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HomeMy WebLinkAboutCOM 0184.009 1996-19983-W E_ PROGRAM & BUDGET REVIEW QUESTIQ�I�IAIAE 7 P(1 3 32 FISCAL YEAR 1997-98 (FY98) `JJ (( II''�� COUNT'. DEPARTMENT: Public Works COUNTY OF HAVVAII DIVISION: Chief Engineer's Office A. PROGRAMS 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. None 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. None 3. Identify programs or division (if appropriate) with significant (>10%) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? 010-173-5173.02-104 -Travel FY97 budget $ 9,150 FY98 budget $10,850 Difference (Incr.) $ 1,700 Difference % 18.6% Primary increase is for budgeting training for employees, especially with new personal computers to arrive by the end of April. 010-173-5173.02-109 - Repairs to Equipment FY97 budget $ 6,030 FY98 budget $ 7,200 Difference $ 1,170 Difference % 19.4% Additional funds required for maintenance agreement contracts for 10 new personal computers and printers for office. 010-173-5173.02-121 - Refuse Disposal $1,000 budgeted for FY98. New object code set up primarily for tipping fee. Anticipated disposal of old records beyond the retention date requires payment of tipping fee. Comta. blo.—M-03 1 Fite No. ,&D Ref. To: FC. Ref, Date MAR 0 7 1991 - 010-173-5173.02-341 -Miscellaneous Charges FY97 budget $ 800 FY98 budget $ 6,200 Difference $ 5,400 Difference % 675% $5,000 was budgeted for fines. This line item primarily is for any unexpected or unanticipated fines cited by State, Federal, or HIOSH. HIOSH fines now range well over $3,000. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. Federal $ State $ County $ 645.426 Other $ 5. Provide a copy of Form B-202 for major equipment requests (>$10,000) budgeted for in FY98 by division (if appropriate). If Form #13-202 is not available, provide justification for each major equipment request. None 6. List major professional services contracts (425,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. None 7. What programs or services would you like to provide but are unable to do so? If any, describe. None 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. None 2 B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. ►= 2. List the funding source and rationale for positions to be deleted in FY98. 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. None 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? None 5. Provide a detailed organization chart of your department's operations in FY98. See attached chart. K ri c O O O w O O� U � Nd' HU NOLO NN Q Q Q �� x xx xx xx G O tr G N d m a n.e Q� p •il X x c � ea a O o0 00 .yl L p, 1LR-f� O N 7T^I ¢ Q u U V U W O N N c S W b gg •-4 Fn U rN W rn w � N U H A U • � x QI 4-4O o �oN 4-0 O O . H •„�, � Vii lC oA U 'C U �y � c7 b OI l�.l ►�-i A � � U h �s 3 ri Department: Public Works Division: Traffic Program: Administration/Street Lights/Signs & Markings/Parking Meter 1. What is your mission statement for the 1997-98 Fiscal Year? Please refer to the attached Traffic Division Program Activity sheet for FY 97-98. 2. What is the legal authority for the existence of your section/agency? Which statutes and/or ordinances do you comply with? What is its legislative purpose/intent? County Code, Chapter 2, Article 9, Section 2-41 (a)(2) 3. How do you intend to achieve your goals/objectives? Please refer to the attached Traffic Division Program Activity sheet for FY 97-98. 4. What specific activities or programs does your Division/Section offer? What are the purposes of your programs? (Please summarize each program's purpose in one paragraph.) Please refer to the attached Traffic Division Program Activity sheet for FY 97-98. 5.a. Please provide a breakdown of your program's funding source(s). For sections funded by Highway Funds and other sources of revenue 1. Federal None 2. State $ 238,000 3. County $2,747,591 4. Others None For Parking Meter Section: (Funding comes from revenues collected from parking meter deposits and rental of stalls): 1. Federal None 2. State None 3. County $176,500 4. Others None b. Are the funding levels adequate to accomplish the basic goals and objectives? (If not, please explain.) Page 2 of 5 Budget/Program Review No. Additional funds may be needed in the contractual services account for upgrading signal systems to comply with the State standards and for re -striping highways. 