RES 420 Draft 01 2024-2026 - Laserfiche WebLink

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Contingency Relief Fund Budget Form Organization Name: Project Name: Hilo Downtown Improvement Foundation 29th Annual KWXX Ho`olaule`a Expense Description CRF Grant Other CashTotal Expense Expense Justification Sources To maintain public safety, manage street Hawaii Police Department (HPD) Special $ 6,500.00 $ 1,000.00 $ 7,500.00 closures, and assist with crowd control to Duty Security ensure a secure environment. Supplements HPD presence by providing more Private Security $ - $ 7,500.00 $ 7,500.00 personnel to monitor entrances, vendor areas, and stages, assist with crowd control. $ $ 7,000.00 $ 7,000.00 Supports quality live performances for over 20 Sound Equipment Rentals/Engineers acts across four stages. Provides covered spaces for performers, Tent Rentals and Construction $ - $ 6,000.00 $ 6,000.00 vendors, audience, and event coordination, supporting accessibility and comfort. Ensures orderly and safe flow of pedestrian Crowd Control Barricades Rental $ - $ 1,500.00 $ 1,500.00 traffic, separating performance, vendor, and emergency access areas. Covers porta-potty rentals and a contract for Waste Management and Sanitation $ $ 7,000.00 $ 7,000.00 waste management services that include Services - cleaning and recycling during and after the event, ensuring public health and safety. $ $ 1,500.00 $ 1,500.00 Provides power for event infrastructure Generator Rental - ensuring continuous operation. $ $ 2,000.00 $ 2,000.00 Provides essential event coverage for public Event Liability Insurance safety and liability protection. Admin/Overhead Expenses - Max. 10% of $ request: EXPENSES TOTAL $ 6,500.00 11 $ 33,500.00 1 $ 40,000.00