�cdcd.Contracted services is planned to help,with grass mairitChance and native e rde maintenance, We havc.numcrous gardenswithvarious indigenous acid ears e plants cultivated,and native garden ma 3 tenan is needed to help with upkeep. of the propel in between nidlamA 'dins dais and gioup postings. During 20 0 acid `�L �h4h &a Dani oard rraerr�l�cr needed to spend count I ISS la "ur� l d ce i their time to notable to.schodulc �cu€si s due:t C ov idA 9, 'c tope t get TrIore hdl ttt y'ear x r The fbHowiiig outcoMcd, to hc defiver by oe the end f the gm-Vhrh wok h are expe through ro tic n t objectiws fics ou -dineto 'b is rtr° -d CO 1) Proper sa:'Fery protocols implemented diroughut, 2): QuarierlMAIAM-a 'Ainadays hosted Y ReVIAT educational,cultural,and community groups hostcd_ C U 4) Minimum of on e ]Wril education workshop ted, 5) . rte rtv,,well itaimained,for the 12-monthperjo d PROJECT OBJEunvE WORKPLAN 3 The table beloWidentificsour objectives,ti e-iris activities,Per on=`entities responsible. Objective Timeline Activities Person./Untities Responsible rr ure proper January 2022Oversight: Proj eet Manager er � u slafcvy protocols [Volunteer],Jesse KPotter(BS are in Plage TropicalHorticulture!BA1, Communications,secondary3 * Monitor County,State& Federal information regarding O ID-1 °, science c u ator * Keep updating:safety protocols to ensure � a ty fur all. I Implementation, parks& 3Pccreafien Department, eOunitE members and general Puhhc:, c uarteriv January 2,022—December 2022 Oversight: PruJ'cc'r.. ana cr milarna 'aina dad= ' lunteerj,Jesse K, Putter(13 • Plan,,advertise,and implement quarterly Tropical Hortieulturel BA alg a'aina days. Cornmunications,,secondary science eueatair Implementation.: P00411 Ka Lani vu unteem community member , and cultural practitioners. c t re�ul r January 2022—December 2022 versi he project lanager cultural,e€lucaim, [Volunteer),Jesse K, Putter(BS community * Play and coordinate educati nal groupl r PialHorticulture.,"BA i hosting-,argil workshops. 1 rug for pleat:.. omuraicatiott:s,seco.;dary omact community schools and hayed:serviee science educator) ' organii tiu s for participation. l a iat * facilitate cultural Prato l activities at the 1 area..fironting Waifi" Valley .l a x Implernentation., Puh ha 1 Ka l,a t 1 F volu teers cornu sits°members. and cultural practitioner, i I I. 4)Most a January 2022 s ovcrsi t: Project Manager minimum of one [Volunteer],Jesse K, potter I cultural Plan and coordinate a adratriu of e f l� wTropical Horticulturel BA education cultural educational evrslA 1 Communication-,,trnieatin-,, secondary workshop science educator Implementation, p.W4 I lea Lani volunteers,community members, and cultural praetitiuerrsw 5 Main the, Ja rua 2022 DecemberDecember2022 Oversight, pr ject Mana er �r�t�:�r ,J � pater Plan.coordinate,and supervise selected rezrdur(contraet r fc�r site rr�a rit r a e Tropical l rs e lire`' a work,including maintenance of grass,fence rnmu feati s,s e da . line,and nativ=e gardens. science edwat r Regularly assess fiance and gates for needed repairs,and coordinate contractor to t.trrxrplete work if needed, tv c rdi to ur ys and volunteers' aetivitics,including,. ImpIct.nmation., Project Manager Inventory and assessment of [volunteer]contracted services, current nate plantS., volunteorsipartieipants, o Propagate native pleats already g;rt�.vingl ori property, community members ers and oral Propagate plants suggested by the public. E Reveetatin plait o Plant propagated plants used on Revegetation ply o Assess and inventogq invasive i species remaining on propel. Maintain educational si ua e x s I E E A, Environmental Assessmtnts ( ' ) � ...., I . Special Management Area )Permit .! Other: No ;its required for proposed activ ti :. x g A. BUDGET SUMNIMARY BUDGET SHARE REQUESTED TOTAL (In-kind Personnel $2 to ll so $21,600.04D ' Small Tools e{ lndepcnd=t Co tractor Services $0 S28,600.00 URM - ,. Indirect Cosh 1. � !!l s Total 2� 539710400 B. BUDGET NARRATIVE REVENUE APPLICANT SHARF, n-Kindmi-ces x Mhilhl I Ka Project ect anag:r will volunteer time for the PONC site coordination . OTHER RESOURCES; Po"hahA 1 Ka Lai plans on continuing to apply for addiftional.grants to help coyer additional-costs to upkeep the site. .. POI 1REQUESTED: P `-C funds will utilized to primarily conduct physical site maintenance and improvements,and also to facifitate facilitatethe educational land t hip activities on the sit F ii. EXPENSES av see tables below, b. `PE:Other d.incannot e anticipated €� to irregularity ofC stewardship grant award firm Pero nntl ttf Irl €lun rcct Manager Site Coordination 't ' `" $21,600 lnnind er°€ The ProjecrManager will be responsible for- Coordination of contracturs and activities for 0 r"n , fir 12 mo, r' = `fir 1'ota1 public access,safe ty.Mainten_aucc,and $21,600 educational act vitics,in al Igainent with pla. sl site stewardship goals and County of l aw'ai`l PCJ funds:No funds re uested'all wed. � Policies&protocols, Overall guidance and oversight of m. NOTE-, PAW 1 Ka Lani board members ensuring fitlfllnt ofrancspeifia has been�r€lnt rind t weed gat aid rn E partnership reNuircrnents and successful the grass. In addrion to enuntl ss fours of implementation of tducational pr rains across v,,ecding gardens, especially in 2020- three program sites of restoration, 2021(due to avid-1 r ughout the six lrrtpl� rttati nand alnat un Malt program ear h-A bd f Ka l,ani board erne rs has goals,objectives,and activities Mated to the spent c untle ss hoursv luntc ring to cert EducationalPlan activitic5and Nativetrees€�n site to allow a safer area. lid Alil vegetatian Flan. Ka Lai board members has spent countless } o assist in site stewardship and maintenance., hours t-olumeering to host many school E includ-Ing grass&n tivc,garden mai tenanec mu sw and educational actin sties. r Total fn�KlndSeryicts I Total Cash yu} t f S 4�1 i TOTAL PERSONNEL __ itlt 1 Other PONC DtscriptionlN.rpose Reseurcics Funds 1[ ta€�ls 2, Wiso new&replacement small tools for volunteers �_ .. . an a t t rats Subs- ' tlI so v" _o TOTAL 152,50 i h r`. I I i In e endent Contractor Services Item Otherl scriptl€r ` urpose Resources Funds aril : ' $3,600 "ard Fen Litre maintenance ser�ti s for the Maintenance gran x grass a€ea t n����cl��win trimmed, _..._ ._ .....,..,N _..._� __ E i L S30 ` rpt l 2,north W �. y, _. ( Nativru Garden Maintenance n �} '24 iO 1 l ti e garden maintenance services to ensure On-site Education presence acsthed maintenance of site in various areas that have been planted.Work to include weeding, 12 dais%per month x 8 bnursMa SX'hr, � I S1,920,'month x 12 $23,040. Rounded t $24,000 Repair contrast services � $1,000 Repair contracted se vxi es for rt<pair of fence . or gate as needed., utti TOTAL Item Other PONC p nl ut 11'estrurees Funds p'usonal Protection 00 P rsnal Protective equipment will be prov d d for Equipment staff, volantee s, and participantsy in iudir tt loves, eye protection, hearing protection,trirrrrrrir ch sr ch insaw c s; etc, 1 Fuel $2,000 Fuel will b used for vehirle and.equipment, . _. 'chide fiul is for a 4x4 crew cab truck for travel to site, hauling of uip rr nt,supplies, and materials, Equipment fuel is for: -a)land stewardship equipment as needed for volunteer work.,and. p rrcraters for events arra hostin s of educational Miscellaneous Supplies [ so 1, 0 Miscellaneous supplies in-elude items that will be j utilized for program implementation and activities with heneficiarics,such as trash bads,paper g Gods for food served,cultural vvrurksh supplies, 1 educational supplies te, n � ' tl v5'000 TOTAL Indirect Costs lit rn Other PON ; Description/Purpose i 11 urces Funds Indirect,Costs(101%) $3,610 Administrative and organizannrr l e penses such i as applicable to project such as office expenses, insurance,accounting,website.vehicle casts, repair s m intemmC , eta.,. €bl-- tit , .., .. ._..,>... ISO_ r{ __ I $ �61 ............................... Ill. APPLICA N, A. Brief history,of the applicant organization. Include the date of incorporation as a non-prorit organization. As a graswoot,cul; trally-basedflawaiianor '7 _g ril ation, h h I Ka Lam has demonstraid its knowledge and ability to conduct projects with a high &grC9Q Of COMMUnity support and finvolvcment since 200l. We are responsible for significant land stewardship:effforts,inNk"aiPio Valley as a leageholder of over 2,(AO acres below and above ffilawe Waterfall in Waipi'o %fallqy. Key activities have included culturalcdocaiton through tradilional land stewardship& llood cultivation. Over the last decadc,the Organization has engaged over 10,000 individuaN in education and stewardship activitias sc-iving participant's from around Hawaii Island,neighboring islands,and around the world. Cultural advisor who is the organi 7wion's founder Kfilia Kauhi Tolentino-Potter also i's-,part of the Board of Directors. and members include Drew Kapp eography, B.A..Italian,AAS, Hat ai'i Lifestyles), Mary Moody(Produccspo4fasts, short documentary films), Krystal Meisel(,MA in Curriculum and Ins m.wtion),and Ronald Jake Sykes(BA in Enoir orim cnial Policy and Sustainable Management fron n Dow ling Green$tat University,Ohio)4 Executive Director and Project Manager Jesse K, Porter has 10 years experience performing organ.izational &JqT()gT1(1TT1atic duties with P"0halid I Ka Lori',including praggr 1 planwng&implerpentation, k1r. Potter holds degrees in Ca rmn.unicati-on and Agriculture,and ils able toeffactivOy implement programs,super—vise volunteers,staff&contractors,and Implement prqJizct:activities on site including sits maintenanc , farming,a.-Id other needs. Althouglt p2hg I Ka,Marti was into rated as a 50 1(c l non-profit organization in 2009,edcucatinal pr gams started back in 2001. Our mission is torcvitalizc and advance mdlgknous Ha-vvaiian culture through a variety of programs. Over The past years,Nhahi-A I Ka Lam has provided cultural and-natural resource management a-aivities for K-12 school-,university, and cotntronity groups, gh t,e r .tor ti primarily thrcu h eq a Or) and management of ancient lo'i systerns at Ndpo*qpo'o in Waipl'o Valley. Inaddition,we have provided oppontnraities for interested learners of all ageswith a special focus on native.youth, o �: about i n making, Hawaiian food preparation and outer cultural activiticsin and€outside of Wa pi"o Valley, I Other important organization information includes; } i Mahn l lea Lani iernbers and affiliate have impressive academic and cultural hac grnunds including in depth l owledg ofarca hist+,land steNvardship9 traditional practices,including local songs,hula and i chants andiinuch more, i poh i l a Lani mcmber and af�filaates Mclud expert Hawaii educators, natural resource manages x and cultural practitioner,with extensive land stewardship experience:,and as unwavering commitrnent t aloha `tsina, A P6hAhAJ lea La i board member and affiliates have deep genealogical,. historic and. pees,anal ties to aipi'o and parcel area, PMAM l Kai Latah board me hc:r has dtt de experience successfutly implementing, in.no vative sustainable programs in Waipi'o and beyond,which combine high quality l-1 vvaiian education and natural resource management and stewardship, B. Main source(s)of{i racial support t At present, our primary-sources of funding include tionations,and grants.private donations from.the Board M of Directors and donations.from individuals. In addition, the organization receives considerable in-kind support. in the former Urfa Volunteer Execrative l iretctM C. Please last prig projects successfullY completed t ' pdh h 1 Ka Lani has as satccessfol history of land stewardship hip of 22.69acres olr ishop l ns um lease land at N pol'opo`o in Waipi'o Valley,Through this successful track record, we have been awarded stewardship o over 2,100 acres of Kamebameha Selhools lamed at the rimlands of Walpi,a Valley. We are currently in our beginningstages of stev arclsl p cif tlri Sita aid have a[ready establed a - acrecorrantinit.ygarden through the help of farniIkws and schools from different parts of the world- i MAS 1 Ka ani's first successfully completed programa was called lea t `ai ] o'oulu'Ai, r 111 o ralam lama 1 Ka Malarna_ F curing on the empowerment of kinc(gale.)acid whine(female) ................ ... . respectively, these programs provided Cultural activities es Iai i'raValley t ow BM parcels, which conn.coccl participantspartIcipants with traditional practices and ancient knowledge, Our second program called I iliuli 2016 is provided for cultural and environmental education through place based learnin at the ancient t�illa e sites of po opo'o in i i`a Valley. This progr is open to all ages 3 and dennographies and includes Paxticipaws fTom throughout Ha aN Island and beyond. Mdlania d po'o.f4nded through a flawai`i Tourism Authmity Kfikulu Dia Living Hawaiian aiian Culture grant,was conducted in 2017, cQatinues the.efforts oft e alhu1i Program while:also engaging the visitor industry for education, awareness an participation. The Iliarna Wilawe Project, funded through a I awal'i Tourism Authority Ukulu Ola Living Hawaiian iCulture grant, is currently occurring in 2018 It continues the eff'nrtq ofthe Milama;Mp 'op ` Pr''eet to focus on the protection,stewardship ofth area from illegal,disresN tf 1,anddamaging trespassing fbikers to IIi"iIa�ve waterftiilr Min!I Ka Lani in 2016 Degan stewardship of Kttaekea and continues,to steward*.he area Currently in 2021 has been a PONC Stof yard of the Waipi'o Vallev, Lookout parcel this application is intended for.. transforming the propel o an Invasive pcci€'s ridden trash�adert gel inta cleared and Esta lista el with tiative plants, eriting a unique place for cons ati r� and education at the d nrstep t �ai l"a Valley, i i l i i BOX 2508 Date 08 201 1 3 L LL-T HT 56-27 COutalftt Tele, phone �NiMber Period 'Ending- DeCember 3 Pub!ic- Charity Status, 1.7 0 4 �1 (Al 390 EfteOtive Date a iptjc YtS d'de ad= Applies- no Dear 'Apel ca"Ict s e art: pleased to Inform you that uWtiew of a hoztax exeMPt Status we h_aletet rmirtecl that YOu ale exeMpt f-vom Feder; income t ax '�:nik7ier Sects. 501. (c) "3) the �;.� Xe--eP= Cade:> C'Q trihuti ra to you are daducti.ble aider section i7o o4 tjj , You axe also qualified- to receive I-ax €3edu�—tib;1 baegn qts, devLa_!s trazsfers or gir rs e tla 2055, 21-06 or 2522 of the Code. Because: 'thie letter co%.ld help r a lf. any .tet on rat ardi.-iyo:,„ exempt statUs, you „o ld neap it in cur jeat r o-_d . r a t :xe-apt uncle Seotl��-t 51)1{c' (3” of the Code ar!�� fu rther cla:5sif �j .?her Public charities or private- found tions.. We d teued t>at you are c%3 qty a } ma t SCS - �t 1. c n the pea' of this Flues seas enclosed �t221_ C Compliahce Gluld tot 501i(us (3r Pu l l-acities, for some h lvf�'x1 informAtiion about your rezpan i £l .ties -.q amm E Letter 547 (Bnol--G) Bylaws ARTICLE I NXVE ARTICLE II FL OSE ARTICLE III F C' I E 'S VISION ARTICLE TV BOA-RD OF DIRECTORS TI LE V OFFICERS AND BOARD MEMBER DU TIES ARTICLE VI COMIMITTEES ARTICLE VII FINANCES ARTICLE'VIII CORPORATION MEETINGS G ARTICLE VOTING ARTICLE F—LICT OF D4TERE . A TICUI XI CON7RACTS AND CHECKS ARTICLE L XII BOOKS AND RECORDS ARTICLE XIII AMENDWN. TS ARTICLE XIS GOVERNANCE ARTICLE I NAME �ttht Corporation." ARTICLE II LIWOSE Se,ction 1,The purpose of the Corporation Is t forth in the Articles of Incorporation A ITLCE IU F VISION ectiOn I F TIS e founding me mbe r of Pohaba I Ka La nIs r ecognized as Killi I ahi Tel emizz Pott r fka Kalia Kauhi Toknti;zz ,herecinafter referred to as the"Fo dexo', A-ntn&d by @hewrdC t—towm On AL-gust 23,2014,Wetir ag 13x03 r Section 2-'Me Founder's Vision is"To Pro idle programsfor the c ti mon and,ad�aneement of Hawdiaa cWtural knowledge,vpisdorz,and practices through the generations," ,Section 3,All organizational actions and programs shall be in congruence with the Founder's Vision. The tmder'sVis' is unamendable in perpetuity. Section 4.,Thm Founder shall bereseseat on tie Board of Iii:ers as long rrtr is in eisteneea ARTICLEISO Off'DIRECTORS SECTIONT 1.The Board of Directors shall serve withoutpay and consist of 5=7 rnembers� SECTION, ,Board members shall se Pe a tenn off a year and term may or may not be extended. SECTION, 3, cies swell be filled by the Board. ARTICLE OFFICER ANS B � INIBR DUTIES SECTION I_'Me officers of the bmd sla-11 consist of a President,"dice President, Secrctary, and Treasurer nominated by the 13=1 Sl�CTION, 2,FAected officers wi:l serve a term of one year_Term may be extended ifduties have been completed in previousear(e1, SECTION r Duties N 7 e President shall. +� Preside at all Board meetings Produce meeting agenda , it conunittee members witl approval board. Perform other duties as associated with the office, 13 The Vice President shall: • assist the President in Presiding in meetings ad any othtr duties assigned by Presid=t. • assume the duties of the President in ease of the Gleams abse ee. • Assume duties of the Secretary in ease of the Seerttarys absence, ,The Secretes shalk • Be responsible for the minutes of the Board,recording mem during meetings. • Keep all approved minutes on file electronically or physically • h ll send out copies of the previous meetings minutes to the board seven days prior, D.The Treasurer shall: A,", ndtd by the)3oard ofDirect=on august 23,2014,Meeting 14-01 Keep record of the orgardzations budget and prepare fmancial reports a5 needed. base aage board finandal records. Solicit and manage grants with President,reporting to the boar& E.All board ritembers including officers shall- Attend board mf. tin s. Represent the organization ethically and responsibly in ac.cardwrice,vrith the organizations purpo,se,,By-Laws and Artkles of IncoTporation. maiatainc-o=u-nication through emails betty n board rnceungs. AXrICLE VISQMNUTTEES SECTION 1.The and may appoint cornxairtees as needed. SECTION 2. Committees"I be designated a purpose statement upon cleat-on. SECTION 3. Committees shall consist of one or mre board members,who shall make committee reports to the board-to report activities. ARTICLE VIT SECTION' 1, Preparation of budget:The Annual budget of the corporation shall be prepared by the President ar-d Treasurer for approval by the Board of Directors-. SECTION 2-The corporation fisyear will be Jmuary I through Dmember 11 ARTICLE VIII CORPORATIONS MEETINGS SECTION I-71e comorationshall have quarterly meeting.for the purpose of tiansactitg busiress with- special meetings cal ed as needed, whereas electing officers shall be done at the first.meeting f ti 6,thx, yjear'.Mmeeting datf,,and times shall be decided four(4)wceks prior. Tia first meeting of the year is mandatory. SECTION 2.Special meedzgs may be,held At any lime whw.called for by the President or a majority of the Board of Directors- SECTION 3.Agendas shall be proNrided at least seven- days in advance. SEC1104N 4.Agenda iteirisshall be added during pre-vious meeting or emailed to President with supporting documents prior to agenda production. SECTION 5,Attendance Policy, • Board.members must attend meetings unless prior notice given for thei'absence. • Board members subject to review for dismiss when: . One(1)untxcused absenee or Two(2)absences it a year term. . Emergency cir=ns1=CeswiIl be considered. Amtnded by tht Board of Dirtctots on August ,,2014,Meng 14-03 3 I i SECT ION d.Meet irig date and tsrme sho;rtd be scheduled.four weed primo SECTION 7, Meetings ehall not exceed 2 hom un less approved by board vote. SECTION 8, When a quote is present atany rrneeemg, deuis.ons shall be made by eonsens-as and in- line with orgaruza y tional vales. ARTICLE IX YOTIN, SECTION 1,A ma oriy of board members consfitmes a quiarum.. SECTION 2.In absence of a quorurn,zoo formal action shall be taken except to adjourn the meeting to a sub - neat date. ,kRTICLE,X CON-FLICT 0E TINTEREST I I.Any member ofthe board who has a financial,personal,or official interest in,or enru`liet or appearance of a conflict.)with:any matter pending before the Board,of such ramie that it prevents r may prevent thatmember from acting on the rrmatter in an impartial=mm will offer to the Board to volimurily excuse himlhe if and will vacate his seat and reftmafrom discussion and voting on said item. ARTICLE XI CONTRACTS&XR CIMCKS SECTION 1.'The Board of Dlxeetors may authorize the President andlor any ether officer or officc s, agent or agents of the Corporattion to enter into any contract or to execute and deliver any document, instrtrmerit, or Ming of any na e In the name of and or,behalf of the Corporation, and s=1111 aultotity may be general or confined to specific instances. SECTION 2,All cheers,letters ofeedit,drafts,or orders for the payment