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HomeMy WebLinkAboutCOM 0140.003 2000-2002 •t~ 01„ Harry IGm _ 'Mr, Patncu G. Engelhard ~Nayor Director . : ~i ;.t, • ; • ~ Pamela N. Mizuno Depuq~ D~reaor ~ ~ V5 ~lountp of ~a~u~ai•i DEPARTMENT OF PARII~ AND RECRE~T~ON 25 Aupuol Street, Room 210 • Hilo, Hawal~l 96720252 (808) 961.83.11 • Fax (808) %1-8411 Memorandum To: Honorable James Arakaki, Chairman and Members, Hawaii County Council From: Patricia Engelhard, Director of Parks and Recreatior?Jl~ Date: March 23, 2001 Re: Progress In Meeting Current Year Program Objectives In preparation of the Council's upcoming budget and program review, we have prepared the attached progress report of our department's current year program objectives Should you have any questions, we would be happy to schedule a meeting with you pnor to the budget review Attachments Gomm. N0. I ~O• ~ rile xo._ BuD Ref. To:P Ref. Ds*e IAR 2.4 9nnf _ P.~1RKS & RECRE.~TIO~ Administratlon Progress in Meeting Program Obiectfves FY 2000-01 1 Complete self-evaluation plan for playground safety and ADA compliance and begin implementation program by June 30, 2001 Self valuation plan initiated. Implementation will begin upon completion of transition plan. 2 Complete self-evaluation plan for parks and facilities to meet ADA compliance and begin implementation program Self valuation I transition plan completed. Implementation of design initiated for all schedule 1 projects. 3 Morntor through quarterly reports implementation of ADA Transition Plan for Programs of the Department. This is being done through the various Division/Sections in the Department. 4 Promote recreational, cultural and leisure opporturnties by informing the public quarterly through the use of various media including the County's web site, brochures and press releases. The County's web site is updated to provide current Information on our beach parks and facilities. Quarterly brochures are made available to the public in the lobby area of the Administration office. The bulletin board in the lobby area of the Administration office is updated weekly to provide Information on current activities and events of the Department of Parks and Recreation. Press releases are submitted to local newspapers, informing the public of recreational, cultural and leisure opportunities. 5 Provide personal and professional growth opportunities for admin~stratrve staff through attendance of at least one training session annually As of February, three of our staff have attended the training session, Dealing with Upset Citizens and the Public. 6 Plan/Renovate/Upgrade one new park or facility during the fiscal year Upgrading of Lili'uokalani Gardens almost complete. i e 7 Practice fiscal prudence and develop alternatives to be user friendly in revenue generating services, and work within resources provided in the budget Our department has joined the State's contract with Access Hawaii to provide an online camping permit reservation system. As of January, the public is now able to book camping permits over the Internet and pay by credit card. 8. Provide a safe environment for employees and the public and implement a consistent quarterly safety education program for employees This is being done through the various Division/Sections within the Department 9 Develop two community partnerships that enhance services/activities for the public good Partnerships with YMCA and Ka'u Learning Center have been developed through our Recreation Division. 10. Revive the "Friends of the Park" program and identify three projects for volunteer groups that relate to maintenance of parks and facilities "Friends of the Park" program has been revived and used for volunteer projects by the Kiwanis, Little League, and Eagle Scouts. More projects are planned, and 15 projects have been identified for the Navy League. 11 Update department's five-year plan for repair and maintenance protects and CIP needs annually CIP requests (FY2001) submitted to County Council. Five-Year Plan for repair and maintenance projects developed and updated by Parks Maintenance Division. P.~lRK15 & AECREATIO\~ Bikeway ~md Progress in Meeting Program Obiectives FY 2000-01 1 Secure a contractor to provde A, B, C's of bicycle safety education to 4,000 elementary students in grades 1, 3, and 4, to encourage programs such as bike- to-work, bike-to-shop, or bike-to-the-beach actvities, and provide for bicycle facilities (parking racks, bicycle lockers, showers, etc and to gather bicycling statistics (bicycle use and bicycle iniuries) through bicycle traffic counts and surveys People's advocacy for Trails Hawaii (PATH) was secured as a contractor to provide bicycle safety education to first and fourth grade students. 2 Establish recreational bike activities in every district Our Recreation Division has established bike activities in 4 out of 5 districts. 3 Secure grant from the State of Hawai' i Department of Transportation to promote bicycle education in elementary schools A grant for this fiscal year from the Department Transportation could not be secured. P.~1RKS & AECBEATIO'.~T ~gnai3cs Progress in Meeting Program Oblectives FY 2000-01 1 To maintain core services at our nine (9) pools by providing recreational swimming to approximately 441,808 patrons and learn to swim programs at eight (8) pools to approximately 1,960 patrons. Aquatics has met Its firet objective by maintaining core services at our nine (9) pool facilities and ten (10) beach parks. Pool closures were kept to a minimum but did occur occasionally due to repair, scheduled maintenance, competitions and shortage of staff. 2 To advertise pool schedules and services four (4) times per year in quarterly program gudes and announcements through the radio and the newspaper Quarterly program guides advertising pool schedules, programs and beach operations have been produced and distributed in a timely manner. 