6. Please specify the areas which contain significant cost increase or decreases. What is the ultimate impact of the gain/loss to your program or department in terms of delivery of services? Administration (5281.02): 104 Account, Travel, has been increased by $2,414 to allow for technical training of traffic signal personnel as it is anticipated that County will be converting its traffic signal systems to comply with State standards. Street Lights (5281.32): 230 Account, Highway Materials, has been increased by $119,473. Increases are to cover the purchase of 12" Red LED Signals (100 ea.) used for signal energy conservation, CJ conversion kits (30 ea.) used to correct firmware problems, and Traffic Signal Cabinets with Terminal Facilities (5 ea.). 235 Account, Miscellaneous Supplies, has been increased by $3,000 for the purchase of small tools to be kept in CH -1814 (pickup truck) and in the new bucket truck for Kona. Signs & Markings (5281.42): 115 Account, Miscellaneous Contract Services, has been increased by $212,062 to allow for Saddle Road re -striping (20 miles), striping eradication jobs, and additional allowance for special duty police. 7. Are there funding priorities not included in the proposed 1997-1998 Budget? List them in the order of priorities. R"I 8. District Allocations. Please list by council district: a. List of the administrative costs per program by council districts. (Example: salaries , utilities, etc.) See budget breakdown attached. Page 3 of 5 Budget/Program Review b. The facilities (and the addresses) you maintain in each council district per program. Also indicate the staff size of each facility, and if the sung is adequate. District Facility Location Staffing Staffing Adequacy District 1 Traffic Adm Schultz Siding 8 Inadequate District 1 Street Light/Signal Schultz Siding 5 Adequate District I Signs & Markings Schultz Siding 10 Adequate District I Parking Meter Hilo Armory 3 Adequate District 7 Kona Maintenance Old Sewer Plant 3 Inadequate Traffic Adminstration The implementation of the speed hump program and the increase in the number of traffic signal systems may require additional traffic technicians to perform the requirements of the programs. Kona Maintenance An additional traffic electrician may be required to meet the maintenance requirements in West Hawaii. c. The number and type/classification of users of your programs, not including staff members. The general public. 9. Please list the different types of records you maintain to control and manage your program. Are these records on computer data base or spreadsheets? Who maintains these records? Types of Records Managed Managed by Manual/Computer Plan Reviews Computer -Spreadsheet Clerk Typist Road Closures Computer -Word Processing CE IV Street Light Inventory Budget Journal/Ledger Time Sheets Street Light Maintenance Logs Signs & Markings Maintenance Logs Street Light Request Log Computer -Database Computer -Spreadsheet Manual Manual Manual Manual Computer -Database Sr. Account Clerk Sr. Account Clerk Sr. Account Clerk Sr. Account Clerk Clerk Typist TSM Supervisor II Traffic Technician I Page 4 of 5 Budget/Program Review Traffic Ordinances Signs & Markings Material Inventory Street Light Material Inventory Parking Meter Inventory Computer -Spreadsheet Manual Manual Computer -Spreadsheet Traf Tech Investigator Signs & Marking Staff Signal Staff Parking Meter Mech Supv 10. How many employees are you authorized to have? Permanent Positions (includes 3 new Kona positions for FY 96-97):... 29 County Funded: ....................................... 29 Temporary Positions: .......................................... 3 Inspector, Position No. 3366. . ............................ 