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HomeMy WebLinkAboutCOM 0140.005 2000-2002 ZYW~ Harry Kim ~ Deuub K. W. Lee Mayor D4eUOr A•, q.N•'~ r . '11 , _ , Jlro A. Sumach (Z~aixixt~r of ~tcfuttii ~ ~ ; p`~"~''""r DEPARTMENT OF PUBLIC WOR~ 25 Aupoul Street, Room 202 • Hllo, H~w~a %7202 ] „ (808) %1-8321 • Rix (808) %1-8670 March 22, 2001 The Honorable Chauman James Y Arakaki and Members of the County Council County of Hawan Hilo, HI 96720 SubJect. Program ObJectives -Current Year Status Dear Chairman Arakaki and Council Members Attached for your review are progress reports prepared by the divisions in our department on the current year obJective status Our department plans to also provide to you budget narratives eazly next week As part of our budget review process on March 30, 2001, we request to schedule our divisions to do separate presentatrons on their budget request, performance and status, followed by your discussion for each division. If you have any questions, please contact Nancy Crawford or Diane Shiro at ext. 8321. Sincerely, ?QIM,~ k. W ~.1.~, Dennis K W Lee Duector Attachments Comm. Na I ~ • I51e No. Ref. To: Ref. Date MAR 3 ~nn,~ COUNTY OF HAWAII DEPARTMENT OF PUBLIC WORKS Administration Office Progress in Meeting Program Objectives FY 2000-2001 The following is a summary of our objective status 1 Reduce Days in Accounts Receivable to 55 days. For the period July to December, 2000, the days in accouats receivable is avoraging 92 days. The over 90 days amouat iacludes 432,235.91 for bills prior to Aprll 1997 peadiag Corporation Couasel settlement. Also, a November billing of 4100,000 is sot payable until Aprll, 2001. 2 Process reimbursement requests for federal projects on a quarterly basis. For the period July to December, 2000, we processed 31 requests for 32 projects. Six projects are new with ao requests to be filed. 3. Establish a tracking system for all items returned from Finance Department. Effective July 1, 2000, a tracking system has bees implemeated. We are able to target areas of weakaess sad pLa strategic improvemeat. 4. Improve the accuracy ofpurchastng and accounts payable documents, as measured by the number of returned forms Reduce the items returned by 10%. For the fiscal year to date, 13 of 2626 coafirmiag authorizatioa payments (CPA), 18 of 1406 requisitions sad 5 coatract paymeats were returaed for corrections. 5. Process paperwork to reduce backlog of vacancies by 15%. To date, our department has a total of 32 vacancies, which is a 13.5% less than FY 99-00 actual. 6 Reduce the total number of gneuances by 30% through tmproued communication among all levels of management and front-line personnel Duriag the period July through December, 2000, we reported 11 formal 8rievaaces, or 58% less thaa FY 99-00 actual. 7 Reduce the total department-unde claims due to in,~ury from tndustnal accidents by 25% through expanded tratrang programs that prornde a greater awareness of personal and operational safety. During the period July throu8h December, 2000, we recorded 10 woriser compeasation cases with loss time, or 45% less thaa FY 99-00 actual. 8. Process contracts from bid operang to notice to proceed urithin 90 calendar days. Current coatract aotices to proceed are seat withia as avera8e of 81 days from the bid opeaia8 date. Memo To Dennis Director blic Works From Stanley akemura, Building Division Cluef Date 03/21/01 Re STATUS OF BUILDING PROGRAM OBJECTIVES FY 2000-2001 The following is a status summary of the Division's program objectives for fiscal year 2000- 2001thni January 31, 2001 / Reduce the average pkar review hme for residential permits from ouer 2 weeks to one and one half weeks For the year to date the average plan review time is running at approximately 11 5 days 2 Reduce the a?