ofmoney,notes,or other ev.denees ofindebtedness issu ed i the name of t o Corporation shall be signedby the:President andlor crxeh of e^r officers or agems,olxreCorporaxion and lti such runner as shall be determined from timeto time by the Board of Erectors. In the absence of such determination by tht Board of Directors,the instruments shah;be signed by the P.esideatm SECTION l.The Corporation shall keep correct and complete boob and records of account and shall also beep minutes of the proceedings of its Board of Directors and committ,e hang any of the anthonhy of the Board of Dilrectors.The o",ratioa shall keep a copy of the following Tecords at its principal office, a Articles of Incorporation md all amendments currently in eff fsi b bylaws and all amed£drnerits currently in e e l Amende4 by the Board of Directors an AuVW Z3,2014,Mtetipg 144 Resolutions adopted by the Board of Dire t rrs relatLng to the eharacteristics.,qualifications,r&s, limitations,and obligetionsof members or any class or categoryof ms9 d Minutes 2uf441 meetings ofr=-mbers and r r f i aetiGns approve bmembers for the past three years; Antal firian al statements for the past threeyears; i)A list of the names and addresses of its .cant Board rnz=bees and officers;and g)The most recent annual report filed with the Director of the Department of Commerce and Consumer Affairs. SECTION 2.'I'he records required to beekept at the o ration's principal office and any other retards as required by law,shall be open to inspection at a r rr hle time upon written demand f any memo,providing notice of five business days or more. AKrTCLE XIIIMN,--D 'NT SECTION' 1,These Bylaws may be amended or repealed by the vote of a majority e Board of Dixieetors present at 2,rneeting called for that rxvost. .RILE XIV-GOVERNANCE SECTION I Tie orporatior shall be free tO Conduct its:affairs in comp iarx t with the ley-Laws, The Board ofDirectors shah develop policies and procedures necessary to ensize responsible fiscal operation. SECTION 2. Dis�astil Policy * The Board reserves the right to dismiss board members when a board member fails to 0 their duties(ARTICLE IV,SECTION 3)and/or fails to comply Mth Meeting attendance polies (ARTICLE V11, SECTTONI 5). Board mew-bers subject-to di issal shall be voted on by the board with the subject b€ rd member required to abstain. President Jesse Keom,psi President,Signature. _- Date.August 23,20 An,erded by!the Board ofDircctors on August 23, c14,Mctti g 14-03 3 STATE OF HAWAN STATEP CCR71FICATE OF VENDOR COMPUANCE Th<s docwnent ptese,,,,,ts: tr-ompiam., tatof the venom i rifit: lay��� :�� &�Fain r� ��f� � rti=io,5 fr t 1 ['4�g�arl-,me`it ofT gifion �€�1,Y),,tt`s€E 1 t [Fl evemnuie Svvice-the Hwvva A D aft,'"€em of atot an`j,�,nimi pnai: Ree tics {DLRi€,and the, av-,&)Depam-nent&Commarcnftsjmer Aifas', Naim.Vondw POHAHA I KA LAN!ftww Complimt Hawaii 17685421-01 New t~l ,�a4 xt -14 7 t< ,: FEIN;S8N#: XX-0686 Uk XXXXXX0330 DCCA F€L : 225274 Stahm of p _ °* ftm X6 Hawaii Demffmont of Taxalicin 1t+t,rnal Revenue Serke. ons me .t1p 71 Hawa.Fll Department of€ao�&in&usl Paialims Status & Exempt „x rr a ryorri a,,i8 iE'. . ;Ya-E€ Flcy and r'1-vOy W ,inq r,fled `i" emi'y hm�awie d i!of'�corf4ale tom..i(' S 4 3.R.� ��, Not Co ? .:4m Thp��dr.'pf Js mal,n mxrpsr�snt ivi€h t**� 5i-c-'J coI"3a_t l'lels:suir ��. M I Ka Lani 77 d 4 t oj:dqtnt;,% ,d xne 1 50 1 C3 nor pro ti I 0'rg1p)zA!I Oil CORPORATE RESOLUTtON 1,Drew Kapp,Secretary of Mhghl I It Lani do hereby certify that the following is a full,true and correct copy of a resolution dulyadGpted bythe Board of Directors of said corporation,at its meeting duly called at 17-4519 Huina Road,Kunistown,on the Sth day of January,2021,at which a quorum was present and acting throughout;and that said resolution has not been modified, amended or rescinded and continues in full force and efil RESOLVEDthatch eperson holdinthe position of President or Executive Director,is e hr eb' v autho rind to exer ute on behalf of the Corpof atio n any bid,pro posat of contract for services performed by the Corporation,and to execute any bond required by such bid, proposal or contract with the State of Hawaii or county or any department or sub-division of any of thern IN WTNESS WHERZOF,I have hereunto set my hand,of said PA I Ka Larti,this 12th day Qj may,Z021. a a L ',55,6 Signature and Title id 3 Futures,Mow are-examples of our programs projects At K "ekes, during calendar year 2021. K� k„ 5 i h x s: I j z S i x s k i x f: a £� r � Y � s,..v. r y t� s i { m gg if F ^, 5 f x I ,.���,�,�,w __ . _,.-_ - _ ���„r �� - �:� _- .,�m. i r _. �_ ,,,; ,;�u+, _ ,i' �� 4 � P � ;4V ISM k 2. /H 4 .ice � d }}� 5e � 1 t (£{ I # �' N.. i' i 3 t �� � ¢ gx�Kn xi `i � y ,'o�rk t S �+'._ '� � .. Z � ��� T `v i Y i Y. 3 E t .” -sa �; k �•P4 i� ,�d 4 X14� 1 ' de- '�Y' �I,� ILS i� rt p.� s. ll � �I F�il ''z..: �I� ��=' f {, � _. _..._ _ r� _. s. -�'�- w r p E fr T f a x a �a T •.�: ,,:., ,. .,, ;. ;...�'` ���... ,��to � -`� r4-- �<�: r 7 7 i E r J �W q NY Fri _ N AN id E �r f� � r x i 1{i x 4' e 8 u a „r s s � . 5„� ..��” {, -� � �. ��:_. ._ �: �:; ... l �.� < 4., .. ,. ,�.. .... _ °�_.. m . � �_" ,. . � �. ,... - � .. =u' � �� ,}. -.. ;. t _. �. �. �',1 i �, r .� n� ,,.. Mi�M��„ j� �� .,;,, / ��F= �; �� �TM :; 3 ,. � -. .� ; t s � ., 3'�r- t x ..,�� _ =_i <,# a ': �:c�" � L.t .. � ,.. a —. �� .. �� County of - O szO .r STU. 22— Property Management Did Sion -, 8-31-9-1021 5 Street,Suite 11 01,Hilo-M 96720 Telephone: (8,08) 961-8,069rz DE 'E T ,; is mjrW ,, Ix .30 �y EW ` A., NIAL-XIE OF ORGANIZATION: Name P 0. Bax 76 Ilam HI 96743 AddressCil-31 Sate zip Code B. PERSON TO +1 1'4TA T: Gail Byme Baber .phone o: (808)938-8880 jqobile (6g6)938-8880 Email Address: gaj1bymebaber@gmaff.com Are you u-w-ailable to attend a 00,)M inten-ice on Sept. 13, 2621-beivireen 9:1 a to 3:10 p ? Yes x No If yea zoom link will be sent to your email addresswith.instructions. If no,please assim soineonefiom your organizationto attend with Imowledge owe proposed projects,and budget costs,and provide address above. 2 n-tonths from C. PROJECT PERIOD:-receipt of funds to D. PROJECT`A-NIE: Kaftlena Stewardship Ea PROJECT LOCATION ldT—Nm-: :5-6--001,019, 020, G21, M Five TMKs comprise trona,Norin K.Onala. E_ PROJECT AME: Kaihol ra Stewardship G. PROJECT COST: AmGunt requested: S: 59,29-8 Applicant share: 10,500 Other resources-- 12,720, Total Project Cost: S 82,518 H. REQUIMED DOCUNIETNTS: x Nori-profit(501(c)(3),IRS letter of detern2ination x Copy of org-mmtion brylaw's and mission statement x DCCA Certi:ficate of V'endor Compliance x Letter of Authorized Signer for Organization 1. CERTIFICATION: Yhe applicant cenrfies that the hiforniation contain ed rn dus applicanonis true and corract to Me but oflyis4her k-n ovule dge- N_A _Nj[E,OF AL-L 7THORIZED OF C' Gail Byrne Baber TITLE OF.k'LTIHORIZEI) OFFICLA-L: Mernl>er of the Board of Directors SIGNED: ga'IV214 V./w DJUE: 8/30121 NOTES: I- Provide various maps illustrating yourprojects,espedallyfor multiple parcels_ 2_ Prmide a calendar of" osa=d projects(stmt date,completion,etc.) 3- Refer to H.C.C-Article 10,Section 10-16(g),BRS 343;and other State and Local Laos that may affect your proposed projects. 4- Review yoir request forc omileteness- 5. Attachments are acceptable Sbould you have any questions,please contact Maxiae Cutler at Phone-(908)961- 8069 or Email-Maxine-Cutlere, �haw-2iicounty.gov Haww'i Cou=v is an Equal Oppafti=ty Emplqyer and Frmd&-r Page 2 of 6 BUSINESS�,PLX J. PROPOSAL: etade [an can her attache to application): Please see attachments t=or detail i 'i i K- PROJECT DESCRIPTION: (Yau may race to submit attachrraeratsfor a different t p ofprojec _Make siwo to include A to D its your attachments) Please see attachments. t A. Location of Project- i . Project'T j I C. Number of Persons Who d ill Benefit: z 3 D. Project Description(Give a Lir-igfdescraption of the wor-k-that Ivill be dine(i-v., removal of iwashvplants planting, sig.nage, etc. and list { iradwa Wal casts in hudgetdetails)-vita thefinds requested, Including a timeframe and ac m ties to accomplish statedpzirpose..4dditionalpages I ma _v he attac a4)_ { I L. PER-NUTS!APPROV L RE4 TIRED: Please see attachments for detaiL a 2. Enxironmental Assessments(A's): If yes, explain whyl whyIf not needed,explain why Ha ai`i County is an Eqng Opp"tmify Emiployer and Prmidff. Page 3 Gf 6 2. Special Nfanagement-Axea (STNIA)Permit: If yes, explain why?If not needed,explain why? 3. Other: N- 1. '.�NLAL-N-AGENM.NTfPRESERN�AUO.N PLAINS REVIENVED: (Provide list qlOre haeological,Bivial Treatinent,Resource Management,1'rese7vation, andothersuch Plans. Gtve an explanation how each is incorporated inyaw- projects.Addifionalpages may he attached-) Havvai'i County L- an Equal Opportunity EnVl and Proi-ider- .Page 4 of 6 a 3 i N. Budget Details: please ,ee attachmen1s, PROJECT Amount App1 � Off . r TOM AL ixre Rants Remval Project) Enter Enter Enter Example Total Ha ai"i County is an E .ii Opporhmity EnTloyer and Provider- Page-5 of 6 vider_Eat-5of6 0. APP LIC.A-NT INFORINUTION: Please see attachments 1- Brief history of the applicant organization.Include the date of incorporation as a non-profit organization fyse attacknents where appropriate-). I Main so es of fmanal support: I Please at list at least three(3)prior projectssuccessfully completed. (Include location and sponsg agent) a. h_ C. 4- Please initial below that the applicant understaurls thefolloiving documents shall be required if awarded stewardship grant funds: x Cerfificate of insurance shall berequired,with County of Haarai'i named as additional insured-Prm-ide proof Organization shall pro-ide the senn and arcual.report(s)which.shall x- include accomplisbruents,Bnancial statements explaining expendituresprojectsin progress-commauity involvement-and status of overall project. Organization shall immediately contact the Department of Finance, x Property Management Mrision upon dissohition of the organization or changes in the organization that may affect the Stewardship Grant Agreements. x Organization maybe rtquired to provide other documents as requested uTith the County of Hauraii Deparnent of FinanceV Hawai=i ,is an Equal Oppartmty EmployTr and Pro-vadcr Pad:6 of 6 aiholea Stewardship Business Plan,Implementation Schedule, Budget, and Applicant Information Business Plan Kohala's long-term vision to ensure the sustainable stewardship of these lands is to support the development, by local families and community groups, of services and goods related to these land and that a portion of the income derived is returned to stewardship of the land. A very important component of this vision is to create career pathways for Kohala youth to learn from professionals in the fields of natural and cultural resource management and conservation and provide hands-on internship and mentoring opportunities for them. We employ the principals of social commerce -community networks (community groups, families,locally based businesses) -to inform and drive economic activities creating jobs that protect resources and provide income for Island families. i .7 i Kaiholena Stewardship Kohala Lihikai's 501(c)(3)Application far Maintenance Funds Page I of 9 J. PROPOSAL The primary project activities implement the recommendations from the final report for the last stewardship grant for Kaiholena, including immediate outreach and signage about leaving no trace and not picking rocks from archeological sites for rock walls,guidance on how to protect the fishery, etc. Please see the attachments for a summary of recommendations from the last maintenance grant work. Work will continue on community-based archeology, involving Kohala students,as well as wildfire mitigation. Work will begin on drafting a long-term management plan. Community-based Supplemental Archeological Survey This project builds on community archeology work completed in 2020 and is designed to augment existing and newly completed archeological surveys at Kaiholena through employing students to verify and identify features possibly not identified. Kaiholena has the highest concentration of intact,pre-contact archeological sites in the State and additional field work will help further define features and/or identify features not yet identified. Working with National Park Service and other island professional archeologists, the existing Kaiholena archeological information will continue to be expanded through community-based archeology. First, consultations with descendants will be contacted to ask for their permission and input on how to proceed with this project,including, if they wish to do so, contributing their knowledge regarding sites or determining which knowledge should not be shared publicly. Depending on their input this project may be adjusted. Next, professional archeologists and Kohala students who participated in the last round of community archeology will provide an overview to a new cohort of local students on archeological work in Kohala and the tools and techniques typically used in survey work through three classroom visits. This same information will be provided at a community workshop,which was a sound success under the last stewardship grant. The workshop helped to generate a feeling of stronger protection and stewardship for the area. Archeological data will be gathered during field trips with students and community members. Paid internships will be offered to Kohala students to spearhead working in-the field and assisting with updating and expanding the archeological assessment from the field data. The assessment will be reviewed by NPS archeologist and the other on-island archeologists participating in this project. The assessment will contribute to a preservation plan for this area that is driven by the community. It became clear under the last project that a final preservation and stewardship plan will take several years of community outreach and input. Outreach to Increase Critical Stewardship Actions The user survey analysis from the last stewardship project at Kaiholena identified the following recommendations: 1. Install two interpretive signs at the primary entrances to Kaiholena to encourage leaving archeological sites intact,leaving no trace, and information about how to protect the nearshore habitat and fisheries. The Kaiholena Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 2 of 9 i I i I i signs will not be visible from the highway (to discourage motorists from stopping). pp g)• 2. Install one interpretive sign at the most heavily used Bay encouraging care for the nearshore environment and fisheries with basic recommendations for leaving no trace. 3. Design a public service announcement for Kohala radio and island-wide radio stations and the local Kohala paper, encouraging people to leave no trace when visiting the coast,with specific guidance and actions people can take. Ensure the PSA is aired. This project activity is conducted with volunteer time and no funds are requested. Through classroom visits, individuals with professional experience designing and implementing conservation and preservation projects will provide an overview to local students of and the tools and techniques typically used in this type of work. Paid internships will be offered to students to implement these projects. Wildfire Mitigation This area is in the heart of an area at high risk for devastating wildfires as the dominant vegetation, kiawe and grasses, easily carry fire. Fires in the area have devastated native vegetation, created erosion, and destroyed cultural sites-kiawe burns so hotly that pohaku explode. This project will mitigate wildfire to prevent erosion impacts to water and air quality and endangered species habitat by 1.) installing a closed, steel cigarette receptacle (closed ashtray) at the primary Kaiholena Public Access. Mitigation work (weedwhacking) under the previous grant, revealed numerous cigarette butts in the grass next to the parking lot at Kaiholena- a fire waiting to happen; 2.) trimming kiawe to minimize the possibility of ground fires moving up into trees (which creates hotter, more destructive fires), and 3.) weedwhacking to decrease ground fuels. This fuels reduction work will be completed by on-island crews trained in working in culturally and archeologically sensitive areas, following protocols to ensure natural resources are protected as well as localized micro-environments (balance of shade and moisture retention with reduction of hazardous fuels). Forty hours of mitigation work will be accomplished by a six-member crew with training in working in culturally sensitive areas. Before and after photos and estimates of reduced fuel load will be done. Terrain varies so it is difficult to estimate before- hand the exact acreage to be treated. Mitigation needs vary by year and season, however,the reduction of ladder fuels (tree limbs that can spread a grass fire up into trees) and piles of kiawe left from archeology work done by the previous landowner is a priority. Please see the project Implementation Schedule and Maps below. Kaiholena Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 3 of 9 Implementation Schedule Caiholena Month Action # Actions 1 2 3 4 5 6 7 8 9 10 12 For all activities,secure all required approvals and permits. EA not required. Secure exemption for 1 CDUA. x x x For all tasks,progress reports and final report to summarize work accomplished to County w/lessons 2 learned Community-based Supplement Archeology Asssessment Host planning meeting with volunteer archeologists and Kohala High School teachers-adapt project as 3 needed. X 4 Vist class rooms with archeologists x x x Recruit students and select paid internships for high 6 school students x x Conduct site visits with archeologists and students. 7 1 Equipment from previous grant to be used. x Students draft assessment under guidance from 8 archeologists and mentor coordinator x x x Create wildfire resource and suppression access maps for firefighters to use to access lands without 9 impacting sites for fire suppression. x x x 10 Host community workshop x 11 Wildfire Mitigation Conduct planning meetingto refine scope of work if 12 needed X Conduct site-visit to refine scope of work-exact areas of fuels reduction for optimal protection of 13 Iresources I x Order and isntall steel cigarette receptical at 14 Kaiholena access I x Ix Ix x I I Take pre-mitigation photos and measurements of areas to be treated and estimates of fuels to be 15 reduced x Hire crew trained in mitigation in resource senstive areas and rent needed equipment(safety, 16 weedwhippers,chainsaws,chains,chipper) x 17 Review training with crews,on-site x Conduct mitigation under the supervision of an arechologist and experienced individival in wildfire 18 mitigatin X X Take post-mitigation photos and measurements of 19 area treated and estimates of fuel reduced x X 20 Outreach to Increase Community Stewardship Actions Host planning meeting with Kohala High School teachers-likely combined with Community Based 21 Archeology planning meeting x Visit classrooms with resource management 22 professionals x x 23 Offer and select paid high school interns I Ix I I I Interns visit site,design,and install interpretive signs and begin conversations in the community 24 through small group meetings. X X X �x X X Interns visit site,design,and install interpretive signs under mentor coordinator guidance. Summarize outline of community supported 1 25 Istewardship actions for next steps. I I Ix 2i—x Ix Ix Kaiholena Stewardship Kohala Lihikai's S01(C)(3)Application for Maintenance Funds Page 4 of 9 i i Map of Maintenance Area Recij Property Tax?office r Overview i tf 1y ull, „. Legend a ❑Parcels u R EP Z ?£ � n x r k� k � r r # � a k f d' s3 t "Nawa ii County makes every effort to produce the most accurate information possible.No warranties,expressed or implied,are provided for the data herein,its use or interpretation The assessment information is from the last certified taxroll.All data is subject to change before the next certified taxroll.The'pa rcels'layer is intended to be used for visual purposes only and should not be used for boundary interpretations or other spatial analysis beyond the limitations of the data.The'parcels'data layer does not mnta in metes and bounds described accuracy therefore,please use caution when viewing this data.Overlaying this layer with other data layers that may not have used this layer as a base may not produce precise results.GPS and imagery data will not overlay exactly. Date created:8/28/2020 Last Data Uploaded:8/28/20207:42:43 AM Developed by"Schneider !