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COM 0618.000 2024-2026
C. Kimo Alameda, Ph.D. Mayor William V. Brilhante, Jr. Managing Director Merrick Nishimoto Deputy Managing Director Kehaulaat M. Costa Housing Administrator Keiko M. Mercado Assistant Housing Administrator County of Hawaii Office of Housing and Community Development 1990 Kinoble Street, Suite 102 • Hilo, Hawaii 96720 • (808) 961-8379 • Fax (808) 961-8685 Existing Housing: (808) 959-4642 • Fax (808) 959-9308 Kona: (808) 323-4300 • Fax (808) 323-4301 November 12, 2025 Via Hand Delivery Dr. Holeka Goro Inaba, Council Chair and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawai`I 96720 RE: HOMELESSNESS AND HOUSING FUND YEAR 4 GRANT AWARD NOMINEES LRB 25-089 HCD Dear Council Chair Inaba and Members of the Hawaii County Council, M M The Office of Housing and Community Development (OHCD) respectfully submits the attached Resolution, awarding $6 million to twelve (12) projects under the Homelessness and Housing Fund Year 4 Request for Grant Applications (RFGA) released July 23, 2025, for the Fiscal Year (FY) ending June 30, 2026. OHCD confirms that, in accordance with Hawaii County Code Chapter 2, Article 25, all organizations awarded funding have met the required criteria and are in compliance with County regulations. We're pleased to report that we've incorporated your ongoing feedback, along with the feedback of the partner agencies and community at large, to strengthen the administration of the funding, improve the transparency of our process, and ultimately strengthen the impact of the HHF program on reducing homelessness in Hawaii County. We look forward to presenting these updates and more to the Council Committee on December 2, 2025, and the full Council on -December 17, 2025. OHCD has prepared the following information for your review as an overview of the award process and the twelve (12) projects nominated for award: Exhibit A — Award Nominations Exhibit B — Timeline. of HHF process and key milestones, �jCamm.1tQO���-ZJ1 Reir.TO:LULRef. DaPt:� 91 EQUAL HOUSING OPPORTUNITY Dr. Holeka Goro Inaba, Council Chair and Members of the Hawaii County Council November 12, 2025 Page 2 of 2 Exhibit C — Nominees: Project Summaries, Total Served, & Service Areas Exhibit D — Nominees: Project Synopses with Budgets Exhibit E — Fiscal Definitions and Budget Rules Exhibit F — HHF Year 4 All Applicants, including Award Nominees and Non-Awardees Exhibit G — Request for Grant Applications (RFGA) Exhibit F — RFGA FY 25-26 Evaluation Form Should you have any questions, feel free to contact Michelle Hiraishi at (808) 961-8379. Thank you, e Mani M. Costa ousing Administrator Enclosures Exhibit A HHF Year 4 1 AWARD NOMINATIONS Project OUTREACH Award Amount Going Home Hawaii -Justice Navigator $ 80,000.00 Neighborhood Place of Puna - Family & Youth Street Outreach Program $ 400,000.00 Project Vision - Street Outreach From Hilo to Kona $ 340,000.00 TOTAL OUTREACH $ 820,000.00 LONG-TERM HOUSING Bridge House, Inc - Recovery Housing and Family Housing $ 430,000.00 Going Home Hawaii - Reentry and Recovery Housing $ 790,000.00 HOPE Services Hawaii, Inc - Long -Term Housing $ 900,000.00 TOTAL LONG-TERM HOUSING $ 2,120,000.00 SUPPORT PROGRAMS Big Island Substance Abuse Council - Hulihia Ke Ola: Detox & Stabilization Program $ 600,000.00 Bis Island Substance Abuse Council - Mohala Family Resource Center $ 200,000.00 Hale Kipa - Transitional Living and Housing Stabilization Program $ 450,000.00 HOPE Services Hawaii, Inc - Support Programs $ 600,000.00 Lokahi Treatment Centers - Recovery and Housing Stability Program $ 260,000.00 Neighborhood Place of Puna - Neighborhood Place Resource Center $ 950,000.00 TOTAL SUPPORT PROGRAMS $ 3,060,000.00 Total $ 6,000,000.00 Exhibit B COUNTY OF HAWAI'I OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT FY2025-26 HOMELESSNESS AND HOUSING FUND (HHF) AWARD TIMELINE AUGUST • RFGA applications due August 29 OCTOBER • Award Recommendations presented to Housing Administrator (Oct 20) • Award Recommendations presented to Mayor and MD (October 23) • Award Notifications sent to Nominees October 23, 2025 DECEMBER • Council Committee Meeting (December 2) • County Council (December 17) A JULY • Request For Grant Applications (RFGA) published on County website (July 23) • Public Informational Meetings via ZOOM (July 29 & August 4) SEPTEMBER • Evaluation Committee conducts proposal evaluations (September 9— October 14) NOVEMBER • Debriefs with Non-Awardees (optional) • LRB and Council prep JANUARY • In -Person Meetings with Awardees • Contract Routing FEBRUARY 1, 2026 Contract Commencement W tip x O ID ^ 2 O m m c° � a � d � J z N 3 ^ N = j OLI C N an m d d t/� Lf Vl A o 00 O O O O O O O O O O O O O O O G v w O O m N 0 0 0 o c 3 o c< A= E m "o. w s m [n as J a° J m n r n d .N. w n vJi ^ J i o s 0 J r s o 3 � •^* m -� c 0° i 3 n „ N OOe N 0 < M N =� Z a i m a4 FL o? a O J ^ <^ c N W d N ? C r L I 3 d J d N n d d m� o m a w tD i rt O r^j 6 J O f0 w M� 04 N c v'°i 3 o 0 0 j m O m m m d � d f* r+ < A Z O 3 J m d N J m p b 0 N a 0 w d 00 3 N a �y d m m d f y J � 0 Z � > d � m b L O n n y = I_ m tY m 0 0 0 0 00 0 O O O O O O S N o fD ~ S O T N G p 01 c n 0 o In b I1 f m a" =E0I mf 0. N 1 S y J- ro O. N a y y n (1 �• N d0 � S C y _i O < >• O b 0 d y. 3 00 3 1 b 0 b W y < W O N S— Ofl J d » ,� o p_ i 0 O M N d y j S f ¢c 3 D w n m ui n N L n < O N c J W 3 0 J n o m b N N 3 m J .+ o i mm 3 y J N I f rD — m m m b d d n M Exhibit D Project Category Location Population Requested Grant Amount Award Recommendation Services Offered Total Served Going Home Hawaii Justice Navigator Outreach Hilo, Puna, Hamakua Justice -Involved, Unsheltered $130,000.00 of $80,000.00 Total Project Budget $215,371.86 Street Outreach, Case Management, Housing Navigation, Care Coordination 100Individuals Building on a program previously supported under HHF Year 2, this program requests funding for one Justice Navigator (1N) based in East Hawaii, with particular focus on downtown Hilo — the area with the highest concentration of unsheltered individuals. The JN is an outreach and diversion role focused on preventing arrest and reducingjustice system involvement through pathways to housing and services. By engaging individuals in public spaces, courts, probation, HISC, and cellblocks, the JN interrupts the cycle of homelessness, arrest, jail, and release. The role stabilizes individuals by improving access to shelter, treatment, long-term housing, behavioral health, substance use, and mental health providers to ensure continuity of care. In addition to collaboration with Going Home's Reentry and Recovery Housing program, other key partners include Hilo Police, HISC, courts, probation, HOPE Services, BISAC, Benioff Medical Center, and Hawai'i Island Community Health Center. The JN will also build relationships with downtown businesses frequently impacted by street homelessness. The need is clear: 30% of those incarcerated were homeless prior to custody; Hawaii County's recidivism rate is 59.5%, higherthan the statewide 53.8%. People with multiple incarcerations are 13 times more likely to experience homelessness, and in 2024, 25% of Hawai'i County's homeless population had police contact. By intervening before arrest or after release, the JN reduces reliance on police and emergency services and helps break cycles that perpetuate homelessness. § ƒIL (\\ _ \�}\\ -_ }(/ ( \ { \ k ` / \ ) } Neighborhood Place of Puna Family & Youth Street Outreach Program Project Category Location Population Requested Grant Amount Award Recommendation Services Offered Total Served Outreach Hilo, Puna, Hamakua Families, Youth, Unsheltered $419,605.00 of Total Project Budget $572,325.00 $400,000.00 Street Outreach, Case Management, Housing Navigation, Housing Placement 120 Households The Family & Youth Street Outreach Program is a targeted initiative serving unsheltered families with minor children and unaccompanied youth ages 14-25 in East Hawaii. Building on insights from the previously funded Homeless Engagement Team (HET), this refined approach focuses on rapid engagement, trust -building, and immediate connections to services and housing pathways. Outreach teams operate at least four times per week in high -need areas like downtown Hilo. They identify and engage unsheltered youth and families, provide essential supplies (food, hygiene kits), and enroll participants into the Hawaii County Homeless Engagement Hui Database. Personalized referrals are made to emergency shelters, health services, and housing programs. The team also manages the prioritization list for Hale Iki, an emergency shelter for families, ensuring the most vulnerable are matched with shelter placement quickly. For those interested in long-term housing, participants are enrolled in the Neighborhood Place Resource Center, where they receive individualized support from Housing Navigators who help set goals, resolve barriers, and secure permanent housing. This person -centered model emphasizes consistent, trauma -informed care and ongoing engagement, empowering participants to move from homelessness to stability —one relationship at a time. z v O 0 ➢ ➢r v p O G1 3 n N ti N C N N d N S N a a- m w o a fl V T ' w n w v D e d a_ 01 D a O 0 pa Vn NNNN Vf N Vf Vs NN N H NN N T O O VNi O VVi O O N O p~ O O W N °f V O � O O O O O O O S S O O O A N N O S S S S S S S S S S S w S O O O 00 n° A d£ a x 3 °: ` o cx o .. r w° o qO c 3 n m^ 2 0 3? 'o^ n o e^, m n .'�• ° o 'n' = m c ° s o `.. n a m A Q 3 6 p o e. d o N `w w 6 O O N m° IR g 3FT 0 O d o o S v s w - a R^ m t° C, 8 Er 'w o ? 3n N' y3 O 3 q 3 0 aR R o _ c .�i - a o M a 3 3 S o w o 'o - o T w 3 3 3 Project Vision Hawaii Street Outreach from Hilo to Kona Project Category Location Population Requested Grant Amount Award Recommendation Services Offered Total Served Outreach Hilo, Pahoa, Kona Unsheltered Adults $438,828.00 of $340,000.00 Total Project Budget $619,800.00 Street Outreach, Street Medicine, Mobile Hygiene, Case Management, Housing Navigation 3001ndividuals A continuation of the program supported under HHF Years 1-3, Project Vision Hawaii (PVH) seeks continued funding to provide street outreach services, mobile hygiene, street medicine, case management, and resource navigation to unsheltered individuals across Hilo, Kona, and remote areas. Outreach teams —comprising healthcare providers, case managers, peer specialists, and drivers —visit encampments, beach parks, and downtown areas, engaging those who often distrust institutional services. Services are designed to overcome barriers such as geographic isolation, lack of transportation, cultural/linguistic barriers, and institutional mistrust. The program will focus on four outcomes over 12 months: 1. Housing Stability: Place 30 individuals into permanent housing, provide 125 housing referrals, and 150 non -housing supports. 2. Healthcare Access: Deliver 200 street medicine encounters and connect 100 people to essential health services. 3. Long -Term Support: Maintain ongoing contact with newly housed individuals for an average of six months, and connect 100 to employment supports. 4. Mobile Hygiene Access: Provide 1,500 hot showers and consistent hygiene events island -wide as a key entry point for engagement. PVH will leverage collaborations with partner organizations and outreach event host sites such as HIHR, HOPE Services, Hawai'i County, NPP, and many others to deliver services. k � /§�| ] �— a ■!#aa ;a *@@ ; e ,0000 as @am , 1 1 \\\� \}\ - / \) � \) ). Bridge House, Inc. Recovery Housing and Family Housing Program Project Category Long -Term Housing Location Kona, Kealakekua Population Men, Women, Families with Minor Children Requested Grant Amount $489,501.00 of Total Project Budget $529,501.00 Award Recommendation $430,000.00 Services Offered Sober Living, Recovery Housing, Care Coordination Total Served 32-401ndividuals A continuation of the existing program supported under HHF Years 1-3, the Recovery Housing and Family Housing Program provides safe, substance -free housing in West Hawai'i for individuals and families experiencing homelessness or at risk of losing housing. The program serves two key populations: (1) adults with a history of substance use disorder who have at Least three months of sobriety and a sober support network, and (2) couples and small families with children in need of stable housing. The program manages four homes (one is a duplex) with capacity for 25-29 adults and 4-8 children. Two homes serve women, two serve men, and one is dedicated to families, in response to rising demand. While not a treatment program, the housing is substance -free, with clear rules and a strong focus on accountability and community. Monthly drug testing, a Good Neighbor Policy, and structured peer support help maintain a stable environment. Clients receive individualized support from a Care Coordinator, who connects them to services such as financial literacy, counseling, community service, recovery treatment, education, childcare, and housing planning. There are no time limits; clients stay until they are ready for permanent housing, at which time, the staff assist with housing navigation. The program aims to house at least 32 people, achieve 85% housing retention at 6 and 12 months post program exit, and support long-term stability through education, life skills, and improved social support —reducing homelessness, recidivism, and instability in West Hawai'i. � O H D D v O� O A D 3 n O N H a N N A N � v � v r a m N v T D w � _ m D O T C O V N 4• f` W V N 01 O W O O O O V A 1A W O OD A A N O I+ W W A O N A O O O O V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n ,'q-no $na c i= c o z° s o z q' 2 o ° _ aw N o c 0 00 �. .0 oz d �' m d c a i o c s - c n d, a = m a o o a - d a.m o o 3 0 3° 3 W 0 � m o 3 v ° n ggc °• �,� o =O z o Z s °o ° - F cm d wx Fr •• m F o A e= lni o _ - � 3 3 s n o 9, m� _ n y n o - x 3 o - 3 = n n £ x ° a a c n = o Going Home Hawaii Reentry and Recovery Housing Project Category Long -Term Housing Location Hilo, Kona Population Justice Involved Men, Women, Adults Requested Grant Amount $936,953.00 of Total Project Budget Award Recommendation $790,000.00 Services Offered Recovery Housing, Care Coordination Total Served 96Individuals $1,621,499.61 A continuation of the program supported under HHF Years 1-3, Reentry and Recovery Housing (RRH) is for justice -involved, unstably housed individuals across East and West Hawaii. Operating 113 beds in Hito and Kona, GHH offers trauma -informed, substance -free no time limit housing for adults, including those recently released from jail or prison. The program serves men, women, and non-binaryindividuals pairing safe housing with case management, peer mentoring, life -skills training, and recovery supports as they transition back to stable and independent living. Going Home Hawaii addresses the urgent need forjustice-specific housing on Hawaii Island, where 25% of unsheltered individuals report arrest in the past year and 38% of jail intakes are unhoused. Participants are engaged up to 90 days pre-release from incarceration and transported directly from jail or court to RRH, avoiding the "gap days" that often result in homelessness or relapse. RRH program supports include court accompaniment, financial literacy, employment readiness, and connection to healthcare, treatment, and permanent housing following the completion of the program. Peer mentors with lived experience foster accountability, trust, and cultural grounding. Over the 12 month contract, GHH will serve 80 individuals, 70% of whom are homeless or at risk at entry. Goals include 85% housing retention at 6 months, 60% transition into permanent housing, and 80% completingfinancial and tenancy training. With a 24-hour average between release and housing, GHH reduces recidivism, relieves overcrowded systems, and breaks the cycle of incarceration and homelessness. ti O y D r T O O A D 3 n O N ti N m C ry c # o m u w N ^ d 3 3 O m v w w v T n d c f p O V� Vr V� IA N N Vf N N N N N V? N N ti lh N T {O Y N Y N N N Y N A Y V T C 9 O Y W N VI W O1 O1 V A Y U1 VI T O1 Y O �O 6 O O N W O T Y J A 10 O O O O V Y N W O O V 1 N O O O O O O O O O O l0 N N A \O 10 O O O O O O O t0 J Y V W O 00 O O w 0 O A C.W m N O O o° c �' 00 Noo vvFN a�. RIa1Na Noo de ;o n x'° G X 2 v e X —ao =$ n•N•Oc R .., xx� o A a R g�z N R m o R an N 3 o ..- d m F mv?av vyd'^'o d'm n'ro S Fo 3' 3 g w 'c °c d 0 3 d w 3. e.a N n ', m m 3 3 3 o w m '-mi o u 5? c e £ d a ?. g c r w o—° °°°' o o Q xm n g 0 i w 3 O1 �' e$ i° x 3 %m c o0 °„ 'wo .. o c �•. w _ 3 m' 0^, 71 n 'nd °a ° ... u Xm o a"m' n x x.. •• � d �� c —„� d C '9 0 m C jp 2 .S.` 0 3w a F X?` 0 0 go K ^ ° x c o .'". og =+ = c m p A N v c° 9i N d: F% 9 O d N y A_ „^ O O ._i @q R C dC j N O � N `• d x 6 R< 1 J ° w o m a. o N $ n e W N` 3 d 0 m o z a d V o QQ c 9 aoa.o ^' w o 1i°" o Ian N' v i 1 � u N 2 3 3 0 n- c m 2 3 st S a o° V ° a — - = ° m ° o n$ .11 o d HOPE Services Hawaii, Inc. HOPE Long -Term Housing Project Category Long -Term Housing Location Hilo, Pahoa, Kona, Honoka`a, Island -wide Population Men, Women, Youth, Kupuna, Families, Couples Requested Grant Amount $2,644,003.00 of Total Project Budget $4,466,572.00 Award Recommendation $900,000.00 Services Offered Permanent Supportive Housing, Supportive Housing, Affordable Housing, Master leasing Total Served 120+ Households With 36 housing sites island wide and a maximum capacity of 305 beds, HOPE Services Hawaii's robust portfolio of long-term housing solutions provides permanent, deeply affordable housing to individuals and families experiencing or at risk of homelessness across Hawaii Island. In addition to 29 scattered -site units throughout Hilo, Kona, and Puna, the program manages six main housing sites: Kino`ole Youth Supportive Housing, Hale Kulike, Sacred Heart Affordable Housing Program, Kani Le'a Apartments, Old Hilo Hotel, and Hale Ulu Lehua—located in Hilo, Kona, Honoka'a, and Pahoa. Led bythe Housing First model, this HOPE services offers Permanent Supportive Housing, Housing with Supports, and an Affordable Housing Program via master leasing, removing barriers to housing, such as sobriety or income requirements. Once housed, participants receive individualized case management, support with lease compliance, life skills, and connections to health, behavioral health, and community resources. The program serves adults, families, youth, and those with complex needs, referred through the Coordinated Entry System. Target outcomes include maintaining 75% occupancy, completing quarterly inspections at 85% of all sites, and resolving non -urgent maintenance issues within 15 business days. The project plays a vital role in reducing chronic homelessness, preventing returns to the streets, and sustaining housing stability in Hawaii County. y O � D a A O O a 3 Pf p N C N - c a ^ m c - u 3 N w o a T u o j a c v 0 3< 'm d = v q T C 3 n u 9 C D 9 p N N N N N N N N N N N N N N N N N T 8 W O N N 1-` N I+ N V Y+ VI N A Co �" T 6 O 1-� O c V p Co N O N f' A O O O A O •LN+ A J VI A O O Y O O A O N O 0 0 O 0 0 O N O 5D !•PC O O W N C O O O 1 V C� O J °f p O 6 O O O O A co O O O O O O O W G F+ 3 a 3 o a ?_ m n $ R a T a 6 'c° �=R�D<3 �, $ 3 Pow g a F=.non 3,2 'm S � 0 3 n `? .'. o •, it Czi xa n 3 m Win- au '^0 ^ c :. do_ w° o m m o i AOZ 0 2' ^3 m v "°' n R 3 3 a �m 3 "'.: `a = R m 3 >• °9 � m i R a a 'v 3 � c � n e .01.. v m N � '^° - - R >• �. n a d F° °. a c a g c a n n- N s° 9 - N N a n 3 m o R° n ? 