+erage turn around time for called inspections to 4 working days. For the year to date the inspectors are able to meet the 4 day turn around except for those areas which are visited only once per week 3 Schedule and complete 75% of routine (non~nhcalJ maintenance and repair requests within two months of receipt of request Data from the carpenter shop shows that 98 % of work requests are being completed wrthui the 2 month tunelimit 4 Establish a computer file of assigned house mmrbers issued m the last 5 years With the assistance of Data Systems Department the Division has been able to input all of the addresses assigned since 1992 imo the County's wmputer data bank • Page ~ Status ofBuilding Program Objectives FY 2000-2001 Page 2 5 Assrgn staff to rewew adoptran of latest burldrn& phrmbrng, and electrrcal wales and pravrde a draft ordrrxmce for revrew by Public Warkr Commrttee. A rough draft of the building and electrical codes has been prepared but is still under review by staff Due to staff shortages a submittal drift for the Public Works Committee may not be ready until the early part ofthe next fiscal year • page 2 Department of Public Works Automotive Division Progress in Meeting Program Objectives FY 2000-01 1. To support the various County departments/agencies islandwide with repair, maintenance and welding services, and by performing at least 70% of these services by staff (versus contract). Received by staff 1,941 work orders, completed 1,751 work orders by staff, or 90.2°h. Contracted out 154 work orders, or T.9%. 2 To reduce the average monthly repair order backlog by 25%. The average monthly repair order backlog is 94 for FY 2000-2001. In FY 1999-2000 the average repair backlog was 90. We have not met this program objective due to Increased repair workloads, temporary limited term positions and 1 employee out on a work related Injury. Currently, we have 3 vacancies, an Automotive Mechanic and Helper in the Automotive Sectlon and a Mechanic position in the Construction Sectlon. We are in the process of filling these vacancies. 3. To reduce the number of accidents and injuries to zero, by providing a safe working environment and training all employees to be more safety- oriented. Accidents and injuries for the year 1999 were 3 compared to 6 in the year 2000. It appeant that this objective was a little optimistic in light of the type and scope of work performed dally. Department of Public Works Engineering Division Progress in meeting Program Objectives FY 2000-01 Program Objectives 1. Minimize vacanaes within the Division by submitting appropriate request to the Department's human resource office within 30 days of any vacancy 12/30/00 retirement of construction Inspector -submitted request to fill on 12/18/00. 2. Reduce backlog of Federal Aid bridge projects by 75% by the end of the federal fiscal year. 11 FHWA Bridge projects pending -1 protect completed; 3 protects bid; 2 projects ready to bid. 9X completed to date; project 55% by the end of the federal fiscal year. 3. Complete program to provide 4-wheel drive vehicles for all construction inspectors. Expect to take delivery of two 4~wheel drive vehicles to replace last 2 FoM escorts that are being used by the Inspectors. 4. 85% of all time sensitive documents, such as subdivision applications, change of zone applications, variances, etc. shall be reviewed and returned to the originating agency/entity by the stipulated revew deadline Tracking subdivision applications only. Processed 155 applications returned 120 on or before stipulated deadline -approximately 77%. Backlogs caused by flood event In November 2000. 5. 85% of all documents and materials that do not have stipulated review deadline such as construction plans, CLOMAR/LOMAR, Ohana Permits, Joint Pole review, etc. shall be reviewed by the division within two weeks. Not tracking Ohana permits or Joint Pole reviews - Ohana permits are very rere and Joint pole reviews have little public consequence. 163 grading permits and 65 plans reviews processed. 170 reviewed within 2 weeks or approximately 75X. Backlogs caused by flood event In November 2000 and volume of work In Kona. 6. Same day serwce wdl be provided by 85% of all permits issued by the Division, including building permits. 200 construction permits and 1,170 building permits processed. 