3 To provide American Red Cross classes to the general public and staff as follows • One (1) Water Safety Instructor (WSI) class in West Hawaii • One (1) Water Safety Instructor (WSI) class in East Hawaii. • Two (2) Lifeguard Training (LGT) classes per year at each of our nine (9) pools • Four (4) Standard First AidlCardiopulmonary Resuscitation (SFAICPR) classes per year at each of our nine (9) pools. Senior Lifeguards at our nine pool facilities were not able to meet our requirement of teaching two (2) lifeguard training and four (4) CPR/Standard Firet Aid classes, since the fiscal year began. This requirement must be re- examined and modified. This objective could be too optimistic given the workload and logistics of organizing classes. 4. To provide a minimum of four (4) United States Lifesaving Association (USLA) Open Water Rescue classes to Existing Water Safety Officers on staff as beach lifeguards at the following rate • Two (2) per year in West Hawaii, one (1) in March and one (1) in September. • Two (2) per year in East Hawaii, one (1) in March and one (1) in September. • All new employees entering in as beach lifeguards prior to going on duty Aquatics has been meeting its objective of providing four (4) USLA classes to Water Safety Officers every year. USLA training sessions, are scheduled to be held in April and October in both East and West Hawaii. Two to three sessions for each side of the Island will be necessary to train all Water Safety Officers. 5 To start advisory groups at three (3) 50 meter pools and five (5) 25 yard pools. The objective of starting advisory groups at 25 yard and 50 meter pools has not been met at this time. This objective must be reconsidered and possibly eliminated. 6 To hold excursion groups for students at Richardson Ocean Park to educate and create an appreaation for the ocean environment and other ocean related topics, at a rate of approximately 110 per year serving 2,643 children and 353 adults • Promote the Richardson Roughwater Swim serving approximately 90 participants. • Promote the annual Richardsons body board contest serving approximately 75 participants Excursion groups for students at Richardson Ocean Park totaled 1,713 children and 443 adults for this fiscal year. These numbers reflect 930 less children and 90 more adults than projected. Additionally, the Richardson Roughwater Swim and Richardson Body Boarding Contest (now named Waiuli Bodyboard Championship) are planned, promoted and held in February and July respectively. 7 To co-sponsor three (3) Junior Lifeguard Programs, one (1) each in East Hawaii, Kona and Hapuna Culminating in an Island wide competition promoting ocean safety awareness and strengthening ocean skills for approximately 100 children between the ages of 10 and 18. Aquatics has not only met, but exceeded projections of its Junior Lifeguard Program. This fiscal year, Aquatics hosted Its Junior Lifeguard Program at four locations; Kailua-Kona, Hapuna, Hllo and Puna with 250 children participating. Next year we anticipate programs at flue (5) locations with enrollment exceeding 300 participants. 8 Plan and promote the 2000-01 U.S. Synchron¢ed Open scheduled for July 2001 at the Kona Community Aquatic Center Aquatics has been planning and will be meeting its objective of promoting and hosting the 2001 U.S. Synchronized Swimming Open Championship at Kona Community Aquatic Center in July 2001. 9 Hold eight novice swim meets serving approximately 225 participants. Due lack of participation and budget restraints, the Novice Swim Program was down-sized from eight (8) meets to three (3) meets for fiscal year 2000-2001. This is one of our moat popular and Important programs for children and next year we anticipate restoring the program back to eight (i3) competitions. P.~RKS & AECKE.~TION Culture & Arts Progress in Meeting Program Oblectives FY 2000-01 1 Provide 60 workshops and classroom instructions in various disciplines, music, dance, drama, arts, crafts and natural sciences at established sites Countywide Conducted 32 of 60 workshops and classroom instructions, or 53% of protected objective. Facility renovations and closures have delayed the progress of meeting this objective as stated. 2. Develop and conduct at least one Cultural/Community event per quarter (Eco- Tourism) and Cultural Tourism) activity to preserve ethrnc traditions and heritage, encourage craftsmanship and cottage industry Developed and conducted the International Barefoot Hula Classic, Hawal'i 2000 Millennium Celebrations Countywide (8), First Hilo Rain Festival, Hula Fest 2000 - Ka'u Hula 8 The Arts Cultural Festival, Hula Ho'ike, Queen Lili'uokalanl Celebration, Waimea Cherry Blossom Heritage Festival, "A Night In Japan 2001", and Hilo Tahiti Fete 2001. Conducted 11 of 14 major events completing 79% of the program objective. 3. Market programs by securing commurnty involvement and financial support through partnerships Continually working with the Waimea Community, Parker Ranch, Japanese Chamber of Commerce, Japanese Community Association, Quean Lili'uokalani Children's Trust, Pua Tokumoto of Pua Tahiti, Hawal'I Millennium Commission, Waimea Outdoor Circle, other private anterpNses and various community agencies Islandwlde. Completed 20074 of projected objective. In addition, was able to utilize the Millennium Commission to assist in the following protects troughout the Island: Honoka'a Millennium Celebration Kohala Millennium Celebration Kona Community Chorus 8 Orchestra Concert Haan Boat Races Ka'u Hula Fest Hawaii Porturican Heritage Society Year of the Canoe - Keauhou Canoe Club Kupuna Hula Festival Polynesian Voyaging Society 4 Advertise and promote the Guttural & Community Arts programs and activities through our quarterly "Arts Visions" newsletter and other vehicles of publication such as radio, television, periodicals and newspapers Have received publicity through the Hawaii Tribune Herald, Hawaii Japanese Newspaper, West Hawaii Today, North Kohala Community Newspaper, Cook's Discoveries, KWXX, K-BIG, Big Island Radio, KPUA, KHLO, Japanese Stations, New York Times, Chicago Times, & the Big Island Visitors Web site. P.~RKS & RECAE.