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Dr. Holeka Gore Inaba, Council Chair and Members of the Hawaii County Council December 10, 2025 Page 4 of 5 the Department of Finance to develop clear, compliant standards. These standards were publicly posted in the RFGA, ensuring transparency and consistency for all applicants. Questions have been raised over what constitutes a program cost versus an administrative cost. We stand firmly by our determinations: every nominated grant award complies with County Code Chapter 2, Article 25 limiting administrative and overhead costs to no more than 10% of a grant. Each application is reviewed by a five -member, impartial, multi -departmental team, and OHCD regularly requires additional documentation for clarity as necessary. Our review process is thorough and well -documented, and our reimbursement -based funding structure for grantees provides an additional layer of control, as invoices require supporting documentation for each monthly expenditure. Additionally, our internal Accounting team conducts annual fiscal monitoring on all awardees to ensure continued compliance. To ensure that the four organizations nominated for dual projects are not charging the same costs more than once, we conducted a side -by -side analysis of all line items —such as insurance, rent, utilities, and software —to identify any overlaps. After a detailed review that included additional supporting documentation from the non -profits, and in full accordance with County Code and applicable guidelines, we found no evidence of duplicated charges. Each cost charged to an HHF project corresponds to a separate and distinct expense. With the help of HHF, Nonprofit partners have actively pursued diverse funding sources beyond HHF to support and sustain their programs. As a result, costs allocated to HHF represent only a portion of their total programmatic and operational expenses (see more in Exhibit D of the Council Packet submitted to the Finance Committee on November 12, 2025). As part of the application process, each organization submitted a comprehensive funding landscape for every proposed project, including line -item budgets showing amounts attributed to HHF, State and Federal awards, other County funds, private grants, and donations. When additional information was necessary, applicants also provided further itemized breakdowns and additional supporting documentation. This level of financial disclosure ensures accuracy, prevents duplication of funding, and confirms that HHF resources are being applied appropriately and responsibly. Additionally, from 2024-2025 OHCD engaged SAS Services, LLC to conduct an independent review of HHF. Their in-depth analysis included a thorough review of all applicant documentation and a funding analysis, which found no evidence of improper activity. The full SAS Services report was provided to Council in August 2025 and is publicly available on the HHF website, further affirming the integrity and transparency of the HHF grant administration process. Additional Information for Your Review The following supplemental packet #3 is provided to support the understanding of the broader context surrounding Resolution 397-25 and address additional questions raised by the County Council. As a reminder, OHCD will return to Council in Spring 2026 to present the final data and impact report from Year 3 HHF. Exhibit I — Hawai'i County Engagement Hui Data Presentation Exhibit J — HHF Award Nominee Testimonies Exhibit K — Point in Time Count Volunteer Flyer. Please join us