1,345 Issued the same day or approximately 98Ye Issued the same day. 7. Develop apermitting/licensing procedure for the installation of privately owned and maintained mirrors and residential consumer waterlines. Resolution to establish a procedure was passed by the Hawaii County Council on September 20, 2000. COUNTY OF HAWAII DEPARTMENT OF PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION 630 E Lanikaula St • Hilo HI 96720 Ph (808) 961349 • Fax (808) 961-8633 Memorandum TO Nancy Crawford, Business Manager FROM Stanley Nakasone, Highway Maintenance Supenntendent DATE February 6, 2001 SUBJECT FY 2000-01 PROGRAM OBJECTIVES AND STATUS Per your request, we are submitting the following Highwav Maintenance Dwision - FY 2000-01 Program ObiecUves and Status 1 To continue the in-house resurfacing programs and to resurface a total of 25• miles for the next fiscal year, island vnde From 7/1/00 to 12/31/t70, we resun•aced approximately 29 85 miles rn the Htlo, Kohala, Kau and Puna drstncts We will continue rssurfaang rrt these dlstncts, as well as rn the Hamakua and Kona distncts Hrlo 7 roads 4 25 miles 14' to 20' wide Hamakua 0 Kohala 2 roads 2 70 mres 12' to 14' wide Kona 0 Kau 4 roads 12 60 miles 13' to 16' wide Puna 4 roads 10 30 mres 14' to 16' wide 29 85 miles 2 Evaluate our grass cutting operetion and to try to maintain the standard of 6 miles (12 total) per operetodequipment per workday and the goal of 6-week cycle per distnct From 7/1/00 to 12/31/00, ourgrass cutting cycles were completed as follows Hilo 4 to 6 weeks Hamakua 4 to 5 weeks Kohala 4 to 5 weeks Kona 6 to 7 weeks Kau 6 to 7 weeks Puna 4 to 6 weeks Nancy Crawford, Business Manager Page 2 February 6, 2001 3 To respond to 00% of complaints received within 5 working days Categones and estimated repair time listed below Malor 12 months (walls, culverts, guardrails, resurtacing, etc ) • Intermediate 2 weeks (edge breaks, overfiangs, depressions, etc ) • Minor 1 to 7 working days (patching, sight distance, dead arnmals, debris, etc.) We will conbnue to respond to 80% of complaints received wrthrn 5 working days as a gwdelme for our Diwsron. However, we would like to remove this from our Program Ob~echves It would require too much documentation to keep track of these speafic stabshcs Instead, we compiled the following general mfo?mahon for 7H/00 to 12/31/00 Complaints from Public Received Completed Pew Hilo 540 522 18 Hamakua 29 25 4 Kohala 31 31 0 Kona 130 112 18 Kau 10 7 3 Puna 134 85 49 874 782 92 The figures are higher than projected due to the November 1-2, 2000 /boding Flood Control - FY 2000-01 Proaram~blectives and Status 1 Conduct semi-annual inspections of flood control system Corps of Engineers completed inspeQ~on rn August 2000 Soil Conservebon Service to complete rnsped~on in February 2001 2 Maintain flood control systems a Prevent detenoretion for proper fundiomng of structures by repainng within six months b Clear debns such as mud, rocks, branches, etc ,from channel Hnthin 3 months c Control weed and brush growth through herbicide and mowing every quarter d Maintain existing access roads Due fo the November 1-2, 2000 /lood~ng, major work was needed through contractual services 6y Natural Resources Conservehon Sennces • Onginal submittal showed 27 miles - typographical eror The correct miles should have been 25, as listed in the Program Measures PUBLIC WORKS TRAFFIC DIVISION Protaress in Meelintt Proeram Objectives FY 2000-O1 July 1, 2000 through February 28, 2001 Program Objectives Administration (Support Staff & Planning/Investlgations) l Review construction plans, traffic studies, change of zones, vanances, etc within 10 working days Reviewed 50 out of 56, or 89%, of the contraction plans, traF<c studies, change of canes, variances, etc. within 10 working days of receipt. 2 Investigate and resolve complaints and requests for new traffic control devices, including appropnate traffic studies within 90 days Investigated and resolved 101 out of 103, or 98%, of the complaints end requests for traffic control devices, including appropriate traffic studies within 90 days of receipt. 