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Form #: B-52 <br />7/18/91 <br />DEPARTMENT OF FINANCE <br />REQUEST FOR COUNCIL ACTION <br />DEPARTMENT: <br />Environmental Management <br />DATE: <br />9/19/2023 <br />STAFF CONTACT: <br />Michael Kaha <br />PHONE: <br />.808-961-8270 <br />A. REQUEST: <br />Resolution authorizing the Mayor to enter into a multi-year lease agreement for five (5) years for five (5) each <br />Multifuntion Printers for the Department of Environmental Management Solid Waste Division. <br />B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br />Currently, the Solid Waste Division utlizes and leases five (5) Multifunction Printers (MFP) at various <br />locations, and those are are for the East and West Hawai'i Scale House, Hilo, Kona and Waimea base <br />yards: <br />The Division is requesting to replace the old outdated 5 MFPs, as they have reached the end of their useful <br />life. The new MFPs will be used for the processing of daily operations and fiscal scale responsibilities such <br />as scanning, printing, copying, and storage to the server. <br />The existing lease has ended, and it is much more practical to lease new MFPs than to pay a montly rental <br />fee for units which are at the end of its useful life. <br />The MFPs will be leased for a period of 5 years. The estimated monthly cost for the lease of five units is . <br />$550.00 ($110.00 per unit). This cost is inclusive of parts, labor, travel and supplies (except paper and <br />staples). Funding for the lease is included in the FY 2023-2024 Budget. <br />SIGNED: %AL "Oti Am . DATE: TIZ� <br />Department Head <br />