HomeMy WebLinkAboutCOM 0140.000 2000-2002Harry Kum
Mayor
County of Hawaii
25 Aupum Street, Room 215 a Hilo, Hawau 96720
(808)961-8211 • Fax (808)961.6553
March 1, 2001
The Honorable Chairman James Y. Arakaki
and Members of the County Council
County of Hawaii
Hilo, HI 96720
Dear Chairman Arakaki and Council Members
Dixie Kaetsu
Mm ging Director
Peter T Young
L"ty .Managing Director
Pursuant to Section 10-2(a) of the Hawaii County Charter, the proposed
Operating Budget for the Fiscal Year (FY) 2001-02 is hereby submitted for your
consideration The Operating Budget totals $193,521,811, an increase of
$17,752,319, or 10 1% over the current fiscal year's budget For comparison
purposes, we provide the following table describing the actual expenditures for
FY 1999-00, the budget for FY 2000-01 and the proposed budget for FY 2001-02
for each fund
AMOUNT IN THOUSANDS
FUND FY 99-00 FY 00-01 FY 01-02 INC(DEC) %
General Fund
$138,151
$137,192
$152,007
$14,815
108%
Highway Fund
12,558
13,030
14,074
1,044
80%
Sewer Fund
4,004
5,708
6,221
513
90%
Sewer Loan Fund
0
200
0
(200)
-1000%
Cemetery Fund
0
11
11
0
00%
Bikeway Fund
78
77
13
(64)
-831%
Beautification Fund
68
215
116
(99)
-460%
Vehicle Disposal Fund
710
674
661
(13)
-1 9%
Solid Waste Fund
9,284
8,690
9,918
1,228
141%
Golf Course Fund
872
801
860
59
74%
Geothermal Royalty Fund
9
150
150
0
00%
Housing Fund
8,069
8,971
9,441
470
52%
Geothermal Asset Fund
2
50
50
0
00%
Vill 3s
$173,805 $175,769 $193,522 $17,753 10.1%
Domini. No. / • 0
ne No. Buy
)Ret. Tas FG
IWL Dsw MAR 1 2001
The Honorable Chairman James Y Arakaki
and Members of the County Council
Page 2
March 1, 2001
OPERATING REVENUES
The following table presents a summary of our projected FY 2001-02 revenues
from various sources and the changes from our current budget (amount in
thousands)
Source
Real Property Tax
Public Service Company Tax
Fuel Tax
Public Utilities Franchise Tax
Licenses and Permits
Revenues and Use of Money & Property
Intergovernmental Revenue
Charges for Services
Other Revenues
Fund Balance Carryover
Increase
(Decrease)
From
FY 2000-01
Amount % Amount
$94,355
488%
$9,846
11 7%
4,143
21%
4,143
6,864
35%
968
164%
4,300
22%
100
24%
7,742
40%
746
107%
5,787
30%
0
00%
40,644
210%
4,364
120%
11,915
62%
619
55%
4,590
24%
312
73%
13,182
68%
(3,346)
-202%
$193,522 1000% $17,752 10.1%
Real property tax, the County's primary source of revenues, accounts for 48 8%
of our budget resources It is projected to increase by $9,846,000 This increase
Is due to a projected 7 2% growth in property valuations and the anticipated
settlement of delinquent taxes for the County's largest delinquent account. We
are not proposing any increases in property tax rates
The public service company tax will be collected from public utilities In lieu of real
property tax It is expected to bring in $4,143,000 to the County. This new
revenue source, however, requires legislative approval.
The Increase in intergovernmental revenue Is due to the Increases in police and
public housing grants and Transient Accommodation Tax (TAT) collections The
County's share of the TAT Is estimated at $16,557,000, a $3,284,000 increase
over the current year's budget amount.
The fund balance carryover, which measures our anticipated amount of carryover
savings, is projected to decrease as we expenence a penod of expending more
than we collect Unexpected expenditures, such as for flood cleanup and
repairs, have contributed to the Increase In spending.
The Honorable Chairman James Y Arakaki
and Members of the County Council
Page 3
March 1. 2001
OPERATING EXPENDITURES
The following is a summary of expenditures and changes from our current budget
(amounts in thousands)
Expenditures
General Government
Public Safety
Highways & Streets
Health, Education, & Welfare
Culture and Recreation
Sanitation & Waste Removal
Debt Service
Pension & Retirement
Health Fund
Miscellaneous
Increase
(Decrease)
From
FY 2000-01
Amount % Amount %
$23,992
124%
$91
04%
63,200
327%
3,317
55%
7,965
41%
(329)
-40%
14,698
76%
554
39%
13,093
68%
616
49%
14,995
77%
1,788
135%
21,161
109%
1,595
82%
11,504
59%
7,255
1707%
12,123
63%
1,279
118%
10,791
56%
1,586
172%
$193,522 100.0% $17,752 10.1%
As described above, our expenditure plan for FY 2001-02 totals $193,521,811,
an increase of 10.1% over the current fiscal years budget. Upon review, you will
find that the majority of the cost increases are due to expenditures beyond the
County's control. These include the negotiated and arbitrated wage increases,
the $7.3 million increase in our employees retirement system contribution, the
$1 3 million increase in health fund costs, and spiraling fuel and electricity costs
POSITION CHANGES
This budget proposes to delete one position and add eight new positions, of
which one will be funded with liquor fees The following is a breakdown:
Police. The Police Department is proposing to add five police officers for the
Kona district to address the personnel shortage in patrolling this growing
community. The department is also requesting a departmental personnel clerk to
assist in the management of personnel and record-keeping duties that have
become more complex over the years
Liquor Control. The Department of Liquor Control is requesting an administrative
officer position to assist the director with the increased involvement in community
projects. This position will be funded through liquor license fees. The
department is also proposing to delete its supervising investigator position
The Honorable Chairman James Y Arakaki
and Members of the County Council
Page 4
March 1, 2001
Solid Waste. A recycling coordinator position is being proposed for the Solid
Waste Division to plan and oversee the County's recycling program.
CONCLUSION
The cost to provide county services will certainly increase in FY 2001-02 and our
proposed budget reflects these Increases I believe that we present a
responsible budget It focuses on maintaining services in all districts of the Big
Island, and addresses some Important health and safety concerns of our
residents.
My staff and I look forward to working with you as you review the details of this
budget. Please do not hesitate to call on us at any time should further
information be needed Thank you very much.
Aloha,
Harry Kim
Mayor
Attachments
R;
COUNTY OF HAWAII
PART I
VOLUME II
The Operating Budget Proposal
2001 -02
TABLE OF CONTENTS
Aging
Civil Defense Agency
Civil Service
Corporation Counsel
County Council/Clerk
County Physicians .
Data Systems
Elderly Activities
Environmental Management
Finance
Fire
Liquor Control
Management
Mass Transit Agency
Miscellaneous Accounts
Parks & Recreation
Planning
Police
Prncorufinn Attnrnov
Public Works
Research and Development
Highway Fund
Sewer Fund
Cemetery Fund .
Bikeway Fund ..
Beautification Fund
Vehicle Disposal Fund .
Solid Waste Fund
Golf Course Fund
Geothermal Relocation Revolving Fund
Housing Fund
Geothermal Asset Fund
Page
1
8
18
25
35
37
43
56
59
74
87
92
105
108
113
151
...... 159
185
.... 193
... 211
228
238
245
246
248
250
253
258
262
264
.... 277
F, MIA I i' rV
AGING
DEPARTMENT SUMMARY
Mission Statement
The mission of the Hawaii County Office of Aging is to establish a system of services in
Hawaii County which will enable older persons to reach and maintain the highest level
of dignity, independence, and personal well-being
Department Goals
1 To improve the accessibility ofserveces to older individuals who are in greatest social
and/or economic need, or who are severely disabled
2 To enable older persons to live at home for as long as possible by developing and
maintaining an effective network of community-based support services
3. To improve the quality of services to older persons by developing training and
assistance programs for caregivers.
4 To develop and maintain services aimed at protecting the rights of older persons,
particularly the socially and economically disadvantaged.
5 To improve the capacity of the Office of Aging to serve as an effective Area Agency
on Aging
6 To serve as a leader and advocate on behalf of older persons in Hawaii County,
especially in the areas of planning, long-term care, and resource development
Funding Source and Position Count
General Find
S
329,699
General Fund
7
Grant Revenue
$
1,005,000
Grant Revenue
2
Total Budget:
$
1,334,699 1
Total Number of Positions
9
AGING
AGING
Program Description
The Hawaii County Office of Aging was authorized in 1966 and is an Area Agency on
Aging (AAA). As an AAA, the Office of Aging is required to prepare and submit for
funding an Area Plan on Aging The Area Plan describes the manner in which this office
develops its service delivery system for older persons on the Big Island. Through an
approved Area Plan, the Office of Aging obtains federal and state funds through the State
Executive Office on Aging.
Funds obtained for services are contracted to various providers in the community that
have shown the ability and willingness to deliver quality programs. AARs are not
permitted to provide services directly. Most of the funding for the Office of Aging's
administrative expenses are provided by the County of Hawaii
The Office of Aging has a total of nine an Executive on Aging, four Program Specialists,
an Accountant, a Senior Clerk -Stenographer, a Departmental Data Processing
Coordinator, and a Clerk.
A Committee on Aging, appointed by the Mayor, advises the Office of Aging in its
planning responsibilities. The majority of its members is over the age of 60 and
represents every major district of Hawaii County.
Specific functions of the Office of Aging include
1 To continuously assess the needs of older persons in Hawaii County and developing
programs aimed at meeting these needs;
2. To monitor, evaluate, and comment on policies, programs, hearings, and community
actions which affect older persons,
3 To represent the interests of older persons to public officials and public and private
agencies;
4. To develop and maintain a public awareness program for older persons;
5 To maintain data on the profile and needs of older persons in Hawai `i County and
have this information available for other organizations and the general public;
6 To coordinate planning with other agencies and organizations to promote new or
expanded benefits and opportunities for older persons,
7 To develop and administer an Area Plan on Aging for a comprehensive and
coordinated service delivery system in Hawaii County,
8. To enter into subgrants or contracts for the provision of services outlined in the Area
Plan on Aging, and
9 To provide technical assistance, monitor, and periodically evaluate the performance
of all service providers under the Area Plan on Aging
K
AGING
AGING
Program Objectives
For FY 2001-02, the Office of Aging will meet the objectives below
Non -Contracted Services
1 Caregiver Support.
a To enable 200 caregivers of older persons to provide quality care by providing
them with 300 hours of information and assistance, training, and other means of
support.
b To enable 30 frail/vulnerable older persons to remain safely within their homes by
providing them with 30 units of home modifications to improve accessibility,
safety, and sanitation.
2 Community -Based Planning. To empower 100 senior citizens in nine major
communities on the Big Island with the organization and leadership skills to perform
community-based planning through Community Voices Councils
3 Database Development and Maintenance. To continuously update the needs of
75% of all persons 60 years of age and older in Hawaii County and keep track of
services being provided to 5,500 individuals annually.
4 Education/Training To enable older persons to receive the highest quality of care
by providing 350 caregivers and service providers with opportunities to attend 10
training workshops
5. Partners in Eldercare To improve the communication and efficiency of 600
individuals (Partners in Eldercare) serving older persons by providing in-service
training, network news and facilitating point program planning and interagency
coordination.
Services Contracted to Private/State Agencies
I Case Management. To assist 680 frail/vulnerable older persons to live safely within
their communities by providing them with 10,986 hours of assessment, counseling,
diagnosis, service coordination, and follow-up
2. Kupuna Care. To enable 1,075 older persons to have access to programs and
services that are needed to live independent and dignified lives by providing them
with 50,270 units of adult day care, case management, personal care, home -delivered
meals, attendant care, chore, homemakerlhousekeeper, and assisted transportation
services Seventy-five percent of persons receiving services through the Kupuna Care
program will show an improved ability to remain in their own homes (SFS)
3 Public Information. To increase the older person's knowledge of and access to
community resources by providing 4,000 persons with 36,000 units of information
At least 23% who receive information will be positively linked to services
AGING
AGING
Program Objectives (continued)
4 Legal Services. To enable 350 senior citizens to obtain and receive benefits to which
they are entitled by providing them with 1,787 hours of information on entitlement
programs, the legal process, and individual rights. (LASH)
5. Transportation. To enable 250 older persons to attend a congregate meal site three
to five days per week, and shop for food and personal necessities at least once a week
by providing 55,000 units of transportation. (HCEOC)
Contracts to the Elderly Activities Division, Department of Parks & Recreation.
(Note Funds provided to the Elderly Activities Division are deposited directly to its
respective accounts and the figures below are estimates of what they will provide)
1 Chore. To enable 75 frail/vulnerable older persons to live safely within their homes
by providing them with 4,066 hours of chore services
2. Congregate Meals. To maintain or improve the nutritional status, social well being,
and general health of 1,000 older persons by providing them with 92,444 meals in a
congregate setting over a 12 -month period Seventy percent of congregate meal
participants will maintain or improve their nutritional risk assessment scores.
3. Employment. To improve the financial well being of 42 older individuals by
providing them with part-time employment opportunities, and placing at least 6
enrollees in unsubsidized works.
4. Home -Delivered Meals. To assist 275 homebound elderly to remain at home by
providing them with 44,026 meals which meet 1/3 the daily recommended dietary
allowances. Seventy percent of home -delivered meal participants will maintain or
improve their nutritional risk assessment scores
5 Information and Assistance. To increase the older person's knowledge of and
access to community resources by providing 3,500 persons with 10,000 units of
information At least 12% who receive information will be positively linked to
services
6 Nutrition Education. To improve or maintain the health and nutrition of 1,200 older
persons by providing them with 300 units of nutrition education services.
7 Outreach. To assess the needs of 1,050 older individuals who do not currently
receive services At least 10% of those assessed will be positively linked to services.
At least 30% of senors assessed will use the discount listing that is handed out as part
of the outreach service.
4
AGING
AGING
Program Objectives (continued)
Transportation. To enable 1,150 older persons to attend a congregate meal site three
to five days per week, and shop for food and personal necessities at least once a week
by providing 17,000 units of transportation To enable 1,000 older persons to have
access to medical, health, and other community resources by providing 33,000 units
of transportation services.
Volunteer Services. To enhance the mental and physical health of 994 persons 55
years of age and older by providing them with meaningful volunteer opportunities
Ninety percent of volunteers responding to an annual RSVP evaluation will indicate
that they enjoy their volunteer work, feel that they are being productive, and/or are
appreciated Volunteers will provide 130,000 hours of volunteer service to the
commumty
Program Highlights
The Hawaii County Office of Aging is committed to developing a system of quality
home and community-based care to meet the needs of a diverse elder population.
Major services funded will be: Personal Care, Homemaker, Chore, Home -Delivered
Meals, Adult Day Care, Case Management, Congregate Meals, Assisted Transportation,
Transportation, Legal Services, Nutrition Education, Information and Assistance,
Outreach, Residential Renovation, Education and Training, Caregiver Support,
Employment, and Volunteer.
For the period October 1, 2001 — September 30, 2003, the Office of Aging will place
emphasis in areas of Community -Based Planning, Training and Education, Kupuna Care
Development and Caregiver Resource Center Expansion
AGING
AGING
Program Measures (Output)
•Kupuna Cam services include personal care chore day care homemaker h d meals and assisted transportation
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Eadmate
Grants Received millions
S1 9 million
Sl 9 million
SI 9 million
Contracts Administered
19
24
19
Est No People Reached du
6,481
13,000
13 000
Personal Care IHCJSFS
148 ind /5,442 hours
95 and /3,000 hours
Part of Kupuna Care
Homemaker SFS
83 and /2,417 hours
25 and /1,225 hours
Part of Kupuna Care
Meals Home Del Alu Like
20 and /2,200 meals
20 md./2 00 hours
Adult Day Care/Health
31 and /2 346 hours
22 mid./3,870 hours
35 and /5,060 hours
Case Manaltement H/SFS
812 and /11,316 hours
665 and /10,986 hours
680 and /10,986 hours
Transportation, Assisted SFS
13 and /241 trips
10 and /300 to s
Part of Kupuna Care
Transportation on-EAD
294 ind /57,197 trips
1,350 ind 150,000 trips
250 ind 155,000 trips
Info & Assistance on-EAD
4,050 ind /36,000 contacts
4,000 ind /36,000 contacts
4,000 and /36,000 contacts
Residential Renovation HCOA
63 ind /161 modifications
30 and /30 modifications
30 ind /30 modifications
Education/IYamin
385 ind /10 sessions
350 ind /10 sessions
350 ind /10 sessions
Caregiver Support
644 ind / 1644 hours
250 ind /600 hours
200 and /300 hours
Partners in Eldercare
600 roviders/ 55 a encies
600 providersn5 agencies
600providers/75 agencies
Community -Based Platin
100 ind /9 communities
450 ind /9 communities
100 ind /9 communities
Database Dev & Maint
20,000 ind 15,500 rec
20,000 ind /5 500 rec
20,000 ind /5,500 rec
•Kupuna Cam services include personal care chore day care homemaker h d meals and assisted transportation
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
9
9
9
Salaries and Wages
368,0411
352 640
359 972
orations
919 988
944 585
972 327
Equipment
19 214
1 380
2 400
Program Total
1 307 243
1 298 605
1 334 699
AGING
AGING
Personnel Position Summary
Position Tide
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
County Executive on Agmg
1
1
1
Accountant 11
1
1
1
Clerk III
1
1
1
Departmental Data Proccssing Coordmator II
1
1
l
Program Specialist(Elderly)
4
4
4
Semor Clerk -Steno her
1
1
1
Total
9
9
9
CIVIL ]DEFENSE AGENCY
CIVIL DEFENSE AGENCY
DEPARTMENT SUMMARY
Mission Statement
To achieve effective governmental and private -sector preparedness for prompt, fully
coordinated, flexible response and assistance when natural, human -caused disaster or acts
of war threaten or occur anywhere in the County of Hawaii.
Department Goals
1. To formulate and update comprehensive emergency and disaster plans and procedures
for the County of Hawaii; provide basic and coordinated guidance to other public
and private agencies in the formulation and maintenance of their organization's
emergency operations plan
2. To develop and organize the public and private resources needed to execute the
County's emergency and disaster plans.
3 To coordinate the implementation of the County's emergency and disaster plans
under designated emergency or disaster situations
4 To coordinate the County's post -disaster recovery and restoration operations which
reqwred State and/or Federal disaster assistance
5 To coordinate the countywide outdoor warning siren system replacement/upgrade
project with the State Civil Defense Agency
Program Description
The Hawaii County Civil Defense Agency has the responsibility of administering and
operating the various local, state, and federal civil defense programs for the County. This
includes planning, preparing, and coordinating civil defense operations in meeting
disaster situations and coordinating post -disaster recovery operations including state
and/or federal assistance.
Funding Source and Position Count
General Fund
S
376,138
General Fund 6
Grant Revenue
$
114,000
Grant Revenue -
Total Budget:
$
490,138
Total Number of Positions 6
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Objectives
1 Continue the development of a supply and storage system at the civil defense
warehouse for all emergency equipment and supplies
2. Continue to review and update tsunami evacuation maps.
3. Continue the priority of working with all segments of the community in developing
emergency -response plans.
a Continue to coordinate and participate in emergency preparedness exercises
Hospital Exercises 2
School Tsunami Evacuation Exercise 3
Airport Exercises 2
Hurricane Exercises 1
and others as required.
b Continue to coordinate and participate in training for emergency response for the
following: Orchidland Community Association, Forest Solutions, Waikoloa
Community Association, care homes and others as required.
4. Review and expand shelter programs for Hawaii County Finalize plans for three (3)
schools, Kea'au Elementary, Kea'au High, and Kealakehe High, once construction is
completed.
5 Continue to administer Office of Justice Program (OJP) Grants for Weapons of Mass
Destruction (WMD) Program.
6. Continue the development of an emergency response plan with the Department of
Water Supply to insure water availability should there be a portion or islandwide
power disruption over an extended period
7. Complete the County of Hawaii Terrorism Plan (will be an annex to the County
Emergency Operations Plan [EOP]) by June 30, 2002
8 Complete the County of Hawaii Hazardous Materials Plan (will be an annex to the
County EOP) by June 30, 2002
9 Coordinate the replacement and upgrading of the Kawaihae #1 outdoor warning siren,
and the addition of an outdoor warning siren for the Kehena area Plans will be
completed by June 30, 2002
Program Highlights
Completed printing of 10,000 Hurricane Preparedness Guides for Hawai'i County The
State Civil Defense allocated State CEP funds to upgrade eleven (11) outdoor warning
sirens through the County of Hawai'i for fiscal year ending June 30, 2000.
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Estimate
Brushfire
19
7
7
Earthquake
7
5
5
Floochng
8
21
21
Hazardous Matenal
7
5
5
High Surf
34
33
33
High Wmd
1 12
1 6
6
T ical C clones
1
4
5
Drou t Declaration
On om
On om
om
Volcamc Eruption
OngoLng
On om
O om
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Personnel
6
6
6
Salanes and Wages
327,327
316,76i
309,024
Operations
133 579
112,240
179,664
Equipment
7 545
-
1,450
Program Total
46-8-145-1
429,002
490 138
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Civil Defense Administrator
1
1
1
Assistant Civil Defense Administrator
1
I
l
Account Clerk
1
1
1
CD Plans & Operanons Officer
1
1
1
CD Staff Specialist
-
1
CD Lo istics & Supply Officer
11
Secre
1
1
1
Total
6
6 1
6
10
CIVIL SERVICE
CIVIL SERVICE
DEPARTMENT SUMMARY
Mission Statement
The Department of Civil Service supports the goals and challenges of our County
Government by seeking and providing solutions to workplace issues.
In doing so, we promote a quality work environment that is characterized by fair
treatment of individuals, open communications, personal accountability, trust, and mutual
respect among County officers, employees, and the public
Department Goals
1. To provide, in accordance with law, names of qualified individuals to government
agencies on a timely basis
2 To provide a classification and pay system that ensures an equitable compensation
system
3 To provide timely advice and assistance to all County agencies consistent with
applicable laws affecting human resource management.
4 To identify County training needs and provide training and personnel development
programs that will enhance the skills of County employees, provide a safe working
environment, and, ensure compliance with applicable laws affecting human resource
management.
5 To recognize County employees for their accomplishments
6. To support the Civil Service Commission and the Salary Commission with their
duties and functions
7 To develop, implement, and maintain appropriate policies/procedures required by law
or by operational needs
8 To negotiate and provide adjustments in wages, hours, and terms and conditions of
employment for County employees.
9. To identify and pursue appropriate changes in law, rules, contracts, policies and
procedures affecting human resource management
10. To identify and reduce/eliminate unsafe and hazardous working conditions and
thereby reduce the number of work place injuries and illnesses.
11
CIVIL SERVICE
CIVIL SERVICE
Program Description
The Department of Civil Service administers the personnel management program with
emphasis in equal employment opportunity, personnel development, personnel
deployment, personnel relations, safety, and personnel welfare. The personnel
management program is administered in congruence with the civil service system
prescribed by statute
Program Objectives
1. Review and process positron redescription reviews within five workdays of receipt
2. Review and process reallocations for recruitment within 30 workdays of receipt.
3. Represent the Mayor in collective bargaining as required within time limits
prescribed by law.
4. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step
3 appeal.
5 Develop and deliver contract interpretations, advisories, and procedures on a
quarterly basis.
6 Conduct monthly training on appropriate subjects
7 Answer all departmental inquiries relating to the administration and interpretation of
all collective bargaining agreements and executive orders within 14 days from date of
request if it does not require inter-junsdictional action, 30 days if it does.
8 Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of
request
9 Arrange for six courses from outside resources in areas of supervisory development,
skill development, and awareness training
10 Develop and sponsor an annual pre -retirement workshop for County and State
employees
11 Develop and sponsor an annual clerical seminar for County employees.
12 Facilitate an annual employee awards program
13 Publish monthly County newsletter.
14. Coordinate the placement of 15 CVE students withm the County.
15. Conduct agency audits on personnel files, temporary assignment records, etc —one
audit within each 45 -day period
16 Review and audit properly completed and submitted payroll certification forms within
5 workdays of receipt.
17 Review and act upon properly completed and submitted Flexible Spending Plan
change in status forts within two workdays of receipt.
13
CIVIL SERVICE
CIVIL SERVICE
Program Objectives (continued)
18 Establish eligible lists as follows
• Within 3-1/4 months for those recrwtments requiring only a written examination
2r a training and experience evaluation (T&E).
• Within 4 months for those recruitments requiring a written examination and a
trauung and experience evaluation (T&E).
• Within 4-1/2 months for those recruitments requiring a written examination or a
training and experience evaluation (T&E) ArAd a performance test.
19. Certify (refer) names from available eligible lists to employing department within 5
workdays from receipt of the request for the list
20. Drug test a minimum of 50% of all fire fighting personnel, 50% of employees with
CDL covered under Federal DOT rules
21. Alcohol test a mimmum of 10% of all fire fighting personnel, 10% of employees with
CDL covered under Federal DOT rules
22 By June 30, 2002, promulgate and implement new rules to replace civil service rules
and statutes designated to be repealed on 7/1/2002.
23. By June 30, 2002, promulgate executive orders to provide for wages, hours, and other
terms and conditions of employment for employees excluded from collective
bargaining, which provisions were heretofore contained in rules or statutes.
24. Conduct a comprehensive review of departments and agencies to evaluate their
internal safety programs and levels of comrrutment to workplace safety by September
2001.
25. Assist departments and agencies with corrective action by the end of FY 2002, of any
deficiencies identified in the comprehensive review
26. By January 2002, reestablish a reporting and record keeping system of occupational
injuries and property damage for purposes of identif}nng and targeting safety
deficiencies in need of corrective measures by January 2002.
14
CIVIL SERVICE
CIVIL SERVICE
Program Highlights
Continue to provide violence in the workplace training.
Continue on-going tranung in personnel matters for County employees.
Continue implementing public employment reform by
implementing new rules, policies, and procedures to replace existing civil
service statutes and rules which will cease to exist on July 1, 2002, and to
implement new practices and procedures;
• negotiating with unions to provide for wages, hours, and other terms and
conditions of employment which may have been previously found in rules and
statutes designated to be repealed on July 1, 2002; and,
• providing for adjustments on wages, hours, and other terms and conditions of
employment for employees excluded from collective bargaining
15
CIVIL SERVICE
CIVIL SERVICE
Program Measures
16
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
No of Positions
Permanent Full -Tune
2,171
2,166
2,194
Pemment Part -Time
233
244
240
Temporary Full -Time
206
213
215
Temporary Part -Time
166
173
172
Total No of Positions
2.776
2,796
2.821
Avvhcations Reviewed
8 049
7,200
8,000
Recmimmits Conducted
105
70
100
Examinations Admnustered
64
35
60
Cernfrcations Completed
280
300
300
Personnel Tmosactions Processed
3865
3,500
5,000
FSP Change Forms Reviewed/Processed
207
193
210
Tmoung Courses Offered
22
23
23
No of Employees Trained
985
1.100
1,100
CVE Students Placed
15
15
15
Initial Allocations
24
20
20
Reallocations
288
175
175
New Classes
9
10
10
Position Redescnption Reviews
116
100
100
Class Specification Amendments
53
50
40
Drug Testin — Fue
217
140
140
Alcohol Tests — Fire
103
28
28
Drug Testin — CDL
83
65
65
Alcohol Testing — CDL
23
13
13
Step 3 Gnevances Heard
32
30
30
No of Cases Arbitrated
2
5
5
No of Tratnina Sessions Conducted — LR
12
12
12
No of In etations Advisories Proced Issued
6
8
8
Civil Semce Coinnussion Matins
10
12
12
Civil Service Commmssion Heann s
99
9
Sal Commission Meetings
2
8
8
Health & Safety
Division
Tool Tesung
2
2
2
Monthly Reports -Accidents
12
12
12
Safety In tions
125
130
135
Approval of Personal Protective Equipment Requisition
50
300
50
Medical Bills Processed
3 700
7,000
5 000
VDT Eye Examinations
125
250
250
First Aid Classes — Trained Employees
15
200
15
Dnver Training & Equipment o of Employees)
100
375
135
16
CIVIL SERVICE
CIVIL SERVICE
Program Expenditures
' - FY 1999 - 2000 (Actual) and FY 2001-02 (Budget) includes the Safety Department.
Personnel Position Summary
Position Title
FY 1999-00
Actual'
FY 2000-01
Bud et'
FY 2001-02
Request
Number of Positions
42
42
44
Salaries and Wages
808,986
806,709
923,877
Operations
146,279
193,936
197,194
Equipment
51 957
4,330
3,213
Program Total
110-0-712-2-2-
1 004975
1112-412-8-4
' - FY 1999 - 2000 (Actual) and FY 2001-02 (Budget) includes the Safety Department.
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Director of Personnel
1
I
I
Deputy Director of Personnel
1
I
I
Clerk II
1
I
1
Clerk III
1
I
I
Personnel Assistant Il
2
2
2
Personnel Clerk I
I
I
I
Personnel Management Spectahst I
I
I
1
Personnel Program Specialist
4
4
4
Secretary -Reporter
I
I
I
Trammg Specudist
I
1
I
Safety Coordinator
I
I
Clerk DI
2
2
2
Equipment rations Instructor (Temporary)
2
2
2
Personnel Clerk II
1
Safety & Diver Improvement Coordinator
I
I
I
Workers' Compensation Claims Clerk
I
I
I
Workers' Compensation Claims S ecnahst III
1
I
2
Workers' Co nation Position
20
20
20
Personnel Prowam Specialist
-
-
I
Total
42
42
44
17
i (i
CORPORATION COUNSEL
DEPARTMENT SUMMARY
Mission Statement
To provide quality legal services and representation in a prompt, efficient and ethical
manner, to all County of Hawaii departments, agencies, boards, commissions, the
Hawaii County Council, and all officers, agents, representatives and employees of the
County of Hawaii.
Department Goals
1. To provide legal services and representation to the County's clients in a manner that
establishes and cultivates trust, to enable each department and agency to accomplish
their mission and goals
2 To establish an inter -departmental network of communication, which would improve
the efficiency of County operations in relation to Federal, State and County laws,
statutes, rules and regulations
3 To implement a computerized network system in the office for the purpose of case
tracking, and to improve staff communication
4. To improve and increase the overall efficiency of the legal staff, with a goal of
"vertical representation" of clients to assure continuity.
5 To increase public confidence in government by encouraging, to the extent legally
and ethically permissible, an "openness" in government operations, by developing
and recommending policies that provide education for the public and promote open
disclosure of information
6. Increase and maximize collections.
7. Evaluate and streamline administrative rules and regulations.
Funding Source and Position Count
General Fund
S
1,908,109
General Fund
22
Grant Revenue
S
I
951,641
Grant Revenue
20
Total Budget:
S
2,859,750
Total Number of Positions
42
18
CORPORATION COUNSEL
LITIGATION PROGRAM
Program Description
The Office of the Corporation Counsel provides legal representation on behalf of the
County of Hawaii, its officers, representatives and employees in resolving disputes such
as, lawsuits, arbitration, mediation and claims, filed against the County of Hawai'i and its
officers, representatives and employees.
Program Objectives
1 Develop a litigation team committed to the aggressive representation of the County
This team will be respected by members of the bar, and be regarded as polished and
effective litigators willing to take cases to trial.
2 Reduce the response time for claims filed against the County of Hawai'i under the
Hawai'i County Charter (1991) In the coming Fiscal Year, 25% of all claims filed
against the County of Hawat'i will receive a decision on whether to accept or deny a
claim within fourteen (14) business days of the filing date.
3 Improve pre-tnal motions practice. In all non-complex cases, the Litigation Division
will file disposition pre-tnal motions in 25% of all new cases
4 Improve inter -departmental communication. The Litigation Division will contact all
major County departments to schedule a meeting to discuss ongoing cases, the scope
of liability and methods to reduce the department's exposure to unnecessary risks.
5. Control the settlement of pending lawsuits by only recommending settlement when
quantifiable and articulable justification exists.
Program Highlights
1 Screen cases to identify and prioritize cases according to potential exposure, complex
issues and impact on the County of Hawaii Those cases identified a "high priority"
will be assigned greater resources and attention. Those cases, which can and should
be settled early, should be moved to a settlement/negotiation mode in order to reduce
litigation costs
2 Advocacy traming, including fury selection, motions practice, "storytelling," dealing
with expert witnesses, and theme building.
19
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
Program Description
The Counseling and Drafting Division of the Office of the Corporation Counsel advises
all departments, boards, agencies, commissions on legal matters, which impact that
particular County entity. Drafts appropriate legislation for consideration by the County
Council or the State Legislature This Division also provides legal representation on
behalf of the County of Hawaii in administrative proceedings, including contested case
hearings and agency appeals.
Program Objectives
1. Review of documents. The Division will review and approve 75% of legal
documents submitted by the various County departments and agencies within seven
(7) business days or less. Such approval will include a thorough analysis of potential
legal exposure and liabilities
2 Drafting documents and legislation. Seventy-five percent (75%) of all departmental
and agency requests for drafting of legal documents and legislation will be submitted
to the requesting department or agency within fourteen (14) business days or less
3 Written Request for a Legal Opinion. Seventy-five percent (75%) of all
departmental and agency requests for a formal legal opinion will be submitted to the
requesting department or agency within fifteen (15) business days or less
4. Other Requests for Legal Service. Fifty percent (50%) of all departmental and
agency requests for legal services that does not involve any formal written response
or extensive legal research will be completed within seven (7) business days or less.
5 Training for Board and Commission Members. The Division will conduct a yearly
training session for all substantive Boards and Commissions to prevent procedural
and substantive errors, including recall training as requested by the Boards and
Commissions
Program Highlights
1. Review and draft legal documents in greater detail, with an eye for the possibility of
future failure and resulting remedies.
2 Begin comprehensive review of administrative rules and regulations, and the
procedural rules of County boards, agencies and commission
FR
CORPORATION COUNSEL
LITIGATION/COUNSELING & DRAFTING
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Requests for Legal Representation (Includes litigation,
376
290
329
administration hearings, arbitration and clam in which
98-0,72-5
110-411-5 8-0-
1106 -712 -0 -6 -
067206orations
the County is named as a
1 884753
1 144 130
1,013,055
Requests for Legal Services (Includes all administrative
1,483
2,300
1,800
requests such as approval of documents, drafting
2 874,033
2 195 310
2,085 062
legislation, opinions, collections etc
1
1
1
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
22
22
22
Salaries and Wages
98-0,72-5
110-411-5 8-0-
1106 -712 -0 -6 -
067206orations
Operations
1 884753
1 144 130
1,013,055
Equipment
8 555
9,600
4,801
Program Total
2 874,033
2 195 310
2,085 062
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Corporation Counsel
1
1
1
Assistant Corporation Counsel
1
1
1
Deputy Corporation Counsel
9
9
9
Accountant
1
1
1
Claims Investi ator-Ad ustor
1
1
1
Legal Assistant 11
1
1
1
Legal Clerk III
5
5
5
Private Secretary
1
I
1
Senior Clerk -Stenographer
1
1
1
Supervising Legal Clerk I
1
l
1
Total
22
22
22
21
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HILO & KONA OFFICES)
Program Description
The Family Support Division provides legal representation for the Child Enforcement
Agency of the State of Hawaii, in several types of Family Court proceedings in the
County of Hawaii The Division establishes paternity, secures child support, medical
support and provides enforcement in complex Family Court cases. The Division also
handles intra -county and interstate paternity and support actions. The Division provides
these services pursuant to a cooperative agreement between the Corporation Counsel,
County of Hawaii, and the Child Support Enforcement Agency, State of Hawaii, and in
compliance with Title N -D of the Social Security Act. The Division drafts and lobbies
for appropriate legislative remedies and procedures concerning child support as well as
educates the public and affected public and private sector entities about new legal
requirements and responsibilities concerning child support payments.
Program Objectives
1. Collect a minimum of $400,000 in delinquent child support payments.
2 Continue to improve staff productivity on the KEHU automated system.
3. Provide twice yearly, updates and training to staff members on changes in federal
requirements, paternity establishment, child support establishment, enforcement,
distribution and interstate case processing.
Program Highlights
1. Improve working relationship with judiciary.
2. Improve State Legislation in paternity, child support and support enforcement.
3. Educate public and private sector agencies/persons in the expedited paternity
establishment program and changes to the paternity and child support laws.
Program Measures
Note i1RES/UIFS = Uniform Reciprocity Enforcement Support Act/Uniform Interstate Foreign Support Act
22
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Total Casa Opened
695
921
562
Family Court — Paternity
435
500
400
Family Court — Miscellaneous
000
200
20
Family Court — Divorce
45
87
3
URES/UIFS• - Initiating
93
72
72
URES=st* - Re ndm
56
62
62
Enforcement
66
2
5
Note i1RES/UIFS = Uniform Reciprocity Enforcement Support Act/Uniform Interstate Foreign Support Act
22
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HILO & KONA OFFICES)
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
20
20
20
Salaries and Wages
562,905
605,952
596,806
Operations
159,362
187,722
175,282
Equipment
997
2,600
2,600
Program Total
723,264
796,274
774,688
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Deputy Corporation Counsel
4
4
4
Account Clerk
1
1
1
Invesultator III
1
1
1
Legal Assistant II
4
4
4
Legal Clerk I
5
5
5
Legal Clerk III
4
4
4
Su rvism Legal Clerk I
1
1
1
Total
20 1
20
1 20
23
CORPORATION COUNSEL
BOARD OF ETHICS
Program Description
The Board of Ethics administers and enforces the County Code of Ethics. It gets
administrative support from the Office of the Corporation Counsel
Program Objectives
1 Revise procedural rules to require a minimal filing and processing fee for complaints
for an informal, investigatory or formal advisory opinion.
2. Review and revise the procedural rules.
3. Review and revise the Financial Disclosure Form and reduce the time and paperwork
associated with the filing of that document
Program Highlights
Improve awareness of Code of Ethics in County's Revised Ordinances and Charter.
Program Measures
Program Expenditures
FY 1999-00 FY 2000-01 FY 2001-02
Actual Bud et —Request
Operations 2,297 5,200 4,800
Proum Total 2,297 5,200 4,800
24
FY 1999-00 FY 2000-01
Actual Budget
FY 2001-02
Estimate
Informal Advisory inions
6 20
25
Investigations and Investigative Hearings
2
4
Formal Opinions and Heannics
3
5
Program Expenditures
FY 1999-00 FY 2000-01 FY 2001-02
Actual Bud et —Request
Operations 2,297 5,200 4,800
Proum Total 2,297 5,200 4,800
24
COUNTY COUN
DEPARTMENT SUMMARY
Mission Statement
It is our mission to serve the public by furnishing and interpreting information in a
responsive manner and to carry out voter registration and election -related responsibilities,
and to assist the County Council with the policy-making process of legislation.
Department Goals
Clerk's Office -Council and Committee Services Sections
1 To prepare and publish agenda summaries, notices of public hearings and special
meetings in accordance with law
2 To prepare and provide minutes of all council and committee meetings in accordance
with the law
3 To assist the public in obtaining copies of public documents, filing claims and
registering as a lobbyist
4. To explore avenues of providing council information on the Internet.
5 To display a helpful, professional and friendly attitude to the public.
RRe rograRbics Division
To provide prompt and efficient reprographic and marling service to all County
Departments.
Legislative Auditor's Office
1. To contribute to the quality of discussion in Council and Committee deliberations.
2. To assist the Council in its lobbying efforts before the state legislature
3 To assist the Council in its representation on the Hawaii State Association of
Counties Executive Board and participation in the National Association of Counties
and the Western Interstate Region
4 To assist the Council in complying with the post -audit requirement of the Charter.
5 To assist the Council in complying with the budget and program review requirements
of the Charter.
25
COUNTY COUN
DEPARTMENT SUMMARY
Department Goals (continued)
Election Division
To conduct and administer all County elections in compliance with state statutes, to
maximize voter registration and turnout; to provide voters with convement access to
registration stations and polling places
Funding Source and Position Count
General Fund S 3,006,485 General Fund 66
Grant Revenue $ - Grant Revenue
Total Budget: 1 S 3,006,485 1 Total Number of Positions 66
26
COUNTY COUN
COUNCIL/CLERK
Program Description
The Hawai'i County Charter vests the legislative powers of the County with the County
Council The Council's primary functions are legislative and public policy formulation.
Clerk's Office -Council Services, Committee Services and Council Aides Sections
These sections perform three basic functions imposed by the Hawal'i State Constitution,
Hawaii Revised Statutes, County Charter and the County Code (1) providing
administrative and logistical support to the County Council which process hundreds of
bills, resolutions, appointments, communications and constituent matters each year;
(2) providing the public with fair and adequate notice of pending actions, and
(3) archiving and providing access to over 100 years of important County records and
documents. The range of specific duties is extremely diverse and includes compliance
with highly techmcal legal requirements (e g passage of legislation, fair information
practices, "sunshine" law, ADA, financial disclosure) and "customer" service for
agencies and citizens (e g. research, retrieval and acceptance of documents)
Reprographics Division
The Reprographics Division is responsible for reproducing, binding and mailing
documents from all county departments and agencies.
Legislative Auditor's Office
The Legislative Auditor's Office provides comprehensive research, drafts legislation as
requested, supports council committees by conducting research and writing committee
reports, assists in the oversight of the independent audit, prepares special studies and
limited scope performance reviews, and serves as a legislative reference for state
legislation Personnel and accounting functions are performed out of this office.
27
COUNTY COUN
COUNCIL/CLERK
Program Objectives
Clerk's Office -Council and Committee Services Sections
Provide copies of ordinances within 30 days after final reading of all bills
Complete minutes of council and committee meetings within 30 days
Provide copies of official Council/County of Hawai'i records to facilitate understanding
of County laws and documentation
Complete development of the Clerk's Office Records System, a computerized legislative
history data base system of archiving and retrieving records of the Clerk and the Council.
Reprographics Division
Move up all necessary equipment from the Hilo Armory to a larger office area within the
County Building
L cgislative Auditor's Office
Draft reports for Committee items necessitating action by the Council describing
Committee discussion and recommended Council action.
Prepare reports to the Council for the County's representative regarding the Hawaii State
Association of Counties' executive committee meetings.
Screen state legislative bills having potential county impact of interest to the County
Council and prepare a list for the council members on a timely basis.
Prepare legislative testimony on measures at the request of council members for submittal
to the state legislature.
Facilitate the conduct of the county's annual independent audit report as required by the
Hawaii County Charter.
Attend Council's budget and program review sessions conducted by the Committee on
Finance and prepare a report for the Committee to the Council
W.
COUNTY COUNCIUCLERK
COUNCIL,/CLERK
Program Highlights
During the year, the Council held 24 regular meetings and 5 public hearings. The
Council's Committees conducted a total of 83 regular meetings and 2 public hearings
During this period, the Council processed approximately 3,000 public communications,
approved 160 resolutions and enacted 157 bills into law.
Effective July 1, 2000, the County Council began ainng its televised council and
committee meetings with captioning In April 2000, the County Council co-sponsored
3 one -day seminars that encouraged building `communities of character' in the County of
Hawaii The seminars taught character -based principles to members of the Police
Department, Fire Department, Prosecuting Attorney's Office, council members and
limited members of the Maul and Kauai Police Departments
The County Council was awarded the bid to host the NACo Western Interstate Region
(WIR) conference from May 23-26, 2001 at the Hilton Waikoloa Village Resort WIR is
an organization composed of the municipal government legislators from 15 western
states. Its purpose is education and networking The conference typically generates
nearly 500 delegates and their guests nationwide and the host county can expect to
experience significant direct and indirect economic benefits
The County Council will be sponsoring the County's Senior Health Fairs to be held on
October 13, 2000 and March 2001, in West and East Hawaii, respectively The Senor
Health Fairs help to increase older citizens' awareness of the various services and
benefits provided by the County's Elderly programs.