3 q c n H oL OC on c m a 9 3 v o 3 - o A •, m c o 2' w ' n °oL 0 no n El o c c n Big Island Substance Abuse Council (BISAC) Hulihia Ke Ola: Detox & Stabilization Program Project Category Location Population Requested Grant Amount Award Recommendation Services Offered Total Served Support Programs Hilo Men, Women, Unsheltered, Unstably Housed $1,200,000.00 of Total Project Budget $2,300,000.00 Detox Treatment, Care Coordination, Housing Navigation 100 Individuals Launched in January 2024 via HHF Year 2 funding, Hulia Ke Ola (HKO) is Hawai'i Island's first and only detoxification and stabilization program, providing 24/7 trauma -informed care to adults experiencing or at risk of homelessness. Located in Hilo, the 7 day max, 8-bed facility fills a critical gap in local services, offering an alternative to emergency rooms, jails, or unsheltered living for individuals in withdrawal. HKO primarily serves adult males in crisis, many of whom are high utilizers of emergency and law enforcement systems. Services include clinical screening, case management, recovery planning, and referrals to long-term treatment or housing. The program operates in two phases: (1) Detox stabilization (3-7 days) and (2) Recovery planning and housing navigation. HKO connects participants to BISAC's island -wide continuum of care and external partners such as HOPE Services, Bridge House, and Neighborhood Place of Puna. Over the next year, at least 100 individuals will be served, with a goal of 30%transitioning into long-term care. The program also aims to reduce reliance on emergency systems, improve health and stabilization outcomes, reduce recidivism, support long-term recovery, and strengthen community coordination through formal partnerships, allwhile helping to break the cycle of homelessness and substance use in Hawai'i County. ti O D p A D 3 A p N C m a ? m. S O m » a. m m 3 w m 3 O1 p M m m\ p C N m m a a a C v n^ m m N S A o N Z _ v v- y W_ -. °J w o D i N v o v 3 n ti O ~ a m 00 N D a D v m p J w T C O In m N N '+ O� OS� O N V O N O SO O O S O 8O O S S S O O O SO O 8N O O S O O S S S S S S S S S S S S S S O O O O s o a o c n m n o ;_ o N o n 3 0 MN 0 z o o = o 0 0 3 = 3 •• w w m m Q p a � 0 g � f o0 m o S 0 o m P m m > c a c O p q m O T d n v S i _ _ A Q S n D 0 � - O p � N O p O_ D y n S O 3 n u 3 J 0 Big Island Substance Abuse Council (BISAC) Mohala Family Resource Center Project Category Support Programs Location Hilo Population Men, Women, Children, Homeless or At Risk Requested Grant Amount $335,000.00 of Total Project Budget $620,000.00 Award Recommendation $200,000.00 Services Offered Substance Use Treatment, Mental Health Services, Care Coordination, Housing Navigation Total Served 100 Households A trauma -informed, family -centered residential treatment program in Hilo serving individuals and families facing homelessness, substance use, and co-occurring mental health challenges. Mohala prioritizes families with children, pregnant women, and individuals impacted by trauma, incarceration, or domestic violence —populations often underserved in traditional treatment settings. The program delivers multi -phase residential care, including clinical assessments, therapy, parenting education, case management, peer support, housing navigation, and life skills training. Services are fully integrated with BISAC's island -wide continuum of outpatient and housing programs. Referrals come from courts, Child Welfare Services, hospitals, shelters, and outreach providers. By stabilizing families in a structured environment and supporting both recovery and housing, Mohala prevents family separation and reduces reliance on ERs, foster care, and shelters. Over 12 months, the program will serve at least 40 individuals and families, transition 30% into permanent housing or long-term care, reduce use of crisis systems, and support long- term family stability and resilience. Mohala's housing inventory includes 3 Therapeutic Living Program Houses and 3 Sober Houses in East Hilo, but supports individuals from all parts of the island, advancing the County's goals to make homelessness rare, brief, and nonrecurring. � o d i O y A O A n 3 O N H N o J N ° J m d iD N w a C m >• ry n z b V, N V D N J N V m m w° D 3 o n ° W °. N D a° V O m U U U N U U U U U U U U U U U U U N S N S m N A Y N Y A Y Y W CO W C O O O N V O N Y N A O N N A O d O O O O O 00 O S S S S O O O 0 O O S O O O O C O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 O O O 3 O O O a WWI ^ 2 w p • u » N qb 9 N 71 W N N s b y m a O C O T D Q J O - c w m o 'm � ri o n N 9 O � b N b N 2 n C z p C S n ko £ o � x � - o F 3 £ n » $ � o m ° Hale Kipa Transitional Living and Housing Stabilization Program Project Category Support Programs Location Kona, Hilo Population Youth, Former Foster, Unsheltered, At Risk Requested Grant Amount $602,598.00 of Total Project Budget $956,348.00 Award Recommendation $450,000.00 Transitional Housing, Case Management, Mental Health Services Offered Services Total Served 8-12 Youth in Stable Housing Hale Kipa proposes the Transitional Living & Housing Stabilization (TLHS) initiative on Hawai'i Island. The project targets transitional -age youth (18-24), particularly former foster youth and those experiencing or at risk of homelessness. TLHS combines an 18-month group home in Kona with island -wide, low -barrier, trauma -informed, Housing First case management and clinical support. The program aims to reduce youth homelessness through prevention, rapid stabilization, and Long-term housing pathways. Services include tenancy and financial literacy training, education and employment support, mental health counseling, and warm handoffs to permanent housing. Clinical care is delivered by master's -level clinicians and includes 24/7 access, crisis stabilization, family therapy, and individualized treatment plans. Core Objectives (12-month period): • Residential: House 8-12 youth; z70% maintain housing at 6 months post -exit; >60% increase income; 90-100% connect to healthcare, receive training, and develop housing plans; <-10% return to homelessness. Case Management: connect participants to education, health, life skills, transportation and essential services. This expansion responds directlyto local service gaps in West Hawai'i and leverages Hale Kipa's 25+years of transitional housing experience to support durable housing stability for vulnerable young adults. y 0 D a O Lf A D 3 A � y N a - c m � c v 3 m o m o o °n 1"1 o i (l V v T - 9 a 2� N a V V T D n y a m c a D v 3 T a `m' a 0 w' a T N T b N S V O 0 0 S O S O 0 0 0 S S POA V N S 88 $8 88 888 00 0 8 $ S $ 08 g;eX°`N`nOq �3 ua` °° r 3 ^°«° H � c° �< a �• °0p � = o No - O j ry O N w - - c S s n n 3 m � > > o _ m q Q R ^ O N O J HOPE Services Hawaii, Inc. Project Category Location Population Requested Grant Amount Award Recommendation Services Offered Total Served HOPE Support Programs Support Programs Island -wide Individuals, Couples, Families, Sheltered & Unsheltered Homeless, Newly Housed from Homelessness with severe, complex, persistent needs. $1,749,431.00 of Total Project Budget $3,978,159.00 $600,000.00 Specialized Case Management, Behavioral Healthcare, Psychiatric Care, CIS, CCS, ACT 200 Households The program provides critical supportive services across Hawai'i Island to individuals and families overcoming homelessness, particularly those with severe and persistent mental illness (SPMI), substance use disorders (SUD), and chronic health conditions. Services are grounded in a trauma -informed, person -centered approach and delivered in the streets, shelters, and housing setting at HOPE's 29 housing sites (including Sacred Heart, Kani Le'a Apartments, Old Hilo Hotel, and Our Lady of Lourdes in Honoka'a), with program headquarters in Hilo. Affordable housingthrough HOPE's Long -Term Housing Project-155 units with 240-bed capacity —is combined with wraparound supports through this Support Program, including specialized case management, behavioral health care, psychiatric treatment, tenancy education, and community -building. Core program components include Housing First Case Management, Community Integration Services, Community Care Services, and Assisted Community Treatment. These services help individuals adjust to housing, maintain tenancy, and manage behavioral and health conditions that often lead to chronic homelessness. By pairing stable housing with tailored, long-term supports, the project helps make homelessness in Hawaii County rare, brief, and nonrecurring. 3 0 D ti D v 3 0 -�1 N c T y O 3 - d O VI In y �. m A W a v R > n c f^d' a � O > Oo an ao K � m Oe d ?� C T a 3 d O j m 3 � o 'w c 2 v N° ^ 2 ma W x n w v Wi v n^ N n d ^ 2E d C m Rm d. D 3 T Z O •mod• T S A N N O J V N N O p1 N O O IA A IA N A N O V1 A O O A lO O O W O w A Ol U� O O O % O Y �° N IA O W O l0 V T W N O VI O In S V O lJ0 S O Ut O Y S O W O N 0 7 D ° F p<$ °' a 3 m '< 3 n _ 7 O ° u. i� D" O d: 'o' c °, i a3 °Ongo3 i^^a m d'-1=E.7 d °• a e1D^a r c id d w _ '-` v o n�$y�q' 3 o m' So m o c ,1O=„ c:."a. m o w m v— tl? c- n R .d.. s 2 O v �� 3 3 S m o d a �AEp a,�» " o _ _ o _ n S n o �, w �n'3°nno 0 m' u- a _ c c v' �`. ^ u o N c? .`. 3 m M R '< S Oi � 7 6? 0 0 o A N o m °3 a 3 M a �� i A ° 2e 3 n o � -'• d 12 3 3 W d '° a A o x a o _ ai S m " = m n Lokahi Treatment Centers Recovery and Housing Stability Program Project Category Location Population Requested Grant Amount Award Recommendation Services Offered Total Served Support Programs Hilo, Pahoa, Waikoloa, Kona Individuals, Youth, Justice -Involved, Unsheltered, Unstably Housed $291,000.00 of Total Project Budget $291,000.00 $260,000.00 Behavioral Health, Substance Use and Mental Health Treatment, Group Therapy, Housing Navigation 420-480 Individuals A continuation of the existing program supported under HHF Years 1-3, Lokahi Treatment Centers provide accredited, integrated behavioral health services for adults, youth, and justice -involved individuals facing homelessness, substance use, and mental health challenges. Accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF), Lokahi integrates housing assistance with substance abuse and mental health treatment, following the Housing First Model —recognizing that stable housing is the foundation for recovery. Responding to Hawai'i County's severe homelessness crisis, driven by untreated behavioral health issues and limited affordable housing, the project provides coordinated housing and treatment to improve stability and wellness. Key activities include individualized and group counseling; case management by a Client Navigator; and housing placement through local partnerships. Clients receive ongoing therapy, relapse prevention, and peer support tailored to their needs, delivered across four island -wide offices located in Hilo, Pahoa, Waikoloa, and Kailua-Kona. Over a 12-month period, the program aims to serve 420-480 participants island -wide. Objectives include: stabilizing housing for homeless or at -risk individuals, improving long- term housing retention by addressing Social Determinants of Health (SDOH), and integrating behavioral health care to support sustained recovery. Expected outcomes: 75% of participants maintain stable housing for at least six months, 70% improve SDOH factors and mental health, 80% remain engaged for 90+ days, and system -level reliance on shelters and crisis services declines. \\� | �\ _« (\\ \ } o _ ) {2< f5) 5 ¢ \/ \�\ \\ -- \ \\\ \ E Neighborhood Place of Puna Neighborhood Place Resource Center Project Category Location Population Requested Grant Amount Award Recommendation Services Offered Total Served Support Programs Hilo, Puna, Himakua Families, Youth, Unsheltered, Unstably Housed $1,274,253.00 of $950,000.00 Total Project Budget $1,736,142.00 Drop -In Centers, Case Management, Resource Navigation, Housing Navigation, Safe Day Space 2,000 Drop -In Center Engagements, 152 Case Management Uniting three successful current HHF programs -the Coordination Center, Anchor Point Youth Center, and `Ghana Homelessness Prevention and Support Program -into one streamlined, model, the Neighborhood Place Resource Center (NPRC) is a one -stop housing and resource hub serving homeless and at-riskfamilies with young children and unaccompanied youth (ages 14-25) at two locations in East Hawaii. By integrating housing assistance, prevention, and wraparound services, NPRC promotes long-term stability, resilience, and well-being. Homelessness in East Hawaii disproportionately affects families and youth, disrupting education, health, and future opportunities. NPRC directly addresses these challenges through accessible, family -centered and youth -centered interventions that combine immediate relief with long-term planning. Core Services include: • Drop -In Centers in Hilo and Puna (open five days weekly), offering basic needs (food, hygiene, Wi-Fi), application support, and life -skills workshops. Trained Community Resource Navigators connect visitors to housing, case management, and shelter options. • Targeted Case Management using the Critical Time Intervention (CTI) model to provide hands-on, personalized navigation through housing crises and transitions. • Long -Term Support to sustain housing, strengthen independence, and prevent future homelessness. 2 v y O 1 D o ti a O Gl A D 3 1'f O b ti ut � o c 0 c ° go 3 > o v > T » ry w c � M w m _ V o O ro d x N D ry b V a : 0 m a a w nw o 6 3 » O � 9 C a n m D n 3 a m u 3 Q 2 o v N N N N N N N N N N N N N N N N T b O OJ N N ut N N fT N b V A lw0 b b b N C p pA� O O S O O O O O O S O J W V N S O O S S S O S O S S S 00 O O O d n_ F C O c's'g �p c u q o m d y 9. p Q Rn N o A D O tu N$ p d O O 0 J o�oso�sgo a0 a a 03 c- _ n °` ° 9 _ n m 3. 3 N o d 3 m " m m o w v 3. a c g F� 3 d m c' a .. .e<°' o _ y z n 3 a� c _ 3 w' w` � F d `. o �< •• o d m' ,�, '= a n? ry F ry a o, c 3 n 3 .m w a000 3 R n o n a �' ,Bv d cd d m 2 0 3 3 o 3 w e g, $ o 3 n x° n o A R ,^o 3 c `m N W 3 d>> o c } T o a m= w a < 0 n a v a `3a S° o iz Ay N C :, 60„ F ±�artNO R C c = $ = 4. n \ 3 y o sn °9 9~ d Exhibit E "Allocability" refers to whether a cost can be reasonably charged to a specific grant or project based on its direct relationship to the project's objectives. Costs must be directly related to the purpose of the grant or activity funded by the grant, and necessary for its completion. A cost may be allowable by the County of Hawai'i and the HHF guidelines, but not allocable to the specific purposes of a particular proposed project. An example of costs that are not allocable would be for a Marketing campaign for the upcoming grant opening of the organization's new facility that doesn't benefit that grant program directly. "Allowability" of costs is determined by the specific terms of the County of Hawai'i codes and the applicable cost principles. It refers to whether a specific expense is permitted under the rules of the grant. Unallowable costs for HHF funding include the purchase of alcohol, business or organizational start-up plans, fundraising, commercial film productions, costs associated with application production and submission, off -island travel, purchase of property, or new -build projects. "Administrative Costs" (Admin Costs) refer to overhead expenses that support the general management, oversight, coordination, evaluation, and reporting of an organization or contracted services. Admin costs are not directly tied to program delivery but are necessary for the overall functioning and compliance of the program. Administrative costs of a proposed project budget must not exceed ten percent (10%) of the requested amount through this RFGA. httos://www. h awa i i cou nty.aov/home/s howo u bl ish ed docu ment/302516/638630375811170000 These expenses may include, but are not limited to: • Audit is not required by HHF, therefore is not an allowable Program Cost, although it may be included in Admin Costs. • Contractual Services such as Bookkeeping, Accounting, Legal, HR, Payroll, etc., supporting the organization at large or multiple programs within the organization. • Insurance is an Admin Cost if it's general to the organization or not attributable to a single program. Examples include General Liability Insurance covering the whole organization, Business Insurance, Directors and Officers insurance, Umbrella policies or other types of insurance that are required for the organization at large or multiple programs within the organization. • Rent and Utilities for the space where the organization's administration or shared spaces where other programs within the organization operate. • Overhead Supplies, Equipment, or Technology Costs supporting the administration of the organization. • Salaries, Wages, and Fringe Benefits for administrative staff (e.g., executive director, finance team, HR, office staff). "Personnel Costs" means costs incurred for staff in the provision of contracted services. Personnel costs include salaries, wages, payroll taxes, and fringe benefits. Personnel is included in the Program Costs section of the budget. Definitions I HHF RFGA 2025-2026 "Program Costs" Are direct expenses incurred in the implementation and delivery of the grant - funded program. They encompass all expenses that are essential for the successful execution of the grant -funded program, directly linked to program activities, and necessary for achieving the objectives of the grant. Program Costs include Operating Costs and the Personnel Costs required to deliver program services. If any expense listed as a Program Cost could reasonably be interpreted as an Admin Cost, please provide a justification in your budget explaining how it directly supports program activities. • Contractual Services: Payments to consultants, contractors, or vendors who provide specialized services or products necessary for the program's activities (e.g., medical professionals, specialists, etc.). Hired exclusively and solely for the purpose of delivering the program services. • Insurance is a Program Cost if it's directly tied to the delivery of a specific program or service. Examples include Liability Insurance, Vehicle Insurance for program -dedicated transportation, Property insurance for program -dedicated facilities, or other types of insurance that are required exclusively for the grant -funded program activities. • Personnel Costs: Salaries, wages, and fringe benefits for staff directly involved in the project, such as project managers, coordinators, or technical specialists. • Rent and Utilities: Any facility that is secured for the sole purpose of conducting program activities for the HHF funded program. This includes residential facilities where participants sleep/live or other facilities where program activities and services occur. If the lease of space and utilities are solely and entirely for the grant -funded program alone, they are a program cost. • Repair and Maintenance: for program -dedicated equipment and facilities only. • Supplies and Equipment: Expenses for consumables, materials, equipment, or resources specifically used for the grant program's activities (e.g., software, tools, machinery, computers, office supplies, materials). a. Supplies = $5,000 and below. Consumable, shorter lifespan. Includes computers. b. Equipment = $5000 and above. An expectation of a longer lifespan. • Training and Development: Costs related to the development or delivery of training sessions for staff, participants, or stakeholders associated with the grant program for training directly related to program services. • Travel, Transportation, and Mileage: Costs related to ground travel required for program activities for staff and clients, such as field visits, meetings, & client appointments. Airfare and lodging are not permitted. • Other Miscellaneous costs that, can be directly attributed to the program include printing, postage, marketing materials, telecommunication, software, etc. Definitions ) HHF RFGA 2025-2026 Categorizing expenses as Admin and Program Costs is not always clearly black and white. The following distinctions apply, in accordance with Hawaii state Procurement Office —Hawaii Administrative Rules Title 3 Department of Accounting and General Services Subtitle 11 Procurement Policy Board Chapter 123 Cost Principles and Code of Federal Regulations 011) Title 2 Part 200.405. Costs That Benefit Multiple Projects: • Some costs benefit more than one project or activity (such as rent for an office used for multiple programs). These costs may be allocated across projects in a way that reflects the proportion of benefit each project receives. For example, if half of the office space is used for one project and the other half for another, rent should be split accordingly. Such proportional allocations are acceptable within either the Admin Costs or Program Costs categories, as long as they reflect the actual usage by each project. Supporting documentation may be required to show the breakdown of the allocation. Costs Necessary to Overall Operation: Some costs are necessary for the overall business or operation but may not be directly tied to any one specific project (like administrative salaries). These costs can still be allocated to the proposed budget within the Admin Costs section, but total Admin costs may not exceed 10% of the overall awarded amount. Shared Costs Between Admin and Program: • It maybe allowable to allocate a portion of aline item between both Admin Costs and Program Costs if the line item serves both functions, provided there is a justifiable, reasonable, and documented allocation method - such as square footage, time logs, or usage percentages. • For example, in line with federal grant standards, staff who spend 20% of their time delivering direct program services may charge 20% of their salary and fringe benefits to Program Costs, with the remaining 80% attributed to Admin Costs, provided that Admin costs do not exceed 10% of the total requested amount. Shared expenses —such as rent, utilities, or equipment —should be allocated using equitable bases, such as square footage, usage logs, or functional timekeeping. Under 2 C.F.R. § 200.405(d), direct allocation of shared costs is permissible when the distribution reflects actual benefit and is consistent and documented. Definitions ) HHF RFGA 2025-2026 Exhibit F HHF Year 4 1 ALL APPLICANTS Project OUTREACH Requested Amount Recommendation Award Going Home Hawaii -Justice Navigator $ 130,000.00 $ 80,000.00 Neighborhood Place of Puna - Family & Youth Street Outreach Program $ 419,605.00 $ 400,000.00 Project Vision - Street Outreach From Hilo to Kona $ 438,828.00 $ 340,000.00 Big Island Substance Abuse Council - Pono Pathways: Hawaii County Mobile Recovery 11 333,000.00 $ - Hawaii Island Community Health Center - Healthcare for the Homeless: Street MedicinE 1,116,380.00 $ - He Ho'omaka HouAna O' Puna - Ho'i i ka Hale $ 322,196.00 $ - HOPE Services Hawaii, Inc. - Outreach $ 644,379.00 $ - Funds Allocated: $600,000-$1,200,000 $ 3,404,388.00 $ 820,000.00 SHORT-TERM HOUSING & SHELTER HOPE SERVICES - Shelter and Short -Term Housing $ 886,096.00 $ - Funds Allocated: $0-$900,000 $ 886,096.00 1 $ - LONG-TERM HOUSING Bridge House - Recovery Housing and Family Housing $ 489,501.00 $ 430,000.00 Going Home Hawaii - Reentry and Recovery Housing $ 936,953.00 $ 790,000.00 HOPE SERVICES - Long -Term Housing $ 2,644,003.00 $ 900,000.00 KITA WARE - Homel-ink Hawaii $ s 619,126.02 $ - Funds Allocated: $1,800,000-$2,700,000 $ 4,689,583.02 $ 2,120,000.00 SUPPORT PROGRAMS Big Island Substance Abuse Council - Hulihia Ke Ola: Detox & Stabilization Program $ 1,200,000.00 $ 600,000.00 Big Island Substance Abuse Council - Mohala Family Resource Center $ 335,000.00 $ 200,000.00 Hale Kipa -Transitional Living and Housing Stabilization Program $ 602,598.00 $ 450,000.00 HOPE Services Hawaii, Inc. - Support Programs $ 1,749,431.00 $ 600,000.00 Lokahi Treatment Centers- Recovery and Housing Stability Program $ 291,000.00 $ 260,000.00 NPP - Neighborhood Place Resource Center $ 1,274,253.00 $ 950,000.00 808 Homeless Task Force - Family Reunification Program $ 319,345.00 $ - Adult & Teen Challenge PacWest - Hawaii Life Renewal Behavioral Health Services Clini $ 540,430.00 $ - Hawai'i County Economic Opportunity Council - Ho'omana Opportunity Center $ 949,300.00 $ - Hawaiian Community Assets, Inc. - I Pa'a Ke Kahua - To Strengthen the Foundation (FY2 $ 1,527,777.00 $ - The Salvation Army-TSA-FIS Transitional Housing Program $ 617,736.67 $ - Funds Allocated: $2,100,000-$3,300,000 $ 9,406,870.67 $ 3,060,000.00 Total $ 18,386,937.69 $ 6,000,000.00 ��19�H:17 COUNTY OF HAWAI'I OFFICE OF HOUSING & COMMUNITY DEVELOPMENT (OHCD) 1990 KINO'OLE STREET, SUITE 102 HILO, HI 96720 'M (808) 961-8379 It OHCDENGAGEMENT@HAWAIICOUNTY.GOV WWW HOUSING HAWAIICOUNTY.GOV/GRANTS-FUNDING/HOMELESSNESS-AND-HOUSING- FUND DEADLINE TO APPLY: 6 FRIDAY, AUGUST 29, 2025, 4:OOPM HST The County of Hawai'i is an Equal Opportunity Provider and Employer Request For Grant Applications 1 Homelessness and Housing Fund................................................................................................... 5 Request for Grant Applications (RFGA) - Overview........................................................................ 