�`7 4£OSi'ATIA� Kaiholena Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 5 of 9 K. PROJECT DESCRIPTION A. Location of Project: Kaiholena, North Kohala B. ProjectTMKs: S-8-001, 019, 020, 021, 022 Five TMI(s comprise Kaiholena. Mitigation for fire and natural resource protection is most effective on a landscape scale - all TMKs-instead of piece meal. C. Number of Persons Who Will Benefit 3,000, including, 0 7 - 10 Kohala High School students,with more on campus (-20 to 30) through classroom presentations and work, 0 S residents employed for wildfire mitigation, 0 all community members who frequent the coast,and, a government agencies tasked with fire suppression-mitigation can decrease cost to these agencies. 0 visitors to North Kohala. This district receives 250,000 visitors per year in a typical year. L. PERMITS/APPROVALS REQUIRED 1. Environmental Assessments (EA's): No EA is required as no project activities trigger the requirement for one. 2. Special Management Area (SMA) Permit: No SMA is needed as the project activities support the SMA policies to "...preserve, protect, and, where possible, to restore the natural resources of the coastal zone of Hawaii" No development is being done or structures erected. If the County feels an SMA is necessary,we will secure one. 3. Other: N/A but will work with County if something arises. M. MANAGEMENT/PRESERVATIONPLANS REVIEWED: There are two extensive archeological reports for Kaiholena in addition to work conducted by Kohala High School students in 2020 with archeologists from the National Park Service. All relevant plans were submitted with the PONC nomination forms and are likely part of the County of Hawaii records for this property(ies). The archeological reports include work by the Bishop Museum in 1979 and Thomas Dye in 2005 as well as worked commissioned by the County in 2012 and the KHS work n 2021. All project activities are aligned with and support further protection of sites identified in these documents and the community archeology work furthers the work above, documenting for the first time trails and other features not previously mapped to ensure the greatest protection for future generations. N. Budget Details: Please see below. Kaiholena Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 6 of 9 3 I Budget Details Other Amount Project Budget Applicant Share Resources Requested Total Community-based archeology 4 student intenrshi s and mentor coordinator $2,000 $8,000 $10,000 Donated archeologists time-80 hrs x$124/hr $9,920 $9,920 Subtotal $2,000 $9,920 $8,000 $19,920 Wildfire Mititation GaMnized steel tube cigarette receptacle plus materials and time to install $1,000 $1,000 Printining for wildfire cultural resources and suppression I maps informed by archeology work. $100 $100 r Trail crew time for weedwhacking and kiawe fuels reduction. Includes chipper rental and management time. $800 $19,000 $19,800 Subtotal $0 $800 $20,100 $20,900 Outreach to Increase Community Stewardship Actions Three interpretive signs installed. Cantileaver style similar to what is at the old parking lot at Kaiholena. $15,000 $15,000 High school internships and mentor coordinator to conduct site visits,design signs and begin conversations with community about implementing user survey actions including bathrooms,designated trail usage,etc. $2,000 $8,000 $10,000 Public Service Announcements for island radio stations educating and encouraging stewardship $1,000 $1,000 1 $3,000 $0 $23,000 $26,000 Subtotal of 3 Activities $5,000 $10,720 $51100 $66,820 Other In-kind liability and medical for all projects-provided through NPS $2,000 $2,000 Project Coordination and Compliance-Kohala Lihikai,Kohala High School,Malama Kohala Kahakai,community groups, vendors,etc. $5,500 $8,000 $13,500 Transportation for interns for arch and stewardship outreach- approx 15 site visits x$0.55/mi x 30 mi/rt; Kaiholena and Pao'o assesments with interns will be on different days. $198 $198 $5,5001 $2,0001 $8,198 $15,698 TOTAL $10,5001 $12,7201 $59,2981 $82,518 O. Applicant Information 1. History In 2011, Kohala Lihikai was incorporated by five North Kohala nonprofits and community groups who came together to merge their efforts for the primary purpose of stewarding coastal lands of North Kohala. Kohala Lihikai's mission is in support of the North Kohala community's 50+year effort to preserve their coastline as well as the uninterrupted stewardship of most of these lands by community members and families. Kohala Lihikai has successfully implemented stewardship and restoration projects at Upolu Point, Kaiholena, Pao'o, and other sites in North Kohala with funds from private foundations and volunteer donations of time and materials. Kaiholena Stewardship Kohala Lihikai's 501(c)(3)Application forMaintenance Funds Page 7 of 9 2. Main Sources of Financial Support Our primary sources of funding include grants as well as donations of money,time, and materials. We have received grants and successfully completed projects funded by The Atherton Family Foundation and the National Park Service The National Parks Service Ala Kahakai National Historic Trail,which has significant capacity to support community-based work, e.g. NPS is allowing us to work under the MOU with the County so that this project is covered by liability insurance. 3. Project Successfully Completed a. Erosion mitigation at Upolu using sediment check dams and reestablishment of native vegetation. Kohala High School students were the project co-leaders and were provided the opportunity to learn about various careers in natural resource management. b. Coordinating training in chainsaw safety and wildfire mitigation for community trail crew members. c. Mentoring project at Kohala High School where students designed an educational wayside that was installed at Kaiholena, educating visitors about the area,the community's effort to protect the area,how to mitigate their impact to Kaiholena. Students met interpretive professionals to learn about the careers available in educational interpretation and natural resource management. d. Outreach materials about the North Kohala's coastal preservation effort. e.Working in partnership with land trusts to secure funding to close large land preservation purchases,including drafting grants that secured more than $5.1 million in funding. f. Partnering with Malama Kohala Kahakai to coordinate work on the County Maintenance Fund grant for Kaiholena and Paoo, 2018-2020, including working with archeologists, Kohala High School, students, community members and organizations, etc. 4. Please see original document, page 6 certifying that we understand certain documents will be required if awarded stewardship grant funds. Kaiholena Stewardship Kohala Lihikais 501(c)(3)Application far Maintenance Funds Page 8 of 9 Attachment B Required Documents 1. IRS Determination Letter 2. Bylaws and Mission Statement 3. DCCA Vendor Certificate of Compliance 4. Letter of Authorized Signer for Organization Kaiholena Stewardship Kohala Lihikai s 501(c)(3)Application for Maintenance Funds Page 9 of 9 CIA IRIS 2tfi7C� s'iq�$Aik .011!04 RoVedue incinnati Service Center In reply refer to 0752235477 CINCINNATI OH 45999-DOSS ]far . 28, 2043 LTR 4168C [ -310 5951, 000000 0 BOD T ` AL 0. A KOHALA NEI Y. GAIL BYRNE BARER O BOX 198900 PM9 2213 14AWI 141 V6710-8900 Employer Identification, Nu.tnberz X55-31049 Person to- Contact.- Customer service Toll FreeTelephone Number. 1- 77��- 9-5500 Dear Taxpayer.* This isin response to your Mare Mu 20 11 13,j# reques11 t" for infttr tatlon .regarding your tax-,exempt status._ our recor:ds indicate that you were recognized :as exempt under section 5111t`cl ( 3'} of tyre internal Revenue Code in a determination letter issued in,, Septem4er 20.12. Due records' also ind .cat that you are not a priva'te foundation withio the ean3rtg of section 509010,1 of the Cade because you are described in section(s). 09(a) (1) and 170 (b) (l' (A) vtil Donors may deduct contr.buti,ons .to you as Provided; in section 170 of the Code. Bequests, legacies , devisestransfers, or gifts to YOU ur for your use are; deductible for Federal estate: and gift tax purposes if they meet the applicable provisions of sections;, 2055, 2106, and 2522 of the; Code. Please r*eferr+ to our etrsi.-te www.ir4s¢gov e foto of rmatinrr reg rd rr r filing rejouirements . e6ifi.c lly' section 033(() of the. C: de provides that failure to file an annual. -information return for 'three consecutive yeas results ,in revocation of to .-exemPt tatu a.s; of the filing due date of the third return for organi ati.11 ons required ;td file. We will publish a list of organizations whose tax-exempt status was revoked under' section 6033 ` 1 of the Code an our website beginning in early. 2011. D752235477 Mar. 28t 2013 LTR4168C; 0 45-3104951 000000 001 NALAMA KOHALA, NEI Yo GAIL BYRKE BABER, BOA 190SMB 223 :14AWI HI 96719- �� Vox 'have any ouestionVeese call us at the te10.phone nu be shown in the :he'ading of this l+ette.r. SincerelY your , b Stephen, Paxton Oiler Iq- Manager, Aft Operations . Bylaws of ,Kohala tihi ai Article 1 Offices ces Section L Principal'Office The principal office of the corporation is located in Hawaii County, Mate of Hawaii. The primary mailing address of the organization is the U.S. Postal Service: P.O. Box 76, Hawi,H 96719. Section 2.Change of Address The designation of the county'or state of the corporation's principal office may be changed b amendment of these Bylaws. The Beard of Directors may change the principal office from one location to another within the named county by noting the changed address and effective elate below, and such changes of address shall not be deemed, nor required an aendiiezt of these Bylaws. Address: 5-960 Beers Read,Havv Hl 96719.. Dated: June 15"2012 New Address. Dated: (1 New Address: Section 3. Other Offices The corporation may also have offices at such other places, within or without its Mate o incorporation, where it is qualified td do business, as its business and activities may require, and as the Beard of Directors may,, from:time to time, designate: Article 2` Nonprofit Purposes Section 1.IRC Section 501(c)(3)Purposes This;corpciration<7s organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Cede.,including, for such purposes,the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code. Bylaws of Kohato Lihikai Page I of 16 I S f F i section I SpCeffieDbjectives d Purposes The purpose cif this corporation shad be: (a) To preserve,promote,acctuire,restore,:sustainably nanage, and steward land and near shore marine environn ents`and their associated natural, historical;, archeological, and cultural resources in a Manner that is mindful of future generations'. To protect public accesses andopen spaces utilizing methods appropriate for each parol of land or easement including cooperative agreements, easements, leases, licenses, and. acquisitions. (l?) Operate as a land trust in alignrr Birt with the best practie s of land trusts. ( ) To faster community-based stewardship involving„descendents,users,'youth, cultural practitioners, and kupuna'(elders)in cooperation with landowners, government agencies, and local groups. (d "To foster the develqpmeutof techniques, skills, and.systems,that will empower communities and local groups to manage open spaces dad'public access and associated natural and cultural resources in a sustainable and responsive manlier, (e) To seek out, solicit, collect and distribute funds,receive donations, and or property to carry,ourpro jeuts consistent with the purposes stated herein and°withittc meaning of Section (c)(3) of the Internal Revenue Code, and the transaction of any or all 11'awful activities for which the nonprofit corporations may be incorporated udder Chapter 415B,HawaiiRevised Statutes. Attiele 3 Directors Section 1.Nuinrber The corporation shall have six directors and collectively they shall be known as the Board of Directors. Thee of of directors Vinay be chanced.by a majority of the Board cif 1itetors. Section 2. Qualifications Directors shall be of the age of majority in this state and have an active interest iA preserving and stewarding open spIaces.Other qualifications may include a history of community work and skill set appropriate for supporting Kohala Zihikai's mission and.purposes, Section 3.Powers Subject to the provisions of the laws of this state and any li.mtations'in the Alticles of Inst rporation and these Bylaws relating to action required of this corporation,the activities and affairs of this corporation.shall be c6tiducted and'all corporate powers shall be ekercised by or under the direction of the Board of Directors. Section 4. Duties It shall be the duty of the directors to. (a) Perforin any and 411 duties imposed ort fhe collectively or individually by law,by the Arti Iles of Incotporatioh or by these Bylaws,, Bylaws o f"ala Lihikai (b), Appoint and reriaove, employ and discharge,and,except as otherwise provided in these Bylaws,prescribe the dunes and fix the compensation, if any, of all officers, agents and en ployees of the corporation; (c) Supervise all officers,.agents and employees of the colporation to assure that their duties ; are performed properly; (d) Meet at such tunes and places as requiredby these Bylaws; (e Register their addresses with the Secretary of the cOrporation,and notices of meetings;, mailed or telegraphed to them at such addresses shall be valid notices thereof. (f) review the organization's.tax returns (9901 form) for correctness and completeness before filing with the IRS, 11 fig) Provide oversight of audits, compilation of financial statements, and selection o independent accountants. Section 5.Term,of Office Each director shall hold office for aperiod of six years and until his`of her successor is elected. and qualifies_ To ensure srrtoiath organizational transitions the Board rmy'elect to stagger elections. For example,one third of the directors appointed in first terms may hold office for four years and until his or her successor is elected and qualifies, and'one third of directors appointed in the,first term,will hold office for fivo years and until his or her successor is elected and qualifies. Section 6,Compensation Directors shall serve without compensation except,they shall be allowed reasonable advancement.or reimbursement of expenses incurred in the performance of their dutiesa Section 7.Independent e All of K6hala Lihikai's'Board Members shall be independent voting Members as defined by the followingcriteria: (a) Board Member was not compensated as an officer ox e npltayee_ (b) Board Member did not receivel more than 10,000 during the year for any work associated with Kohala Lihikai except for certain reasons as disclosed fully to the Board per'KiJba.la L,ihikai's Conflict of Interest Disclosure policy as outlined in ArticleNine, Tine, Section a. (c) No Board Member's farigily members were involved in.a disclosable txansaction;(excess benefit, loan, significant business dealings, etc.). Specifically,no officer,director,trustee or key employee has a family relationship or business relatioiaship with any other officer, director,trustee,cr key employee. in addition to sighing Kohala Lihikai's Conflict of Interest Disclosure form during the,first meeting of the calendar year, all officers, directors, and key employee shall.disclose on same form whether they have a family or business relationship with any other officer, director, or key employee.if any real or potential conflict is identified at this time or any other time,the indi�lidual(s) with the potential or actual conflict will recuse tlenaselves from voting and the rest of the Board shall vete on whether in fact:a conflict exists. If a conflict exists,the Member with the conflict shill excuse himself or herself from the meeting while the rest of the Board discusses and decides what should be done about the conflict. Bylaws t�,fKr hala Lihikai Page 3 o f l 6 Section 8.Place of Meetings e'etings shall be held at the principal office of the corporation unless otherwise provided by the Board or at such other place as may lie.desizatedfronr time tci time by resolution of the Board of Directors. Section .Regular Meetings Regular meetings of Directors shall be held on the first Friday of every month at :00 A,M%l unless such day falls on ale gal holiday, in which event the regular meeting sha11 be held at the same hour and place on the,next business day. If this corporation m kes no provision,for members,.then,at the regular meeting of directors held on the first Friday of April of every year, directors shall be elected by the Board of Directors. Vatting for the election of directors shall be by written ballot. Each director shall cast one vote per vacancy.The candidates receiving the highest na ber of votes up to the number of directors. to be elected shall,be elected to serve:on the Board. Section 10.Special Meeting _ Special meetings of the Board of Directors may be called by the Chairperson of the Board,the Pxesident,th(e Vic I'xesclent, the eeretaryby ary t�vo dixectrs., fir, f.diffrent,by the persons pecifie ll.y authorized under the laws of this-state,to call special meetings of the Board.Such meetings shall be held at the principal office of the corporation or, if different, at the place designated by the perscsn or persons calling the special meeting. Section 11.:Notiee of Meetings Unless otherwise provided by the Articles of Incorporation,,these Bylaws, or.provisions of laws, the following provisions shall govern the,giving of notice for meetings of the:Board of T�irectors: a.Regulax Meetings,l�to notice need be gi etz of''any regular meeting of the Board of Directors. b..Special Meetings, At least one week prior to the.meeting,notice shall be givgn by the Secretary.of the corporation to each directot-of each special rneeti present, and the only motion which the Chair shall entertain at such meeting is a motion to adjourn. .Section 13.Majority Action as.Board Action Every act dr decision dobe or made by a majority of the directors at a meeting duly held at which a quorum is present is the act of the Board of Directors. Section 14. Conduct of Meetings Meetings of the.Board of Directors shall be presided over by the Chaiiperson of the Board, or,if no such person has been so designated or,in his or her absence, the President of the corporatison. or, in leis six'her absence,by the Vico President of the corporation or,;in the absence of each of these persons, by a Chairperson chosen by;a majority of the directors present at the meeting.The Secretary of the corporation shall act as secretary slf all meetings of the Beard,provided that,in his Or her absence, the presiding officer shall appoint another person;to act;as Secretary of the Meeting. Meetings shall be governed by Hawaii Revised Statutes, Section 414D,;insofar as such rules are not inconsistent with.or in conflict with the Articles of Incorporation, those Bylaws or with provisions of law. Section 15. Vacancies' _ Vacancies on the Board of Directors shall exist{1) on the death,resignation car removal of any director, ( ) whenever the number of authorized directors is increased, and(3)whenever any diiector.is absent from three consecutive regularly scheduled Board meetings without prior notice. Any director may resign effective upon givingvritter notice to the-Chairperson of the Board, the President,the Secretary or the Beard of Directors,unless the notice specifies a later time for the effectiveness of such resignation. No director may resign if the corporation would thenbe,left without sly elected director or directors in chane of its affairs,except upon notice to the Office of the..Attorney General or other appropriate agency of this state.Directors may be removed fcorn office, with or without cause,as permitted by and in accordance with.the laws of this state. Unless othe vise prohibited by the Articles cif Incorporation, these Bylaws or provisions of law,vaea rcies on the Board may be filled by approval of the Board of Directors, If the dumber of directors then irs office is less than a quorum, a lvacancy on the Board ni, be filled by approval of'a majority of the directors then in office or by a sale remaining director.A person elected to,fill a vacancy on the Board shall hold office until the next election of the:0 aid of Directors or UrItit his or her death, resignation or rerx oval from office, Section 16.Noniiability of Directors The directors shall not be personally liable for the debt, li.abili.ties or tither obligations of the corporation, Section 17.Indemnification by Cc rporation of Directors and Officers The directors and officers of c corporaticin shall bsJ indsmnitied b the co oration to the fullest extent perrmissible under the laws of this state. Section 1 .Insurance for Corporate