Noteworthy legislation included (1) authorizing the issuance of $1.8 million in general
obligation bonds to construct the East Hawaii Police Detention Facility; (2) prohibiting
the use of coasters, roller skates, roller blades, skateboards and similar devices in
Downtown Hilo Commercial area; (3) prohibiting certain acts of solicitation for money or
objects of value in the Downtown Hilo Commercial area; (4) eliminating the current
exemption of public utilities from paying real property taxes in order to collect payments
that have been made to the state in lieu of real property taxes, (5) establishing an official
list of County parks and recreational facility names; (6) providing for the establishment
of the Workforce Investment Act Program, which reforms the nation's job training
system by consolidating more than 60 existing federal training programs through three
block grants to state and local governments Adult Employment and Training,
Disadvantaged Youth Employment and Training, and Adult Education and Literacy
Grant; (7) changing the Real Property Tax Code by allowing an owner of land who has
dedicated lands for agricultural purposes to subdivide land into less than 5 acre lots or
change land use classification to urban or rural without penalty as long as ag performance
continues, (8) adopting the "Island of Hawaz'i Self Evaluation and Transition Plan for
Accessibility to Public Facilities."
29
COUNTY COUN
COUNCIIICLERK
Program Highlights (continued)
The Legislative Auditor's Office prepared two special studies:
"Special Study on Federal Grants 96 -DB -13 and LOA 97-39 To The Hawat'i
County Police Department Funding Maryuana Eradication." The study was
conducted to provide the Council with comprehensive background information
about a multi jurisdictional law enforcement initiative on marijuana eradication
and an examination of specific issues requested by the Council The study
concluded that the Police Department effectively met the stated goals, objectives
and obligations of the grant, spent momes as authorized, observed internal
controls for the disposition of confiscated marijuana, cash seizures and public
complaints It further found that the Council lacked statutory authority to change
the manjuana eradication program as proposed in the grant. Rather, the proper
forum for public discussion is with the Department of Attorney General and its
advisory committee on crime.
"Special Study on County Of Hawaii Leases with Nonprofit Organizations"
concluded that there is no criteria in the Hawaii County Code to guide the
finance director in deciding what terms and conditions are "proper" during
negotiations with nonprofit organizations Consequently, inadequate policies and
procedures subject the county to performance that is unpredictable and unreliable.
Finally, varying degrees of noncompliance by all nonprofit organizations was
found coupled with lack of contract enforcement by the lead departments The
Council requested the Office of the Legislative Auditor to draft short-term
amendments to the law to address the immediate problems
30
COUNTY COUNCIL/CLERK
COUNCIVCLERK
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Esidmate
Council Meetings/Staff Su rt
24/100%
24
24
Council SpecW Meetings/Staff Support
OMA
1
1
Committee of the Whole Meetm s/Staff Support
OMA
2
0
Committee Meeh Staff Support
83/1110°/.
80
80
Council Public Heann s/Staff Su rt
51100%
6
6
Committee Public HannWStsff Support
211000/0
3
4
Commuttee Workshops/Staff Support
OMA
I
1
Subcotmntttee M s/Staff Support
OMA
0
2
Number of Comrmttee Reports/Per Comrruttee Action
320/100%
310
310
Extemal Audit Report Subnutted On Time
1000/6 oonipliance
100%
100%
Prepared teshrnonm before State Legislature
27 testimonies
30
30
List ed of State bills of county impact
175 bills listed
HSAC Meetings Supported With Reports
8 meetings w/ rts
8 meetings
8 meetings
Number of es du Iicated
4,936,991
5 000 000
5 100 000
Number of leen handled for mailing365,860
366 000
31700000
75 000
Program Expenditures
31
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
49
49
49
Salaries and Walges
11-52-8-190-2-
1 558 236
1,598 100
Operations
452,767
114-66-18-9- 5-
799 335
Equipment
1-5-31147
19,220
-30,42-0-
0420Pro
Program Total
2-,13-4,8-16-
3 044351
2,427,855
31
COUNTY COUNCIVCLERK
COUNCILI/CLERK
PERSONNEL POSITION SUMMARY
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Council Clunpemon
1
1
1
Councilmember
8
8
8
Cour Clerk
I
1
I
Deputy County Clerk
1
I
I
Le islahve Auditor
I
1
I
Admmistiative Assistant to the Legis Auditor
1
1
I
Council Aide II
I
I
I
Council Aide I1I
7
7
7
Council Legislative Assistant
3
3
3
Council Services Assistant I
I
I
I
Council Services Assistant 11
4
4
4
Council Services Supervisor
2
2
2
DuphcaWw Machme Operator
3
3
3
Executive Assistant to the Council Chau
I
1
I
FiscaVProgmm Review Auditor
I
I
I
Legislative Analyst III
1
1
1
Le islahve Auditor Assistant 1
2
2
2
Legislative Auditor Assistant II
3
3
3
Legislative Auditor/Research Assistant
I
1
1
Legislative Information & Reference Technician
I
I
I
Personnel -Senior Account Clerk
I
1
1
Senior Clerk -Steno her
I
I
I
Semor Duphcating Machine Operator
I
I
I
Special Assistant
I
I
I
Superviang Duplicating Machme Operator
I
I
I
Total
49 1
49
49
32
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Description
The Elections Division is responsible for all election activities in the County, including
the administration of State and County elections, registration of voters, voter education,
conducting absentee voting, establishing new polling places, recruiting and training
precinct officials, tabulating ballots, redefining district boundaries during
reapportionment, proposing election legislation, verifying signatories on petitions and
nomination papers, and maintaining the voter register
Program Objectives
1 Provide technical support in reapportioning Council Districts
2 Standardize and document all voter registration and absentee voting procedures
3 Update address range files.
4. Digitize signatures of voter registration files for absentee verification, petition
venfication, and candidate filing verification.
5 Conduct voter education and voter registration program for all high school seniors
Program Highlights
In 1999, 4,000 questionnaires were mailed out to voters in rural areas to obtain house
numbers and street addresses in order to update the General County Register. 3,200
responses were received, which allowed the Elections Division to update the voter
register
The Elections Division scheduled Deputy Voter Registrar classes in all Districts. A total
of 65 registrars were deputized.
During the 2000 elections cycle, 35,867 votes were cast at the primary election and
51,332 votes were cast at the general election. The Elections Division recruited and
trained 429 precinct officials to conduct the elections, processed approximately 26,277
transactions to the voter register and 20,100 applications for absentee ballots
The Elections Division contacted all high schools to participate in the voter education and
registration program throughout the County. Approximately 1,000 high school seniors
registered through this program.
To comply with the National Voter Registration Act, 14,655 notices were mailed to
voters with questionable addresses. There were 7,336 notices processed, which included
1,500 voters who updated their addresses
33
COUNTY COUN
ELECTIONS DIVISION
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Registered Voters
77,726
79,000
86,000
Deputy Voter Reltistrars Trained
20
35
30
Voter Registration Satellite Statins
24
28
26
Certificates of Registration Issued
74
125
80
Cancellations of Re tstrabon
753
1,100
950
Deceased Voters Deleted
92l
1 100
1 050
Absentee Votin Processed
21 387
23 000
22 000
Program Expenditures
PERSONNEL POSITION SUMMARY
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
17
17
17
Salanes and Wages
203,120
374,029
222,430
Operations
1-83-110-7
163,938
331200
Equipment
46 052
11,940
23,000
Program Total
43-2-12-79
549,807
578,630
PERSONNEL POSITION SUMMARY
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Elections Clerk I Tenparary
9
9
9
Elections Program Manager
1
1
1
Election Proaram Specahst
1
1
1
Election Warehouse Worker I Teniponiry
4
4
4
Elecbon Warehouse Worker II Temporary
1
1
1
Semor Election Clerk
I
1
-
Total
l7
17
17
34
COUNTY PHYSICIAIVS
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
Mission Statement
To render medical opinions, advise on medical matters and conduct physical
examinations as requested by the Mayor's Office and other agencies of the County
Department Goals
To assist the County in creating a safe and healthy environment for its employees by
providing professional medical service.
Program Description
1 Provides pre-employment, PUC and other authorized physical examinations
2 Provides review of workers' compensation claims
3. Reviews certain sick leave cases.
4 Assists in police investigations and coroner's cases.
5. Advises County on medical matters.
Program Objectives
Continue to serve the County diligently as in the past.
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions 4
4
4
Salanes and Wa esloo 564
101,286
101.286
Pro Total 100 564
101,286_
101,286
Funding Source and Position Count
General Fund IS 101,286 General Fund 4
Grant Revenue 1 $ - Grant Revenue -
Total Budget: 1 $ 101,286 Total Number of Positions 4
35
COUNTY PHYSICIANS
COUNTY PHYSICIANS
Personnel Position Summary
FY 1999-00
Position Title Authorized
FY 2000-01
Authorized
FY 2001-02
Request
County Physician 1/2T 1
1
1
Assistant County Physician 1/2T 1
1
1
Assistant County Physician 1/4T 2
2
2
Total 4
4
4
M
DATA SYSTEM,S
DATA SYSTEMS
DEPARTMENT SUMMARY
Mission Statement
To support County departments and agencies with the application of computer
technology.
Department Goals
1. To keep the computer systems, computer applications, and data processing operations
running smoothly
2 To coordinate and assist County department and agency efforts to implement
computer systems and applications consistent with the County's overall priorities and
available resources
3 To plan, coordinate, and assist with the development of a countywide Geographic
Information System.
4 To expand and enhance countywide computer networks to enable computer system
interconnectivity and information sharing among all departments and agencies
5. To improve individual employee capabilities and productivity through computer
training
6 To provide opportunities for the general public to access County government records
and to transact business with the County government using computer technology.
7 To develop common data processing policies, standards, and procedures to guide
County departments and agencies
Program Description
The Data Systems Department provides leadership in coordinating the use of computer
systems for the County government It manages and operates the County's main
computer systems and related telecommunications networks Data Systems Department
also processes the County's important financial applications such as accounting, budget,
purchasing, payroll, sewer billing, and inventory control. It provides advice and support
for numerous computer systems and applications utilized by various County departments
and agencies, performs systems analysis and programming functions, maintains data
security, and conducts in-house computer training classes. It provides advice and
assistance on the acquisition of computer systems. Data Systems Department also
provides countywide leadership and coordination in the Geographic Information Systems
area
Funding Source and Position Count
General Fund $ 850,881 General Fund 17
Grant Revenue $ - Grant Revenue -
Total Budget: $ 850,881 Total Number of Positions 17
37
DATA SYSTEMS
DATA SYSTEMS
Program Objectives
1. Maintain 99% uptime during normal work hours for major computer systems
administered by Data Systems Department.
2 Complete 100% of mandated work requests/programming changes by deadline.
3. Complete 95% of processing on/before target date, remaining 5% within 1 day
thereafter
4 Conduct quarterly computer training classes/workshops throughout the year in the
following subject areas Windows 95, Microsoft Word, Microsoft Excel, Microsoft
PowerPoint
5. Locate additional office space to consolidate the department's staff and operations
into one location, where possible
6. Migrate the following applications from the Wang system to a PC -LAN system -
Wang Word Processing
Wang Office System
Improvement District Billing
7. Work with the Public Works Department to interface the existing Building Permits
System data to the new Real Property System and develop specifications and plans
for implementing a new Building Permit System.
8. Work with the Planning Department to interface the existing Planning Permits
System to the new Real Property System and develop specifications and plans for
implementing a new Planning Permit System.
9 Complete the following GIS projects funded under the Project Impact grant:
Revised Civil Defense evacuation maps
Real time emergency response management
Wildland fire management mapping
Disaster mitigation
Lava hazards mapping
10 Provide access to GIS data for County departments and agencies via the LAN server
located in Data Systems Department.
11. Network all departmental LANs within the County Building.
38
DATA SYSTEMS
DATA SYSTEMS
Program Objectives (continued)
12 Expand the content of the County's website to include the following additional features
Search Install a general search capability
Forms List of downloadable forms from various departments (PDF
format)
Civil Defense: Emergency Notices, Guidelines, and Tips
Flood and Volcanic Zone information
Evacuation Zone information
Civil Service- Statutory provisions
Public hearing notices
Rules and Ordinances
County Clerk- Public access to legislative documents
Voter registration information
Polling places
Walk-in Absentee Voting locations
Fire Department: General information
Parks and Recreation Special activities as they arise — EAD
Special activities as they arise — Culture and Arts
Prosecuting Attorney Current and future projects
Victim assistance information
Bio page of Prosecutor & 1" Deputy
Wastewater Division- Sewer rules and regulations
Sewer rates
Program Highlights
During FY 2001-02, Data Systems Department will continue to provide high level
support to existing computer systems and applications. This includes maximizing
computer system uptime during work hours, meeting processing deadlines, and
responding to legally mandated requests for programming changes on a timely basis. Our
successful in-house computer training classes will continue to be offered to improve
individual employee computer skills
Also, we will continue steps to network departmental computer systems together This
will facilitate information sharing among all County departments and agencies and build
the necessary electronic infrastructure to support future needs Project work in this area is
dependent upon the plans for relocation of various County departments and agencies to
One Pauahi Place undergoing renovation and upon any subsequent renovation and
reassignment of office space within the County Building.
39
DATA SYSTEMS
DATA SYSTEMS
Program Highlights (continued)
One of Data Systems Department's long term goals is to migrate computer applications
currently running on the County's Wang computer system to the more modem PC -LAN
based technology Several projects will be done in this area during next fiscal year
The department's Geographic Information System (GIS) program has emerged from the
initial planning stage and is now in the implementation stage GIS applications and data
layers are now being developed and require support on a long-term basis. Now that the
program is established, the benefits are known, and specific projects have been identified,
it is time to reassess the level of staffing required for the County to maintain a strong
commitment to GIS Data Systems Department will be seeking to add one junior level
GIS analyst to assist the senior analyst in development and support projects
The new Real Property Tax System should be operational by the end of the current fiscal
year. In FY 2000-01, attention will be turned toward replacing the older Wang -based
Building Permits System and Planning Permit System with applications developed to
integrate with the new Real Property Tax System Upon relocation of Planning
Department and Public Works to One Paualu Place, consolidation and/or interconnection
of department systems will be considered to promote better sharing of information
Finally, we will continue to expand the use of the County's Internet website to make
more information available to the public. Putting in a general search capability is one
special feature we would like to add to the website to make it easier for the public to find
information Where possible, we will continue to take advantage of the State Department
of Commerce and Consumer Affairs "electronic commerce" project to enable citizens to
conduct business with the County of Hawai'i via the Internet. We will also be
investigating the feasibility of the County take over hosting of its own website.
40
DATA SYSTEMS
DATA SYSTEMS
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Computer System
17
17
17
Total Muu-Com user Systems
5
5
3
Total PC -Based LAN Computer Systems
24
19
26
Total Computers Inter -Connected in the Wang Network
5
5
3
Total LANs connected to Windows NT LAN Network
3
8
5
Total Dial -Up Lines for Central Wanit Computer
26
26
32
Total Dal -Up Lures for Central Wmdows NT LAN Network
1
5
2
Computer Apipficadons
Total Runrung on C&C State Federal Outside Computers
9
9
8
Total Running on In -House Mmi-Com uters
32
29
22
Total gunnm on In -House LANs and PCS stems
30
31
38
GIS Applications
N/A
5
10
GIS Data Layers Public Domam
In-House/Cour ofHawai`i
N/A
N/A
60
1
55
9
Other Work Statistics
Primary Computer System Uptime During Normal Work Hours
247 days x 8 75 bra) x 4 Systems
9996%
99%
99%
Processing Completed On/Before Due Date
22 Deadlines Per Month
977%
95%
95%
Mandated Work Requests Completed on Time
100%
100%
100%
Co iter Tra tun Classes and Workshops Offered
45
40
40
Com uter Trainin Classes Attendees
319
250
250
Program Expenditures
41
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
17
17
17
Salaries and Wages
561,364
6-8-3,287
708,561
Operations
73,389
105,140
112,620
Equipment
28 294
31 910
29,700
Program Total
663,047
820,337
850,881
41
DATA SYSTEMS
DATA SYSTEMS
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Director of Data Systems
1
1
1
Computer Operator I
1
1
1
Computer Operator II
1
1
1
Data Processmit Clerk
2
2
2
Data Processing Manager
1
1
1
Data Processmg Su ort Coordmator
1
1
1
Data Processmg Systems Analyst I
5
5
5
Data Processmg Systems Analyst 11
3
3
3
Geographic Systems Analyst III
1
1
1
Pnvate Secretary
1
1
1
Total
17
17
17
42
EI.DgLY ACTIVITIES
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Mission Statement
To provide a comprehensive and coordinated services program for older individuals,
which promotes maximum independence, optimum health, personal dignity and self -
enrichment
Department Goals
Coordinated Services Unit
1. To promote self-sufficiency by providing services by which recipients may be helped
to achieve, restore, or maintain independent living and self-direction
2. To prevent or reduce premature or inappropriate institutional care through the
provision of home-based care which would allow the recipient to remain in or return
home.
Retired & Senior Volunteer ProeMm
1 To continue to develop a variety of opportunities for community service for persons
55 and over who are willing to share their experiences, abilities and skills for the
betterment of their communities and themselves
2 To ensure that volunteer assignments are consistent with the interests and abilities of
the volunteers and the needs of the communities served.
3. To ensure that volunteers are provided the needed orientation, in-service instructions,
individual support and supervision, and recognition for their volunteer services.
Nutrition — Conermate Nutrition Services
1. To provide meals to individuals 60 years of age and older in congregate settings
Each meal will meet the recommended dietary allowance (RDA) as established by
the Food and Nutrition Board of the National Academy of Sciences.
2. To provide nutrition and health education, assessments, and other appropriate services
for older individuals.
Nutrition — Home Delivered Meal Service
To deliver meals to the homes of individuals 60 years of age and older who are
homebound due to illness or disability. Each meal will meet the recommended dietary
allowance (RDA) as established by the Food and Nutrition Board of the National
Academy of Sciences.
43
ELDERLY ACTIVITIES
DEPARTMENT GOALS
Senior Community Services Emoloymeut
1 To achieve the chief placement goal, successfully place 8 SCSEP enrollees into
unsubsidized private and/or public sector jobs.
2 To meet the service goal, serve 40% of applicants needing employment services
annually.
3 To carefully screen and enroll eligible applicants and match them with appropriate
host agencies so that all benefit maximally.
4. To ensure through work site monitoring that enrollees receive proper orientation and
job training at their host agencies
S. To seek and develop job opportunities for enrollees
6 To advocate improvements in employers' hiring and promotional practices regarding
seniors.
7 To get stronger, firmer commitments from host agencies for hiring their own
enrollees.
8 To acquire more computers to set up learning stations at the SEP office where
enrollees may learn typing and computer skills
Funding Source and Position Count
General Fund
S
1,459,962
General Fund 56
Grant Revenue
S
946,641
Grant Revenue 98
Other
S
230,000
Other -
Total Bad et:
S
2,636,603
Total Number of Positions 154
44
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Description
The Coordinated Services Program for the Elderly (CSE) provides comprehensive and
coordinated services for older adults 60 years and older, with the exception of CSE's
Chore/Transportation contract, which serves individuals 18 years and older CSE staff
(27 full-time and 2 part-time) is responsible for providing Information and Assistance,
Outreach, Chore, Transportation, and Other Support Services, such as ID Card Issuance,
Advocacy, Personal Care, Financial Management, etc The Coordinated Services
Program is also a volunteer station for the Senior Companion, Sage Plus, and Sage Watch
programs
Program Objectives
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self -enrichment by:
1. Providing Information and Assistance Services to 3,500 older adults.
2. Providing Outreach Services to 1,050 adults
3 Providing Transportation Services to 1,000 older adults and accomplishing 33,000
trips annually
4. Providing 60 individuals with disabilities/older adults with Chore Services annually
Program Highlights
The Coordinated Services Program schedules and provides:
1 An annual workshop to discuss
• program operations
• policies and procedures
• problems and concerns, especially safety
• goals and objectives
2. Training:
• drivers training
• multi -media first aid training
• contract services training — Information & Assistance, Outreach, and
Transportation Services
Recognitions
• CSE Volunteer Recognition for East Hawaii
• CSE Volunteer Recognition for West Hawaii
45
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Measures
*Contract Purchase of Service Objectives for Title III and P O S are with the Office of Aging and DHS
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
•Information and Assistance
30
30
29
Number of Seniors Served
5,258
3,000
3,500
tions
88,874
101 325
95,965
*Outreach
47,084
21,550
43 910
Number of Seniors Served
1,050
1,050
1,050
Conununity Service Worker I Hrly
1
1
1
*Transportation
7
7
6
Number of Seniors Served
1,980
900
1,()00
Total Trips
3-5-1747
33,000
33,000
Program Director III Older Adults
2
2
2
*Chore
30
30
29
Number of Seniors Served
53
64
60
Total Hours
*Contract Purchase of Service Objectives for Title III and P O S are with the Office of Aging and DHS
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
30
30
29
Salaries and Waltes
839 685
793,532
813 604
tions
88,874
101 325
95,965
Equipment
47,084
21,550
43 910
Program Total
975,643
916,407
953,479
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
I
I
Clerk III
1
1
1
Community Service Program Assistant
8
8
8
Coninninity Service Worker 1
7
7
7
Conunututy Service Worker I1/2T
1
1
1
Conununity Service Worker I Hrly
1
1
1
Community Service Worker III
7
7
6
Departmental Data Processing Coordinator I
1
1
I
Elderly Activities Operations Assistant Director
1
1
1
Program Director III Older Adults
2
2
2
Total
30
30
29
46
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Description
The Retired and Senior Volunteer Program (RSVP) provides diverse and meaningful
volunteer opportunities for retired persons 55 years and older Through volunteering
RSVP volunteers are able to remain active, contributing members of the community
thereby enhancing the overall quality of their lives. Their volunteer services also help
private non-profit and public agencies (volunteer stations) to deliver services to meet a
wide range of community needs.
Some examples of RSVP volunteer assignments include: tutoring elementary students;
helping in libraries; delivering meals on wheels; helping at congregate nutrition sites;
screening blood pressures; instructing senor crafts and activities; assisting with senior
transportation, doing friendly visiting and telephone reassurance; entertaining in hospitals
and care homes; helping at blood banks, food banks, non-profit health agencies and
museums; staffing public information booths; helping in hospitals; beauhfymg public
areas, installing grab bars; and assisting with community events and special projects of
agencies.
Program Objectives
Enhance the overall quality of life, i e, maximum independence, optimum health,
personal dignity, and self -enrichment of persons 55 years and older by-
Providing
y
Providing diverse and meaningful volunteer opportunities to 1,150 persons 55 years
and older
Assisting significantly in meeting community needs by providing 150,000 hours of
volunteer service through 170 volunteer stations
Providing 90 volunteers in elementary schools to tutor children who are reading
below grade level.
Program Highlights
RSVP service highlights include:
• 250 volunteers serving 2,000 hours to enable the Kiwanis Keiki Kokua school
supply drive to provide basic school supplies to 3,500 children in 27 public
elementary schools.
• Entertaining at hospitals, care homes, adult day centers, public functions, and the
airport by volunteers in ethnic dancing, line dancing, and karaoke groups
• Providing 9,141 5 volunteer hour; of tutoring in elementary schools
47
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Highlights (continued)
• Providing 2,991 volunteer hours to the Meals on Wheels program to deliver
meals to homebound elderly.
• 83 volunteers providing information services at the County, State and Police
buildings
• Volunteers staffing the North Kohala and Hilo Downtown visitor information
sites
• Providing volunteers to help carry out community activities such as East &
West Hawai'i Blood Banks, Big Island International Marathon, Big Island
Invitational Basketball Tournament, Volcano Rim Run, UHH Golf fundraiser,
Senior Olympics, Hawai'i Heartfest, Okinawan Health Study, Hamakua
Disaster Drill, Hamakua Family Fun Day, East & West Hawaii Dare Days,
West Hawaii Relay for Life & Hawai'i International Kupuna Hula Festival
• Providing volunteer services to approximately 60 private non-profit
organizations
• And much, much more.
2. The RSVP Advisory Council made up largely of RSVP volunteers islandwide
provides guidance, support, and oversight for the program. The Advisory Council is
instrumental in the implementation of two mayor program functions required under
the Federal RSVP grant
a. The annual program evaluation, which is based upon written survey forms,
completed by volunteers and volunteer station supervisors along with on site
evaluative visits This evaluation shows that the program has a very positive
impact on both volunteers themselves and the community agencies in which they
serve
b. Three annual recognition events, which provide the opportunity for the program
to formally recognize and thank the volunteers for their altruistic service to the
community -
1 Hamakua, Puna, Rural South Hilo and North Hilo
2 Ka'u, North and South Kona, North and South Kohala
3 Hilo Town
RSVP of Hawaii County has more volunteers providing more hours of volunteer service
through more volunteer stations than any other RSVP in the State of Hawai'i.
ER
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Number of Volunteers
1,339
1,150
1,150
Number of Volunteer Hours
168,709
150,000
150,000
Number of Volunteer Stations
181
170
170
Number of Volunteer School Tutors
94
90
90
Percent Volunteer Satisfaction
998%
95%
95%
Percent Volunteer Statin Satisfaction
1 100%
1 95%
1 95%
Program Expenditures
Personnel Position Summary
Posidon Title
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Request
Number of Positions
5
5
5
Salanes and Wages
16-1196-7
144,537
154 293
operations
57,743
63,343
66,058
Program Total
2-19,710
207,880
220 351
Personnel Position Summary
Posidon Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
1
1
Community Service Program Assistant
2
2
2
Program Director IV Older Adults
1
I
1
Van Dnver
1
1
I
Total
5
5
5
49
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Description
Congregate Nutrition Services
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The congregate meals program was designed to provide
older individuals, aged 60 and older, with at least one low cost, nutritious meal, five days
a week in a congregate setting. The program includes nutrition and health education,
health assessments, recreational activities and other appropriate services for older
individuals
Home Delivered Meal Service
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly The home delivered meals program or "Meals on
Wheels" is an integral part of a community based health care system. Participants
receiving home delivered meals are aged 60 and older and homebound due to illness or
disability The home delivered meals program provides at least one low cost, nutritious
meal, five or more days a week, delivered directly to the participants' homes.
Program Objectives
1. Provide 92,444 nutritious meals, each containing 1/3 of the U.S. RDA, to 1,000 older
individuals, aged 60 and older, at fifteen congregate nutrition sites throughout
Hawaii County by June 30, 2002
2. Deliver 71,937 nutritious meals, each containing 1/3 of the U.S. RDA, to 450 frail,
homebound older individuals, aged 60 and older, throughout Hawaii County by June
30,2002
3. Conduct 300 educational sessions on nutrition, health, and consumerism to 1,200
older individuals, aged 60 and older, throughout Hawaii County of June 30, 2002
50
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Highlights
• The Hawai'i County Nutrition Program (HCNP) opened a brand new congregate site
in Kailua-Kona in October 2000. To provide funding for staffing and equipment for
this site, 2 lunch programs at adult day care centers left HCNP and now receive meals
under separate Federal grants Accordingly, the number of congregate sites was
reduced to 15, and the total number of congregate meals served was reduced to reflect
the addition of this new site
• In addition to opening our new congregate site in Kailua-Kona, the Hawaii County
Nutrition Program collaborated with other community service providers such as the
Hawai'i County Economic Opportunity Council and Alu Like to provide home
delivered meals to frail seniors living in the Waikoloa and Keaukaha districts.
• The Hawaii County Nutrition Program, in conjunction with our corporate sponsor
Fust Hawaiian Bank, plans and presents the Primetime Senior Health Fair each year
for all senior residents of Hawaii County This year, over 800 seniors attended our
fair and were able to learn more about improving their health through various
screening tests (glucose, cholesterol, hearing, glaucoma, bone density) and
informational exhibits
• Special Millennium Celebrations were held in both East and West Hawaii this year
The East Hawaii Celebration featured a fashion show where each senior model
designed his/her own original fashion using recycled materials The highlight of the
show was a wedding gown, complete with bouquet, veil and bustle — made entirely
out of trash bags! The West Hawaii Celebration was called the "Big Bang, Big
Band" bash Senior danced to the music of the big band era and were treated to dance
demonstrations and lessons by the Hawaii Ballroom Dance Association.
• The Hawaii County Nutrition Program was chosen as one of only 24 nutrition
programs in the nation to test a new Federally sponsored risk assessment survey for
seniors The survey consisted of 3 parts, measuring nutritional risk, emotional well
being, and social functioning. Results from our participation will provide data to
support the funding of new services and programs on the Federal level
51
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Congregate Nutrition Services
26
27
27
Undu hcated Elderly Served
1,173
1,200
1,000
Total Meals Served
100,872
100,872
92,444
Home Detivered Meal Service
1 600
23,072
2 -6 -,0 -40 -
6040Pro
Undu hcated Elderly Served
626
450
450
Total Meals Served
71,937
72,000
71,937
Educational Sections
1
1
1
Undu hcatrd Elderly Served
1,367
1,200
1200
Total Number of Sessions
300
300
300
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
26
27
27
Salines and Wages
472,781
436,473
466,017
opmtlons
588,925
624,246
607,567
Equipment
1 600
23,072
2 -6 -,0 -40 -
6040Pro
Program Total
110-6--313-0-6-
1,083,791
1099 624
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
1
1
Clerk III
1
1
1
Community Service Worker III 1/2T
14
15
15
Community Service ProRram Assistant If
1
1
1
Home Dehvered Meals Worker Hrly
6
6
6
Program Director IV
1
1
1
Van Dnver
1
1
1
Van Dnver 1/2T
l
1
1
Total
26
27
27
52
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Description
The Senior Community Services Employment Program is funded by Title V of the Older
Americans Act The U S DLIR channels it to our State's Workforce Development
Division WDD subcontracts with HCOA which farms out this part-time training and
temporary employment program to the Senior Employment Program (SEP), which is
under P&R's Elderly Activities Division. SEP's mission is to assist low-income seniors
55 or older to get employed in jobs not subsidized—i.e , not paid for—by this program
Its administration includes planning, budgeting, and personnel management as well as job
counseling, development, referrals, and placements into unsubsidized lobs. SEP places
enrollees at host agencies that provide work sites for the enrollees who gain current skills,
experience, and contacts that increase their employability and prospects of successfully
mainstreaming into the workforce at large. Since federal funds pay for enrollee wages
and fringe benefits, only public sector agencies and nonprofit organizations qualify as
host agencies In addition to on-the-job training provided by host agencies, the enrollees
attend county workshops. Further training is also provided during SEP's observation of
the National Employ the Older Worker Week that encourages employers to hire and
promote seniors
Program Objectives
1 Fill and maintain 42 enrollment slots during the course of the FY.
2 Provide services to 40% more enrollees than the established slot level by FY's end.
3 Place 20% of its allotted slot level or 8 enrollees into unsubsidized jobs by FY's end.
4. Place 50% or 21 of the enrollees into community service positions that serve seniors
during the FY.
5 Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by
FY's end.
6. Hold one large program event during the FY to advance the hiring and promotion of
seniors on this island.
7 Plan and present 8 informational sessions about the program through various media to
interested community groups during the FY.
53
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Highlights
Major activities include the following:
• Host "2001National Employ the Older Worker Week Educational Seminar."
• Arrange enrollee placements with community service host agencies. Examples are:
Schools
Libraries
Senior Citizen Centers
Literacy Programs
Nutrition Programs
Beautification Projects
Conservation Projects
Restoration Projects
Day Care Centers
Place the following numbers of enrollees in these categories:
15 in County Agencies
7 in State Agencies
6 in Federal Agencies
14 in Nonprofit Organizations
Promote the program through the following media.
Kuouna News. Senior Employment Program Newsletter (a quarterly publication)
Hawaii Tribune -Herald. Sunday edition, "It's 'Employ the Older Worker Week"'
Provide informational sessions on the program to mandated partners under the
Workforce Investment Act
UH Community College
Alu Like
Kona WDD
Honoka'a WDD
DHS
Hilo Adult Ed. School
Kona Adult Ed School
HCEOC
54
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Federal Funded Positions*
42
42
42
Unsubsidized Positions
12
8
8
Number of Apphcants Served
126
80
80
`No of Subsidized Positions Served m the Year
69
58
58
Site visits
192
175
175
Lar a ProEvent
0
1
1
Promotional Coverage of Program
12
8
8
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
93
93
93
Salanes and Wages
316,232
343,950
350,154
Operations
1-312-8-7
12,795
12-179-5
Equipment
200
200
Program Total
329,519
356,945
363,149
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk 1/2T
1
1
1
Pro Duector II Older Adults
1
1
1
Program Drrector IV Older Adults
1
1
1
Semor Conmraraty Services Aid Hrly
70
70
70
Semor Connnuraty Services Aid Hrly Tenip
20
20
20
Total
1 93 1
93
93
55
ENVIRONMENTAL
ENVIRONMENTAL MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
To protect the environment and ensure the health and safety of the general public by
providing services on behalf of the County for the treatment and disposal of wastewater,
the maintenance and disposal of solid waste, the removal of derelict and abandoned
vehicles, and encouraging a safe and fulfilling workplace
Department Goals
1 To plan, operate, maintain, and continually make improvements to the County's
wastewater treatment and disposal systems to protect public health and the
environment. To meet or exceed all wastewater discharge permit and regulatory
compliance requirements.
2. To plan and develop opportunities to divert, recover, reuse and recycle solid waste to
minimize the collection and disposal of waste at existing landfill facilities For solid
waste that must be land -filled, to operate and maintain existing solid waste landfills in
accordance with Federal and State rules and regulations to ensure public health and to
protect the environment
3 To plan, operate, maintain and the County's derelict and abandoned vehicle program,
with the removal of derelict/abandoned vehicles, used tires, scrap metals from public
and private subdivision roadways islandwide providing safe and efficient roadways
4 To encourage and create opportunities within each Division for managers and
supervisors to accept and respond effectively to the changing demands of the public.
5 To provide the best service at the least cost while balancing the needs and desires of
the administration, council, unions, and general public.
6. To minimize lost time injuries and maintain a healthy and committed workforce
Funding Source and Position Count
General Fund
S
202,444
General Fund 2
Grant Revenue
$
Grant Revenue
Total Budget:
$
202,444
Total Number of Positions 2
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Description
The Environmental Management Administration Office provides general direction,
supervision and control of the administration and operation of the Wastewater and Solid
Waste divisions, the administration and enforcement of all applicable chapters of the
Hawal'i County Code and all ordinances and statutes related to these responsibilities
The Environmental Management Director will serve as technical advisor to the Mayor,
Managing Director, Environmental Commission, and County Council on matters
pertaining to wastewater treatment and disposal, solid waste maintenance and disposal,
and the removal of the derelict and abandoned vehicles.
This newly created Department will establish an Environmental Management
Commission. It shall consist of citizens appointed by the Mayor from each of the nine
County Council districts. The Commission serves to oversee the activities of the
Environmental Department.
Program Objectives
1 Establish a schedule for regular commission meetings.
2 Reduce Days in Accounts Receivable for the department by 5% for FY 2001-2002
Program Measures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Commission Meetings Scheduled da
n/a
12
Das in Accounts Receivable 122
123
116
Program Expenditures
57
FY 1999-00 FY 2000-01
Actual Budget
FY 2001-02
Request
Number of Positions
2
2
Salanes and We es
43,540
10-71-30-5
Operations
5,000
62 989
Equipment
-
32 150
Program Total
45,540
202,444
57
ENVIRONMENTAL MANAGEMENT
DEPARTMENT SUMMARY
Personnel Position Summary
Position Title
FY 1999-00 FY 2000-01
Authorized Authorized
FY 2001-02
Reauest
Director
l
1
Pnvate Secretary
1
1
Total
2
2
M
FINANCE
FINANCE
DEPARTMENT SUMMARY
Mission Statement
To provide efficient and effective financial management and services to the people of
Hawai'i County and to County departments in compliance with legal and professional
requirements
Department Goals
1. To maintain public confidence in the financial management and services of the
County of Hawai'i.
2 To procure goods and services in the most economical, efficient and timely manner
possible, consistent with all applicable laws and regulations
3 To develop and implement policies and procedures to improve internal management
and increase accountability.
4 To provide timely, useful and accurate financial reports to the public, agencies and
managers
5 To collect, account for, and safeguard all receipts and public momes of the County
plus administer an effective vehicle registration program for the County.
6 To ensure that all payments made to vendor and employees are accurate and legal
charges against public funds, and that payments are processed expeditiously.
7. To assess and collect real property taxes in an equitable and uniform manner
8 To work with members of the public and other government agencies to provide
information, resolve inquiries, and investigate problems regarding the management of
government property
Funding Source and Position Count
General Fund
$
5,071,412
General Fund
82
Grant Revenue
$
187,000
Grant Revenue
5
Total Budget:
$
5,258,412
Total Number of Positions
87
59
FINANCE
ADMINISTRATION/BUDGET
Program Description
Administration
The Office of the Director plans, directs, controls and coordinates activities of the
Finance Department The department head and staff advise the Mayor of the development
and execution of administrative policies and assist the Mayor in the preparation and
execution of the operating and capital budgets. In addition, the Finance administration
section provides certain auxiliary services to departments and agencies
The Budget Division plans, directs and coordinates the formulation, preparation,
execution, review and analysis of the County's operating budget and operating program.
Budget also monitors budget appropriations and actual expenditures to ensure compliance
with the law and also advises County officials on budgetary and long-range planning
matters
Program Objectives
Administration
1. Continue to require divisions to review and update rules, policies and procedures to
insure that applications are consistent throughout the County. Desired outcome is to
realize efficiencies in financial practices
2 Conduct four training sessions for county financial personnel Desired outcome is to
provide a training media for financial support staff
3. Assist Mayor and Council in the execution of the 2001-02 operating and capital
budgets and programs.
4. Integrate Drivers' Licensing into the Department of Finance organization structure
5. Respond within three working days to inquiries and complaints from the Council and
general public
6 Refer procurement protests to Corporation Counsel within three working days of
receipt. After verification of validity of protest from Corporation Counsel, issue
determination and/or decision within a week
Budget
1 Continue development of the operating budget document into a more useful
management tool for planning and programming
2. Conduct a budget workshop in September 2001 for all employees involved in the
preparation of the operating budget to review budget instructions and other budget -
related matters.
FINANCE
ADMINISTRATION/BUDGET
Program Objectives (continued)
3 Review and streamline the manner in which the program budget documents are
updated and transmitted between the department/agencies and the Budget Office.
Program Highlights
Administration
1. Conducted four training sessions for County financial personnel with average
attendance of 77 employees per session.
2 Continued to work on possible reorganization of the Department of Finance
3. Participated as a member of the State Committee on Managed Competition.
Redesigned and reformatted the FY 2001 Operating budget to focus more on
programs, objectives and accomplishments.
2. Completed preliminary FY 2002 Operating Budget in time for presentation to the
State Legislature despite change in Administration and turnover in Budget staff.
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Estimate
Private Non -Profit Contracts Momtored
1 45
47
47
Program Expenditures
61
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
6
6
6
Salaries and Wages
336,139
324,088
340,132
Operations
497,478
823,798
35,460
Equipment
1 650
1,285
Pro am Total
833,617
1,149,536
376 877
61
FINANCE
ADMINISTRATION/BUDGET
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Director of Finance
1
1
1
Deputy Director of Finance
1
1
1
Budget Admmmsuator
1
1
1
Budget Analyst III
1
1
1
Personnel Assistant I
1
1
1
Secretary1
1
1
RPnvate
Total
6
6
6
62
FINANCE
ACCOUNTS
Program Description
The Accounts Division maintains general accounting and inventory records of the
County; provides useful, accurate and timely financial reports to the public and agencies,
prepares payrolls and pension rolls; pays all obligations of the County; supports Pension
Board
Program Objectives
1. Close FY 00-01 books and issue final June 30 Budget Status Report by August 20,
2001, and determine fund balances by August 13, 2001.
2. Reobtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2001
Comprehensive Annual Financial Report
3. Issue the monthly budget status reports within ten working days after the end of the
month, except for June, July and August
4 Prepare the June 30, 2001 financial statements and comprehensive annual financial
report under the provisions of Governmental Accounting Standards Statement No. 34
(Basic Financial Statements—and Management's Discussion and Analysis for State
and Local Governments)
5 Continue work on Part II of the new Accounting Manual, with issuance planned for
Spring of 2002
6. Ensure that all claim payments made are proper and legal by preauditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction
7 Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division
8. Pay vendors promptly by issuing all warrants for claims within 7 working days of the
receipt of the invoice by Accounts Division
9. Ensure that all employees receive the correct amount of pay and related benefits by
preauditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time
10 Conduct a public auction of surplus County equipment twice a year
11 Provide a response to an applicant's request for acquiring, exchanging or granting of
easement of real property within 60 days of the receipt of the request
63
FINANCE
ACCOUNTS
Program Highlights
1 The County received a Certificate of Achievement for Excellence in Financial
Reporting for its June 30, 1999 Comprehensive Annual Financial Report
2 For eight out of nine months, the monthly Budget Status Report was issued within ten
working days after the end of the month. For one other month, it was issued on the
eleventh day
3. A significant amount of preliminary work was done on the implementation
Government Accounting Statement No. 34. The June 30, 1999 financial statements
were restated, infrastructure assets were valued, and plans are moving ahead to
implement this statement with the June 30, 2001 financial statements, one year before
required
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Clamis Warrants Issued
40,627
43,000
42,000
Payroll Warrants Issued
20,277
20,000
20,000
Direct Deposit Stubs Issued
37,770
38,000
39,000
Funds Maintained
34
30
34
Contracts Amendments & Change Orders Certified
407
400
410
Pensioners
65
70
68
Re & Part -Time Employees
2 177
2,200
2 200
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
10
10
10
Salaries and We es
421,645
394,676
408,860
Opemions
207,525
224,505
62,605
Equipment
9 708
1,045
1,745
Program Total
638,878
620,226
473,210
FINANCE
ACCOUNTS
Personnel Position Summary
Posidon Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
1
1
Accountant III
1
1
1
Accountant V
1
1
1
Assistant Account Clerk
l
1
1
Controller
1
1
1
Pre -Audit Clerk I
1
1
1
Pre -Audit Clerk II
2
2
2
PropcM Manaltement Specialist
1
1
1
Semor Account Clerk
I
I
1
Total
10
10
10
65
FINANCE
PURCHASING
Program Description
The Purchasing Division provides a centralized purchasing function to procure services,
supplies, materials and equipment in support of all County agencies and programs
Insures compliance in all purchasing laws and regulations and promotes economies in the
purchase of goods and services Conducts competitive bids and requests for proposals for
all competitive purchases with the exception of public works construction projects.
Program Objectives
1. Continue to review all internal policies and procedures for conformance to new
procurement law and revise as necessary, in view of probable changes to law
2 Maintain up-to-date purchasing manual and training as needed for all using agencies
Maintain a current list of the individual most responsible for procurement matters
within each department or agency and assure that he or she has a complete, up-to-date
copy of administrative rules and purchasing manual.
3 Process 98% of all routine documents (Confirming Requisitions, Confirming
Payment Authorizations, Contract, Change Order and Supplemental Agreement
approvals) within two working days of receipt
4 Complete purchasing process for 95% of all requisitions below formal bidding limits
within ten days of receipt
5 Complete purchasing process for 95% of all requisitions requiring formal advertised
bidding within twelve weeks and requisitions for RFP's within sixteen weeks after
deadline for receipt of such requisitions
6 Complete circulation of contract documents and issue Notice to Proceed within six
weeks of receiving award recommendation from using agency for at least 80% of
contracts.
7 Conduct a pilot purchasing card program to test the feasibility of using credit cards to
accomplish small purchases, petty cash and Internet transactions, assuming a
statewide RFP is concluded and award to vendor made (Economics of scale dictate
that a statewide vendor be selected to maximize savings.)
8 Complete report of exemptions, professional services, sole source and emergency
procurement to legislature no later than August 7, 2001.