~ITIO\ Cemeteries Progress in Meeting Program Obiectives FY 2000-01 ALAE CEMETERY 1 Assign and record all new burials All new burials are being assigned and recorded, and this is an ongoing project. VETERANS CEMETERIES 1 Continue to seek community assistance in beautifying the cemeteries. Work with Sons and Daughters of Veterans for two projects per year. Work with HCCC, Kulani, or Intake Center for clean-up preparation for special ceremonies and holidays Minimum of six clean up projects for fiscal year One project was completed by the Sons and Daughters of Veterans. Another project Is being planned, and more planning Is ongoing. 2 Continue to coordinate development of the West Hawaf i Cemetery with the Veterans Advisory Committee and the Department of Defense Meetings are regularly being held with Veterans Advisory Committee. Coordinating with Department of Defense for new construction phases for West Hawai'1 Cemetery with advisory committee. 3 Educate the public on the rules and regulations of the Veterans Cemeteries by posting the rules at the cemeteries Also, provide informational pamphlets for distribution through funeral homes Rules have been posted, and pamphlets w111 be worked on. RURAL CEMETERIES 1 Continue maintenance of cemetery grounds Maintenance is continuing and ongoing. 2 Work with Unwersity of Hawaii at Hdo in developing a map of all graves within the cemeteries Complete by December 31, 2000 Completed as much as possible with Information gathered by UH student. Refining and verifying plot map and information. P_-1RKS & RECREATIOK County Band Progress in Meeting Program Objectives FY 2000-01 1 Provide musical services for the island residents and visitors and work with community orgarnzat~ons to enrich Big Island events by performing 40 performance services annually (2 rehearsal services to 1 performance service ratio) As of 2/28/01, 28 performance services or 70% have already been provided this fiscal year. 2 Provide monthly Mo'oheau Bandstand concerts that are a) Entertaining, by including light and popular music in each program, A wide variety of music is offered every month. Traditional marches, show tunes, movie scores, Hawaiian songs, symphonic arrangements of classical pieces, pop music collaborations are usually Included along wfth seasonal pieces (Christmas, Memorial Day, etc.) b) Educational by providing historical, musical, or interesting information about selections, Background of the selection, composer, or anecdotes, are always given prior to playing the piece. c) Musically challenging and stimulate growth for the musicians in the band and audience by programming selections from nationally recommended lists (e.g National Band Association Selective Music List); The selections that are performed are all at the collegiate or professional level. d) Musical opporturnties that feature community groups, musicians, soloists, conductors, and young student musicians, In may we will feature a high school student on a solo piece accompanied by the band. We have not been able to accomplish this on a monthly basis, but will work towards meeting it quarterly. e) Historically significant (95 year tradition) The Mo'oheau Bandstand has been a Hilo Bay landmark for 95 years. A brief history of the band is given at each concert. 3 Prowde musical opportunities and musically educating expenences for the people of the County of Hawai i, with a speaal emphasis for youngsters and young musicians by annually sponsoring a Music festival and featuring young musicians as soloists in at least one monthly concert a year. Music Festival is scheduled for April 14'". A soloist (high school or college) is chosen or recommended by the director, and a solo is picked from the library that would be fitting to the soloist and the band. This piece is rehearsed and performed for the May concert. P.~R,KS & RECREATIO'_~ Elderly Activities Progress in Meeting Program Obiectives FY 2000-01 EAD ADMINISTRATON 1 Coordinate a service delivery system that addresses the needs and interests of older adults by providing comprehensroe and coordinated services, represented by the division's five mayor programs, for over 7,000 seniors annually and conducting an annual evaluation on each program Provided services for 8,831 seniors, or 126% of the established objective of T,000 seniors. 2 Maintain the EAD Advisory Council made up of representatives from the 22 sernor citizen clubs, 14 nutrition sites and the RSVP Advisory Council by conducting at least two (2) meetings annually servicing 38 presidents/chairpersons islandwide Arranged seven Advisory Council district meetings, or 350% of the objective of two annually. 3 Maintain an EAD Safety Committee with at least one representative of each program meeting quarterly to enforce safety procedures, improve unsafe conditions affecting staff and seniors and give feedback to the department safety committee, as needed, and conduct asafety on-site evaluation of at least 50 staff and 25 faalities annually. Arranged 6 safety meetings, or 150% of the established objective of four annually. Conducted 82 safety factiity inspections and 58 staff safety evaluations, or 248% and 112% of the established objectives of 25 and 50 respectively. 4 Produce at least one "Video Highlights" of the division's activities annually. Provided one "Video Highlight" of the division's activities, or 100% of the objective established of one video. 5 Maintain the division's Kupuna News magazine by providing information on all EAD program actvities and panting at least 2,500 copies for distribution to over 200 orgarnzations quarterly Printed and distributed three Issues of the Kupuna News magazine, or 75% of the objective of four issues. 6 Arrange or conduct multi-media first aid training for at least ten EAD staff annually Arranged multi-media first aid training for 26 EAD staff, or 260% of the established objective of ten. EAD RECREATION 1 To provide & promote active & passive recreational, cultural & leisure opportunities to 2,200 unduplicated individuals 55 years & older at 24 senior centers islandwide Served 2.542 seniors, or 115% of the established objective of 1200 seniors. 