3 Review and approve road closure pernut applications within 5 working days Reviewed and approved 56 out of 56, or 100%, of the road closure permit applications within 5 working days of receipt. TratTic Signal & Street Light 1 Repair defective street lights when reported (S Hilo, N Hilo, Puna, N. 8c S. Kona) within 3 worlung days 9096 of the time Processed 871 out of 1,242, or 70%, of the repair requests received for the repair of detective street lights within 3 working days of the date of referral. 2 Repair defective street lights when reported (Kau, N & S Kohala 8c Hamakua) within 7 worlung days 90% of the time Processed 202 out of 354, or 57%, of the repair requests received for the repair of defective street lights within 7 working days of the date of referral. Division is in the process of filling a vacant Kona position, which should Improve service. 3 investigate and resolve traffic signal complaints within 3 working days 9595 of the time Processed 642 out of 669, or 96%, of the repair requests received for the investigation and resolution of tratllc signal problems within 3 working days o[ the date of referral. 03/08!2001 3 Develop wanants for embedded safety lights for crosswalks within 1 yeaz Completed on April 14, 2000. 4 Establish IMSA cert~ficat~on program for Traffic Electnc~ans, Level 1 wuhm 1 year The certification program cannot be established, as IMSA will no longer allow the Department of Civil Service to proctor the certiTication exam. They now require that we fly in the instructors to teach the class and glue the exam. This is not financially feasible. TrafClc Signs & Markings 1 Complete work orders for new traffic convol devices w~tlun 3 months 90% of the hme Processed 76 out of 93, or 82%, of the work orders for new traffic control devices within 3 months of receipt. 2 Complete maintenance work orders wittun 6 months 85% of the hme. Processed 470 out of 509, or 92%, of the maintenance work orders within 6 months receipt. 3 Fabncate 2,700 traffic control signs dunng the fiscal year Fabricated 1,544 traffic control signs, or 57%a, of the anticipated 2,700 for the Fiscal year. 4 Stnpe or restnpe I20 nules of traffic pavement mazlungs dunng the fiscal year Striped or restriped 101 miles of traffic pavement markings, or 84%, of the anticipated 120 miles for the fiscal year. 5 Install new or replacement of 6,500 raised pavement mazkers dunng the fiscal year Installed new or replaced 6,836 raised pavement markers, or 105%, of the anticipated 6,500 for the fiscal year. Parking Meter (Unfunded) osiosnool DEPARTMENT OF ENVIRONMENTAL MANAGEMENT WASTEWATER DMSION progress in Meeting Program Obj tiv a ~ 2000-01 Ailmiala>zat[on: 1. Submit bills to Council to raise sewer user fees, adopt sewer connection program, implement pretreatment regulations, and iniriate unpact fees. a) Raising sewer user fees: postponed pending organization of new Dept. of Environmental Management. b) Adopting sewer connection program: to be combined with impact fees. c) Implementlng pretreatment regulations: oo progress. d) Initiating impact fees: ezpect to submit "Bill" by May 2001. 2 Resolve outstanding legal disputes Resolved one (1) of our three (3) oubtanding legal disputes as of the date of this progress report. 3. Develop and integrate accounts payable software with IvIP2. A consultant contract was ezecuted and is in progress to develop accoanb payable software. We've decided to abandon MI'2 and develop entire package, in-house. 4 Reduce delinquent account balance by 5%. FY99-00 Actual delinquent account balance was 39%. Fl' 00-01 Estimate is 26%. As of 1/31/01, our delinquent account balance is 37% (Total oubtsnding over 90/180 days/Total A/R). Ocerstions• 1. Document conditron of all sewer lines and repatr deficiencies. Increase inspection and cleaning by 20 FY 00-01 esdmste of 30 miles was based on 20% over FY 99-00 estimates. As of 1/31/01, miles of sewer Iinea cleaned/inspected are 11.75, which is equivalent to 39% of our current year's estimate. The Wastewater Division does not ezpect to realize our target goal of 30 miles of cleaning and inspection in this fiscal year due to the unexpected number of repairs which have been required. Refer to "Program Messnres, Point Repairs Completed". ' 2. Reduce preventable spills by 50%. FY 00-01 estimate of l was based on 50% over Fl' 99-00 estlmate. Currently, no preventable sewer spills have occurred. 