6 Goals& Objectives.....................................................................................................................................................6 ProjectRequirements................................................................................................................................................6 Request for Grant Applications (RFGA) — Overview, continued..................................................... 7 ApplicationSubmission Process................................................................................................................................7 SelectionCriteria.......................................................................................................................................................7 ApplicationChecklist.................................................................................................................................................8 1. General Information................................................................................................................... 9 1.1 Eligible Projects and Programs............................................................................................................................9 1.2 Eligible Entities...................................................................................................................................................11 1.3 Ineligible Activities.............................................................................................................................................11 1.4 Timeline.............................................................................................................................................................12 1.5 Duration of Agreement......................................................................................................................................12 1.6 Award Amount...................................................................................................................................................13 1.7 Contact for Information.....................................................................................................................................13 1.8 Amendment. Addenda, or Bulletins..................................................................................................................14 1.9 Cancellation of RFGA.........................................................................................................................................14 2. HHF Priorities, Goals, and Funding categories.......................................................................... 15 2.1 HHF Purpose......................................................................................................................................................15 2.2 HHF Priorities and Goals....................................................................................................................................15 2.3 FY 25-26 Funding Categories and Allocations....................................................................................................15 2.3.1 Outreach: 10-20% of awarded grant funds....................................................................................................16 2.3.2 Shelter and Short -Term Housing: 0-15% of awarded grant funds..................................................................16 2.3.3 Long -Term Housing: 30-45% of awarded grant funds....................................................................................16 Request For Grant Applications 2 2.3.4 Support Programs: 35-55% of awarded grant funds......................................................................................17 2.3.5 Reallocation of Funds.....................................................................................................................................17 3. Requirements & Expectations — Data and Outcomes.............................................................. 18 3.1 Data Management System Requirements.........................................................................................................18 3.2 Participant Data Collection................................................................................................................................18 3.3 Participant Consent to Release Information to the County...............................................................................20 3.4 Program Outcomes............ 3.5 Narrative Data Reporting...................................................................................................................................22 4. Requirements & Expectations — Fiscal...................................................................................... 23 4.1 Administrative and Program Costs....................................................................................................................23 4.2 Initial One -Time Advanced Payment.................................................................................................................24 4.3 Agreeance to Reimbursement Funding Structure.............................................................................................24 4.4 Exceptions for Limited -Capacity Organizations.................................................................................................25 4.5 Monthly Expense Reporting..............................................................................................................................25 4.6 Invoicing.............................................................................................................................................................25 4.7 Budget Modifications.........................................................................................................................................25 4.8 Fiscal Monitoring...............................................................................................................................................26 5. Requirements & Expectations—Administrative.................................................. :.................... 27 5.1 Experience.........................................................................................................................................................27 5.2 Personnel....... 5.3 Coordination of Services... .........27 5.4 Participation in Community of Practice (Cop)...................................................................................................28 5.5 Participation in Homeless Engagement Hui.......................................................................................................28 5.6 Participation in Community Alliance Partners (CAP).........................................................................................28 5.7 Federal and State Tax Clearance........................................................................................................................28 5.8 Proof of Certification of Liability Insurance.......................................................................................................29 5.9 Confidentiality...................................................................................................................................................29 Request For Grant Applications 3 5.10 Compliance with Laws and County Rules........... 5.11 Americans with Disabilities Act ........................... + 5.12 Nondiscrimination............................................... 5.13 Fair Housing......................................................... 5.14 Quality Assurance and Evaluation Specifications 6. Applications................................................................................. 6.1 Application Content Requirements.......................................................... 6.2 Proposed Budgets.......................................................................................................... 6.3 Application Specifications.............................................................................................. 6.4 Disqualification of Applications..................................................................................... 6.5 Public Inspection............................................................................................................ 7. Evaluation 7.1 Evaluation Screening................................................................................. 7.2 Evaluation Committee............................................................................... 7.3 Evaluation Criteria..................................................................................... 7.4 Partial Funding.......................................................................................... 7.5 Rejection of Applications........................................................................... 8. Award of Contract Agreement......................................................................... 8.1 Award Notification.............................................................................................................. 8.2 Execution of Contract Agreement...................................................................................... 8.3 Indemnification ...............................................................................................-------..... 8.4 Unallowable Expenditures...................................................... 8.5 Termination of Contract Agreement ...................................... 8.6 Code of Ethics......................................................................... 8.7 Disclosure Required................................................................ 9. Appendix......................................................................................................... t 9.1 Definitions......................................................................................................................... Request For Grant Applications 4 ............................. 29 .............................29 .............................29 �............................30 ...................... 31 ............................31 r ............................31 ............................33 ............................34 ............................34 ...................... 35 ............................35 ............................36 ............................ 36 ............................ 40 ............................41 ...................... 42 ............................42 ............................42 ...........................43 45 On March 23, 2022, the County of Hawai'i passed Ordinance 22-26, which appropriates seventy-five percent (75%) of tier two property tax revenues towards addressing the complex challenges of homelessness and housing on Hawai'i Island. Subsequently, on July 19, 2022, the County adopted Resolution 442-22, directing the Office of Housing and Community Development (OHCD) to develop "The Strategic Roadmap for Homelessness and Housing — County of Hawaii" (referred to as the "Roadmap"). Released on September 1, 2022, the Roadmap was created through collaboration with both public and private entities and outlines key priorities for the utilization of program appropriations. The Homelessness and Housing Fund (HHF) awards funding to support and enhance projects or programs that directly align with the priorities detailed in the Roadmap. These priorities serve as a strategic pathway toward the County's broader goal of making homelessness rare, brief, and non -recurring. This goal serves as a unifying principle that bridges strategic planning with measurable outcomes. This approach is guided by the U.S. Department of Housing and Urban Development's system performance measurements. These key metrics, referred to as "Metrics that Matter" include: • Measure 1: Reduce the Number of Persons Experiencing Homelessness • Measure 2: Reduce the Length of Time Persons Experience Homelessness • Measure 3: Reduce Recidivism The Office of Housing and Community Develop is requesting applications from qualified non- profit organizations for projects and programs that address homeless prevention, diversion, and stabilization in Hawai'i County and align with the Strategic Roadmap. The estimated amount of grant funding for Fiscal Year 2025-2026 through this RFGA is not to exceed $6,000,000. Request For Grant Applications 5 Goals & Objectives 16 The County's Office of Housing and Community Development (OHCD) is requesting applications for the 2025-2026 Fiscal year Homelessness and Housing Fund (HHF) Grant Awards. The goal of the fund is to effectively reduce the amount, duration, and recurrence of homelessness, with a focus on prevention, diversion, and stabilization, by addressing the Priorities outlined in the Strategic Roodmap for Homelessness and Housing. Refer to Section 2 of the RFGA for more details on Goals. Applications shall present projects, services, or programs that: • Align with OHCD's goal to expand and promote pathways to housing to individuals at risk of or experiencing homelessness • Prevent and divert from homelessness • Offer stabilization services that help end episodes of homelessness and prevent future episodes • Partner and collaborate with other community -based agencies to connect individuals experiencing homelessness with resources, services, support, and community • Demonstrate an effective program, supported by a documented history of experience, with the ability to deliver on OHCD's priority outcomes • Demonstrate an impactful use of funds Project Requirements All awarded funding must directly address the Goals and Objectives outlined in this RFGA. Adherence to and compliance with all program requirements must be met throughout the duration of the Agreement period. Refer to Sections 3, 4 & 5 of the RFGA for more details on Expectations and Requirements. Awarded projects must adhere to the following requirements. • Utilization of the County designated, HIPAA and 42 CFR Part 2 compliant Client Data Management System • Quarterly narrative reporting • Make measured progress on HHF Roadmap Priorities and "Metrics that Matter" • Fiscal monitoring and monthly expense reporting • Agreeance to a reimbursement funding structure, following initial payment • Commitment and capability to coordinate services with other community agencies Request For Grant Applications 6 Application Submission Process 16 Submissions for the Homelessness and Housing Fund Request for Grant Applications must be received on or before 4:00 p.m. HST, Friday, August 29, 2025, via electronic submission. Please refer to Section 6 "Applications" as well as the accompanying Application Guide for complete information. The Application Guide can be found on the HHF website. Applications received after the deadline will not be considered. • The RFGA should be reviewed in full before proceeding with the application. • Applications are to be submitted online via the Neighborly application portal, which can be accessed through the HHF website: www.housing.hawaiicounty.aov/arants- funding/homelessness-and-housing-fund. • General questions can be emailed to ohcdengagement@hawaiicountv.Rov • If there is any doubt about the interpretation of any of the RFGA provisions, written inquiries and questions shall be submitted to OHCD by email to ohcdengagement@hawaiicounty.gov. The deadline for inquiry submissions is August 11, 2025. Responses to all inquiries will be posted on the HHF website by August 18, 2025. Refer to Sections 1.7 and 1.8 for complete instructions. • Virtual Informational Sessions are scheduled for July 29, 2025, at 1!00pm HST and August 4. 