2 To serve 700 older adults by providing at least six minor sports activities (badminton, gateball, softball, golf, tenns and billards) annually In August 2000, EAD Recreation went through reorganization with softball and golf being assigned to Special Programs. For those two activities, 488 older adults have participated. For badminton, gateball, tennis, and billiards, there was participation of Js77 seniors for a total of 1365 older adults served out of the objective of 700, or 195%. 3 To serve 1,000 older adults by providing a wide range of recreational, educational, health-related 8 cultural classes at 24 senior centers islandwide with a minimum of one per quarter at each center. Served 1103 seniors or 110% of the established objective of 1000 Seniors. 4 To prowde at least five islandwide/state/international events for 2,500 older adults annually Provided five islandwida, state, national, and international events, or 100% of the established objective of flvs events. Served 1335 older adults, or 53% of the established objective of 2500. 5 To prowde at least two distnctwide activties per district for 1,000 older adults islandwide annually. Provided 8 Activities for 1869 Senions or 100% 8 186% of the established objectives respectfully. PARKS & RECREATIOl~ Elderly Activitles Coordinated Ser~~ces C nit Progress in Meeting Program Obiectives FY 2000-01 The CSE staff wdl stnve to promote maximum independence, optimum health, personal digrnty and self-enrichment by 1 Providing 64 individuals with disabilities/older adults with 5,509 hours of Chore Services annually Provided 56 individuals with chore services and completed 2.951 hours, or 88% and 54% of the established obJectives of 64 individuals and 5,509 houro rospectively. 2 Providing Transportation Services for 900 older adults and accomplishing 33,000 trips annually. Provided Transportation Services for 1.097 seniors, or 122X of the established obJectives of 900 older adults and completed 23.563 trips or 71% of the 33,000 trips annually. 3 Providing Information and Assistance Services to 3,000 older adults completing 10,000 contacts annually. Served 2.556 seniors and completed 8.647 contacts or 73°/. and 86% of the established objectives of 3,000 seniors and 10,000 contacts respectively. 4 Providing 1,050 older adults with Outreach Services and completing 1,050 contacts annually Served 717 seniors and completed 717 contacts or 68% of the established objectives of 1,050 senloro and 1,050 contacts respectively. 5 Providing other Support Services to 500 older adults annually Provided Support Services for 696 seniors or 139°k of the objectives of 500 seniors. PAAKiS & RECRE.~TIO\ Elderly Activitles 1~'ntrilion Program Progress in Meeting Program Objectives FY 2000-01 Conareoate Nutrition Services 1 To prowde 100,872 nutntious meals, each containing 1/3 of the U S RDA, to 1,200 older individuals, aged 60 and older, at sixteen congregate nutrition sites throughout Hawaii County by June 30, 2001 As of 2/28/01, 80,831 meals have bean served to 1,029 seniors. This is 60% of our objective for meals, and 88% of our objective for seniors served. 2 To prepare and conduct 300 monthly nutrition and health education sessions, and annual nutntion and health assessments to 1,200 older individuals, aged 60 and older, throughout Hawaii County by June 30, 2001 As of 2/28/01, 224 units of education have been provided to 1,187 seniors. This is 75% of our objective for unites of education, and 99°/. of our objective for seniors served. Home Delivered Meal Service To deliver 72,000 nutntious meals, each containing 1/3 of the U S RDA, to 450 frail, homebound older individuals, aged 60 and older, throughout Hawaii County by June 30, 2001 As of 2128/01, 48,298 meals have been served to 493 senlons. This is 87% of our objective for meals, and 110°k of our objective for seniors served. PARKS diz RECREATIO\ Elderly Activities Retired and Senior Volunteer Program Progress in Meeting Program Obiectives FY 2000-01 Enhance the overall quality of life, i.e., maximum independence, optimum health, personal digrnty, and self-ennchment of persons 55 years and older by 1 Providing diverse and meaningful volunteer opportunities to 1,150 persons 55 years and older 1,306 volunteers 2 Assisting sigrnficantly in meeting community needs by providing 150,000 hours of volunteer service through at least 170 volunteer stations. 109,718.5 hours of volunteer service at 182 volunteer stations. 3 Prowde 90 volunteers in elementary schools to tutor children who are reading below grade level 90 RSVP volunteers currently serve as reading tutors in elementary schools. P.~1RI{S & RECAEATIO\ Elderly Activities Senior Community Services Employment Progress in Meeting Program Obiectives FY 2000-01 1 Maintain and fill 42 slots dunng the course of the project year. Maintained and filled 42 slots. 2 The project shall prowde services to 40% more enrollees than the established slot level by the end of the grant year. Achieved 105% (61158) of this annual objective through serving 61 enrollees. 3 The protect shall place a minimum of 20% of its allotted slot level or 8 mdrviduals into unsubsidized employment by the end of the grant year Achieved 113% of this annual objective. Placed 9 or 113% (9/8) of the enrollees into unsubsidized Jobs. This is the most important objective which embodies the mission of this program. 4 The Senior Employment Program shall utilize approximately 98% or $273,693 of the funds available by the end of the grant year. 85% (5177,058/5273,693) of the funds available have been used. A successful spend-down la anticipated by the end of the grant year. 5 At least half, approximately 21, of the enrollees of the community service assignments shall be utilized m positions serving the needs of the elderly dunng the grant year Surpassed this objective through placing 91°/. (41145) or 41 of the enrollees Into community service positions that serve the needs of the elderly. 