9 Review countywide procedures and policies regarding vehicle purchases, leases and
rentals to achieve possible cost savings
10 Complete an usable database for vendor addresses to use in soliciting Bids and RFP's
FINANCE
PURCHASING
Program Highlights
1 Finance Department quarterly training session provided refresher course for all
employees dealing with requisitions and confirming purchase orders, mayor update of
purchasing manual in these areas.
2. Preparations for Y2K included readiness to produce all documents manually and
backup of all necessary records on paper copies. Fortunately, totally unnecessary.
3 PC acquired for storeroom and storeroom inventory converted to electronic database
4 Training and workshops for staff included work on a Purchasing Card system and
electronic commerce as recommended by County auditors plus enabling Workforce
Investment Act funds to be transferred and used by County
5 Governor signed Act 141 on May 30, 2000, requiring posting of all professional
services contracts on the Internet; initial work to enable us to meet requirements
completed
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Purchase Orders Issued
8,309
9'000
7,000
Confiiinwx Payment Authorizations Issued
19,518
15 ,000
15,000
Requisitions Received
7,994
7,500
7,000
Contracts Completed
66
75
70
Advertised FomW Bids
47
50
50
ItifomW Written Requests for Quotations
187
200
200
Adveiused Requests for Proposals
7
15
10
Contract, C/O & S/A Review for ConipBance
769
850
850
Sole Source Appmvals (Exceeding25,000)
5
5
5
Program Expenditures
67
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
6
6
6
Salanes and Wages
226,163
214,564
227,838
Operutions
388,975
443,625
446,146
Eqwpment
410-8-3
600
2,900
Program Total
619,221
658,789
676,884
67
FINANCE
PURCHASING
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Buyer I
1
1
1
Buyer III
1
1
1
Contracts Clerk
1
1
1
Procurement & Specifications Specialist
1
1
1
Purchasmg Agent
1
1
1
Storekeeper1
1
1
Total
6
6
6
M
FINANCE
TREASURY(VEHICLE REGISTRATION
Program Description
The Treasury Division collects, manages, and disburses the County's cash Treasury
arranges financing (bonds) for capital improvement projects and improvement districts.
Administers and maintains the improvement district accounts
Vehicle Registration program processes vehicle registrations (renewals, transfers,
duplicates, notice of transfers, storage, etc ) and issues County business licenses, dog and
bicycle licenses.
Program Objectives
Treasury
1 Invest 99 per cent of all funds in interest-bearing accounts or certificates
2 Maintain sufficient liquidity to meet cash requirements.
3 Maximize interest income by attaining budgeted protection while ensuring the safety
of County funds.
4 Reconcile monthly statements within five days of receipt
Vehicle Reeistrati
1. Process mail within three days of receipt.
2. No complaints referred to the department level and above.
Program Highlights
A new MVR Clerk I position was created for the Kona office
Treasury's objectives of investing 99% of all funds, maintaining sufficient liquidity to
meet cash requirements, and reconciling monthly statements within five days of receipt
was attained Budgeted interest income for the past fiscal year was attained. Vehicle
registration's objectives of processing mail within three days of receipt, except on days
where more employees than normal were absent, was attained
FINANCE
TREASURY(VEHICLE REGISTRATION
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Vehicles (Registrations Processed
12-810-96-
127,000
134,000
MV Transfers
37,490
38,000
41,000
Du licate Certificates
7,093
7,000
7,400
Non -Resident Permits
68
75
75
Business and Occup Licenses
110
100
110
Bicycle Licenses
5,420
2,000
1 2,000
lingirovement District
1
1
1
General Ob anon Bonds
11
10
11
PettyCash Vouchers Paid
3,063
4,100
4,100
Treasury Receipts Handled
9,100
9,000
9,500
Dog Licenses
6,76-1
6,000
7,500
Subpoena Certificates
2,026
1,600
2 100
State Revolving Fund SRF Loans12
13
13
Per Cent of Cash Invested
9956%
9900%
99 00%
Rate of Return on Amount Invested
1 467% 1
500-1.
500%
Program Expenditures
Personnel Position Summary
Posidon 71de
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
16
16
17
Salaries and Wages
560 050
527,304
568 301
Operations
219,034
2-0-4,715-
257,315
Equipment
4 401
1
1
program Total
783,485
732,019
825,616
Personnel Position Summary
Posidon 71de
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Accountant III
1
1
1
Motor Vehicle Registration Clerk I
9
9
10
Motor Vehicle Registration Clerk II
2
2
2
Pre -Audit Clerk I
1
1
1
Senior Account Clerk
l
1
1
Su ervismV, Motor Vehicle Registration Clerk
I
1
1
Treasurer
1
1
I
Total
16
16
17
Cost for five of the Motor Vehicle Registration Clerk positions are reimbursed by the State Department of
Transportation
70
FINANCE
REAL PROPERTY
Program Description
The Real Property Tax Division assesses all real property situated within the County of
Hawat`i for purposes of real property taxation.
Program Objectives
1 Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
2 Maintain a co -efficient of dispersion at +/- 15% of the mean ratio.
3. Conduct field inspections of 98% of all building permits issued or on file for all new
construction
4 Maintain an active educational and informational program on real property taxation.
5. Imtiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Program Highlights
1. All real property was assessed at 100% of fair market value
2 Sales ratio for vacant land was 0.96
3. Sales ratio for improved properties was 0 94.
4 Coefficient of dispersion for vacant land was 15.96%.
5. Coefficient of dispersion for improved property was 13 95%.
6. Conducted field inspection of 98% of all building permits on file.
Program Measures
71
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Parcel Count taxable
12-716-2-8-
128,100
130,000
Parcel Countnon-taxable
5,719
5,800
6,100
Number of Tax Bills I a and 2 ha
178,796
275,000
200,000
Number of Ag ency Records (1' and 2 hal
43,036
44,000
44,000
Assessment Apmls
897
900
650
Number of Condominium Umts
10,818
11 000
11,300
Current Year Balance at 6/30 millions
$2 137
$3.00
$300
Pnor Year Balance at 6/30 millions
Delm uent Taxes at 6/30 millions
$8398
$11 00
$1100
71
FINANCE
REAL PROPERTY
Program Measures (continued)
72
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Appraisal Section - East Hawal'1
Land Inspections
N/A
1,200
1,300
Butldtn tions
N/A
1,200
6,800
Agricultural his coons
N/A
715
800
Appeal Ingiections
N/A
900
500
Appraisal Section - West Hawai'l
Land Inspections
N/A
400
800
-Building Inspections
N/A
Two
4,5D0
Agnculftwal Inspections
N/A
400
600
Appeal Inspections
N/A
130
300
Clerical Section - East Hawai'1
Exemptions Processed
N/A
5,150
6,000
Telephone Inquines
N/A
13,725
10,000
Over -the -Counter Inquiries
N/A
12-12-0-0
10,0W
Ownership Chan es
N/A
10,500
11,500
County Map Changes
NIA
670
600
Address Changes
N/A
12,500
5,000
Amended Assessment Notices Prepared
N/A
1,500
1,500
Clerical Section - West Hawaii
Exemptions Processed
N/A
900
1 3,200
Telephone Inquiries
N/A
7,000
10,000
Over -the -Counter In umes
N/A
7 500
8,000
Ownershipes
N/A
1 500
8,000
CountyMa Changes
N/A
100
500
Address Changes
N/A
2 500
3,500
Amended Assessment Notices Prepared
N/A
1 000
2,000
CoOectloos Section - East Hawaii
Current Year Collection Tareted Revenue
N/A
$80 000 000
$85,105,000
Pnor Year Collection (Targeted Revenue
N/A
$2,700.000
Delinquent Accounts Closed
NIA
3,000
3,000
Foreclosure Action 2 sales
Pr es Sold
N/A
120
120
Revenues Collected
N/A
$80,()00
$80,000
Mapping section
Total Documents Processed
N/A
20,200
20,500
Ownersl t Chan es
N/A
17,000
21,700
Revised Parcel Maps
N/A
2,500
1,000
72
FINANCE
REAL PROPERTY
Program Expenditures
Personnel Position Summary
Position Title
FY 1999.00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
47
48
48
Salaries and Wages
1,599,92-3
1 566 752
1174418-2-5
opentions
503,817
1,126,300
1 112 000
Equipment
166 813
23,000
4910-0-0
Program Total
2.270.553
2 716 052
2 905 825
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Abstracting Assistant II
3
3
3
Abstracting Assistant 111
3
3
3
Abstractor 1I
1
1
1
Accountant II
1
1
1
Cashier I
1
1
1
Cashier 11
1
1
1
County Real Property Tax Administrator
1
1
I
Real Property Appnuser IV
12
12
12
Real Pmperty Appraiser V
1
1
1
Real Property Appraiser VI
2
2
2
Real Property Tax Clerk
15
15
15
Real Property Valuation Analyst III
1
1
I
Semor Account Clerk
1
1
1
Supervising Real Property Tax Clerk I
1
I
Supervising Real Property Tax Clerk Il
1
12
Tax Collection Assistant
3
3
3
Total
47
48
48
73
rinit
FIRE
DEPARTMENT SUMMARY
Mission Statement
To provide the highest level of service above and beyond what people expect in life
preservation, incident stabilization, and property conservation.
Department Goals
To prevent the loss of life and minimize property losses from fire Some of the
emergency situations which the Department routinely manage are (1) fire suppression
(structural, brush, etc ); (2) emergency medical services (pre -hospital care); (3) maritime,
land and sea rescues; (4) velucle and other emergency extrication; and (5) natural and
man-made disasters
Funding Source and Position Count
General Fund
$10,073,191
General Fund
269
Grant Revenue
$ 8,075,033
Grant Revenue
115
Total Budget:
$18,148,224
Total Number of Positions
384
74
FIRE
FIRE PROTECTION AND EMS
Program Description
The Fire Protection and EMS Divisions provide fire protection and emergency medical
services through effective tactics, trained personnel, and established search and rescue
practices; conduct fire safety inspections and education programs; promote life safety and
health awareness practices.
Program Objectives
1 Continue present Fire Fighter Recruit training and EMT training for 10 new lures
2 Update inspection forms with HIOSH requirements checklist to deter infractions.
3 Construct new fire station for Honoka'a and Kalaoa Mauka
4 West Hawaii Assistant Cluefs to conduct monthly station inspections for 7 stations,
monitor energy conservation, and oversee weekly engine company training
Program Highlights
1 Connected Internet to all stations to relay information and conduct operations
2 Completed Safe Dive Operations procedures manual.
3 Completed training and certification of 5 MICT's and 16 EMT's.
4. Acquired fire truck for Kailua Station
5. Expanded EMS services to Volcano Station with Advanced Life Support beginning
10/1/00
6 Created 2 -battalion system with 3 Assistant Chiefs in West Hawaii.
7. Completion of apparatus floor for Pahala Station.
8 Completion of new Laupahoehoe Fire Station
9 Relocation of Na'alehu ambulance
10 Received usable 2 fire trucks and 1 brush fire truck from military.
11 Completed installation of 30,000 -gallon water tank at Lerlam Estates for helicopter
usage
75
FIRE
FIRE PROTECTION AND EMS
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Rescue
291
289
302
Fire
366
601
669
EMS
917-64
9,796
9 800
Others/NeedlesVSpecial Service
2,607
3,106
3,209
Hazardous Material Conditions
165
124
173
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
355
355
365
Salaries and Wages
13-1-548-19-30-
13,870,002
14 530 360
opetations
965,282
925,441
956,527
ent
278,6W
379,300
112,750
LEPC
1
I
15,000
Program Total
1 14,792,812 1
15,173,743
1 15,614,637
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Fire Chief
1
1
1
Deputy Fire Chief
1
1
1
Account Clerk
2
2
2
Accountant I
0
1
1
Accountant IV
1
I
1
Aeromedical Hehco ter Pilot
3
3
3
Assistant Fire Chief
3
6
6
Auxiliary Services Supervisor
1
l
1
Battahon Chief
2
2
2
Chief Aeromedical Hehco ter Pilot
I
1
1
Clerk III
2
2
2
Data Entry Operator
1
1
1
Fuc Captain
43
43
43
Fuc Equipment ator
51
51
1 51
Fit Fighter
169
176
1 176
Fue Fighter Recruit
40
40
1 40
Fie Radio Dispatcher II
12
12
12
Fut Rescue Specialist
18
18
18
Personnel Management Specialist II
1
1
1
Secretary
1
1
l
Senior Account Clerk
1
Storeke er
1
1
1
Total
355
355
365
76
FIRE
FIRE PREVENTION
Program Description
The Fire Prevention Division manages life and fire safety requirements affecting the
County of Hawaii. Enforces all fire codes and regulations. Reviews building plans,
makes inspections for fire hazards and code violations. Conceives public relations to
business, civic and student groups pertaining to prevention of fires. Investigates fires
and makes compilations as to cause, origin and circumstances for public record
Summons and compels the attendance of witnesses and produces evidence regarding
subpoenas and litigation matters. Responsible for the county -wide Medicare/Medicaid
inspection and safety of facilities Administers and collects permit fees as required under
the State Model Fire Code
Program Objectives
1. Maintain plans review tum -around time 3-4 days
2 Work with engine compames to identify complexes that present potentially dangerous
fire and hazardous conditions.
3 Provide fire prevention information through public education at schools, seminars,
and during Fire Prevention Week program
4 Prepare for the acceptance of the 1997 Uniform Fire Code.
5 Investigate and review complaints within 10 working days.
6. Complete fire investigation reports within 30 days
7 Attend and meet quarterly with other County Fire Inspectors to discuss problem areas
and proposed amendments to the Fire Code Committee (State Fire Council).
8. Fill vacancies (2 in East Hawaii and 2 in West Hawaii) which require training in
enforcing all Fire Codes and regulations, fire investigations, and inspections for fire
hazards
77
FIRE
FIRE PREVENTION
Program Highlights
1 Implemented the Fireworks Code in December, 2000, including dock and premise
inspections and issuance of 2,553 fireworks permits island -wide
2 Completed final inspections on the following construction projects:
a Joint Astronomy Building at University ofHawai`i
b. Holualoa Cafeteria
c Kealakehe High School.
d. Konawaena Elementary School.
e. Kea`au Elementary School.
f Kea`au High School
g. Renovation and addition to United, Hawaiian and Aloha Airlines.
h Air National Guard hangar
1 8 plex theater at Keauhou Shopping Center
j. 6 plex theater at Prince Kuhio Shopping Center
k Renovation and completion of Outrigger at Waikoloa.
1. LDS temple 1n Kona
m. Lotus Blossom Temple, Glenwood, Volcano
3. Two Fire Inspectors attended NFPA 72, National Fire Alarm Code.
4 One Fire Inspector completed "Fire Inspection Principles" course at the National Fire
Academy
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Inspections - Occupancy
738
1,500
1,500
- Fire Protection Equipment
2 199
5,000
5 000
Bufldmg Plans
914
1,200
1,200
Fire Safety and Exttngmsher Traininst
5
12
12
seminars and Workshops
21
10
10
Meetmits and Conference
224
250250
Complaints Investigated
52
100
100
Program Expenditures
78
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
6
6
10
Salanes and Waltes
1-3-31102-
259,252
292 618
Operations
4,825
22 54928
524
Equipment
Program Total
137,927
281,801
321,142
78
FIRE
FIRE PREVENTION
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Cleric T
2
Fire Prevention Inspector I Tem
2
Fire Prevention k4xctor 1
4
4
4
Fire Prevention Inspector 11
1
1
1
Battahon Chief
1
1
1
Total
6
6
10
W
FIRE
FIRE EQUIPMENT MAINTENANCE
Program Description
The Fire Equipment Maintenance Section provides vehicle maintenance and repair
services for all Department vehicles and keep all first-line and spare vehicles in safe
operational -readiness condition
Program Objectives
Conduct PUC safety inspections on 71 fire trucks and ambulances (GVW 10,000 lb
and over)
Service 50% of vehicles (change oil, filter, etc ) every 3,000 miles or 6 months.
Replace transmission oil on 4 ambulances every 9,000 miles.
Program Highlights
Shop designed and built a Brush Attack Vehicle on a 1 -1/4 -ton Chevy Silverado
decommissioned ambulance chassis Truck incorporates a slip-on fire pump and a 300 -
gallon booster tank that is capable of receiving water dropped from a helicopter's bambi
bucket
Program Measures
ME
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Automotive Equipment
142
143
143
Shop — Vehicle ftam
144
300
300
Contractual — Vehicle Repairs
281
300
300
Semi -Annual PUC Tafety Inspections
35
50
50
ME
FIRE
FIRE EQUIPMENT MAINTENANCE
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
7
7
7
Salanes and Wages
198-10-8-8
187,918
189 598
OperatLons
199,045
202,440
202,440
Equipment
5 800
1
1
Program Total
402,933
390,358
392,038
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Chief Mechanic HFD
1
1
1
Finni ent Mechamc
4
4
4
Hehcopter Mechanic
1
1
1
Hehcopter Mechamc Temp
1
1
1
Total
7
7
7
81
FIRE
FIRE COMMUNICATIONS CONTROL CENTER
Program Description
The Fire Communications Control Center receives 911 emergency calls for fire, rescue
and medical services, dispatches emergency units as needed; provides callers with pre -
arrival emergency medical instructions
Program Objectives
1. Dispatch emergency umts within 90 seconds, upon receiving call from 911
2 Maintain annual certifications for CPR and EMD (Emergency Medical Dispatching)
for 10 dispatchers.
3 Train 2 new dispatchers to operate radio consoles after receiving 6 months of training
on computers (CAD and CML -E911) to do basic call -taking and emergency
dispatching.
4. Assign 2 new dispatcher(s) to a rotating shift schedule after 6 months of supervised
training at the radio consoles
Program Highlights
1 13,549 E911 calls were received and dispatched
2 Paramedics responded to 9,710 emergency medical calls
3. Units were dispatched to 3,839 emergency calls related to fires, rescues and
hazardous materials.
4 Three (3) upgraded radio consoles, transferred from Maui County, are in the
installation phase to replace the older, obsolete radio consoles Upgraded consoles
should be fully operational before the end of 2000.
Program Measures
Refer to Fire Protection and EMS
Program Expenditures
Refer to Fire Protection and EMS.
Personnel Position Summary
Refer to Fire Protection and EMS
82
FIRE
TRAINING
Program Description
The Training/Safety Division serves to provide training resources; to assist company
officers and their members in improving company operations toward maintaining high
levels of proficiency, efficiency and readiness; and to assert upon all members the
reduction and prevention of accidents, injuries and occupational illnesses.
Program Objectives
Conduct evaluation of 19 engine companies to accomplish 3 -minute hose evolutions
Conduct training sessions for 308 uniformed personnel to meet CFR 1910
requirements for HAZMAT.
Conduct Fire Fighter Recruit classes for 10 new recruits
Program Highlights
1 Two live house -bum sessions for recruit training (structures donated for training to
HFD)
2. Completed terrorism training for hazmat personnel.
3 Completed Fire Fighter Recruit training for 22 trainees.
IN
FIRE
TRAINING
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Fire Company Training:
5
5
2
0 oftauun hours
476
490
486
Fue/Rescue Trauunst
286
234
296
Hazardous Materal Tramwg
84
72
84
Medical Fust Responder Tmuung
56
48
56
Incident Command/Officer Trammg
56
48
56
Dnver Improvement Tmming
28
24
28
hamctiontPre-fire Plans
26
24
26
Wildland Pre -fire surveys
41
40
41
46 Sessions for 24-hour personnel
148,721
148.960
151 J61
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
5
5
2
Salaries and Wages
236,940
273,004
107,152
Operations
54,874
79,305
78,755
Equipment
6 399
2
2
Program Total
298,213
352,309
185,907
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Battahon Chief
3
Fue Apparatus Tramer
1
Fire Ca tam
1
2
2
Total
5
2
2
M
FIRE
VOLUNTEER FIRE SERVICE
Program Description
Provide instruction, training and material support to the Volunteer Fire Service operations
island -wide
Program Objectives
1 Maintain volunteer requirement of 6 training sessions per volunteer annually.
2. Establish new volunteer company at Waiki`i.
Program Highlights
1. Completed structure for Laupahoehoe Volunteer fire truck.
Z Completed installation of 30,000 -gallon water tank for Hawaiian Acres Volunteers.
Program Measures
Program Expenditures
Included with Training Division
Personnel Position Summary
Included with Training Division
85
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Volunteer Training:
Admin Research, Pr Hrs
1360
1,360
1,360
Volunteer Company Tranit (Hrs
1,080
1,080
1 080
Volunteer Co es
18
21
24
Volunteer Fire Fighters
275
375
475
Program Expenditures
Included with Training Division
Personnel Position Summary
Included with Training Division
85
FIRE
MISCELLANEOUS
Program Expenditures
ER
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Hehcopter Services
803,302
1,087 600
844,000
Westem Od & Gas School
1,998
2,0-0-0-
2,000
Basic EMT Tramm
660,012
740,799
788,500
Total
1,465 312
1,830,399
1,634 500
ER
LIQUOR CONTROL
DEPARTMENT SUMMARY
Mission Statement
To promote the health, safety and welfare of the general public by regulating the
importation, manufacture, distribution, sale and service of alcohohc liquors.
Department Goals
1. To govern operations of liquor licensees which promote reasonable practices in the
sale or service of liquors by Rules of the Liquor Commission and/or implementation
of programs which promote compliance to liquor laws.
2 To enforce the liquor laws of the State and County of Hawaii
3 To grant, renew or refuse liquor license applications and permits in accordance to
law.
4 To educate licensees, staff, commission and board members on liquor laws and issues
affecting their activities.
Funding Source and Position Count
General Fund
$ -
General Fund
Grant Revenue
S -
Grant Revenue
License Fees/Fines
S 1,000,784
License Fees/Fines 18
Total Budget:
S 1,000,784
1 Total Number of Positions 18
87
LIQUOR CONTROL
LIQUOR CONTROL
Program Description
1 To grant, renew and refuse applications or liquor licenses for the manufacture,
importation and sale of liquor
2. To amend or adopt rules and regulations having the force and effect of law in the
county.
3. To enforce state and county liquor laws by inspecting licensed premises and
investigations of complaints of violations for referral to the Liquor Control
Adjudication Board.
4. To provide services to and on behalf of the Liquor Commission and Liquor Control
Adjudication Board, including the view and amendment of procedures and duties
5 To provide education to licensees, staff, Commission and Board.
6 To review county and state liquor laws toward uniformity
Program Objectives
1 Annually review Bills for an Act affecting County agencies and the liquor department
and coordinate statewide response with liquor junsdictions and the liquor industry.
(Goal 1)
2 Annually convene the East and West Hawaii liquor advisory committees, comprised
of liquor licensees, to review and solicit recommendations for rule amendments,
pursuant to Act 168 and forward such proposed amendments to the Liquor
Commission for consideration. (Goal 1)
3. Annually consider rule amendments proposed by the Liquor Advisory Committees or
as mandated by legislation and amend Commission rules, where applicable (Goal 1)
4 Propose amendments to the Rules of the Adjudication Board for creative sentencing,
which will support public awareness of alcohol issues (Goal 1)
5. Conduct daily inspections, at an average of 15 licensees per day per investigator to
determine compliance to laws (Goal 2)
6. Conduct 24 random audio surveillance checks at premises which have entertainment
to determine compliance to noise regulations (Goal 2)
7 Respond to complaints from public within 1-3 days (Goal 2)
8 Participate in County task force, with the Hawaii Police Department to reduce access
to liquor by minors, by conducting compliance checks in 50% of the licensed
premises (Goal 2)
9 Process completed applications for liquor license within 7 days of receipt (Goal 3)
10. Process completed permit applications withm 3 days of receipt. (Goal 3)
11 Conduct pre -hearing site visits at 100% of the proposed licensed premises to
determine how neighborhoods may be affected by the application (Goal 3)
IN
LIQUOR CONTROL
LIQUOR CONTROL
Program Objectives (continued)
12 Conduct semi-annual review of licensing information and procedures to ensure
information is easy to understand and in compliance to law, and amend, as necessary.
(Goal 3)
13. Annually coordinate with IRS/State tax offices to ensure efficient inter -office
communications on tax clearances required for renewal of liquor licenses. (Goal 3)
14. Training licensing staff on Geographic Information System relating to applications
for liquor license to verify compliance to notice requirements and protestor
information. (Goal 3)
15 Conduct annual fob assessment of staff and require staff to attend classes or
conferences pertinent to their duties (Goal 4)
16. Participate in State and County task force, with the Hawaii Police, DLNR, and
Prosecutor's Office to provide 4 classes in selected schools, in East and West
Hawaii, relating to laws governing intoxicating liquor. (Goal 4)
17. Participate in State and County task force, including, but not limited to, the Hawai'i
Police Department, DLNR, and Prosecutor's Office to provide 6 classes to licensees
in East and West Hawaii, relating to laws government intoxicating liquor (Goal 4)
18. Conduct annual training to new Commission and Board members on liquor laws,
County Charter and Chapters 91 and 92, Hawaii Revised Statutes (Goal 4)
19 Participate in a minimum of 4 state and national administrative or enforcement
conferences (Goal 4)
EG
LIQUOR CONTROL
LIQUOR CONTROL
Program Highlights
1 Conducted compliance checks on youth access to liquor. Of the 141 retailers, 57 sold
at 40 4% failure rate.
2 Completed checking I D. curriculum.
3. Conducted 9 mandatory checking I.D classes to 700 employees representing 257
licenses in cooperation with HPD, Prosecutor's Office, Corporation Counsel and
Liquor Adjudication Board
4 Conducted 2 compliance checks. Of 48 retailers, 7 sold at 14 6% failure rate
Program Measures
.o
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Liquor Commlssion
Applications for Liquor Licenses
Regular
96
60
60
Renewal
343
360
360
Special
36
75
75
Transient Vessel
21
85
85
Catered Functions
114
100
100
Miscellaneous Applications
68
So
50
Permit Applications
707
1,200
1,200
Public Heanngs on Rules and Regulations
2
2
2
Meetings, Special Meetings, Workshops
16
15
15
Liquor Control Adjudication Board
Meetings, Workshops
7
10
10
Violations to Board
113
60
60
Public Hearings
0
1
1
Operations
Warnings and Citations
10
60
60
Liquor Law Education
9
100
100
Manager Examinations
139
1,000
1,000
Manaller Registrations
1_1 66
1 200
1,200
Field Inspections Per Month
920
1,500
1,500
Investiltations
106
300
300
In Service Training0
25
25
.o
R CONTROL
LIQUOR CONTROL
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
18
18
18
Salanes and Wages
48-6-16-0-4
561,479
608 948
OpemtLons
280,184
413,652
386,976
Equipment
1414-86-
5,000
4,860
Progmm Total
781 274
980,131
11-00-0-178-4
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Director of Liquor Control
I
1
1
Adrmmstrative Officer
1
Clerk II
1
1
1
Clerk III
1
1
1
Clerk -Stenographer
1
1
1
Heann s Reporter
1
1
1
Liquor Control Invesn ator II
8
8
8
Liquor Control Investigator I11
3
3
3
Pnvate Secretary
1
1
1
Supervismg Liquor Control Invesh ator
1
1
Total
18
18
18
91
MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
To create a framework that encourages opportunities for people in our community to
better themselves.
Department Goals
Administration
1 To create a framework that encourages economic stability, fob opportunities and
public participation in the decision-making process.
2 To develop government/community partnerships that work in cooperation to improve
the health, safety and quality of life on the Island of Hawaii.
3. To anticipate the challenges confronting the County's future and effectively plan for
the community's expected needs.
4 To provide for the public safety and the basic public services of the community.
Emergency Medical Service Commission
1 To provide an on-going public education service program including the exchanging
and sharing of ideas from other state, county and federal agencies for the improvement
of the management and the delivery of emergency medical services on an island -wide
basis
2 To determine future EMS needs including the establishment of additional ALS stations
as needed
3 To provide an adequate reserve of trained EMS personnel to meet current as well as
potential expanded levels of service
Clerical Services Center
To improve the centralized clerical pool concept of the Clerical Services Center, which
provides clerical support for the entire County
Committee on People With Disabilities
To work with the Mayor's Office in creating a greater awareness of the needs,
concerns and rights of people with disabilities
To ensure that the interests of people with disabilities are represented in County
matters which affect them, and that all legal requirements related to people with
disabilities are fully addressed
To assist the Mayor's office in the preparation of policies and programs relating to
people with disabilities
92
MANAGEMENT
DEPARTMENT SUMMARY
Committee on Children and Youth
To work toward the development and maintenance of a comprehensive and coordinated
system for children and youth services.
Committee on Status of Women
1. To cooperate with the state commissions and arrange for representation of the County
at State and other conferences.
2 To promote women's participation in public and private sectors
3 To act as clearinghouse and coordination body for activities and information
4 To create public awareness of the responsibilities, needs, potentials and contributions
of women as active participants
5 To seek improvements in educational, counseling programs and policies to meet the
needs of girls and women in order to better prepare them for their roles in the
community
6 To encourage an educational program for women of their political rights and
responsibilities.
7 To maintain contacts with federal, state, local and international agencies concerned
with the status of women.
Funding Source and Position Count
General Fund $ 1,002,300 General Fund 19
Grant Revenue $ - I Grant Revenue
Total Budget: $ 1,002,300 1 Total Number of Positions 19
93
MANAGEMENT
ADMINISTRATION
Program Description
The primary functions of the Office of Management are to provide leadership, direction
and supervision for departments and agencies of the County of Hawaii; to ensure that the
duties and responsibilities of the executive branch are faithfully discharged in accordance
with the provisions of the County Charter, and to represent, plan for and address the
needs, concerns and interests of the people of the Island of Hawaii
Program Objectives
1 Maintain government services for the fiscal year 2001-2002 at affordable levels
without increasing the tax burden upon homeowners.
2. Ensure that all boards and commission vacancies are filled within 60 days
3 Promote efficient, effective and timely delivery of services by having departments and
agencies develop performance measurements.
4 Have departments and agencies submit timely reports reflecting progress in meeting
stated goals and objectives.
5 Place more emphasis on development of operating and capital programs as part of
management decision making
6. Encourage all departments and agencies to seek alternate funding sources to
implement identified projects for the County of Hawaii.
Program Highlights
1. Balance the County budget without raising real property tax rates.
2 Continue to consolidate County offices to provide one-stop, easy access to government
services
3 Continue to upgrade County facilities to conform with Americans with Disabilities
Act
4 Continue to work in partnership with the tourism industry to increase the number of
direct flights to the Big Island.
5. Continue to work in partnership with the University of Hawaii at Hilo and the tourism
industry to promote ecotourism and educational tourism
6. Continue to encourage diversified agriculture and exportation of Big Island products.
7 Continue to encourage the development of new economic opportunities, such as
forestry, that will benefit a majority of the community
8 Continue the Federal Emergency Management study of natural disaster mitigation and
public emergency education
9 Continue to invite the public to participate in County of Hawaii boards and
commissions
94
MANAGEMENT
ADMINISTRATION
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Eatlmate
Incoming & Outgoing Correspondence
1 2,909
3,000
6000
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
14
14
14
Salaries and Wages
629,640
687,773
711 138
Operations
109,809
97,090
97,990
Equipment
1 231
1,050
10,800
Prograiri Total
740 680
785,913
819 928
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Mayor
1
1
1
Managing Director
1
1
1
Deputy Managing Director
1
1
1
Clerk III
1
I
1
Executive Assistant I
1
1
1
Executive Assistant 11
3
3
3
Executive Assistant 11 2/5T
1
1
1
Inizzugration Information Specialist
1
I
I
Private Secretary to the Managuilt Director
1
1
1
Private Secretary to the Mayor
1
l
1
Public Relations Specialist
1
1
1
Secretary
1
t
1
Total
1 14 1
14
14
MANAGEMENT
EMERGENCY MEDICAL SERVICE COMMISSION
Program Description
The Emergency Medical Service Commission serves in an advisory role to the Mayor and
the Fire Department in its emergency medical services program and other related
purviews.
Program Objectives
Review emergency room operations and services by geographical districts and make
appropriate recommendations.
Provide medevac helicopter services on an island -wide basis
Ensure that the existing air medical patient transportation system between the counties
is continued and upgraded, if necessary
Establish a system of emergency call boxes on all major state and county highways
and certain selected highways
Determine roles of the state and county EMS Commissions to avoid duplication and
conflicting recommendations
Program Highlights
1 To provide 24-hour aeromedical service for the people of the County of Hawaii
2 To ensure continued funding for 24-hour aeromedical service
Program Measures
Program Expenditures
FY 1999-00 FY 2000-01 FY 2001-02
Actual Budget Request
Operations 684 116-50- 1,650
Program Total 684 1,650 1,650
M.
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Estimate
Meetin s Held
7
6
4
Program Expenditures
FY 1999-00 FY 2000-01 FY 2001-02
Actual Budget Request
Operations 684 116-50- 1,650
Program Total 684 1,650 1,650
M.
MANAGEMENT
CLERICAL SERVICES CENTER
Program Description
The Clerical Services Center provides secretarial/clerical and administrative staff
assistance to the Office of the Mayor and other County agencies, as well as the Mayor's
Advisory Boards and Commissions The Center assists the public with information about
government agencies and other community services, receives and refers complaints, and
issues disabled parking placards
Program Objectives
1. Assist the clerical workload of the Mayor's Office, the Mayor's Advisory
Commissions, and County departments and agencies daily
2. Maintain a system for complaints for quick retrieval and follow-up within a maximum
two-week tum around time.
3 Respond immediately and efficiently to citizens who walk in or call for information,
direction and inquiries about various programs and services
4 Daily issuance of disabled parking permits and maintenance/up date of files.
Program Highlights
1 Incorporated required changes regarding Disabled Parking process.
2 Coordinated publication of the Hawaii County Annual Report
3. Provided administrative assistance to Executive Assistant, Norman Olesen, with
numerous mayor special projects (i.e., Kona Aquatics Center, Puna Emergency Access
Road, ADA issues, Hilo Bayfront project)
4 Assisted Executive Assistant, Rudy Legaspi, with Sister City communications and
visitations, continual recruitment and updating of boards and commissions,
coordinating meetings for Mayor's Advisory Boards and Commissions
5 Provided Executive Assistant, Glenn Taguchi, with administrative services in
providing documents in environmental review processes pursuant to Chapter 343,
Hawaii Revised Statutes, and Title 11, Chapter 200 (HAR). Provided administrative
assistance in developing Council resolutions and supporting documentation
6 Assisted Public Relations Specialist, Marcia Reynolds, in preparing correspondence
for the Mayor and responding to numerous inquiries from the media and the general
public
97
MANAGEMENT
CLERICAL SERVICES CENTER
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Asst mnents Received
1,030
1,100
1,100
Volume
1-3196-2-
14,500
14 500
Telephone Calls Received
15,499
16,500
16,500
Disabled Parkmg Petrmts Issued
2,604
3,000
3,000
Com lamts Received
85
100
100
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Clerical Services Assistant
5
5
5
Salanes and Wages
115 902
124,944
138 433
Operatons
2 039
2,830
10,580
Equipment
2 159
1
1
Program Total
120,100
127,774
149,013
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Clerical Services Assistant
2
2
2
Clencal Services Staff Assistant
1
1
1
Clencal Services Supervisor Il
1
1
1
Cleric III
1
1
1
Total
5
5
5
M.
MANAGEMENT
COMMITTEE ON PEOPLE WITH DISABILITIES
Program Description
The Mayor's Committee on People with Disabilities is a volunteer committee appointed
by the Mayor to advise him on all matters related to people with disabilities. The
committee's primary function is to review and make recommendations and provide
guidelines to improve the quality of life for people with disabilities in the County of
Hawai'i
Program Objectives
1 Improve accessibility of County facilities for people with disabilities and to
recommend priority modifications by end of fiscal year 2000-2001.
2. Provide accessible information to people who are deaf and/or hard of hearing and
blind and/or visually impaired by end of fiscal year 2000-2001.
3 Establish a Volunteer Accessible Parking Violations Program throughout the County
by fiscal year 2001-2002.
Program Highlights
1 The committee provides disability education to children in elementary schools by
sponsoring "Kids on the Block" puppet performances both in East and West Hawat`i.
2 The committee had the County ordinance changed to create the development of a
"Volunteer Accessible Parking Violations Enforcement" team throughout our County
3. The committee has distributed 4,000 copies of the Transportation Handbook that it
developed for local residents and businesses in the travel industry
4 The committee recognizes individuals and businesses in the community for their
outstanding work involving people with disabilities and improving access and
community inclusion on an ongoing basis
5 The committee recommended that the County Council meetings aired on television be
captioned in "Real Time " However, due to the cost of "Real Time Captioning," the
meetings are televised after the captioning has been added.
6 The committee, along with UH -Hilo and CIL-East Hawaii, co-sponsored a
presentation to promote awareness and a clear understanding of the Americans with
Disabilities Act It was held at the UH -Hilo campus and was opened to the public
7 The committee works with County Parks & Recreation in an effort to create access to
children with disabilities in the Summer Fun Program.
8 The committee supports and collaborates with local disability advocacy groups in its
effort to improve accessibility and inclusion to people with disabilities in our
community
MANAGEMENT
COMMITTEE ON PEOPLE WITH DISABILITIES
Program Measures
Program Expenditures
100
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Eidmate
Number of Meetings Held
11
10
1 11
Program Expenditures
100
MANAGEMENT
COMMITTEE ON CHILDREN AND YOUTH
Program Description
The Mayor's Committee on Children and Youth advises the Mayor on issues affecting the
welfare and development of Hawai'i County's young citizens The committee is
comprised of appointed volunteers who work with youth of all ages, represent the public
and private sectors and live in different communities on the Big Island.
Program Objectives
1 Continue to ensure committee representation on an Island -wide basis, selected from
individuals working with children from birth to age 21.
2 Continue to recognize and promote effective programs, existing or new, for children,
youth and families
3 Continue to increase community awareness of the needs of services and programs for
children and youth
4 Strongly recommend that the County administration re-evaluate funding an Office of
Cluldren and Youth within the next fiscal year to continue and further the work that
has been started by the coordinator and the committees
Program Highlights
In the area of young children, the committee oversees the Hawai'i County Child Care
Coordinator position This position is created through a grant from the state and links the
County of Hawai'i to the Good Beginnings Alliance and the State's Master Plan for Early
Childhood Education. The role of the coordinator included the convening of a community
council to implement a five-year County plan. The council included early childhood
professionals and stakeholders, and the plan was completed in May of 1997. The
coordinator position received a fourth year of funding, but funding was terminated at the
end of June 2000.
In terms of adolescents, the Teen Voices subcommittee meets to address the needs of our
teen population including issues such as transportation, vocational training, after school
activities, and other topics generated by the subcommittee members themselves Members
include youth and adults from Hilo, Waimea and Kona The goal of this group is to create
a five-year County plan for teens and to interface with other teen initiatives on the Big
Island.
The third subcommittee is the Big Island America's Promise program. The goals of
America's Promise dovetail with the MCCY's goals of helping our youngsters become
productive, healthy, contributing citizens with an emphasis on community service
101
MANAGEMENT
COMMITTEE ON CHILDREN AND YOUTH
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Number of Meetings Held
8
9
9
Big Island Good Begummgs
Alliance Cornmumty Council
4
4
4
Teen Voices Subcomnuttee
6
6
6
Conference Comrmttee
3
16
0
Program Expenditures
102
FY 1999-00
Actual
FY 2000-01 FY 2001-02
Bud et Request
operawas
60 451
64,812 7,812
Program Total
60 451
64,812 7 812
102
MANAGEMENT
COMMITTEE ON STATUS OF WOMEN
Program Description
The Committee on the Status of Women provides the women of Hawai'i County with a
supportive network and a community voice with which to advance the status of women.
Program Objectives
1 Issue a quarterly newsletter that focuses on Big Island women's organizations,
activities, and issues in a calendar year
2 Recent creation of the Big Island Coalition has allowed us to promote women's
interest and participation in the exercise of their political rights and responsibilities
3 Plan and implement at least one activity that facilitates the cooperation of agencies and
individuals in their attempt to reduce the level of violence against women and children
in Hawai'i County, focusing on the month of September.
4 Sponsor an essay contest to educate the public of women's roles in the community and
their historical contnbutions that celebrates Women's History Month in March of each
year
5 Conduct or participate in a workshop that disseminates current information regarding
the issue of attaining economic independence for women through `comparable worth",
such as pay equity
6. Send at least one representative to state and/or national conferences to maintain
committee members' awareness of current programs, legislation, and issues that affect
the status of women and share the information with the other committee members.
7 Hold at least three meetings in West Hawai'i to acquaint committee members with the
concerns of women from that area
103
MANAGEMENT
COMMITTEE ON STATUS OF WOMEN
Program Highlights
1 Continuing to actively participate in the legislative process During the 2000
legislative session, of the bills that were included and supported by the Women's
Coalition and the Women's Legislative Caucus, 14 bills and 6 resolutions passed that
directly impacted women and girls in Hawaii
2 Recognize the achievements of women through the promotion of a countywide essay
contest highlighting the ability of our children to focus upon the important women to
their lives
3. Spearhead the annual Women's Health Month activities providing education about
current issues pertaining to the total well being of individuals and family units
4 Annually research and publish an Urgent Services Directory for Families highlighting
needs access for Hawaii County citizens
Program Measures
FY 1999-00 FY 2000-01
Actual Budget
FY 2001-02
I Estimate
Number of MeetLns Held 10 11
l 1
Conferences Held - 1
1
Workshops Held 1
I
Program Expenditures
FY 1999-00
FY 2000-01
FY 2001-02
Actual
Budget
nest
rations 10,112
13,790
13 790
Progmm Total 10-1112-
13,790
13 790
104
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
DEPARTMENT SUMMARY
Mission Statement
To provide transportation alternatives to the residents and visitors of Hawaii County.
Department Goals
To improve transportation mobility for the public with emphasis on service to the
mobility impaired.
To assist the public in obtaining transportation alternatives to the private automobile
through the use of buses, vans, car-pooling, and shared-nde taxi
To allow users of the transportation system to travel to work, health care centers,
educational institutions, business and commerce centers, and recreational sites
Program Description
The Mass Transit Agency plans, directs, and coordinates the activities of the Hawaii
County public transportation system. The agency also provides administrative support for
the Hawaii County Transportation Commission
Funding Source and Position Count
General Fund
Is
1,224,228
General Fund
6
Grant Revenue
$
-
Grant Revenue
1
Total Budget:
$
1,224,228
Total Number of Positions
7
105
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Program Objectives
1 Increase bus ridership by 3 percent from FY 2000-01
2 Increase shared-nde taxi ridership by 5 percent from FY 2000-01
3 Purchase one additional wheelchair accessible bus for the bus system.
4 Resolve and follow-up on all complaints within two weeks.
5 Maintain a 50 percent operations cost recovery level
Program Highlights
1 Take delivery of five new, wheelchair accessible buses from Gillig bus company
2 Initiated a program with the University of Hawai'i-Hilo, to provide free transportation
for all University students on evenings and weekends. Service was expanded to 11 00
p in within Hilo The University compensates the Mass Transit Agency for all driver
costs involved.