Agents Except as may be-otherwise provided under provisions of law,the Board sof Directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of tbe. . vlaws-ofKoh ala,Lih,ikai Page 5 o f,16 i t i a .. corporation;(including a director; officer, employee or other agent of the corporation.) against liabilities asserted;against or incurred by the agentin such capacity or arising out.of f the agent's' statin as such,whether or not the corporation would have the power to indernnify the agent against such liability under the Articles of lncomoration.these Bylaws or provisions of law. Article Officers Section 1.Designation of officers The officers of the corporation'shall he a President, a Vice Preident,';a secretary end a Treasurer.The corporation may also have a Chairperson Of the Board, One or more Vice Presidents, Assistant Secretaries Assistant treasurers aM ether such officers with such titles as ,may be determined from time tri time'by the Board of Ditectors. Section 2. Qualifications Only a director may serve as an officer of this corporation. Section 3.Election and Term of Office Officers shall be elected by the Board of Directors,at any time. and each orticer shall hold office' until he or she resigns or is removed or is otherwise disqualified to serve,or;until his or tier successor shall be elected and qualified,whichever occurs first, Section 4.Retnoval and Resignation Any officer,may be removed,with cause,by the Board of Directors, at any time.Any officer tray resign at any;fiitrie lay giving written notice to the Board of Directors or to the'l'resident or Secretary of the corporation. Any such resignation shall take effect at the date ofreceipt of such notice or at any later date specified therein, and,unless otherwise specified therein ,the acceptance of such resig ati' shall not be necessary to make it effective The above provisions of this Section shall.be-superseded by any conflicting terms of a contract, which has been approved orr:ratified by the Board of ?hectors relating,tc themploymentof any officer of the corporation; Section 5.Vacancies Any vacancy caused by the death,res gnatim removal,disqualification or otherwise, of any officer.shallbe.frlled by the Bcrd of'T tirectors. In the event of a vacancy in any office other than that of President, such vacancy may be filled temporarily by app ttintment by the President until such time as the Board shall fill the vacancy. Vacancies occurrin in offices of officers appointed at the discretion of the board may or may not 6e filled as the Board shall.determine.' Section 6.Duties of President The President shall be.the chief executive officer of the corporation anti shall, subject to the: control of the Board of Directors, supervise and control the affairs of the corporation and,the activities of the officers. She or,he shall perform all duties incident to his or her office and such other duties As maybe rcquir6d bylaw,by the Articles cif incorporation or by these'Bylaws'or which may be prescribed from time to time by the Berard,of Directors,. Unless another person i specifically appointed.."Chairperson,.of the;.Board of Directors,the President shall preside,at all meetings of the Board of Directors. Except as otherwise expresslyprovided by law,by the 4y"q4hala:Lihik-a Articles of Incorporation or by these Sylaws,he or she shall,in the name of the corporation execute such deeds, rnortgA;es,bonds, contracts, checks or other instruments which may from time to time be authorized by the Board of Directors. Section .,Duties of Vice President In the absence of the President, or in the event of his or her inability,or refusal to;act,time Vice President shall perforin all the duties of the President,and when so actin g.shall have 41t the powers of,and be subject to all the astrictions can,the president. The Vice President shall have other powers and perform such other duties as maybe prescribed bylaw, by the Articles of Incorporation car by these Bylaws or as may be prescribed by the Board of Directors. Section 8.Duties of Secretary The:Secretary shall. Certify acid beep at the principal office of the corporation the it in ,or a egpy',of these Bylaws as andel or oterwise altered to elate: Deep at the principal office of the.corporation or at such other place as the Board may determine,,. a book of nrinutes of all meetings of the directors,, and,if applicable,meetings of con itittees of directors, recording therein the time and place of holding,whether regular„or.special, how called, how:notice thereof was given,the names of these present or represented at the nmeetin2 and th proceedings thereof. See that all notices are duly given in accorelance with the provisions of these Bylaws oras required by law, Be custodian of the reIcords and of the seal of the corporation and affix the seal, as authorized by law:c r the provisions of these Bylaws,to duly executcd.documents of the corporation. l�xhibit at all reasonable tithes to any director of the corporation, or to his or her agent or attorney, on request tlierefcire,the Bylaws aridthe minutes of the pr' ceedi gs of the directors of the corporation. In general,perfor�rrr all duties incident to the office of Secretary and such other,duties as,may be required y law, by the Articles caf Ir com aoration car by these Bylaws`or whack may be assigned to him ear hertforn time to`time by the Board of.Directors. Section 9.]Duties of . keasurer The`T'reasurer shall. Have charge and custody of. and be responsible for, all funds and securities of the corporation, and deposit n11 .rich funds in the name of the corporatioir in such banks,twist companies or either depositories as shall be selected by time Board of Dire' ors. Receive, and give receipt for,monies due and payable to the corporation from any source whatsoever_ Disburse, or cause to be disbursed, the funds of the corporatian as may be directed by the Board Bylaws q f`Koha.1cr Lihikai 'age 7 of 16 of Directors;taking proper vouchers for such disbursements. deep and maintain adequate:and correct accounts of the corporation's propc�ies and business transactions, including accounts of its assets; Iiabilities, receipts, disbursements, gains acid losses. 3 Exhibit,atall reasonable tirme�the books of account and financial records to any director.of the corporation, or to'tis or her agent or.attorney, on request therefore, I k6hdcr to the President and directors, whenever requested, an account of any or all of his or her transactions as Treasurer and of the fiiixancial eordtion ofe corpertion. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included.in any required reports In general,perforin all duties ineIident to the office of Treasurer and such ether duties as may he required by law,ley the Articles of fncorporation of the corporation or by these Bylaws or which may be assigned to him or her from,time to time by the board of D1 dors. Section 10. Compensation The officers shall derv'without compensation except, they shall be allowed.reasonable advancement or reim- bursement of expenses incurred in the performance of.their duties. Article 5 Committees Section 1,Executive Committee The Board of Directors may,by a majority vete of its Members, designate an Executive Cotitzi�ittee consisting o Board Members and may delegate to such.committee the powers arid_, authority of the Beard in the management of the business and affairs cif the corporation, to the extent perm itt6d, and except as may otherwisebe provider[,by previsions of law. 'By a indjority vote of its 1VMembers,the hoard may at any time revoke,or modify any or all of theEkeelitive, Committee authority so delegated, increase or decrease but not belowtwo( ) the nurtiber of the Members of the Executive Committee and fill vacancies on the Executive Cormnittee from the l Ietnbers of the Bo.drd. The Executive Qommittee shall beep regular minutes of its proceedings,. cause there.to be filed.with the corporate reports and report the same to the Board from time tri tune as the Board may require.' Section 2. t tkaersamrnitte�es The corporation shall"have such other committees as may from tune to time be designated by resolution of the Board of Directors. "T'hese Committees may consist of persons who are not also Members of the Board and shall actin an advisory capacity to the Board. Section 3.Meetings,and Action of Committees Meetings and action,of committees shall be governed lty; noticed,held and taken in accc�rdarzce .with the,pre visions oft concerning meetings of the Board of Directors, With such changes in the context of such Bylaw' prcxviious as are necessary to substitute tlecommittee and its Members for the Board of Directors and its Members, except that the time for regular and ylaws a,f` ohala Lihikiai P4ge of j 6 special meetings of committees may be,fixed by resolution of the Board of Directors or by the committee.The}hoard of Directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are consistent with the pruvisioxs of these Bylaws-' " ie Execution fInstrunxe ts,lDeposits' nd funds Section 1. Execution r f Instruments Board of Directors, except as otherwise provided in,these Bylaws,may by resolution authorize any officer or agent of the corporation to enter into any contract or execute.and deliver any instrument in the name of and on behalf of the corporation, and such authority may be gencral car confined to specific instances.Unless so authorized,no officer, agent c r employee shall have any power or authority to bind the corporation by any contract or engAge ent or to pledge its credit lir to render it liable monetarily for any purpose car in any amo.11 t. Section 2.'flhecics and Notes! Except as otherwise specifically determined by resolution of the Board ref Directors, or as otherwise required by law,checks, drafts, promissory notes, orders for the payment of money and other evidence of indebtedness of the corporation,shall be signers by the Treasurer or by the President of the cot Any check for more than$500 trust have both the Treasurer's and President's signatures. ;Section ,3,Deposits All.funds of the corporation shall be..deposited from time,to titre to the credit of the corporation m such banks,trust companies or other depositories as the Board'of Directors may select. Section 4.Gifts The Board of Directors may accept on behalf of the corporation any contribution,gift, bequest or devise for the norrlarnfit purposes cif this corporation_ Article s7ine outlines Kona a Lihikai's` gift acceptance policy, which requires that all cash and non-cash gifts over'$20 be recorded and this inforniation supplied to Members of the Board. Any gift.that is over$20 and that is identified by the Board or employees as inappropriate, shall be returned. Article 7 Corporate Records,Reports,inspections,and Seal $ection 1.Maintena ee..of Cbrporate Records The corporation shall keep at its principal officer (a. ),'Minutes of all meetings of directors,committees of the Board indicating :ti the- me and place of holding such;meetings, Nvhether regular=car special,howl called, the notice given and the names of those present and the proceedings:.thereof, (b,)Adequate and correct books and records of account including accounts of Its properties and business transactions and acounts of its assets, liabilities,receipts; disbursements, gains and. losses. Revenue shall be recorded and broken out into.three''categories, related or exempt function revenue (based on nein-profit tnission); unrelated business revenue (not related to exempt purpose) and revenue.excluded from tax (interest,dividends,royalties,gains, etc.) Bylaws o f ohaler ihikaa - Ton-cash contributions shall b recorded and broken down by specific type (time,goods, services,etc.) The value cif cion-cash';cranttibutions is determined using Federal gdi aance f6r the sam ar►d by the,market valLie f e foods or services. Revenue received by Kob"11 11inikai in excess of ,000 from anyone contributor must be itemized and'detailed. Revenue derived from `special events"in.excess of$J5,000 shall b separated fion� ether reg{enues received, (c. A copy of fisc corporation's Articles of Incorporati the Internal Revenue Code, Section 2. Prohibition Against Private Inurement" No part of the net earnings of this corporation shall inure td the benefit crf, or be distributable,to, its directors or trustees,officers or ether private person,except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered.and,to make payments and distilbut ns ire furtherance of the purposes of this corporation. Section 3. Disclosure=of Potential and Real Con lieu of Intertst' Kohala Lihikai shall have a written conflict of interest policy, which all Board Members and key enipiciyees sign at the first Board meetin of the year. This policy requires that interests that could potentially dive rise to conflicts be disclosed in writing. If any real or potential conflict is identified at this time or any other time,the individuals) with:the Potential or actual conflict will: recuse themselves from voting and t`he rest of the Board shall'vote all whether in fact a conflict exists. If a conflict exists, the Member with the conflict shall excuse themselves from the meeting while the rest of the Board discusses and decides what action to take regarding the conflict." Section 4. Disclosure of Relo-Ied Party Transactions In addition to si�ningI ohala Lihikai's Confliet of.Interest Disclosure form during the first meeting of the calendar yeaf,;all officers, directors, and ley employee shall disclose on same form whether they have airy related party transactions with any other officer, director,or key` employee. If any real of potential conflict`1,. identified,the lndividual(s)with the potential or actual conflict will recuse themselves fro voting and rest of the Board shall:vote an whether in fact a conflict exists. Ifa conflict exists,the Member with the conflict shall excuse themselves from the meeting whip the rest of the Board discusses and decides what,should be done about the conflict. Section 5.Distribution 'of Assets Upon the dissolution,of this corporation, its assets remaining after payment, or provision for paymc t, cif all debts and liabilities-of this corporation shall be distil rrted for one or more exempt purposes;within the meaning of Section 501(e)( ) of the.Internal Revenue Code or shall: be distributed to the federal government,or to a state or local,government,,for a public purpose- Such distribution shall be made in accordance with all applicable provisions of the laws of this , state. Sectio 6:.Private Fonndatio n Re quirernents'and Restrictions In any taxable year in which this cdrporatxon is a private foundation as described in Section C1 (a) of the Internal Revenue Codlc, e corporation 1) shall:distributeitsincome for said period at such time and manner as not to subject it to tax under Section 4942 of the Internal Rcvcnue Code; 2) shall not engage in any, act cif self-dealing as def ned in SQ0400 4941(d) of the Internal ReVch Code, 3)shall not retain any excess business holdings asdefined in' Section 4943(c of the:Internal.Revenue Code;4) hall not make aninvestments in such manner,as to subject the;, corporation to tax under Section 4944 of the Internal Revenue Cade; and 5)shall ra0t:m6 e any taxable expenditures as defined in Section 4945(d)of the Internal Revenue Code. P,7ge 11 of 16 1 I Article Organization Policies Kohala Lihikai as a ncrriprofit,tax-exempt organization, depends an,charitable contributions from the public_Maintenance of its tax-exetxipt status is important both.for its continued financial stability and for the receipt of contributions.and public support.. Therefore;the operations of Kohala Lipka%first must fulfill all leaf requirements. Ihala.Lihikai also depends on the public trust and thus.is subject to:scrutiny by acrd accountability to both governmental authorities' and mernbers,of the public,. torisequently, there exists between Kohala Lihikai and its Board, officers,and inanement employees a tidueiary duty that carries with.it abroad.and unbending duty of loyalty and fidelity. The Board, officers,and managezrient employees,if any, have the responsibility of administering the affairs of Kohala Libikai hcinesily and prudently, and of e ereising their best care,skill, and judgment for the sale benefit of Kohala Lihikai. The interests of the organization must have the First priority in,all decisions and actions. Therefofe Kohala Lihikai has adopted the policies sutriinarized.below. All Board Members will review and kgn these policies at the first meeting of the year, (aa) Conflict of Interest—ensures Kohala,,Lihikai's Board, officers,and management' employees,if any,shall exercise the utmost good faith in all transactions involved in their duties, and they Ia1l not use their positions with'Kohala Lilzikai or knowledge gained there from far their personal benefit. Persons,Concerned, This Corif lict of Interestpolicy is directed not only to Board Members and officers, but to all employees,if any,'Who can influence the,actions of Xoha1a Lihikai_ For e?cample,this ineludes.all who make,purchasing deczsiaris,all,other persons:N ho mi glit be described as "management personnel," and'all Wbo have proprietary' nforrnation conte itis . Kohala Lihikai._ ey Areas in Which Conflict May Arise: Conflicts of interest may arise xn the relations of directors,officers,and management employees,if any, with any of the.following parties; Persons and firms supplying goods and services to Kohala Lihikai Persons and firms,turn whom Kob4la Lihikai leases property and equipment *' Persons and.ferns with whom Kohala L.;ih kal is dealing ar planning to deal.in connection with,tlte.gift, purchase or sale Of real estate, securities,rr ether property Competing or affinity.organizations Donors and ethers supporting;Kofiala Lihikai Recipients'of grants from..Kohala Lihikai Age izcies, organisations, and associations that affect e operations of Kabala Lihikai !! Family members,friends, and other employees A related party,.such as an officer,director,trustee, or key emp.1 ee ; mature of Conflicting Interest: A material conflicting interest nay be defined as an interest, director indirect, with any persons and firms mentioned in.the above paragraphs. Such an interest might arise, for example,through • awning stock of holding debtor other proprietary interests ixi anythird ircl P dealing ti itlx Kohala Lihikai. Ilaldin office, serving on the Board,participating in r anagement,>or being,otherwise, Bylaws of Kohala Li ikai Page 12 of 16 employed for formerly ernplyed) ley any>third party dealing with T ohala'Lihikai., Receiving remuneration,for services with respect to individual transactions involving Kohala Lihikai. Using K kala Lihikai''s tune$personnel, equipment, supplies, or good will other than for approved Kohaja Lihikai activities programs, and purposes.. Deceiving,personal gifts or loans from third parties dealing with K-ohala Lihikai.Reece" rt of any gift is disapproved except gifts of nominalvalue that could not be refused without'` discourtesy. No personal gift of money should ever be cceed, Interpretation of his Statement of Policy:, The areas of conflicting interest listed above., and the relations in those areas,that may give rise to conflict, as listed above, are not exhaustive; Conceivably,conflicts might arise in other areas ter through other relations.:his assumed that the: trustees,officers,and management,eu ployees will recognizo&such areas and relation by analogy-:, The,fact that one bf the interests described in above exists does not mean necessarily that a conflict exists, or that the conflict, if it exists, is material enough to be-of practical importance or 11 if material that upon full disclosure of all relevant facts and circumstances that it is necessarily adverse to the interests of Kcihala Lilaai. However, it is the policy of tl e Board that the existence of any of the interests described,previously all.be disclosed on a timely basis and always before any transactiowlis consummated. It shall be the continuing responsibility of Poard, officers; and management ernployeves to scrutinize their'transac,tions and outside business interests and relationships for potential conflicts and to immediately make such disclosures;. Disclosure Policy and Procedure: Disclosure should be n de according to'Koh:la Lihikai .standards.Transactions with related parties may be undertaken, only if all of the following are observed: A'material transaction is fully disclosed in the.,financial statements of the orgamiation; The related party is excluded from the discussion and approval of such transaction; A competitive bid car comparable valuation exists; and. The organization's Board has acted upon and