6 Approximately 175-250 site wsits will be conducted by the end of the grant year Conducted 115 site visits or 66% (1151175) of them. 7 At least one large program event, e g ,centered on the "Employ the Older Worker Week" wdl be observed dunng the grant year to advance the hiring and promotion of seniors on this island The program's biggest annual event, "The 2000 Nat/ona/ Employ the Older Worker Week Educational Seminar,"was held on September 29, 2000 at the Nanl Mau Gardens Restaurant. To promote further the theme of this event, the former Mayor proclaimed September 240, 2000 as "Employ the Oldsr Worker Week," which was featured in the Hawaii Tribune-Herald to advocate for the employment of seniors and their advancement in jobs. 8 Promotional coverage of the program itself through various media, including in- person presentations by staff to interested groups in the community, will be targeted at approximately 8 exposures for the grant year. 163% (13/8) of the annual objective for promotional coverage has already been achieved. 13 promotions have been implemented as follows: 1) July-Sept. quarterly issue of the Kuouna News. "Senior Community Service Employment Program," page 15; 2) July 7, 2000: University of Hawaii Community College staff; 3) July 19, 2000: Alu Like staff; 4) August 15, 2000: Kona Workforce Development Division staff; 5) September 6, 2000: Department of Human Services Hilo staff; 6) September 6, 2000: Hilo Adult Education School staff; 7) September 24, 2000: "It's 'Employ the Ofder Worker Week,"'Hawaii Tribune-Herald, Sunday edition, page 20; 8) September 27, 2000: Hawaii County Economic Opportunity Council staff; 9) October-December quarterly Issue of the Kuouna News. "Senior Community Service Employment Program,"page 15; 10)November 29, 2000: Department of Human Services Kona staff; 11)December 19, 2000: Honokaa Workforce Development Division staff; 12)January-March quarterly Issue of the Kuouna News. "Senior Community Service Employment Program," page 15; and 13)January 12, 2001: Senior Advisory Council Including all Club Presidents, Nutrition Council Presidents, Retired Senior Volunteer Program Chair and Vice Chairs from around the Island. In sum, all of the most important program objectives listed above are being met or have been met or have already been surpassed. P.~RKiS dE, RECREATIOl~ Golf Coarse end Progress in Meeting Program Obiectlves FY 2000-01 1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal Golf Course by a. Aerating all golf course greens twice a year Completed firet phase of the aeration project of 19 greens during the week of October 16-1 S. Second phase of Aeration Program is scheduled for the week of April 2-6, 2001. b Verticut and de-thatch all greens every three months or as needed Completed verticutting of greens in the months of September and February. Third phase is scheduled for completion during the second week of May. c Controlled application of fertilizer and pesticide to greens, fairways and tees weekly, monthly or as needed Fertilizere have been applied to 19 greens on a monthly basis. Tae boxes have been fertilized during the months of August, October, December, February, and Is scheduled for completion In April and June. Fairways have been fertilized during the months of September and January. d. Controlled application of herbicide to greens, tees, streambeds, ditches, and course boundaries weekly, monthly or as needed. Application of herbicide has been done on a BI-monthly basis. This has proven to be sufficient for controlling weed growth. e Daily Mowing of greens, tees and fairways; weather permitting 19 greens have been mowed on a dally basis. Fairways are mowed on a dally basis. Tee tops are mowed once a week (Thursdays). 2 Schedule and assign tee times for a Individuals and groups on a daily basis. Golf Course Starters have been taking tee tfine reservations on a daily basis. b Club Tournaments every six (6) months. Club reservation request forms for the first six months were sent out to the various golf clubs in October. The second set of forms is scheduled to be sent out In April. c Larger fundraising tournaments on an annual basis. We have been taking reservations for Fundraising tournaments for the next fiscal year. At this time we have booked 8 fundraising golf tournaments for next year. 3 Scheduled inspection and repairs of course structures, clubhouse facilities and maintenance warehouse on asemi-annual basis. We have done more frequent facility inspections. Inspections are done on a monthly basis. There are no repairs needed at this time. 4 Daily routine inspections and maintenance of maintenance equipment, course vehicles and safety egwpment. Mechanic along with Golf Course Maintenance Supervisor are doing weekly inspections of all equipment and supplies. PARKS & AECREATIOlr~ Ho'olulu Park Complex Progress in Meeting Program Oblectives FY 2000-01 1 To provide clean, safe and well-maintained facilities a Close each faality once per year for general clean-up and minor repairs Completed general clean-up and minor repaire to all facilities during the frost two quartere of this flats/ year. We will also close each facility after major events (Tahiti Fete, Morrie Monarch, Spring Fest, County Fair, etc.) for generel clean-up. b Pressure wash each facility once each quarter Completed pressure washing of each facility during the firet two quarters. Aunty Sally's Luau Hale has been closed for renovations since 1/1101. As soon as renovations are done we will continue with pressure wash and maintenance. c Check on safety hazards daily Ongoing. Both day and night shift supervisore are required to fill out Daily Facilities Checklist forms which lists all repaire and safety hazards that need to be taken care of. Repairman checks lists and completes all necessary repairs. Supervisors are also required to fill out Checklist of Potential Hazardous Conditions weekly and to Initial that all hcilitles were checked. This form is also to comply with OSHA requirements. d Clean and sanitize faalities before and after events Ongoing. Facilities are cleaned and sanitized 100Yeof the time. We have received a lot of compliments from sponsors and the general public on how well our facilities are maintained. We had several tourists say that they have been to a lot of actlvlties here and on the mainland, and have never seen cleaner restrooms than we had for Tahiti Fete. e Work with Safety Coordinator to have courtesy safety inspection annually Had safety inspection done by Dan Santos of Public Works during the first quarter of this fiscal year to check on any deflciencles and have it corrected to comply with OSHA. 2 To provide swell-manicured playing surtace at all balifields (Wong Stadwm and Walter Victor Complex) a Mow lawn weekly, weather permitting Firot quarter 12 weeks (1 rafnout) Second quarter 11 weeks (2 roinouts) Third quarter through 2/28101 8 weeks b Close each ballfield at least one week annually for field renovations Each ballfield was closed during baseball off-season (Oct.