1 CVE Students..........................................2 11. How many vacancies will there beat the time of your scheduled meeting with the County Council? List these positions, their classifications and salary ranges. Three (3) positions: Position # Classification Salary Range HC# (new) Traffic Electrician (Kona Pos.) $30,108 HC# (new) Lead Traf Sign/Mrkr Pntr (Kona Pos.) $28,560 HC# (new) Trf Sign/Mrkr Painter (Kona Pos.) $26,916 12. Are you authorized to hire non -civil service employees and if so what is that authority? Yes. Hiring is done through contract for Traffic Education and through the CVE program at the University of Hawaii, Community College, for Student Helpers (Clerk and Electrician). 13. Do you presently have any non -civil service, or temporary employees? List the positions, classifications, salary ranges and length of time you expect to keep them employed in their capacities. Yes. Page 5 of 5 Budget/Program Review Non -Civil Service: Position Trf. Educ. Consultant Clerk (Part-time) CVE Electrician (Part-time)CVE Salary Range Based on contract. $5.25/hr. $5.75/hr. Length of Time Fiscal year. About 12 months. About 9 months. 14. Is there a continuing need for this program? If yes, please explain in detail. Yes. For Traffic Education, continued effort needs to be made to educate the public on Traffic Safety matters. For clerical needs, continued help is needed to assist with record keeping. 15. Are the program objectives adequately stated to provide the necessary directions to the administrators? Yes. 16. Do you recommend any substantive change in either the design or delivery of any of your programs? No. 17. 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Identify new goals and objectives reflected in your FY 98 budget and the rationale and authority for implementation. a) Administration: i) Develop strategic plan for next ten years in order to identify areas to be sewered and other necessary expansions to the system. ii) Implement impact fees for new developments in order to finance future construction and expansion of our system. EPA grant conditions require impact fees. iii) Revise the Sewer Code to include pretreatment provisions as required by EPA. iv) Proceed with development of a geographical information system (GIS) to map our entire system for planning purposes. b) Accounting: i) Implement new user charge system. EPA grant conditions require that operations, maintenance and replacement costs be completely funded by a user charge system. ii) Implement new system for improving collection of delinquent accounts. This has been recommended in our annual audit by Deloitte & Touche for the past several years. iii) Implement new billing system. As our client base increases with the new sewer extension projects, the existing billing methods are becoming increasingly difficult to accomplish with our limited staff. By implementing a new system or by coordinating our billings with the Department of Water Supply, the need for additional workers would be minimized. C) Engineering: i) Start planning for the following projects: • Puako Wastewater System • Kapoho Wastewater System. ii) Start design for the following projects: • Ainako-Aina Nani Subdivision Sewer • Puueo Collector Sewer • Kealakehe Effluent Reuse, Phase I iii) Start construction for the following projects: • Kalanianaole Collector Sewer, Phase II • Disappearing Sands SPS • Kealakehe Effluent Reuse, Phase I 0 Waiakea Houselots Collector Sewer, Phase II Kaumana Gardens Sewer • Paukaa Community Collector Sewer, Phase II iv) Begin implementation of pretreatment compliance inspections. d) Operations: i) Review existing and develop comprehensive safety program in compliance with all appropriate regulations. ii) Review existing and develop comprehensive emergency response plan. Prepare for natural disasters or mechanical failures in order to protect life, property and the public health. iii) Implement computerized equipment maintenance and inventory program. iv) Implement Sewer Connection Compliance Plan to ensure that all properties which are required are connected to the