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COUNTY OF HAWAII STATE OF HAWAII RESOLUTION NO. 287 23 A RESOLUTION URGING THE OFFICE OF THE MAYOR TO REQUIRE THAT ALL BOARD AND COMMISSION MEETINGS PROVIDE VIRTUAL ACCESS FOR PUBLIC PARTICIPATION, LIVE VIEWING, AND POST -MEETING VIEWING. WHEREAS, the Office of the Mayor supervises the administration of the County's existing boards and commissions; and WHEREAS, Section 13-20(b) of the Hawaii County Charter requires that boards and commissions take official action only at meetings open to the public; and WHEREAS, currently there are certain boards and commissions whose meetings are limited to in-person public access only, thus requiring members of the public to be physically present at the meeting site to present oral testimony and view the proceedings of the board or commission; and WHEREAS, certain boards and commissions do not provide an accessible video archive of their meetings to allow for post -meeting viewing, requiring interested persons to wait for the production of written meeting minutes as an access point to the deliberations and actions of the board or commission; and WHEREAS, Exhibit "A" attached hereto, received from the Office of the Mayor lists current boards and commissions that provide, and do not provide, virtual access to meetings; and WHEREAS, all board and commission meetings should provide virtual access to ensure maximum levels of involvement, transparency, and accountability of government activity; and WHEREAS, maximum levels of public participation are paramount to effective information gathering and decision making; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that it strongly urges the Office of the Mayor to require that all board and commission meetings provide virtual access for public participation, live viewing, and post -meeting viewing. BE IT FURTHER RESOLVED that the Office of the Mayor is urged to appropriate sufficient funds to carry out the provisions proposed in this resolution.