2025, at 10:00am HST. Click on either date to register. The same information will be shared at both sessions. Selection Criteria Application submissions shall be reviewed and recommended for funding by an impartial, multi - departmental committee, utilizing a point -based ranking and rating rubric system, found in Section 7.3. OHCD will provide notifications of award nominations on or around October 24, 2025, for an Agreement period beginning February 2026. OHCD reserves the right to reject any application. • Applications will be evaluated based on the following categories: o General Completeness o Service Delivery o Staffing, Experience, and Capability Request For Grant Applications 7 o Alignment with HHF Program o Proposed Financials o Project Impact Application Checklist /R/ 6 A complete application includes the following forms and documentation: Q ORGANIZATION INFORMATION FORM, with the following required documents attached o Certificate of Vendor Compliance (See Section 5.7) o Confidentiality, Data Security, and Privacy Policies and Procedures for protecting the confidentiality of Participant files and other confidential information (See Section 5.9) o Non -Profit organizations: ■ Current Charter or Articles of Incorporation • Current By -Laws ■ Current Corporate Resolution, if required per by-laws ■ A current Board of Directors list including names, titles, addresses, occupations, and terms of office for all officers and members of the Board of Directors • Copy of IRS verification of tax-exempt status, if applicable © PROJECT ABSTRACT 0 PROJECT DETAILS, with the following documents attached o Supporting documentation demonstrating a history of effectiveness in connecting participants to shelter and/or housing o Formal Agreement with partner Agency (e.g. MOU) for service delivery collaboration, if applicable o Organizational Chart for organization at -large o Organizational Chart for proposed project o Verifiable History of Experience of a minimum of one (1) year, within the most recent three (3) years, with the proposed program, as evidenced by similar past programs which serve the intended Participant group (See Section 5.1). o Documented community need for proposed project PROPOSED PROJECT BUDGET PROPOSED PROJECT BUDGET —Narrative, signed CONFLICT DISCLOSURE FORM, signed Request For Grant Applications 8 1.1 Eligible Projects and Programs Eligible projects include programs and services for Homelessness and Housing that provide Participants with clear pathways to housing stability. Participants served with these County funds must be currently experiencing homelessness, at risk of homelessness, or newly housed from homelessness and in need of continued support to remain stably housed. Eligible applications will align with one or multiple priorities named in Table 1.1.1 below, extracted from the Strategic Roadmap. More specifically, projects should advance OHCD's goals and program objectives to make homelessness rare, brief, and non -recurring, with a focus on prevention, diversion, and stabilization. Outlined below are the thirteen (13) priorities and corresponding high-level goals for addressing homelessness and housing instability, as determined by cross -functional community stakeholders that participated in the development of the Roadmap. All proposed programs should align with one or multiple priorities, with weighted preference in the Year4 funding round given to applications that target priorities one (1) through six (6). Table 1.1.1 Rank Roadmao Priorities and Goals Permanent Supportive Housing and Permanent Housing with Supports Increase housing units with support services for people with complex and co-occurring needs experiencing homelessness, including options for individuals, couples, and families that may not meet federal criteria. Detoxification and Treatment Options for People Experiencing Homelessness Increase detoxification and treatment programs for people experiencing homelessness and seeking assistance for a reprieve or permanent substance use cessation and abstinence. Housing, Supporting and Serving Families with Minor Children Increase stable housing and support services for families with minor children to disrupt the intergenerational impacts of homelessness and decrease homelessness amongst families with minor children. T4 Increasing Supply of Affordable Housing, Generally Increase affordable housing throughout the island that can be customized to the needs of specific population groups to promote housing access and stability among people exiting homelessness and at risk of entering homelessness. Request For Grant Applications T4 One Stop Housing and Services Resource Center Increase service access and options among people experiencing homelessness by creating one stop housing and service centers that provide direct housing assistance, connections to the Coordinated Entry Process, referrals, and other services to provide the necessary help to exit homelessness. 6 Housing, Supporting and Serving Individuals and Couples Experiencing Chronic Homelessness Increase housing, support services, and access to them, to reduce chronic homelessness among individuals and couples and its impact on the community. 7 Supporting the Homelessness and Housing Support Workforce in the Non -Profit Sector Build and sustain capacity in the non-profit sector for agencies that have direct contact and engagement with people experiencing homelessness to improve service outcomes through greater staff knowledge and increased staff retention. 8 Supporting People with Special Needs Ensure various subpopulations are well served through the.response to housing needs and homelessness with increased access to homeless services and housing options for people with special needs. T9 Expanding Street Medicine Improve health outcomes and service connection for people experiencing homelessness that have one or more health concerns through expanded geographic coverage and/or greater hours of operation to street medicine services. T9 Providing Storage Solutions to People Experiencing Homelessness Provide storage solutions to improve and increase access to services and housing opportunities for people experiencing homelessness. T11 Technical Assistance with Housing Development Provide technical assistance to non-profit organizations to increase diversity and expand expertise among the organizations involved in housing development to accelerate the addition of different types of housing units for a broad range of populations. T11 Improving Transportation Options for People Experiencing Homelessness Increase access to homeless services and housing opportunities through expanding transportation options. T11 Expanding Bridge and Interim Housing Options Increase temporary housing options for people on a pathway to housing to decrease the number of people living in shelters while waiting for permanent housing solutions. Request For Grant Applications 10 1.2 Eligible Entities To be eligible for an award through this RFGA, the Applicant shall: • Have at least one (1) year of verifiable experience, within the most recent three (3) years, with the project or in the program area being proposed, as evidenced by similar past programs serving the intended Participant group. The Housing Administrator has sole discretion to grant an exception from this requirement if the entity can show it has the equivalent level of expertise and experience, which may include proof of project management capabilities and understanding of the program area for which the entity is applying; and • Be licensed and accredited, in accordance with the applicable statutes, codes, or ordinances of the federal, state, and county governments; and • Have bylaws or policies that describe the manner in which business is conducted including management, fiscal policies and procedures, and policies on nepotism and the management of potential conflicts of interest; and • Have staff or authorized representatives adequately trained to administer and conduct the service described; and • Meet all the requirements set forth in this RFGA; and • Be a not -for -profit organization incorporated under the laws of the State of Hawaii, or a non-profit organization exempt from federal income tax by the internal Revenue Service. In the case of a non-profit organization, members of its governing board shall have served without compensation and have no material conflict of interest. 1.3 Ineligible Activities • Program funds shall not be used for purposes and activities other than those stipulated in the Grant Agreement; and • Program funds shall not be redistributed to other organizations; and • Funds may not be used for: purchase of alcohol; business or organizational start-up plans; fundraising; commercial film production; costs associated with application production and submission; airfare; or ground travel not directly relating to the proposed activities; and • Funds may not be used for: Property acquisition, the purchase of land, buildings, or any form of real property; and • Funds may not be used for: Capital improvement and infrastructure projects including new construction (ground -up build projects). • Vehicle and High -Value Asset Purchases will be considered on a case -by -case basis and require Housing Administrator approval. Requests must demonstrate a clear and direct alignment with project objectives, cost-effectiveness, and a clear benefit to the County. The Housing Administrator reserves the right to deny any such purchase at their discretion. Request For Grant Applications 11 1.4 Timeline The timetable set forth below represents OHCD's best estimate of the schedule that will be followed in the RFGA process. Applicants will be advised by addendum via OHCD's website of any changes to the timetable. It is the responsibility of the Applicant to monitor OHCD's website: www. housing.hawaiicounty.goy/¢rants-fund inp/homelessness-and-housing-fund. Table 1.4.1 RFGA Issued Informational session #1 (virtual) Informational session #2 (virtual) Closing date for submission of written questions OHCD's response to Applicants' questions Application due date* Notification of Award Nominations In -person Meetings - Award Nominees and OHCD County Council resolution to approve grant funding #1 County Council resolution to approve grant funding #2 In -person Meetings - Award Recipients and OHCD Execution of Grant Agreements Contract Agreement Commencement July 23, 2025 July 29, 2025, at 1:00 p.m. HST August 4, 2025, at 10:00 a.m. HST August 11, 2025 August 18, 2025 By August 29, 2025, 4:00 p.m. HST On or around October 24, 2025 October 27 — November 7 December 2, 2025 (Hilo) December 17, 2025 (Kona) January 2026 January 2026 February 1, 2026 *OHCD reserves the right to extend the application deadline if it is determined to be in the best interest of the County or that an insufficient pool of submissions is received. 16 Virtual Informational Sessions — Click on Date Below to Register Tuesday, July 29, 2025, 1:OOpm HST Monday, August 4, 2025, 10:OOam HST The same information will be covered in both sessions 1.5 Duration of Agreement Upon award, the duration of the Agreement will commence upon contract execution and an official Notice to Proceed. It will continue for twelve (12) months, from February 2026 through January 2027. All grant projects should be executable within a 12-month timeframe. The duration of the Agreement may be extended, at the sole discretion of the Housing Administrator. Request For Grant Applications 12 1.6 Award Amount Total funding available for the HHF grant award program through this Request for Grant Applications (RFGAs) is not to exceed $6,000,000.OHCD reserves the right not to award the total amount of funds available. OHCD also reserves the right to award partial funding for requested amounts. Refer to Section 7.4, Partial Funding, for more information. HHF applications will be grouped, scored, and funded within the following four (4) categories listed below. 1. Outreach: 10-20% of awarded grant funds 2. Shelter & Short -Term Housing: 0-15% of awarded grant funds 3. Long Term Housing: 30-45% of awarded grant funds 4. Support Programs: 35-55% of awarded grant funds Each category has a predetermined funding allocation range based on the County's strategic needs and service gaps. Individual awards will not exceed the predetermined funding allocation amounts listed above and further outlined in Section 2.3: FY25-26 Funding Categories and Allocations. 1.7 Contact for Information If the Applicant requires additional information, requests can be made to: Office of Housing and Community Development Community Engagement Division 1990 Kino'ole Street, Suite 102 Hilo, Hawai'i, 96720-5293 Telephone: (808) 961-8379 ohcdenaaaement0hawaiicounty.aov Subject: HHF FY 25-26 RFGA Question OSubmissions of Written Questions/Comments Regarding RFGA Interpretation Applicants must submit inquiries in writingto ohcdenaaaementLE)hawaiicountv.aovby August 11, 2025, to receive an official response. Responses will be posted on the HHF website by August 18, 2025, and will become addenda to the RFGA. Only responses through addenda are official. After applications are opened, any interpretation issues will be decided by the Housing Administrator, whose decisions are final. The Housing Administrator also resolves matters not covered in the application. Request For Grant Applications 13 1.8 Amendment, Addenda, or Bulletins Any Applicant who discovers any ambiguities, conflicts, discrepancies, omissions, or other errors in the RFGA shall notify OHCD by email at ohcdengagement@hawaiicounty.gov by August 11, 2025. As warranted, modifications of the RFGA shall be issued as addenda, and Applicants should monitor the HHF website for updates. Failure to notify OHCD by the deadlines means Applicants submit their application at their own risk and will not be entitled to compensation or time extensions due to later corrections. Applicants are responsible for checking the HHF website for addenda before the application deadline of August 29, 2025, 4:OOpm HST at https://www.housing.hawaiicounty.goy/grants- funding/homelessness-and-housing-fund. OHCD may not contact individual Applicants to alert them of the posting of any addenda. Any addendum issued during the application submission period and forming a part of the documents shall be made a part of this Solicitation and shall become a part of the award Agreement. 1.9 Cancellation of RFGA This RFGA may be cancelled, and any or all applications rejected, in whole or in part, without liability to the County when it is determined to be in the best interest of the County. Request For Grant Applications 14 2.1 HHF Purpose The Homelessness and Housing Fund (HHF) supports initiatives that reflect the County Administration's vision and strategic goals. The HHF seeks to fund programs and services that make homelessness rare, brief, and non -recurring, with a focus on prevention, diversion, and stabilization through access to shelter and long-term housing When prevention efforts are not sufficient, the County must ensure that unsheltered residents have safe, temporary places for respite. A particular emphasis is placed on serving individuals sleeping unsheltered in downtown areas across the island. Through strategic investments and a collaborative approach, the Homelessness and Housing Fund advances CHCD's mission to ensure that all residents of Hawai'i Island have access to safe, stable, and affordable housing, and that those experiencing homelessness are supported with dignity, compassion, and effective solutions. 2.2 HHF Priorities and Goals HHF is guided by the Strategic Roadmap Priorities, with particular weight placed on Priorities 1- 6 for the Year 4 funding round. Projects must demonstrate how they address the Roadmap Priorities, which support the County's coordinated response to homelessness and housing instability. All proposed projects will be evaluated based on their ability to make measured progress on the "Metrics that Matter" and their overall impact. Projects are also scored on their ability to deliver high impact per dollar invested, address geographic and demographic needs, and show a proven track record or clear strategy for effectively connecting individuals to stable housing. 2.3 FY 25-26 Funding Categories and Allocations HHF applications will be grouped, scored, and funded within the four (4) categories listed in Sections 2.3.1-2.3.4. Each category has a predetermined funding allocation range based on the County's strategic needs and service gaps. These allocations complement separate direct service contracts for programs identified as essential by the County, which will also be funded through HHF and secured through other methods. While some programs may include elements that span multiple funding categories (e.g., a temporary shelter with a permanent supportive housing program, or a substance use treatment program with transitional housing), applicants must select only one primary category for their application. The selected category should reflect the core focus or "heart" of the program —the Request For Grant Applications 15 component that defines its mission and accounts for the majority of the program's activities or budget. In general, ask: Without this program function, would the other services exist? Choose the category that represents the central purpose of your program, not secondary or supportive elements. Applications may only select one funding category. 2.3.1 Outreach: 10-20% of awarded grant funds Total awarded funding towards Outreach Programs shall be no less than $600,000 and shall not exceed $1,200,000. Critical, front-line interventions that bring essential resources and support directly to individuals experiencing unsheltered homelessness. These programs operate in the field —on streets, in encampments, and in other non-traditional "settings —to build trust assess needs, and connect people to vital services. Funded outreach efforts must actively participate in and contribute to Howai'i County's Homeless Engagement Hui, ensuring coordination and collaboration across providers. All outreach programs must demonstrate clear and effective pathways to housing, serving as a bridge from the street to shelter or long-term housing solutions. Examples of Outreach include, but are not limited to: • Street Outreach • Street Medicine • Mobile Hygiene 2.3.2 Shelter and Short -Term Housing: 0-15% of awarded grant funds Total awarded funding towards Shelter and Short -Term Housing Projects will range from $0 to $900,000. Programs in this category provide short-term shelter and respite for individuals experiencing homelessness including Temporary, Interim, Bridge Housing or Shelter that have hard or soft time -limits associated with the length of stay and support. To qualify under this category, the applicant must directly operate and offer the beds/units as part of their own program. Programs that solely provide assistance or placement into beds/units operated by external providers are not eligible under this category. Refer to Section 9 Appendix for definitions. Examples of Shelter and Short -Term Housing include, but are not limited to: • Emergency Shelter • Medical Respite • Temporary Housing 2.3.3 Long -Term Housing: 30-45% of awarded grant funds Total awarded funding towards Long Term Housing Projects shall be no less than $1,800,000 and shall not exceed $2,700,000. Request For Grant Applications 16 This category supports permanent and/or long-term housing solutions without imposed time limits on length of stay or with a minimum stay of at least 12 months, providing participants with the stability necessary for long-term success. To qualify under this category, applicants must directly operate or offer the housing units as part of their own program. Programs that solely provide housing navigation or placement into units managed by external entities are not eligible under this category. Examples of Long -Term Housing include, but are not limited to: • Residential Housing Program • Permanent Supportive Housing • Permanent Housing with Supports • Master Leasing 2.3.4 Support Programs: 35-55% of awarded grant funds Total awarded funding towards Support Programs shall be no less than $2,100,000 and shall not exceed $3,300,000. These services address critical supportive needs that help individuals attain and maintain housing and avoid returns to homelessness. Examples of Support Programs include, but are not limited to: • Mental Health Treatment & Support • Behavioral Health Treatment & Support • Substance Use Treatment & Support • Case Management • Rapid Re -Housing • Rental Assistance Program • One Stop Shop Homelessness and Housing Resource Navigation • Homeless Prevention, Diversion, or Recidivism Efforts • Other: Innovative program that supports individuals in achieving housing stability 2.3.5 Reallocation of Funds In the event that OHCD receives no applications, or no applications are deemed adequate or fundable, within a particular funding category described in Sections 2.3.1 through 2.3.4, OHCD reserves the right to reallocate the unawarded funds from that category to one or more of the other categories. Such reallocations will be based on demonstrated need, application quality, alignment with County priorities, and overall prograrr1matic balance. Any decision to reallocate funds will be made at the sole discretion of OHCD and in a manner that best supports the strategic goals and service gaps identified by the County. Request For Grant Applications 17 6 Please read this section on Data and Outcome Requirements and Expectations carefully and thoroughly. The Applicant must fully comply with data and outcome requirements for the full duration of the Agreement. Failure to comply or to adequately address program requirements may result in the suspension or cancellation of payments or the Agreement. 