sewer and paying their sewer fees. 2. Identify goals and objectives that are to be discontinued in FY 98 and the rationale for termination. a) Administration: None b) Accounting: None C) Engineering: i) Completed design for the following projects: • Waiakea Houselots Collector Sewer, Phase II • Paukaa Community Collector Sewer, Phase II • Kaumana Gardens Collector Sewer • Banyan Drive Sewage Pump Station Improvements • Hilo Sewer System Rehabilitation ii) Completed construction for the following projects: • Waiaha Bay Sewage Pump Station • Alii Drive Interceptor Sewer, Phase II • Alii Drive Interceptor Sewer, Phase III • Kalanianaole Avenue Collector Sewer, Phase I • Papaikou Community Collector Sewer, Phase II • Ainako Collector Sewer d) Operations: i) Demolition /abandonment of Industrial Sewage Pump Station Identify programs or divisions (if appropriate) with significant (>10%) budget increases or decreases from the current year and the rationale for change in FY 98. What impact do you expect these changes to have on services provided? a) Equipment expenditures increased by 19% due to the need to replace three aging trucks and one aging copy machine. b) Operator Training Facility expenditures decreased by 20% due to changes in accounting methods. C) Fringe benefits increased by 13% due to increases in the Pension Accumulation Fund. d) Miscellaneous expenditures increased by 89% primarily for providing for compensation adjustments and reallocation. e) Repairs to facilities increased by 15% in order to provide for necessary repairs and replacement of equipment. We do not expect these changes to have any significant impact on services provided. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. Funding Type Program/Service Amount Source Federal USDA Rural CIP Papaikou CS PHI Utilities Service Grant 1,575,000 Loan 787,500 State Revolving Fund CIP Sewer Extensions Ainako A&B 2,374,000 Alii Dr E&F 2,300,000 Holualoa Bay 3,080,000 Disappearing Sands 2,000,000 Paukaa CS 2,500,000 Houselots CS Ph II 6,900,000 County General Fund Administration 462,914 County Facilities Sewer 135,227 Subsidy 65,103 User Charges Operation, Maintenance & 3,288,363 Replacement Fund Balance From prior years 557,917 Fund Balance Replacement Reserve Fund 57,769 Sundry & Misc Revenue & Refunds 100 County CIP GO Bonds CIP Projects Sewer Rehab Facilities 85,000 Papaikou CS 226,802 Paukaa CS 300,000 Kaumana Gardens 300,000 Hilo STP Demolition/Rehab 700,000 Banyan SPS Rehab 250,000 Kam Ave Sewer Rehab 1,5000,000 Hilo WTP 38,988 Houselots CS Ph II 300,000 Kealakehe Sewage Effluent 500,000 Alii Dr/Waiaha Pum Stn 971,143 Note: Federal, State, and County CIP are total fundings for on-going projects. 5. Provide a copy of Form #13-202 for major equipment requests (>$10,000) budged for in FY 98 by division (if appropriate). If Form #13-202 is not available, provide justification for each major equipment request. B-202 ATTACHED _ AMOUNT '/2 Ton P/U Truck $22,000 1 Ton Dump Truck $40,000 Medium Volume Copy Machine $10,000 1 Ton Car o Van $46,000 6. List major professional service contracts (>$25,000) budgeted for in FY 98 by division (if appropriate) and the rationale for each major contract. SERVICE CONTRACT AMOUNT RATIONALE .................................................................................................................................................................................................................................... Instrumentation Calibration $30,000 Required to be calibrated annually by DOH Water Sampling $65,000 Condition of our NPDES Permits What programs or services would you like to provide but are unable to do so? If any, describe. a) Pretreatment Program. Need Civil Engineer V to administer and inspector to enforce. Request to reallocate CEV has been pending for three years. b) Grease Handling. Currently unable to accept grease at our treatment plants but since there few feasible alternatives for pumpers, the grease ends up in our collection systems illegally or in cesspools. C) Effluent Reuse. If quality of effluent from Kealakehe WTP were upgraded to R-1, we could irrigate the Old Kona Airport Park and encourage additional users. 