COM 0010.008 2022-2024 - Laserfiche WebLink

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April 5, 2024, HSAC Meeting Minutes Page 112 "SSO%A S Op N fOU1�� The number of in person meetings is amended from 4 to 2 per year. This could include 2 day trips at$300 each, or 1 overnight at$600. • Travel includes:Air, Ground, Lodging, Registration • One day travel = $300, which includes car rental($100) and round trip flight ($200). For two day travel, $600, which includes car rental ($200), hotel($200), and round trip flight($200). • 3 members will be traveling, as 1 member remains on island • Proposed budget includes 2 in person day trip meetings per year for HSAC EC. Total of 2 visits per year,for 3 members. • 6 x$300 = $1.800 • EC travel for all 4 members to mainland conferences remains the same at $20,000. • $2,500 per member according to what is defined as travel expenses in the bylaws. • 2 conferences annually on the mainland out of the 2 NACo and 1 WIR • 2 x$2,500 = $5,000 annual allowance per member • 4 members x$5,000 = $20.000 • Total for EC Travel = $20,000 + $1,800 = $21.800 13. EC Auditing/Professional Services is$20,000 which includes$15,000 for the cost of the audit and$5,000 for accounting fees including the annual tax filing. 14. EC Meeting Supplies increased to $700 from$200 to include the cost of lunch for the HSAC EC and supporting staff members when the HSAC EC meets in person. o $350 per meeting x 2 meetings per year in State =$700 15. EC Subscriptions & Software increased to $2,000 from $1,200 to account for the increased cost of Quickbooks and the online accounts. Includes but is not limited to squarespace website fee, domain purchase, zoom account, google drive storage, annual business filing, charitable organization filing fee. • Including the $900 annual fee for Quickbooks. 16. Special Committees - Travel & Miscellaneous (Line item 17& 18) Line 17 has decreased from $500 to $0 and Line 18 has decreased from $100 to$0.