RES 237 Draft 01 2022-2024 - Laserfiche WebLink

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C. Secretary shall be responsible for the minutes of all Board of Directors, Executive Committee, and Membership meetings for the Council, and shall submit copies of minutes to the proper persons for their records or use, as well as to the historical files. The Secretary shall see that the Historical records are kept current and in good order.The Secretary shall be responsible for all communication with the membership. The Secretary shall compose answers to mail, compose and obtain signatures on letters for the President and respond to inquiries as necessary in conducting Council business. D.Treasurer shall collect all dues and monies due the Council,pay all bills,and record these transactions in the proper manner. Bonding of the Treasurer shall be at the discretion of the Board of Directors. Treasurer shall present an annual financial report at the Annual Meeting.Annual financial report shall be made available to members and/or government agencies upon request Sec. 8. All of the elected officers or governing board members shall have no material conflict of interest and serve without compensation. ARTICLE V-STANDING COMMITTEES Standing Committees shall be at the discretion of the Board of Directors as long as the functions of the Council are met. The President shall submit formation of committees at election time so that positions may be filled. Standing committees should include: Gallery operations Programs and Workshops(other than Gallery operations) Hospitality Membership Ways &Means (Fundraising,Finance) Marketing and Public Relations Nominating ARTICLE VI—POLICIES Sec. 1. Board of Directors: See Article IV,Sec 1 and 2 of By Laws Sec.2. Vacancies: See Article IV,Sec 5 of By Laws. Sec.3. Terms of Service: See Article IV,Sec 4 of By Laws. Sec.4. Duties: The Board of Directors shall have general charge and,control of the affairs,funds,and property of the Council. It shall present to the membership an annual report of all activities, and an annual financial report. Sec.5. Meetings: Board of Directors meetings may be held on a regular monthly schedule as selected by the Board members.There shall be no less than eight(8) meetings of the Board during each fiscal year. Sec.6. Quorum: A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board. Sec.7. Executive Committee: Shall keep minutes and records of its actions and shall report each of its meetings to the members of the Board of Directors. Sec. 8. Amendments of By Laws — the power to alter or adopt new By Laws shall be vested in the Board of Directors subject to repeal by the members. Sec.9. Rules and Order - The last printing of Robert's Rules of Order Revised shall be the authority for all matters of procedure not specifically covered by these By Laws or special rules of procedure adopted by the Council. Sec. 10. Standing Rules - The Board of Directors may adopt Standing Rules not in conflict with the By Laws from time to time.They will be amended or revoked by a majority of the Board of Directors. ARTICLE VII-MEETINGS Sec. 1. Electoral Meetings - The Electoral Meeting shall be held at the September meeting, at which time the members shall elect the Board of Directors by plurality vote and transact such other business as may properly be brought before the membership.Nominations for election to the Board of Directors shall be presented by the Nominating Committee and by the membership from the floor. Membership shall receive notice of the meeting and the proposed slate of officers standing for election at least 30 days in advance by mail,or email.