3. Maintain acceptable rattng from Department of Health for all facittes. Total number of facilities included in this objective is five (5). Currently, we have received one (1) acceptable rating for our Papaikou WWTP. We are currently awaiting the results for the inspections of our Kapehu WWTP and Hilo WWTP. The ratings for Kulaimano WWTP and Kealskehe WWTP were unacceptable. 4. Establtsh realtsttc equtpment replacement plan and execute plan. FY 00-01 Estimate o[ Equl went Replacement ProJecfa Planned/Completed: Name of Project Location Status 1. Hilo WWTP Deferred 2. Primary Clarlller Pumps Hilo WWTP Complete 3. Hilo WTP Biotower Pumps Hilo WWTP Bid April 2001 4. Hilo WTP Sec. Clarifier Pumps Htlo WWTP Complete 5. No. 3 Water Pumps Htlo WWTP Bid June 2001 6. Replace HWWTP VF'D's (4) Hilo WWTP Deferred 7. Hilo WWTP Deferred 8. Renovation Project 19 Btd June 2001 9. Equipment replacement Generator Sunnse Ridge SPS Deferred 10. Upgrade pomp controls Wazloa SPS 95% complete 11. Replace generator/ATS Hale Halawat SPS Completed 12. Installatlon of Antodialers for all All Facilttres Bid June 2001 facilities 5. Maintain laboratory quality control. We have passed our EPA Laboratory Quality Control Testing, which means we have met our objective for this year. ~E'n4e_rino~ 1. Complete design of Puueo Collector Sewer, Ainako-Aina Nani Collector Sewer, Wazloa Foroe Main Replacement, Kolea SPS Renovations As of the date of this progress report, the status of these projects are: Name otProject Status 1. Paueo Collector Sewer Work in Progress 2. Ainako-Aina Nani Collector Sewer Work in Progress 3. Wailoa Force Main Replacement Work in Progress 4. Kolea SPS Renovations Work in Progress Other Protects Not Previously Listed in Program Budget: 1. Kalanianaole Collector -Phase II Work in Progress 2. Kaumsna Gardens Collector Sewer Work in Progross 3. Gang Cesspool at Komohana Work in Progress Heights 2 Complete construction of Pahoehoe SPS, Banyan SPS Renovations, Wazluku SPS Renovations, Old Hilo STP Demo/Rehab, Kealakehe Effluent Reuse, Phase 1. As of the date of this progress report, the states of these projects are: Name of Project Status 1. Pahoehoe SPS Work m Progress 2. Banyan SPS Renovations Work in Progress 3. Wailaka SPS Renovations Work in Progress 4. Old Hilo STP Demo/Rehab Work in Progress 5. Kealakehe E ent Reese, Phase 1 Work m Progress Other Protects Not Previously Listed in Program Budget: 1. Pankaa II & IIA Work in Progress 2. Halm Punahele Drainage Work in Progress Repair/Misc. Sewer Laterals 3. Paa SPS HVAC Work in Progress 4. Wailuku SPS Improvements Work in Progress 3. Organize and catalog as-built drawings Reorganized File room /Work - in -progress for cataloging as-built drawings. 4. Coordinate with DWS to initiate GIS Purchased TMK base maps end are currently in process of procuring new computer. ACennntin~; 1. Transfer sewer billing to Department of Water Supply. No progress as of the date of this report, however, we are negotiating with s consultant to develop independent billing system, in-house. 2 Develop and integrate accounts payable software with MP2 A consultant contract was executed and is to progress to develop accounts payable software. We've decided to abandon MP2 and develop entire package, in-house. 3. Reduce delinquent accounts to 26% As of 1/31/01, delinquent accounts are 37% (Total outstandlug over 90/180 days/Total A/R). 4. Provide account balance notices to customers with delinquent balances. We Gave currently discontinued this service due to unanticipated problems we've experienced when this service was initiated. 5 Fill new Plant Electnc~an and Laboratory Techmcian I position. Extend lumted term positions for three Assistant WWTP Operators. Currently, our new Plant Electrican and Laboratory Technician I position have not been tilled. Extended limited-term appointments for two (2) of our Assistant WWTP Operators. 