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. a) USDA Rural Utilities Service Grant/Loan b) Community Development Block Grants C) Improvement Districts We have been unable to access these potential sources of funding because we have limited staff to perform the necessary administrative tasks. In addition, the first two sources are limited to rural and/or low-income areas. Improvement districts also require the consent of the people in the community being improved. This is often difficult to achieve. B. EMPLOYEES List the funding source and rationale for new positions reflected in your FY 98 budget. 2. 3. 4. Funding New Position Rationale County Account Clerk Present volume of work at the administrative level is more than the existing staff can handle. Adding a new account clerk would improve our functional coordination and operation and reduce disruptions in our revenue collections. County Construction Due to the large number of sewer connections which Inspector need to be inspected, and the need to inspect small construction projects in-house. Also to inspect and enforce the pretreatment regulations. List the funding source and rationale for positions to be deleted in FY 98. None List position reallocations that are planned for in FY 98 and the rationale for reallocation. Funding Planned Rationale Source Reallocation ........................................................................................................................................................................................................................................ County (HC 2610) Due to the privatization of the Heeia WTP, the WTP WTP Operator II Operator II position is no longer needed. However, a to CE V new CE V position is essential due to the new permit requirements. Our new Hilo WTP NPDES Permit requires that we "provide the requisite funding and personnel to implement the pretreatment program as provided in 40 CFR Section 403.8 (f)(3)". The pretreatment requirements are very detailed and cannot be handled by our existing staff. The addition of this CE V position will help us avoid State DOH fines for inadequate prdreatment programs. What positions would you like to add, fill or fund that are not in your FY 98 budget and why? Unfunded Rationale Position Lab Tech I One of the conditions of our new NPDES permits is increased laboratory testing. The need to monitor key characteristics of the wastewater during the various stages of treatment has been expanded. This has placed greater burden on our sole laboratory chemist. In order to help complete these requirements, the plant operators have been assisting in the collection and testing of samples when they should be spending their time operating the facilities. The Lab Tech I would also give us some "back-up" capabilities in the event that our chemist is sick or on vacation. Plant Due to the increasing complexity and reliance on electronics at our Electrician facilities, the workload for our single electrician is overwhelming. Currently we have one electrician who is responsible for all plants island - wide. 5. Provide a detailed organization chart of your department's operations in FY 98. See attached. Form V B-202 7(1/94 . Check one: X Vehicle (449) —Misc. (480) DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Office (450) Ref. (Budget use only) `i.: I _ Computer (454) DEPARTMENT: PUBLIC WORKS DIVISION: WASTEWATER CONTACT: PETER BOUCHER PHONE: 961-8338 DATE: 10 / 18 / 96 FISCAL PERIOD: July 1, 19 97 to June 30, 19 98 ACCT. #: 030-631-5631.21-449 I. REQUEST A. ITEM: 1/2 TON PICKUP TRUCK B. PRIORITY #: 6 C. NUMBER: 1 D. UNIT COST: $ 22,000.00 E. TOTAL COST: S 22,000.00 F. ANNUAL MAINT.: YR. 1: $ YR. 2:$ YR. 3:$ G. SOURCE OF FUNDS: X County H. IF LEASE OR RENT, DESCRIBE TERMS: 1. DESCRIBE FEATURES NEEDED: State Fed Other: J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list items) to be replaced by this purchase: Date Mileage Annual