3.1 Data Management System Requirements A County designated, HIPAA and 42 CFR Part 2 compliant Data Management System will be the designated data entry system that Grantees must adopt if providing direct services or outreach to individuals. Grantees will be required to accurately and thoroughly log Participant information into the data management system in real time, or within one week, of the interaction or event throughout the Agreement period. To facilitate real-time data collection, all field -based service providers must have access to a secure mobile electronic device suitable for entering participant data. The Data Management System is web -based and compatible with most devices, including laptops, tablets, and smartphones. The County will provide system licenses and offer initial and ongoing training on the data management system. The initial training will be required for all individuals who are issued a system license and must be completed before given access to the system. The Grantee shall ensure all program staff, and their supervisors/managers, attend any data collection system training before gaining access to the system. Resource 3.2.1: Required HHF Data Points in the following section outlines the list of Participant data points that must be logged into the County designated system. A deidentified version of the data submitted by HHF Grantees into the County's Data Management System will be made available to HHF personnel to monitor HHF program progress and effectiveness. Grantees have the option, but are not required, to enter additional information into the County's Data Management System for their program needs at no additional cost, having access to utilize the full range of system features and functions for their program needs. Appropriate system privacy and security settings will be implemented. 3.2 Participant Data Collection Comprehensive data collection and reporting is crucial for understanding the service needs across Hawaii Island, evaluating the impact of homeless services, enhancing program effectiveness, and informing future resource allocation. Providing complete and accurate data in real-time is a key priority of the Homelessness and Housing Fund Grant Program. Grantees must attempt to collect and input all participant engagements, activities, demographics, and outcomes into the County designated Data Management System. Required information for each Participant entry depends on the type of program, service provided, and stage of service. At a minimum, HHF programs must input the Participant data listed in Resource 3.2.1: Required HHF Data Points. Additionally, Street Outreach providers must participate in the County's Request For Grant Applications 18 Homeless Engagement Hui, which may require additional data collection that is essential for cross -agency coordination. resource s.t.1 requirea nnr uata romis • Agency Administering Services and Program • Agency Employee Entering Data • Program Type • Date of encounter or service milestone at date of service/encounter, program entry/exit, date housed or change in housing status, and at six-month follow-up • Type of Services Administered - see Resource 3.2.2 for the list of service types • Personal Identifiers (with consent) o First and Last Name o Birthdate o Participant Contact Information (address, email, phone number) • De -Identified ID (without consent) • Demographics o Gender o Race/Ethnicity o Household Composition o Length of time lived in Hawai'i & Hawai'i County o Veteran Status o Income/Employment • ZIP Code (Residential, Location of Service, Last Permanent Address) • Homelessness/Housing Status and History o History of Homelessness • Approximate date this episode of homelessness started ■ Is this your first time experiencing homelessness? ■ Homeless experience in the last three years. o Description of where the head of household slept last night. e Housing status/type of housing at service encounter, program entry, exit, and six- month follow up, and at any change in housing status during program enrollment. e Housing Instability e Length of Stay in Prior Living Situation • Six -Month Follow -Up survey questions o What services or programs do you feel are needed in our community? o Why or why weren't you able to end your homelessness? o What have been some of the biggest challenges for you? o Would you be willing to share your story? • Successful Referrals to other Programs and Program Name • Entered in the Coordinated Entry System or other affiliate programs • Signed Consent Form Request For Grant Applications 19 The Grantee shall be required to retain all records for at least seven (7) years, except if any litigation, investigation, audit, or other action is underway for an additional one year after the completion of due process, litigation, investigation, audit, or other actions. nesource s.z.z i ypes or services raaminn[ereu • Concrete Supports (other than rood) • Food Provision • Cot Sleeping • Diversion from Homelessness *Refer to Section 9 for Definition • Housing/Shelter Enrollment Assistance • Referral to Permanent Housing • Information and Referrals —Non -Housing • Justice Navigation/Mentorship • Laundry • Outreach Encounter • Safe Parking Overnight • Safe Space Utilization — Daytime • Shower • Street Medicine (If selected, what is the likelihood this condition would have led to a medical emergency) • Transportation • Other (please specify) 3.3 Participant Consent to Release Information to the County Grantees that deliver direct services to Participants must solicit consent from all program Participants to release their personal information, as listed in Resource 3.2.1: Required HHF Data Points, to the County. All program Participants must be given the opportunity to provide informed consent, explained the benefits of doing so, while maintaining the freewill to decline. Adherence to this mandate and the solicitation of consent to release identifiable information to the County are requirements of the Homelessness and Housing Fund Grant Program. Compliance is a condition for receiving and maintaining award funding. Following the award process, OHCD will supply Grantees with the Consent to Release Information Form. This form will be available as a printable pdf and electronically on the County's data management system and must be administered to, explained, and agreed to, either verbally or in writing, by all program Participants throughout the duration of the Agreement period. The collection of identifiable data is a core value to HHF, as it supports the County -wide initiative to map and understand the complex journey toward housing stability. This data also plays a critical role in identifying system gaps, evaluating program impact, and guiding future funding decisions for HHF. Without identifiable data, OHCD's ability to make data -informed improvements to the homelessness response system is significantly hindered. The submission of a substantial amount of deidentified data undermines this core purpose of HHF and may be considered noncompliant with the terms of the Agreement. Such instances will be reviewed on a case -by -case basis by OHCD and may indicate the need for additional staff training or other corrective actions. Failure to adequately address findings and make every effort to implement necessary improvements may result in the suspension or cancellation of payments or the Agreement. Request For Grant Applications 20 Grantees that provide street outreach are required to participate in the Hawaii County Homeless Engagement Hui (Hui). Participant data collected by agencies participating in the Hui will be shared with all other member agencies of the Hui to improve service delivery, expand resource availability to individuals, and to support effective collaboration and communication amongst agencies encountering unsheltered individuals. A dedicated Participant Consent Form allowing the release of participants' identifiable data across partnering agencies will be required in place of the standard Release to County form. 3.4 Program Outcomes Grantees will be evaluated based on their effectiveness in meeting the program -specific goals proposed in their application and contributing to the broader HHF Priorities and "Metrics that Matter." All funded programs must demonstrate alignment with at least one Roadmap Priority, as defined in Table 1.1.1, and show measurable improvements toward the following key outcomes: • Reduction in the number of persons experiencing homelessness • Reduction in the length of time persons experience homelessness • Reduction in returns to homelessness (recidivism) Programs are expected to collect and submit participant level data through the County - designated data system, as outlined in Resource 3.2.1. Required HHF Data Points. Grantees must use this system to report on participant outcomes, service delivery, and other relevant performance indicators. 3.4.1 Evaluation of Participant Data OHCD will measure program impact through analysis of deidentified participant -level data in relation to the services proposed, program capacity, geographic reach, and service delivery strategies. This includes, but is not limited to, the following outcome indicators: Core Indicators Supporting the Metrics that Matter: • Number of individuals moving from homelessness into stable long-term housing • Number of individuals moving from unsheltered homelessness into shelter or short-term housing • Number of individuals transitioning from interim to permanent housing • Number of individuals transitioning from unstable to stable housing s Number of participants receiving housing case management and duration of services • Median time from program enrollment to shelter or housing placement • Number of individuals with increased income, employment, or self-sufficiency • Number of individuals connected to essential services such as health, mental health, substance use treatment, and completion of programs • Number of participants who return to homelessness after housing placement and duration of time between date housed and recidivism • Number of participants who remain housed with ongoing support Request For Grant Applications 21 • Number of individuals completing life -skills training programs • Prevention and diversion from homelessness Supplemental Indicators: • Number of Participant engagements, service encounters, and program enrollments • Participant retention rates in programs • Geographic distribution of services across Hawai'i Island • Number of successful referrals and linkages to external programs • Time between intake, service milestones, and housing placement • Participants' document readiness for housing Participant totals will be by household and the individual count of household members receiving services. Further review of deidentified participant data to evaluate program outcomes may be conducted at the discretion of the County, including, but not limited to measures of completeness, accuracy, and timeliness of submissions. 3.5 Narrative Data Reporting Grantees are required to submit quarterly narrative reports on the funded project to OHCD by the 151h of the month following the end of quarters one, two, and three of the Agreement period, as well as a final report due no later than twenty (20) working days following the end of the Agreement period. Reporting templates will be provided. All project reports and results are considered public property and cannot be patented, copyrighted, or restricted unless specifically agreed to by both parties. Narrative reports will include the Grantee's description of accomplishments, challenges, and stories throughout the grant period. Based on the proposed outcomes and project activities outlined in the application, OHCD may assign additional metrics required in the narrative reports. Examples include, but are not limited to, the opening of a new facility, expansion of services (type, region, capacity, etc.), and strengthening internal workforce capacity. Narrative reports should also align to program goals related to the Roadmap Priorities and the Metrics that Matter. Examples include, but are not limited to, barriers to housing and housing readiness, special population needs, demand for specific services, and methods employed to reduce duration of homelessness and recidivism. Narrative reports will be evaluated on the completeness, accuracy, and substance of the content, as well as the timeliness of the submission. OHCD will also use the narrative reports in the overall assessment of program outcomes. Final payment shall be made available to the Grantee upon OHCD's receipt and approval of the Grantee's final report and OHCD's issuance of a notice of final approval and acceptance advising the Grantee of the satisfactory fulfillment of the terms of the contract. Request For Grant Applications 22 Please read this section on Fiscal Requirements and Expectations carefully and thoroughly. The Applicant must fully comply with program administration and management requirements for the full duration of the Agreement. 4.1 Administrative and Program Costs Hawai'i County Code, Chapter 2, Article 25, Appropriation of Funds to Nonprofit Organizations, mandates that no more than ten percent of a grant may be awarded for administrative and overhead costs. httos://www.hawaiicountv.gov/home/showoublisheddocument/302516/638630375811170000 Definitions are as follows: • Administrative Costs (Admin Costs) refer to overhead expenses that support the general management, oversight, coordination, evaluation, and reporting of an organization or contracted services. Admin costs are not directly tied to program delivery but are necessary for the overall functioning and compliance of the program. Administrative costs of a proposed project budget must not exceed ten percent (10%) of the requested amount through this RFGA. • Program Costs are direct expenses incurred in the implementation and delivery of the grant -funded program. They encompass all expenses that are essential for the successful execution of the grant -funded program, directly linked to program activities, and necessary for achieving the objectives of the grant. They include Operating costs and Program Personnel. • Additional examples and details on Admin and Program costs are provided in Section 5 — Proposed Budget Narrative, available in the Sample Application linked on the HHF website and on the Neighborly application platform. • If any expense listed as a Program Cost could reasonably be interpreted as an Administrative Cost, please provide a justification in your budget explaining how it directly supports program activities. 4.1.1 Costs Necessary to Overall Operation Some costs are necessary for the overall business or operation but may not be directly tied to any one specific project (such as administrative salaries). These costs may be allocated to the proposed budget within the Admin Costs section, but total Admin costs may not exceed 10% of the overall awarded amount. Request For Grant Applications 23 4.1.2 Costs that Benefit Multiple Projects Some costs benefit more than one project or activity (such as rent for an office used for multiple programs). These costs may be allocated across projects in a way that reflects the proportion of benefit each project receives. For example, if half of the office space is used for one project and the other half for another, rent should be split accordingly. Such proportional allocations are acceptable within either the Admin Costs or Program Costs categories, as long as they reflect the actual usage by each project. Supporting documentation may be required to show the breakdown of the allocation. 4.1.3 Shared Costs Between Admin and Program It may be allowable to allocate a portion of a line item between both Admin Costs and Program Costs if the line item serves both functions, provided there is a justifiable, reasonable, and documented allocation method - such as square footage, time logs, or usage percentages. For example, in line with federal grant standards, staff who spend 20% of their time delivering direct program services may charge 20% of their salary and fringe benefits to Program Costs, with the remaining 80% attributed to Admin Costs, provided that Admin costs do not exceed 10% of the total requested amount. Shared expenses —such as rent, utilities, or equipment — should be allocated using equitable bases, such as square footage, usage logs, or functional timekeeping. Under 2 C.F.R. § 200.405(d), direct allocation of shared costs is permissible when the distribution reflects actual benefit and is consistent and documented. 4.2 Initial One -Time Advanced Payment 6 Upon contract commencement, the Grantee may request a one-time advance payment of up to 20%ofthe total awarded grant funds to cover anticipated operational expenses. To request this advance, the Grantee must submit a budget worksheet outlining the proposed use of the funds, along with written justification demonstrating the necessity of the advance. 4.3 Agreeance to Reimbursement Funding Structure After the initial one-time payment has been fully exhausted, the County will then provide reimbursement -based funding thereafter on actual program expenses incurred. The Grantee must provide a documented summary of how the initial one-time payment was spent before the County will issue subsequent reimbursements. The County requires that Grantees can operate within a reimbursement -based funding structure utilizing other sources of funding or alternative means. The Grantee is liable for incurring upfront costs before requesting reimbursement from OHCD. As part of the application, Applicants must demonstrate their capacity to manage a reimbursement -based funding structure to ensure Request For Grant Applications 24 continuous cash flow, uninterrupted coverage of project costs, and continuity of services provided. 4.4 Exceptions for Limited -Capacity Organizations The County recognizes that smaller or emerging organizations may not have the financial infrastructure to fully operate under a reimbursement model. In rare and exceptional circumstances, the Housing Administrator may authorize modified funding arrangements on a case -by -case basis to address demonstrated financial capacity limitations. Any such accommodations will be granted at the sole discretion of the Housing Administrator and must be justified by clear evidence of financial need and organizational impact. 4.5 Monthly Expense Reporting Grantees must submit accurate monthly expense reports detailing all expenditures from HHF grant funds for the prior month. Expenditure sheets must use the same format, line items, and approved amounts as the approved budget. Reports are due to OHCD by 12:OOpm (HST) on or before the 15" of each month, regardless of whether an invoice is submitted. 4.6 Invoicing The Grantee will determine reimbursement schedules. Reimbursement requests must be submitted on official company letterhead and include supporting documentation of spending. Grantees must include the following information on all reimbursement requests: • Organization • Invoice Number • Program • Invoice Date • Contact • Month of Service • Payment Address • Signature (required) • Contract Number • Name and Title • Contract Amount • Date The Grantee must consider that it could take 10-15 business days upon receipt of all payment request documents for the review, approval, and issuance of reimbursement payment. Final payment shall be made available to the Grantee upon OHCD's receipt and approval of the Grantee's final written report and OHCD's issuance of a notice of final approval and acceptance advising the Grantee of the satisfactory fulfillment of the terms of the contract. 4.7 Budget Modifications Grantee spending throughout the Agreement period must adhere to the approved budget line items set forth in the Contract Agreement. New line items may not be added during the program Request For Grant Applications 25 year without prior Budget Modification request and approval. Individual line -item fluctuations exceeding a 10% variance from the approved budget require a formal Budget Modification request and approval before invoicing for this change. A Budget Modification is not required for Program Cost line -item fluctuations that do not exceed a 10%variance from the approved budget. Budget Modification requests are not guaranteed and require Housing Administrator approval before any changes in spending are made. A Budget Modification Guide outlining the process and requirements will be provided to Grantees. All funds not expended by the end of the Agreement will be forfeited and must be returned to the County within 45 days following the end of the Agreement Period if applicable. 4.8 Fiscal Monitoring Grantees will be subject to annual fiscal monitoring and must provide periodic financial documentation, seen in the list below. OHCD's Accounting team conducts fiscal monitoring during a limited period of the contract. Audits performed on the Grantee must show no duplication of economic benefits for services. Below are the key fiscal documents and processes that the Grantee must provide, although the County may request additional information when clarity is required. 