-Dec.) for field renovations. 3 To provde training for staff. a Conduct safety talks on different topics once a month. Since July 1st we have had five meetings with staff concerning safety issues through 2/28101. We will work wlth current Department Safety Committee about safety topics for staff. The Safety Committee has Implemented a form that Ilsts some current injuries and ways on how to prevent each injury. We will use this for discussion at our staff meetings for safety and how to prevent Injuries. b Retrain employees on egwpment use semi-annually. Supervlsoro had retraining done with employees during the flrot half of this fiscal year, and will do another rofresher training in April. We had Allied Machinery come in and do a workshop on operating and maintaining the Grasshopper riding mower and deck. c Have supervisors conduct egwpment maintenance training, and have equipment maintained weekly. Supervisoro conducted training during the first two quartero and rotate equipment maintenance weekly. When we obtain enough equipment for each facility, employees assigned to that facility should be responsible for maintaining equipment assigned to them. d Provide refresher course on Material Safety Data Sheet annually We did a refresher course on the MSDS folder in January, going over location of folder, master Ilst of chemicals and safety precautions to prevent Injuries. 4 To enforce rules and educate sponsors a To comply with Federal ADA, State OSHA, County, Department and Complex rules and regulations Rules were distributed with all applications for facility rental. b To reduce costs for repairs by 25%. Supervisors and staff are trained to enforce rules to hold sponsors liable for any damages that occur during their event. Supervisore go through facility with sponsors before and after event. During the flret quarter there were no damages reported. During the second quarter only one case of damage was reported that the sponsor repaired. 5 To work with Hdo Jaycees, Lehua Jaycees, Intake Service, schools and commurnty groups for improvements to the Ho'olulu Complex• a Complete one major improvement protect Complete roof for concrete slab poured by indoor tennis court restrooms before Merrie Monarch by Lehua Jaycees, or replace fenang at Wong Stadium 1st and 3rd base lines by Hdo Jaycees A draft was turned in for roof by Lehua Jaycees but will not be completed before Merrie Monarch. If they cannot go through with this project, the Hilo Jaycees has expressed Interest In doing this project. The Hilo Jaycees will try to complete replacing fence at Wong Stadium by June 30. b Do beautification/landscaping project for each factlity annually. Each of our facilities had beautification/landscaping done the beginning of the first quarter and is ongoing. We had plants and palms planted, hedges trimmed regularly and areas cleared of any unwanted shrubbery. 6 To relocate and reorgarnze Ho'olulu Complex office a Relocate Ho'olulu Complex office to Luau Hale within one month after completion of renovations/repairs scheduled for May 1 through August 31, 2000 b Reorgarnze Ho'olulu Complex office records and files within one quarter after relocation to Luau Hale Renovations started December 7, 2000, with an estimated completion date April 5, 2001. This has delayed meeting objective number 6. P.~RKtS & RECREATION Parks Maintenalnce Progress in Meeting Proarem Objectives FY 2000-01 1 Reduce complaints regarding maintenance of facilities by 10% • Monitor type, number, district, etc of complaints and implement necessary maintenance procedures, standards, framing, discipline, etc. for corrections. 25 complaints regarding maintenance of facilities have been recorded as of February 28, 2001 as compared to 28 complaints received as of February 28, 2000. This would be 10.7•/. less as compared to last year. • Make semi-annual inspections of facilities with responsible supervisors. Analyze and discuss methods of improvements. Conducted inspections in 6 out of 9 districts. Not able to do more than one inspection per district during the fiscal due to workload. 2 Increase completion of work orders by 5%. Completed 1,358 work orders as of February 26, 2001. This would be 75% of all of previous year's completion of 1,809 work orders. 3 Undertake two beautification projects per district. • One of which supervisor to work with a community group to beautify parks - 1 park per district minimum • Work with Hilo Intake Center, HCCC, Kufani CC and other instdutions to obtain manpower to undertake mayor improvements for the following areas: Lili'uokalani Gardens Hilo Bayfront Reeds Bay Downtown Hilo One Pauahi Place Completed 16 beautification protects or 89% of objectives have been accomplished. Worked with Hawaii Community Correctional Canter and Hilo Intake Cantor in completing clean-up projects In Bayfront area, Lill'uokalani, Happiness Garden, University Halghts, Lokahi Park, Richardson Ocean Center, One Pauahi Place, Downtown Hilo. 4 Practice fiscal prudence and work within resources provided in budget • Monitor and evaluate expenditures and implement sound fiscal procedures m carrying out programs Evaluate cost overruns and surpluses • Evaluate costs for services such as herbiciding, tree trimming, security, weekend clean-up, attendant assistance, storekeeping, etc. and adapt to resources available • Evaluate purchase of storeroom supplies and reduce or cancel low pnonty orders. • Tighten internal controls for supplies issued • Extend average life of each egwpment by stressing egwpment care and providing equipment maintenance trairnng programs for all employees. Ongoing 5 Stress safety practices • Conduct safety inspections of facilities: Weekly by supervisors Semi-annually by safety representative. Safety inspectlons being conducted weekly by supervisors. Audited inspection worksheets of all supervisors. 