demonstrated that the transaction is in the hest interest of the organization. " Disclosures should be made tti the President or Chairperson cif the ward,who shall determine whether a conflict exists and is material, anal if the matters are,material,bring them to the attention of the full Board of Directors. If a potential,or material conflict exists, the Board Member Nvitlt the potential or material shall excuse his:or li€rsIf frcizn the meeting while the rest. of the Beard discusses and decides what action to take regarding the conflict. The Boatel shall determine whether a conflict exists,and shall determine whether the contemplated transaction nay be authorized as gust,fair, and reasonable to Kohala Lihikai, The decision of the Board on these matters will rest in their sole discretion, and tlaeit concern must bo the welfare of IS'ciliala Lihikai and the advancement of its purpose, (h.) Whistleblower- ensures that any person affiliated or not affiliated with the organization may report any wrong-doing including safety violations or inurnmett issues and shall not be penalized car intimidated in any way'for doing so; All independent contractors.shall be made aware of this policy anti where they can report any concerns if they are not comfortable reporting them to a Beard Member, Bylaws of Kohala Lzhikaz forge 13 qf 16 (c.) Nondiscrimination atio —ensures Kpbal4.Lilnikai recruits,promotes; train's�terminates,;and employs qualified persons on tine basis of inerit,iAiithout regard`to race,color,religions national origin sex,age,arccest ,nnarit61 status,sexual orientation, tra rsgender status, disability, pregnancy,disability,military car veteran status, or any other ptotected class as set forth under.. applicable state and federal civil rights laws- Anyernplcyment or contracting decisions will be based,on the indi.yid al's qt alificatio ns to perform the job. This polio of nondiscrimination applies to employment, training,compensation, promotion, transfer, social and recreational programs, and all other conditions,of employment. All projects or any kind of financial award. shall be implemented onthis nondiscriminatory basis. It is the policy of E ohala Lihikai.to, Ensure equal opportunity for all people without regard to race,color,religion,national origin, sex, age, ancestr , marital status,sexual orientation,disability,military or veteran statin, or any ether protected class_ Make reasonable accommodatioins wherever„necessary f 41 employees or applicants,with: disabilities,provided that the individual is'other'Yvise q` Wifi d to perform the major functions of the job. Thoroughly investigate instances of alleged discrimination and tape corrective action if warranted: Any persons associated with Kohala Lihikai�vbo has become aware of violations of this provision has the affirmative obligation to report the conduct to the President of the Board of :Directors or another Board Member if the President is the offending party.' Nondiscrimination Complaint Procedure: if any zhdividual or;+organizations feels that Kohala Lihikai has violated its Nondiscrimination policy and/or violated Federal or State nand ser.gir ation lawsi''they may submit a complaint in writing or in-person to a Board Member or staff,if any,a l?o must then clod eine this complaint in-writing and forward it to all'Members of the Beard of Directors, A special meeting of the Board Will then lie called to review the complaint and tdetermine what action should be taken.. Please note that multiple meetings may be necessary to resolve a complaint.Kohala Lihikgd will also supply information to the' complainant as it is available cin.what government agency maybe contacted to register a plaint if the individual or ctrgat” ation is not satisfied with the Bo., 's findings and actions. If, after submitting a cornflaint and if after the special greetings) of tlne Board, a complaint has not been addressed to the satisfaction cif the'coznplainirig party; the following government agencies rimy b contacted for>assistance; For violations of Federal law, contact the US,Department of Labor at, 1-866-4-1IJS .-DOL (i-$65-487-236:5) Or at TTY Number(General DOL Inquiries)_ 1-877-88-9-5627 Or at http/Www' eltgoy/dolltopicldiscrizr matin ilethncdisc.htm For violations of.State'd scrirnhnation laws, contact the Hawaii State Departrapt of Labor and Industrial relations and the Hawaii Civil bights Commission at: (808)5'86-8636 or, to dial,a local number call 974-4000,-Ext- 6 8636= Or atTD�),(808)586-869 Bylaws of'1 ohala Lihikai Page 14 of 16 Or at http=/ihaxva11-gov/lab6rlhcrc (d), ocument Retention and Destruction=this p6li y covers tax returns,receipts,invoices,, grant contracts and associated reports, documentation for equipment and.ether assets, budgets, wbikplans„errzploye files, and contractof`iriforn ation. All Kohala Lihikai documents must be retained for five yearsith the exception of tax retums,organizati0i al books,employee records,.. bylaws and ame- dments, and the articles of incorporation' , which must be maintained for the life of the organization, (e.) Compensation satzon _ Kohala Liliika 's Board of Director's shall del rrr7ine cQrapensation for any contractor oremployee'con�mensurate with the individual's skills and cxporimce and in alignment with the compensation for contractors or employees for organization's with similar budgets,adrniiistrative and project responsibilities. The data from other organizations,as well as the reasoning and discussion for the final compensation shad be xee rded in the ininutes of the organization, including how each member of the Boardof Directors voted an any compensation. (f.) Gift Acceptance Kohala Lihikai requires that all.cash and non-cash gifts over$20 be fOOrded and this information supplied to allMembers of the.Board.' Any gift that is over$20 and that,is'.identified by the Board or employees as ibappr9priate, shall be returned. Article.10 Amex drnent of Bylaws Section l._Amendment Except as may otherwise ibe specified under provisions of laws these Bylaws, or any of thern,; may be altered, amended or repealed and new Bylaws adopted by approval of the Board of Directors. Article 1-1 Construction aml Terms If there is any conflict between the provisions of these Bylaws and the Articles of Incorporation of this corporation, the provisions of the;Articles of lncorporation shall govern. Should any of the provisions or port ons of these Bylaws be held unenforceable or invalid for any;re.ason,the remaining provisions and portions of these Bylaws shall be:unaffected ted.by Such holding,, All references in these Bylaws to the Articles of Incorporation shall'be to the Articles of Incorporation. Articles of Organ ization, Certificate of Incorpc Cation Organizatiotral Charter, 'Corporate;Charter or other founding document of this corporation filed with.an office of this state and used to establish the legal existence of this corporation. All references in these Bylaws to a section or sections of the Internal Revenue Code shall be to such sections of the Internal' Revenue Code of 1986 as amended from time to time, or to co rresponding provisions"of any future federal tai code: Bylaws of Kohala Lihi ai age l5 of 16 I 1 i i I I l ADOPTION OF'BYLAWS We, the undersigned, are all of the initial directors or incorporators of this cgro.tation, and we consent to, a d hereby do,adopt the foregoing Bylaws,consisting,of I pages,as the Bylaws 6f this.corporation. Dated. June 15,201 . Ai pyla-ws of Kohala Dh Mi .Wage 16 of 16 F° ht 1-1 .0, pp p ° p p . p p p ® Q p o °� o a 0 O ° ® pp Department Commerce ns r Affairs CERTIFICATE OF GOOD STANDING 1, the undersigned Director of Commerce and Consumer Affairs of the State of Hawaii, do hereby certify that KOHALA LIHIKAI was incorporated under the laws of Hawaii on 11/30/2011 ; that it is an existing nonprofit corporation; and that, as far as the records of this Department reveal, has complied with all of the provisions of the Hawaii Nonprofit Corporations Act, regulating domestic nonprofit corporations. IN WITNESS WHEREOF, I have hereunto set MER C E A/ya my hand and affixed the seal of the c0 Department of Commerce and Consumer o tP Affairs, at Honolulu, Hawaii. � Dated: August 21, 2021 A a O � sra rF °F N Director of Commerce and Consumer Affairs To check the authenticity of this certificate,please visit:http://hbe.ehawaii.gov/documents/authenticate.htm1 Authentication Code:371017-cots PDF-234533D2 i i I Kohala 1 1 ai August 2011 Our Vision J Kohala Community Based Stewardship In Action 3 's Mission Statement: We protect access and open space in its natural state utilizing methods appropriate for each parcel including cooperative agreements, easements, and acquisitions. We foster community-based stewardship involving descendents, coast users, youth, cultural practitioners, and kupuna in cooperation with landowners, government agencies, and local groups. We support the use of traditional Hawaiian natural resource management principles and practices, while incorporating new information, science, technology and community needs on a site-by- site basis. Working Relationships The Kohala-based stewardship organization would have the following working relationships: • The NK Community Access Group and CDP Action Committee to Hawaii County • The Ala Kahakai Historic Trail to the National Park Service • The DOT, DLNR and other State agencies • The Planning Department to County of Hawaii • The Commission on Public Access, Open Space and Natural Resources for the County Open Space Fund • The State Legacy Land Preservation Commission for the Legacy Land Fund • Kamehameha Schools and their subsidiaries • Kohala connections would be initially but not limited to all the schools of North Kohala, Maika'i Kamakani O Kohala, Kamakani O Kohala Ohana— Kako'o, Kohala Historic and Cultural Preservation Group, Malama Kohala Kahakai, Malama Na Wahi Pana O Kohala, National Guard Alumni and Kohala Seniors Athletic Club. Goals The goals of the group are: 1. Perpetuate community stewardship of open space and access on a place by place basis in working partnership with land owners and government agencies. 2. Preserve the natural open space makai of Akoni Pule Highway and other mauka areas with great value to the community in perpetuity. Objectives The following objectives are equally important: • Establish stewardship programs and activities for each parcel or section of the coast to promote the following: 1. Cultural and historic preservation 2. Appropriate level of access 3. Environmental restoration and stabilization " Continue hoevaluate the impact nfaccess onnatural and cultural resources ofall lands with the ability tomake changes onthe level ofaccess enneeded ° Involve youth by connecting them to kupuna to promote traditional ahupua'a practices ° Educate and involve young people tobestewards ofKoha|acoastal lands ° Dohands unwork including � Maintain existing roads, trails and parking areas = Posting and maintaining signs ~ Planting natives trees and ground cover ° Prioritize the purchase and preservation of significant Kohala land for community use from Kmxaihaeto Po|o|u. " Use a variety of tools and seek a variety of funding sources to secure open space protection = Work with government and private organizations to aooune meaningful liability protection i I i i i i Continue to keep the Kohala community in the loop on coastal stewardship through articles in the local Kohala Mountain News and occasional email blasts and surveys. i Summary of Recommendations from CON Maintenance Grant far Kaiholeno and Pao'o, North Kohala 2018-2020 Page 3 of 3 NO Koh- ala Lihikai PO Box 76 Hai Hawaii 96719 August 20, 2021 Department of Finance County of Hawaii 2021 Maintenance Fund Stewardship Grants The Board of Directors of Kohala Lihikai has authorized Gail Byrne Baber to be the signer of all documents regarding the grant applications for Kaiholena, Paoo, Hapu'u (Hale 0 Kaili) and Kapanaia. Malama Na Lihikai 0 Kohalanei, Toni Withington Secretary/Director i I 3 t Summary of Recommendations from the Hawaii County Maintenance Grant Kaiholena and "! Pao'o, North Kohala 2018—2020 i Community Archeology Recommendations for Next Steps • Continue to identify and map features not previously accounted for, primarily trails and water and salt collection and features • Install signs to encourage leaving sites intact and encourage leave no trace. Students constructed signs and we will install near the public access turn out once we have permission from the County. See Appendix A. • Remove white posts that identify key sites. These now act as markers for rock pickers to loot sites. They also impact the view planes. This task can be part of the next phase in community archeology, where student interns work with archeologists. • Teach the next cohort of students mapping skills, led by Kohala students trained during this project. • Use students in all arch work on PONC properties. It's an excellent opportunity for students to learn STEM skills while deepening their knowledge and connection to their community lands, which creates very knowledgeable and committed land stewards. The archeologists we worked with are happy to work with students around the island. • Mitigate erosion that can impact arch and cultural sites with biodegradable waddles and vegetation. Pa'uohi'iaka and ilima were found at both Pao'o and Kaiholena and are excellent choices for revegetation for erosion control. • to the area. Dumping is not widespread (below right). Wildfire Mitigation Recommendations and Next Steps • Continue internships for Kohala students to continue mapping resources that are important to understand and/or use in wildfires, creating and refining detailed wildfire resource maps. These maps will be instantly accessed on a phone or tablet by the Hawaii County Fire Department and will identify existing roads and fuel breaks from which fires can be attacked for suppression, as well as key areas to protect in the kiawe if a fire breaks out on the shoreline. The highest concentration of sites is near the water. The maps can be separated into two maps: 1.) The Suppression Access maps identify roads and firebreaks that can be traversed by heavy equipment without impacting cultural sites and, 2.) the Mitigation Maps identify areas that have been treated to minimize wildfire, which can be used for planning to further mitigation efforts and proactively protecting cultural sites or important habitats and species. Key partners include Kohala High School, Hawaii County Fire Department, and the NPS Ala Kahakai National Historic Trail personnel. County of Hawal'i Proper Management I�i�Depaftment of Finance: STU. 22- 008 -i�i�rr cv : 8_31-2021. `5 Aupumi Street,Suite 1101,Hilo, 96-720 (908)961-8069 S : APPLICATION J A. NAME AND ADDRESS OF 0RG.kNNIZ.:ALTION_- ohala Uhikzu,501(c)l3)nonprofit organization Name P-0-Box 76 HAM HI I 9674 Address 'i . State zip Code B. PERSON TO CONTACT: Gaff Byfne Baber � I Pone No- t Nibbite- (808)9a8-8880 3'33 I Email address. ire rmal-eof Are you available to attend a ZOOM interview on Sept. 13,2021.=betty -_00 am t -00 Pm`7 yes x No i If yes,a zoom link w1 be sent to yoiu email address with instructions. If no.please assign someone from your organization to attend with knowledge ofthe pT0-ects,and budget cuts and preside email address aTe 1 months from C. PROJECT PERIOD: receipt of finds t D. P'ROJE "l �ME: HapuGufturalSites Stewardship E. PROJE,CT LOCATION(nom): - -7- 2 ale 0.K.Vili)N_KGhala F. PR T'-,N.A-'AIE Hapma Culftffal Sites stewardship G. PROJECT COST: Amount requested: $26,651 Applicant share.- 2,500 200 Other resources Total Project Cost: $ 39,351 H � TS:. REQUIRED DOCUMENT X Non-profit(501 M letter of detmuhaat ion X Copy of organization bylaws a-ad mission statement X DCCA Ctrtificate of Vendor Compliance X Letter ofd ed Signer for Organization I. CERTIFICATION: Ike applicant cerffft4n that the hiforffratio n contained in tkiE application is tMe and correct to the be of his,44er k7iowted ge. NIE OFAiL7,rHORIZED OFFICLAL- Gall Byme Baber TrIIX OF AUTHORIZED OFFICLAL: Member of"Board of Directors S IG 'E,D AL qlAr DATE- 8/30,121 INOTE S: L Provide vwious maps illustrating your projects.especiallyfor nmItiple parcels. 2. Provide a calendar of proposed projects(start date,completion,etc.) I Refer to H.C.C.Article 1.0-Section 10-16(g);HRS 343;and other State and Local Laws that may acct your proposed projects_ 4_ Review your request lc ss_ 5- Attachments are acceptable Should—you have any questions,please contact.-Max-me Cutler at e_-(808)9,611- 8069 orEmail:Na-cine.CutlerO.;ha%Taii-county.gov Havirat'i County is an Eq=l Opportuaity Emplayer md Provider Page 2 of 6 BUSINES SPLAN ,11 J. PROPOSAL: fDotailedplan can attached to application)- Pease see attachments for dataff K- PROJECT ISE SCRIPTT ONN: You=y need to submit affachmentsfor die tvpesofprojef Is.Mako sure to include.4 to D in your attachments) Please see attachments- A. Location of Project: B. Project TAEK: C. Number of Persons Who XV,ill Benefit D. Prqj ect Description (Give a brief description of the wark that will bf done (1.v, removal qf invastve plants,planting,signage, etc-and list indh1dual cost in bud get deta!4)wltTata aftnds requestedincluding a lim2ef.rame and artiWfies to accompUsh stat edpurpose-Addifionalpa- ges men,be:attached) L- PE] ITT'SI-kPPROREQL-IRIED: Please see affachments for det 1. Environmental--issessmeats(EE A's): If yes,explain why-fir IEnot needed-explain why? Havim�i Coui4y is an Equal Opp orbmty Emplc�er md Prmider- Pagge 3 of 6 2. Special Management Area(STN'W Permit.-, If yes,explain why?if not needed, explain whr. 3. Other: NIA.NIGE'.NTEi\T/PRESER .-iTIO.N PLANS REVIENVED: (Provide list of-4rchaeological,Burial Treamwnt,Resource kfanagv7nad, Presvrvation� and Mier sucli Plans- Gtve an explanation how each is incorporatedin your projects.. Addifiora alpages may be attached.) Hamvai'i County IS an Eq ud Opporfimity Employer and Pros i der. Page 4 of 6 i A crtads: Please see attachments PR TOJEC Grp ant ti Re t s h are ° " TOTAL ourteS - sivPlants Removal Project) Ertff Enter Enter Example. T Gta I w "a C ty Empleelr and Provider_ P"s 5of 6 APPLICANT n7 TORMATT ON: Please see attachments 1- Brief histery7 of the applicant organizatiGn.Include the date of incorporation as a non-profit organization(uss attach7pients whare, appropfiatd)- I NJ[ain source(s) offimanciat pp t. 3- Please at list at least three (3)prior projects successfully completed: (Include location euid sport agent) b- c- 4. Please initial below that the applicant understands thefollowing documents shall be required ifirivarded stewardship grant funds.. X Cert fficate of insurance shall be required with County of Hawaii - named as additional insured.Ffmi&prooL x Organization shall provide the:semi and annual report(s)which shall, include accomplishments,financial statemenLs explaining expenditur ,projects in progress,communitin volvementand y status of overall project_ Ori:anization.Aall immediately contact the Department of Finance, x Pippet ty Management Division upon diss,olution of the organization or changes in the organization that may affect the Stewardship Grant Agreements- X OrgAnization maybe required to pride o dome f its as - requested with the County,of Hawai'i Department of Finance, Havim'i Cotmty is an 4ml Opp unity Employer and provider. Page,6 of Hapu Cultural Sites Stewardship Business Plan,Implementation Schedule,Budget, and Applicant Information Business Plan Kohala°s long-term vision to ensure the sustainable stewardship of these lands is to support the development,by local families and community groups, of services and goods related to these land and that a portion of the income derived is returned to stewardship of the land. A very important component of this vision is to create career pathways for Kohala youth to learn from professionals in the fields of natural and cultural resource management and conservation and provide hands-on internship and mentoring opportunities for them. We employ the principals of social commerce-community networks (community groups,families,locally based businesses) -to inform and drive economic activities creating jobs that protect resources and provide income for Island families. e N Hapu Cultural Sites Stewardship Kohala Lihikai s 501(c)(3)Application for Maintenance Funds Page I of 8 J. PROPOSAL The project activities support stewardship of the site of Hale 0 Ka'ili,the first heiau Kamehameha I dedicated as kahu (caretaker) for the war god Kuka'ilimoku. There are also remnants of trails and a canoe road he built as well as the burials of kahuna associated with the heiau. Interpretive Signs to Encourage Stewardship An interpretive sign is needed to educate shoreline users about the significance of the property to encourage respectful use that doesn't impact property. In the past ATV users have driven over the heiau and torn down protective fences. Four, smaller perimeter signs around the heiau will mark the heiau boundaries and encourage respectful use of the area. Pasture Fence Repairs Repairs to existing fencing are needed after ATV users cut through and pulled out and destroyed the fence line in several places. After outreach through the local paper and word-of-mouth in the community,the ATV use has ceased. Fence in the agriculturally zoned area of the property allows for vegetative management through grazing. The cattle rancher and community will be providing in-kind labor and some materials for this project. Heiau Protective Post Fence Replacement The previous landowner erected post fencing around the heiau as part of archeological and cultural preservation of the area. The posts have rotted so there is no longer a functional protection around the heiau. The activity will replace the previous post fence,which will blend in more than barriers of other materials. Safety Improvements for Pedestrian Passage Public access through the property fencing is needed for pedestrians to safely access the grant of easement through the property. Two V access points will allow walking through the property. Below is an example of the type of access that will be installed. Please see the project Implementation Schedule on page 3. Please see the project Implementation Schedule and Maps below. Hapu Cultural Sites Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 2 of 8 Implementation Schedule Action# Actions 1 2 3 4 5 6 7 8 9 10 12 For all activities,secure all required approvals and permits. EA 1 not required. Secure exemption for CDUA. X X X For all tasks,progress reports and final report to summarize 2 1work accomplished to County w/lessons learned X X X Interpretive Signs to Encourage Stewardship Outreach to cultural experts to solicit input on sign designs and 3 content X X X 4 Design and install sign X X X X Follow-up outreach to community to encourage respectful 6 stewardship,e.g.newspaper article,small group meetings. X X X 7 Pasture Fence Repairs 8 Secure materials X X X X X 9 Make repairs X X 10 Heiau Protective Post Fence Replacement 11 Secure materials X X X Ix 12 Make repairs X X 13 Safety Improvements for Pedestrian Passage 14 Secure materials X X X 15 Make repairs X X Hapu Cultural Sites Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 3 of 8 Map of Maintenance Area Real property Tax Office Overview S _ r Legend N. ❑ Parcels >dz� MY, � r x dr F P x . v Y Yr xs? ¥ =yx w� t MANIII FEE tfP ut'.'