1. Documents required during the Agreement period: a. Chart of accounts b. General ledger detailing expenditures, income match c. Cost allocation plan and methodology d. Organizational Chart e. Single audit (applicable to Grantees with $1,000,000 or more in Federal awards spending during the organization's fiscal year) f. Budget — budget vs actual expenditure report g. Monthly profit and loss report 2. Policies and procedures required during Contract Agreement period: a. Allowable cost b. Cash management c. Internal Controls (including approval process for payments and review of allocations to grant/Contract Agreement with County) d. Procurement/purchasing policies 3. Disclosure of Grantee's other funding sources, to be submitted as part of application submission 4. Grantees must also provide a monthly expense report by the 15' of each month of all expenses incurred the previous month. Request For Grant Applications 26 6 Please read this section on Administrative Requirements and Expectations carefully and thoroughly. The Applicant must fully comply with program administration and management requirements for the full duration of the Agreement. 5.1 Experience The Grantee shall: 1. Submit as part of the application, a verifiable history of experience of a minimum of one (1) year, within the most recent three (3) years, within the program area for which the application is made, as evidenced by similar past programs serving the intended Participant group. 2. Have demonstrated and documented knowledge, skills, capacity, and competence to perform the required services. 5.2 Personnel The Grantee shall: 1. Have staffing in place to meet proposed outcomes and ensure Agreement compliance; and 2. Ensure that staff, volunteers, and contracted personnel meet the education, work experience, and training qualifications necessary to provide the contracted service activities. Examples of qualified positions include: case manager, housing navigator, and employment specialist; and 3. Identify key personnel who will be responsible for: a. Data reporting and compliance b. Fiscal reporting and compliance c. Implementing and managing the proposed program/services d. Serving as the primary point of contact to OHCD; and 4. Have a system in place to ensure compliance with both affirmative action and equal opportunity employment standards. 5.3 Coordination of Services The Grantee shall demonstrate the capability to coordinate services and resources with other agencies in the community. The Grantee shall also coordinate and integrate homeless programs with other mainstream health, social services, and employment programs for which homeless populations may be eligible, including, but not limited to Medicaid, State Children's Health Insurance Program, Temporary Assistance to Needy Families, Food Stamps, and services funded through the Mental Health and Substance Abuse Block Grant, Workforce Innovation and Request For Grant Applications 27 Opportunity Act, the Welfare -to -Work grant program, and US Department of Housing and Urban Development funded programs. 5.4 Participation in Community of Practice (CoP) The Community of Practice (CoP) is a quarterly convening that brings together leadership teams of HHF Grantees to strengthen collaboration, deepen learning, and improve the provision of homeless services on island. Since launching in May 2023, the Homelessness and Housing Fund Grantees CoP has become an invaluable resource, fostering knowledge -sharing, coordination, and professional development that ultimately enhances the quality of services for people experiencing homelessness or housing instability. Grantees shall attend and actively participate in the quarterly OHCD-facilitated CoP convenings. 5.5 Participationin Homeless Engagement Hui Grantees conducting direct outreach or street engagement with individuals experiencing unsheltered homelessness are required to actively participate in the County's Homeless Engagement Hui (Hui). The Hui serves as a coordinated multi -agency initiative, uniting cross - sector partners to deliver consistent, strategic, and person -centered outreach engagement to unsheltered individuals across the island, regardless of program funding source or affiliation. As part of their commitment to the Hui, Grantees must attend bi-weekly Hui meetings and participate in Pathways to Housing meetings to facilitate timely and effective housing connections. Participating agencies are also required to submit their outreach schedules for inclusion in a shared calendar to support coordinated field efforts. Outreach teams will input all Hui -required data into the County -designated Data Management System and work in close collaboration with other agencies to update client records and ensure seamless communication as individuals progress along their path toward stability. All participant data collected through Hui activities must be shared with fellow member agencies, in accordance with participant consent to release information. 5.6 Participation in Community Alliance Partners (CAP) The Grantee is highly encouraged to become a member of the Community Alliance Partners (CAP), a membership organization of supportive housing and service providers, government and business organizations, professionals, consumers and other community representatives located on Hawai'i Island. CAP advocates locally for affordable housing options and assists in implementing new or expanded service programs while preserving effective, existing housing programs. 5.7 Federal and State Tax Clearance The Applicant shall provide with their application a Certificate of Vendor Compliance issued by Hawai'i Compliance Express (HCE). The status on the certificate must state "compliant". The HCE shall be dated no later than 30 days prior to the Applicant's application submission date. Said Request For Grant Applications 28 Certificate will be submitted as part of the application submission, Neighborly Section 1 — Organization Information. 5.8 Proof of Certification of Liability Insurance The Applicant shall provide a Certificate of Liability Insurance (General Liability coverage of $1 million and $50,000 for each occurrence) to the County which expressly states that the County of Hawai'i is an additional insured priorto receiving payment(s). Said Certificate will be submitted following award notifications. 5.9 Confidentiality The Applicant shall attach to the application its policies and procedures for protecting the confidentiality of Participant files and other confidential information. Said documentation shall be submitted as part of the application submission, Neighborly Section 1 — Organization Information. 5.10 Compliance with Laws and County Rules The Grantee shall comply with all laws, ordinances, codes, rules, and regulations of the federal, State, and local governments that in any way affect its operations and adhere to instructions prescribed by the County for the effective administration of a program. 5.11 Americans with Disabilities Act The Grantee shall comply with the American Disabilities Act (ADA) and ensure that persons with disabilities are provided with reasonable access to service. The Grantee shall make its written ADA policies and procedures available to the County upon request. 5.12 Nondiscrimination The Grantee shall not discriminate against any Participant based on race, color, creed, religion, ancestry, national origin, sex, sexual orientation, disability or handicap, age, or marital/familial status with regard to public assistance. The Grantee shall take affirmative action to ensure that its program is free from such discrimination. The Grantee shall make known that the program assistance and services it provides are available on a nondiscriminatory basis, and will ensure that all citizens, including citizens with limited English proficiency, have equal access to information concerning the housing program. The Grantee shall make its written nondiscrimination policies and procedures available to the County upon request. 5.13 Fair Housing Any housing (including emergency and transitional shelters, or Bridge Housing), or housing services offered by the Grantee shall be made available without discrimination based on race, color, national origin, age, sex, religion, familial status, or disability, or on any basis prohibited by Request For Grant Applications 29 State law, in accordance with State and federal Fair Housing laws. In providing support services and financial assistance for re -housing or homelessness prevention, the Grantee shall not discriminate against a rental applicant based on whether he orshe receives a direct rental subsidy, such as Section 8 voucher or other tenant -based rental assistance. The Grantee shall make its written Fair Housing policies and procedures available to the County upon request. 5.14 Quality Assurance and Evaluation Specifications OHCD will monitor the performance of all Grantees on an ongoing basis through file reviews, deidentified participant data submissions into the Data Management System, quarterly narrative reporting submissions by Grantees, site inspections, monthly expense reporting, and other methods. During the agreement period, a quarterly in -person check-in/progress meeting will be required for general status updates. Request For Grant Applications 30 6 Applications must be submitted online via the Neighborly application portal by 4:OOpm HST on August 29, 2025. The portal is accessible through the HHF website here: https://www.housing.hawaiicou nty.gov/grants-fund i ng/homelessness-and-housing-fund Each submission to this RFGA shall be for one project. Organizations proposing multiple projects must submit a separate application for each. Applicants with current HHF Agreements seeking renewal funding must submit a new, complete application for consideration. Refer to the accompanying Application Guide on the HHF website for step-by-step instructions. All applications shall be subject to the provisions and stipulations of this RFGA, the Application Guide, the Neighborly Application, and the non-exclusive Contract Agreement Provisions. To be eligible for evaluation and possible funding, applicants must submit all required materials indicated in the application as well as any additional information requested during follow-up communications with OHCD. Failure to comply with the submission requirements may result in disqualification without further notice. Please note: The County will not reimburse any costs incurred in the preparation or submission of applications. 6.1 Application Content Requirements • Clarity and Completeness: Assume that evaluators are not familiar with the organization or proposed program. Strong, clear, and concise grant writing is essential. • Service Locations: Clearly identify the physical locations where proposed activities will occur. Include full addresses for all facilities included in the proposed program. • Personnel and Points of Contact: Clearly list all individuals responsible for program delivery, fiscal oversight, and data compliance. Provide names, titles, and complete contact information for each (as available). This must also include the individual(s) authorized to sign contracts on behalf of the organization. • Alignment with Roadmap Priorities: Successful applications will demonstrate a clear and compelling nexus between the proposed project and one or more of the County's Roadmap Priorities. • Impact on Homelessness: Projects must clearly articulate expected outcomes, particularly how they will lead to measurable reductions in the amount, duration, or recurrence of homelessness. 6.2 Proposed Budgets Proposed budgets must be reasonable, well -justified, and directly aligned with the scope and objectives of the project. Projects demonstrating diversified funding, rather than relying solely on County funds, will receive favorable consideration. Applicants must submit the total annual project budget, notjust Request For Grant Applications 31 the portion requested through this RFGA. This full budget should show all funding sources that support the project, and how the HHF County funds fit into the overall financial picture. Each funding source should be labeled as Anticipated, Tentative, Committed, or Secured in the appropriate section of the Proposed Project Budget. The Proposed Project Budget — Narrative must include detailed descriptions and justifications for each line item. If a line item is not applicable, indicate "N/A." Incomplete or vague entries will result in a deduction of evaluation points. Examples of details and information that should be provided for line -item categories are: • "Salaries" — indicate annual salaries, percent of annual hours for project, Full -Time Equivalent (FTE) • "Fringe Benefits" — indicate basis for fringe benefits calculation • "Supplies" — describe the supplies needed Per Hawai'i County Code (2016 Edition as amended), Chapter 2, Article 25, Appropriation of Funds to Nonprofit Organizations, no more than ten percent (10%) of a grant may be awarded for administrative and overhead costs. httos://www. h a wa i i co u ntv.eov/home/showpub I is heddocu ment/302516/638630375811170000 Definitions are as follows; Refer to Section 4, Requirements and Expectations -Fiscal for more. • Administrative Costs (Admin Costs) refer to overhead expenses that support the general management, oversight, coordination, evaluation, and reporting of an organization or contracted services. Admin costs are not directly tied to program delivery but are necessary for the overall functioning and compliance of the program. Administrative costs of a proposed project budget must not exceed ten percent (10%) of the requested amount through this RFGA. • Program Costs are direct expenses incurred in the implementation and delivery of the grant -funded program. They encompass all expenses that are essential for the successful execution of the grant -funded program, directly linked to program activities, and necessary for achieving the objectives of the grant. They include Operating costs and Program Personnel. • If any expense listed as a Program Cost could reasonably be interpreted as an Administrative Cost, please provide a justification in your budget explaining how it directly supports program activities. Additional examples and details on Admin and Program costs are provided in Section 5 — Proposed Budget Narrative, available in the application linked on the HHF website and on the Neighborly application platform. 6.2.1 Shared and Allocated Costs Refer to Section 4.1, Administrative and Programs Costs, for more information. Request For Grant Applications 32 • General Operational Costs: Indirect expenses necessary to overall business operations (e.g., admin salaries) may be included as administrative costs, subject to the 10% cap. • Costs Benefitting Multiple Projects: Shared expenses (e.g., office rent) should be allocated proportionally across projects based on actual usage (e.g., square footage, staffing). Documentation may be required to support allocation methods. • Costs Shared Between Admin and Program: Line items serving both functions may be split between categories, provided allocation is transparent and based on a reasonable method (e.g., CFR Title 2, Part 200.405). 6.2.2 Ineligible Costs Refer to Section 1.3, Ineligible Activities, for more information. Funds may not be used for the following: • Alcohol, business start-ups, fundraising, or application preparation costs • Airfare or unrelated ground travel • Property acquisition (land, buildings, real estate) • Capital Improvement and Infrastructure Projects including new construction Vehicle and high -value asset purchases will be considered case by case and require written approval from the Housing Administrator. Requests must demonstrate alignment with project goals, cost-effectiveness, and public benefit. Approval is at the sole discretion of the Housing Administrator. 6.3 Application Specifications of A complete application includes the following: 1. ORGANIZATION INFORMATION FORM, with the following required documents attached a. Certificate of Vendor Compliance (See Section 5.7) b. Confidentiality, Data Security, and Privacy Policies and Procedures for protecting the confidentiality of Participant files and other confidential information (See Section 5.9) c. Non -Profit organizations: L Current Charter or Articles of Incorporation ii. Current By -Laws iii. Current Corporate Resolution, if required per by-laws iv. A current Board of Directors list including names, titles, addresses, occupations, and terms of office for all officers and members of the Board of Directors v. Copy of IRS verification of tax-exempt status, if applicable 2. PROJECT ABSTRACT 3. PROJECT DETAILS, with the following documents attached Request For Grant Applications 33 a. Supporting documentation demonstrating a history of effectiveness in connecting participants to shelter and/or housing b. Formal Agreement with partner Agency (e.g. MOU) for service delivery collaboration, if applicable c. Organizational Chart for Organization at -large d. Organizational Chart for proposed project e. A Verifiable History of Experience of a minimum of one (1) year, within the most recent three (3) years, with the proposed program, as evidenced by similar past programs which serve the intended Participant group (See Section 5.1). f. Documented community need for proposed project 4. PROPOSED PROJECT BUDGET 5. PROPOSED PROJECT BUDGET— NARRATIVE, signed 6. CONFLICT DISCLOSURE FORM, signed 6.4 Disqualification of Applications The County reserves the right to consider, as acceptable, only those applications submitted in accordance with all requirements outlined in this RFGA and that demonstrate alignment with the Roadmap priorities, goals, and intended outcomes. The County reserves the right to ask for clarification at any time, of any item in the application. An Applicant may be disqualified, and the application automatically rejected for any of the following reasons: • Requesting funds beyond the allowable limit for the project category (See Section 2.3) • The Applicant's lack of responsibility or cooperation as shown by past work or services done for the County • Conditional, incomplete, or ambiguous applications • Inclusion of provisions contrary to the RFGA • The application shows any noncompliance with applicable law • The Applicant has not fulfilled grant requirements for prior or current contracts with the County • The Applicant is not in good standing on past or current contract compliance, timely submittal of reports and corrective action plans, data submissions, program performance, or fiscal performance, including the ability of the Applicant to fully utilize funding in the allotted duration of the Agreement 6.5 Public Inspection Applications submitted may be reviewed and evaluated by those officials who have a legitimate interest in the matter and by no others. All material submitted from all Applicants becomes the property of the County. If any material is returned, it will be at the option of the County. At the conclusion of the process, which results in either an award of the Contract Agreement or the rejection of application, all materials shall become public records. Request For Grant Applications 34 The evaluation process is designed to assess the Applicant's qualifications and expertise to carry out the defined project. Applications are evaluated on their overall alignment with, and ability to deliver on, the overarching goals and priorities of the Homelessness and Housing Fund. To be awarded a grant, the Applicant must have the capacity to undertake, complete, and administer the project and all requirements specified in this RFGA in a timely and efficient manner. The evaluation of applications received in response to the RFGA will be conducted comprehensively, fairly, and impartially using a structural, quantitative scoring technique to maximize the objectivity of the evaluation. The Evaluation Committee will rank the applications and create a priority list of the highest - ranked applications that substantially meet the RFGA requirements within each of the four (4) project categories. OHCD reserves the right to evaluate applications as submitted or request additional information, written clarifications, or revisions during the evaluation process. All requests for clarification will be submitted as "tasks" through the application portal, Neighborly. Applicants will receive an email notification when a "task" has been assigned to them. The "task" will include specific details on the request, as well as the date the task is due. Upon assignment of a task, the Applicant will receive an email notification. More information on this process can be found in the accompanying Application Guide. OHCD may conduct discussions with Applicants who meet the satisfactory score to facilitate arriving at an agreement that will provide the best value to the County, taking into consideration the evaluation factors set forth in this RFGA. Applicants that are not selected for awards may request a debriefing. The purpose of these meetings is to inform the non -selected applicants of the basis for the selection decision. Requests for a debrief by non-awardees must be submitted through a written request within ten (10) working days after the Letter of Non -Award notification is sent. 7.1 Evaluation Screening An initial screening of all applications will be conducted following the submission deadline to determine completeness and whether the proposed project meets eligibility criteria. Applications must be submitted by an eligible agency, as identified in Section 1.2, and contain eligible projects or activities appropriate for the population to be served, as described in Section 1.1. Request For Grant Applications 35 7.2 Evaluation Committee The Evaluation Committee will consist of five impartial, multi -departmental individuals who have knowledge of the subject areas, HHF program objectives, and familiarity with the Roadmap Priorities. The Committee will evaluate applications based on the point structure indicated in Section 7.3, Evaluation Criteria. 