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Form #:E-52 <br />7/18/91 <br />DEPARTMENT OF FINANCE <br />REQUEST FOR COUNCIL ACTION <br />DEPARTMENT: Planning DATE: <br />STAFF CONTACT: Glenneen Erece PHONE: <br />A. <br />10/11/2024 <br />808-961-8308 <br />To enter into a multi-yearlease agreement for one multi -function device (large format ndfor the <br />Planning Department's Hilo Office. The machine will be located at 101 Pauahi St Ste 3, Hilo, HI 96720 <br />B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br />The current lease for the 36" device will expire in March 2025. We are requesting a new lease for a 44" <br />large -format multifunction device to scan, copy, plot, and print planning documents, maps, and building <br />permit plans, as well as to produce copies for public use. The larger size will improve quality and functionality <br />while reducing the need tmtape together larger maps. Equipment provides vital service within the County <br />and tothe public. <br />$3.703.80/Vea[ <br />Term 5yeora. r, approximately5,4OOB&VV copies per Quarter per unit overages at$0.O2O5per <br />page &1.5OOcolor copies perC)uarharpmrunitowaragessd$O.O354perpa0e. <br />SIGNED: 10/14/24 <br />