�'MO .. 'Kli p` t. ft. s `Hawaii County makes every effort to produce the mostaccurate information possible.Nowarranties,expressed or implied,are provided for the data herein,its use or interpretation.The assessment information is from the lastcertified taxroll.All data is sublectto change before the nextcertified tazroll.The'parcels'layer is intended to be used for visual purposes only and should not be used for boundary interpretations or other spatial analysis beyond the limitations of the data.The'parcets'data layer does not contain metes and bounds described accuracy therefore,please use coudon when viewing this data.Overlaying this layer with other data layers thatmay not have used this layer as a base may not produce precise results.GPS and imagery data will not overlay exactly. Date created:8/302020 Last Data Uploaded:82920208:23:33 PM Developed by"San ider GEOSPATIAL Hapu Cultural Sites Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 4 of 8 K. PROJECT DESCRIPTION A. Location of Project: Hapu, North Kohala B. Project TMKs: 5-3-007-022 C. Number of Persons Who Will Benefit 3,000 North Kohala residents, including, • 4 residents employed for fencing work, ® all community members who frequent the coast,and, • visitors to North Kohala. This district receives 250,000 visitors per year in a typical year. L. PERMITS/APPROVALS REQUIRED 1. Environmental Assessments (EA's): No EA is required as no project activities trigger the requirement for one. 2. Special Management Area (SMA) Permit: No SMA is needed as the project activities support the SMA policies to "...preserve,protect, and, where possible, to restore the natural resources of the coastal zone of Hawaii" No development is being done or structures erected. If the County feels an SMA is necessary,we will secure one. 3. Other: N/A but will work with County if something arises. M. MANAGEMENT/PRESERVATIONPLANS REVIEWED: The project activities are aligned with the Preservation Plan drafted in 2010 by Robert Rechtman and Mathew Clark and were submitted with the PONC nomination forms and are likely part of the County of Hawaii records for this property(ies). N. Budget Details: Please see below. Hapu Cultural Sites Stewardship Kohala Lihikai s 501(c)(3)Application for Maintenance Funds Page 5 of 8 Budget Details Applicant Other Amount Project Budget Share Resources Requested Total Interpretive Signs to Encourage Stewardship Main interpretive sign(including design and artwork) $5,000.00 $5,000.00 4 perimeter signs(including desing and art work) $4,000.00 $4,000.00 Misc materials for installation and labor $100.00 $550.00 $650.00 Subtotal $100.00 $0.00 $9,550.00 $9,650.00 Pasture Fence and Improvements for Veg Management Materials and Labor $200.00 $3,500.00 $3,700.00 Subtotal $0.00 $200.00 $3,500.00 $3,700.00 Heiou Protective Post Fence Replacement Materials and Labor $200.00 $0.00 $15,520.00 $15,720.0 Subtotal $200.00 $0.00 $15,520.00 $15,720.00 Safety Improvements for Pedestrian Passage Materials and labor $200.00 $2,400.00 $2,600.00 Subtotal $200.00 $0.00 $2,400.00 $2,600.00 Subtotal of 4 Activities $500.00 $206.00 $30,970.00 $31,670.00 Other Project Coordination and Compliance-Kohala Lihikai,Malarna Kohala Kahakai,community groups,vendors,etc. $2,000.00 $2,000.00 $4,000.00. $2,000.00 $0.00 $2,000.00 $4,000.00 Fiscal Sponsor Fee $3,681.60 $3,681.60 TOTAL $2,500.00 $200.00 $36,651.60 $39,351.601 O. Applicant Information 1. History In 2011,Kohala Lihikai was incorporated by five North Kohala nonprofits and community groups who came together to merge their efforts for the primary purpose of stewarding coastal lands of North Kohala. Kohala Lihikai's mission is in support of the North Kohala community's SO+year effort to preserve their coastline as well as the uninterrupted stewardship of most of these lands by community members and families. Kohala Lihikai has successfully implemented stewardship and restoration projects at Upolu Point, Kaiholena, Pao'o,and other sites in North Kohala with funds from private foundations and volunteer donations of time and materials. 2. Main Sources of Financial Support Our primary sources of funding include grants as well as donations of money,time, and materials. We have received grants and successfully completed projects funded Hapu Cultural Sites Stewardship Kohala Lihikai s 501(c)(3)Application for Maintenance Funds Page 6 of 8 a t i t 7 by The Atherton Family Foundation and the National Park Service The National Parks Service Ala Kahakai National Historic Trail,which has significant capacity to support community-based work, e.g. NPS is allowing us to work under the MOU with the County so that this project is covered by liability insurance. 3.Project Successfully Completed a. Erosion mitigation at Upolu using sediment check dams and reestablishment of native vegetation. Kohala High School students were the project co-leaders and were provided the opportunity to learn about various careers in natural resource management. b. Coordinating training in chainsaw safety and wildfire mitigation for community trail crew members. I c. Mentoring project at Kohala High School where students designed an educational wayside that was installed at Kaiholena, educating visitors about the area,the community's effort to protect the area,how to mitigate their impact to Kaiholena. I Students met interpretive professionals to learn about the careers available in educational interpretation and natural resource management. d. Outreach materials about the North Kohala's coastal preservation effort. e.Working in partnership with land trusts to secure funding to close large land preservation purchases,including drafting grants that secured more than $S.1 million in funding. f. Partnering with Malama Kohala Kahakai to coordinate work on the County Maintenance Fund grant for Kaiholena and Pao'o, 2018-2020,including working with archeologists,Kohala High School, students, community members and organizations, etc. 4. Please see original document,page 6 certifying that we understand certain documents will be required if awarded stewardship grant funds. Hapu Cultural Sites Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 7 of 8 Attachment B Required Documents 1. IRS Determination Letter 2. Bylaws and Mission Statement 3. DCCA Vendor Certificate of Compliance 4. Letter of Authorized Signer for Organization Hapu Cultural Sites Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 8 of 8 Attachment B Required Documents 1. IRS Determination Letter 2. Bylaws and Mission Statement 3. RCCA Vendor Certificate of Compliance 4. Letter of Authorized Signer for Organization Kaiholena Stewardship Kohala Lihikai's 501(c)(3)Application for Maintenance Funds Page 9 of 9 p S=1" fia or t1w, 'Z'�r�3)rr!.. i a r rn4r Revenue service Cincinnati service Center In reply refer to- 0752235477 CINCINNATI OH 45999-0038 star. 28, 2015 LTR 4168C 45-3104951 00BG00 00 00014662 X13 r TE KOHALA L 114 K MALAMA KOHALA RET *� GA 1L BYRW BARER RC1 'BOX 198900 RMB 223 HAW1 Ht 9718900 Employer Identification Number: 45-5104-951 Person to Contact u:stomert service Toll Free Telephone Number. ,I-B �8 -5,500 Dear Taxpayer -. This i in response td Your Mar.*1 19 , 2013, request—for infor•mataora re: ard, ng your tax-exempt status. Our records indicate that You were recognized as exempt un.der section 01`(c} ( 3Y, of the Internal Revenue Code in det,ermi.nation letter issued in September 2012. Our records also indicate that you are not a private foundation witkin ' the meaning of section 509(a) of the Code because* you are described sectio.h(s) 5d9(a)CI): :and 1701 (b).(1) Ca41 (vi) Tlonrrr.s may deduct contributionst: you as �arovided 'ire section 1711 taf the code, eque tsr legacies, devises, transfer's,, or gifts to you at, for your use are d. c uctible for Federal estate and gift tax purposes if they meet the atiplicable prof ion of 'sections D 2106, and 2522 of the Grade: Please refer, to, our webs t.e www.irs,..gov/eo far- information regarding fill" - requirements. pec1ficallv~,r section 6033(j.) of the Gude prdvWes that failure to film an annual information ret�€r�n forthree consecutive years results in revocation of tax-exe rt status gas of the filing.. due date of the t6irad return for orvaniz tions required td file.- We will publish a list of or anizations whose tax-exempt staters was revoked under section 6033(,1) of the Grade on our. ;wrebsite beginning in early 2011 .' 3 3 3 0752235477 her... 28, 2013 LTR 416.80 a 4,5-�3104951, 000000 0; 00014643 KOHALA, L;IHI Al HALAMA kOHA.L NCI GAIL BYRNE: RABER POIBOX 1,98900PMS 223' HAWI1 96719-€390 It you have any quest ons$ please Call LIS at the telephone number shown in the he din f this letter . Stephei-i E. Operation Manager® AM Operations 3 Bylaws of Kohala Lihi `ai .Article I. Offices Section . Principal Office The principal efface of the corporation is located in Hawaii County, Stag of Hawaii. The primary mailing address of the organization is the -S.Postal Service: P.Q.Pox 76,Hawi,HI 90719. Section 2. Change Qf Address The designation of the county or state of the corporation's principal office may be changed by amendment of these Bylaws,The Board of Directors may chainge the principal office from one location to another within the named courity by noting the changed address and effective date below',and such changes of address shall not be deemed,nor require, an amendment of these Bylaws. Address; 55-960 Burs Road,Hawi HI 9671.9, Dated. June 15 2012 New Address; Dated. ,20� New Address. Dated- _ _ , 20 Section' 3. Other Offices Mie corporation may also have offices at such other daces, within or without its state of incorporation, where it is qualified to do business,as its business and activities 'may require, and as the Board of Directors may,from time to time, designate. Article Z Nonprofit Section 1.IRC Section 501(c)(3)Purposes This corporation is organized exclusively for one or more of thepurposes as specified in Section 501(c)(3) of the Internal Revenue Code, including,for such purposes, the making of distributions. to organizations that qualify as exempt organizations tinder Section 501(c)(3) of the Internal Revenue Code, Bylaws pfKohala Lih kai Page 1 o '16 ettictn 2.' liecic Objectives and purposes The purpose of tbis corporation shall be; f a) To,presorve promote,acquire,restore,"sustainably n-ianage, and steward land.and II.ear shore marine environments and their associated natural,,historical,:archeological, and cultural resources in a manner that is mindful of future generations. To protect public accesses and open spaces utilizing methods appropriate for each parcel of land '&a ement including cooberative afire m&nts, ease xzents,Leases;licenses, and. acquisitions. I (b) Operate as a land trrust in alignment with the best practices of land trusts. I 7 I (c) To foster,community-based stewa.tdship involving descendents,users,youth. cultural practitioners, and lupuna(elders)in cooperation with landowners, 'overnment agencies,anis local.groups. I (d) To foster the development of techniques, skills, and systems that will empower f communities and focal groups to manage open spaces andpublic access and associatednatural and cultural resources in a sustainable and rospnsive:manner. (e) To seek out, solicit,collect and distribute funds,receive donations,and or property to carry out projects consistent with the purposes stated herein and within the meaning of Section (c)(3)-of the Internal Revenue COde, and#ie transaction of any or all lawful activities for which the honprofit corpo rations may be incorporated under Chapter 415B,Hawaii Revised Statutes. Article,3 Direictors ,Section:.L Number The co r Ioration shall Have six directors and collectively they shall be know, as the`Board--of .Directors. The number of directors maybe changed by a majority of the Board orf Directors. Se�tion 2>Qualifications Directors shall be of the age of inajority in this state and have an active interest in preserving and stoyvarding upon spaces. Other qualifications may include a history of community Work and skill set appropriate for supporting Kohala Lihikai's mission .and purposesa Section 3 IPoNver's SUbject to the provisions of the laws<.of this state and anlimitations in the articles'of Incorporatioh and these Bylaws relating to action required of this corporation,the activities and affairs of this eot-paration shall be conducted and all corporate,powers shall be exercised by or under the direction of the Board of Directors. Section 4,Duties It shall be;the duty of the directors to: (a} Perform any and all duties i.zriposed on thein collectively trr idividuaily by taw,by,the Articles of Incorporation,or by these Bylaws; Bylaws ofKcrhala Lzhrkai Page 2 of 1 (b) Appoint and remove,employ and discharge, and,except as otherwise provided in these Bylaws.,prescribe the duties and fix the compensation,if any, of all officers,agents and employees of the corporation, (c) Supervise all officers,agents and employees of the corporation to assure that their duties are performed properly `(d) Meet at such trines and places as required by these Bylaws; {e) Registerrtheir addresses with the Secretary of the corporation,and notices cif meetings: mailed or telegraphed to them at such addresses shall be valid notices thereof. (f), Review the organization's tax returns (990 form.) for correctness and completeness before filing with the IRS. (g ' Prcivide Oversight ht of audits,.compilation of financial statements,and selection of independent accountants. Section,5.'l'en of.office Each director shall bold office for a period of six years and until his nr her successor is elected and.qualifies. To ensure smooth organizational transitions the Board may elect to`stagger election : For example,one'third cif the directors appointed in first term,may hold office for. four years and until his or her successor is elected and qualifies, and one third of directors appointed in the first term, will hold officefor five years and until his or her successor is elected and qualifies.: Section 6.Compensation Directors shall serve without compensation except,they shall be allowed reasonable advancement or reimbursement of expenses incurred in the performance oftheir duties- .Section,"l,Independence All of Kohala Lihikai's Board Members shall be independent voting Members as defined by the: :following criteria: (a) Beard Member was not compensated..as an officer br'ernployee.. (b) Board Member did nest xeceive more than.$10,000 during the year for any work: associated with l oliala Lihikai except for certaiii1easons as disclosed.fully to the-B-oard per Kohala Lih k- 's Conflict of Interest Disclosure policy as;outlined in Article line, Section A. (c) No Board Member family members wereinvolved in a disclosable transaction(excess benefit,loan, significant business dealings, etc.); Specifically,no officer,director; trustee or lcey employee has a family relationship or business relationship with any other officer, director,trustee,or key employee. In addi 6,-n to signing I ohala Lihikai's Conflict of-Interest Disclosure form;dud the first meeting of the calendar year;all officers,directors,and key erriployee shall disclose on same form whether they have a family or business relationship with any,other officer, director,:or key employee.If any real or potential conflict is identified at this time or any outer time, the individual(s) with the potential or actual conflict will recuse themselves from voting and the rest of the Beard shall vote on whether in fact:a conflict exists.If a;conffzet exists, the IYlenczber with the conflict shall excuse himself or herself`fron the rneetim while the.rest of the Board discusses and decides what should,be done about the conflict. Pylaws rfKohala.Lihikai Page 3of1b i I i i I Section 8.Place of Meetings r Meetings shall be held at the principal office of the corporation:unless otherwise provided by the Board or at such other place as may be designated from time to time by resolution of the Board'' of Directors. Section 9. Regular" leetings Regular meetings of Directors shall be held:on the first Friday of every month at.900 A.M., unless such day falls on a legal,holidy,in which event the regtalar iietittg shape held at the same hour and.place,on;the next business day. If this corporatiph makes no provision for members,thea;at the regular meeting of directors held on the first Friday of.April of every year,directors°shall be elected by the Board of Directors. doting for the election of directors shall be by written ballot. Each director shall cast one vote per vacancy. The candidates.receiving the highest nutnber:of votes up to the trumbet of directors: to tae elected shall be elected to serve on the B.oard.'' Section 10, Special Meetings Special meetings„of the Board of Directors may be called by the Cha person of the Boards the President,the Vice President,the Secretary,by any two direetots, or, if diffefeiit, by the persons specifically authorized Oder e laws of this itateto call special meetings of the Board_Such meetings shall b held at the principal office of the corporation or, if different, at the place designated by the person or persons calling the special meeting:, Seetion 11.Notice of Meetings Unless otherwiseprovided by the Articles of lncorporatid these Bylaws, or provisions of law, the following provisions shall govern the giving rf notice for meetings of the Board of Directors: a.Regular.Meetings.No notice Beed be given of any regular meeting of the Board of Directors.. b. Special Meetings. At least one week,prior r to the meeting,notice shall be given 1?y the Secretary of the corporation to each director of each special meeting of the Board, Such notice may be oral or writtenmaybe givex,pers�orially,by first;elass mail, by telephone,l?y facsimile machine. or via email end shall state ft place, date and time of the meeting and the matters proposed ftp e acted upon at the meeting. In the.case of facsimile notification.,the director to be