7.3 Evaluation Criteria 7.3.1 Evaluation Categories and Corresponding Point Totals Evaluation Categories Application Completeness Service Delivery Staffing, Experience, and Capability Alignment with HHF Program Financial Impact Total Possible Points Request For Grant Applications 36 Maximum Possible Points Required 35 Points 20 Points 25 Points 40 Points 20 Points 140 Points 7.3.2 Evaluation Form HHF YEAR 4 GRANTS EVALUATION FORMOffice of Housing and Community Development July 2025 Reviewer Name: Organization and Project Name: Grant Amount Requested: EMPHATIC PARTIAL YES YES HARDLY NO A. SERVICE DELIVERY(36 PIS) 5 3 1 0 A 1 Priorltization of H I IF funds for HH F targeted populations: Does the Applicant have a sound strategy to confirm the housing status of participant at time of program entry to ensure that individuals served are 5 3 1 0 either currently homeless, at risk or recently (roused and in need of stabilization support to prevent recidhnsm? A2 Does the program have a defined system —and a demonstrated track record —for effectively connecting participants to stable housing supported by identified staff, referral processes, and outcome data? 5 3 1 0 Higher scores awarded for more efficient direct pathways to housing. Lower scores awarded for longer, more indirect pathways. A3 Does the program directly offer long-term housing bedslunits as part of its program/sorvices?(Excludes rental assistance and housing navigation 5 3 1 0 for placement outside of the program.) A.4 Does this program directly offer short term housing or temporary shelter as part of its programiservices? (Excludes assistance connecting to 5 3 1 0 housing/shelter outside of the program.) A5 Does the program demonstrate effective integration of community partnerships and local resources to enhance service delivery and program 5 3 1 0 impact, showing collaboration rather than duplication of efforts? A6 Do the services provided meet the long term needs of participants? 5 3 1 0 A.7 Does the program have measures in place to support participants in maintaining stable housing after housing placement, including fotiow-up 5 3 1 0 services and ongoing support? SERVICE DELIVERY SUB -TOTAL (Max 35) NOTES Request For Grant Applications 37 B. STAFFING, EXPERIENCE, &CAPABILITY (20 Pts) 8.1 ties the Applicant demonstrated that qualified key personnel will manage and implement the program? This includes Identifying the names, titles, qualifications, and contact info for the key personnel, B.2 Has the Applicant demonstrated that services will be provided by Individuals with training and/or expertise appropriate to the type of service offered, with ongoing oversite by a supervisor? B.3 Does the application pprovide a clear and comprehensive understanding of the staffing structure and team roles responsible for delivering the proposed project as evidenced by the application responses throughout, organizational chart antipersonnel details on the Proposed Project Budget - Narrative? BA Is the proposed program implementation with necessary resources —such as steftirg, operational site, supp'eS and infrastructure —eUasdy secured, minim ng delays in launching services upon funding? STAFFING, EXPERIENCE, & CAPABILITY SUBTOTAL (Max 20) C. ALIGNMENT WITH HHF PROGRAM (25 Pts) C.1 Does the proposed program align with the Strategic Roadmap Priorities and the purpose d the Homelessness and Housing Fund, specificaUZy addressingone or more of Priorities 1-6? Yes & addresses P1-6 (5 Pts1, Yes & adresses P7-13 (3 Pts), Hardly aligns with Roadmap 0 PI), Does not align with Roadmap (0 Pts). C.2 Flow well will the proposed prooggram effectively reduce the amount duration. and/or frequency of homelessnoss in our community? C.3 Does the proposed project demonstrate potential toaddress unmet needs or gaps In existing community services? CA Prevention, Diversion, Stabilization: Does this program directly prevent or divert individuals from homelessness, or help stabilize their housing situation? C.5 Does the Applicant outline clear objectives and outcomesare they achievable within the 12-month gram period? Both parts of question need to be met for awarding points. ALIGNMENT WITH HHF PROGRAM SUB -TOTAL (Max 25) Request For Grant Applications 38 EMPHATIC PARTIAL YES YES HARDLY NO 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 EMPHATIC PARTIAL YES YES HARDLY NO 6 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 D. FINANCIAL (40 Pts) 0.1 Does the agency have specific revenueganersting activities or a proactive strategy for fund development to ensure financial sustainability for this program? D.2 The requested amount from HHF represents what percentse6a of the total annual operatinB budgget? HHF requested amount is ___ %of total operating budget:0-25%(6 �Pts), 26-50%(3 Pls). 51-76%(1 Pt), 76-100% (0 Pis)? D.3 Does the Applicant have a reliable accounting system and financial controls in place to manage grant funds responsibly and in compliance with funding requirements? DA Does the Applicant's proposed budget align with the definitions and guidelines for Administrative and Program Costs with all expenses correctly classified and Admin representing no more than 10%of the total requested amount? 0.5 Are all budget line items supported by detailed, wait otganized descriptions that clearly allocate costs without overlap and are free from duplication? D.6 Please rate the cost reasonableness of the proposed budget. Mostly reasonable (5 PIS), Somewhat reasonable (3 PIS), Hardly reasonable (1 PU, Not Reasonable (0 PIS). D.7 To the best of your assessment does the proposed budget appear thorough, wall justified, clearly presented and accurate? D.8 What is your funding recommendation for this proposed program? 80%+ funding (5 Pis), 60-79% (3 PIS), 40-59% (1 P0, 039% (0 PIS). Are there specifie line items in the budget you suggest removing or reducing tflat are not critical to the execution of the program? Please list these items below and provide an explanation of why you believe they can be removedvreduced. FINANCIAL SUB TOTAL (Max 40) E. IMPACT (20 PIS) E.1 Please rate the overall quality and potential impact of this proposed program. 5 is the highest 0 is the lowest. E.2 Are the proposed services needed most in the proposed service area? E.3 Does the proposed project demonstrate a clear value per dollar requested providing a significant impact relative to the investment? EA Does the Applicant have clear methods to measure program outcomes and impact? IMPACT SUB TOTAL (Max 20) r FINAL CUMULATIVE SCORE (Max 140) NOTES Request For Grant Applications 39 EMPHATIC PARTIAL YES YES HARDLY NO 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 EMPHATIC PARTIAL YES YES HARDLY NO 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 7.3.3 Evaluation Scoring The Committee will use the following points assessment system in performing its evaluation. A minimum threshold of 70%, or 98 out of 140 points, needs to be met for funding to be considered. Applications that meet the minimum point threshold will be ranked from highest scoring to lowest within each of the four (4) project categories. Applications will receive a nomination from the committee to be considered for funding in order of their rank, from the top -ranked, down. In the event that two or more applications receive the same evaluation score, the Evaluation Committee will break the tie by giving higher rank to the application with the highest score in Category 3: Alignment with HHF Program. If scores in that category are the same, the tie will be broken by the highest score listed in the order of priority below, until the tie is broken: o Category 5: Impact, o Category 1: Service Delivery, o Category 4: Financial, o Category 2: Staffing, Experience and Capability In the event that OHCD receives no applications, or no applications deemed adequate or fundable, within a particular funding category described in Sections 2.3.1 through 2.3.4, OHCD reserves the right to reallocate the unawarded funds from that category to one or more of the other categories. Such reallocations will be based on demonstrated need, application quality, alignment with County priorities, and overall programmatic balance. Any decision to reallocate funds will be made at the sole discretion of OHCD and in a manner that best supports the strategic goals and service gaps identified by the County. The Housing Administrator has final approval authority on the slate of grant nominations to be presented to County Council for award. 7.4 Partial Funding OHCD reserves the right to recommend partial funding of submitted grant applications. Partial funding decisions are based on a variety of factors, including but not limited to: Alignment with priority focus areas and identified community needs; • Feasibility and scalability of the project; • Availability of overall program funds; • Total number of eligible applications per category; • Reasonableness and justification of proposed budget line items; • Strength of organizational capacity and impact potential; • Ensuring equitable geographic distribution of resources across the County; • Ensuring management of duplicative services based on need for those services; Request For Grant Applications 40 Impact, compliance, and performance of program in prior funding years. Each budget will be evaluated for cost-effectiveness, justification, and alignment with project goals. Not all budget items may be deemed necessary for funding. In the event of partial funding, applicants may be asked to submit a revised project scope, budget, and outcomes that reflect the adjusted award amount. Final award amounts for each selected application will be determined by OHCD based on the above -listed considerations, the total pool of available funds, and the recommendations of the five -person multi -departmental Evaluation Committee. OHCD will assess the relative strengths of each application, the comparative need across applications, and the overall balance of the program portfolio to ensure an impactful and strategic allocation of resources. The Housing Administrator will have final approval over all proposed award nominations. 7.5 Rejection of Applications Failure to provide a complete application with all required items will result in disqualification of the application. Applications must align closely with HHF's overarching goals and the intended use of funds. Applications that do not match these goals will be rejected. OHCD reserves the right to accept or reject any or all applications and to waive any defects in RFGA if deemed to be in the best interest of the County. Request For Grant Applications 41 8.1 Award Notification The Applicant, if and upon being nominated for grant funding, will be notified by Letter of Nomination for Award from OHCD on or around October 24, 2025, for an Agreement period beginning February 2026. Said notice shall not be construed to be authorization to proceed with the performance of any program. Any services performed by the Applicant prior to execution of the grant Agreement shall be at the Applicant's own risk. Following Letters of Award Nominations, OHCD will schedule individual in -person meetings with Nominees to confirm outcomes to be achieved and updated budgets based on the recommended award amounts. Pursuant to Chapter 2, Article 25, Section 2-139(a)(3)(A) of the Hawai'i County Code (2016 Edition as amended), grant awards in excess of $25,000 (twenty-five thousand dollars) to nonprofit organizations shall specifically identify the organization receiving grant funds and the purpose for which the grant funds shall be used in a resolution. To comply with this County Code where applicable, following the notification of Nomination for Award, OHCD will initiate the legislative process to place a resolution on a County Council Committee and Council agenda. Continuation of the award of Contract Agreement process will be contingent upon a favorable adoption of the County resolution. Upon a favorable adoption of the County resolution, OHCD will schedule a second round of individual in -person meetings with Award Recipients to review requirements and deadlines. OHCD will provide detailed information about the required Data Management System and coordinate a training and transition timeline. Upon completion of this process and acknowledgement of requirements, OHCD will move forward with the selection process. 8.2 Execution of Contract Agreement A Contract Agreement document shall be executed by the County and the selected Grantee. This document will serve as the official and legal contractual instrument between both parties. This document ("Agreement") may incorporate (by attachments or reference) the terms of this RFGA, with any and all addendums, and the Applicant's Best and Final Offer or application, all of which becomes part of the Agreement. Upon receipt of the Agreement documents, the Applicant shall have ten (10) business days to execute and return the Agreement documents to the County. The award of Agreement may be withdrawn by the County if any successful Applicant is unable to meet Agreement execution requirements. This Agreement shall not be binding or of any force until said Agreement has been fully and properly signed by all of the parties thereto. Routing the Contract Agreement within the County may take up to four weeks. A complete set of the fully executed Agreement will be sent to the Grantee. A copy of standard Contract Agreement Provisions is available on the HHF website. Request For Grant Applications 42 8.3 Indemnification If selected, the Grantee shall perform the Agreement as an independent Contractor and shall indemnify, defend, and save the County and its officers and employees harmless from any and all deaths, injuries, losses and damages to persons or property, and any and all claims, demands, suits, action, and liability therefore, caused by error, omissions or negligence in the performance of the Agreement by the Grantee or the Grantee's subcontractors, agents and/or employees, as action against the Grantee for death, injuries, losses and damages is barred by the provisions of Chapter 657, HRS, as amended, relating to limitations of action. It is strictly understood that the County shall in no way be held liable for any claims, damages, causes of actions or suits resulting from any acts or activities or omissions of the Grantee. 8.4 Unallowable Expenditures If a reported expenditures) is subsequently determined by the County to be inappropriate, unallowable, or not made in accordance with the approved budget, federal, state and county regulations, the County may choose not to reimburse the expenditure and require the Grantee to resubmit another invoice accounting for only the expenditures allowed. If the Grantee has already been paid, the County may require that an equivalent amount be credited back to the invoice submitted or refunded by the Grantee to the County for the specified amount. If after payment of the last installment, investigation and examination reveal additional expenditures that the County determines to be inappropriate and unallowable, the County may require that an equivalent amount be refunded to the County, notwithstanding the County's preliminary determination of appropriateness and allowability. 8.5 Termination of Contract Agreement Upon the termination date of the Agreement for whatever reason, any and all unexpended funds advanced bythe County shall be remitted to the County within 45 days. Funds shall be considered expended if the Grantee has written verification that an expense was accrued during the time of performance, and if the expense was made in accordance with the approved budget. 8.6 Code of Ethics The provisions of Hawai'i County Code Chapter 2, Article 15 ("Code of Ethics") must be complied with before an award may be made. Requisite disclosures shall be made to the County, if relevant. The execution of the Agreement assumes that the awarded Applicant has made any requisite disclosures to the County and will abide by all provisions of the Hawai'i County Code of Ethics. 8.7 Disclosure Required of Each Applicant shall submit a signed Conflict Disclosure Form as part of their application submission, that lists any board member, member, officer, director, or administrator that may Request For Grant Applications 43 have a conflict of interest or potential conflict of interest with the County of Hawai'i, including any familial relationship with any of the following. A. Member or members of the Council; B. Staff appointed by a member of the Council; C. The Mayor; D. Staff appointed by the Mayor; E. The Managing Director; F. The Director or Deputy Director of Finance; G. The Administrator or any staff of Office of Housing & Community Development; or H. The Corporation Counsel, the Asst. Corp. Counsel, or any Deputy Corporation Counsel The Conflict Disclosure Form is required for all applications, even if there is no conflict of interest to report. Request For Grant Applications 44 9.1 Definitions "Administrative Costs" (Admin Costs) refer to overhead expenses that support the general management, oversight, coordination, evaluation, and reporting of an organization or contracted services. Admin costs are not directly tied to program delivery but are necessary for the overall functioning and compliance of the program. Administrative costs of a proposed project budget must not exceed ten percent (10%) of the requested amount through this RFGA. httus://www.hawaiicounty.gov/home/showoublisheddocument/302516/638630375811170000 "Agreement" and "Contract" are used interchangeably. They refer to the legally binding document provided by the County to the selected Grantee, covering the duration of the grant award time period, in which all rules, requirements, and stipulations are outlined and signed by both parties. "Allocability" refers to whether a cost can be reasonably charged to a specific grant or project based on its direct relationship to the project's objectives. Costs must be directly related to the purpose of the grant or activity funded by the grant, and necessary for its completion. A cost may be allowable by the County of Hawai'i and the HHF guidelines, but not allocable to the specific purposes of a particular proposed project. An example of costs that are not allocable would be for a Marketing campaign for the upcoming grant opening of the organization's new facility that doesn't benefit that grant program directly. "Allowability" of costs is determined by the specific terms of the County of Hawai'i codes and the applicable cost principles. It refers to whether a specific expense is permitted under the rules of the grant. Unallowable costs for HHF funding include the purchase of alcohol, business or organizational start-up plans, fundraising, commercial film productions, costs associated with application production and submission, off -island travel, purchase of property, or new -build projects. "Applicant" refers to an eligible non-profit organization, research, educational, or government institution submitting an application to receive funds from this County Request for Grant Application. "Bridge Housing" means transitional shelters used as a short-term stay, generally for up to 90 days, when an individual or family has been offered and accepted a permanent housing intervention (e.g., Section 8 voucher, permanent supportive housing voucher, rent to work voucher) but is not able to immediately enter the permanent housing. "Chronically Homeless" means an individual or family that is homeless and lives or resides in a place not meant for human habitation, a safe haven, or in an emergency shelter. The individual or family also must have been living as described above continuously for at least 12 months, or on at least