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July 31, 2023, HSAC Meeting Minutes Page 1 5 _ _ stP`EAS <br />..n.. .....,..�._....._... ..._ ...._,_..�...v_..._.��__,....._...v_.»..._...........,,__" gv� yr <br />O'�COUNte4 <br />b. Researched vendors and obtained quotes for an online registration <br />platform for the conference. <br />c. Created a web page with an online registration and sponsorship payment feature. <br />Secretary Support: <br />d. Drafted agenda for the upcoming HSAC EC meeting. <br />e. Sent out reminders about the next HSAC EC meeting. <br />f. Maintenance of HSAC website information: <br />L Updated the HSAC website to add the agendas and minutes of the prior <br />meetings. <br />Treasurer Support: <br />g. Reviewed the Treasurer's report. <br />h. Maintenance of HSAC QuickBooks records. Completed reconciliation of last <br />month's transactions in Quickbooks. <br />L Processed reimbursements and invoices and uploaded documentation to the <br />HSAC google drive as well as sent out copies of the documentation to the HSAC <br />President. <br />j. Requested quotes for D&O insurance from the following companies: <br />• Hawaii Financial Advisors, Inc., tim&hawaii-fa. com <br />• Paradise Insurance, (808) 315 7207 <br />• King & Neel LLC, sean.spencer&kingneel.com <br />• KANO, Rick Humphreys, Monarch insurance, rickhkmonarch-hi. com <br />• Atlas insurance, rrodriguez@atlasinsurance.com <br />o Update on quotes from various accounting firms for an audit of the accounts. <br />• Maria Fahnestock, Carbonara CPAs. <br />• Brian Van Camp: 12/31/2023 delivery deadline, auditfee: $14,250. <br />• Dustin Verity at Verity and Associates: request for quote submitted, <br />pending a response. <br />VI. Fundraising Plan <br />a. ED attended the NACo annual conference and met with Executive Directors from <br />South Dakota, Montana, Wyoming, and North Dakota to build relationships and <br />learn more about their funding model and operational structure. <br />b. ED met with consultants from NACo affiliated programs, NACo EDge, <br />Professional Development Academy, and other potential partners. <br />c. ED following up with a company who offers support to build out a corporate <br />sponsorship program. Estimated cost of $15, 000 to set up or a set percentage off <br />revenue for the first three years. <br />d. Pricing information from E&M Consulting for an HSAC brochure: HSAC would <br />receive 15% of the advertising revenue after $5000 has been raised. HSAC would <br />need to speck who would be appropriate to reach out to request sponsorship and <br />support from. Timeline for completion is approx. 5 months with E&M consulting, <br />this would be just in time for the HSAC conference. <br />