6. Install two network connections between Hilo and Kealakehe WWTP/SPS This project has been deferred. PUBLIC WORKS W,iST_F.WATER jjIVL.SlON July 1, 2000 to January 31, 2001 Program Measures Status Flt 1999-0o FY 2000-O1 FY 2000-01 Actual Eatlmate Actual (7/]/00- 1/31/01) Outatandtng Legal Draputes 3 0 2 Public Heannga and Presentations 3 6 CIP Des Pro to Co leted 4 CIP Comhuchon Completed 5 NPDES Permrt Vrolahoas (see Notes 1) 6 0 Confirmed Sewer Connections 2,000 HIOSH Citations 0 0 Pnvate Sewer Extensrons Renewed 2 Reardenttal/Non-teardenhal Umts 9,288 Commercral Haulers 12 12 Total Amount Billed (eee Notes 2) $5,030,041 $5,357,885 Amount Detmquent to Total A/R (sx Notes 3) 39% 26% Total Non-Resrdenhal Water Consumption (legal) (see 709,074 NoW 1 anon Exemption 2% 2% 2% LL4tt°9: 1 NPDES vrolations included 1) Ktrlarmano Pond sludge storage 2) Hrlo Wastewater System (t.e Pua, Warloa, and Warluku SPS dvect overflow discharge dtuwg November flood) 2 Frgures obtained from Statistical Report - FY 00-O1 Actual as of 1/31/01 3 Frgures obtained from Syslog -Aged Report as of 1/31 /Ol calculated as follows Total outstanding over 90/ 180 days/ Total A/R. 4 Incorrect figures were prevrously reported for total non-residential water consumption PUBLIC WORKS Wastewater Division - Oneratieea Program Measures, Status July 1, 2000 to January 31, 2001 Program Measures FY 1999-00 FY 2000-01 FY 2001-02 Actual Estlmate Eatlmate Miles of Sewer Lines CleanedNrdeo Inspected 29 30 30 Point Repaus Completed 90 35 35 Preventable Sewer Spills 5 1 1 No of Acceptable Collection Systems (EastlWest) 2 2 No of Acc table Treatment PLnts (5 Tolal) 0 5 Equipment Replacemrnt ProJecta Planaed/Completed 4 12 6 Pass EPA Laboratory Quahty Control Test Yes Yes Yes Hilo WTP -Average Daily Flow (mgd) 3 1 3 5 3 25 Pump Stations Mamtuned (see Notes 3) 16 18 Papa'ilcou WTP - Average Daily flow (mgd) 08 0 13 0 13 Kula'iniano WTP - Average D y Flow (mgd) 0 08 0 08 0 O8 Kapehu WTP -Average Duly Flow (mgd) 0 Ol 0 Ol 0 Ol Kealakehe WTP -Average Duly Flow (mgd) ] 0 ] 4 1 4 Maintenance Work Orders Completed 230 250 250 IYatea: , 1 HW WTP -inspected 9/22/00 (no report received), Kulumano W WTP -unacceptable (11 /29/00), Papaikou W WTP -Acceptable (1 !/2/00), Kapehu W WTP -inspected 9/00 (no report reserved), Kealakehe W WTP - unacceptable (8/7/00) 2 Sewnduy Clanfier Pumps done Primary Clanfier No 1 complete Replace Generator/ATS complete Wuloa 95% complete 3 Kahalu'u SPS ~ no longer muntained by the County PUBLIC CORKS Wastewater Divisioe - AccotrotLn~ ~estion July 1, 2000 to January 31, 2001 Program Measures FY zooo-ol rr 2000-01 Esdmate Aetual (7/1/00- 1/31/01) Restdential/Non-res~denhal Unrts 9288 Commercial Haulers 12 12 Total Amount Billed (see Notes 1) $5,357,885 Tote! Payments Received $5,197, l48 $2,709,096 Amount Referred for Collection $214,315 $509,224 FY End Balance Due -Total Accounts Receivable $1,606,009 $1,731,900 FY En Balance Due -Delinquent Accounts $417,562 $645,672 Amount lingtieht to Total A/R (see Notes 2) 26% Total Non-Residen Water Consumption (legal) (see Notes 3) %ImgahonExemption Z% 2% Accounts Payable sihons Issued 1900 883 Total Expenditures 6,174,155 2,476,584 L[ulei: 1 Figures obtained from Statistical Report - FY 00-O1 Actual es of 1/31/01 2 Figures obtained from Syslog -Aged Repoli as of 1/31/01 calculated as follows Total outstanding over 90/180 days/ Total A/R 3 Incorrect figures were previously reported for total non-residential water consumption Department of Environmental Management Solid Waste Division Progreas In Meeting Program O actives FY 2000-01 1. Install 6 hydraulic booms at four transfer stations Installed three (3) at Kealakehe Transfer stations and tentatively scheduled othere by June 2001. (Wales, Keel, and Honokaa) 2. Install new windbreaks at three transfer stations. Installed new windbreak at Honokaa Transfer Station In Nov 2000 and tentatively scheduled to Install a new chute and windbreak at Puako Trensf~r Station during May or June 2001. 