RES 415 Draft 01 2024-2026 - Laserfiche WebLink

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Contingency Relief Fund Budget Form Organization Name: Hilo Downtown Improvement Foundation Project Name: 29th Annual KWXX Ho'olaule'a Expense Description CRF Grant Other Cash Total Expense Expense Justification Sources Hawai'i Police Department (HPD) Special To maintain public safety, manage street $ 1,000.00 $ 6,500.00 $ 7,500.00 closures, and assist with crowd control to Duty Security ensure a secure environment. Supplements HPD presence by providing more Private Security $ - $ 7,500.00 $ 7,500.00 personnel to monitor entrances, vendor areas, and stages, assist with crowd control. Sound Equipment Rentals/Engineers $ 2,000.00 $ 5,000.00 $ 7,000.00 Supports quality live performances for over 20acts across four stages. Provides covered spaces for performers, Tent Rentals and Construction $ - $ 6,000.00 $ 6,000.00 vendors, audience, and event coordination, supporting accessibility and comfort. Ensures orderly and safe flow of pedestrian Crowd Control Barricades Rental $ - $ 1,500.00 $ 1,500.00 traffic, separating performance, vendor, and emergency access areas. Covers porta-potty rentals and a contract for Waste Management and Sanitation $ $ 7,000.00 $ 7,000.00 waste management services that include Services - cleaning and recycling during and after the event, ensuring public health and safety. $ $ 1,500.00 $ 1,500.00 Provides power for event infrastructure Generator Rental - ensuring continuous operation. Liability Insurance $ 2,000.00 $ $ 2,000.00 Provides essential event coverage for public Event - safety and liability protection. Admin/Overhead Expenses - Max. 10% of $ request: EXPENSES TOTAL $' 5,000.00 $ 35,000.001 $ 40,000.00