3 Provided funds for a bus shelter in Honoka'a, built by community groups
4 Assisted Parks and Recreation by paving an area at Honoka'a Gym to prevent
flooding
5 Will purchase at least one accessible van for Coordinated Services of the Department
of Parks and Recreation
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Eetlmate
Passengers Per Hour
196
201
201
Revenues Per Mile
$106
$120
$120
Cost Per Hour
$57 15
$5800
$6000
erating Cost Recovery
5156%
520%
50.0%
Program Expenditures
106
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Request
Number of Positions
7
7
7
Salanes and Wages
242 221
212,032
205,700
Opemnons
1,215 779
1 018 528
1,018,528
Equipment
27 462
Program Total
1,485:462
1 230 560
1,224,228
106
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Automotive Mechanic I
2
2
2
Clerk 11
2
2
2
Clerk III
1
1
1
County Transportation S ciahst
1
1
I
Transit Operations Admmistrator
1
I
1
Total
7 1
7
1 7
107
MISCELLANEOUS
MISCELLANEOUS
ANIMAL CONTROL
Mission Statement
The Hawaii Island Humane Society (HIHS), contracted by the County to provide animal
control services, is a private, 501(c)3 nonprofit organization, whose mission is to prevent
cruelty to animals, promote respect for their intrinsic value, eliminate pet overpopulation
and enhance the bond between humans and animals
Goal
To investigate and resolve ammal related complaints and enforce animal control laws
Program Description
The HIHS is responsible for Animal Control contract, which involves enforcing Hawaii
County Code Chapter 4 Animal Control related laws and State of Hawaii Laws (Hawai`i
Revised Statutes 142). These laws include ordinances related to the following
• Vicious Dog Designation
• Loose Dog
• Animal Licensing
• Cruelty and Neglect
• Other Animal Control Laws
HIHS officers are trained and badged to respond and resolve animal control situations by
educating the public about responsible pet ownership and appropriate animal control laws
and penalties, issuing complaint and comply notices, citations and vicious dog
designations HIHS Officers are available 24 hours a day, 7 days a week to respond to
ammal related emergencies
HIHS is responsible for impounding, humanely euthanizing, sheltering and caring and
providing basic medical attention for animals at its three shelters (Kea`au, Kona,
Waimea). Dog and cat licensing, reunification of lost pets with owner;, a low cost
spay/neuter coupon program, response during natural disasters, volunteer program,
education program, microchipping, spay/neutenng of shelter animals, adoption,
community presentations, legislative support of animals laws and the picking up of dead
animals are also services provided by the HIHS.
108
MISCELLANEOUS
ANIMAL CONTROL
Program Objectives
1 90% of vicious dog calls will be responded to within 2 hours.
2. 90% of loose animal posing a public safety hazard calls will be responded to within 2
hours
3 90% of injured animal related calls will be responded to within 2 hours
4 90% of calls for animal control assistance by the police will be responded to within 3
hours.
5 90% of animal cruelty and neglect cases will be responded to in 24 hours and resolved
in 14 working days
6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in 48
hours and resolved in 5 working days
7 24 Sweeps of problem communities per year
Program Highlights
The Hawaii Island Humane Society was established in 1963 and started by providing
animal control services in East Hawaii Since 1990, they have provided island -wide
animal control services
The 1999-2000 fiscal year highlights include the following
• Increase in animal related calls for assistance, animals at the shelters, and public
and police demand for animal control services.
• Increases in citations and vicious dog designations issued by the HIHS
• Improved animal care at shelters
• Overall lack of staffing and dramatic increases in fixed expenses for the ammal
control contract.
• County Legislative Auditor's report and findings
• Neighborhood sweeps and community education
• Improved relations with the Police
• HIHS Staff Veterinarian.
• Consistent hours and services in Waimea and Kona shelters
• Surgery room in Kea`au and all ammals spayed/neutered before leaving the
shelter
109
MISCELLANEOUS
ANIMAL CONTROL
Program Highlights (continued)
The following are highlights of what we are working towards in the 2000-2001 fiscal year
• Advocating increased priority and funding of the animal control contract
• Improving response time by Humane Officers and overall resolution of animal
control complaints and cases in the commumty
• Working with Corporation Counsel to improve current ammal control related laws
• Reducing euthanasia rates
• Having highly trained, qualified, badged humane officers.
• Statewide coordination of animal control programs
• Meeting national standards for Humane Societies and Animal Control Programs.
• Development of a cat house and surgery room at our Kona Shelter.
• Computerized tracking of animal complaints, vicious dog designations, loose
ammal redemptions, and other records
Program Measures
110
FY 1999-00
FY 2000-01
FY 2001-02
Actual
Estimate
Estimate
Percentage of vicious dog calls will be responded to
-
-
90%
within 2 hours
Percentage of loose animal posing a public safety calls
-
-
90%
will be responded to within 2 hours
Percentage of mlured animal related calls will be
-
-
90%
responded to within 2 hours
Percentage of animal control assistance by the police
-
-
90%
will be responded to within 3 hours
Percentage of animal cruelty and neglect cases will be
-
-
90%
responded to in 24 hours and resolved in 14 working
days
Percentage of license, loose dog and any non-
-
-
90%
cruelty/neglect cases will be responded to in 48 hours
and resolved in 5 working days
Number of sw s of problem communities per year
12
24
Animal Intake
Stray/Feral
12,472
12 502
800
13,500
Owner Surrendered
3,101
3.3000
Total Intake
15,573
15,800
16,300
110
MISCELLANEOUS
ANIMAL CONTROL
Program Measures (continued)
Redeemed
671
700
750
Adopted
1,516
1,700
1,800
Adopted animal returned to HIHS for Health Reasons
-
20
15
Sent to Hawaiian Humane Society Oahu
25
50
Euthamzed
13 231
13,000
14 000
Adoption Percentage Based on total intake numbers
10%
11%
12%
Adoption Percentage Based on Adoptable Animals
-
66%
85%
Aminal Control Related calls
8,651
8,800
8,900
Dog License issued
41-30-2-
3,900
4,000
Dog License Fees Collected
$16,023
$14,625
$15,000
Cat Licenses Issued
750
800
850
hnpoundinent & Boarding Fees Collected
$7423
After Hour Emergency Calls Outs
215
250
270
Miles Traveled
13-118-3-1
135,000
138 -100 -0 -
000Dead
Dead ar u tals collected
353
375
400
Comolamt/Comvlv Notices Issued
1 186
1,300
1,500
Citations issued
HCC 4-30 Dog Running Loose
58
60
75
HRS 1443 2 License Violation
21
30
35
HRS 7-11-1109 Cruel to Animals
1
5
10
Other
2
5
10
Total Citations
82
100
130
Citations issued to Repeat Offenders
-
10
1 20
Number of Vicious Dog Appeal Heann s
-
12
15
Number of Anunal Control Cases
2,400
2,980
Number of Calls for assistance from the Police Dept
-
24
35
Number of Patrols and Anmial Pickups
-
250
300
Volunteer Hours
13,322
13,500
13,800
Number of Volunteers
45
65
Number of Trap Rentals
-
450
500
Spay/neuter CAP coupons issued
2,537
2,165
Number of Animal Control Officers
Kea'au (also serving Hilo, Hamakua, Kea'au, Puna,
Ka'u
5
5
5
Kona also serving South Kona Oceanview
2
3
4
Waimea also serving Honoka'a Waikoloe Kohala
2
2
3
Total Animal Control Officers 1
9
10
12
Program Expenditures
FY 1999-00
Actual
ill
FY 2000-01
Budget
FY 2001-02
Request
Operations 592 250
615 000
690 000
S a /Neuter CAP 35,000
35,000
35 000
Program Total 627 250
650,000
72--510-0-0-
25000
111
MISCELLANEOUS
MISCELLANEOUS/COUNTYWIDE COSTS
112
FY 1999-00
Actual
FY 1999-2000
Budget
FY 2001-02
Request
Nonprofit Grants
871,350
900,000
900,000
Schools
47,531
55,000
55,000
Fringe Benefits
State Retirement System
2,105,000
485 200
7,434,500
FICA
3,712,755
3575000
3,893,000
County Pensions
167,265
177,000
165 000
Pohce Fire & Bandsmen Pensions
11,328
11,800
11,500
Health Fund
9 539 184
10,844,000
12,1231000
UPW Prepaid Legal Plan
63,791
-
Worker's Co non
2,109,409
2 400 000
2,400,000
Unemployment Compensation
82,164
228,000
175,000
Vacation Pa
100,000
25,000
Total Frmjtc Benefits
17,790,896
17,821,000
26,227,000
Bond Issue/Debt Service
Interest
-8,8-92-1712-
9103987
9 147 492
Bond Rede non
9,835,484
10 46l883
12,013,473
Total Bond Issue/Debt Service
18,728,196
19,565,870
21,160,965
Supplemental Transfers
Transfer to Sewer Fund
232 735
Transfer to Sewer Loan Fund
-
200,000
Transfer to Solid Waste Fund
4,950,000
6 053 607
7,227,761
Transfer to Golf Course Fund
311,242
243,779
276,053
Transfer to Self Insurance Fund
1,000,000
Total Supplemental Transfers
6,493,977
6 497386
7,503,814
Other Costs
Provision for Compensation Adjustment
-
1,005,000
Sundry Refund
24 394
15,000
25,000
Provision for Reallocation
35 000
35,000
Miscellaneous Insurance Clauns & Judgments
815,423
1,000,000
1 000 000
Public Safety Disaster/Emergency
118 857
150,000
150,000
Charter Comnussion
60,672
50,000
Reartionment Committee
-
10 000
30,000
Miscellaneous Block Grants Home Program)
2,997,629
Total Other Costs
4,016,975
1 260 000
2 245 000
112
AL
PARKS & RECREATION
DEPARTMENT SUMMARY
Mission Statement
To strive to provide recreational pursuits, facilities, and human services that:
1. Foster excellence in health and civic pride.
2 Preserve and promote the uniqueness of our rich cultural heritage, diversity, and the
aloha spirit.
3 Encourage partnerships that contribute to our island's recreational enjoyment,
economic growth and prosperity
4 Fulfill community and visitor needs through safe and well-maintained facilities,
enjoyable programs and meaningful services
Department Goals
1 To provide and develop safe, clean, enjoyable and aesthetically pleasing facilities
2 To provide and promote active and passive recreational, cultural and leisure
opportunities that meet the needs of all persons.
3 To provide comprehensive and coordinated services for older individuals, which
promote maximum independence, optimum health, personal dignity and self -
enrichment.
4. To provide personal and professional growth opportunities for all staff
Funding Source and Position Count
General Fund
$11,835,339
General Fund 573
Grant Revenue
S 554,680
Grant Revenue 7
Other
S 40,000
Other
Total Budget:
$12,430,019
Total Number of Positions 580
113
PARKS & RECREATION
ALAE CEMETERY
Program Description
The Alae Cemetery provides an affordable and accessible public memorial park to
accommodate the burials of the general public regardless of race, color, creed, or financial
standing.
Program Objectives
1 Maintain cemetery grounds and pavilion to acceptable standards.
2. Assign and record all burials
Program Highlights
Reduction of water costs due to installation of new pipeline.
Program Measures
FY 1999-00
Actual
J FY 2000-01
Budget
J FY 2001-02
Estimate
Acres Mamtamed 178
23 8
238
Plots 9,354
9 569
9,569
Bunals 57
150
100
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
4
4
4
Salanes and Waxes
126,731
98,360
101,360
Operations
5,243
141-3-50-
9,400
Equipment
4 437
5,900
5,100
Program Total
136 411
118,610
115,860
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 200"1
Authorized
FY 2001-02
Request
Park Caretaker 1
2
32
Power Mower Operator
2
2
2
Total
4
4
4
114
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST HAWAII
Program Description
The East and West Hawat`i Veterans Cemeteries accommodate the local burial needs of
Big Island Armed Forces veterans and eligible members.
Program Objectives
1 Continue to seek community assistance in beautifying the cemeteries Work with Sons
and Daughters of Veterans for a project per year. Work with HCCC, Kulam or Intake
Center for clean-up preparation for special ceremonies and holidays.
2 Continue to coordinate development of the West Hawal`i Veterans Cemetery with the
Veterans Advisory Committee and the Department of Defense.
3 Educate the public on the rules and regulations of the Veterans Cemeteries by posting
the rules at the cemeteries and distribution of pamphlets to funeral homes
Program Highlights
Installation of perimeter fencing at West Hawaii Veterans Cemetery
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Acres Mamtamed
10
15
15
Plots
91-8-36-
9,836
9,8--36-
836Site
Site #1 1,636
18,631
23,950
27,600
Site #2 7,800
102 190
23,000
6 400
Site #3 400
213 056
120,314
106,864
Bunals
1 248
140
1 200
Program Expenditures
115
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
4
4
4
Salanes and Wages
92,235
73,364
72864
Operations
18,631
23,950
27,600
Equipment
102 190
23,000
6 400
Progmm Total
213 056
120,314
106,864
115
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST HAWAII
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Rtguest
Equipment rator lI Temp
1
1
1
Park Caretaker I
2
2
2
Veterans Cemetery Caretaker/Equip Operator
1
1
1
Total
4
4
4
116
PARKS & RECREATION
RURAL CEMETERIES
Program Description
The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in
Hamakua, Kohala, and Kona are properly maintained
Program Objectives
1 Continue maintenance of cemetery grounds.
2 Develop an accurate inventory of all graves within the cemeteries. Complete by
December 31, 2001
3. Assign and record all burials
Program Highlights
Takeover of Waal cemeteries from Department of Public Works as of July 1, 2000.
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Cemetenes
7
7
7
Pro am Total
11417
9 938
8,900
North Hao/Hamakua District:
Honoks'a Kukudtaele Kuka'iau Lau ahoehoe
4
4
4
North/South Kohala District:
Hawi Waimea
2
2
2
North/South Kona District:
Kea u
1
1
1
Program Expenditures
117
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Operations
11 417
938
2:9
8,900
Pro am Total
11417
9 938
8,900
117
PARKS & RECREA'T'ION
HAWAII COUNTY BAND
Program Description
The Hawai'i County Band was established in 1883 and has provided music for parades,
concerts, festivals, ceremonies, and other special events throughout the Big Island for over
115 years. Presently, as a representative of the County of Hawaii, the Hawai'i County
Band strives to maintain high musical standards, continues to enhance community events
through all districts of the island, and serves as a musical resource for the County and
State of Hawai'i
Program Objectives
1 Provide musical services for the island residents and visitors by working with
community organizations and providing 29 musical services annually (e.g. parades,
ceremonies, festivals, etc ) which enrich Big Island events.
2 Provide 11 monthly Mo'oheau Bandstand concerts that are entertauung, educational,
musically challengmg, and historically significant.
3. Sponsor the Intermediate and High School Concert Band Festival, which showcases
school bands from the Big Island and elsewhere, annually.
4 Feature young musicians as soloists on the May Mo'oheau Bandstand Concert, which
provides musically educating opportunities for the young people of the County of
Hawaii, annually.
Program Highlights
1. Monthly Mo'oheau Bandstand Concerts (95 -year tradition)
2 Annual May Mo'oheau Bandstand Concert features high school students as soloists
(Kaweo Kanoho, a University of Hawai'i student was the May 2000 soloist)
3 Sponsorship of the Annual Intermediate and High School Band Festival (April 14,
2000)
4 July 4`h Mo'oheau Bandstand Concert in conjunction with the Jaycee Fireworks
Display
5 President's Day weekend concert (February 20, 2000) at the Kona Inn Oceanside lawn
with sponsorship by the Kona Community Chorus.
6 Participation in four Veteran's ceremonies (Veteran's Day, Memorial Day, Korean
War 50`s Anniversary, and Club 100).
7. Participation in parades throughout the island (Ka'u Independence Day, International
Festival, Waimea Aloha Festival, Kona Coffee Festival, Hilo Christmas, Pahoa
Christmas, Meme Monarch, and Honoka'Westem)
8. Internet web site of the Hawaii County Band donated by Syscon, which includes the
schedule, personnel, history, and other information about the band
(hawaiicountyband mui net)
118
PARKS & RECREATION
HAWAII COUNTY BAND
Program Highlights (continued)
9 The Director of the Hawaii County Band has assisted local school bands and has been
invited yearly to conduct Honor and Select Bands throughout the State (e.g. 2000 Big
Island Intermediate Honor Band, O'ahu Band Directors Association's 2000 81° Grade
Select Band, and Hawaii Youth Symphony Association's 2000 Pacific Music Institute
Band)
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Performance Services
42
55+
55+
Rehearsals
97
65+
65+
Estimated Attendance
416-5-3
2,737
612E
-3,6-12-
20 Parades
-50-,000+
50,000+
50,000+
5 Ceremonies
3,000
3,000
3!000
22 Concerts
5,00-0-
5,000
5,000-
0008
8 S tial Events
5,000
5,000
5,000
Eiicirnc
40 1
40
1 40
Cost Per Performance
Hawai'i County Band
$1064
$1123
$1148
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
40
40
40
Salaries and Wages
123,008
132,047
13-11-679
Operations
416-5-3
2,737
612E
-3,6-12-
Equipment
ui ment
9
9
5,000
Program Total
127,661
134,784
140,291
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Band Director
1
1
1
Assistant Band Director
1
1
1
Musician I
4
4
4
Musician II
9
9
9
Musician BI
10
10
10
Musician IV
8
8
8
Musician V
7
7
7
Total
40 1
40
1 40
Note All positions are part -tine with the exception of the Band Director
119
PARKS & RECREATION
WEST HAWAII BAND
Program Description
The West Hawar`i Band provides music for parades, ceremonies and other events,
principally in the Hamakua, Kohala and Kona districts, to support and inspire traditional
and emerging cultural, charitable, educational, recreational and economic activities, and
provides musical enjoyment and satisfaction for residents and visitors of diverse ages and
backgrounds, through performance and rehearsal.
Program Objectives
1. Provide musk for charitable or non-profit groups 3 to 5 times.
2 Perform in 8 to 12 parades
3. Target concert performances for older individuals 4 times.
4. Provide music for "one-time only" events when appropriate
5. Provide on-site concerts before or after parades 2 to 4 times.
6 Increase repertoire by 6 to 8 musical selections
7 Sight-read 8 to 16 new musical arrangements.
8 Maintain participation of 3 to 6 middle and high school students
Program Highlights
1 Furnishes inspirational music for the American Cancer Society, American Lung
Association, Boy Scouts, and Keauhou Rehabilitation Center residents
2. Annual participation in Kona Coffee Festival, Ironman Triathlon, International Billfish
Tournament, Kamehameha Floral parade and Aloha Week celebration events.
3 Offers students and other mstrumentalists chances to play diverse and meaningful
music within a group.
4 Provides flourish for community parades, ceremonies and other gatherings
Program Measures
120
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
I Estimate
Performances
22
2220
Rehearsals
40
36
36
120
PARKS & RECREATION
WEST HAWAII BAND
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
19
19
19
Salaries and Wages
16-12-2-0-
21,000
20 216
orations
4
9,500
6 125
program Total
16-12-2-0-
30,500
26,341
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Band Director
1
1
1
Assistant Band Director
1
1
1
Musician I
4
4
4
Musician n
7
7
7
Musician III
6
6
6
Total
1 19 1
19
1 19
Note All positions are part -tune
121
PARKS & RECREATION
ADMINISTRATION
Program Description
The Parks & Recreation Administration provides organizational support services to all the
divisions/sections and bands to achieve the development and implementation of the
department's mission.
Program Objectives
1 Implement the transition plan for accessibility to public facilities during the fiscal year
2 Implement the transition plan for recreation program accessibility during the fiscal
year
3 Implement the transition plan for playground safety and accessibility during the fiscal
year
4. Provide personal and professional growth opportunities for administrative staff
through a minimum of one annual training session
5. Upgrade a minimum of one park facility within each council district, within budgeted
resources during the fiscal year
6. Practice fiscal prudence and develop alternatives to be user friendly in revenue
generating services and work within budgeted resources
7 Provide a safe environment and develop/implement a consistent safety education
program for the benefit of employees and park facility users
8. Continue to promote the "Friends of the Park" program and identify a minimum of
three community service projects that focus on maintenance and/or improvements to
park facilities.
9 Continue to promote community partnerships to manage and maintain recreational
facilities.
10. Develop and implement a five-year plan for maintenance and capital improvement
projects.
Program Highlights
The following will be accomplished in fiscal year 2001-02:
1 Complete Phase I of the transition plan for accessibility to public facilities.
2. Continue implementation of the transition plan for recreation program accessibility.
3 Secure funding for playground safety and accessibility projects
4 Develop a web site camping reservation system, including the use of credit cards for
camping and facility reservations
122
PARKS & RECREATION
ADMINISTRATION
Program Highlights (continued)
5. Complete tree planting projects at Shipman Park, Kawamoto Swim Stadium and
Kamehameha Avenue corridor, through the "Friends of the Park" and Kaulunani
Urban Forestry Grant programs
6 Complete conversion of chlorine system at swimming pools, wastewater system
upgrade at Kolekole Park and Miloh'i Beach Park, and construction of the new
Keaukaha gymnasium
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Camping Permits Issued
-3,8-0-0-
3,800
3 900
Pavilion Petnuts Issued
1 700
1,900
2 000
Tmmm Sessions Attended by Administrative Staff
59
60
65
Facilities DeveloW or Renovated[Upuaded
7
l
9
Fnends of the Parks Projects
2
3
3
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
13
13
13
Salanes and Waltes
5-32-,8--30-
504,859
516 419
Opemions
76,751
89,346
67 843
E w ment
5,224
2,510
2,600
Program Total
614,805
596,715
586,862
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Parks & Recreation Director
1
1
I
Deputy Parks & Recreation Director
1
1
1
Account Clerk
2
2
2
Accountant I1I
1
1
1
Clerk H
1
1
1
Clerk III
2
2
2
Departmental Personnel Clerk
1
1
1
Park Planner/Admimstrative Officer
1
1
1
Personnel Management Specialist Il
1
1
1
Pnvate Secretary
1
1
1
Senior Account Clerk
1
1
1
Total
13
13
13
123
PARKS & RECREATION
PARKS MAINTENANCE
Program Description
The Parks Maintenance Division maintains neighborhood parks, beach parks,
playgrounds, ball fields, and other recreational facilities; undertakes construction, repairs
and renovation projects for buildings, equipment and grounds; operates a plant nursery to
support landscaping and beautification projects; operates a storeroom for departmental
maintenance supplies.
Program Objectives
1 Maintain completion range of 1,750-1,900 work orders on an annual basis
2. Undertake two beautification projects per district (18).
• One of which supervisor to work with a commumty group to beautify parks —
park per district minimum.
3. Reduce complaints regarding maintenance of facilities by 10%.
• Monitor type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections
• Make annual inspections of facilities with responsible supervisor
Analyze and discuss methods of improvements
4. Establish numerical data for tree trimming projects, herbiciding, and ballfield
renovations, for year to year analysis and comparison.
5 Provide for safe facilities and grounds
• Conduct safety inspections of facilities
Weekly by supervisors (52)
Annually by safety representative and safety committee as requested
Correct hazards on a timely basis
6 Provide for a safe working environment
• Participate with department safety committee and discuss and evaluate accident
reports
Correct any hazardous conditions or practices.
• Increase the minimum of safety instructional session to two per crew per month
(216).
7. Increase productivity through efficient purchasing and utilization of daily use type and
heavy equipment
124
PARKS & RECREATION
PARKS MAINTENANCE
Program Highlights
New, innovative ways to offset the lack of manpower with the addition of maintenance
responsibilities were employed by working with various agencies in providing manpower
assistance Hilo Intake Center and HCCC provided manpower to complete projects in One
Pauahi Place, Lili`uokalani Gardens,Downtown Hilo, Mo`oheau Park, Richardson Ocean
Center, Bayfront Beach Front, Bayfront Soccer Fields, and Kealoha Park. Projects were
for landscaping, major cleanups, building of stonewalls and preparation for special events
Studies to find methods to lessen operational costs such as utility expenses were instituted
Effort to cost savings to be evident at the close of fiscal 2000-2001 year
2,538 work orders were received, 1,809 were completed
Numerous beautification projects were completed. Projects included painting at Cooper
Center, Onekahakaha Beach Park, Hualam Park, Kam Park, Hakalau Gym, Carvalho Park,
Lokahi Park, Amaola Park, Kolekole Park, Keikiland, etc. Planting of trees and plants
were done at Kamehameha Park, Kona Old Airport, Shipman Park, Moho`uh Park, Mt
View Park, etc General clean-up by community organizations were organized for Reeds
Bay, Onekahakaha Beach Park, Waiolama Canal, Downtown Hilo, Lili`uokalani Gardens,
Richardson Ocean Center, Bayfront Beach, Old Airport, Kolekole Park, Laupahoehoe
Point, Lokahi Park, etc
Program Measures
Facilities Maintained:
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Beach Parks
28
30
28
Parks & Playgrounds
46
48
46
Gyrns & Recreation Centers
30
30
30
Swtnuning Pools
9
9
9
Tennis Facilities
20
20
20
Other Facilities
40
1 40
40
Com ]amts Received
N/A
25
22
Beautification Projects
N/A
1818
Work Orders Completed
1 809
1 397
1 900
Trammz Sessions
51
144
216
Program Expenditures
125
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
IN
124
125
Salanes and Wages
-3,341,071
2 929 538
2-1995-172-4
Opemuons
1,141,8-6-0-
1,638,353
1 576 480
Equipment
235 353
90,500
185,600
Program Total
4 718 284
4,658,391
475718- -04
125
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Budding & Grounds Utdity Worker
1
1
I
Builchnit Mamtenance Helper — T=rT
2
2
2
Buildmg Mamtenance RepaLrer
6
6
6
Buildmjt Mamtenance Repairer- Temp
I
1
1
Buildtn& Mamtenance Supervisor II
1
1
1
Electromc Pump -Mechanical Electncian
1
I
I
Eur meat Operator I
2
2
2
Equipment Operator 11
5
5
5
w meat Operator II- Temp
2
2
2
Laborer II
3
3
3
Laborer II- Temp
I
1
1
Lead Bwldmg Mamtenance Repairer
1
1
1
Lead Maintenance Electrician
1
1
1
Lead Plumber
1
Mechamcal Repair Welding Supervisor
I
1
1
Mechanical Repairer- Ternp
1
1
1
MechamcalRepairer-Welder
2
2
2
Nursery Worker
1
1
1
Park Bldg & Grounds Mamtenance Supervisor
1
1
1
Park Caretaker 1
35
41
41
Park Caretaker I— 1/2T
7
3
3
Park Caretaker I — 2/5T
5
4
4
Park Caretaker I — 9/20T
1
Park Caretaker II
4
4
4
Park Caretaker III
I
1
I
Park Caretaker III- Temp
1
1
1
Park Construction & Maintenance Supervisor
1
1
1
Park Facihties Refuse Collector
2
2
2
Park Mamtenance Supervisor I
I
1
1
Park Mamtenance Supervisor Ii
1
1
1
Park Mamtenance Supervisor III
3
3
3
Park Mamtenance Supervisor IV
3
3
3
Plumber
1
1
1
Power Mower Operator
5
5
5
Power MowerOperator- Temp
1
I
1
Senior Account Clerk
1
1
1
Storekeeper
1
1
1
Superintendent of Park Mamtenance
1
1
I
Tractor Mower Operator
9
9
9
Tractor Mower Operator- Temp
1
1
I
Tree Trunmer
2
2
2
Tree Tnmmer Temp
1
1
1
Tree Trmimer-Equipment Operator 11
1
1
1
Tree Trunmer-HeavyTruck Dnver
II
1
Tree Tnmnung Crew Supervisor
1
1
1
Total
124
124
125
126
PARKS & RECREATION
RECREATION
Program Description
The Recreation Division plans, conducts, arranges or promotes organized recreation,
athletics, crafts and other leisure time activities for all age groups at recreation centers and
facilities throughout the County of Hawaii
Program Objectives
1 Provide introductory instruction in all recreational facilities in at least 4 of the
following sports (basketball, baseball, volleyball, track and field, terms, flag football,
badminton) for children and adults, one or more in each respective season (i.e Fall —
basketball; Winter — baseball and track/field; Spring — volleyball; summer — tenms/flag
football).
2. Provide at least six seasonal arts and craft activities for children and adults in all
recreational facilities (i.e Fall — Halloween/Thanksgiving/Chnstmas craft activities,
Winter — Valentines/St. Patnck/Easter activities, etc.)
3 Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions A comprehensive safety inspection to be conducted on a quarterly
basis
4. Plan, organize and implement a minimum of two district -wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e Hilo District — The Biggest Easter Egg Celebration; Hamakua District — Hamakua
Fun Day, etc.)
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i a summer
camping program in partnership with the YMCA).
6 Provide quarterly training for the P&R staff in ADA concerns, issues and how to
adapt/modify activities and professional and self-improvement/enhancement
7. Develop a recreational program at Kahuku Park (Oceanview-Ka'u) with a 2/5 time
Recreation Technician III, by the 3rd quarter.
8 Introduce "Wheel Chair" basketball awareness to the staff and public, in partnership
with the Mayor's Committee on People with Disabilities
127
PARKS & RECREATION
RECREATION
Program Highlights
Projects for the current year include:
1 Annual P&R Track & Field Meets (4) Exponent and Age Group/East HI and West HI
2 ADA activity per district with ADA Specialist
3. Annual Biggest Easter Egg Celebration — Hilo
4. Annual Hamakua Fun Day
5 Annual Martial Arts Camp for children
6. Martial Arts Seminar (3 days) with Certified Instructors from Japan
7 District wide Bicycle /Education/Recreation programs
8 Islandwide Elks Hoop Shoot Competition in partnership with the Elks
9 Punt/Pass/Kjck Contest in partnership with the NFL
10. Jimmy Yagi's Basketball Clime
11. Jeff Law's UHH Basketball Clinic
12. Callen Perreira's UHH Softball Clinic
13. Sharon Peterson's UHH Volleyball Clime
14. Joey Estrella's UHH Baseball Clime
15 Papaaloa's Haunted House Experience in partnership with the Hilo Jaycees
16. Butler Building Haunted House in partnership with the Hilo Jaycees
17. Hiking Programs
18 Participate in the Hershey Track meet in Honolulu
19. Transfer/reallocate a P&R staff to Hawaiian Beaches and implement a recreational
program at Hawaiian Beaches
128
PARKS & RECREATION
RECREATION
Program Measures
Program/Events
FY 1999-00
Countywide
Participants
Actual
FY 2000-01
Countywide
Participants
Budget
FY 2001-02
Countywide
Participants
Estimate
Instructional Sports Program (Baseball, Softball,
Basketball, Floor Hockey, Pickle Ball, Volleyball, Tenms,
Track & Field,Cr uette
147,922
85,000
155,000
Arts & Crafts
41,924
55,000
50,000
Organized P&R Sports Games/Chmcs (Baseball,
Basketball Volleyball)
6-0,16-0
85,000
65 000
Music and Dance
42,463
-55,0-0-0-
50,000
Drama Storytelling, Puppetry
15-,5-6-6-
25,000
20 000
Physical Fitness/Aerobic for Tots to Senior Citizens
99,767
130,000
125,000
lslandwide Exponent and Age Group Track and Field
1,500
1,000
1,500
Easter Egg Celebrations
17,500
8,000
20,000
Hamakua Fun Day Celebration
5,000
7,000
8,000
Halloween Haunted Houses/Contests
15,000
17,000
2-010W-
0000Elks
ElksHoop Shoot Contest
1,000
1,000
1,000
Martial Arts Demonstration/Fair/Clinic
5,000
7,000
6,000
Bicycle Prram
1000
1,400
1,200
Air Rifle/BB Gun Safety Program
1,000
1,400
1,200
National Girls and Women in Sports Day
1,000
1,400
1,200
Hikm& Pro
2-1500
3,500
3,000
Ohana Fisbm Day/FishingDay/Fishing Derbies
1,000
1,500
1,250
Wheelcbarr Basketball
100
50
TOTAL
459,302
485 300
529 400
Persons Utdizm Facilities - Total
2 657,037
-3,-5 0-0 000
2-1750,000
Program Expenditures
129
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
69
69
69
Salaries and Wages
1 364 791
1,321,679
1 468 677
Operations
355 706
387,400
426,685
Equipment
l4 236
3,600
4 800
Program Total
1173-417-3-3
1 712679
1,900,162
129
PARKS & RECREATION
RECREATION
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
VY 2001-02
Request
Account Clerk
1
1
1
Clerk I1
1
1
1
Recreation Admuustrator
1
1
1
Recreation Director H
22
22
22
Recreation Director 11— 1/2T
I
1
I
Recreation Director IV
5
5
1 5
Recreation Instructor Hourly - Temp
25
25
25
Recreation Speciahst II
1
1
2
Recreation Specm1ist 1/2
1
1
Recreation Technician II
1
1
1
Recreation Techmcian ll — 3/4T
2
2
1
Recreation Techmcian II — 1/2T
4
4
3
Recreation Technician II — 2/5T
2
2
Recreation Techmcran III
1
1
1
Recreation Technician III — 3/4T
1
Recreation Techmcian III — 1/2T
1
1
2
Recreation Technician IN — 26T
2
Total
69
69
69
130
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Program Description
The Summer and Inter -Session Program provides for the County of Hawai'i's elementary
school children, a five to six week, diversified recreational program, including team
sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and
enrichment activities
Program Objectives
1 Conduct a mimmum of 24 Summer Fun programs island -wide.
2. Supplement the regular Summer Fun program with various enrichment -type programs
for those willing to pay the higher fee:
• Develop and implement a special all -day educational/recreational program at
Richardson Ocean Park, focusing on water This will run for five weeks, from 8
a in to 3 p.m, targeting children in grades 2 — 5
• Develop and implement a teen -scene program at Puueo Community Center,
teaching life's skills with emphasis on leadership training This will run for five
weeks from 8 a in. to 2 p in , targeting teens 12 — 17 years old
• Develop & implement a camping program at various P&R campsites in partnership
with the Waimea Family YMCA This will run for five weeks, from Tuesday
through Thursday, impacting all the various districts' children in grades 3 — 6.
• Develop and implement an all -day enrichment program at Waiakea Recreation
Center This will run for five weeks and target children in grades 3 — 6
• Develop and implement an all -day Summer Fun Academy at Kapi'olani School to
run for five weeks and target children in grades I — 4.
• Implement a five-week Summer Track and Field Program for youngsters (ages 6
through 18) in the Puna/Ka'u District, including two track meets, culminating with
sending finalists to the Hershey Track and Field meet held on Oahu in July
• Implement a five-week Summer Tennis program for children in grades 1-6.
• Implement a Teen Program at Hale Halawai in partnership with the Kona Family
Support Services
Develop a water sports program (sailing/swimming/canoeing) in partnership with
the YMCA
3 Develop at least two inter -session activities for communities with schools on year
round schedule
• Equestrian Fun (Horseback riding)
• "Zoo Who, Where are you night creatures9" A fun and educational session at the
Zoo.
4. Integrate children with disabilities into the summer and inter -session programs
wherever possible, through the assistance of the Therapeutic Specialist.
5 Restructure the Summer hire positions and increase the pay
131
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Program Highlights
In addition to the "repeat programs" of last fiscal, we will be providing a couple more
specialized programs at a higher fee than the nominal $15 for 6 weeks.
The following shows the highlights of this past fiscal year's program -
1 21 Regular Summer Fun sites ($15 per child)
2. Summer Discovery House at Kapiolani ($150 per child)
3 Combination Summer Fun program with Honomu and Kulaunano ($15 per child)
4 Ocean Exploration Program at Richardson Ocean Park ($150 per child)
5 Camping Program in partnership with YMCA ($50 per cluld)
6. Waiakea Rec Enrichment Program (All day program featuring 8 classes at $25 per
class per child)
7 Teen Program at Pu`ueo Community Center ($75 per teen)
8 Tennis Program at Ho`olulu ($25 per child)
9 Summer Track and Field at Puna/Ka`u Districts ($10 per participant)
132
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Program Measures
PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER AFTERNOON PROGRAMS
Districts
FY 1999-00
Actual
FY 2000-01
Budget_
FY 2001-02
Estimate
Persons Served
1 2,806
3,400
1 3,000
PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER AFTERNOON PROGRAMS
Districts
Regular
Summer
Fun
Sites
Ennch- Summer Teen
ment Fun Prog
Ping Acad
Aquatic
Enrich-
merit
Ping
Track
and
Field
Ping
After-
noon
Pros
Carts.
ing
Pmg
Special
Events
Inter-
Session
I
Total
Sites
Total
Children
Hilo
6
1 1 1
1
104,499
5
244,948
3
4 1
22
5,500
Puna/Ka'u
6
Active Aide
1
4
Activity Technician I
2
2 1
1.5
1,500
Hamakua
5
8
Total
1 165 1
4
1103
I
10
11000
N/S Kona
2
1
2
3
1
8
1,500
N/S Kohala
J
3
1
1
8
1,300
TOTAL
22
1 1 1 2
1
1
1IB
I
9
7
63
II,000
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
165
132
103
Salanes and Wages
152,335
179,895
17918-95
Operations
92-16-13-
74,499
104,499
Program Total
244,948
254,394
284,394
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Summer Fun Aides
40
25
Summer Fun Instructor
85
75
Summer Fun Leader
20
15
Summer Fun Specialist
20
10
Summer Fun Director
7
Active Aide
83
Activity Technician I
12
ffAvity Techmcian III
8
Total
1 165 1
132
1103
133
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Description
The Ho`olulu Complex assures the safe, samtary and efficient use of all facilities at the
Ho`olulu Complex (Dr. Francis F. C Wong Stadium, Afook-Chinen Civic Auditorium,
Edith Kanakaole Multi -Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally
Kaleohano's Luau Hale, Butler Building and Hilo Drag Strip).
Maximizing the use of all facilities by servicing everyone in an equitable and fair manner,
and through careful scheduling and accommodating of
1 Public requests for private parties and sports activities.
2 Professional or non-profit agencies that promote East Hawaii or islandwide events.
3 School activities and sporting events
4 Agencies that promote activities for statewide, national or international participants
5 County and department functions
Program Objectives
Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs
b Pressure wash each facility once every quarter
c Check on safety hazards daily.
d. Clean and sanitize facilities before and after events
e Work with Safety Committee to have courtesy safety inspection annually
Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex) -
a. Mow lawn weekly, weather permitting
b. Close each ballfield at least one week annually for field renovations.
c. Aerate ballfields semi-annually.
d Fertilize ballfields monthly
Provide training for staff
a Conduct safety talks on different topics every quarter
b Retrain employees on equipment use semi-annually.
c Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
d Provide refresher course on Material Safety Data Sheet annually
134
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Objectives (Continued)
4 Enforce rules and educate sponsors:
a Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations
b. Revise rules annually.
c Distribute rules with applications.
5 Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
b. Do beautification/landscaping project for each facility annually.
Program Highlights
Fiscal Year 2000-01:
1 Renovations to Walter Victor Stadium pavilion started 10/4/00.
2. Renovations to Aunty Sally Kaleohano's Lu'au Hale — bid awarded
Fiscal Year 2001-02:
1 Year in advance reservations starting January 2001 for reservations in 2002.
2 Service following major events:
a World Conference on Hula- July 30 -August 4, 2001
(estimate 3,000 participants from all over the world)
b County Fair: September 13-16, 2001
(estimate 40,000 people attending during week)
c Big Island Invitational Basketball Tournament: November 23-25, 2001
(nationally televised games)
d. Tahiti Fete- February 15-17, 2002
(groups from Tahiti and U S. mainland
e Meme Monarch Festival: April 3-6, 2002
(world renowned event)
f. Spring Fest May 2-5, 2002
(estimate 50,000 people attending during week)
135
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Persons Served — Altgregate Total
690,000
725,000
725,000
Activities Accommodated
2,708
2,400
2,400
Afook-Chum Auditonum & Butler BuildmIt
226,014
234,316
234,316
Revenue Makmg
155
9,400
14,400
No Revenues
282
650,252
661,834
Kanakaole Multi-Puipose Stadium
1
1
I
Revenue Makmg
226
3
3
No Revenues
93
1
Wong & Victor Stadiums
1
1
Revenue MaUng
196
:a
16
No Revenues
1,212
Seven Seas Luau House
Revenue Makmg
103
No Revenues
363
Hilo Drag Stn
No Revenues
78
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
16
16
16
Salanes and Wages
487 474
406,536
413 118
Operations
226,014
234,316
234,316
Equipment
11 123
9,400
14,400
Program Total
724,611
650,252
661,834
Personnel Position Summary
Position Title
FY 199940
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
1
1
Building Mamtenance Repairer
1
1
1
Facihues Mamtenance and Service Worker I
6
6
7
Facilities Mamtenance & Service Worker I 1/2T
2
2
1
Facilities Maintenance & Service Worker 13/5T
I
1
1
Facilities Mamtenance & Service Worker 12/5T
1
1
I
Facihues Mamtenance and Service Worker H
3
3
3
Ho'olulu Co lex Mamtenance Supervisor
1
Ho'olulu Co lex Manager
1
1
Total
16
16
16
136
PARKS & RECREATION
AQUATICS
Program Description
The Aquatics Division develops and initiates water safety operations and program
utilizing training and education of all Aquatic staff. It maintains safety services and
promotes preventative actions, progressively implements advanced safety equipment and
strategies to meet our goals and acts as principal resource and consultant on all matters
relating to water safety on the Island of Hawai'i.
Program Objectives
1. Orchestrate safety services at our nine (9) pool facilities, providing safe recreational
swimming to approximately 650,000 patrons Offer Learn to Swim programs as well
as special programs such as water aerobics to approximately 2,200 patrons.
2. Maintain water safety services at our ten (10) beach parks with implementation of
better support equipment such as: 1 All Terrain Vehicle (ATV), 2 new 2 -person
towers, 4 softop rescue boards and additional 4 Automatic External Defibrillator
(AED), at key locations
3 Develop a Big Island Water Safety video in co-sponsorship with an outside agency. To
be completed 6 months after beginning of fiscal year with possible assistance from
tourism board and/or County Research and Development to be viewed by school
children around 6 1 grade This is approximately the age where children start visiting
beaches without parents and would be a preventive safety action.
4 Develop wellness program for staff through improved cross training and other means
to reduce absenteeism, increase operating capacity and improving morale. Incentives
would occur by year's end
5 Provide American Red Cross classes to the general public and staff as follows:
• Two (2) Water Safety Instructor (WSI) classes in West Hawaii before end of
fiscal year
• Two (2) Water Safety Instructor (WSI) classes in East Hawaii before end of fiscal
year.
• Two (2) Lifeguard Training (LGT) classes per year at each of our nine (9) pools.
• Two (2) Workplace Training Standard First Aid/Cardiopulmonary Resuscitation
(SFA/CPR) classes per year at each of our nine (9) pools.
6 Provide a minimum of four (4) United States Lifesaving Association (USLA) Open
Water Rescue classes to existing Water Safety Officers on staff as beach lifeguards at
the following rate•
• Two (2) per year in West Hawaii, one (1) in March and one (1) in September
• Two (2) per year in East Hawaii, one (1) in March and one (1) in September
• All new employees entering in as beach lifeguards pnor to going on duty
137
PARKS & RECREATION
AQUATICS
Program Objectives (continued)
7 Co-sponsor four (4) Junior Lifeguard Programs, one in East Hawaii, one at Pahoa
Pool, one at Hapuna Beach and one at Kailua-Kona. This will culminate in an Island
wide competition promoting ocean safety awareness and strengthening ocean skills for
approximately 250 children between the ages of 10 and 18.
8 Plan, promote and implement the 2000-01 U S. Synchronized Swimming competition
scheduled for July 2001 at the Kona Community Aquatic Center
9 Plan, promote and coordinate eight novice swim meets serving approximately 300
participants during January 2002 to May 2002.
10 Plan, orchestrate and host the Statewide Water Safety Conference to be held at a West
Hawaii location on September 20 - 21, 2001
11 Initiate the training of selected Water Safety Officers to be used as Jet Ski rescue
teams for future anticipated Jet Ski program by end of fiscal year.
12 Get sponsors to provide two additional Automatic External Defibrillators per fiscal
year to selected pool or beach locations and maintain training on such
13. Plan, promote, sponsor and coordinate special events such as the Annual Richardson
Roughwater Swim and Waiuli Body Board Contest Continue to co-sponsor Hapuna
Roughwater Swim in July as well as plan and promote one additional competition such
as mmi-triathlon, biathlon or Lifeguard Competition by end of Fiscal Year.