contacted shall Acknowledge personal receipt of the facsimile notice by a return message, email,'' or telephone call within twenty-four hoars of the first facsimile transmission. c.Waiver of Notice.Whenever any notice bf.a m.eeting is rewired to be given to atty,director, of this corporation under provisions of the Article's oflncorporation, these Bylaws or the layv'of this. state, a waiver of notice in writing signed by the director,whether before or after the time of the meeting,shall be equivalent to the giving of such notice. = Section 12. Quorum for Meetings' A quorum shall consist of a majority of the,active Members of the.Board of Directors, "Except as c+therwi*se provided.under theArticles of Incorporation, these Bylaws or. provisions:of law,,no business shall be considered by the Board at any meeting at which the required quorum is not Bylaws a f` ohala Lihikai Purge 4 of l 6 prese.at,and.the only motion which the Chair shall entertain at.such meeting is a mention to adjourn. Section 13.Majority Action as Shard Action. Every act or.decisirsn done or trade by a majority of the directors at, meeting duly held at which a quorum is present is the act of the Board of Directors:' Section 14. Conduct of Meetiogs Meetings of the Board of Directors shall be presided ov r by the Chairperson of the Board, or,i no such person has been so designated or, in his or.Iter absence, the President of the corporation: ori in his or her,absence, by the Vice President of the corporation or, in the abseneq,of each of these persons,by a Chairperson chosen by'a majority of the directors present at the meeting.The Secretary of the corporation shall act as secretary of all meetings of the Board,provided that, iii his or her absence, the`presidin officer shall appoint another person to act as Secretary of the Meeting_ Meetings shall be governed by Hawaii Devised Statutes, Section 4141,insofar;as such rules are nest inconsistent with or in'conflict with.the Articles of Incorporation,these Bylaws or withprovisions of lacy. Section $ `Vacancies Vacancies on the Board of Directors shall,exist(1) on the death,resignation or removal of any director„(2) whenever the num ber of authorized directors is increased.and(3)whenever any director is absent from three consecutive regularly scheduled Board meetings without prior notice. Any director may resign effective upon giving written notice to the Chairperson of the:: 13oard,the President, the Secretary or the Board of Directors,unless the notice specifies a later^ tune for the effectiveness of such-resignation.leo director.tray resign if the corporation would then be left without a duly elected director or directors in charge of its affairs,except upon notice to the Office of the Attorney General or other appropriate agency of this state. Directors may be removed fron- office, with or withoutcause, as permitted:by and in accordance with the laws of. this state. Unless otherwise prohibited by the Articles of Incorporation,these Bylaws or pro isions of law,vacancies can the card,may be filled by approval of the Beard of Directc�rsa If the number of directors then in office is:less than a quorum, a vacancy on the Board maybe filled by approval of a majority of the directors then in office or by a sale remaining director:A Person elected to fill a vacancy on the Board shall hold office until the next election of the Board ,of Directors or until,his or her death,resignation or removal from office;: Section 16.Nouliability of Directors The directors shall not be personally liable°for the debts, liabilities or other obligations of the corporation. Section 1'7.Indemnification by Corporation of Directors and Officers The director's and officers of the corporation shall be indemnified by the corporation to the fullest extent permissible under the laws of this state, Section 1.8.Insurance for Corporate Aaents Except as may be otherwise provided under provisions of law,the Beard of Directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the Bylaws ti,f Kohala Lihikai Page 5 of 16 i corporation {including a director; officer, employee or other agent of the corporation) against liabilities asserted against or incurred by the agent III such capacity or arising out of the agent's status as such,whether.Pr not thecorporation n would.have the power to.indemnify the agent against such liability under the Articles of lrrcorporation,these Bylaws or provisions of law: Artic Officers Section 1.Designat! of Officers The officers of the corporation shall be a President, a Nice President, a.Secretary and a. Treasurer.The corporation May also have aChairperson of the Board,one or more Vice Presidents,assistant Secretaries, Assistant Treasurers and other,such officers with such titles as rilav'be determined from,time to time.by the Board of Directory. Section 2.:Quali�catios Only a director tray serge as an officer of this corporation, Section J.Election and Term of Office Officers shall be elected by the Board of Directors;at any time,-and each officer shall hold 6ffice' until he or she resigns or is removed oris otherwise disqualified to serine,or until his or her successor shall be elected and qualified,whichever occurs first. Section 4.Removal.and Resignation Any,officer may be removed, with cause,by the.Board of Direcctors,at any time. Any officer may resign at any tinge'by giving written notice to the]Board of Directors or to the President or secretary of the corporation. Any such resignation shall tame effect-at the date of receipt of such notice or at any later date specified therein, and,unless otherwise specified therein.,the acceptance of such resignation'shall not be necessary to male it effective.The above provisions of this lection shall be superseded by any Onflict rig terries of a contract,which has been approved or ratified try the Board of;Directr-Directors relating't the employment of i�ny officer of the corporation:, Section S.Vacancies* Any vacantly caused by the death,resignation,removal, disqualiftcatian or otherwise, of ally offiepr.shall be filled by,the Board cif Directors."fn tite event of a vacancy ori any crff cc other than that of PT idents such vacancy tnay be filled.tempora6ly, by appointment by the President until such time as.fife Board shall fill the vacancy. Vacancies occumng in offices of officers appointed at the discretion of the Board may or may not be filled as the Board shall determine. Section fi duties of President The President shall be the chief executive officer of the ccirporation and shall, subject to the control of the Board of Directots,supervise;and control the affairs of the°corlioration az d the; activities of the officers;. She or he shall perforin ah duties incident to his or.her office and such other duties as may be required bylaw,by the Articles of Incorporation err by these Bylaws or which may be prescribed from:time to time by the Board':of Directors.Unless another person is ,specifically appointed.a Ehairperson of the Board of Directors,'the Presidel�t shall preside at all meetings of the Board of Directors. Except as otherwise expressly provided bylaw,by the ylvs19 f Koh ala L ih ikcri Forge 6 of 1 6 Articles of Incorporation or by these Bylaws,he or she shall, in the.name of the corporation, execute such deeds mortgages,bonds, contracts,checks or other instruments which may from time to time be authorized by the Board of Directors. Section s Duties of Vice President In'the absence of the?'resident,or in the event of his or her inability or refusal to act, the Vice President shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions on,the President. The'dice President shall have other powers andperform such other duties as maybe prescribed by.law,by the Articles of Incorporation or by these Bylaws or as may be prescribed by the Board of Directors_ S ct on #Duties of eereta r The Secretary shall: Cettify and keep at the principal office of the corporation the original,or a copy,of these Bylaws as amended or otherwise altered to date. Veep at the principal office of the corporation car at such other place as the Board may determine, a book of minutes of all meetin&s of the directors,arid, if applicable, ,meetings of committees of directors,recording therein the time and place of holding,whether regular or special,hove called; horn notice thereof was given,the names of those';present or represented at the meeting and the proceedings thereof. See thatall notices are duly given in accordance with the provisions of these Bylaws or as required bylaw. Be custodian of the records and of the seal of the:corporation and affix the seal, as author Zed by law or the provisions of these Bylaws,to duly executed docur ents of the corporation. Exhibit at all reasonable times to any director of ate corporation, or to his or her went or attorney;,on request therefore,the Bylaws and the minutes of the:,proceedings of the directors of the ccrrporatiott In general,perforin all.duties incident to the office of Secretary and such other duties as may be required by law,by the Articles of Incorporation or by these Bylaws or which may be assigned to hurt orber from time to time by the Board of Directors. Section 9.Duties of Treasurer The.Treasurer shall: Have charge and custody of,and be responsible for, all funds and sec uritic _of th 'cozporation, and deposit all such funds in the name of the corporation in such banks, trust o: panies or other depositaries as shall be selected by the Beard of Directors. Receive,and give receipt for;motes due and payable to the corporation f7rorn an.y source w3 atsoeveh: Disburse,or cause to be disbursed,the funds of the corporation as may be directed by the Board i65r1a I's Of f Kohalla Lih i of Directors,taking proper vouchers for such disbursements, .Keep and maintain adequate,and correct accounts of the corporation's,properties and business transactions,including accounts of its assets,liabilities,receipts,disbursements, gains and losses. Exhibivat all.reasonable times the hooks of account and financ.al..records to any di rectorof the corporation,or to his or her agent or attorney,on retluest therefore, .Render to the.President and directors, whenever requested an account of anyor all of his or her transactions as'T'reasurer and of the financial condition of the corporation, Prepare, or cause to be prepared,and certify,or cause to be certified,the financial statemetrts to. be Xnc,luded in any required.reports. In general;pexforrn all duties incident to the office of Treasures and such other duties as may be required by law,by the,Articles of'Tneorporation of the corporation or by these Bylaws or which may be assigned:tq hint orher from.time to time by the Board of D': eetion.TO. Compensation The officers shall servo-without compensation except, they shall be-allowed reasonable advancement or reimbursement of expenses incurred in the performance of their duties. Artiele 5' committees: e tzon L Executive Committee The Board of Directors may.by arfajority vote of its Members,designate ori Exec(hive ComimIttee consisting of Board Members andmaydelegate to such cornrnittee the powers and authority of the Board in the management of the business and affairs df the corporation.,it the extent permittee.,and except as may vherwise beprovided.,by provisions of lay. By a rtrajo�ity vote of itsMernbers, the Board may at any time revoke.or modify any or all,of the.Executive Committee authority so delegated,increase-'or decrease but not below,'two t2) Oienumber of the Members of the Exeei tive Committee and.fill vacancies on tho°Executive Committee frotn'the Members of the Board,The Executive Corr mittee shall.keep regular minutes of its proceedings, cause there to be filed with the c6r orate records and report the same to the board from tune to time as the IToard rnayxequire, Section 2.Other Committees The corporation shall have such other committees as may from.time to time be designated by reso.lutio..n;cftlie Board of Dimetors.'Thi� se cc�rnmittees riiaycOnsist of persons who ar-e not also Members of the Board and shill actin an advisory capacity trs the Board. Vection 3.:Meetings,and.Action of Committees Meetings and action of comm ttees.shall be governed by,noticed,held and taken in;accordance; with the provisions of these Bylaws concerning meetings of the Board of Directors; with such changes in the context of such Bylaw provisions as are necessary to substitute the committee and its Members for the Board of hectors and its Members,except that the time for regular and Bytcays of Kohala Lihikai f'ag 8 of16 special meetings of comm ittees may be fixed by resolution of the Board of Dire=ctors or by the comm ittee.The Boardof Directors mayalso adopt rifles'and regulations.pertaining to the conduct o meeeipgs of coma zttees to the extent that such rdles"and re gulations are consistent with the provisions of these Bylaws: Article 6 Execution of InstruIme zts,Deposits ani Funds section Execution of Instruments The Board of Directors,except as otherwise provided in these Bylaws,may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may b general or confined to specific instances.Unless so authorized,no officer,agent or.employee shah have any power or authority to bind the corporation by any conts-act or engagement or to pledge its credit or to render. t liable monetarily for any purpose or in any amount. Section 2.Checks and Note Except as otheru fisc specifically determined by resolution of the Board of Directors,or as otherwise-:required by law,checks,drafts,promissory notes,orders for tree payment of xrxxoney and other evidence of indebtedness of the corporation shall be;signed by the Treasurer or by the President of the corpc�ratic�rr. > An check for more than$500 must have bath the Treasurer's and P'teszdent's signatures. Section 3,Deposits Alt;funds of the corporation shall be deposited from"time to time to the credit of the corporation in such banks,trust companies or other depositories as the Board of Directors may select. Section 4.Gifts The Board of Directors may accept on behalf of the corporation any contribution, gift,bequest or devise for the nonprofit purposes of this corporation. Article Nine outlines Kobala Lihikai's gift acceptance policy, which;requires that.all cash and..hon-cash gifts over 20 be recorded and this information supplied to all Members of the Board. Any gift that is over$20 and that is identified by the Board or employees as uappropriate,shall be returned. Article 7. orporate Records,Reports,Inspections,and Sea]" Section 1.Maintenance of Corporate Records Thecorporation,shall keep,at its:principal officeF (a }Minutes of all meetings of directors,committees of the Beard indicating the time and place of`holding such meetings,Nvhetlxer regular or special,how calledZ the notice given and the names of those present and the:proceedings thereof, (b)d.c-quate and correct.books and records of account,..tpeluding accounts;of its properties and business transactions and accounts of its assets,liabilities,receipts,disbursements, gains and losses. Revenue shall.be recorded and broken out into.three categories: related or exempt function r'ewQrue(based on non-profit mission), unrelated business revenue(next related to exempt purpose) and revenue excluded from tax (interest,dividends, 'royalties,gains, etc.;): 8r,%Icnvs q f`Koha1a Lihikai Page 9 of 1 6 on--Cashcoiitributions shall be recorded and broken dawn by specific type (time; g,00ds.,. services, etc.) The value of non-cash contributions is deterrrnined using Fdderal guidance for the same and by the market value of the goods or services. Revenue received liy Kohala Lihikai in excess of$5,000 f-roin any ori carrtributor must.be iternized and detailed. revenue derived from"special events"in excess of$15,0100 shall be separated from ether revennes received-, (c.) h espy of the corporation's Articles, of IncOrpop4on and By laws as amended to date at all. reasonable times during office hours Sectiou 2.Corporate Seal The Board.of Directors may adapt, use and:at will alter, a corporate seal. Such seal shall be kept' A t the principal office of the corporation.F:3ilure tip afl%�the seal.to corporate instruments? however,shall not affect the Y idity of any such insti urnent. Section A.Directors'Inspection Rights Every director shall have the absolute4ight at anyrcasor able time to inspect and copy all books, records and documents of eve=ry kind.and tci inspect the physical properties of the corporation and shall have such other rights to inspect the books,records and properties of this"corporation as nay be required:under the Articles of Incorporation,'other provisions of these Bylaws and provisions of law. Section 4,Public.7,sInslaection Bights Kohala Lihikai shall rqake its governing documents,policies and financial statements available to the public upon request and iii adherence to time frames outlined by theIRS. Documents will be reviewed at the Kohala Lihikai office. Section 5 Right To Copy And.Make Extraets Any inspection under the provisions of this Article nzay be tnade in person or by went or attorney and the right to znspection shall include the right to copy and make extracts. Section G Periodic Report The.Board shall cause.any annual or periodic report required under la v to be prepared and delivered to an office of this state or to the members,if any,of this corporation, to be so prepared and delivered within the time,limits set by law_ Article S IRC$W(c)(3) 'Tax:Exemption Provisions Section 1.Limitations on Activities No substantial part of the activities of this arporation shall;be the carrypropaganda, or' otherwise to influence..legislation (exc pt as otherwise provided by Section 501(h)of the Internal Revenue Code),and this corporation shall not,participate 1p,,or intervene in (including the publishing or distribution of statements) any political campaign on behalf of, or in, opposition to, any candidate for public office. Notwithstanding any other pxovzsigns orf these Bylaws,this corporation shall not carry on any activities not permitted to be carried can(a)by a corporation exempt from federal income tax under Section 501(c)(3)of the Internal Revenue Cade,or(b) by a corporation,;contributions to which are,deductible ander.Section 170(c)(�)of'' Bylmv,s pfKcshdU f ihi �i Boge 10 of 16 _ the Internal Revenue Code. Section 2.Prohibition.Agai Privatefourement. en No part of the net earnings of this corporation shall inure to the benefit of, or be distributable to its directors or trustees, officers or eitherprivate person s,eXce0t that the corporation shall be authorizd and empowered to pay teasonable compensation for services rendered and to male payments and distributions in furtherance of the purposes of this corporation. Section.3. Disclosure of Potential and Real Conflicts of Interest' Kahala Lihikai shall have a written conflict of interest policy, which all Board Members and key employees sign at the first Board meeting of the year, This policy requires that interests that could potentially,give mise to conflicts be disclosed in writing.if any real or potential,conflict is identified.at this time or any other time,the individual(s)with the potential or actual conflict will recuse themselves from vot rig.and the rest of the Board shall vote on whether in fact a conflict exists. If a conflict exists,the Member,, the conflict shall excuse thein elves from the meeting while the rest of the Board discusses and decides what action to tale regarding the conflict. Section 4. Disclosure of Related Party Transactions Tn.addition to signing kohala:Lihikai's Conflict of Interest Disclosiwe form.during the first meeting of the calendar year,all officers,directors,and key employee shall disclose on same fdrni whether they have any related party transactions with any,other officer, director, or key employee.If any real ar potential conflict is identified,the individuals)with the potential or actual conflict will recuse themselves from voting and the rest of the Board shall vote on;whether in fact a conflict exists_ If a conflict exists,the Member with the conflict shall excuse themselves from the meeting while the rest of the Board discusses and decides what should be done about the conflict. Sectioat UistributioA gf Assets Upon the dissolution of this corporation, its assets remaining;after payment, or provision for payment,of all debts and liabilides;of this corporation shall be distributed for one.or more exerzrpt purposes within the rxxeanin of Section Sfl 1( ){ ) of the Internal Revenue Code ar shall be distributed to the federal government; or to a state or local government,for a ublic purpose., Such distribution shAl be made in accordance with all applicable provisions of the laws of this stater Section u.Private Foundation Requirements and Restrictions Sn any taxable year in which this corporation is a private foundation..as described.in Section 509(a) of the Internal Revenue Codi,the ccifporation 1) shall distribute its..iucome for saidper%od ,At such time and manner as not to subject it to-tax:under Section 49. 