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<br /> nq 15 00 ICE 1.,:42 F.aT_ ;08 9856460 HI CIVIL DEFENSE U004 <br /> UE AMINJ CAYETANO <br /> GCVE9M1C? 4h q,~ <br /> <br /> MAJOR GE14F.RAL EDWARD L COAR:A, JR. ~ * 0 <br /> r.i9ECTOA Cr <br /> .A'Jn PCGD,$ <br /> ETNARP' TEIXEIRA E <br /> ME PIAECTOP OF b',R CE-VAi PMONG (WXI iaa~Jpo <br /> STATE OF HAWAII FAY iarli) 731-'?P7 <br /> DEPARTMENT OF DEFENSE <br /> OFFICE OF THE DIRECTOR OF CIVIL DEFENSE <br /> 34;9 DIAMOND HEAD ROAD fG All <br /> HONOLO.L, HAWAII 86616-4495 FII.__ QiSCC,-a <br /> ^I i <br /> / -13 I CC <br /> August 8, 2000 <br /> TO: William Davis <br /> Administrator <br /> Hawaii Civil Defense Agency <br /> <br /> FROM: Larry M. Kanda [A)") LTJ <br /> State Hazard Mitigation Officer <br /> <br /> SUBJECT: Notice to Proceed <br /> <br /> 'f•lte Count,' of Hawaii is authorized to proceed with the Hazard Mitigation Grant <br /> Program (11\1013) project on the hardening and upgrade of County microwave/radio <br /> equipment shelters at the Public Safety Building, Hilo Central Fire Station, Kulani Cone, <br /> Naalehu Police Station, South Point, Ohia Mill, Captain Cook Police Station, and <br /> Huchue. The Federal share for the project is $100,000 and the County is required to <br /> provide a match of at least 25% towards the total project cost. The HMGP is a mitigation <br /> pro rain sponsored by the Federal Emergency Management Agent} %vith the funds being <br /> made available from the 1996 Oahu Flood Disaster, DR-1147-HI. <br /> <br /> The County should maintain a complete project file which includes the project <br /> application. invoices, payment . ouchers, applicable correspondence, quarterly reports, <br /> contracts, audits, and other pertinent documents. After project close-out, the file should <br /> be maintained for a minimum of three years for audit purposes. <br /> <br /> Federal La~1 P.L. 98 02 (Single n udit Act), requires that an audit shall be conducted <br /> annual],; unless the County requires less frequent audits. Instructions for audit guidelines <br /> are contained in the Office of Manage,nent and Budget Circular A-138 (Audit of State <br /> and Local (3overnmcnts). <br /> <br /> \ornial procedure for payment is on a reimbursable basis-, whereby, your organization <br /> subm is a request to State Civil Defense for reimbursement with intoices, con'racts, ~~y67 8 7oz~", <br /> payment touchers, etc. If an adtarce is required, please submit a written request tvn^l~ <br /> <br /> appropriate justification. <br /> AUri <br /> ReCeiv <br /> cc' <br /> \C= c: <br /> „c <br />