RES 318 Draft 01 2024-2026 - Laserfiche WebLink

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monitored and evaluated to assure the proper and effective expenditure of public funds for this program. I. CONTRACTOR agrees that the COUNTY expending agency, Director of Finance, or Hawaii County Council may request periodic written reports on the use of County funds. 9. TAX CLEARANCE: If the amount of funding provided by the COUNTY for the CONTRACTOR's program is $2,500 or greater, the CONTRACTOR, including out-of-state contractors, shall apply to the Hawaii State Tax Office and the Internal Revenue Service in accordance with Act 190 Hawai'i Revised Statutes Section 103D-310(c), for a Tax Clearance prior to the execution of this AGREEMENT and again before final payment can be made by the COUNTY to the CONTRACTOR. Compliances are also required from the Department of Commerce and Consumer Affairs (DCCA) and the Department of Labor and Industrial Relations (DLIR) prior to execution. In the event the CONTRACTOR is unable to furnish the appropriate certificates within ten (10) calendar days of being requested to do so, the COUNTY may proceed to re -open negotiations with other acceptable submittals. 10. TERM: The term of this AGREEMENT shall commence July 1, 2025 and continue through June 30, 2026 unless this AGREEMENT is terminated sooner as hereinafter provided. Notwithstanding the foregoing, the term of the AGREEMENT may be extended by written, mutual agreement of the parties. 11. REPORTS: The CONTRACTOR shall submit to the Agency a written monthly progress report through June 30, 2026 on Exhibit B, Progress Report Form, attached hereto. The CONTRACTOR shall prepare a final written report to the Agency utilizing Exhibit C, Final Report Form and Final Financial Report Form, attached hereto, no later than thirty (30) days after the Agreement ends. 12. PROGRAM APPROVAL: All programs funded by the COUNTY under this AGREEMENT shall be subject to and receive approval of the COUNTY prior to any payment to the CONTRACTOR. Any changes or deviations to any program must be submitted in writing for the review and approval of the AGENCY. The AGENCY'S approval shall be in writing. 13. MODIFICATIONS OF AGREEMENT: The COUNTY may at any time make modifications to this AGREEMENT, which shall be made by a written supplemental agreement. Modifications involving no reduction or increase in compensation may be made by written order of the ADMINISTRATOR. All modifications requested by the CONTRACTOR shall be in writing. 4