Program Highlights
• Three million patrons to our pools and beach parks
• Six beaches are patrolled 7 days per week, with 11 guarded weekends and holidays
• Nine public swimming pools, six 25 -yard and three 50 -meter
• Activities include lap, recreational swim, swim lessons and water aerobic exercise
classes
• July 15-21, 2001 U.S Synchronized Open Swim Championship will be held at the
Kona Community Aquatic Center bringing nearly 650 participants
• County of Hawaii will host the State wide Water Safety Conference in September for
approximately 150 lifeguards
• Richardson Ocean Park will be remodeling the mann museum to host visitors with
classes in ocean awareness
• Aquatics will sponsor events such as Richardson and Hapuna Rough Water swims,
Waiuli Body Board and Body Surf Meet and beach clean ups
138
PARKS & RECREATION
AQUATICS
Program Measures
Pool Attendance
Location
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Swuruning Pools
9
9
9
Beaches with WSO Staff/Patrolled
10
10
10
Persons Served at Beaches
1,714,800
2,000 000
2,100,000
Persons Served at Pools
664 759
650,000
900 000
Individuals Rescued at Beaches
194
250
300
Major Fust Aid Craven at Beaches
193
250
300
Novice Meeta/Partict is
7/150
8/225
8/225
Learn to Swan
1 455
2 000
2000
Excursions/Classes at Richardson Ocean Park
5,003
3 200
5,200
Pool Attendance
Location
Total Count
1998-99
Total Count
1999-00
Honoka'a'•
17,504
20,377
Kawamoto'••
179,069
120,162
Kohala'•
41,440
24,895
Kona
38,193
30,437
Lau ahoehoe'•
1912-47
18,566
NAS***
36,206
30 034
Pahala••
26,489
26 271
Pahoa
133,717
113 632
KCAC'
101,9
280 385
Total
593,8!
644,759
•KCAC opened 4/1199 ••No Weekend bfeg=d •••Repairs Done
Program Expenditures
139
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
90
87
87
Salanes and Wages
1170-8-1792-
1 753 684
1 955 532
Operations
611,195
667,907
674,395
Equipment
39 342
28,850
19 450
Program Total
2,359,329
2 450 441
2,649,377
139
PARKS & RECREATION
AQUATICS
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
1
1
Aquatic Program Administrator
1
1
1
Clerk III
1
l
1
Lifeguard I Pool
3
4
5
Lifeguard I Pool '/2T
1
2
1
Life and I Pool 2/5T
10
4
3
Life I Pool 3/5T
-
1
2
Lifeguard I Pool Temp
1
1
1
Ocean Park Infomtation Assistant
1
1
1
Senior Lifeguard
9
9
9
Swuraming Instructor Temp
12
12
12
Swimming Instructor %T Ternp
4
4
4
Swunming Pool Custodian %,T
6
6
1 6
Water Safety Officer I Ternp
8
8
8
Water Safety Officer II
15
151817
Water Safe Officer II'/.T
3
3
Water Safe Officer 11 %2T
4
7
Water Safe Officer II 9/20T
2
1
Water Safe Officer 11 2/5T
4
2
Water Safe Officer II 3/5T
1
Wooer Safe Officer 113/1 OT
2
1
Water Safe Officer IV
2
2
Total
90
87
140
PARKS & RECREATION
CULTURE & COMMUNITY ARTS
Program Description
The Culture & Community Arts Section promotes, perpetuates and encourages activities
and programs in culture, art, history and the humanities
Program Objectives
1. Provide 60 workshops and classroom instructions in various disciplines, music, dance,
drama, arts, crafts, and natural sciences at established sites Countywide.
2. Develop and conduct at least one Cultural/Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
3. Market programs by securing community involvement and financial support through
four partnerships/sponsorships.
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly "Arts Visions" newsletter and media such as radio, television,
periodicals and newspapers.
Program Highlights
Program highlights for fiscal year 2000-01
1 Japan -Hawaii International Karaoke Show
2 International Barefoot Hula Classic
3 Hawaii 2000 Millennium Celebrations Countywide
4. First Hilo Rain Festival
5 Hawaii Living Legend Award Program
6 Hula Fest — Ka'u Hula and The Arts Cultural Festival
7 Hula Hoike — Re-dedication/Aloha Festivals Celebration
8 Waimea Cherry Blossom Heritage Festival
9. "A Night in Japan 2001"
10 Hilo Tahiti Fete 2001
Major Activities Planned for fiscal year 2001-2002:
1 Japan — Hawai`i Karacke Show
2. International Barefoot Hula Classic
3 Hilo Rain Festival 2001
4 Hawaii Living Legends Award Program 2001
5. Hula Fest 2001
6 Waimea Cherry Blossom Heritage Festival 2002
7 Hilo Tahiti Fete 2002
8 May Day Celebration
9 Hula Hoike 2001
10. Hula Conference 2001
141
PARKS & RECREATION
CULTURE & COMMUNITY ARTS
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Classes/Workshops (Countywide)
56
60
60
East Hawaii
45
45
45
West Hawaii
11
15
15
Participants m Classes/Workshops (Countywide)
689
720
720
EastHawai'i
590
540
540
West Hawar'r
1 99
180 1
180
Total Participants Served Countywide
1 5,038
5,760
5,760
East Hawaii
4 538
4 400
4 400
West Hawaii
500
1 360
1,360
Number of Festivals/Major Events
11
14
14
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
22
22
22
Salaries and Wages
97 875
83,100
94 560
Operations
12,656
23,330
23,330
Program Total
110-1-53-1
106,430
117,890
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Cultural Services Director
1
I
I
Recreation instructor Hrly Ternp
20
20
20
Recreation Specialist I
1
1
1
Total
22
22
22
142
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Description
The Elderly Activities Division's (EAD) Administration oversees six programs: RSVP,
Coordinated Services, Senior Employment, Nutation, Recreation and Special Programs
The Division provides comprehensive and coordinated services for older individuals,
which promote maximum independence, optimum health, personal dignity and self -
enrichment EAD staff offers older adults 55 years and older many educational and
recreational choices, various opportunities and services to enhance their quality of life,
such as employment, volunteer opportunities, transportation, escort, information and
assistance, in-home services (chore, personal care), recreational activities, congregate
meals and home -delivered meals and islandwide, statewide, national and international
activities (Kupuna Hula, bowling, softball, health fair, etc )
The Elderly Recreation Services (ERS) provides comprehensive recreational, educational,
health related and leisure activities for older adults 55 years and older, which promote
maximum independence, optimum health, personal dignity and self -enrichment ERS staff
provide and promote active and passive recreational, cultural, leisure opportunities, special
interest programs, islandwide, statewide events which help to maintain independence,
quality of life and dignity to older adults. Services are provided by four program directors
to provide recreational services at 24 senior centers (islandwide), including distnctwide
activities and recreational, educational, and health-related classes.
EAD Special Programs
The Special Programs branch provides individuals 55 years and older with a variety of
special events such as recreational, sports (golf, softball), health (health fair), leisure time,
performing arts (Kupuna Hula), and other support services countywide, as well as semor
participating in state/national/intemational events.
143
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Objectives
ID"in i_ =
1 Coordinate a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 7,000 seniors
2 Maintain the EAD Advisory Council made up of representatives from the 23 senior
citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at least
one general meeting in January and six district meetings in July of each fiscal year
servicing 40 presidents/chairpersons islandwide
3 Maintain an EAD Safety Committee with at least one representative of each program
meeting quarterly to enforce safety procedures, improve unsafe conditions affecting
staff and semors and give feedback to the department safety committee, as needed, and
conduct a safety on-site evaluation semi-annually (January and July) of 32 senior
center facilities and conduct safety evaluations/training for 50 EAD staff by June 30,
2002
4 Produce at least one "Video Highlights" of the division's activities annually.
5 Maintain the division's Kupuna News magazine by providing information on all EAD
program activities and printing at least 2,500 copies for distribution to over 200
organizations quarterly.
6 Arrange or conduct multi -media first aid training for at least ten EAD staff annually.
EAD Recreation
1 Provide and promote active and passive recreational, cultural and leisure opportunities
to 2,500 unduplicated individuals 55 years and older at 24 senior centers islandwide by
June 30, 2002
2 Serve 625 older adults in recreational, 200 older adults in educational, 100 older adults
in health-related and 100 older adults in cultural classes at 24 senior centers by June
30, 2002
3 Provide at least two districtwide activities for a total of 1,000 older adults in
Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala,
and Hamakua by June 30, 2002.
144
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Objectives (continued)
EAD Special Program
Provide at least six countywide/state/nahonal/mtemational events for 1,500 older
adults by June 30, 2002.
Serve a total of 770 older adults in at least three countywide special events by June 30,
2002.
3. Provide one cultural event for 180 older individuals on a county/statehntemational
level that will attract a total of 1,350 attendees by September 30, 2002.
Program Highlights
i. f
The following major activities are planned for the upcoming fiscal year:
January
Home & Home Bowling
February
Fishing Derby, Tennis
March:
Ka`u Bash
April
State Senor Karaoke
June
Senior Line Dance Roundup
EAD Special
Programs
The following major activities are planned for fiscal year 2001-2002:
1 Big Island Senior Golf Tournament
July 2001
2 Hawaii Kupuna Softball Tournament
July 2001
3. Kupuna Games
July 2001
4. State Senor Softball Tournament
August 2001
5 Hawaii Kupuna Hula Festival
September 2001
6 State Bowling Tournament
June 2002
145
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Measures
EAD Special Programs
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Number of Older Adults Serviced:
RSVP
1,3 9
1 150
1,150
Coordinated Services
5 258
3,000
3 500
Nutrition
1 173
1,200
1,000
Employment
69
42
42
—Senior
Recreation
3,039
2,200
2 500
Special Programs
-
2,800
1 500
No of Senior Centers
24
24
24
No of Unduplicated Elderly at Senior Centers
1 3,039
2,200
2 500
EAD Special Programs
Note FY 2001-02 estimate lowered because the State Softball Tournament will not be hosted by the Island of Hawaii to the 2001-02
fiscal year
• - Actual
146
FY 1999-00
Actual
FY 2000-01
Estimate
FY 2001-02
Estimate
Coun Ide/State/NatlonaVfnternaflonal Events:
Number of Older Adults Served
978
2 500
1,500
Number of Events
6
6
6
Island Senior Golf Tournament
140
•132
140
—Big
Hawal'1 Kupuna Softball Tournament
191
"198
230
Kupuna Games
0
• (Sr Olympics)
708
400
State Senior Softball Tournament
151
•158
200
Hawaii Kupuna Hula Festival
193
"139
180
State Bowling Tournament
43
75
350
Christmas Festival
260
0
0
Countywide Events:
Number of Older Adults Served
450
350
770
Number of Events
(Sports Activities)
3
(Sports Activities)
2
3
Island Senior Golf Tournament
140
•132
140
—Big
Hawal't Kupuna Softball Tournament
191
•198
230
Kupuna Games
0
-(Sr olyrtptcs)
708
400
State Softball
119
•158
0
Cultural Events:
Number of Older Adults Served
193
•139
180
Number of Events Hawaii Kupuna Hula Festival
II
1
Total Number of Attendees 2 Nights)
1,g50
•1 350
1,350
Note FY 2001-02 estimate lowered because the State Softball Tournament will not be hosted by the Island of Hawaii to the 2001-02
fiscal year
• - Actual
146
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
69
69
70
Salanes and Wages
296 466
296 514
343,059
erahons
178-16-5-1
275,579
258,494
Equipment
3 456
815
900
Program Total
478-15-7-3
572,908
602,453
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
1
1
Elderly Activities Operations Director
1
1
1
Program Director II Older Adults
3
3
3
Program Director III Older Adults
1
1
1
Proum Director IV Older Adults
1
1
1
Recreauon Instructor Hourly Temp
60
60
60
Recreation Techmctan II
1
1
2
Recreation Techmcran 11 1/2T
1
Recreation Technician III 1/2T
1
1
Total
69
69
70
147
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Description
The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest
Zoo and Pana`ewa Equestrian Center together provide varied recreational opportunities
that are open to the public.
Pana`ewa Rainforest Zoo
The Pana`ewa Rainforest Zoo is the only natural rainforest zoo in the United States. This
provides the unique opportunity to exhibit species in a natural rainforest atmosphere An
abundance of flora enhances the zoo experience and transforms the zoo into a botanical
park exhibit as well Pana`ewa Rainforest Zoo provides a welcome form of alternate
recreation for all ages to enjoy The zoo is open to the public everyday from 9:00 a.m to
4 00 p m , 7 days a week and is only closed on Christmas and New Years There is
currently no admission charge.
Modem zoos strive to provide and promote a theme of conservation through education and
recreational activities Conservation of world wildlife and rainforests will effect the
generations to come. Continuing education and awareness is vital to preserving these
natural resources for the future, and the zoo affords the perfect opportunity to combine this
education with recreation
Our program is achieved by maintaining standards to allow continuation of Federal
licensure and acquisition of State and Federal permits necessary to transport and house
restricted animals. Volunteer docents are utilized to provide educational tours for school
excursions and outreach programs Community involvement is vital to the program's
success and expansion.
Equestrian Center
The Equestrian Center is located adjacent to the zoo and has the capacity to house 64
horses Horse stalls are rented to the public for a nominal cost.
The Pana`ewa Equestrian Center is developed and maintained for a wide variety of
equestrian related activities Facilities include a 5/8 mile Race Track, Rodeo Arena, Hot
Walker, Wash Racks, and 64 Rental Stalls with attached Paddocks. The center is open for
public use 7 days a week
148
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Objectives
1. Develop a strategic plan to gain AZA (American Zoo and Aquarium Association)
accreditation by the year 2006 This will include Capital Improvements and Staff to
meet the minimum AZA requirements.
2 Network and cooperate with other AZA accredited institutions to share information for
SSPs (Species Survival Plans) and maintain vital information of endangered species
housed at the zoo for 3 species.
3 Research the possibilities of projects involving the education and propagation of
endangered species by June 30, 2002
4 Improve housing conditions for primates that require larger living spaces than their
current housing by June 30, 2003
5 Work towards focusing on the rainforest theme by concentrating on acquiring
appropriate new ammals This will eventually convert the animal inventory into
rainforest animals
6 Complete updating animal signage and install additional conservation educational
signage by June 30, 2002
7 Plan for new interactive educational exhibits to be installed by June 30, 2003
8 Continue to work with community groups to help facilitate 6 projects for
improvements at the zoo and equestrian center.
9. Work towards creating a botanical garden that will house the largest collection of
clumping bamboo in the United States by June 30, 2002
10 Plan and implement night activities at the zoo by June 30, 2002
11 Increase utilization of the equestrian center by 50%.
Program Highlights
1. Completed land clearing for permanent Children's Zoo and increased landscaping at
the zoo entrance and parking area
2 Completed renovation of Parrot Aviary.
3 Additional walls erected for improved viewing at Reptile House.
4 Construction initiated for new Aviary
5. Installed new improved signage at the Reptile House
6 Several community groups, volunteers, and school organizations have completed
service projects to enhance and beautify the zoo buildings and grounds.
7 Completed landscaping the entrance for greater impact with tropical plants and
flowers.
8 Worked with the Kiwams and Friends of the Zoo to erect a structure for housing the
animals for a Children's Zoo.
9 Work initiated for the Big Island Water Garden Club to construct a water garden and
feature inside the zoo entrance The pond will include the rare water plant Victoria
Amazomca that has a lily pad span of 6 to 8 feet
149
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Measures
Program Expenditures
FY 1999-00
FY 2000-01
FY 2001-02
Number of Positions
Actual
Budget
Estimate
Attendance
80,000
80,000
95,000
Acres Maintained
57
57
57
Equestrian Center — Stalls
64
64
64
Equestrian Center — Rodeos Shows Clinics & Races
7
7
20
Number of AZA Species Survival Plans
0
1
3
Community & Volunteer Projects Completed
4
5
3
Species (Current Actual Count as of October 2000)
62
64
70
Buds 33
Primates 5
Mammals 17
Amphibians 5
Reptiles 7
Program Expenditures
Personnel Position Summary
Position Tide
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
9
8
8
Salaries and Wages
274 067
241,976
245 252
Operations
147 800
230,235
225,385
Equipment
23 127
500
350
Program Total
444,994
472,711
470,987
Personnel Position Summary
Position Tide
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Building and Grounds Utility Worker
1
1
1
Pana`ewa Recreation Complex Manager
1
1
1
Zoo Animal Keeper II
4
5
5
Zoo Annmal Keeper 11 2/5T
2
Zoo Animal Keeper III
1
l
1
Total
9
8
8
150
PINING
PLANNING
DEPARTMENT SUMMARY
Mission Statement
To foster the best quality of life through responsible and progressive planning with and for
the Big Island community
Department Goals
1 To establish community/county development objectives by:
a Increasing public participation, understanding and acceptance of the planning
process,
b Coordinating development activities affecting the County's growth, and
c Providing more "user friendly" service to the public
2 To provide a more comprehensive and integrated review and presentation of
applications to the Planning Commission and County Council by utilizing computer
based technology.
3 To provide the research and technical assistance necessary to prepare the
comprehensive review of the General Plan and maintain current data and prepare and
implement community and regional development plans in furtherance of the General
Plan
4. To provide a user-friendly permitting process emphasizing convenient service and
simplification of procedures for the entire community of Hawaz'i County
Funding Source and Position Count
General Fund
3
1,577,154
General Fund
33
Grant Revenue
$
214,945
Grant Revenue
6
Total Budget:
$
1,792,099
1 Total Number of Positions
39
151
PLANNING
DEPARTMENT SUMMARY
Program Description
The Planning Department is responsible for the operations of the department through its
offices in East and West Hawaii. Additionally, the department administers and staffs the
Hawaii County Planning Commission, Board of Appeals, Kailua Village Design
Commission and the Arbonst Advisory Committee which have Jurisdiction over various
land use and related permits or designations.
The Planning Director serves as the chief planning officer of the County and the technical
advisor to the Mayor, Planning Commission and Council on all planning and related
matters These include: prepares the general plan and amendments; prepares proposed
zoning and subdivision ordinances and any amendments and modifications, reviews and
prioritizes proposed capital improvements, administers the subdivision and zoning
ordinances and related regulations, approves proposed subdivision plans, approves
variances as provided by law; and receives, processes and recommends to the Planning
Commission appropnate action regarding rezoning applications, special permits, use
permits, special management area permits and other similar requests
Program Objectives
1 Long Range Planning: Submit the draft General Plan to the Planning Commission and
to the Council by June and October 2001, respectively
2. CIP. Develop an improved CIP system to prioritize and track projects by December
2001.
3 Cadastral Mapping: Provide updated tax maps to the Real Property Tax Division
within two days of approved subdivision changes and to have a interdepartmental
Geographical Information System (GIS) update available quarterly 95% of the time
4 Information System Coordinate an interdepartmental Geographical Information
System (GIS) by February 2002
5 Permits: Acknowledge permit applications within 15 days of the submittal date 95% of
the time
6. Enforcement Respond to complaints within 15 days of receipt of the filing date 95%
of the time, and develop a system to monitor compliance with permit conditions by
December 2001.
7 Public Information Provide updated rules, permit applications, Planning Commission
meeting schedule and minutes on the County website by December 2001
152
PLANNING
PLANNING
Program Highlights
Fiscal Year 2000-01
1. A major project of the past year was to develop and implement a comprehensive
upgrade for the department's computer system, which will include the use of software
programs for presentations to the various Boards and Commissions administered by
this department
2 The Department has also implemented a Geographical Information System (GIS)
which will eventually provide a comprehensive data base for matters related to the
functions and responsibilities of this department. Major emphasis by the Department
in terms of on-going commitment and support is required to fully realize the benefits
of this data bank This will prove to be an essential and effective planning tool for
staff and the public.
3. Another important accomplishment was the assumption of the Tax Mapping function
for the County through the hiring and training of staff and the acquisition of necessary
equipment. This critical responsibility is directly related to the Real Property Tax
System and serves as an essential tool for land management in the county
4 The Department is currently undertaking a major task in developing the
comprehensive update of the County's General Plan The General Plan Revision
Program is expected to take approximately another 6 months to complete, although a
draft document is expected to be developed and submitted to the Planning
Commission within a month or so. The General Plan is the policy document for the
long-range comprehensive development of the island of Hawaii The General Plan
provides the direction for the future growth of the County. As a policy document, the
General Plan provides the legal basis for all subdivision, zoning and related
ordinances It also provides the legal basis for the initiation and authorization for all
public improvements and projects
5 The West Hawaii Division continues to provide outreach to the West Hawaii
community by being readily available to address concerns and information needs in
this region of increasing growth With staff members living in the area, the
department is more attuned to the issues developing in West Hawai'i particularly with
regard to the perceptions of sociological and economic impacts from land use
decisions
153
PLANNING
PLANNING
Program Measures
The following table provides the quantitative data regarding the various permits and
applications processed by the department. Also included is information referring to the
number of meetings and contested case hearings conducted by the Boards and
Commissions administered by this department.
154
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
I Estimate
P
Building Permits
3456
4,200
4,200
Letters/Memos Answered
11,812
12,000
13,000
Ohana Pemuts
15
100
100
Plan Approval Reviewed
190
500
500
Agreements
Farm Dwelling Agreements
152
200
200
Other Agreements
52
380
380
Subdivision — New Applications
163
180
180
Consolidation — New Applications
28
30
30
Applications Processed
General Plan Amendment
0
2
0
Change of Zone
26
30
30
Special Perrmts
41
30
30
Use Pemuts
4
10
20
Special Management Area Major Permits
16
10
Is
State Land Use Boundary Amendments
12
14
15
Shoreline Setback Variance
1
2
2
Other Miscellaneous Applications
48
100
100
Adrian mative Variance
123
90
90
Planned Unit Development PUD
3
3
3
SMA Minor Permit
9
15
15
Appeals Processed
9
25
25
Sign Permits Kona
37
40
40
Arbonst Advisory Committee Meetings
5
12
9
Board of Appeals Meetings
9
12
12
Planning Cormrussion Meetings
26
24
24
KVDCMeetings
9
24
24
Contested Case Hearings — PC
2
7
25
Contested Cue Hearings — BOA
9
25
25
Percentage of Pertnit Application Acknowledgement
Within 15 Calendar Days
NA
NA
95%
EMQ&EMEhLT-
Complaints
194
150
150
Percentage of Complaints Responded To Within 15
Calendar Days
NA
NA
95%
INC
M PPIN-
res of Tax Ma Requested
Copies
2,539
2-1500
2 500
Percentage of Time Quarterly GIS Tax Maps Update
Available
NA
NA
95%
154
PLANNING
PLANNING
Program Measures (continued)
The Zoning Code provides prescribed time periods in which the department is required to
address the majority of the aforementioned applications and permits In essence, the code
establishes the standard or measure in terms of department responsiveness However, the
response to complaints and the possible initiation of notices of violation can be monitored
and reviewed to ensure expeditious corrective action if warranted. The department has
been able to respond to complaints in a more timely manner due to the hiring of an
additional Zoning Code Inspector to fill an existing vacancy It is proposed that zoning
and CZM complaints be investigated within 15 days
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Estimate
FY 2001-02
Request
Number of Posihons
33
33
33
Salaries and Wages
1147 986
1,327,224
1403 059
Operations
58,842
147 545
156,145
Equipment
30 472
21,050
17,950
Prograin Total
1,237,300
1495 819
1,577,154
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Planning Director
1
I
1
Deputy Planning Director
I
1
I
Canographic Drafting Technician III
I
I
1
Clerk Il Ternp
1
1
1
Clerk 111
3
3
2
Geogragibic Inforrnanon Systems Analyst 1
I
I
I
Planner IV
4
4
4
Planner V
4
4
4
Planner VI
1
1
1
Plannuilt Prowarn Manager
4
4
4
Private Swmitary
I
I
I
Real Property Drafting Technician 11
1
1
1
Real Property Drafting Technician 111
I
I
I
Secretary to Board/Commissions
1
1
1
Secretary to the Planning Commission
I
I
I
Senior Account Clerk
I
I
I
Subdivision Applications Clerk
1
Tax Maps & Records Supervisor II
I
I
I
Zoning Clerk
3
3
3
Zoning Code Inspector I
1
I
I
Zoning Code In for III
I
I
I
Total
33
33
33
155
PLANNING
COASTAL ZONE MANAGEMENT
Program Description
The Hawai't Coastal Zone Management (CZM) Program is established by Chapter 205A,
Hawai'i Revised Statutes (HRS) It is a comprehensive management guide for the
beneficial use, protection, and development of Hawai'i's land and water resources. The
State Legislature created the CZM Program as a shared management system with the State
and County regulatory agencies. Through an agreement, the State of Hawaii Department
of Economic Development and Tourism, Office of Planning provides funds (State and
Federal) to the County of Hawai'to implement the CZM Program through the regulation
of development in the Special Management Area (SMA) We assess development
proposals within the SMA for compliance with the CZM objectives and policies
articulated in the HRS and determine whether the issuance of a SMA permit is
appropriate As part of the agreement with the State, the County's responsibilities include -
Administration of the SMA permits, shoreline setback variances, nonpoint source
pollution issues, and other CZM-related matters.
Administer an ongoing monitoring and enforcement program
Facilitate and support public participation in the CZM Program, as may be necessary
Attend all CZM-related meetings, workshops, and seminars
Coordinate, facilitate, and where possible, streamline the development review process
Submit status and performance reports on a semi-annual basis to the Office of
Planning
Program Objectives
1. Process all SMA Permit applications in the required time limit as specified by law and
the County's Rules and Regulations.
2 Process all SMA Assessments within the specified 21 -day requirement
3 Conduct site investigation of alleged violations within two weeks of receipt of
complaints
4 Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May 2002)
5. Attend all Marine and Coastal Zone Management Advisory Group (MACZMAG)
meetings, which are normally held every other month
6 Attend MACZMAG subcommittee meetings.
7. As a public participation measure, provide a written report to the members of the
MACZMAG of all SMA Permit applications and their status for discussion at the
MACZMAG meetings.
8 Continue to advertise Planning Commission agenda and hearing notices for all SMA
Permit applications as required by law
156
PLANNING
COASTAL ZONE MANAGEMENT
Program Objectives (continued)
9. Provide the Office of Planning with semi-annual reports within seven days after
December 31, 2001 and June 30, 2002
10. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Program Highlights
Fiscal Year 2000-01
With the cooperation of the Fire Department in the use of its helicopter, a photographic
inventory (digital and video) of the island's shoreline was recently completed. A follow-
up ground level photographic survey of shoreline parcels within the urban areas was done.
The digital photographic information provides the Planning Department with baseline data
of all shoreline parcels,
Enforcement and monitoring of activities within the Special Management Area have
increased.
Participation in the Marine and Coastal Zone Management Advisory Group, non -point
source pollution, water quality, coastal erosion, ocean resource management, and other
committees continue
Program Measures
Program measures are included in the Administration and Planning program.
157
PLANNING
COASTAL ZONE MANAGEMENT
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
6
5
6
Salines and Wages
179,075
205,031
202,330
Opmtjons
3,212
12,405
12,615
Equipment
0
0
0
Program Total
182,287
217,436
214,945
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
I
I
1
Clerk III
I
I
1
Planner III
1
I
1
Planner IV
2
2
2
Zoning Code Inspector 1
1
I
1
Total
6
6
6
158
POLICE
DEPARTMENT SUMMARY
Mission Statement
We, the men and women of the Hawaii County Police Department, are dedicated to
creating a safe environment for the community through service, integrity, professionalism,
respect and fairness
We are committed to these principles
SERVICE
We are committed to protecting life and property, preventing and solving crime, reducing
fear, and providing a safe environment for all. We will strive to work in unity with our
community to develop a partnership in solving problems and to be responsive to
community needs and concerns.
INTEGRITY
We have integrity and are honest and sincere in dealing with each other and the
community
PROFESSIONALISM
We will strive to maintain the public's confidence through professional performance and
take every reasonable opportunity to maintain a high level of knowledge and training
RESPECT
We recognize the value of our unique cultural diversity and treat all people with respect,
kindness, and tolerance. We protect the rights, liberties, and freedoms of all as granted by
the constitutions and laws of the United States and the State of Hawaii.
FAIRNESS
We are consistent in our treatment of all persons. Our actions are tempered with reason
and fairness, and we make objective, impartial decisions and policies.
Funding Source and Position Count
General Fund
$ 29,989,871
General Fund 576
Grant Revenue
$ 1,867,059
Grant Revenue 31
Other
$ 843,820
Other -
Total Budget:
S 32,700,750
Total Number of Positions 607
159
POLICE
DEPARTMENT SUMMARY
Department Goals
1 To protect life and property and serve the community.
2 To actively involve the community in crime prevention programs
3. To gather necessary evidence quickly for successful prosecution
4. To expeditiously recover stolen property and contraband
5. To enforce traffic laws.
6 To provide other services as necessary to promote efficient operation of the Police
Department and provide for the overall safety of the community
160
POLICE
POLICE COMMISSION
Program Description
The Police Commission is established under the Hawai'i County Charter to oversee the
activities of the Police Department. It consists of nine citizens appointed by the Mayor
from each of the nine County Council districts and confirmed by the County Council The
members volunteer their services and serve staggered terms of five years each
The Police Commission has the following mandated responsibilities under the Charter
1 To appoint and to remove the Police Chief
2. To review the annual budget prepared by the Police Chief and possibly make
recommendations about it to the Mayor and Managing Director.
3 To receive, consider and investigate charges brought by members of the public against
the conduct of the Police Department or any of its members and to submit a written
report of its findings to the Police Chief
4 To advise the Police Chief on police-commumty relations.
5. To review the department's operations, as deemed necessary, for the purpose of
recommending improvements to the Police Chief and the Managing Director
6 To evaluate at least annually the performance of the Police Chief and submit a report
to the Mayor, Managing Director, and the Council
Program Expenditures
161
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
1
1
1
Salanes and Wages
33 709
31,712
33 924
Operations
45,150
79,556
67,657
Program Total
78,859
111,268
101,581
161
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
The Administrative Bureau headed by an Assistant Police Chief, oversees the operations
of three support services divisions, the Administrative, Technical, and Fiscal Services
Divisions.
Program Description
The division, under the direction of a Police Major, provides islandwide administration,
direction and planning control and coordination of police services, supports operating
units through centralized Administrative Services Division that include Training, Research
and Development, Word Processing Center, Police Chaplains and the Administrative
Services Section (Community Relations/Crime Prevention and D.A R E )
Program Objectives
1 Conduct 91 Public Safety/Health Talks through various Community Relations
programs.
2 Conduct 36 station tours for 927 students and community members.
3 Expand Crime Stoppers Program to receive 200 calls through new programs
4 Conduct drug screening of all sworn personnel and initiate pre-employment testing of
civilian personnel
5 Conduct constant recruitment for all swom and civilian positions
6 Improve competence and professionalism of sworn and civilian personnel through
advance equipment purchases and provide 5,566 hours of on-going training.
7. Increase the level of proficiency in the Word Processing Center over CY 2000.
8. Maintain the number of D A.R E classes and activities as that of CY 2000.
9. Make at least 3 major improvements to Public Safety Facilities.
Program Highlights
During the calendar year 2000, the Administrative Services Section met all of the monthly
goals established within the secion. These include Community Relations (Public
Safety/Health speaking engagements, Crime Stoppers & D A R.E. Programs), Training
(providing in-service training to improve competence and professionalism of members),
Administration (Random and Mandatory Drug Screening), Recruitment, and facility
improvements
162
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights (continued)
Major projects that have been completed thus far, include the interior repairs and
renovations to the Pahoa Substation, the air-conditioning retrofit to the Public Safety
Building A, and construction is now underway for the new South Hilo Police Cellblock
facility.
To enhance interdepartmental communications, a Video Conferencing System funded by a
Local Law Enforcement Block Grant (LLEBG) and managed by the Prosecutor's Office
has been installed and is operational at all of the police district stations The police district
stations now have the ability to videoconference between commands as well as with the
Prosecutor's Office in Hilo and Kona, with the Family Court, and other agencies with
compatible systems
The Department has purchased 27 Automated External Defibrillators (AED) for use by
uniformed patrol officers in cardiac arrest situations. Ten (10) officers throughout the
County have been trained as AED instructors to facilitate the training of all other swom
officers, which is currently underway
On October 1, 2000, the Department graduated and deployed 33 police recruits to fill
vacancies in patrol field operations, community, policing positions, and the cellblock
security positions On January 3, 2001, the department hired twelve (12) new police
recruits and began the 59d' Police Recruit Class, who will be graduating in October of
2001.
Program Measures
• Percentage does not include those sworn personnel unavailable for testing due to extended leave for enure calendar year
•• Turnaround time in days for Police Reports (from date dictated to date released)
Number of students involved in program.
163
CY 1999
Actual
CY 2000
Actual
CY 2001
Estimate
Public S akin ealth Talks
84
88
91
Station Tours
32
34
36
Creme Stoppers Calls
191
197
200
Drux screening Swom Personnel
100%•
100%•
1000/00
Druit Screening (Pre -Employment Civilian
N/A
100%*
100%*
Recnutment % of Staffing Civilian/Swom
93%
1000/0
100%
Traitung Hours
5,456
5,508
5 566
Traming Equipment
1
2
1
Major Facility Improvements
3
3
6
Word Processing Center
7 Day**
9 Da ••
10 Da ••
D ARE Program
5 655•••
7,295***
6 950"•
• Percentage does not include those sworn personnel unavailable for testing due to extended leave for enure calendar year
•• Turnaround time in days for Police Reports (from date dictated to date released)
Number of students involved in program.
163
POLICE
ADMINISTRATIVE BUREAU - Technical Services
Technical Services Division
Program Description
The Technical Services Division, under the direction of a Police Major, consists of the
Traffic Services, Driver's Licensing, Records and Identification, Communications
Maintenance, Communications Dispatch, and the Computer Sections. The division
provides technical assistance on traffic and motor vehicles safety and training, administers
the functions of driver license, commercial driver license and the periodic motor vehicle
inspection program; manages the police records and evidence storage; maintains the
County's microwave radio system and the installation and maintenance of police mobile
ratios, administers central dispatch functions; provides technical support to the
Department's computer software and hardware systems.
Program Objectives
Issue at least 90 road closure permits
Issue at least 90 impound letters to vehicle owners.
Issue at least 337 traffic violation letters to vehicle owners
4 Administer at least 11,080 written driver's tests
5 Administer at least 6,350 driver road tests.
6 Administer at least 1,670 CDL written tests.
7. Conduct at least 200 inspection station checks.
8 Process at least 90,420 police reports
9. Issue at least 3,000 firearms permits
10. Install at least 100 mobile radio systems.
11. Conduct at least 96 radio site inspections.
12 Dispatch personnel to at least 106,066 calls for services
164
POLICE
ADMINISTRATIVE BUREAU - Technical Services
Program Highlights
With the appropriation of $8 million, the Police Department will head the project to
replace the County's 26 -year old microwave radio system with a modem 8 GHz digital
system. The upgrade plan also includes the acquisition of land for several new tower sites;
the rebuilding of existing radio sites; the purchase of new generators and power plants,
and the purchase of new air-conditioning units to stabilize the ambient air. In addition, an
upgraded microwave system will support the next phase of developing the County's
telecommunications system to a more modem and advanced system. This upgrade will
also bring the County in compliance with the 1996 Federal Communications Commission
(FCC) Rules under Part 88, known as the "Refarmmg Act," which mandates that Hawai'i
County relocate from the 2 GHz to 8 GHz microwave frequency by the year 2005. The
Department is now in the process of contracting an engineering firm to assist with the
design and specifications for a new microwave system.
The Police Department has hired a consulting firm to assist with the plan to acquire a
Police computerized Records Management System (RMS) and Document Imaging System
(DIS) A modem integrated RMS will enhance public safety by making more timely,
accurate and complete information available to police personnel; increase productivity by
reducing of eliminating redundant or unnecessary tasks; improve management and public
policy decision-making by increasing the ability to analyze law enforcement data; and
protect the rights of people and the interest of the County with proper security of
confidential information In June 2000, the Department contracted Gartner Consulting at a
cost of $196,208 00 for this project Currently, the Department's Federal Forfeiture Funds
are being used for this system The bid announcement for the project is expected within
the last quarter of the year 2000 and estimated cost of the system $13 million.
In February 2000, the Department in conjunction with the Family Court, put a Temporary
Restraining Order (TRO) listing into the Transitional OBTS/CCH program that is
managed by the Hawai'i Criminal Justice Data Center (HCJDC) of the Attorney General.
The big advantage included the immediate access by the police to all TRO information
when issued by the Family Court, to expand the existing Offender Based Tracking
System. In the future, the program will establish a statewide database on TROs, Wants and
Warrants, Permits to Acquire Firearm, and other pertinent records
The Department is currently reviewing a written proposal from the Office of the Attorney
General to install a Live Scan system at the Hilo and Kona Police Stations, installation to
begin during the first quarter of 2001. Live Scan is a fingerprint scanning system provided
by Hawai'i Criminal Justice Data Center (HCJDC) to capture finger and palm prints. The
system will work in conjunction with the State Mugshot System and captured images will
be electronically transferred to the Automated Fingerprint Identification System (AFIS)
and the FBI database, thus eliminating redundant data entry by staff Equipment will be
provided by the Office of the Attorney General
165
POLICE
ADMINSTRATIVE BUREAU - Technical Services
Program Measures
166
CY 1999
Actual
CY 2000
Actual
FY 2001
Estimate
Road Closure Pemuts
95
85
>-90
Impound Letters
115
90
x90
Written Driers' Tests
11,833
11,080
xl l 080
Drier Road Tests
5,758
6,665
>=6,350
CDL Written Tests
1,584
1,792
x1670
Inspection Station Checks
238
199
x200
Process Police Reports
76,511
76,452
x76 452
Firearms Pernuts
3,754
2,919
>=3,000
Install Mobile Radio Stations
110
119
>=100
Radio Site Inspections
60
93
>=96
Dispatch To Call For Service
96,353
116,302
>=106,066
166
POLICE
ADMINISTRATIVE BUREAU - Fiscal Services
Fiscal Services Division
Program Description
The Fiscal Services Division, under the direction of the Business Manager, is in charge of
preparing the department's budget, maintaining its accounts, inventory control, processing
payroll, maintaining personnel attendance records, purchasing supplies and equipment,
distributing supplies to districts and bureaus, furnishing custodial and maintenance
services, providing messenger and delivery service, providing department and subsidize
vehicles with fuel and administering the Special Duty Program.
Program Objectives
I Process 85% of requisitions received from districts and bureaus within a month.
2 Fill 93% of all special duty requests for officers.
3. Collect and reconcile 80% of leave applications within the month.
4 Fill 90% of requests for storeroom supplies within the month.
Program Highlights
The Fiscal Services Section was able to fulfill more than 90% of Special Duty requests
and generated in excess of $100,000 in revenue during fiscal year 1999-2000.
Support services to our Field Operations and Investigative Bureaus were improved by
providing the timely purchase and distribution of necessary materials and supplies.
We anxiously await the implementation of a Records Management System, which will
improve the efficiency of our overall working process, such as the preparation of our
budget and the maintenance of our accounts, inventory and personnel attendance records
Program Measures
167
CY 1999
Actual
CY 2000
Actual
CY 2001
Estimate
Process Requisitions Per Month
79%
85%
85%
Fill Special Duty Requests
97%
96%
93%
CollecOteconcrle Leave Applications
85%
79%
80%
Fill 75% Requem for Storeroom Supplies
91%
93%
900/0
167
POLICE
ADMINISTRATIVE BUREAU - Fiscal Services
Program Expenditures (Special Duty)
Program Expenditures (Administrative Services)
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
2
2
2
Salaries and Wages
45 492
51,416
56,734
operations
4,797,341
57,249
51 266
Prouarn Total
45,492
108,665
108,000
Program Expenditures (Administrative Services)
168
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
173
173
163
Salaries and Wages
5,2-93,712
4 374180
4 864 859
Operations
4,797,341
4 832 058
4,867,345
Equipment
464 061
145,275
119 875
Program Total
10,555,114
9,351,513
9852 079
168
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Program Description
The Criminal Intelligence Unit and Internal Affairs are under the management of the
Police Chief It is commanded by a Police Captain and maintains offices in Hilo and
Kona The Criminal Intelligence Unit maintains and gathers intelligence for the purpose of
keeping police administrators informed about the extent, nature and characteristics of
organized crime activity
Internal Affairs investigates allegations of misconduct by Department members seeking to
determine not only if misconduct occurred, but also the underlying reasons for errant
behavior on the part of the employee
Program Objectives
Criminal Intelligence Unit
Conduct background checks of prospective Department employees and designated
prospective county employees within no more than 30 days with a 90% clearance rate.
Develop, maintain, and disseminate intelligence information, which can be utilized to
produce no less than ten criminal investigations of persons involved in organized
criminal activity per month.
Provide assistance to other elements in the Police Department either through
intelligence briefings on current crime trends and/or through no less than eight in-
service training sessions per month
Internal Affairs
1 Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 65%, an increase of 5% over 2000
2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate of
75%, an increase of 5% over 2000
3 Conduct no less than two monthly random and unannounced inspections of the
different elements within the Department to ensure compliance with Department rules
and regulations
169
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Program Objectives (continued)
4. Provide no less than two monthly in-service training sessions to other elements within
the Department to prevent and deter employee misconduct as well as to ensure
procedural compliance in the investigation of employee misconduct by non-intemal
affairs personnel.
5 Compile and provide a yearly report to the State Legislature on certain specific aspects
of discipline meted out by the Department as required by law.
Program Highlights
Criminal Intelligence Unit
in January 2000, The Criminal Intelligence Unit concluded an 18 -month undercover
operation into cockfighting, gambling, sports betting and illicit drug sales The operation
resulted in identifying 26 defendants who were involved in 345 criminal cases
Internal Affairs
In the 2000 calendar year, Internal Affairs conducted a total of 42 internal investigations
and 28 internal inquiries into actions by Department members. The unit conducted a total
of 18 unannounced inspections and provided a total of 13 in-service training sessions.
Program Measures
170
CY 1999
Actual
CY 2000
Actual
CY 2001
Estimate
Criminal Intelligence Unit
Other Ass is
377
264
300
Crunmal History Checks
691
374
380
Numbered Cases
338
213
216
Control Reports
291
328
324
1" Presentations
78
83
1 96
Internal Affairs
Internal Invesh ations
37
42
36
luremal In aures
18
28
24
1" Presentations
12
13
24
170
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Program Expenditures
171
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Posukons
8
8
8
Salanes and Wages
372,413
397,900
397,688
eraaons
29,964
25,700
25,650
Pro ram Total
402,277
423,600
423,338
171
POLICE
INVESTIGATIVE OPERATIONS BUREAU
Program Description
The Investigative Operations Bureau is headed by an Assistant Police Chief who oversees
the operations of the department's two investigative divisions, designated as the Area I
(East Hawai't) and Area II (West Hawai'i) Criminal Investigation Divisions
The Investigative Operations Bureau investigates all crimes of violence, theft, fraud,
commercialized vice and narcotics, apprehends perpetrators of these crimes, and it
compiles evidence and information for the prosecution of all persons charged with
violations of criminal statutes
Criminal Investigations Divisions
Program Description
Each Division is under the command of a Police Captain that oversees the operations of
their respective sections to include the Criminal Investigation, Juvenile Aid (HI -PAL),
Vice, and the Crime Laboratory Section (Area I)
Area I encompasses the districts of Hamakua, Puna, North and South Hilo; Area II
encompasses the districts of Ka'u, Kona, and North and South Kohala
Program Objectives
1. To achieve a burglary clearance rate of 85%.
2 To achieve a theft/auto theft clearance rate of 85%
3 To achieve a robbery clearance rate of 80%.
4 To maintain a sexual assault clearance rate of 90%, which combines adults and minors
as a unit.
5 To recover a minimum of 210,000 marijuana plants, the same level of proficiency as
in 1999, provided that the County of Hawai`I accepts Federal and State grants to fund
marijuana eradication missions by Vice Section officers.