four separate occasions in the last 3 years, where the combined occasions Request For Grant Applications 45 cumulatively total at least 12 months. Each period separating the occasions must include at least 7 nights of living in a situation other than a place not meant for human habitation, in an emergency shelter, or in a safe haven. "Continuum of Care" and "CoC' are used interchangeably in this document and mean the planning bodies required by the U.S. Department of Housing and Urban Development (HUD) to carry out the responsibilities defined under 24 CFR Part 578 (Homeless Emergency Assistance and Rapid Transition to Housing: Continuum of Care Program). A CoC is a group composed of representatives of organizations, including nonprofit Homeless providers, victim service providers, faith -based organizations, governments, businesses, advocates, public housing agencies, school districts, social service providers, mental health agencies, hospitals, universities, affordable housing developers, law enforcement, organizations that serve Homeless and formerly Homeless veterans, and Homeless and formerly Homeless persons to the extent these groups are represented within the geographic area and are available to participate. A CoC is responsible for coordinating funding, policies, strategies, and activities toward ending Homelessness in a designated geographic region, including but not limited to plans and oversight for use of HUD CoC funding. "Coordinated Entry System" (CES) is a fair, immediate, low barrier, person -centered process that helps communities prioritize housing assistance based on vulnerability and severity of service needs to ensure that people who need assistance the most can receive it in a timely manner. Coordinated entry processes provide information about service needs and gaps to help communities plan their assistance and identify needed resources. All coordinated entry locations and methods (phone, in -person, online, etc.) offer the same assessment approach and referrals using uniform decision -making processes. "Deidentified Data" or "Deidentifiable Data" is information that has been stripped of any personal identifiers that could be used to directly or indirectly identify an individual. This process involves removing or anonymizing specific details such as names, birthdates, contact information, and social security numbers. "Diversion" or "Diversion Efforts" means averting homelessness. Diversion strategies and practices assist people to resolve their immediate housing crisis by accessing alternatives to entertaining emergency shelter or the experience of unsheltered living. This typically occurs at the point people request emergency services, such as entry into emergency shelter, or could take place in a day center or through outreach before a person spends a night unsheltered. This shelter arrangement may be temporary, allowing time to identify a permanent housing option while avoiding the immediate trauma of homelessness. "Emergency Shelter" any facility, the primary purpose of which is to provide temporary or transitional shelter for the homeless in general or for specific populations of the homeless. Request For Grant Applications 46 "Double Up Housing" are households that are temporarily sharing housing with other individuals due to loss of their own place, economic hardship, or similar reasons. "Family" means: 1) two or more persons who live or intend to live together as a unit, one of whom is a minor, under 18 years of age, related by blood, marriage, or operation of law, including foster children and hanai children; or 2) a person who is pregnant or in the process of securing legal custody of a minor child or children. "Grantee" means an eligible organization that is selected by the County to receive funds and provide services. "Provider" and "Contractor" are also used in this document interchangeably with "Grantee". "Homeless" means: 2) An individual or family who lacks a fixed, regular, and adequate night-time residence, meaning: a) An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground; b) An individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low-income individuals); or c) An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution; 3) An individual or family who will imminently lose their primary night-time residence, provided that: a) The primary night-time residence will be lost within 14 days of the date of application for Homeless assistance; b) No subsequent residence has been identified; and c) The individual or family lacks the resources or support networks, e.g., Family, friends, faith -based or other social networks, needed to obtain other permanent housing; 4) Any individual or family who: a) Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life -threatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual's or family's primary night-time residence Request For Grant Applications 47 or has made the individual or family afraid to return to their primary night-time residence; b) Has no other residence; and c) Lacks the resources or support networks, e.g., Family, friends, and faith -based or other social networks, to obtain other permanent housing. "Household" means all the people who live or intend to live together as a unit. A Household can include related family members and other unrelated people, if any, such as lodgers, foster children, wards, or employees who live together as a unit. A person who lives alone in a unit, or a group of unrelated people sharing a unit such as partners, are also counted as a Household. "Identifiable Data" Also referred to as Personally Identifiable Information (PII) is any data that can be used to identify a specific person, such as name, birthdate, contact information, and social security number. "Imminent Risk of Homelessness" An individual or family that is at imminent risk of homelessness because: 1) They will lose their primary nighttime residence within 14 days or less and have an eviction notice or similar document, and no subsequent residence has been identified; 2) They are exiting an institution — including a treatment program — where they resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution, and have no subsequent residence identified. 3) Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life -threatening conditions that relate to violence against the individual or a family member, including a child, that has eithertaken place within the individual's or family's primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence. "Metrics that Matter" are key performance metrics adapted from the U.S. Department of Housing and Urban Development's System Performance Measurements. These essential "Metrics that Matter" include: • Measure 1: Reduce the Number of Persons Experiencing Homelessness • Measure 2: Reduce the Length of Time Persons Experience Homelessness • Measure 3: Reduce Recidivism "Occasions" (under chronically Homeless definition) are defined by a break of at least seven nights not residing in an emergency shelter, safe haven, or residing in a place meant for human habitation (e.g., with a friend or family). Stays of fewer than seven nights residing in a place meant for human habitation, or not in an emergency shelter or safe haven do not constitute a break and count toward total time Homeless. Stays in institutions of fewer than 90 days where they were residing in a place not meant for human habitation, in an emergency shelter, or in a safe haven immediately prior to entering the institution, do not constitute as a break and the Request For Grant Applications 48 time in the institution counts towards the total time Homeless. Where a stay in an institution is 90 days or longer, the entire time is counted as a break and none of the time in the institution can count towards a person's total time Homeless. "Outreach" means seeking and making direct contact with individuals in the community to provide information about services they may be eligible for, and either providing the service or making a referral to a service provider. "Participant" means a person who receives Homeless services and is enrolled into the proposed Homeless program. "Permanent Housing" means that there is no time limit on how long you can reside in the housing or receive the housing assistance. It is meant to be long-term. Permanent housing includes but is not limited to the following: rental or ownership of a home with or without ongoing housing subsidy or case management services, stayingwith family or friends on a permanent tenure, long- term nursing home or care facility, and permanent supportive housing projects for formerly homeless persons. "Permanent Supportive Housing" (PSH) is a HUD defined term that refers to permanent housing in which housing assistance (e.g., long-term leasing or rental assistance) and supportive services are provided to assist households with at least one member (adult or child) with a disability in achieving housing stability. "Permanent Housing with Supports" is a locally used term that referring to long-term housing that includes access to supportive services and assistance to help individuals maintain housing stability. Unlike HUD -funded programs, it does not require a formal diagnosis of disability or strict eligibility criteria, and it aims to support individuals facing various life challenges in securing and retaining housing. "Personnel Costs" means costs incurred for staff in the provision of contracted services. Personnel costs include salaries, wages, payroll taxes, and fringe benefits. Personnel is included in the Program Costs section of the budget. "Prevention" or "Homeless Prevention" Activities or programs designed to prevent the incidence of homelessness, including, but not limited to: (1) short-term subsidies to defray rent and utility arrearages for families that have received eviction or utility termination notices; (2) security deposits or first month's rent to permit a homeless family to move into its own apartment; (3) mediation programs for landlord -tenant disputes; (4) legal services programs that enable representation of indigent tenants in eviction proceedings; (5) payments to prevent foreclosure on a home; and (6) other innovative programs and activities designed to prevent the incidence of homelessness. "Program Costs" Are direct expenses incurred in the implementation and delivery of the grant - funded program. They encompass all expenses that are essential for the successful execution of Request For Grant Applications 49 the grant -funded program, directly linked to program activities, and necessary for achieving the objectives of the grant. Program Costs include Operating Costs and the Personnel Costs required to deliver services. "Roadmap" is the Strategic Roadmap for Homelessness and Housing — County of Hawaii, created September 1, 2022 through collaboration with both public and private entities, which outlines key priorities and accountability measures for the utilization of program appropriations. httos�//www housine hawaiicounty goy/home/showoublisheddmument/3064971638266533228430000 "Sheltered Homeless" refers to an individual or family living in a supervised publicly or privately operated shelter designated to provide temporary/emergency multi -day living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low-income individuals). "Stably Housed" The individual or family is in a stable housing situation and is not at risk of losing the housing in the next 60 days. This can include: 1) Individuals or families that are newly housed from homelessness or unstable housing a. If they have been stably housed for over a year and at risk of homelessness within the next 60 days without intervention, they are considered Unstably Housed. 2) Individuals or families that have been stably housed with no experience of homelessness or unstable housing ever, or in over a year — Not a priority population for HHF funded services. "Temporary Housing" means that the housing situation is intended to be short term or temporary. Temporary housing includes but is not limited to emergency and transitional shelter, foster care home, temporary group home, hospital and other medical or psychiatric facility, hotel, motel, halfway house, living with family or friends temporarily, safe haven, and substance abuse treatment or detox center. Jails, prisons, juvenile detention facilities, and places not meant for human habitation are excluded. "Transitional Housing" a project that has as its purpose facilitating the movement of homeless individuals and families to permanent housing within a reasonable amount of time (usually 24 months). Transitional housing includes housing primarily designed to serve deinstitutionalized homeless individuals and other homeless individuals with mental or physical disabilities and homeless families with children. "Travel" refers to all car rentals, airfare, and other forms of transportation expensed for staff, employees, or volunteers. All travel shall be directly related to the work proposed. "Unsheltered Homeless" refers to an individual orfamily who lacks a fixed, regular, and adequate nighttime residence, meaning: 1) An individual or family with a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for Request For Grant Applications 50 human beings, including a car, park, abandoned building, bus or train station, airport, sidewalk, store front, or camping ground; 2) Cot sleeping or couch surfing on a night -by -night basis with no expectation of multi -day accommodation. "Unstably Housed" The individual or family feels that they will lose their housing within the next 60 days. The housing instability could be caused by — but not limited to — doubled -up (overcrowded) housing, longer term couch surfing, lack of a lease, unsafe housing situation, trauma, conflict, mental health issues, substance use issues, financial hardship, etc. "Vulnerability" and "Vulnerable" are used interchangeably and mean that the person may be at higher risk due to age (60 or above), frequent use of emergency/hospital services, being a frequent victim of assault, significant health or behavioral health challenges, substance use disorders, or functional impairments which require a significant level of support to maintain permanent housing. Vulnerability can but does not necessarily include all of the factors listed. Request For Grant Applications 51 Exhibit H HHF YEAR 4 GRANTS EVALUATION FORM Office of Housing and Community Development July 2025 Reviewer Name: Organization and Project Name Grant Amount Requested: Proposals must earn a score of at least 7076, or 98 out of 140 points, to oe consiaerea Tor running. YES YES HARDLY NO EMPHATIC PARTIAL A.1 Prioritization of HHF funds for HHF targeted populations: Does the Applicant have a sound strategy to confirm the housing status of participant at time of program entry to ensure that individuals served are 5 3 1 0 either currently homeless, at -risk or recently housed and in need of stabilization support to prevent recidivism? A.2 Does the program have a defined system —and a demonstrated track record —for effectively connecting participants to stable housing, supported by identified staff, referral processes, and outcome data? 5 3 1 0 Higher scores awarded for more efficient, direct pathways to housing. Lower scores awarded for longer, more indirect pathways. A.3 Does the program directly offer long-term housing beds/units as part of its program/services? (Excludes rental assistance and housing navigation 5 3 1 0 for placement outside of the program.) A.4 Does this program directly offer short-term housing or temporary shelter as part of its program/services? (Excludes assistance connecting to 5 3 1 0 housing/shelter outside of the program.) A.5 Does the program demonstrate effective integration of community partnerships and local resources to enhance service delivery and program 5 3 1 0 impact, showing collaboration rather than duplication of efforts? A.6 Do the services provided meet the long-term needs of participants? 5 3 1 0 A.7 Does the program have measures in place to support participants in maintaining stable housing after housing placement, including follow-up 5 3 1 0 services and ongoing support? SERVICE DELIVERY SUB -TOTAL (Max 35) NOTES B. STAFFING, EXPERIENCE, & CAPABILITY (20 Pts) B.1 Has the Applicant demonstrated that qualified key personnel will manage and implement the program? This includes identifying the names, titles, qualifications, and contact info for the key personnel. B.2 Has the Applicant demonstrated that services will be provided by individuals with training and/or expertise appropriate to the type of service offered, with ongoing oversite by a supervisor? B.3 Does the application provide a clear and comprehensive understanding of the staffing structure and team roles responsible for delivering the proposed project, as evidenced by the application responses throughout, organizational chart, and personnel details on the Proposed Project Budget - Narrative? B.4 Is the proposed program implementation -ready, with necessary resources —such as staffing, operational site, supplies, and infrastructure —already secured, minimizing delays in launching services upon funding? STAFFING, EXPERIENCE, & CAPABILITY SUB -TOTAL (Max 20) C. ALIGNMENT WITH HHF PROGRAM (25 Pts) C.1 Does the proposed program align with the Strategic Roadmap Priorities and the purpose of the Homelessness and Housing Fund, specifically addressing one or more of Priorities 1-6? Yes & addresses P1-6 (5 Pts), Yes & addresses P7-13 (3 Pts), Hardly aligns with Roadmap 0 Pt), Does not align with Roadmap (0 Pts). C.2 How well will the proposed program effectively reduce the amount, duration, and/or frequency of homelessness in our community? C.3 Does the proposed project demonstrate potential to address unmet needs or gaps in existing community services? CA Prevention, Diversion, Stabilization: Does this program directly prevent or divert individuals from homelessness, or help stabilize their housing situation? C.5 Does the Applicant outline clear objectives and outcomes and are they achievable within the 12-month grant period? Both parts of question need to be met for awarding points. ALIGNMENT WITH H H F PROGRAM SUB -TOTAL (Max 25) EMPHATIC PARTIAL YES YES HARDLY NO 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 r— EMPHATIC PARTIAL YES YES HARDLY NO 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 5 3 1 0 EMPHATIC PARTIAL YES YES HARDLY NO D. FINANCIAL (40 Pts) 5 3 1 0 D.1 Does the agency have specific revenue -generating activities or a 3 1 0 :)roactive strategy for fund development to ensure financial 5 sustainability for this program? D.2 The requested amount from HHF represents what percentage of the total annual operating budget? HHF requested amount is ___ %of total 5 3 1 0 operating budget: 0-25% (5 Pts), 26-50% (3 Pts). 51-75% (1 Pt), 76-100% (0 Pts)? D.3 Does the Applicant have a reliable accounting system and financial controls in place to manage grant funds responsibly and in compliance 5 3 1 0 with funding requirements? DA Does the Applicant's proposed budget align with the definitions and guidelines for Administrative and Program Costs, with all expenses 5 3 1 0 correctly classified and Admin representing no more than 10%of the total requested amount? D.5 Are all budget line items supported by detailed, well -organized 0 descriptions that clearly allocate costs without overlap and are free from 5 3 1 duplication? D.6 Please rate the cost reasonableness of the proposed budget. Mostly reasonable (5 Pts), Somewhat reasonable (3 Pts), Hardly reasonable (1 5 3 1 0 Pt), Not Reasonable (0 Pts). D.7 To the best of your assessment, does the proposed budget appear 5 3 1 0 thorough, well -justified, clearly presented, and accurate? D.8 What is your funding recommendation for this proposed program? 5 3 1 0 80%+ funding (5 Pts), 60-79% (3 Pts), 40-59% 0 Pt), 0-39% (0 Pts). Are there specific line items in the budget you suggest removing or reducing that are not critical to the execution of the program? Please list these items below and provide an explanation of why you believe they can be removed/reduced. FINANCIAL SUB -TOTAL (Max 40) EMPHATIC PARTIAL YES YES HARDLY NO E. IMPACT (20 Pts) 5 3 1 0 E.1 Please rate the overall quality and potential impact of this proposed 5 3 1 0 program. 5 is the highest, 0 is the lowest. E.2 Are the proposed services needed most in the proposed service 5 3 1 0 area? E.3 Does the proposed project demonstrate a clear value per dollar 5 3 1 0 requested, providing a significant impact relative to the investment? EA Does the Applicant have clear methods to measure program 5 3 1 0 outcomes and impact? IMPACT SUB -TOTAL (Max 20) FINAL CUMULATIVE SCORE (Max 140) I NOTES