3 Repave parking areas at three transfer stations. Objective not to be met this fiscal year. 4. Dnll drainage holes at trader drop-off area for the Pahoa transfer station. Objective not to bs met this fiscal year. 5. Renovate chute #3 and extend baseyard bwlding at the Hdo Landfill. Objective not to be met this fiscal year. 6. Build new expenmental electric pump urnt at the Honokaa transfer station Objective not to be met this fiscal year. 7. Renovate fuel and oil storage areas at the Kealakehe Landfill baseyard Installed new above ground 2,000 gallon fuel storage tank In Nov 2000 at Kealakehe Transfer Station. S. Remodel and repair Puako transfer station during the second quarter. Objective not to be met this fiscal year. 9. Replace chute at the Glenwood transfer station during the third quarter. Objective not to be met this fiscal year. 10. Contract retaining wall at Naalehu transfer station during the fourth quarter. Objective not to be met this fiscal year. 11. Start green waste collection program for the South Kohala district Objective not to be met this fiscal year. 12. Reduce Accounts Receivable over 90 days by 10%. Accounts Receivable over 90 days at 2/28/2001 was 5530,442 as compared to 5523,484 at 6/30/2001. 13. Reduce Workers Compensation claims by 5%. Two workers returning to work on 3/1/2001 and 4/1/2001 will reduce W/C claims by SK. 14. Increase efficiency of hauling as measured by average tonnage per trailer hauled by increasing tonnage per load by 2%. Objective not to bs mat thla flacal year. Although not listed as Program Objectives In FY 2000 - 2001. Submktad a perrnk application to the Department of Health for continued operetlon of the Hllo Landfill from 3/1/01 to 3/1105. Contracted for continued monitoring, fire remedlation and Ilner repair at the closed Kallua Landfill. In final process of contracting for the update of the Integrated Solid Waste Management Plan (ISWMP) and recommended direction of E. Hawaii Operetlon following closure of the Hilo Landfill, estimated to take place in 2003. Department of Environmental Management Abandoned Vehicle Program Progress in Meeting Program Objectives FY 2000-01 1. To investigate at least 1,500 vehicle incident reports forwarded from the police department and to dispose at least 700 abandoned vehicles annually. Investigated 822 vehicle Incident reports and disposed of 468 abandoned vehicles as Feb 28,2001. 2. To conduct an auction sale of vehicles stored at each impound lot. Conducted an auction sale of abandoned vehicles In Hllo during March 2001. 3. To monitor one scrap metal shipment per quarter to a metal recycling operation Monitored the shipment of Junked vehicles and scrap metal off the Island of Hawall in Hllo during Nov 2000 and In Kona during Dec 2000. 3,994 tons of scrap vehicles was removed from Hllo and 2,374 tons were removed from Kona for the first half of FY 2000-2001. 4. To coordinate the removal and disposal of used tires at least twice a year. Coordinated the removal of 185 tons of cut tires from Kona In Dec 2000 and 274 tons of cut tires in Hilo during Nov and Jul 2000. COUNTY OF HAWAII DEPARTMENT OF PUBLIC WORKS 25 AUPUNI STREET, ROOM 202 HILO HI 96720-4245 TELEPHONE (808) 961-8321 FAX (BOB) 961-8630 MEMORANDUM DATE February 21, 2001 TO: Dennis Lee, Dire~~ctiior THRU: Nancy Crawford`Eusiness Manager FROM: Diane Shiro, Accountant III RE: FY 2000-2001 Program ObJectlve Status - Beautlflcatlon Fund The following is a summary of the Beautification Fund objective status. 1 In~hate two roadside planting projects every year. The Parks and Recreation Department had intended to pursue tree planting protects at One Pauahi Place (20 trees) and the County Bwlding (6 trees). However, maintenance responsibilities over both of these sites were transferred to another department. They subsequently opted to purchase maintenance equipment to assist in tree planting/maintenance operations 2 Continue to plant or replant a minimum of 10 trees each year. This objective is associated with the first objective. This will be a future year goal 3. Prowde refuse containers along problem roadways. The Department of Public Works furnished 7 each 55 gallon drums at Pahoa Village and 10 each 55 gallon drums at Puako Beach Road. If there are any questions, please contact me at ext. 6460.