35 weekly inspectlons per district or 87% completed. • Discuss and evaluate accident reports. Correct any hazardous conditions or practices Accident reports being discussed at departmental safety committee. Suggestions received as to correcting hazardous conditions and practices. • Conduct minimum of 1 safety instructional session per crew per month 46 Instructional sessions have been conducted or 32% of projected sessions. 6. Evaluate leave records semi-annually to determine any abuse of leaves due to sickness. Take appropnate corrective actions as needed. Not undertaken. Overlooked due to change In adminlstntlon and new Personnel Specialist. P_~IRKS & RECREATION Recreation Progress fn Meeting Program Obiectives FY 2000-01 1 Provide introductory instruction in at least 4 of the following sports (basketball, baseball, volleyball, track and field, tennis, flag football, badminton) for children and adults, one or more in each respective season (i.e. Fall -basketball; Winter -baseball and track/field; Spring -volleyball, Summer -tennis/flag football) The Recreation staff throughout the Island has provided the followln~ sports instructions: 1 Quarter (July -September): Summer track and field, tennis, flag football, kickball, swimming, and peewee basketball 2nd Quarter (October -December): age group basketball, age group volleyball, tennis, punt/pass/kick, hoopahoot 3r° Quarter (January -March): track and field, t-ball, pitchball, girls basketball, age group basketball. 2. Prowde seasonal arts and craft activities for children and adults (i.e. Fall - Halloween/Thanksgiving/Chnst, Winter -Valentines/St PatncklEaster, etc.) Majority of the Recreation staff has provided the following craft activities thus far: 1" Quarter (July -September): A multitude of Summer Fun arts and crafts activities 2n° Quarter (October -December): Halloween arts and crafts projects, Halloween haunted houses in Papasloa, Hllo, and Waikoloa, Halloween costume and mask contests, Halloween candy making, Thanksgiving arts and crafts projects, Christman card making, Christmas wreath and swag making, Christman crafts, Christmas holiday cooking, Mochi demonstrations 3~° Quarter (January -March): Valentine arts and craft projects, Valentine card making, St. Patrick's cooking demonstration, St. Patrick's arts and craft projects 3 Maintain a safe facility, free of hazards for all activities, patrons and employees by conducting daily safety inspections and remitting work orders as necessary to correct unsafe conditions A comprehensive safety inspection to be conducted on a quarterly basis All employees are required to do a dally safety Inspection of their facility prior to opening sites for patrons. Any and all unsafe conditions are Immediately reported and work orders submitted. Comprehensive safety inspections have been conducted for the three quarters. 4 Plan, organize and implement a minimum of one district-wide event that is responsive to the respective community's needs and interests (i e. Hilo District -The Biggest Easter Egg Celebration, Hamakua District - Hamakua Fun Day; etc.) Hilo District: Upcoming in April Is the Biggest Easter Egg Celebration to be held at Lilluokalanl Gardens. Hamakua District: Upcoming in April is the Hamakua Fun Day held at Honokaa Gym; Hamakua Halloween Haunted House held at Papaaloa Annex In October. Puna/Ka'u District: None thus far NIS Kohala District: P8R Ohana Flshing Tournament held In August at Waimea. NIS Kona District: None thus far 5 Develop a minimum of three partnerships with other recreation providers as well as community organizations to maximize service and activities to the public (i.e. summer camping program in partnership with the YMCA). Hilo District: (1) Track and Field (February/March): East Hawaii Kiwanls, Hllo Hlgh School Key Club, Walakea Hlgh Key Club (2) Educational classes (calendar year): Hilo Community School for Adults (3) Women and Girls Sports Day (February): UHH Athletic Department and Girl Scouts N/S Kohala District: (1) P&R Ohana Fishing Tournament (August): Itsu's Fishing Store and Tokunaga Fishing Supply (2) Summer Camping Program: Waimea Family YMCA (3) Youth Activities (Calendar Year): West Hawal'I Family Support Services (4) Pass, Punt and Klck (December): National Football Association N/S Kona District: (1) Teen Program at Hale Halawai: Kona Family Support Services (2) Open Mike Night at Hale Halawai (Once a month for calendar year): Kona Family Support Services Hamakua Districts: (1) Papaaloa Haunted House (October): Koaniani Community Association (2) Teen Activities (Calendar Year): YWCA Puna/Ka'u Districts: (1) Teen Dances (February): Pahoa Intermediate School; Family Support Services 6 Provide quarterly training for the P&R staff in ADA concerns, issues and how to adapt/modify activdies ADA concerns, Issues and modification of activities were addressed five times during the months of July and August (Summer Fun). Awareness sessions were held, not only for our staff and summer hires, but also for the children participating at the particular summer fun site. Now that the ADA Specialist position is being Increased to full time, we will be able to regularly provide trelning sessions. PARKS & RECREATIO\T Summer and Inter-Session Program Progress in Meeting Program Oblectives FY 2000-01 1 To supplement the regular Summer Fun program with vanous ennchment- type programs. • Develop and implement a speaal all-day educational/recreational program at Richardson Ocean Park, focusing on water. This will run for five weeks, from 8 a.m. to 3 p m ,targeting children in grades 2-5 A six-week Ocean Exploretion Program was held from June - August, 2000 at Richardson Park. The enrollment limit was set at 35 and there were 35 youngsters registered at a cost of E150 per child. • Develop and implement ateen-scene program at Pu'ueo Commurnty Center, teaching life's skills with emphasis on leadership training This will run for five weeks from 8 a.m. to 2 p.m., targeting teens 12 - 17 years old A six-week Teen