COM 0934.002 2022-2024 - Laserfiche WebLink

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Recommendations Report Of the Permitted Interaction Group on County Waiwai Grants Communication No. 934, transmitted by Vice Chair Dr. Holeka Goro Inaba, dated July 2, 2024, established a permitted interaction group for the County Waiwai grants program. The group met on August 30, 2024, to discuss various improvements and developments. These recommendations are put forward for consideration and discussion. 1. Recommendations for Improvements to the 2025-2026 Application Process The group emphasized the importance of ensuring that all components of the grant application are included as part of the contract. There was a discussion on clarifying the distinctions between the missions of fiscal sponsors and the programs they support. Additionally, the group focused on enhancing training and resources to prevent errors in the application process, particularly concerning the logic model, required forms, and requested expenses. The need for standardizing the budget template across grant programs was also considered, along with the need for pre -determined funding priorities and clear definitions for budget categories. It was proposed that administrative and overhead costs be defined as expenses that would be incurred by the organization, regardless of a specific program or service being offered by the organization. To address these points, the group proposed incorporating language into the Certificate of Understanding to clarify that all parts of the application are part of the agreement. They recommended revising the application to include a separate question addressing the mission of programs under fiscal sponsors. The development of new training materials on allowable and unallowable expenses was suggested, along with a revamp of existing resources. The budget template was to be improved to include descriptions for income sources and expenses, a line for administrative and overhead costs, and provisions for applicants to self -determine the allowability of grant requests. 2. Scoring Rubric for the 2025-2026 Application Process The group stressed the need for alignment with the application and accessibility to applicants before the application period begins. It was recommended that the lowest possible rating on a 6-point Likert scale be a zero score for deficient application responses. Furthermore, the inclusion of a subjective metric to assess programs based on community priorities was suggested. The action items included revising the scoring rubric for alignment and scale, adding a notes section for reviewers, detailing scoring criteria for the logic model, sustainability plan, and budget, and incorporating a +/- 5% bonus section for addressing