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August 25, 2025, HSAC Executive Committee Meeting Minutes Page, 1 4 �,+"""'may <br />I oPco 1 s�i <br />b. Review and approval of the attached proposal authorizing the HSAC <br />2026 Annual Conference to be held on May 3-4, 2026, in conjunction with the <br />WIR Conference on Maui. <br />c. Review and approval of the updates and amendments to the HSAC Bylaws and <br />policies. <br />i. Collective support for NACo Second Vice President Candidate. <br />ii. Voting Delegate and Proxy Designation for NACo General Membership <br />Meetings. <br />iii. Nepotism and Conflict of Interest. <br />iv. Whistleblower Policy. <br />v. Document Retention and Destruction Policy. <br />- CM Kimball outlines five proposed bylaw amendments, including support for the NACO <br />second vice president, voting delegate, and proxy designation. <br />- CM Paltin questions the necessity of the HSAC EC member being the voting delegate, <br />and Heather Kimball explains the need for a clear process. <br />- The group discusses the importance of having a formal process for determining voting <br />delegates and proxies. <br />- Motion to approve 5 bylaws. Motion approved. <br />7. ANNOUNCEMENTS <br />a. Scheduling of the next Executive Committee meeting. <br />Next Meeting - Monday, September 29th 12noon. <br />8. ADJOURNMENT <br />The meeting adjourned 1:45pm. <br />