6. To maintain the number of hard drug cases (heroin, cocaine, crystal
methamphetamme) as initiated in 2000.
7 HI -PAL to serve 60 youths in any two of the five age groups for each month and a
30% participation of "at risk youths" out of all youths served.
8 P.A G E. Program to be presented to seventh graders in 13 schools throughout the
County ofHawai'i.
9 Crime Lab to achieve an assignment clearance rate of 80%
172
POLICE
INVESTIGATIVE OPERATIONS BUREAU
Program Highlights
The Criminal Investigation Sections (CIS) are responsible for the investigation of all
major crimes. These include homicides, assaults, property crimes, and fraud Over the year
(2000), Area I detectives investigated one homicide and four attempted homicides, of
which all were cleared by arrest. Area II detectives investigated two homicides and 14
attempted homicides, of which all were cleared by arrest
The Juvenile Aid Sections (JAS) are responsible for the investigation of cases involving
Juveniles as victims or perpetrators. Investigations conducted include assaults, property
crimes, status offenses, and the monitoring of gang activity The role of the Juvenile Aid
Section has increased in recent years along with the growing public awareness of
domestic/child abuse as well as sexual assault. The section has expanded its
responsibilities and has formulated teams of specially trained investigators to concentrate
in these areas
The Sex Crimes Unit primarily investigates sexual assaults and other related cases
involving adult and juvenile victims
The Domestic Violence Unit primarily assists and investigates felony domestic violence
cases, reviews cases handled by the patrol officers to ensure quality control, and provides
continuous in-service training
The Hawaii Isle Police Activities League (III -PAI.) is a preventive program designed
to get the youths of our communities involved with constructive and supervised athletic
activities The goals of HI -PAL include fostering the spirit of loyalty and faith in
American traditions, and promoting a spirit of sportsmanship, benevolence, friendship,
sociability, good will and tolerance Another goal is to promote and safeguard youth and
to provide a meeting place for and the promotion of the common interest of youth. The
HI -PAL program runs activities throughout the calendar year.
These activities include.
I January - a 3 -on -3 basketball tournament is held at the Keauhou Shopping Center,
which draws participation in six age divisions statewide
2 February - a tennis league is held in West Hawaii and HI -PAL sponsors several
basketball teams that participate in Parks and Recreation and Pony Leagues.
3. March - a Student High School Basketball League starts
4. April - a Pony Baseball Tournament is held
173
POLICE
INVESTIGATIVE OPERATIONS BUREAU
Program Highlights (continued)
5 May - a basketball tournament is held for elementary and intermediate girls.
6 June -August - age group basketball leagues in seven age divisions are held for both
boys and girls.
7. September -November - an intermediate school based basketball league where
youngsters participate for the schools they attend The leagues culminate in
tournaments for both boys and girls where schools throughout the County compete to
crown Big Island Championships in two divisions
8 December - the largest age group basketball tournament in the State. Teams from all
over the State and California participate in this tournament named the HI -PAL Winter
Basketball Classic annually from December 26-29.
The Vice Sections are responsible for the prevention and suppression of all forms of
commercialized vice activity, including prostitution, gambling, and illegal trafficking of
narcotics. Special operations and covert programs are in place to combat the cultivation of
marijuana and distribution of illegal drugs on the Big Island Federal and State grants
provide the necessary funding to assist in accomplishing our objectives Vice officers
belong to the Statewide Narcotics Task Force, Statewide Marijuana Eradication Task
Force and Organized Crime Drug Enforcement Task Force Joint operations are
conducted with the Drug Enforcement Administration, Federal Bureau of Investigation,
U S Customs and Postal Service
The Vice Sections and a Drug Enforcement Administration Mobile Enforcement Team
from the Los Angeles Field Division initiated a total of 177 investigations as a result of a
two-month undercover operation. Forty individuals were arrested, 10 of whom were
arrested on federal drug charges Significant quantities of crystal methamphetamine, or
"ice", cocaine, heroin and marijuana were seized More than $100,000 in cash, $30,000
worth of assets, 11 motor vehicles and six firearms were recovered.
The Crime Laboratory performs a variety of physical, chemical, instrumental, and
microscopic analysis of evidence in connection with criminal investigations conducted by
Field and Investigative Operations. In addition, all of the criminalists assigned to the
section are required to provide court testimony whenever necessary. Because of a
resignation in 1999, the Crime Laboratory was operating with only two of the three
assigned positions for the first eight months of the 2000 calendar year In August 2000, a
third criminalist was hired, and the staff has been striving to eliminate the backlog of cases
that had accumulated as a result of being understaffed
174
POLICE
INVESTIGATIVE OPERATIONS BUREAU
Program Measures
Program Expenditures
CY 1999
Actual
CY 2000
Actual
CY 2001
Estimate
Criminal Invest) ation Section
61
61
60
Burglary Clearance Rate
745%
875%
85%
Theft/Auto Theft Clearance Rate
635%
1345%
85%
Robbery Clearance Rate
835%
40%
80%
W -PAL
Juvenile Aid Section
2
2
2
Sexual Assault Clearance Rate
90%
84%
90%
rations
97,754
90,350
90 250
Vice Section
1 189,070 1
184,186 1
189 056
Man uana Eradication Plants Eradicated
2-09,90-5
104,007
210 000
Hard Dmg Cases
514
627
627
Crime Laboratory
Assignment clearance rate
98%
76%
80%
P.A.G.E.
Participation of 7 Grade Students - 13 schools
13 schools
13 schools
13 schools
HI -PAL
Participation in 8 & under age group
1 497
1,748
1,875
Participation in 9 & 10 age group
1,094
993
825
Participation in 11 & 12 age group
1 312
1,989
1 425
Participation in 13 & 14 age group
2-1041
2 332
1 825
Participation in 15 & 18 age group
385
531
550
"At nsk" youth participation
2,560
4,193
3,500
Presentations
25
21
25
Clinics
16
22
18
Program Expenditures
175
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
61
61
60
Salanes and Wages
-3,0- 15-507
2,999,837
3 158 658
Operations
264,274
189,856
187,097
Program Total
-312-79,78-1
3,189,693
3345755
W -PAL
Numher of Positions
2
2
2
Salanes and Wages
91,316 1
93,836
98 806
rations
97,754
90,350
90 250
Pro Total
1 189,070 1
184,186 1
189 056
175
POLICE
FIELD OPERATIONS BUREAU
Program Description
The Field Operations Bureau consists of operating units from each of the police districts,
Community Policing, Police Reserve Officers Program and the Traffic Enforcement Unit
The operating units plan, direct, and coordinate functions toward the enforcement of
Federal, State, and County laws, the prevention of crime, the apprehension and custody of
law violators, and the development of partnerships between the community and the
Hawai'i County Police Department
Program Objectives
1 No more than 1,552 burglaries
2. No more than 5,670 thefts.
3 No more than 2,392 traffic accidents.
4 At least 1,151 DUI arrests
5. At least 55,400 citations.
6 To complete 800 projects and programs through the development of partnerships
aimed at resolving community problems and improving the quality of life for all
citizens
The Field Operations Bureau achieved four of its six program objectives for calendar year
2000 The shortfalls are in the areas of theft and DUI
The theft objective was missed by 179 cases, primarily because of unauthorized entry into
motor vehicles The program objective for thefts in 2001 is 5,670, which is 100 fewer
cases than calendar year 2000
Though the Police Department posted a record number of DUI screening projects for
calendar 2000, we were not able to meet the goal of 1,207 arrests, missing it by 126
arrests It is believed that the arrests made in 1999 may well be a record year for DUI
arrests The program objective for calendar year 2001 is 1,151 arrests, 56 fewer arrests
than in the year 2000
An overview review of the issues listed above shows that an increase of manpower is the
Field Operations Bureau would allow the Police Department to address the program
objectives more effectively and proactively.
176
POLICE
FIELD OPERATIONS BUREAU
Program Highlights
The Field Operations Bureau is currently involved in special programs consisting of
sobriety checkpoints, seat belt/child restraint enforcement, community policing, truancy,
underage drinking, and domestic violence These programs would not be possible without
grant funding
The department is in the process of establishing a Special Response Team (SRT) to
develop and maintain proficiency in the handling of high-risk incidents. The team will be
comprised of well-equipped and highly traming swom personnel, that in addition, to their
regular assignments, these officers will be assigned specific duties within the team. The
goal of the unit will be to provide a rapid and effective response to high-risk situations,
with a minimum use of deadly force, and with the goal of preventing injury or death to
police officers, innocent persons and suspects.
The department has selected a Tactical Unit Commander and a thirteen- (13) member
team, that has undergone background screening and physical fitness testing. The thirteen -
(13) member team has also undergone a psychological evaluation, our department being
the first in the State to require this type of testing for members of a Tactical Unit. In
November 2000, the Tactical Unit participated in a two week training session on the Big
Island, with members of the Maui Police Department Tactical Unit and since then the
team participates in an eight hour training session on a weekly basis.
In the year 2001, Community Policing looks to continue services such as Neighborhood
Watch, citizen patrols, home and business security checks, etc. In addition, it will be
looking to address identified community problems such as underage drinking, drug
activity, nuisance calls, etc , using a collaborative problem -solving approach
177
POLICE
FIELD OPERATIONS BUREAU
Program Measures
Program Expenditures
CY 1999
Actual
CY 2000
Actual
CY 2001
Estimate
District Measures
310
310
320
Bur lanes Reported
1,453
1,481
<=1,552
Thefts Reported
5,360
5,949
<=5,670
Major Traffic Accidents
2,167
2,169
<=2,392
DUI Arrests
1,207
1,081
>=1,151
Traffic Citation Issued
55,562
59,563
>=55,400
CPO Project(Pmgrams
935
949
800
Traf c Enforcement Unit
DUI Roadblocks
62
86
84
DUI Arrests
60
296
300
Roadside Screetung
43
76
72
Movmg Citations
418-91
5,127
415-00
Regulatory Citations
1 4,646
3,182
4,500
Program Expenditures
178
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
310
310
320
Salanes and Wages
12-1746-1-342-
13,866,094
14 872 973
Operations
879,606
600,806
619,579
Program Total
1-316-2--51948-
14,466,900
15 492 552
178
POLICE
MISCELLANEOUS
Program Expenditures
179
FY 1999-00
Actual
FY 1999-2000
Budget
FY 2001-02
Request
County Match - Bymc Grants
178,710
JPO Supplies
1178-2-
2,200
1 800
Investigating Cause of Death
342,214
300,000
300 000
TrammIx Account
74,979
75,000
75,000
Police Sobnety Test
40,899
25,000
30 000
Asset Forfeitures
560 369
500 000
500 000
Total Miscellaneous
1 020 243
902 200
1 085 510
179
POLICE
GRANT REVENUES
Program Description
To apply for State and Federal grant revenue funds Most grants extend over multiple
years The Administrative program within the Police Department is accountable for the
fiscal reporting and tracking
Program Objectives
To continue active efforts in obtaining funding through Federal and State Sponsored
Grants to augment the department's budget in the areas of
1 Continue providing for Community Relations, D A R E., and Youth Programs,
consistent with Year 2000
2 Providing Investigative Operations personnel with specialized training and equipment,
dealing with Drug Enforcement, Domestic Violence, and Sex Crimes, consistent with
Year 2000
3 Providing necessary equipment, manpower, and training for public education in the
dealing with Traffic Enforcement to include speeding violations, drunk driving, and
motor vehicle occupant protection, consistent with Year 2000
Program Highlights
1 DARE/DOE (State Department of Education $33,505) — To provide funding to teach,
implement and provide necessary support for the Drug Abuse Resistance Education
(DARE) program in all public and participating private schools within the County of
Hawai'i
2 Gang Response System (State Office of Youth Services $174,000) — Funding for two
(2) Police Officer positions (Area I and Area II) within the Juvenile Aid Section to
provide P A.G.E curriculum at Intermediate Schools and to monitor gang activities.
3. Domestic Violence Training (State Department of the Attorney General $26,000) —
Funding to provide specialized Domestic Violence Training to Police and Fire
Department personnel. Training to encompass both in-service and basic recruit classes.
4 Domestic Violence Unit (State Department of the Attorney General $92,834) —
Funding for an Administrative Assistant in the Juvenile Aid Section to compile data
from Domestic Violence reports, facilitate equipment purchases, and training of
personnel
5 Service of Protection Orders (State Department of the Attorney General $48,720) —
Funding to facilitate additional manpower to assist in the service of Family Court
protection orders relating to Domestic Violence cases
nm
POLICE
GRANT REVENUES
Program Highlights (continued)
6 Sex Crimes Unit (State Department of Attorney General $162,992) — Funding for
equipment, specialized training and two (2) Detective positions (Area I and Area R)
within the Juvenile Aid Section, formulated to create a specialized unit to improve the
quality of investigations and enhance prosecution of offenders.
7 SA N E. (State Department of Attorney General $43,352) — Funding for an assistant
Sexual Assault Nurse Examiner Coordinator assigned to the Area II Juvenile Aid
Section Sex Crimes Unit
8 Statewide Marijuana Eradication (State Department of Attorney General $160,337) —
To pay for expenses to conduct missions for the elimination of controlled substances
9 Statewide Narcotics Task Force (State Department of the Attorney General $67,017) —
For multi-Junsdictional task force programs that integrate federal, state and local drug
law enforcement agencies and prosecutors for the purpose of enhancing inter -agency
coordination and intelligence gathering and facilitating multi-junsdicttonal
investigations.
10 Clandestine Drug Lab (State Department of Attorney General $86,924) — Funding to
provide specialized training and equipment to personnel in dealing with highly volatile
Clandestine Laboratories
11 Sobriety Checkpoint (State DOT $71,320) — Funding to conduct random DUI
screening checkpoint/roadblocks.
12. Occupant Protection (State DOT $10,000) — Funding to conduct seatbelt enforcement
and child restraint roadblocks
13. Hamakua Traffic Safety Council (State DOT $1,500) — Funding for educational
materials for the public, to assist in reducing traffic violations.
14 High Speed Enforcement (State DOT $33,375) Funding to provide for additional
enforcement dealing with speeding violations
15 Pi'ihonua Houselots (State DOT $2,000) — Funding to assist in the department's
efforts in enforcing speeding violations on Waianuenue Avenue and increase public
awareness in the area.
16 Data Transmission Upgrade (State DOT $22,000) — Funding to upgrade equipment
necessary to transfer information on motor vehicle crash reports to Hawai'i D.O T
17 Data Records (State DOT $47,000) — Funding to upgrade equipment necessary to
transfer information on motor vehicle crash reports to Hawai'i D.O.T
18 Local Law Enforcement Block Grant (BJA $97,045) — To purchase equipment to
assist in increasing the department's Traffic Safety efforts in curtailing speeding and
drunk driving Equipment to include radar units, intoxilyzer machines, and portable
radios
181
POLICE
GRANT REVENUES
Program Highlights (continued)
19. Interdiction of Stolen Property (State Department of Attorney General Balance
$35,395) — A two (2) year grant, stated in September 1998, to fund covert operations
within the Criminal Investigation Division, targeting property crimes
20 COPS School Based Partnership (Office of Justice Programs $82,468) - Grant began
in September 1998 until February 2001. Funding to support project with Waiakea
High School and the D A R E Program in having students and the community
participate in promoting the use of problem -solving model to identify crime problems,
analyzing the problems, and developing responses to the problems.
21 COPS Ahead (Office of Justice Programs $1,575,000) — A 3 -year Grant Program
which began in March 1998, to fund Community Policing Officers positions at
$25,000 per officer per year As a result, department obtained five (5) positions in
1998, which expires 3/2001, nine (9) positions in 1999, which expires 12/2001, and
seven (7) positions in 2000
Program Expenditures
182
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
36
36
31
Salaries and Wa es
-517,912-
634,280
665 886
erations
112-2-5-16-9-5
894 390
1,436,993
Equipment
02,076
41,796
-
Program Total
1 875 683
1,570,466
2 102 879
182
POLICE
POLICE
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Police Chief
I
I
I
Deputy Police Chief
1
I
1
Account Clerk
5
5
5
Accountant II
1
1
1
Assistant Clencal Supervisor
I
1
1
Assistant Police Chief
3
3
3
Business Manalter
1
1
1
Clencal Services Supervisor I
1
l
1
Clencal Services Supervisor II
2
2
2
Clerk-Stenognpher
3
3
3
Clerk III
26
26
26
Computer Operator 1
1
1
1
Cnmmabst I
2 1
2
2
Criminalist II
l
1
1
Data Processing Systems Analyst II
1
1
1
Departmental Personnel Clerk
-
-
1
Detective
37
37
36
Dnver License Examiner 1
6
6
6
Dnver License Examiner II
3
3
3
Fingerpnnt Classifier
1
1
I
Finizerzinnt Technician
1
1
1
Motor Vehicle Control Inspector I
3
3
3
Motor Vehicle Control Inspector II
1
1
1
MV Financial Responsibility Clerk -Steno
2
2
2
Personnel Assistant II
1
Personnel Management Specialist
•
l
1
Police Captain
10
10
10
Police Evidence Custodian
4
4
4
Police Lieutenant
18
18
18
Police Ma or
4
4
4
Police Officer 1
18
••
••
Police Officer I Temp
23
23
23
Police Officer II
270
288
293
Police Operations Clerk
6
6
6
Police Radio Dispatcher I
-
5
Police Radio Dispatcher II
27
27
27
Police Records Analyst
l
1
I
Police Records Clerk
7
7
7
Police RFRorter
5
5
5
Police Reporter Temp
2
2
2
Police Sergeant
33
33
34
Polygraph Examiner
1
1
1
Public Relations Specialist
1
1
1
Radio Technician 1
4
4
4
Radio Technician II
1
1
1
183
POLICE
POLICE
Personnel Position Summary (continued)
Recreation Director II
1
1
1
School CrossmIx Guard Hrly Temp
37
37
40
Secretary
2
2
2
Secretary to the Chief of Police
I
1
1
Senor Account Clerk
1
1
1
Senor Clerk -Stenographer
4
4
4
Senor Pohce Records Clerk
1
1
1
Storekeeper
1
1
1
Storeroom Clerk
1
1
1
Supervising Dnver License Examiner
1
1
1
Supervising Police Radio Dispatcher
3
3
3
Total
591
593
607
• - Positions reallocated from Personnel Assistant to Personnel Management Specialist
•* - Positions reallocated from PO I to PO II
184
7! MIvV4 4 1 V -1 Rl
PROSECUTING ATTORNEY
DEPARTMENT SUMMARY
Mission Statement
The Office of the Prosecuting Attorney sees that the laws are faithfully executed and
enforced with integrity in order to maintain the rule of law and achieve just results.
Department Goals
1 To strive for just disposition of criminal cases and promote public safety and order
through timely, efficient, and effective prosecution
2 To ensure that victims and witnesses of crimes are treated with respect, courtesy, and
sensitivity in their cooperation with criminal prosecution
3 To improve the criminal justice system by identifying areas of need and working
collaboratively with other criminal justice agencies and the community
4 To encourage and promote crime prevention and early intervention initiatives
Funding Source and Position Count
General Fund
$
3,229,741
General Fund 55
Grant Revenue
$
1,551,425
Grant Revenue 30
Other
$
100,000
Other -
Total Budget:
$
4,881,166
Total Number of Positions 85
185
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Description
The Office of the Prosecuting Attorney is charged with the duty to see that the laws are
faithfully executed and enforced within the County of Hawai'i Violations of State and
County laws, ordinances, rules and/or regulations are prosecuted on behalf of the
community
The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District
Courts and three divisions of Circuit Courts in Hawai'i County. This involves all criminal
matters including arraignment calendars, motions, hearings, pretrial conferences and trials
In addition, they handle all appeals before the Hawai'i Appellate Courts as well as the
Federal Appellate Courts. Deputy prosecutors screen all criminal referrals made by police
and are available 24 hours per day for felony conferrals
The Office continues its efforts to attend the needs of victims and witnesses as they go
through the criminal Justice process The Office seeks victims' input for case disposition
in crimes of violence and notifies victims of case disposition at the closure of felony cases
and designated violent crime misdemeanors
The Office provides training for staff to maintain and improve their specialized skills In
addition, the Prosecuting Attorney deputies and staff provide training for police recruits
and refresher training for police officers as well as to other agencies and community
organizations
In an effort to promote public safety and order, the Office is involved in community based
and interagency groups Whenever possible, the Office seeks funding for specialized units
and demonstration projects
Program Objectives
1 Establish on-site screening/conferrals with the Hawaii County Police by December
2001 to encourage complete and timely investigations before charging decisions are
made
2 Establish the Violence Against Children program as a permanent County funded unit
by August 31, 2001
3 Establish a demonstration Community-Onented Prosecution project in West Hawaii
by September 2001 to address crime problems in the community
4 Work with the Courts on establishing a Drug Court program Assessments and
recommendations will be completed by July 2002
nm
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Objectives (continued)
5 Meet quarterly with the Hawaii County Police Department to discuss joint initiatives,
policies, and procedures to improve investigations and prosecutions.
6. Meet quarterly with Hawaii criminal Justice agencies to discuss appropriate
interventions and consequences for offenders.
7 Collaborate with police, probation, courts, and the Department of Public Safety to
establish a restitution order procedure which will enable conversion of the order to a
civil Judgment for victims by September 2001
8. Develop a Comprehensive Juvenile Justice Strategy for Hawaii County by 2002.
9 Implement an 18 -month federally funded grant program which establishes the
Community Empowerment Organization (CEO) to address crime related problems by
using multi -disciplinary community-based methods
Program Highlights
Prosecuted a number of notable trials which included: Frank Pauline, convicted of
murder, kidnapping and sexual assault and sentenced to two consecutive life sentences
and one concurrent life sentence; Albert Ian Schweitzer, convicted of murder,
kidnapping and sexual assault and sentenced to a life time and two 20 year terms to be
served consecutively; Jefferson Pau, convicted of murder and sentenced to consecutive
life terms; and Richard Damien Serrano, convicted of murder, sexual assault and
kidnapping and sentenced to two life terms and two 10 year terms to be served
consecutively
2 Provided assistance to 3,720 victims and witnesses of crime and their significant
others from January to June 2000 by the Victim Assistance Unit.
3 Forfeited $14,674 of assets derived from illegal activities as part of the State Asset
Forfeiture Program
4 Coordinated development of a Juvenile Justice Strategic Plan for Hawaii County.
5. Co-sponsored seminars and workshops to improve law enforcement and prosecution
efforts through interagency collaboration Workshops included Violence Against
Children Seminar, October 1999; Forensic Seminar, November 1999; Asset Forfeiture
Seminar, May 2000; Juvenile Justice Strategic Planning Workshop, May 2000; and
Gang Awareness Seminar, June 2000
6 Secured fourth year federal funding for the Violence Against Children project
7 Secured second year federal funding for a Violence Against Women deputy
prosecuting attorney
8 Secured federal funding for a Violence Against Women training seminar for police,
prosecutors, investigators, and health and service providers held in October 2000.
187
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Highlights (continued)
9 Secured federal funding through the Victims of Crime Act (VOCA) to provide victim
services through the Victim Assistance Unit The program provided equipment for
Kona Hospital and Hilo Medical Center, which aid in sexual assault examinations and
documentation and funds a Sexual Assault Nurse Examiner (SANE) Coordinator. The
program also provides subgrants to Mothers Against Drunk Driving (MADD), Child
and Family Services and Turning Point for Families (formerly Family Crisis Shelter)
10 Directed a Bureau of Justice Assistance block grant to provide video conferencing
capabilities for the police and prosecutors
11 Provided over 900 Keiki Identification cards at six community events
12. Provided federal Juvenile Accountability Incentive Block Grant funding for a Family
Court program to provide graduated sanctions, restitution monitoring and workforce
training for qualifiedjuvemle offenders.
13. Initiated establishment of two Big Island chapters of Visitor Aloha Society of Hawaii
(VASH), an organization aimed at assisting tourists who are victims of crime
14 Provided interagency coordination for the Domestic Violence Interagency Team
(DVIAT)
15. Coordinated scheduling of the volunteer DV HURT (Hospital Urgent Response Team)
program, which provides 24-hour "on call' information and referral services to
domestic violence victims who report to the hospital
16. Provided assistance to Community Coalition for Neighborhood Safety (CCFNS), a
coalition of community groups from around the island concerned with preventing
crime and increasing the quality of life in Hawaii County through organized
education, communication and participation with and by the community.
188
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Estimate
Charges:
52
55
55
Opened dunnit penod
20,800
20,000
21,000
Accepted for prosecution
15,482
15,750
15,750
Disposed
10,191
11,000
1110-0-0
Set for foal -
3-114-5196-0-
3,017,714
3 229 741
Cucuit Court
3,395
3,400
1 3,400
Distnct Court
24,212
24,500
24,500
Fanuly Court
5,802
5,800
5,800
Circuit Court calendar days:
Hilo
416
416
416
Kona
260
260
260
Misdemeanor calendar days:
Hilo
260
260
260
Puna
208
208
208
South Kohala
52
52
52
Hamakua
24
24
24
North Kohala
12
12
12
Kona
260
260
260
Ka'u
24
24
24
Fanuly Court Juvenile calendar days:
Hilo Puna
104
104
104
Kona Ka'u
72
72
72
N & S Kohala Hamakua
18
18
18
Family Court(Adult-DV) calendar days:
Hdo Puna
94
94
94
Kona
24
24
24
S Kohala
12
12
12
Program Expenditures
189
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
52
55
55
Salanes and Waltes
2,440,00- 2-
2 419 222
2 517 725
Operations
614,149
598,342
711,866
E w went
91,809
150
150
Program Total
3-114-5196-0-
3,017,714
3 229 741
189
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Prosecuting Attomey
1
1
1
1st Deputy Prosecuting Attomey
1
1
1
Accountant H
1
1
1
Busmess Manager
1
1
1
Clerk II
1
1
1
Clerk III
1
I
1
Clerk -Stenographer
2
2
2
Data Processmg Systems Analyst II
1
1
1
Deputy Prosecutmit Attomey
17
17
17
Investitator V
3
3
3
Investigator VI
1
1
1
Law Clerk
-
3
3
Legal Clerk III
8
8
8
Pnvate Secretary
1
1
1
Semor Account Clerk
1
I
1
Senior Clerk -Stenographer
3
3
3
Senior Deputy Prosecuting Attomey
1
l
1
Supervismg Legal Clerk 1
2
2
2
SupervisorSupervismit Legal Clerk II
1
1
1
Victnn/Witness Coordinator
l
1
1
VictudWitness Counselor I
l
l
l
Vic[m�/Witness Counselor II
2
2
2
Volunteer Services Coordmator
1
1
I 1
Total
1 52
55
1 55
190
PROSECUTING ATTORNEY
GRANT REVENUES
Program Description
The Office of the Prosecuting Attorney receives and momtors fundmg from Federal and
State sources These funds are used to implement innovative programs, support
prosecution efforts, sponsor professional training, and purchase equipment
Program Objectives
1 Career Criminal (Grant -in -Aid State Legislature $500,000 11 Employees) — To
provide quick identification, prosecution and conviction of those persons making a
career of crime
2. Victim/Witness Assistance (State Department of the Attorney General $200,000 5
Employees) — To assist crime victims and witnesses and their families by providing
information, counseling, and support services primarily to victims of violent crimes
3. Victims of Crime Act (U.S Dept. of Justice, Office for Victims of Crime Formula
Grant Program, $325,000 6 Employees) — To assist victims of crime through the
judicial process, focusing on crimes such as homicide, sexual assault, child abuse and
domestic violence
4. Violence Against Women (U S. Dept. of Justice, STOP Violence Against Women
Formula Grant Program, $56,000 1 Employee) — To improve prosecution of domestic
violence cases involving adult women by dedicating a deputy to handle these cases
S. Juvenile Accountability Incentive Block Grant (U.S Dept of Justice, Juvenile
Accountability Incentive Block Grant program, $180,000 1 Employee) — To establish
a juvenile drug court for the County of Hawaii
6. Local Law Enforcement Block Grant (U S Dept. of Justice, Bureau of Justice
Assistance, $100,000) — To improve communication and operations within the
Prosecutor's Office and among other law enforcement agencies
7. Community Oriented Prosecution (U S. Dept of Justice, Edward Byrne Memorial
State & Local Law Enforcement Assistance Formula Grant Program, $190,425 3
Employees) — To establish a demonstration Community Oriented Prosecution protect
in West Hawai'i addressing crime problems in the community
191
PROSECUTING ATTORNEY
GRANT REVENUES
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
33
30
30
Salanes and Wages
908,699
1,187,697
1141 179
Operations
261,740
285,403
435,946
Equipment
133 667
53,100
74,400
Prow= Total
11-304,10-6-
1526 200
1 651,425
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Clerk -Stenographer
2
2
2
Clerk -Stenographer 1/2T
1
1
1
Clerk III
1
1
1
Data Processmg Systems Analyst I
1
1
1
Deputy ProsecutLng Aftomey
7
7
7
Deputy Prosecuting Attomey Temp
1
1
1
Investigator V
2
2
2
Investigator V Temp
1
1
1
Law Clerk
3
-
Le al Assistant II
1
1
1
Legal Clerk Ill
2
2
2
Legal Clerk DI Temp
1
1
1
Legal Clerk W
1
1
1
Senior Clerk -Stenographer
2
2
2
Victun/Wttness Counselor I
3
3
3
Vtcnm/Wttness Counselor 11
3
3
3
Vtcam/Wttness Counselor 11 Temp
1
1
1
Total
33
30
30
192
� i i
PUBLIC WORKS
PUBLIC WORKS GENERAL ACTIVITIES
Mission Statement
To operate and maintain Hawaii County's infrastructure of roads and flood control, as
well as administering building codes, to ensure the health and safety of the public, while
protecting the environment and respecting private property rights.
Department Goals
1 To plan, operate, maintain, and continually make improvements to the County's
roadway transportation system to permit the safe and efficient movement of people
and goods around the island In addition, to keep the roadway system clean of litter
and debris, and where practical, beautify the roadway to enhance the traveling
experience
2 To operate and maintain existing public flood control facilities and drainage systems
to protect public safety and private property
3 To promote, administer and enforce compliance with building, subdivision, grading,
and flood ordinances and codes for the protection of public health and safety
4 To efficiently maintain and repair designated automotive vehicles and heavy
construction equipment
5 To prepare for and effectively respond to various natural and man-made disaster; or
contingencies to protect public health and safety
6 To encourage and create opportunities within each Division for managers and
supervisors to accept and respond effectively to the changing demands of the public
Funding Source and Position Count
General Fund
S
8,473,368
General Fund 133
Grant Revenue
$
Grant Revenue -
Total Budget:
$
8,473,368
Total Number of Positions 133
193
PUBLIC WORKS
ADMINISTRATION
Program Description
The Public Works Administration Office provides general direction, supervision and
control of the administration and operation of the Engineering, Building, Highway
Maintenance, Traffic Services, and Automotive Divisions Also, in the administration
and enforcement of all applicable chapters of the Hawaii County Code and the Building,
Electrical and Plumbing Codes and all ordinances and statutes related to these
responsibilities
The Public Works Director serves as technical adviser to the Mayor, Managing Director
and County Council on matters pertaining to engineering, construction and maintenance
of County buildings, roads, street lights, parking meters, traffic signal systems and other
public works facilities
The Public Works Administration Office coordinates the fiscal, procurement, and
personnel activities of the department, and provides construction and consultant contract
procurement, administration, and reimbursement, when applicable.
Program Objectives
1 Reduce days in Accounts Receivable to 55 days for FY 2001-2002.
2. Process reimbursement requests for federal projects on a quarterly basis.
3. Improve the accuracy of purchasing and accounts payable documents, as measured by
the number of returned forms. Reduce the items returned by 10%.
4 Process paperwork to reduce backlog of vacancies by 15%.
5 Reduce the total number of grievances by 30% through improved communication
among all levels of management and front-lme personnel.
6. Reduce the total department -wide claims due to injury from industrial accidents by
25% through expanded training programs that provide a greater awareness of
personal and operational safety.
7 Process contracts from bid opening to notice to proceed within 90 calendar days
194
PUBLIC WORKS
ADMINISTRATION
Program Highlights
The updating and implementation of new General Requirements and Covenants for
construction contracting has been completed.
During Fiscal Year 2000-2001, we established a fiscal tracking system for all items
returned by the Finance Department. Improving the accuracy of such documents will
eliminate the delay in processing invoices for payment
Undertaking the implementation of additional database systems for management of fiscal
and personnel records
Hosted the annual meeting of the Hawaii Association of Public Works Officials.
Enacted by the people of the County of Hawaii, a new chapter was added to the Hawaii
County Charter Effective at noon of December 4, 2000, the changes to the charter would
create a new Department of Environmental Management that would manage the solid
waste, wastewater, and recycling programs of the county
Program Measures
*Excluding Wastewater, Solid Waste, & Vehicle Disposal (now a separate department - Environmental
Management)
195
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Esdmate'
Das in Accounts Receivable
59
55
55
Federal project reimbursement requests
49
75
75
Fiscal documents returned
da
67
36
Departmental Vacant Positions
37
27
18
Number of Formal Grievances
19
10
8
Work Cornp Cases with Lost Time
22
27
20
Avjt Das from Bid Opening to Notice to Proceed
152
90
90
Requisitions Issued s CPAs PettyCash
9,013
9,100
5460
Consultant Contracts Executed
50
50
50
Construction Contracts Executed
32
25
25
Change Orders Processed
82
80
80
Positions Filled
57
6040
Oversized Vehicles Moving Permits Issued
440
600
600
No of Federal Aid Projects Managed
41
50
*Excluding Wastewater, Solid Waste, & Vehicle Disposal (now a separate department - Environmental
Management)
195
PUBLIC WORKS
ADMINISTRATION
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
16
16
16
Salaries and Wages
62-722-75
619,416
640 792
Operations
33,510
43,364
48,800
Equipment
4 744
700
35,300
Program Total
665,529
663,480
724,892
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Autborized
FY 2001-02
Request
Director
1
1
1
Deputy Duector
1
1
1
Account Clerk
2
2
2
Accountant
l
1
1
Accountant IV
1
1
1
Assistant Account Clerk
2
2
2
Business Manager
1
1
1
Civil En meer VII
1
1
1
Clerk II
2
2
2
Clerk III
1
1
1
D artmental Personnel Clerk
1
1
1
Personnel Management Specialist II
1
1
1
Private Secretary
1
I
I
Total
16
16
1 16
196
PUBLIC WORKS
BUILDING
Program Description
The Building Division provides four basic services for the County of Hawaii The first
involves the administration and enforcement of building, plumbing and electrical codes.
In addition to these codes the division also enforces the sign ordmance, energy efficiency
standards, and the outdoor lighting ordinance.
The second service includes janitorial and/or grounds maintenance at the County
Building, One Pauahu, South Hilo Baseyard (DPW), Lagoon Centre, the Old Hilo
Hospital and the Kona Services Center in Kailua. For the County Building and Lagoon
Centre interoffice mail pick-up service is also provided.
The third basic service is in-house building maintenance services provided through the
division's maintenance shop This shop perforins most of the routine carpentry,
electrical, painting and plumbing work needed to keep facilities functional. This staff
also assists the Highway Maintenance Division with the repair of timber bridges
The fourth service is provided by the design and engineering unit which oversees the
planning, design, bidding, and construction management of county facilities. This unit is
also responsible for the issuance and recording of house numbers (addresses).
Program Objectives
1. Complete the plan review of residential permits within 10 calendar days, 90 % of the
time.
2. Complete requested inspections within 4 working days, 90 % of the time.
3. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests
within 30 calendar days of receipt of request
4. Input 20 % of addresses assigned prior to 1992 onto a computer file by 6-30-02.
5 Adopt new building, plumbing, and electrical codes by 6-30-02
197
PUBLIC WORKS
BUILDING
Program Highlights
In fiscal year 1999-2000 the Building Division issued 3,465 building permits representing
an increase of approximately 10 % over fiscal year 1998-1999. There was also an
increase in building permit fees collected of about 10 % to $ 1,105,035. The number of
electrical and plumbing permits remained about the same, however, there was a slight
increase in fees collected. As expected the bulk of the construction activity occurred in
the most populated geographical districts of Puna, South Hilo, North Kona and South
Kohala The following is a summary of the building permits issued
District
Permits Issued
Valuation
Fees
Puna
823
$ 46,594,310
$ 200,016
South Hilo
572
36,562,227
142,124
North Hilo
48
2,810,745
12,537
Hamakua
104
10,138,841
38,446
North Kohala
177
18,919,508
60,401
South Kohala
420
60,966,508
164,174
North Kona
1,068
138,931,256
428,888
South Kona
128
6,590,374
30,614
Ka`u 126 5.617,551 27,835
Totals 3,466 $ 327,131,320 $ 1,105,035
Based on current permit counts and fees collected thus far in FY 2000-2001, we appear
on track to match last fiscal years activity levels.
lub v
PUBLIC WORKS
BUILDING
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Residential Plan Review (% plans/ within # calendar
days)
14
10
90%/10
Completion of Called Inspection Requests (%
requests/ within # work days)
5
4
90%/4
Complete Non-critical Maintenance Requests (%
requests/ within # calendar days)
NA
75%/60
50%/30
Equipment
96 442
1,000
32,500
Additional Information
2-19- 5-0- 903
3,281,436
4110-6-17 2-7
Floor Area Maintained
172-1-50-4
172,504
172,504
Mail Distributed
550,000
550,000
550,000
Number of PW Structures Maintained
141
141
141
Buildings to be Repainted
1
1
5
Buildings to be Reroofed
0
0
1 2
Buildings with Structural Repairs
0
0
0
Buildings to be Renovated
0
0
0
Other Misc Repairs Pavemen Plmb Etc
1
0
0
Repair and Maintenance Jobs Performed
1,590
1,500
1,550
Structures Designed
20
40
28
Building Plans Checked (COUJAY Projects)
20
30
30
House Numbers Assigned
1,808
1,700
1,800
Sign Permits Issued
67
100
1 100
Citations Issued
80
100
1 100
Requests for Permit Status
1,997
2,000
2,000
Permits Issued:
Building
3,466
3,300
3,600
Electrical
2-1746-
3,100
3200
Plumbing
2,359
2,700
2,700
Plans Checked:
Building
3,120 1
3,100
3 300
Electrical
2,334
2,500
2,700
Plumbing
2-112-3-
2 300
2 -1 -50 -0 -
500Ins
Inspections
ections Conducted:
Building
7,795
7,600
7,900
Electrical
6 800
5,700
7 000
Plumbing
5,999
5 500
6,400
Program Expenditures
199
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
60
63
63
Salaries and Wages
2-10-6-91797
2 113 236
2,22-9,747
Operations
78-416-6-4
1,167,200
1 844 480
Equipment
96 442
1,000
32,500
Program Total
2-19- 5-0- 903
3,281,436
4110-6-17 2-7
199
PUBLIC WORKS
BUILDING
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
1
1
Architectural Draffing Technician I
1
1
1
Architectural Draftmg Technician II
1
1
1
Buil Custodian I
2
2
2
Buildmg Custodian I Tentp
4
4
4
Bwldmg Custodten II Temp
2
2
2
Budding Inspector
8
8
8
Buddmit Maintenance Supervisor II
1
1
1
Buildmg Permit Clerk
4
4
4
Carpenter -Cabinet Maker
4
4
4
Civil Engmeer ry
1
1
1
Civil Engmeer V
1
1
1
Civil EnRmeer VI
1
l
1
Civil Enameer VII
1
1
1
Design Proects Coordmator
1
1
1
Electrical Inspector
4
4
4
Electncmn
2
2
2
Enmeerat Draffing Technician III
l
1
1
Lead C ter-Cabmet Maker
3
3
3
Lead Electncian
1
l
l
Lead Mason Transfer
0
1
1
Lead Painter
1
1
1
Mason(Transfer)
0
2
2
Pamter
2
2
2
Parking Control Officer
1
1
1
Plumber
l
1
1
Plumbmg Inspector
4
4
4
Semor Electncal Inspector
1
1
1
Senior Plumbing Inspector
1
1
1
SupervisingSupervismg Buildmg Inspector
2
2
2
SupervisingSuperviswg Building Permit Clerk
1
1
1
Supervismg Electncal Inspector
1
1
1
Supervismg Plumbing Inspector
1
1
1
Total
60
63
1 63
200
PUBLIC WORKS
ENGINEERING
Program Description
The Administration staff provides the following
1 General supervision and administrative/clencal support for the Division.
2. Program the implementation of civil engineering (non -building) projects and
programs using county, state and federal funds.
3. Supervise and coordinate land acquisition activities for the Department.
The Land Surveying section provides the following services
1. General land surveying services including topographic maps and boundary studies.
2 Produce parcel maps and their descriptions for the County
3 Review of privately generated survey maps and descriptions
4 Address survey related issues and complaints
5. Maintain an inventory/file of all road and drainage right-of-ways, and DPW parcels
6. Maintain an inventory/file of all survey records generated by the County
7 Provide County mapping and survey information to the public.
The Regulatory Review Section provides the following services
1. Implement/enforce applicable regulatory requirements of Chapter 10, 22 and 27,
HCC
2. Provide Department of Public Works comments to the Planning Department on land
use related matters such as subdivision, ohana, variance and change of zone
applications.
3. Investigate and resolve regulatory complaints.
4 Except for building permit plans, review and/or coordinate the review and approval of
all private construction plans, traffic reports, flood studies, environmental documents,
etc as they relate to the interests and regulatory authority of the Department.
The Design and Investigation Section provides the following services
1 Plan, design and construct civil engineering (non -building) County capital
improvement projects
2. Investigate and resolve roadway, drainage and other related complaints
3 Drafting services.
201
PUBLIC WORKS
ENGINEERING
Program Description (continued)
The Construction Inspection Section provides inspectional services for civil engineering
(non -building) County capital improvement projects, private subdivision and
development construction and the following regulated activities and programs
1. Grading, grubbing and stockpiling work (Chapter 10, HCC)
2 Construction within the County nght-of-way (Chapter 22, HCC)
3 Federal Highway Administration (FHWA) National Bridge Inspection
Program Objectives
1 Submit to the County Council, by December 30, 2001, a resolution that establishes a
new permitting procedure for the installation of privately owned and maintained
residential consumer waterlines
2 Submit to the County Council, by December 30, 2001, a bill amending Chapter 22 of
the Hawaii County code to establish a road dedication procedure.
3 Respond to or process 85% of all time sensitive documents, such as subdivision,
change of zone and variance applications, etc. by their stipulated deadline
4. Respond to or process 75% of all materials that do not have stipulated deadline such
as construction and grading plans, complaints, environmental matters, etc. within two
weeks
5 Provide same day service for 85% of all permits issued by the Division, including
building permits.
6 Contract 80% of all approved Federal Aid bridge projects by June 30, 2002
7 Contract the construction of 50% of the County's ADA Curb Cut Implementation
schedule by June 30, 2002
202
PUBLIC WORKS
ENGINEERING
Program Highlights
In September 2000, M. Sonomura Contracting began work on the $9.55 million
Mohouli Street Extension TEA21 project This is the County's first new major street
since the completion of the Komohana Street Extension in 1967.
2 Other TEA21 construction projects totally $5.13 million include Lindsey Road
Improvements on Waimea, Downtown Traffic Signal Improvements in Hilo,
Waikoloa road Improvements in Waikoloa and Mamalahoa Highway at Waiaha
Stream North Kona.
3. We are the first County to receive approval to participate in the FHWA State
Planning and Research (SPR) Program. The SPR program will give us Federal
matching funds to conduct traffic circulation study between Ponahawai and Puainako
streets The study will give the Department a course of action to address future traffic
circulation and congestion in Hilo.