Scene progrem was held at Pu'ueo from June - August 2000. The enrollment Iimlt was set at 30 and there were 32 teens registered at a cost of S50 per teen. • Develop and implement a camping program at various P8R campsites in partnership with the Waimea Family YMCA. This will run for five weeks, from Tuesday through Thursday, impacting all the various distncts' children in grades 3-6 A six-week camping program was held at various P8R campsites in partnerehip with the Waimea Family YMCA from June -August 2000. Enrollment was over-whelming, including a group of Japanese students who added a spice of cultural exchange. • Develop and implement an all-day enrichment program at Waiakea Recreation Center This will run for five weeks and target children in grades 3-6 A six-week enrichment program was held at Waiakea Recreation Center from June -August, 2000. Enrollment was overwhelming as many working parents left their children all day, paying S20 per class. A total of 8 classes constituted an allay program at a cost of 5160. • Develop and implement an all-day Summer Fun Academy at Kapiolani School to run for five weeks and target children in grades 1-4 Due to a last minute closure of Kapiolani School due to renovations, this program was relocated to Hllo Armory and held from June -August 2000. This flret time pilot program attracted some 35 youngsters at a cost of 5150 each. The youngsters were given special instructions in golf, pottery, ukulele, HawaPiana, painting, gymnastics and tumbling, fishing skills, music, basic sewing, etc. • Implement afive-week Summer Track and Field program for youngsters (ages 6-18) in the Puna/Ka'u District, including two track meets, culminating with sending finalists to the Hershey Track and Field meet held on Oahu in July. A six-week Summer Track and Field program was held at Shipman Park from June -August 2000. A total of 42 youngsters enrolled. Two qualfying track meets were held at Pahoa High track oval, with fourteen qualifying for the Hershey Track and Field held at Kaiser Hlgh on Oahu in July. All fourteen brought home winning ribbons from the meet. 2. To integrate children with disabilities mto the summer and inter-session programs wherever possible, through the assistance of the Therapeutic Specialist The'/~ Time Therapeutic Specialist interviewed and integrated several children with special needs Into our Summer Fun program. Parents were hesitant in notifying us that their youngsters ware on medication. Therapeutic Specialist was called out to observe children at various centers due to their disruptive behavioral problems. Her evaluations were confirmed by the respective parents that these children weren't taking their medication on a regular basis. After counseling from the Specialist, the parents began to monitor the medicating of their child more carefully. PARKS & RECREATIO'N' Rest Hawai' i Band Progress in Meeting Program Oblectives FY 2000-01 1 Provide music for charitable or non-profit groups 3 to 5 times 100% Hawai'lan International Billfish Association: 2 events, Aloha Festivals: 3 events, These are tentatively scheduled after March 31st: Boy Scouts: 2 events, American Lung Association, American Cancer Society. 2 Perform in 8 to 12 parades. 100% The band performed in 9 parades 7/4100 -12N8100.One more is protected in June. 3. Target concert performances for older mdwiduals 4 times. 25% December 8 at Keauhou Rehabllltatlon b Healthcare Center, and we will schedule more appearances there. 4 Prowde music for "one-time only" events when appropriate 100% Opening ceremony of Pony Leagues (They may ask us again. ) 5 Meet the requirements of the "Program Measures" section. 100°/. Performances: 17 to date + 7 tentative = 24 vs 20 estimated 100% Reheareals: 24 to date + 14 projected = 38 vs 36 estimated 6 Provide on-site concerts before or after parades 2 to 4 times. 125% Kallua-Kona Fourth of July; Holualoa Aloha Week; Kainaliu, Waimea, Kailua-Kona Christmas. 7 Increase repertoire by 6 to 8 musical selections. 50% Please see #8 below. 8 Sight-read 8 to 16 new musical arrangements 100% 15 out of 16 newly purchased arrangements have been sight-read. Three of these are being performed currently and at least 10 are expected to become part of the repertoire. A Brent was obtained to purchase 1500.00 worth (8 of the 16 mentioned above) of published arrangements. The balance (approximately 5400) came from the current year budget. 9 Maintain partiapation of 3 to 6 middle and high school students. 100% There are currently 4 of these students. Two play at rehearsals only. Two others play full-time. One is a "select" band participant and the other takes private lessons. Othere are Interested. P_~IRKS & RECREATIOl~ Pena' ewe Zoo Progress in Meeting Program Obiectives FY 2000-01 1. Acgwre five animals through purchase or trade with other zoos Eleven new animals have been acquired. 2 Renovate the vulture exhibit to meet AZA design standards Both species of vultures have bean moved to an enclosure which meets AZA design standards. 3. Develop a working arrangement with Friends of the Zoo to better use funds and talents of the membership to develop a permanent petting zoo The permanent petting zoo is 90% completed. Completion date is June 30, 2001. 4 Improve labels and signs for each exhibit, which wdl include personal information about the animal and a photograph. Signage will be 85% completed by June 30, 2001. 5 Prowde staff members with in-service training and interaction with other zoo staff on a regular basis. Training is ongoing. Honolulu staff veterinarian did an on-site consult and visit. 6 Reinstate zoo entrance fees. Rule 6 of the Departments Rules and Regulations need to be changed to address the charging of an entrance fse. 7 Re-establish the Hilo High Zoo Crew to act as guides for school groups Coordination of the program has begun. Training will be 80% completed by June 30, 2001. 8 Develop 3 special projects to increase visitor interest through animal ennchment programs This has been accomplished by a regular advertised feeding time for our Tiger, his successful birthday party last September, and a new educational butterfly exhibit.