142,6f the Internal.Revenue Code;2) shall taut engage in any act of self-dealing as dl netlin Section 4 4)(d)of the Internal Revenue Code,3)shall not retain any excess business boldinas as defined in Section 4943(c)of the Internal Revenue tide,4) shall not make any investments in such manner as to subject the corporation to tax under Section 4944 of the Internal Revenue Code;and 5) shall not make any taxable eapenditures as defined in Section 4943(4) of the Internal Revenue Code. Bylaws o f` ohala Lihikai Wage 11 of 16 i I Article, Organization Policies Kohala Lihikai as a nonprofit,tax exempt organization,.depends on charitable contributions froze, the public..Maintenance of its tax-exempt status is important both fdr its c6ptinue€1'financ al stability and for the receipt of contributions and public support: Therefore,the operations of Kohala Lihikai first moist fulfill all legal requirements_ Kohala Lihikai also depends on the public trust and thus is;subject to scrutiny by and accountability to both governmental authorities and members of'the public. Consequently,there exists between Kohala Lihikai and.its Board, officers,and management employees a fiduciaryduty that carries wir it a b oad And unbending duty of loyalty and.fidelity_ The board, officers,.and management employees,if any,have the responsibility of administering the affairs of Kohala Lihikai honestly and prudently,And of exercising their best care,skill, and judgment for the sale benefit of Kohala Lihikai. The: interests of the.argatuzation must have the,f first priority i all decisions and actions. Tt►erofore Koliala Lihikai has,adapted the policies summarized below. All Beard Me tubers will review and sign these;policies at the first meeting of the year. ta. Conflict of`Interest—ensures Kohala Lxhikai's Board, officers, and managexnerit employees ifan shall exercise the utmost gond:faith iii all transactions invo -.ed in their duties; an€l they shalt not use their positions with Kohala Lihikai or knowledge gained there from for thein personal benefit_ Persons Conced ed; This Conflict cif Inter&st policy is directed not only to Board Members and officers,"tut to all employees,if any.who can influence the actions,. Kohala Lihikai_ For example,this irieludes all who n�ake'puchasinf;decisions, all otherpersonsvha might be described as"management personnel," andall who have proprietary information concerning Kohala Lihikai: Key Areas in Which Conflict May.Arise: Conflicts of interest may arise in the relations of directors,,officers, and management employees,if any, with any of the following parties: Persons and firins supplying, goods and services to Kohala Lilikai • Persons And firms from whom.Kohala Lihikai leases property and equipment • Persons and firms with Wvhorn Kohala Lihikai is dealing or planning to deal'in connection with the gift,purchase or sale of real estate,securities,or other property Competiti�tar affi, ity`oxganizations Donors and others supporting Kohala Uhikai Recipients of grants from Kohala Lihikai Agencies,oI ardzations, and associations that affect the operations of Kohala Lihikai Family ii-tembers,friends, and other employees A related party;Birch as an officer,directot,trtisteey or fey cn;ploye Nature of Conflicting Interest: A material conflicting interest may be defined as an interest, direct ox indirect, with'any persons and fiztns mentioned in the above paragraphs. Such an interest might arise,'for example, through Owning stack or bolding debtor ether prcaprietaq interesmin any third party dealing,with: Kohala Lihikai: Holding office,:serving on the Board,participating in management,or beim,otherwise Bylaws of Kohala Lihikai Page ZZ of 16 employed(of brmerly employed) by any third party dealing with Kohala Lihikai. Receiving rembneration for services with.respect to inttividual'transactions involving° Kohala Lihikai. Using Kohala Lihikai's time,personnel,equipment, supplies,or good will other than for. approved Kohala Lihikai activities,,programs,anti purposes. Reccivirg personal.g ar leans from this`d parties dealing withKohala Lihikai.Receipt of any g%ft is disapproved except gifts of nominal value that could riot be refused without discourtesy.No personal gift cif money should ever be accepted, Interpretation of This Statement of Policy:; The areas of contlietitrg interest listed above,and the relations in those areas,that may give rise to conflict, as listed above, are not exhaustive. Conceivably,conflicts,rnight arise.in other areas or through other relations.It is assumed that the trustees, officers,and.management employees will recognize.such areas and relation by analogy. The fact that one..of the interests described in above exists clues not mean necessarily that a conflict exists, or that the conflict,if it exists, is material c1i. h to be of practical importance,or if material that upon Ball disclosure of all relevant facts and circumstances that itis necessarily adverse to the interests of Kohala Lihikai. However,it is the policy of the Board that the existence of any of the interests described previously shall be disclosed on a timely basis and always before any transaction is consummated.It shall bethe continuing responsibility of Board, officers,and management employees to scrutinize their transactions and outside business; interests and relationships for potential conflicts and to immediately make such disclosures. Disclosure Policy and Procedure: Disclosure should be made according to Kohala Lihikai standards.Transactions with related parties may be.undertaken only if ali ofthe following are. observed: A material transaction is fully disclosed;in the financial statements of'the organization The related party is excluded from the discussion and,approval of such transaction;` A competitive bid or comparable valuation exists; and The organization's Board has acted upon and dernor�strated that the transaction is in the best interest of the organization. Disclosures should be'inad6to the President or Chairperson of the Board, who shall determine whetherz a conflict exists and:is material,and if the matters are materal,bring them to the attention of the, Board of Directors. If a potential or material conflict exists, the Board Member with the potential or material shall excuse.his or herself from the meeting while the rust of the Board discusses and decides what action to take regarding.the conflict. The Board shall' determine whether a conflict exists and shall determine,whether the contemplated transaction may be authorized as;just, fair, and reasonable to Kohala Lihikai.The decision of the Beard on, these matters will,rest in their sole discretion,anal their concern must be the,welfare of Kohala: Lihikai and the advancement of its:purpose. (b.) Whistleblower-.ensures that any person affiliated or not affiliated with the organization. may repcirt any' rong-doing including safety vialatian or inurement issues and shall xiot be penalized or intimidated in any why far curing so. All independent contractors shallbe rnada aware of this policy aa?d where they can report any concerns if`they are not comfortable reporting` them to a Board:Member, A4ivs of Koholla Lihikai Page 13 cllf'1 0—) I" ondisuinai alion,—ensures Kohala Lihikai recruits,promotes, trains,ternunates,.a id employs t ualified persons on the basis of merit without regard:to rice,color;religion,national origin, sex,age,ancestry, marital status, sexual orientation, trarisgender status,disability,, pregnancy,disability,military or veteran status,or any other protected class as set forth under applicable.state and federal civil tights la-,vs. Any employment;or contracting decisions will'be. based on the individual"s clual:ificatiorrs to perform thejob. ` b s'policy of nondiscrimination applies to eanploynaentk trairair ,compensation,promotion,trap r, social a d recreatioiaal programs, and all other conditions of employment. All projects or any kind of financial award shall be implemented on this.nondiscriminatory basis. It is the policy of Kohala ''laikai to, Ensure equal opportunity for all people without regard to race, color,reh� on,national origin, sex, age,ancest=y, marital status,sexual orientation, disability,military or veteran status, or any oilier protected,class. Make reasonable accodations wherever necessary for all employees or applicants with. disabilities,provided that the individual is otherwise ginalified to perfbi the major functions of tbo job. Thoroughly investigate instances of alleged discrimination and take corrective.action if warranted. Any persons associated.with Kohala Lihikaiwho bas,becomne aware:cif violations of this provision has the affirmative obligation to report the conduct to the President of the Board of Directors or another Beard.Member if the President is the offending party. Nondiscrimination Complaint Procedure. If any individual or organizations feels that ohala Lihi ai has violated its-Nondiscrimination policy anti/or violated.Federal or State nondiscrimination laws,they may submit a cotnplamt in writing or in-person to a Board Member car staff, if any.who must then document this complaint in-writing and forward it to all Members of the Board of Directors. A special.meting of the.Board will then be called to review the complaint and to deterinige what action should be:taken. Please note that multiple meetings may be necessary to resolve a complaint.Kohala Uhikai will also su ply'information to the complainant as it is available on what government agency may be,contacted to register a. complaint if the individxal br organization is not satisfied with the Board's findings and actions: lf, after submitting a complaint and if after the special meeting{s}of the Board, a complaint has not been addressed to the satisfaction of the-complain ing pray,the following government agencies may be contacted for assistance: For violations of Federal law,contact the U S. Department of Labor at, 1-866-4-USA-DOL (1-866-487-2365) Or at TTY Number(general DOL Inquiries)- 1-877-889-5627' Or at http:fww�v.dof.,�,ov/dol/topi,cl iscrirnination/ethiiieclisc.htm For violations of State discrimination laws,contact the Hawaii State'Department of Labor and Industrial Relations and the Hawaii Civil bights Commission aty (808) 58,&863,6 or,to,dial n local ranmb&r call 974-4000 Ext_6-806 Or atTDa(8O8) 586-8697 kylaws oj Zohala Lihiked Page 14 a116 or at hap-Phawaii:go labof/here {d.) lRoeurnent Retention and Destruction—tlmis policy covers tax returns,receipts,invoices,; grant contracts anti associated reports,documentation for equipment and ether assets,budgets, wont dans, eMpIpyce files, and contractor information. All Kohala I.ihikai documzrents/inust be retained for five years-'with the exception of tax returns, organizational books .employee records, bylaws and amendments,and,the articles of incorporation, which must be,rtaiimtained for the life of the organization. Vie.) Compensation Kohala'l:ihikai's Board of Director's shalldetermine compe sation,for any contractor or employee commensurate,with the individual's skills.and experience and in alignment with the compensation for contractors or employees for organization's with similar budgets,;adminlstrativ ,and project responsibilities. The data from other organizations as well: as;the reasoning and discussion for the final compensation shall be recorded in the minutes of the< organization, includin-how each member of the Board of Directors voted on any compensation, ff.) Gift Ac eto c -1 olt la Lih l ai regtures that all cash and non-cash gifts aver X20 bo recorded and this information supplied to all Mc mbers of the Board. Any gift that is over$20 and that is identified by the:Board or,employees as inappropriate, shall be returned. Article 10 Am.endrment of Bylaws Section L.Amendment Except a8 may otherwise be specified under provisions of law;;tbese,ByI ws, or any of them, may be altered,amended or repealed and new Bylaws adopted by approval of the Board of Directors, Article 11 Construction and Terms; If there is any conflict;between thproviszons of these Bylaws and the articles of Incorporation of this corporation,,the provisions of the Articles of Incorporation shall govern.: ,Should any of the provisions;or portions of these Bylaws be held unenforceable or invalid for any reason,the ternaining prervisions and portions of these Bylaws shall be unaffected,by such; holding,., All references in these Bylaws to the Articles of Incorporation shall be to the Articles of Incorporation,Articles of Orgabization,!Certificate of i.icorporation, Organizational Charter, Corporate Charter or other founding document,cif this corporation filed with,an office of this state and used to establish the legal existen ce of this corporation. All references in these-Bylaw to a section or sections of the Internall Revenue Code shall be to such,sections of the Internal Reve nie. ode of 1986 as amended from tune to time,or to corresponding provisions of any future federal tax code_ Bylaws o f Kohala Lihik-ai` Page 1 S;raf J6 ADOPTION OF BYLAWS We,the undersigned, are all of the initial directors or incorporators of this cc�r�oration, and we consent to, and herebv do,adapt the foregoing Bylaws, consisting of 16 pages, as the Bylaws o this corporation: Dated:June 15,2012, 14 F fief;*, Bylaws o fKohala Lid ikai' Page 16 o,f 16; F � a ° ° ° ®fl ° ° ° ° Department of Commerce and Consumer Affairs CERTIFICATE OF GOOD STANDING I, the undersigned Director of Commerce and Consumer Affairs of the State of Hawaii, do hereby certify that KOHALA LIHIKAI was incorporated under the laws of Hawaii on 11130/2011 ; that it is an existing nonprofit corporation; and that, as far as the records of this Department reveal, has complied with all of the provisions of the Hawaii Nonprofit Corporations Act, regulating domestic nonprofit corporations. IN WITNESS WHEREOF, I have hereunto set crM VR C E A V o my hand and affixed the seal of the C0 Department of Commerce and Consumer o tP Affairs, at Honolulu, Hawaii. 3 Dated: August 21, 2021 LUr n Cr n. ' 4 a OP 5 OF N Director of Commerce and Consumer Affairs To check the authenticity ofthis certificate,please visit:http://hbe.ehawaii.gov/documents/authenticate.html Authentication Code:371017-COGS PDF-234533D2 i Kohala Lihikai August 2011 Our Vision Kohala Community Based Stewardship In Action Mission Statement: We protect access and open space in its natural state utilizing methods appropriate for each parcel including cooperative agreements, easements, and acquisitions. We foster community-based stewardship involving descendents, coast users,youth, cultural practitioners, and kupuna in cooperation with landowners, government agencies, and local groups. We support the use of traditional Hawaiian natural resource management principles and practices, while incorporating new information, science, technology and community needs on a site-by- site basis. Working Relationships The Kohala-based stewardship organization would have the following working relationships: • The NK Community Access Group and CDP Action Committee to Hawaii County • The Ala Kahakai Historic Trail to the National Park Service • The DOT, DLNR and other State agencies • The Planning Department to County of Hawaii • The Commission on Public Access, Open Space and Natural Resources for the County Open Space Fund • The State Legacy Land Preservation Commission for the Legacy Land Fund • Kamehameha Schools and their subsidiaries • Kohala connections would be initially but not limited to all the schools of North Kohala, Maika'i Kamakani O Kohala, Kamakani O Kohala Ohana—Kako'o, Kohala Historic and Cultural Preservation Group, Malama Kohala Kahakai, Malama Na Wahi Pana O Kohala, National Guard Alumni and Kohala Seniors Athletic Club. Goals The goals of the group are: 1. Perpetuate community stewardship of open space and access on a place by place basis in working partnership with land owners and government agencies. 2. Preserve the natural open space makai of Akoni Pule Highway and other mauka areas with great value to the community in perpetuity. Objectives The following objectives are equally important: • Establish stewardship programs and activities for each parcel or section of the coast to promote the following: 1. Cultural and historic preservation 2. Appropriate level of access 3. Environmental restoration and stabilization " Continue(oevaluate the impact ofaccess onnatural anduuhuodroaourcomofa|| landewith ' the ability homake changes onthe level ofaccess moneeded ~ Involve youth by connecting them to kupuna to promote traditional ahupua'a practices ° Educate and involve young people tobostewards ofKohu|acoastal lands ~ Dohands onwork including = Maintain existing roads, trails and parking areas " Posting and maintaining signs • P|antingnotiveo(neeoandOmundcovor ° Prioritize the purchase and preservation of significant Kohala land for community use from Kovvaihaeio Po|o|u. = Use a variety of tools and seek a variety of funding sources to secure open space protection • Work with government and private organizations to secure meaningful liability protection i i • Continue to keep the Kohala community in the loop on coastal stewardship through articles in the local Kohala Mountain News and occasional email blasts and surveys. Summary of Recommendations from COH Maintenance Grant for Koiholena and Pao'o,North Koholo 2018-2020 Page 3 of 3 Kohala Lihikai PO Box 76 Hawi Hawaii 96719 August 20, 2021 Department of Finance County of Hawaii 2021 Maintenance Fund Stewardship Grants The Board of Directors of Kohala Lihikai has authorized Gail Byrne Baber to be the signer of all documents regarding the grant applications for Kaiholena, Pao'o, Hapu'u (Hale 0 Ka'ili) and Kapanaia. Malama Na Lihikai 0 Kohalanei, Toni Withington Secretary/Director Summary of Recommendations from the Hawaii County Maintenance Grant Kaiholena and Pao'o, North Kohala 2018—2020 Community Archeology Recommendations for Next Steps • Continue to identify and map features not previously accounted for, primarily trails and water and salt collection and features • Install signs to encourage leaving sites intact and encourage leave no trace. Students constructed signs and we will install near the public access turn out once we have permission from the County. See Appendix A. • Remove white posts that identify key sites.These now act as markers for rock pickers to loot sites.They also impact the view planes.This task can be part of the next phase in community archeology, where student interns work with archeologists. •Teach the next cohort of students mapping skills, led by Kohala students trained during this project. • Use students in all arch work on PONC properties. It's an excellent opportunity for students to learn STEM skills while deepening their knowledge and connection to their community lands, which creates very knowledgeable and committed land stewards.The archeologists we worked with are happy to work with students around the island. • Mitigate erosion that can impact arch and cultural sites with biodegradable waddles and vegetation. Pa'uohi'iaka and ilima were found at both Pao'o and Kaiholena and are excellent choices for revegetation for erosion control. • to the area. Dumping is not widespread (below right). Wildfire Mitigation Recommendations and Next Steps • Continue internships for Kohala students to continue mapping resources that are important to understand and/or use in wildfires, creating and refining detailed wildfire resource maps. These maps will be instantly accessed on a phone or tablet by the Hawaii County Fire Department and will identify existing roads and fuel breaks from which fires can be attacked for suppression, as well as key areas to protect in the kiawe if a fire breaks out on the shoreline. The highest concentration of sites is near the water.The maps can be separated into two maps: 1.)The Suppression Access maps identify roads and firebreaks that can be traversed by heavy equipment without impacting cultural sites and, 2.)the Mitigation Maps identify areas that have been treated to minimize wildfire,which can be used for planning to further mitigation efforts and proactively protecting cultural sites or important habitats and species. Key partners include Kohala High School, Hawaii County Fire Department, and the NPS Ala Kahakai National Historic Trail personnel.