4 A bill to overhaul Chapter 22, Street and Sidewalks, of the Hawaii County Code had
been submitted to the County Council Although this bill has yet to be discussed, our
resolution that allows the installation of privately owned convex mirrors in the
County nght-of-way had received Council approval
5 With the replacement of our last 2 Ford Escorts, all construction inspectors now have
4 wheel drive vehicles that are capable traversing rough construction sites.
203
PUBLIC WORKS
ENGINEERING
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
PROGRAM MEASURES
31
31
31
Salanes and Wages
1,257,25 6
1 208 042
1,302,677
Regulatory Review
153,810
183,464
199,110
% of Applications, etc Reviewed by Deadline
19,657
85%
85%
%of Plans etc Reviewed Within Two Weeks
-
85%
75%
of Permits Processed Same De
-
85%
1 85%
Capitol Improvement Proram
Federal Aid Bnd a Projects Completed
-
60%
80%
ADA Club Cut Transition Plan Co leted
50%
ADDITIONAL DIVISION INFORMATION
Desilln & Investigation
Survey Projects and Requests
59
75
50
CIP Projects
15
10
7
Construction Plan Reviews - Pnvate Consultants
110
120
140
Subdivision Application Reviews
178
150
180
Ghana Pemut Reviews
17
5
15
251
200
270
—Grading/Grubbing/StockpilingPermits
Dnvoway Permits
168
150
170
Street DiRAing Pemuts
165
200 1
200
Sidewalk Permits
18
30
25
Construction Inspections
CIP Projects
8
10
8
Subdivision Construction
25
60
40
Miscellaneous Construction
103
60
110
GradinGrubb xcavation Pemuts
204
200
200
Dnvewa Permits
141
150
160
Sweet Diging Pemuts
134
f180
Sidewalk Permits
26
30
30
Program Expenditures
204
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
31
31
31
Salanes and Wages
1,257,25 6
1 208 042
1,302,677
Operations
153,810
183,464
199,110
m [neat
19,657
42,000
40,450
Prognini Total
1 430 723
1,433,506
1 542 237
204
PUBLIC WORKS
ENGINEERING
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Assistant Construction Inspector
1
1
1
Civil Engineer III
1
1
1
Civil Engineer IV
3
3
3
Civil Engineer V
3
3
3
Civil Engineer VI
1
1
1
Civil Engineer VII
1
1
I
Construction Ingiector
6
6
6
Engincenng Aid III
1
I
1
Enitineenng Aid IV
2
2
2
Engineenng Drafting Technician II1
1
1
1
Engineenng Drafting Technician IV
1
1
1
Enjtineenng Drafting Technician V
2
2
2
Engincenng Peinut Clerk
1
1
1
Land Surveyor 1
1
1
1
Land Surveyor Il
1
1
1
Land Surveyor IV
1
1
1
Right of Way Agent
1
1
1
Senior Construction Inspector
2
2
2
Supervising Engincenng Pernut Clerk
1
1
1
Total
31
31
31
205
PUBLIC WORKS
AUTOMOTIVE
Program Description
The Automotive Division is responsible for the repair and maintenance of all garage,
shop and automotive equipment of the County, except such equipment as may be more
practically maintained by the department having control thereof as determined by the
Director of Public Works; furnish parts, accessories, gasoline, lubricants and tires
necessary for the repair for automobiles, trucks, shovels, cranes, graders, sweepers,
compressors and other such machinery or equipment, and be authorized to bill any
department, agency or special fund for supplies, services and use of equipment.
The Automotive Division is a support -service division and will continue to provide
services (except bodywork, painting and tire repairs) to various County
departments/agencies on an on-going basis.
Program Objectives
1. Support the various County departments/agencies islandwide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff (versus contract)
2 Reduce the average monthly repair backlog for the Construction section by 10%.
3. Reduce the average monthly repair backlog for the Automotive section by 10%
Program Highlights
Closed the Puna Automotive Shop- All repair work is done in the Hilo repair facility
Continue to upgrade the Mitchell On -Demand programs with the latest information and
repair technology The Mitchell On Demand is a computerized program with the latest
repair information for many of the vehicles which we repair in the county fleet
Continue to maintain the DPW fueling systems within the island for all Agencies and
departments to use
Special Projects/Assistance- Continued to repair and maintain 12 Coordinated Service
vehicles, 2 Parking Meter vehicles, and performed periodic repairs to 2 Police buses.
206
PUBLIC WORKS
AUTOMOTIVE
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Estimate
Average Monthly Repair Orders Completed (By
Staff vs Contract
26
26
26
Garage
96%(11015)
91% 128/13
94% 103/6
Construction Equipment
84%(75/14)
946,881
91%(60/6)
Sohd Waste
95%(55/3)
—91%(74/7)
90%(47/5)
95%(38/2)
Welding
1000/0 19/0
95%(21/1)
94%(17/1)
Average Monthly Repair Order Backlog
Gane
13
15
13
Construction Equipment
36
24
22
Solid Waste
11
13
12
Welding
7
6
5
Additional Information:
Avenge Monthly Repair Orders Received (Including
Prior Month's Carryovers)
Gane
128
156
128
Construction Equipment
125
105
125
Sohd Waste
69
65
69
Weldm
Sf
26
28
26
No w mens Dame a Re orts
1
0
0
Program Expenditures
207
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
26
26
26
Salaries and Wages
8-6--3,72-6-
799,013
807 204
Operations
963,212
946,881
1,116,769
ur ment
131 458
29,200
2 -1,6 -00 -
1 600Pro
Program Total
1 978 092
1,775,094
1 945 573
207
PUBLIC WORKS
AUTOMOTIVE
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Account Clerk
1
1
1
Automotive Equipment Su enatendent
1
1
1
Automotive Mechanic 1
4
4
4
Automouve Mechanic H
1
1
1
Automotive Mechanic Helper
1
1
1
Automotive Stores Clerk
I
1
1
Construction Equipment Mechamc
7
7
7
Construction Equipment Mechanic Temp
I
1
1
Construction Equipment Repair Supervisor I
1
1
I
Construction E u went Repair Supervisor 11
1
1
1
Gana e Supervisor
1
I
1
Lead Constriction Equipment Mechanic
1
l
1
Lubncation Worker I
1
I 1
I
Semor Account Clerk
1
1
1
Welder
2
22
Welder T
1
1
1
Total
26
26
26
208
PUBLIC WORKS
FLOOD CONTROL
Program Description
The Flood Control program involves regularly maintaining, operating, inspecting and
repairing the flood control structures, levees, dams, spillways, channels and drainage
areas
Program Objectives
1. Continue to conduct semi-annual inspections of flood control system
2. Continue to maintain flood control systems.
a Prevent deterioration for proper functioning of structures by repairing within six
months
b Clear debris such as mud, rocks, branches, etc from channel within 3 months.
c Control weed and brush growth by using herbicide and mowing every quarter
Program HIghlights
Continued to perform major flood control maintenance and repair work along Waiakea
Stream, Keopu Channel, Naalehu Flood Channel, and various streams and culverts in the
Waikoloa Subdivision
209
PUBLIC WORKS
FLOOD CONTROL
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Semi -Annual Inspection (By FEMA
2
2
2
Flood Control Systema
24
24
24
Additional Information:
South Hilo District:
Alenato #4, Amako, Iwalam, Palai, Amaola, Hathay
Kawth Waiolama Akolea Waiakea Wailoa
11
11
11
North Hilo/Hamakua District:
Kalo a, Wat io
2
2
2
North/South Kohala District:
Puuka u
1
1
1
North/South Kona District:
Kamalm Keo u Kona Coffee Mill Keo u Heights
4
4
4
Ka'u District:
Paauhau Naalehu Waiohmu Bamboo Forest
4
4
4
Puna District:
North Kulam Kukm Camp Road
2
2
2
Program Expenditures
210
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Operations
63 027
l56 925
153 939
Pro Total
63:2221
156 925
153 939
210
13,IJ �I `'; al
RESEARCH & DEVELOPMENT
DEPARTMENT SUMMARY
Mission Statement
To enhance the quality of life for the people of Hawaii County through sustainable
development programs aimed at retaining and expanding existing business, diversifying
the economy, and attracting new economic activity.
Department Goals
Tourism
1 To increase the number of visitors and/or their length of stay on the Big Island.
2. To attract additional direct flights to the Big Island from domestic and international
destinations
3 To improve the quality of the visitors' stay through product development and visitor
satisfaction programs
4. To create awareness to the rich cultural resources of Hawai`i's Big Island and provide
support to events that accentuates the island's diversity
Aericulture
1 To develop infrastructure and technology necessary for the production, processing,
and marketing of Big Island agricultural products, in partnership with the federal,
state and private organizations
2 To attract national and international buyers of agricultural products to the Big Island
3 To facilitate the County's efforts in the formulation of policies relating to the
development and preservation of diversified agriculture on the island
4 To increase accessibility of agriculture information to farms on the Big Island
Economic Development
1. To assist existing businesses in expansion, diversification efforts, and the ability to
compete in Hawai'i's economy.
2. To encourage and support the development of new industry and business startups in
Hawai'i County.
3 To coordinate and facilitate job training programs for Big Island's workforce in
partnership with the federal and state agencies
4 To facilitate the creation of commumty-based economic development programs
5 To assist community organizations in obtaining funding from private and government
sources.
211
RESEARCH & DEVELOPMENT
DEPARTMENT SUMMARY
Department Goals (continued)
Energy
1. To increase the efficiency of energy use in the public and private sectors thereby
strengthening the economy of the Big Island
2 To participate in energy related planning and decision-making processes that affect
Hawaii County
3. To promote the use of renewable energy resources
4 To increase the County's energy emergency preparedness
5 To foster the growth of high technology industries on the Big Island
1. To increase the viability of the Big Island as a film destination to filmmakers
worldwide
2 To increase the number of film/video and print productions coming to the Big Island.
3 To provide a resourceful environment for successful completion of film, video and
print productions
Information Resource Center
1. To collect and develop reliable statistical data for decision-making, program
development and policy-making.
2 To provide quality information service to county departments, other governmental
agencies, businesses, and the general public
3 To select, acquire, organize and maintain a collection of resource materials in support
of county programs
Funding Source and Position Count
General Fund
$
1,117,605
General Fund
9
Grant Revenue
$
58,500
Grant Revenue
1
Total Budget:
$
1,176,105
1 Total Number of Positions
10
212
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Description
The program provides facilitative leadership to both the public and private sectors to
support the sustainable development of agriculture, forestry, aquaculture, fisheries and
other natural resources Activities include financial support and coordination of
agricultural resource, education, and marketing programs; data collection, compilation
and dissemination; management of collaborative R&D projects; advocacy of local
farmers and commodity groups to state and federal agencies, and provision of
background data and analyses to County policy -makers.
Program Objectives
1 Participate and/or co-sponsor ten (10) agricultural festivals, shows or fairs to promote
locally -produced Big Island products in local, national, and international markets.
2 Provide seven (7) supplemental research grants for the development of new products
and/or new production and processing technologies
3 Co-sponsor seven (7) conferences that will expose Big Island fanners to the advanced
agriculture development issues.
4 Submit to the Water Department an action plan for the utilization of two (2) existing
municipal water sources for agriculture use by December 2001
5 Coordinate a county trade mission to mainland China by October 2001.
Program Highlights
1 R&D submitted comprehensive changes to the agriculture section of the Hawai'i
county General Plan The recommended changes were incorporated in the final draft
of the revised General Plan.
2 The Real Property Tax Office implemented the department's recommended
categorization and valuation of agricultural lands for tax assessment purposes
3. R&D provided ten (10) promotion grants with a total amount of $95,150. These
funds were used to leverage an additional $250,000 of private funds and $50,000 of
state funds
4 R&D provided six supplemental research grants in the amount of $30,500
5 R&D provided six information/education grants in the amount of $24,500 which was
used to leverage $30,000 additional private funds and $30,000 state and federal funds
213
RESEARCH & DEVELOPMENT
AGRICULTURE
Program HIghlights
All of the farmable acreage (almost 600 acres) in the papaya quarantine
demonstration area in Kahuwai are completely leased out to papaya farmers. Most of
the lands are cleared and ready for planting except 100 acres that are still being
cleared. By end of September 2000, the area will be completely planted. Most of the
papayas that will be planted in the area will be solo with transgenic variety being
planted around the area as buffer This will be the major source of solo papaya in the
state for the Japan market. Expected solo production from this project will be 17
million pounds per year There are no papaya ringspot virus found in the solo
plantings so far and the early planted trees are very productive The project will pay
the property tax to the county.
The Big Island agriculture advocacy committee was transformed into a statewide
"Commodity Action Group". This group is now the agriculture lobbyist for the State
for issues relating to state policies and funding appropriations for water systems,
research and marketing projects
State Funded CIP Project Phase I of the Ka`u Agricultural Water Project was 80%
complete prior to the November 2, 2000 flood The project sustained substantial
damage with the pipeline system however, the two reservoirs were okay Estimated
date of completion of Phase I will be December 20001. This project provides two
million gallons of water per day to 50 acres of aloe farms and 35 acres of diversified
crops There are 12 farmers currently using the water from this project
214
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Programs
281 880
Pro Total
139993 258 600
Promotions
10
10
10
County Contributions
$95,150
Private Contributions
$250,000
State Contributions
$50,000
Ratio of Total to County Contributions
4.2:1
Research
6
7
7
County Contributions
$30,500
Private Contributions
$120,000
State & Federal Contributions
$900,000
Ratio of Total to County Contributions
34.4:1
Information/Education
6
7
7
County Contributions
$24,500
Private Contributions
$30,000
State & Federal Contributions
$30,000
Ratio of Total to County Contributions
3.4:1
Grand Total Contributions
$1,530,150
Ratio of Total to County Contributions
10.2:1
Request for AS. information and advice
325
360
396
Inquiries
2,150
1 2,200
2,225
Committee/Program Meetings
Attendance
192
225
250
Coordination
45
50
55
Program Expenditures
215
FY 1999-00 I FY 2000-01
Actual Budget
I FY 2001-02
Pequest
Operations
139 993 258 600
281 880
Pro Total
139993 258 600
281 880
215
RESEARCH & DEVELOPMENT
TOURISM
Program Description
The Department of Research and Development's tourism program strengthens and
expands the tourism industry on the Big Island by 1) marketing the island to wholesalers,
agents, consumers, airlines and other visitor -related businesses overseas in partnership
with the Big Island Chapter of the Hawaii Visitors and Convention Bureau and the Big
Island Group (BIG); 2) providing seed grants and matching fund to community groups
for the development of tourism products and programs; and 3) supporting efforts to create
new cultural attractions and events for Hawai`i's Big Island
Program Objectives
1. Partner with the Big Island Chapter of the Hawaii Visitors and Convention Bureau,
Big Island Group and other appropriate organizations in advertising and marketing
the Big Island by June 2001.
2. Provide at least six (6) festivals and four (4) sporting events to attract visitors,
enhance their stay and share the culture.
3 Provide at least three (3) seed grants to community groups to develop tourism
products and programs.
4. Increase tourism resource data available to facilitate the planning and developing of
tourism programs on the Big Island by June 2001
Program Highlights
The County's tourism program on Hawai'i's Big Island is inspiring and evolving. While
visitor industry statistics are encouraging, with fiscal year June 2000 visitor arrivals to the
Big Island up 5 2% from June 1999, the County maintains the direction is to increase
efforts in establishing partnerships to create a unified message to all markets
The County continues to market and sell our island as a unique and viable visitor
destination and to advertise in key major market areas to create awareness of our island's
features and diversity in partnership with the Big Island Visitors Bureau and the Big
Island Group.
The cruise ship industry continues to be a growing venue for visitor arrivals and the
County's greetings program is a welcoming experience. Business development and
services that support the cruise ship arrivals are benefiting from this growth. The Big
Island has the benefit of having ships stop on both sides of the island and the projections
for visits by both foreign and American cruise Imes in the future is very positive,
especially with the weekly arrivals of the MS Patriot to our island beginning December
2000.
216
RESEARCH & DEVELOPMENT
TOURISM
Program Highlights (continued)
The Big Island of Hawaii is characteristically ideal for hosting major sporting events.
The department supported the Hawaiian International Billfish Tournament, Big Island
Invitational Basketball Tournament and Big Island International Marathon & Ekiden
Television coverage of these events provided significant exposure of our island's scenic
beauty to audiences around the world
The Big Island is rich with cultural festivals and events that bring visitors to the island
and help t share our culture. The department supported the Meme Monarch Festival, the
International Festival of the Pacific and Aloha Festivals. The County's tourism program
recognizes the importance of cultural events, which promote visitor satisfaction.
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Marketing Promotion
330,46C
358 000
355 500
Total Cost
S-78-6-,6-8-7
S820,000
$820,000
Number of Trade Show Participated
16
20
20
Advertistrig Campaign
Total Cost
$--394,5-12-
$400,000
$450,000
Total Value
$1.125,818
$1,200,000
$1,300.000
Sponsored FestivalsEvents
5
4
6
Sponsored Events
2
3
4
Pier Greetuigs Program
Number of Cruise Ships Greeted
80
125
130
Passengers on Cruise Ships
89,632
180,000
185,000
Airport Greetuis Program
Direct Intl Flights Greeted
132
1 200
200
Visitor Arrivals
Eastbound
307 742
300,000
310,000
Westbound
968,336
950,000 1
975,000
Program Expenditures
217
FY 1999-00
Actual
1 FY 2000-01
Budget
1 FY 2001-02
Request
Operations
330,46C
358 000
355 500
Program Total
330,4
358 000
1 355,500
217
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
Program Description
The economic development program administers programs that influence the growth and
restructuring of the economy to enhance the well-being of Hawaii County. Activities
include creating of new enterprises, expansion and nurturing of existing businesses,
coordination of Job training for Big Island's workforce for employment in existing and
emerging industries in partnership with the federal, state and private entities, and
facilitation of community capacity building to address economic development from a
community-based perspective.
Program Objectives
1. Administer the enterprise zone (EZ) program and coordinate with the Department of
Business, Economic Development Tourism for the dissemination of EZ information
via meetings and literature. Market EZ program and increase number of tenants by
20%
2. Expand the Hilo EZ Zone to include the Hamakua Coast and Kalapana which are
major agricultural areas by June 2002.
3 Produce a Comprehensive Economic Development Strategy according to Economic
Development Administration (EDA) guidelines to qualify County of Hawaii projects
for Federal funding by June 2002.
4 Complete the Feasibility Report for a Food Processing Facility and Visitor Center at
Pahala, Hawaii and acquire funding from other sources for the implementation of the
project by 2005
5. Assist community-based organizations with economic development programs to
create employment opportunities by 2003
6 Provide support and funding for the development of the Hawaiian Heritage Corridor
project, a Living History Ranch in Kona and Mac Nut & Sugar History Museum in
Honoka'a by December 2002
7. Enter into a partnership with the Five Mountain Medical Community Association in
the development of a marketing program that will enhance the health and wellness
industry for the Big Island by June 2005.
8 Assist in the coordination and development of community computer centers in
communities on Hawai'i Island by June 2002
218
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
Program Objectives (continued)
9 Develop the Hilo Foreign Trade Program to encourage manufacturing, stimulate
capital investment, generate employment opportunities, and enhance international
trade by June 2004
10 To prepare and maintain the County's workforce job training in becoming more
essential Work in concert with Hawai'i community College Office of Continuing
Education and Training, and the DLIR Workforce Development Division (WDD)
ETF, WIA, and SBA to create job opportunities and to assist with preparing the
workforce for anticipated job opportunities and to assist incumbent workers for job
advancements through training or retraining
Program Highlights
1. Enterprise Zone. Executed designation of North Kohala Enterprise Zone. Provided
three informational workshops.
2 Comprehensive Economic Development Strategy (CEDS). Completed the
Economic Development Strategy in the District of Ka`u
3 Ka'u Economic Development Plan (KEDP). Completed the action plan and in the
process of seeking funding for the projects Working collaboratively with the Office
of Community Services to establish partnerships in the community to execute
community-based economic development projects
4 Hamakua Economic Development. Working with the Hamakua Economic
Development Committee in developing eco-tounsm, computer centers, youth
projects, timber, energy, and preparing for Rural Founders visit in February 2001
5 Health and Healing. Collaborating with Five Mountain Medical Community, Inc., to
establish and promote the Big Island as a health and healing destination
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
New EZ Participants
8
8
8
Inquiries and Requests
606
650
650
CommitteeRr ram Meetings:
Attendance
52
65
65
Coordmation
17
15
15
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Request
orationsl81 912
160 900
9_33,15500
Program Total 181 912
160 900
93,150
219
RESEARCH & DEVELOPMENT
ENERGY
Program Description
Participate in state and utility energy planning and regulatory programs; implement a
comprehensive energy efficiency program for the County; implement the County's
energy emergency preparedness program, and foster the growth of technology based
industries in Hawaii County
Program Objectives
1 Implement the program for energy efficiency retrofits in County -owned buildings.
a) Phase 2 - retrofits of the Hilo Public Safety Building and Kona Police Station.
Capital cost of this project is $1,325,000 and projected annual operational cost
savings $161,700. Construction is scheduled to be completed by 7/31/01 and the
first year post -retrofit energy savings proven by 7/30/02.
b) Phase 3 - retrofits of remaining inventory of buildings - identify eligible buildings
and develop a budget for implementing cost effective retrofits by 6/30/02.
2 Represent the interest of Hawai'i County in the Utility's Integrated Resource Planning
and in PUC dockets including current proceedings on competition in the Hawai'i
electric industry
a) Integrated Resource Planning - on-going to 6/30/02.
b) PUC Competition Docket - on-going to 6/30/02
3. Promote renewable energy development on Hawai'i Island.
a) Installation of photovoltaic lights on Hilo Bayfront - by 06/30/02.
4. Implement county energy emergency plans that are consistent with State EEP plans -
on-going to 06/30/02.
5 Facilitate energy efficiency programs in the Department of Water Supply
a) Coordinate with DWS in implementing retrofits to Hilo systems by 6/30/02
6 Participate in the Rebuild America (RBA) program to obtain technical assistance and
grants from the US Department of Energy Provide assistance to other organizations
and communities interested in implementing energy efficiency measures.
a) Participate in RBA and Rebuild Hawaii Consortium - on-going to 6/30/02.
b) Assist Ka'u High School in implementing an Energy Smart Schools program
using $17,100 grant from RBA applied for in FY2001 - complete by 6/30/02
7 Seek grant funds and utility rebates for County energy related programs.
a) Apply for utility rebates from Phase 2 of retrofit program by 9/30/01
8 Foster the growth of existing and new scientific and high technology industries in
Hawaii County - on-going to 6/30/02
220
RESEARCH & DEVELOPMENT
ENERGY
Program Highlights
1 In February 2000, lighting retrofits were completed to 27 Fire and Police stations
around the Big Island This project (Phase 1) cost $403,000 and was financed by a
tax-exempt Municipal Lease at an interest rate of 5 29%. Guaranteed annual energy
cost savings total $51,100 DSM rebates totaling $8,119 were received from
HELCO
2 Cumulative cost savings resulting from retrofits carred out to County facilities under
the overall energy efficiency program totaled $239,000 up to June 30, 2000
3 In September 1999, two photovoltaic lights were installed at the Isaac Hale Park,
Pohoilu, Puna to facilitate operations at the small boat harbor and parking area.
Installed cost was $18,746 Maintenance services are included for a 5 -year period
4 Hawaii County has partnered with the Hawaii Electric Light Company in the US
DoE's national Million Solar Roofs initiative HELCO was awarded a $50,000 grant
by US DoE under this program
S. In regard to PUC Docket 96-0493 concerning competition in the state's electric utility
industry, in January 2000 the PUC undertook to address the issue of improved
competition for acquisition of wholesale power supplies (this action supported by
Hawai'i County EC) but deferred all other issue indefinitely
6 In March the PUC authorized implementation of a standard contract for customer
retention permitting HELCO to offer a 10% rate discount for Schedule J and P
customers considering installation of bona -fide self generation (Hawai'i County EC
expressed concerns about HELCO's application )
221
RESEARCH & DEVELOPMENT
ENERGY
Program Measures
DESCRIPTION
FY 1999-00
FY 2000-01
FY 2001-02
Number of Positions
Actual
Budget
Estimate
Salanes and Wages
51 917
43,440
Hilo Public Safety
Retrofit projects completed
27 Fire & Police
None
Building & Kona
Equipment
Stations
500
Police Station
Capital cost of retrofit projects
$403,000
$1 325 000
Guaranteed annual operational cost savings for
retrofits completed in the year
$ 51,100
$ 162,000
Cumulative operational cost savings from all
retrofits completed to date*
$ 239,000
$376,000
$ 663,000
HELCO DSM rebates received
$ 4 400
$ 8 119
$ 15,000
Grant funds received EES grant**
$ 53,300
$ 53,200
$ 55,300
Other grants
8-10-0-0-
--
$ 17,100
• Includes retrofit of the Hawaii County Building completed in March 1997
•• The EES grant from US DOE funds the Hawaii County Energy Coordinator position
Program Expenditures
Personnel Position Summary
FY 1999-00 FY 2000-01
Position Title Authorized Authorized
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
1
l
1
Salanes and Wages
51 917
43,440
45 180
Operations
11,844
9,500
11,320
Equipment
-31,581
500
2,000
Program Total
95,342
53,440
58,500
Personnel Position Summary
FY 1999-00 FY 2000-01
Position Title Authorized Authorized
FY 2001-02
Request
Economic Development Specialist III 1 1
1
Total 1 1
1
222
RESEARCH & DEVELOPMENT
INFORMATION RESOURCE CENTER
Program Description
The Information Resource Center collects, maintains and disseminates statistical,
reference and program information to County and State agencies, and the general public.
Program Objectives
1. Collect statistical information for and publish the County of Hawat'i Data Book by
July 2002
2 Compile monthly economic data (showing previous year comparisons) and distribute
to interested parties as the County ofHawai'i Statistics by the 15`s of each month,
provide accessibility via County ofHawai'i's web site
3. Fulfill research and informational needs of the County through the acquisition and
maintenance of relevant research materials on an on-going basis.
4. Maintain a clip file of articles of interest to, and in support of departmental programs,
and generate an annual subject index of articles affecting Hawaii County by June
2002
5 Maintain the Library Information System (LIS) database by classifying and
cataloging all library materials on an on-going basis
6 Respond to all requests for statistical, reference and program information daily and on
demand
7 Review and update the County ofHawai'i Facts and Figures, published by the
Department of Business, Economic Development and Tourism by June 2002; provide
accessibility via County of Hawai'i's web site
8 Set up a spreadsheet (Excel) to calculate the monthly building permit statistics and
assist in the statistical analysis for our County ofHawa:'e Statistics by June 2002,
provide accessibility via County of Hawaz'i's web site.
Program Highlights
1 Publicized and promoted use of the County of Hawaii web sites•
www.co.hawaii hi.us: www.bietslandag.com: www.fihnbieisland com; and
www.hiev com as well as other request -specific sites; in its continual efforts at
providing freedom of, and access to information
2 The County of Hawai'i Data Book has been made accessible via County's web site -
www co hawan hi.us.
3 Published 1999 County of Hawar't Data Book
4 Published and distributed County ofHawa:'i Statistics
5 Published NewsF:le 1999.
6. Responded to a growing number of requests for research and economic trend data by
parties interested in doing business on the Big Island
223
RESEARCH & DEVELOPMENT
INFORMATION RESOURCE CENTER
Program Measures
224
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Esdmate
Acquisitions
238
245
252
catologm
163
167
172
CLrculation/Interlibrary Loan
35
36
37
Correspondence
174
179
184
Data Book
3,130
3,443
3,787
Updates
250
275
302
Web Hits
2 880
3.168
3,485
In utnes/Reference
2-10-8-1
2 143
2207
Census Data
1,125
1,158
1,193
Other
956
985
1,014
Publications
3
3
3
County of Hawaii Data Book Annual
County of Hawaii Statistics(Monthly)
NewsFile Annual
224
RESEARCH & DEVELOPMENT
FILM
Program Description
The Film Program strives to strengthen the film industry in order to provide economic
benefits to the Big Island community through marketing and promoting the Big Island as
a viable destination for filmmakers worldwide
Program Objectives
1 Develop and implement a new advertising campaign targeting national and
international markets by June 2002
2 Acquire additional promotional materials to assist in marketing by June 2002.
3 Participate in trade shows, festivals and conferences pertaining to the film industry at
least 5 times a year
4 Provide support services to over 100 production companies, before, during and after
on -Island production.
5 Host and coordinate familianzation and scouting tours for at least 5 large feature or
television potential productions interested in filming on the Big Island
6 Attend and participate in fihn industry organization meetings an average of 12 per
year to support the growth of the industry and to address industry concerns
7 Develop Phase II of the digital image bank for the film office photo library by June
2002
8 Continue the development and monthly updates of the film office web site.
9 Increase the community base of production support services and locations by 10%.
10 Inform and educate the community to the practices of the film industry by attending
at least 3 functions and providing 2 speeches and/or media interviews.
Program Highlights
1 Marketed the Big Island in the world market as a viable film destination responding
to approximately 300 requests for film information per year, of which last year
resulted in 150 productions completed on the island Provided support to productions
filming on the Big Island, before, during and after the on -island production.
2 Continued development and monthly updates of the web site. The Film Office Web
Site average approximately 2,500 visits per month from over 17 countries
3. Launched a database project to identify and increase production personnel and
community production support services
4 Implemented the yearly advertising campaign, by placing ads in the Hawaii
Production Index and Locations Magazine Listings also were placed in 6 industry
publications
225
RESEARCH & DEVELOPMENT
FILM
Program Highlights (Continued)
5 Participated with the Film Offices of the Hawaiian Islands in a bold new advertising
campaign, which included 10 double page ads placed in industry publications and the
creation of a new tradeshow booth to compliment the ad campaign
6 Represented the Big Island at the Association of Film Commissioners International
Cineposium, Locations 2000 International Tradeshow, Sundance Film Festival,
Hawaii International Film Festival, and the Film Offices of the Hawaiian Islands
Hollywood Focus Groups for Studio and Television Executives
7 Hosted familianzation-scouting tours for potential feature productions from
Dreamworks, 20i° Century Fox, MGM, Universal, and a potential television series
from Film Roman
8 Represented the Big Island Film Office as a Board Member at the Hawaii Film and
Entertainment Board bi-monthly meetings, and the Na Leo `O Hawaii quarterly
meetings. Attended the Film Offices of the Hawaiian Islands monthly meetings.
9 Participated in educating the Big Island and Statewide community about the Film
Industry by participating in the State Legislature "Film Industry Day" and the Big
Island Visitors Bureau Annual Meeting, speaking at the Hawaii State Association of
Counties, and the Hilo and Waimea Rotary Clubs Featured in the Big Island Semor
Citizen publication "Silver Bulletin" and interviewed by various media, such as
"Location Update," the Honolulu Advertiser and the Star Bulletin.
10. Participated in educating the Big Island and Statewide communities about the film
industry by serving on panels, guest speaking at State and Big Island organizations,
and media
Program Measures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
nines 300
250'
320
Productions Completed 155
125
155
Production Revenues $6 1 nullion
$5 nullion
$6 5 million
*Estimate decrease due to SAG strike
Program Expenditures
FY 1999-00
Actual
1 FY 2000-01 FY 2001-02
Budget Request
Operations 28 954
40 000
Program Total 28 954
40 000
226
RESEARCH & DEVELOPMENT
RESEARCH & DEVELOPMENT
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
9
9
9
Salanes and Wastes
354,723
336,596
343,975
Operations
14,004
25,560
35,800
Equipment
11 667
3,750
7 300
Pro ram Total
380 394
365,906
387,075
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Director of Research & Development
1
1
1
Deputy Director of Research & Development
I
1
1
Account Clerk
1
1
1
Clerk III
1
1
1
Economrc Development Specialist III
2
2
2
Economic Development Specialist III Temp
1
1
1
Pnvate Secretary
l
1
1
Resource Matenals Specialist
1 1
1
1
Total
1 9
9
9
227
Hlfi AY BUND
PUBLIC WORKS
HIGHWAY FUND
Mission Statement
To maintain and continually make improvements to the County's roadway transportation
system to permit the safe and efficient movement of people and goods around the island
Department Goals
1 To provide leadership, administrative and technical support to accomplish Division
Program
2. To provide for the Public use, a safe roadway.
3 To be prepared to assist Civil Defense on emergencies.
4 To complete highway inventory records and maps
5. To continue resurfacing program island wide
6 To develop and implement operational and technical programs for traffic control
devices.
7 To provide timely maintenance of traffic control devices through improved
scheduling of projects and personnel
8 To develop a system for rapid retrieval of records and documents to support litigation
and planning activities
9 To establish programs to promote highway safety by the development and
implementation of highway safety standards and procedures
10. To operate and maintain traffic signal and street light programs for the County
Funding Source and Position Count
Highway Fund
$15,174,098
Highway Fund
204
Grant Revenue
$ 200,000
Grant Revenue
2
Total Budget:
$15,374,098
Total Number of Positions
206
228
PUBLIC WORKS
TRAFFIC DIVISION
Program Description
The Traffic Division is responsible for all activities necessary to install, operate and
maintain streetlights, traffic signals, traffic signs and marlungs, and parking meters on the
County of Hawai`i's roadways to provide the public with a safe and efficient County
highway system
Administration (Suonort Staff and Plannin nvestigation)
Responsible for all administrative activities of the division and the technical requirements
for traffic control devices in accordance with national standards and guidelines,
including
Maintaining a traffic education program and establishing programs to promote
highway safety and obtaining Federal and/or State funds to implement traffic safety
programs and projects
Reviewing subdivision, change of zone and other plans and studies for compliance
with division standards, policies and guidelines
Investigating complaints and requests for traffic control devices and plans projects to
implement new traffic controls and mitigate existing problems
Providing technical support to the vanous highway safety councils and committees,
including the State Motor Vehicle Safety Office
Traffic Sienals and Streetlights
Responsible for the design, installation, operation and maintenance of all traffic signals
and streetlights on County highways and maintaining traffic signals and streetlights on
State highways, including
1 Developing and implementing priorities for traffic signal and street light installations
based on warrants.
2 Maintaining a computerized traffic signal and streetlight database.
3 Developing and implementing energy conservation programs, such as conversions
from green and amber incandescent to green and amber LED lights.
4. Developing and implementing uninterruptible power supplies (UPS) for continuous
traffic signal operations during power outages
5 Continue to add signal systems to traffic signal server for real time database
adjustments
229
PUBLIC WORKS
TRAFFIC DIVISION
Program Description (continued)
Traffic Signs and Markings
Responsible for the installation, operation and maintenance of all traffic control signs and
pavement markings on County highways, including assisting other departments and
agencies with traffic control 1iP11S only, excluding pavement markings, at off-highway
County facilities
Parking Meters (unfunded)
Responsible for the design, installation, operation and maintenance of all parking meters
on County highways and parking lots
Program Highlights
Projects Completed:
Traffic Educations Program, Pedestrian Signal/Education Program, "Hot Dots" Program,
Infant Restraint Program
Kuakini Hwy /Hualalai/Palam Rd Signal Upgrade
Lua-Kula St, Waikoloa, S Kohala Upgrade of Direct Buried Cables & Mahilam St, N Kona
Foundation Repair of Street Lights
Hazardous Waste Disposal (Street Light Ballasts, Transformers and Oil Switches with PCBs)
Installation of Uninterruptible Power Supplies at Waianuenue Ave /Komohana St. &
Kamehameha Ave /Paualu St., S. Hilo
Kekuanaoa St /Kilauea Ave Traffic Signal Loop Replacement
Lanikaula St /Kinoole St Installation of New Loop Detectors
Kanoelehua Ave /Kekuanaoa St. Traffic Signal Upgrade
Lanikaula St /Manono St Survey Project No STP -2770 (3)
Kapi`olam St./Ponahawai St Traffic Signal Installation
Restnpe Downtown Hilo -Phase I
Restnpe Akolea Rd
Restnpe Banyan Dr
Restnpe Kaumana Dr /Amako Ave to Lele St
230
PUBLIC WORKS
TRAFFIC DIVISION
Program Objectives
Traffic Division's program objectives cover the entire fiscal year, 7/1/2001 through
6/30/2002
Administration (Support Staff & Planning/Investigations)
1 Review construction plans, traffic studies, change of zones, variances, etc., within 10
working days 90% of the time.
2 Investigate and resolve complaints and requests for new traffic control devices,
including appropriate traffic studies within 90 days 90% of the tune.
3. Review and approve road closure permit applications within 5 working days 95% of
the time
Traffic Signal & Street Light
1 Repair defective street lights when reported (S. Hilo, N Hilo, Puna, N.& S. Kona)
within 3 working days 90% of the time.
2 Repair defective street lights when reported (Ka'u, N. & S. Kohala & Hamakua)
within 7 working days 90% of the time
3 Investigate and resolve traffic signal complaints within 3 working days 95% of the
time
4 Complete 75% of the conversion of incandescent green signals to L E D s, part of
Traffic's Energy Conservation Program.
Traffic Signs & Markings
1 Complete work orders for new traffic control devices within 3 months 90% of the
time
2 Complete maintenance work orders within 6 months 85% of the time
Fabricate 2,700 traffic control signs
Stripe or restripe 120 miles of traffic pavement markings.
Install 6,500 new or replacement raised pavement markers.
231
PUBLIC WORKS
TRAFFIC DIVISION
Program Measures
232
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Administration (Support Staff &
Plannin nvesti ations
Plans Reviewed
149
150
150
Percentage of Plans Reviews Completed in 10 Working Das
75%
900/0
90%
Checked on Si & Markins
229
275
275
of Investiate and Resolve Com lamts m 90 Das
94%
90%
90%
re Permits Reviewed
101
90
100
;Coniplamts/Requests
of Road Closure Permits Reviewed in 5 Working
100%
95%
95%
rs Issued
197
210
210
Traffic Signal & Street Light
Street Light Service Calls
2,305
3,000
1 2,565
Percent of Service Calls Completed in 3 Working Days (S
Hilo N Hilo Puna & N & S Kona
85%
90%
90%
Percent of Service Calls Completed in 7 Working Days (Kau,
N & S Kohala & Hamakua
91%
90%
90%
Signal Service Calls
805
900
970
Percent of Service Calls Completed in 3 Working Das
98%
95%
95%
Convert Incandescent green signals to L E D (Energy
Conservation Pro
0
0%
75%
Womwition
Street Li is Energized During Fiscal Year
187
300
300
Total Energized Street Lights
7,947
8 360
8-,547
Signalized Intersection (Includes 28 State Signals,
DHHL Signal & County Signal not turned on et
79
86
95
Embedded Crosswalk Safety Lights
0
4
2
Traffic Signs & Markings
Work Orders for New Traffic Control Devices Completed
202
200
200
Percent Work Orders Completed in 3 Months
100%
90%
90%
Maintenance Work Orders Issued Completed
890
880
900
Percent of Work Orders Completed in 6 Months
100%
85%
85%
Signs Fabricated
2,389
2 700
2,700
Miles of Traffic Lines Painted
141
120
120
Raised Pavement Markers Installed
2,769
6,500
6,500
232
PUBLIC WORKS
TRAFFIC DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
28
28
28
Salanes and Wages
1100-3195-9
993 969
110 -1 -3116 -8 -
013168rations
Operations
l 635068
1,854,543
2 194487
Equipment
4-51-38-6-
230,000
29410-0-0-
94000Pro
Program
am Total
22,668-4,4133
3 078,512
3,501,655
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Civil Enstmeer VI
I
I
1
Traffic Technician-Invesn ator
1
1
1
Traffic Technician II
1
1
1
Semor Account Clerk
1
I
1
Clerk II
1
1
1
Student Helper I
1
1
1
TRAFFIC SIGNALS & STREET I
Traffic OperatLons Supemston
1
1
1
Traffic Techmcun IV
1
1
2
Traffic Electncian Supervisor
1
1
0
Lead Traffic Electncian
I
1
1
Traffic Electncian
4
4
4
Construction Inspector Temp
1
1
1
TRAMPIC SIGNS At MARKINGS:
Civil En weer IV
1
1
1
Traffic Signs & Markm s Supervisor 11
1
1
1
Lead Traffic Signs & Markings Painter
3
3
3
Traffic Signs & Markings Painter
4
4
4
Traffic Sr ns & Markings Helper
4
44
Total
28
28
28
233
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Description
Hiehwav Administration
The Highway Maintenance Division oversees and directs all Highway Programs; such as,
maintenance of roadways, flood control structures, canals and training
District Haseyards
Each District Baseyard continues to repair and maintain roads, streets, highways, bridges,
storm drains and other flood control structures in the County
Program Objectives
1 To continue the in-house resurfacing programs and to resurface a total of 30 miles for
the next fiscal year, islandwide.
2 Evaluate our grass cutting operation and to try to maintain the standard of 6 miles
(12 total) per operator/equipment per workday and the goal of a 6 -week cycle per district.
Program Highlights
1. Resurfaced or paved various County roads around the island:
• South Hilo — 6 roads; 4.9 miles
• North Hilo/Hamakua — 0 roads
• North & South Kohala — 7 roads; 4.95 miles
• North & South Kona — 8 roads; 5.79 miles
• Ka'u — 4 roads, 7.8 miles
• Puna— 7 roads, 8 91 miles (FEMA— 2 roads, 10.3 miles)
2 Continued to install or replace guardrails and culverts, and monitor tree trimming
islandwide
3 Continued to assist the Solid Waste Division, Department of Parks and Recreation,
Fire Department, Police Department and Civil Defense Agency islandwide, through
work order requests
234
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Measures
• The actual figures will increase significantly due to the November 1-2, 2000 flooding
235
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
In -House Resurfacing Miles Width Vanes from 8' to 20'
32.35
25
30
South Hilo
49
5
North Hilo/Hamakua
0
5
North/South Kohala
495
5
North/South Kona
579
5
Ka'u
78
5
Puna
891
5
In -House Resurfacing Miles (FEMA) (Width Vanes from 8'
to 20')
103
Puna FEMA
103
Grass Cutting ration (Cycle for Each District in Weeks
5-6
South Hilo
7-9
6
North Hilo/Hamakua
5-6
6
North/South Kohala
6-7
6
North/South Kona
6-7
6
Ka'u
5-6
6
Puna
6-7
6
Complaints from Public Received / Completed / Pending)
1327 / 1263 / 64
900•
1215
South Hilo
798/773/25
750
North Hilo/Hamakua
38/29/9
30
North/South Kohala
62/6210
50
North/South Kona
279/253/26
250
Ka'u
8/8/0
5
Puna
142/ 138/4
130
Additional Information:
Total Miles of Roads Maintained Countywide by Road
Distncts
86116
860
86116
South Hilo
27127
271
27127
North Hilo
Hamakua
2746
6575
95
2746
6575
North Kohala
South Kohala
2746
8137
106
2746
8137
North Kona
South Kona
11574
2604
142
11574
2604
Ka'u
6015
60
6015
Puna
18592
18
1 18592
• The actual figures will increase significantly due to the November 1-2, 2000 flooding
235
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budlet
FY 2001-02
Request
Number of Positions
179
179
178
Permanent/Temporary
143/36
1
143/35
Salaries and Wages
412-3-6-14-59
4 278 066
4,308,D49
Operations
1,909,834
1982879
1,819,566
Equipment
854 768
561,100
534,700
Program Total
1 7 001 061
6,822,045
6 662 315
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Highway Maintenance Superintendent
1
1
1
Accountant
1
1
l
Civil Engineer IV
2
2
2
Clerk III
1
1
1
District Road Overseer 11
5
5
5
Equipment erator I
23
23
23
Equipment erator II
27
27
27
Equipment Operator III
10
10
10
Laborer II
50
50
50
Road Construction & Maintenance Supervisor I
8
8
8
Road Construction & Maintenance Supervisor II
6
6
6
Safety & Driver Improvement Coordinator
1
1
1
Senior Account Clerk
6
6
6
Street Cleaning Supervisor
I
1
1
Street Sweeper Operator
1
1
l
Subtotal
143
143
143
Equigliqcm Operations Instructor Tengwary
2
2
3
Equipment Operator I Temp
7
7
7
Equipiumit Operator 11To=
5
5
5
Equizinswrit Operator III Temp
4
4
4
Mason Temp
4
4
3
Road C=W & Maintenance Superwor I Tem
6
6
6
Student Hchm 1
0
0
1
Student Hchm II
1
1
0
Tree Thmmer-HeavyTruck Driver Temp
4
4
4
Worker's Compensation Position
3
3
2
Subtotal
36
3635
Total
179
1 179
178
Shaded Cells = Temporary Positions
PUBLIC WORKS
HIGHWAY FUND MISCELLANEOUS
237
FY 1999-00
Actual
FY 1999-2000
Budget
FY 2001-02
Request
Fringe Benefits
FICA
382,319
390,000
400,000
Pension Accumulation
-
250 000
350,000
Health Fund
473,866
585 000
550,000
Worker's Compensation
360,014
400,000
500,000
Total Fnn a Benefits
1,216,199
1 625000
1,800,000
Supplemental Transfers
Transfer to Ca tial Projects Fund
2-1,50-81109
2,546,110
2964128
Other Costa
Provision for Compensation Adjustment
-
1-60-10-0-0-
430,000
Refund Autofrmder Tax
2,109
6,500
5,000
Provision for Reallocation
5,000
5,000
Schools
2,602
12,000
6 000
Total Other Costs
4,711
183,500
446 000
237
SEWER FUND
ENVIRONMENTAL MANAGEMENT
SEWER FUND
Mission Statement
To protect the coastal environment, support the County, and encourage a safe and
fulfilling workplace.
Department Goals
1. To meet or exceed all wastewater discharge permit and regulatory compliance
requirements
2 To provide the best service at the least cost while balancing the needs and desires of
the administration, council, unions and general public.
3. To sustain no lost time injuries and maintain a healthy and committed workforce.
Funding Source and Position Count
Sewer Fund
IS 6,779,055
Sewer Fund
60
Grant Revenue
I S 0
Grant Revenue
0
Total Budget:
1 $ 6,779,055
Total Number of Positions:
60
238
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Description
The Administration program of the Wastewater Division includes the administration,
accounting and engineering functions. Administration manages the county -wide
wastewater system, maintains effective long-range plans, coordinates with administration
and Council, resolves legal disputes, and maintains public relations. Accounting
develops and monitors the operating budget including accounts receivable and accounts
payable, maintains files and personnel records, and administers the computer network
Engineering coordinates the capital improvements program, ensures regulatory
compliance, administers permit applications, and maintains archives.
Program Objectives
1 Submit 4 bills to Council to raise sewer user fees, adopt sewer connection program,
implement pretreatment regulations, and initiate impact fees before 12/31/02.
2 Resolve all outstanding legal disputes by 6/30/02.
3 Complete 2 CIP design projects before 6/30/02 1) Wailoa Force Main 2) Kealakehe
Effluent Reuse Expansion Phase II
4 Complete 3 CIP construction projects before 6/30/02 1) Kaumana Gardens Collector
Sewer 2) Puueo Community Collector Sewer 3) Pahoehoe SPS.
5 Reduce NPDES permit violations to none by ensuring regulatory compliance for FY
01-02.
6 Reduce delinquent account balance by 4% from FY 99-00 Actual figure by 6/30/02
Program Highlights
1 Completed design of the Pahoehoe Sewage Pump Station (SPS), Watluku SPS
Renovations, and Banyan SPS Renovation projects.
2 Completed construction of Old Hilo STP Digester Cover Removal and FEMA Hazard
Mitigation projects
239
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Measures
240
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Pubhc Heanngs and Presentations
3
6
4
Outstanding Legal Disputes
3
0
0
CIP Desijtn Projects Completed
4
2
2
CIP Construction Projects Completed
5
3
3
NPDES Pertnrt Violations
6
0
0
% Amount Delinquent to Total A/R •
39%
26%
35%
Confirmed Sewer Connections
2-10-0-0-
2,800
HIOSH Citations
0
0
0
Buildiny)Plunibmit Permits processed
243
200
220
Pnvate Sewer Extensions Reviewed
2
2
Sewer Connections Inspected
219
250
235
Total Amount Billed
$5,030,041
$5 357 885
$5 135 006
Total Non -Residential Water Consumption al
709,074
794,163
873 579
% Im 8tion Exemption
1 2%
2%
2%
240
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
Program Description
The Operations program involves operating, maintaining, and repairing wastewater
collection, pumping, treatment, and disposal facilities and equipment. The Operations
program also coordinates the planning, design, construction and inspection of equipment
replacement projects; performs laboratory analyses to determine permit compliance and
efficiency of plant processes, stores and maintains adequate inventory of spare parts and
supplies
Program Objectives
1 Document condition of all sewer lines and repair all deficiencies for FY 01-02
2 Maintain Preventable Sewage Spills to less than 5 per year
3. Obtain acceptable ratings from Department of Health for at least 60% of our total
number of facilities for FY 01-02.
4 Establish realistic equipment replacement plan and execute plan for FY 01-02.
5 Maintain laboratory quality control for FY 01-02.
6. Reduce infiltration to HWWTP by 250,000 gallons per day (8% of current flow
reducing total flow to 3 25 mgd).
Program Highlights
1 Repaired broken sewer lines at Banyan Drive, Kahakai Blvd, and Hualalai Road.
2 Repaired malfunctioning Effluent Pump for Kealakehe WWTP
3 Obtained Chemical Grouting Equipment for repair of infiltration leaks on the sewer
mains
4 Replaced Generator at Hale Halawaz SPS
5. Installed Backflow Preventers at facilities in accordance with DOH and DWS
requirements
241
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
Program Measures
242
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Eidmate
Miles of Sewer Lmes CleanedNideo Impected
29
30
24
Pomt Repairs Completed
90
35
75
Preventable Sewer S dls
5
1
0
No of Acceptable Collection Systems East/West
2
2
No of Acccptablc Treatment Plants 5 Plants Total
0
3
Equipment lacement Projects Planned/Conipleted
4
12
6
Pau EPA labomtory qualitycontrol test
Yes
Yes
Yes
Hilo WTP — Avera a Daily Flow an d
3 1
3 5
3 25
Stations Mamtamed
16
18
17
Pa adrou WTP - Avenge Daily Flow m d
008
13
0 13
Kulaummo WTP - Average Daily Flow d
008
008
008
Ka hu WTP - Avera a Daily Flow d
0 Ol
0 Ol
0 01
Kealakehe WTP - Avera a Dad Flow an d
.101
0
1 4
1 4
Mamtenance Work Orders Completed
230
250
250
242
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
59
61
60
Salanes and Wages
1,751,603
1 889 235
1,946,747
rations
116-5 -9 555
2,049,783
2 239 945
Equipment
181 867
103,030
226,750
Program Total
3 593 025
4,042,048
4413442
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authortud
FY 2001-02
Request
Account Clerk
1
1
I
Accountant
1
1
1
Assistant Wastewater Treatment Plant Operator
6
6
6
Assist Wastewater Treatment Plant Operator Temp
4
4
4
Civil En neer III
1
1
l
Civil En weer V
1
1
1
Civil Engineer VII
1
1
1
Engiriecriing Aid 111
1
1
Laboratory Techmcian I
1
1
1
Mechanical Repairer
3
3
3
Plant Electncian
I
1
1
Plant Electncian/Electromcs Repairer
1
1
1
Sanitary Chemist
1
1
1
Senior Account Clerk
2
2
2
Sewage Plant Maintenance Mechanic
3
3
3
Sewage Plant Maintenance Mechanic Supervisor
1
1
I
Sewer Maintenance Repairer
5
5
5
Sewer Maintenance Supervisor
2
2
2
Storekeeper
1
1
1
Student Helper
5
6
5
Supenritendent of Wastewater Treatment & Disposal
1
1
1
Wastewater PUMDMIZ Plant Operator
3
3
3
Wastewater Treatment Plant Operator II
6
6
6
Wastewater Treatment Plant Operator 11I
2
2
2
Wastewater Treatment Plant Operator IV
4
4
4
Wastewater Treatment Plant Supervisor III
1
1
1
Wastewater Treatment Plant Supervisor IVI
1
1
Total
59
61
60
243
ENVIRONMENTAL MANAGEMENT
SEWER FUND MISCELLANEOUS
244
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Fringe Beneflts
FICA
129,694
140,930
148,926
Pension Accumulation
77,374
122,645
Health Fund
132,580
248,245
286,597
Worker's Compensation
32,888
71,922
77,230
Total Fringe Benefits
295,162
538,471
635,398
Other Costs
Contingency
-
45,541
45,541
Provision for Compensation Adjustment
224 947
126,566
Provision for Reallocation
5,148
7,608
Replacement Reserve Account
377446,
1 318 000
1 550 500
Total Other Costs
377,446
1,593,636
1,730 215
244
CEMETERYFUND
PARKS & RECREATION
CEMETERY FUND
Mission Statement
The Parks and Recreation Department's Cemetery Fund provides affordable burial
facilities for residents of Hawaii County
Department Goals
To improve, maintain and upkeep Alae Cemetery
Program Description
The Cemetery Fund was authorized to use the revenues from plot sales at Alae Cemetery
for the improvement, maintenance, and upkeep of Alae Cemetery
Program Objectives
1 Provide continuous maintenance of the public cemetery.
2 Conduct maintenance and repair activities
Program Highlights
To enhance roadway and trash containment areas
Program Measures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Acres Mamtamed 1 178
233
238
Program Expenditures
FY 1999-00 FY 2000-01 FY 2001-02
Actual Budget Request
Opemtions 11,000 11 000
Progmm Total 11,000 11,000
Funding Source and Position Count
Cemetery Fund IS 11,000 1 Cemetery Fund
Grant Revenue S - Grant Revenue
Total Budget: $ 11,000 Total Number of Positions
245
BIKEWAYFUND
PARKS & RECREATION
BIKEWAY FUND
Mission Statement
The Parks & Recreation, Bikeway Fund promotes safe bicycling transportation and
recreation
Department Goals
1 Present A,B,C's of bicycle safety to all elementary students in grades 1, 3 and 4.
2 Provide safe bicycling recreational opportunities for all age groups.
3 The Big Island achieving the nationwide goal for communities of "Fifteen by Fifteen"
(fifteen percent of all trips will be bicycle trips by the year 2015)
4 Match local Bikeway Funds with federal money whenever possible and desirable.
5 Support programs, planning and physical bikeways (on -road and off-road) that
promote bicycling for transportation, recreation and sport
Program Description
The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion
of bicycle education and recreational activities.
Funding Source and Position Count
Bikewn Fund
$
12,500
Bikeway Fund -
Grant Revenue
$
-
Grant Revenue
Total Budget:
$
12,500
1 Total Number of Positions -
246
PARKS & RECREATION
BIKEWAY FUND
Program Objectives
1 Secure a contractor to provide A, B, C's of bicycle safety education to 4,000
elementary students in grades 1, 3, and 4, to encourage programs such as bike -to -
work, bike -to -shop, or bike -to -the -beach activities, and provide for bicycle facilities
(parking racks, bicycle lockers, showers, etc.), and to gather bicycling statistics
(bicycle use and bicycle injuries) through bicycle traffic counts and surveys
2. Establish one recreational bike activity in each of 5 recreational districts by June 30,
2002
3 Secure grant from the State of Hawai'i Department of Transportation to promote
bicycle education in elementary schools
Program Highlights
1 People's Advocacy for Trails Hawaii contract provided bike safety education
program for elementary students at 30 schools.
2 Held three recreational bike activities
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Bud et
FY 2001-02
Estimate
Students Educated
4 073
4 200
4,200
Participants in Recreational Activities
45
1 500
100
Program Expenditures
247
FY 1999-00 1
Actual
FY 2000-01
Bud et
FY 2001-02
Request
Operations
'8J"
77 500
12 500
Pro am Total
78 266
77 500
12 500
247
PUBLIC WORKS
BEAUTIFICATION FUND
Mission Statement
To beautify and enhance highways and roadways under the ownership, control and
jurisdiction of Hawai'i County.
Department Goals
1 To timely maintain several median strips in Kailua-Kona.
2 To control roadside trash by providing refuse containers and pick-up.
3 To provide for new plantings and landscape along highways and roadways.
Program Description
The Beautification Fund involves planning projects and working with the community to
beautify the roadways in order to enhance the traveling experience
Program Objectives
1 Continue to initiate two roadside planting projects every year
2 Continue to plant or replant a mimmum of 10 trees each year
3 Initiate Adopt -A -Road Program before 6/30/02
Program Highlights
Initiated a cooperative program with the Department of Parks and Recreation to better
implement the beautification projects.
Funding Source and Position Count
Beautification Fund
I S 116,000
Beautification Fund -
Grant Revenue
Is
Grant Revenue
Total Budget:
1 $ 116,000
Total Number of Positions
248
PUBLIC WORKS
BEAUTIFICATION FUND
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
New Projects Inruated
1
2
2
Trees Planted
24
20
20
Additional Information:
Refuse Contamers Provided 55 al
17
8
17
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Operations 68,164
215,000
116,000
Program Total 6-8-1164
215,000
116-10-0- 0-
249
YEHICI.E DISPOSAL BUND
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Mission Statement
To provide improved environmental and visual enhancement to the public areas of the
County of Hawaii by removing and disposing of derelict and abandoned vehicles and
properly disposing of waste generated from such vehicles.
Department Goals
I To remove derelict/abandoned vehicles from public roadways and premises on a
timely basis
2 To remove derelicttabandoned vehicles from private subdivision roadways that are
open to public access.
3 To remove derelict/abandoned vehicles on a timely basis from the County to off -
island market
4 To coordinate special event removal of vehicles and disposal of used tires from
selected areas island -wide
Program Description
The Vehicle Disposal Program provides funding for identification, removal, and/or
storage of derelict/abandoned vehicles and vehicle parts in accordance with authorized
procedures Abandoned vehicles may be sold through periodic auctions.
Program Objectives
1 Investigate all vehicle incident reports forwarded from the County police department
and to dispose of those vehicles classified as abandoned/derelict
2 Conduct an auction sale of vehicles stored at each impound lot.
3 Monitor each scrap metal shipment off -island by barge to an off -island metal
recycling operation
4 Coordinate the removal and disposal of used tires.
Investigate all complaints wrtlun 15 days.
Funding Source and Position Count
Vehicle Disposal Fund
1 $
675,446
Vehicle Disposal Fund 2
Grant Revenue
IS
0
Grant Revenue -
Total Budget:
1 $
675,446
Total Number of Positions 2
250
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Program Highlights
Moved towards the capability of in-house towing of abandoned vehicles to minimize the
dependency on independent towing companies for the removal of derelict and abandoned
vehicles Acquisition of a tow truck with bed carrier and the addition of an Equipment
Operator II position will make this achievable
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Vehicles Disposed
654
700
750
Vehicles Investigated
112-5-5
1,500
116 -0 -0 -
600Sc
Scrap Shipments Off -Island Observed
594,499
619,799
4
Used Tire Removal Tons
77 986
23,000
650
Program Expenditures
Personnel Position Summary
Position Title
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
1
1
2
Salanes and Wages
-3718-17
32,642
68 902
Operations
594,499
619,799
589,344
Equilment
77 986
23,000
4 000
Proum Total
710,301
674,430
661,246
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01 FY 2001-02
Budget Request
Derelict/Abandoned Vehicle Coordinator
11
1
Equipment Operator II
0
0 1
251
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND MISCELLANEOUS
252
FY 1999-00
Actual
FY 1999-2000
Budget
FY 2001-02
Request
Fringe Benefits
FICA
2,874
2,470
5,300
Pension Accumulation
1 800
4,400
Health Fund
1,812
1,500
4,500
Total Fnnstc Benefits
4 686
5,770
14,200
252
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Mission Statement
To provide for the health and safety of the public by receiving, handling and disposing of
solid waste generated within the County, following applicable Federal, State, and County
laws and regulations.
Department Goals
1 To provide clean and convenient transfer stations island wide for the public to dispose
of household refuse
2 To provide disposal sites for commercial solid waste
3 To comply with EPA, State, and County laws and regulations relating to disposing of
refuse and monitoring solid waste facilities
4. To reduce or divert recyclable commodities from entering the landfill.
5 To intensify the maintenance program for the division's facilities.
6. To establish an intensified maintenance and replacement program for the division's
heavy equipment and rolling stock
7 To plan for the future use, closure, and replacement of selected facilities based on
evolving technology, regulations and demands on manpower and facilities
8 To revisit the County's contract with Waste Management of Hawaii, Inc
9 To plan for income producing programs or grants to be become more self sufficient
and reduce the division's dependency on the General Fund
10. To continue post closure monitoring at the Kazlua and old Waimea Landfill.
Program Description
The Solid Waste Division operates and maintains, by either County personnel or by
contractual services, all solid waste collection and disposal facilities in the County of
Hawaz'i Tlus includes two landfills, 21 transfer stations and island wide hauling
operations in accordance with local, state and federal guidelines and regulations.
Funding Source and Position Count
Solid Waste Fund
S 2,965,000 Solid Waste Fund 71
Subsidy
$ 7,227,761 Grant Revenue
Grant Revenue
S 241,000
Total Budget:
$10,433,761 Total Number of Positions 71
253
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Objectives
1 Maintenance of Facilities
a) Develop a master plan for handling processing, and disposing of solid waste in
East Hawaii, anticipating the closure of the Hilo landfill, and construction of new
facilities
b) Redesign and renovate the Puako Transfer Station.
c) Provide a drywell at the refuse trailer parking area in Pahoa.
d) Provide concrete trailer pads at certain transfer stations.
e) Repave the public access pads at certain transfer stations
f) Replace chutes and screens at certain transfer stations
g) Intensify the daily cleaning of each transfer station.
Fleet Maintenance
a) Repair and maintain our heavy truck tractor fleet on a timely basis by re-
establishing daily maintenance checklists for timely identification of problems.
b) Re-establish a daily maintenance check list on our compactor pick-up truck fleet.
c) Establish a daily maintenance check list on our heavy equipment and re-establish
the functional daily required maintenance
d) Establish a recurring replacement schedule for our compactor trailers, and all
other vehicles in the fleet based on age and repair costs.
3 Contract with a consultant for revising and updating the Integrated Solid Waste
Management Plan for the County of Hawaii Guide the end product in a direction
that will identify future facilities/technologies to be established in East Hawaii to
replace the function of the Hilo Landfill.
4 Establish contract re -negotiations with Waste Management regarding their operations
at the West Hawaii Landfill so the payment made for services to them reflects actual
work and is not tied into the tonnage received at the facility.
5 Continue post closure monitoring of Kailua and old Waimea landfills.
6 Continue recycling education program and the diversion grant program.
7 Continue safety and educational training programs for all employees.
8. Reduce Accounts Receivable on our landfill fees by 10% from the previous year.
254
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Highlights
Reduced usage of landfill cover material by 5 loads per day from 11 to 6 loads
Renovated fuel and oil storage areas at Kealakehe Landfill baseyard
Gated Papaikou Transfer Station to reduce vandalism and destruction of County
property.
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Accounts Receivable Over 90 Das % of Total
49%
40%
30%
Salaries and Wages
1199412-5-7
1899 985
2 003 480
East Hawai'1
6,334,092
6 504887
7,606,281
Tons of Refuse Disposed at Transfer Stations
30,397
32,000
31,000
Transfer Stations Mamtamed
9
9
9
Total Chutes for Container Trailers
14
14
14
Total Container Traders Available
20
26
20
Active Landfills Mamtamed
1
1
1
Recycling Processmit Centers
1
1
1
Total Tonnalte Disposed at Hilo Landfill
62,656
63,300
63,000
West Hawal`I
Tons of Refuse Disposed at Transfer Stations
33,184
32,000
34,500
Transfer Stations Mamtamed
12
12
12
Total Chutes for Contamer Trailers
15
15
15
Total Contamer Trailers Available
24
29
23
Active Landfills Mamtamed
1
1
1
Closed Landfills Mamtamed
l
1
2
Recyclmg Processing Centers
1
2
2
Total Tonnalte Disposal at West Hawaii Landfill
87,331
84 500
91,000
Program Expenditures
255
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
69
70
71
Salaries and Wages
1199412-5-7
1899 985
2 003 480
Operations
6,334,092
6 504887
7,606,281
Equipment
8-0-2-,742-
85 000
10-8-10-0-0-
Prograrn Total
9 131 091
8,489,872
9717 761
255
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Budget
FY 2001-02
Request
Account Clerk
1
1
1
Accountant
I
1
1
Civil En meer VI
1
1
1
Equipmnt Opewor II Temp
1
1
1
E m meat Operator III
21
21
21
Equipment erator III Temp
1
1
1
Lead Solid Waste Tramfer Station Attendant
1
1
1
Recycle Coordmator
-
1
Scale Attendant
4
4
4
Senior Account Clerk
I
1
1
Solid Waste Operations Su enntendent
1
1
1
Sohd Waste Supervisor 1
3
3
3
Sohd Waste Transfer Station Attendant
23
23
23
Sohd Waste Transfer Station Attendant '/4T
1
1
1
Solid Waste Transfer Station Attendant Temp
4
4
4
Solid Waste Workmg Supervisor
2
2
2
Solid Waste Worktng Supervisor Tenip
3
3
3
Student Helper II
1
1
Total
69
70
71
256
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND MISCELLANEOUS
257
FY 1999-00
Actual
FY 1999-2000
Budget
FY 2001-02
Request
Fringe Benefits
FICA
143,475
154,281
155,000
Pension Accumulation
88,000
126,000
Health Fund
221 809
277,454
235,000
Worker's Compensation
153,044
200,000
200 000
Total Fnnjte Benefits
1 518,328 1
719,735 1
716,000
257
Will Ilk 11211of
PARKS & RECREATION
GOLF COURSE FUND
Mission Statement
The Department of Parks & Recreation strives to improve the quality of life of our
residents and visitors by providing a full range of recreation areas, facilities, programs
and services.
Department Goals
Continue to provide the golf public with a challenging, safe, and well-maintained facility
Program Description
This program operates and maintains the only public golf course on the Island of
Hawaii. Activities include the maintenance of grounds and facilities, and the scheduling
of all golf activities
Funding Source and Position Count
Golf Course Fund $ 868,659 Golf Course Fund 20
Subsidy $ 276,053 Grant Revenue -
Total Budget: $1,144,712 Total Number of Positions 20
258
PARKS & RECREATION
GOLF COURSE FUND
Program Objectives
Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a aerating all golf course greens in April and September, weather permitting,
b verticut and de -thatch all greens in January, May and October, weather
permitting, or as needed,
c controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed,
d controlling application of herbicide to greens, tees, stream beds, ditches and
course boundaries weekly, or as needed,
e daily mowing of greens,
f mowing of tee tops every Thursday, weather permitting;
g mowing of fairways Monday through Friday, weather permitting;
h controlling application of pre -emergent herbicides to fairways in October,
December, February, April and June, weather permitting
Schedule and assign tee times for:
a individuals and groups on a daily basis,
b club tournaments every six months,
c larger fundraising tournaments on an annual basis Targeting, but not limited to
six fundraisers per fiscal year
3 Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April
4 Maintain a one -acre sod farm within the driving range, adjacent to the 2"d hole green
Intended purpose is to test grasses and chemicals as well as for replacement usage.
5 Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment
Program Highlights
1 Converted areas around the golf course to Bermuda 328 grass.
• Area adjacent to the practice green
• Left side of #9 green
• Area behind #17 green
• Area to the right of #3 green
• Area to the left side of #7 green
2. Planted ryegrass under trees on holes #12,14,15,17 These areas were formerly
dormant due to the heavy shade from the trees
3 Parks Maintenance Division aided with the cutting of large tree branches to open up
areas that lacked sunlight. Grass could not grow in these areas
4 Replaced Shower Tree adjacent to the 3`d hole green with a Jacaranda Tree due to the
deterioration of the Shower Tree
259
PARKS & RECREATION
GOLF COURSE FUND
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Acres Mamtamed
124
124
124
Rounds of Golf
103,993
100,000
105 000
Golf Carts Rented
25,579
23,000
27,000
Taum•nents
23
23
23
Aerated Greens
38
38
38
Course Closures
5
2
2
Flo Sus ensrons
7
9
6
Program Expenditures
Personnel Position Summary
Position Title
FY 1999.00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
20
20
20
Salanes and Wages
593,068
496,852
527,205
Operations
278,682
287,493
287,984
Equipment
505
800
29,109
Program Total
872,255
785,145
844,298
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Equipment rator I Temp
1
1
1
Golf Course Groundskeeper I
7
7
7
Golf Course Groundskeeper II
4
4
4
Golf Course Groundskeeper III
I
1
I
Golf Course Mamtenance Supervisor
1
1
1
Golf Course Manager
1
1
1
Golf Course Operations Assistant
I
1
1
Golf Course Starter
1
1
1
Golf Course Starter %,T
2
2
2
MechamcalRepairer-Welder
1
1
1
Total
20
20
20
1.1
PARKS & RECREATION
GOLF COURSE FUND MISCELLANEOUS
261
FY 1999-00
Actual
FY 1999-2000
Budget
FY 2001-02
Request
Frin a Benellts
FICA
41,979
38,010
40,332
Pension Accumulation
22,496
33,214
Health Fund
67,782
75,000
75,000
Worker's Compensation
78
15,000
15,000
Total Fnn a Benefits
109,939
150,506
163,546
Debt Service
Debt Service to General Fund
135,868
135,868
135,868
Others
Contingency
-
110-0-0-
1,000
261
GEOTHERMAL
ND
PLANNING
GEOTHERMAL RELOCATION REVOLVING FUND
Mission Statement
To establish and administer a geothermal relocation program for the relocation of
qualified owner -occupants residing near the Puna Geothermal Venture's plant who want
to be permanently relocated
Department Goals
The Planning Director is hereby authorized to purchase the affected properties by
negotiation for not more than 130% of the assessed value, as determined by the Real
Property Tax Division of the Department of Finance and dispose of the affected
properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of
the requirement for council resolution found in Section 2-111(a)
Program Description
The Geothermal Relocation Revolving Fund shall be funded by proceeds from the
following sources
1 Geothermal royalties received from the Department of Land and Natural Resources
2 Proceeds from the sale of properties purchased under this program
3 Rental fees from any of the properties purchased under this program.
The proceeds from the fund shall be used for the necessary expenses in administering and
carrying out the purposes of the geothermal relocation program Expenditures relating to
the geothermal relocation program include, but are not limited to
1 The costs of any necessary appraisals required under this program.
2. The payment of necessary fees and expenses
3 The costs of the purchase of an affected dwelling and property in accordance with this
chapter, if necessary.
4 The costs necessary to dispose of or rent affected dwelling and property
Funding Source and Position Count
Geothermal Relocation $ 150,000 Geothermal Relocation -
Revolving Fund Revolving Fund
Grant Revenue $ Grant Revenue
Total Budget: $ 150,000 Total Number of Positions
262
PLANNING
GEOTHERMAL RELOCATION REVOLVING FUND
Program Objectives
The Geothermal Relocation Revolving Fund shall be administered in an efficient and
responsible manner complying with all applicable ordinances and rules
Program Highlights
Three dwellings were purchased during FY 1998-99 and were sold by public auction
during FY 2000-01
Program Measures
FY 1999-00 FY 2000-01
Actual Budget
FY 2001-02
Estimate
Dwellmgs Acquired
FY 2001-02
Request
Dwellings Sold 3
8,696
Program Expenditures
263
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Operations
8,696
150 000
150,000
Program Total
8,696
150,000
150,000
263
HOUSING FUND
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Mission Statement
To provide for the development of viable communities in Hawaii County by providing
decent housing, suitable living environments and expanding economic opportunities
Department Goals
Administration Division
To deliver services efficiently, effectively, and fairly to the public and to provide
necessary support services to the Existing Housing, Development, and Community
Development Divisions
Community Development Division
To provide for maximum community development opportunities through the use of the
U S Department of Housing and Urban Development's (HUD) Commumty
Development Block Grant (CDBG) funds, HOME Investment Partnership (HOME)
Programs, Workforce Investment Act Program and other appropriate grants and
programs
Development Division
To provide better opportunities for residents of the County to secure reasonably priced,
safe, sanitary homes located in suitable environments that satisfactorily accommodate the
needs and desires of families and individuals.
To facilitate projects consistent with the funding opportunities and overall goal of
OHCD
Existine Housine Division
To maximize the use of the existing housing stock within the Hawaii County by offering
expanded opportunities for rental assistance to very low-income families. Utilize HOME
funds to increase assistance to very low-income families
Funding Source and Position Count
Housing Fund $1,676,531 HousingFund 37
Grant Revenue $8,016,500 Grant Revenue -
Total Bud et: 1 $9,693,031 Total Number of Positions 37
264
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description
Administration Division
The Administration Division provides support services to the other divisions
Community Development Division
The Community Development Division is responsible for federal grants, which primarily
benefit low- and moderate -income persons.
Development Division
The Development Division is partially staffed. Except for one project, the Administration
and Community Development divisions are administering projects.
Existine Homiu2 Division
The Existing Housing Division is responsible for the management of the County's rental
housing programs and projects.
265
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives
Administration Division
I Coordinate technical and clearinghouse assistance to at least one developer or
nonprofit organization on Housing and Community Development projects and
programs during the fiscal year
2 Identify an alternative office space to accommodate the staffing required to carry out
the goals and objectives of the OHCD and HCHA, and to comply with State and
Federal privacy and accessibility requirements during the fiscal year.
3 Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the LAN and other related automated systems within the
OHCD during the fiscal year
4 Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the OHCD telecommunication systems with other federal,
state, county and private systems during the fiscal year
Community Development Division
Community Development Block Grant (CDBG)
1 Solicit proposals from eligible entities for the 2002 CDBG program by January 2002
2 Prepare the annual Consolidated Action Plan and submit the Plan to HUD by
May 15, 2002
3 Implement, monitor, complete, and/or close CDBG projects in accordance with the
Consolidated Plan.
4 By April 2002, the balance of CDBG funds in the federal treasury must be less than
one and half times the yearly grant amount.
5. Complete with the reporting, monitoring, and audit requirements of CDBG program
by December 2002 for fiscal year ending June 2002.
10TWU
1 Solicit project proposals from eligible entities for the 2002 HOME program by
January 2002
2 Prepare the Program Description and submit the Description to the State's Housing
and Community Development Corporation of Hawaii (HCDCH) by May 15, 2002
3 Implement, administer, complete and close out HOME projects in accordance with
program regulations by November 2002
4 Complete with the reporting, monitoring, and audit requirements of HOME program
by December 2002 for fiscal year ending June 2002
266
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
WORKFORCE INVESTMENT ACT (WIA)
1. Plan, implement and monitor the Workforce Investment Act (WIA) Program, which
includes the Adult services, Dislocated Worker services, and Youth services, in
accordance with program regulations by July 2001
2 Administer and monitor the PY 2000-2001 youth service vendors by July 2001
3 Solicit proposals from qualified vendors to provide youth services in PY 2001-2002,
in accordance with the WIA program by July 2001
4 Administer and monitor the One -Stop Operator and its partners in Hawaii County by
July 2001
5 Coordinate and provide support to the Hawaii County Workforce Investment Board,
Hawaii County Youth Council and its subcommittees by July 2001.
6 Administer and monitor the vendors of PY 2000-2001 Eligible Training Providers in
Hawaii County by July 2001
7 Solicit proposals from qualified vendors to be Eligible Training Providers in PY
2001-2002 by July 2001
Other Programs —
1 Provide technical assistance to one non-profit organization in applying for other
resources to develop affordable or special needs housing by May 2002.
2 Provide technical assistance to at least one non-profit organization by May 2002.
3 Plan and implement at least one project to further Fair Housing within the County
Development Division
1. Improve the quality and affordability of the existing housing stock through
appropriate improvement, rehabilitation, and maintenance programs maintaining the
current level of funding for the Housing Preservation Grant program and the
Residential Emergency Repair Program funds during the fiscal year.
2 Develop at least one housing project alone or in partnership with government
agencies or the private sector during the fiscal year.
3 Provide staff support or technical assistance to at least one non-profit agency during
the fiscal year
4 Implement State Land Use and County employee/affordable housing requirements on
at least one developer during the fiscal period.
267
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
Existing Housing Division
1 Strive to attain and maintain a 95% utilization rate of the HUD provided Section 8
Housing Certificates and Vouchers.
2 Increase staff efficiency with computer hardware and software upgrades to reduce
overtime by at least 25% from FY 1999-2000
3 Continue to improve the image of Section 8 by emphasizing adherence to guidelines
and by meeting with community groups at least once during the fiscal year.
4 Strive to maintain a 100% occupancy rate at the `Ouh Ekahi Affordable Housing
project during the fiscal period.
5. Strive to maintain a 100% occupancy rate at the Kula`imano Elderly Housing project
during the fiscal period.
6 Increase the number of families served by adding up to 50 Welfare -to -Work vouchers
or Section 8 Opt -Out vouchers during the fiscal period
268
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights
Administration Division
Assisted with the implementation of the Workforce Initiative Act, the Hawaii County
Workforce Investment Board, and the Hawaii County Youth Council.
Existing Housing
Opened wait list for three weeks and received 1,453 applications Continuing quarterly
newsletter to landlords covering topics such as rule changes, document changes, utility
allowance changes and contract provisions, continue to meet with community groups and
landlords to promote and explain the Section 8 program, completed conversion to new
software
Development
Continuing providing technical assistance as needed to develop mutual self-help project
of 40 single-family homes in `Ouli, South Kohala, and various other self help projects
Technical assistance was also provided for the acquisition and development of Phase 11 of
the Hualalai Elderly Housing project in Ymlua-Kona
269
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights (continued)
unity DeveloDme
The Community Development Block Grant (CDBG) Program for FY 99-00 and FY
00-01 awards funds based upon a request for proposal process in accordance with the
County's 2000-2004 Consolidated Plan, which outlines the priorities for the CDBG
funds These priorities include public facilities, economic development, support for
priorities of other federal programs, public service needs and planning.
The project approved for FY 99-00 includes the construction of the Police Detention
Center The projects approved for FY 00-01 include the purchase of two vehicles for the
Care -A -Van Program; the purchase of fire trucks for the Kea'au and Honoka'a Stations,
Renovation of the O'okala Gym Annex, Residential Emergency Rehabilitation Loan
Program; Removal of Architectural Barriers at various County facilities. The Division
will solicit project proposals for FY 01-02 program funds and submit the Action Plan to
HUD for approval on May 15, 2001
The HOME Investment Partnership (HOME) Program for FY 99-00 and FY 00-01
awards funds based upon a request for proposal process in accordance with the County's
2000-2004 Consolidated Plan, which outlines the priorities for the HOME funds These
priorities include rental housing, homeless and special needs housing, existing housing,
and first-time homebuyers
Projects approved for FY 99-00 include the Rental Assistance Program, Hawi Self -Help
Housing Project, and the Hale Ulu Hoi Rental Housing Rehabilitation for Disabled
Persons The projects approved for FY 00-01 include the Rental Assistance Program,
Hualalai Elderly Housing Project Phase II, Kea'au Elderly Housing Project, and the Hale
Ulu Hoi Rental Housing Rehabilitation for Disabled Persons The Division will also
solicit project proposals for the FY 01-02 program funds and submit a program
description to the State's Housing and Community Development Corporation ofHawai'i
(HCDCH) for approval on May 15, 2001
The Emergency Shelter Grants (ESG) Program for FY 99-00 awards funds based upon
a request for proposal process in accordance with the County's 2000-2004 Consolidated
Plan, which outlines the priorities for the ESG funds These priorities include homeless
housing, homeless prevention and services.
Projects approved for FY 99-00 include the Kawaihae Transition and Emergency Shelter
Operations, West Hawai'i Family Crisis Shelter Renovations, and the Hale Ohana Spouse
Abuse Shelter Operations In FY 00-01 the HCDCH has chosen to administer the ESG
Program for the three neighbor island counties. The Division will assist local non-profit
organizations by providing technical assistance in applying for the ESG funds
270
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights (continued)
The Workforce Investment Act (WIA)
This is a new program assigned to the OHCD
The Workforce Investment Act (WIA) Program for FY 00-01 awarded funds, with
approval from the Hawai'i County Workforce Investment Board (HCWIB), to designated
agencies for the Adult and Dislocated Worker services and a request for proposal (RFP)
process for the Youth Service
The vision and goal of the HCWIB is to develop and maintain an employment training
system of collaboration and networking among business, agencies, and government
offices to support a healthy economy throughout Hawaii County, to create and maintain
workforce and work place solutions for Hawai'i County that will support and enhance
economic development, and to provide an employment training system that ensures a
skilled, productive workforce to support a healthy economy throughout Hawai'i County.
Through the designation of the HCWIB, the State Workforce Development Division
(WDD), provided Adult, Dislocated Worker and other non-WIA services to the Hawai'i
County The State WDD was also designated by the HCWIB to be the County's lead
operator to provide One -Stop services at their location (One -Stop Center at the Kaiko'o
Mall) In addition, through a Memorandum of Understanding, other partner agencies
such as Alu Like, Inc, Hilo Community School for Adults, Kona Community School for
Adults, State of Hawai'i's Department of Human Services, Hawai'i Community College,
Office of Housing and Community Development, Hawaii County Economic Opportunity
Council, Hawai'i Community Service Employment Program, State of Hawal'i's
Unemployment Insurance, and WDD will be providing their services at the One -Stop
Center
The WIA Program for FY 00-01 awarded funds to the Simple Office Solutions and the
Salvation Army to provide Youth Services in Hawai'i County The Youth Services,
under WIA, provides the following elements secondary school completion services,
alternative secondary school services, work experience directly linked to occupational
and academic learning, occupational skills training, leadership development
opportunities, adult mentoring, comprehensive guidance and counseling, support
services, and follow-up services
271
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights (continued)
The other Federal programs that the Division administers are.
• Economic Development Initiative (EDI) Program funds approved for FY 98-99 and
99-00, are being used for the improvement of the Puna Emergency Road Project
Housing Preservation Grant (HPG) Program funds approved for FY 99-00 and FY
00-01 are being used to rehabilitate low- and moderate -income homeowners homes.
Program Measures (WIA Not Included)
Program Expenditures
FY 1999-00
FY 2000-01
FY 2001-02
Number of Positions
Actual
Budget
Estimate
To receive new grant funds for the County Solicit
$3,207,000
$3,100,000
$3,100,000
project proposal, review, rank, rate, make
6,320,072
6 987 699
7,395,508
recommendations for approval for grants and execute
136 036
55,200
53,300
ant agreements
7 609 292
8,368,851
8 836971
Admuuster grant funds
$6U792 635
$9,000,000
$6,000,000
Spend down CDBG funds to comply with HUD's
1 to 15 ratio
1 to 15 ratio
1 to 13 ratio
ratio of Zrant amount to balance by April
The % of CDBG funds that will benefit persons
898%
70%
70%
earning less than 80% of the median income as
established by HUD
The % of HOME funds that will benefit persons
100%
100%
100%
earning less than 80% of the median income as
established by HUD
Provide nonprofit organizations with funds to benefit
3
1
homeless persons
Apply for other grants/proitrarns
1
2
2
Further Fair Housing by conducting workshops to
2
2
2
educate and inform landlords, tenants, and other
agencies dealing with housing issues
Program Expenditures
272
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Number of Positions
38
38
38
Salaries and Wages
111-5 3 184
1,325,952
1 388 163
Operations
6,320,072
6 987 699
7,395,508
Equipment
136 036
55,200
53,300
Program Total
7 609 292
8,368,851
8 836971
272
HOUSING
KULA'IMANO ELDERLY HOUSING FUND
Program Expenditures
FY 1999-00
Actual
FY 2000-01 I
Budget
FY 2001-02
Request
Operations 253,834
345600
345,600
Equipment
17 000 1
17.000
Progmm Total 253,834
362,600 1
362,600
273
HOUSING
'OULI EKAHI HOUSING FUND
Program Expenditures
274
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Request
Operawns
205 8(7
228 810
230 000
Pro am Total
205 867
22.5
230 000
274
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Personnel Position Summary
Position Title
FY 1999-00
Authorized
FY 2000-01
Authorized
FY 2001-02
Request
Housmit Adrmmstrator
1
1
1
Assistant Housmg Administrator
1
1
1
Account Clerk
2
2
2
Accountant t
I
1
1
Accountant II
1
1
1
Accountant III
1
1
1
Clerk II
I
1
1
Clerk III
2
2
2
Housmit & Corrunuxury Dev Specialist 1
2
2
2
Housuut & Corrunuruty Dev Specialtst III
8
8
8
Housinit & Community Dev Specialist IV
2
2
2
Housuxq & Community Dev Speciahst V
5
5
5
Housiniz & Community Dev Spectalist VI
3
3
3
Housmg & Community Development Worker II
1
1
1
Housing & Cornnuuuty Development Worker III
1
l
1
Housmg QualityStandards Technician III
1
1
1
Pnvate Secretary
1
1
1
Secretary to Boards & Commissions
1
1
I
Senor Clerk -Stenographer
l
1
1
StudentI
2
2
2
Total
38
38
38
275
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
MISCELLANEOUS
276
FY 1999-00
Actual
FY 1999-2000
Budget
FY 2001-02
Request
Fringe Benellts
FICA
84,444
101,600
106,400
Pension Accumulation
55,800
87,400
Health Fund
58,765
58,100
58 200
Total Frm a Benefits
143-12-0-9
215,500
252,000
Others
O/R Contm enc - HAP
750
620
O/R Con enc - Voucher
9,940
10,940
Total Others
10,690
11,460
276
ASSET FUND
PLANNING
GEOTHERMAL ASSET FUND
Mission Statement
The Geothermal Asset Fund shall be funded by payments made by Puna Geothermal
Venture, a Hawaii Partnership, its successors or assigns and the State of Hawaii for the
purpose of compensating persons impacted by geothermal energy development activities
pursuant to the provisions incorporated in Geothermal Resource Permit No 2
Department Goals
The Planning Commission is authorized to direct the payment of money from the
Geothermal Asset Fund to claimant(s) whom the Planning Commission finds has been
adversely impacted by activities authorized or unauthorized by Geothermal Resource
Permit No. 2, issued by the County of Hawaii, and to authorize payment for community
approved geothermal impact mitigation projects within the District of Puna
Program Description
All claims for release of monies from the Geothermal Asset Fund will be presented to
and reviewed by a Professional Claims Adjuster, who will then present its findings and
recommendations to the Planning Commission The Planning Commission will review
these findings and then render a decision
Program Objectives
The Geothermal Asset Fund shall be administered in an efficient and responsible manner
complying with all applicable ordinances and rules
Program Highlights
No new claims have been filed in FY 1999-00 or FY 2000-01.
Funding Source and Position Count
Geothermal Asset Fund
$
50,000
Geothermal Asset Fund
Grant Revenue
$
1 Grant Revenue
Total Budget:
$
50,000
1 Total Number of Posidons -
277
PLANNING
GEOTHERMAL ASSET FUND
Program Measures
Program Expenditures
FY 1999-00
Actual
FY 2000-01
Budget
FY 2001-02
Estimate
Clauns
I -
5
5
Program Expenditures
278
FY 1999-00
Actual
FY 2000-01
v
FY 2001-02
Request
Operations
'2Z2
50000
50,000
Program Total
1:972
50 000
50,000
278
CIVIL SERVICE
DEPARTMENT SUMMARY
Department Goals (continued)
I l To process workers' compensation matters with respect and compassion for the
inured with the goal of safely returning the employee back to full employment as a
productive worker
12. To ensure departments and agencies are in compliance with applicable laws affecting
human resource management
Funding Source and Position Count
General Fund
$
1,124,284
General Fund 44
Grant Revenue
$
-
Grant Revenue -
Total Budget:
$
1,124,284
Total Number of Positions 44
12