Item Purchased If Auto Maint. $ CH 1552 - INV 9247 / / 87 90,662 $ 618.00 II. USES A. ITEM TO BE USED FOR (PURPOSES): TRANSPORT PERSONNEL TO VARIOUS FACILITIES IN EAST HAWAII B. ITEM TO BE USED BY (NAME OF POSITIONS): WTP OPERATORS C. ITEM WILL BE LOCATED AT (SITE): HILO WASTEWATER TREATMENT PLANT B-202 Request to Budget; New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: USING EXISTING PICK UP - CH 1552 IV. ADDITIONAL JUSTIFICATION CH 1552 IS 10 YEARS OLD MILEAGE WILL SURPASS 100,000 MILES IN 1997, BODY BADLY DETERIORATED VEHICLE IS BECOMING UNSAFE TO OPERATE V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? B. IF YES, PROJECT TITLE: Yes NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: DATE: / / Department Head FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/ Recommended, Amount: $ No Deferred Denied SIGNED: DATE: Director of Finance APPROVED: DATE: Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form B-204 will no longer be required as of 7/1/92. Form #: B-202 7/1/94 Check one: X Vehicle (449) Misc.(480) DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT _Office (450) may. *: t - (Budget use only) Computer (454) DEPARTMENT: PUBLIC WORKS DIVISION: WASTEWATER CONTACT: PETER BOUCHER PHONE: 961-8338 DATE: 10 / 18 / 96 FISCAL PERIOD: July 1, 19 97 to June 30, 19 98 ACCT. #: 030-631-5631.21-449 I. REQUEST A. ITEM: ONE TON DUMP TRUCK B. PRIORITY #: 7 C. NUMBER: 1 D. UNIT COST: $ 40,000.00 E. TOTAL COST: S 40,000.00 F. ANNUAL MAINT.: YR. 1: $ YR. 2:$ YR. 3:$ G. SOURCE OF FUNDS: X County State _ Fed Other: _ H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: J. ADDITIONAL ITEM X REPLACEMENT ITEM NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Item CH 1560 CHEV DUMPER — INV # 58 II. USES FOR NEW POSITION Date Mileage Annual Purchased If Auto Maint. ! / 87 55,408 $ A. ITEM TO BE USED FOR (PURPOSES): TRANSPORTING PERSONNEL TO VARIOUS FACILITIES IN B. ITEM TO BE USED BY (NAME OF POSITIONS): WTP OPERATORS C. ITEM WILL BE LOCATED AT (SITE): HILO WASTEWATER TREATMENT PLANT 657.00 B-202 Request to Budget, New Equipment �r Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: USING VEHICLE CH 1560 IV. ADDITIONAL JUSTIFICATION V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? Yes B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: DATE: 117 Ufa Department Head ♦11f1f1fYf1ff111111ff11f1f111111f11f11ff Y1ff 1111YYff111f1f1111ff111f1f1f1f11f1f1flflf YYffYf YffIf YYYIYfffllf YYf 1111l1YYffh1Y1Y411f YYff Yf if Yf YffY FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/ Recommended, Amount: $ SIGNED: APPROVED: Director of Finance Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form B-204 will no longer be required as of 7/1192. Deferred Denied DATE: DATE: I / Form #: B-202 7M/94 ' Check one: _Vehicle (449) DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT X Office (450) Misc. (480) DEPARTMENT: PUBLIC WORKS CONTACT: PETER BOUCHER PHONE: FISCAL PERIOD: July 1, 19 97 to June 30, 19 98 I. REQUEST Ref. #: E - (Budget use only) _Computer (454) DIVISION: WASTEWATER 961-8338 DATE: 12 / 13 / 96 ACCT. #: 030-631-5631.21-450 A. ITEM: MEDIUM VOLUME COPY MACHINE B. PRIORITY #: 8 C. NUMBER: 1 D. UNIT COST: $ 10,000.00 E. TOTAL COST: S 10,000.00 F ANNUAL MAINT: YR 1: $ 0 YR. 2:$ YR. 3: $ G. SOURCE OF FUNDS: X County H. IF LEASE OR RENT, DESCRIBE TERMS: State Fed Other: I. DESCRIBE FEATURES NEEDED: COPY MACHINE CAPABLE OF HANDLING 3,000 TO 5,000 COPIES PER MONTH, WITH DOCUMENT FEEDER, REDUCTION/ENLARGE CAPABILITIES, 10 TRAY SORTER J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased If Auto Maint. $ MINOLTA EP 4320 / / 91 $ 812.5 It. USES A. ITEM TO BE USED FOR (PURPOSES): COPY MACHINE B. ITEM TO BE USED BY (NAME OF POSITIONS): ALL WASTEWATER PERSONNEL C. ITEM WILL BE LOCATED AT (SITE): WWD ADMINISTRATION OFFICE B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: MINOLTA COPIER AT IS 5 YEARS OLD WITH 302,083 COPY COUNT r IV. ADDITIONAL JUSTIFICATION EXISTING COPIER FREQUENTLY BREAKING DOWN. MAINTENANCE VENDOR RECOMMENDING REPLACEMENT WILL NOT BE ABLE TO PLACE ON MAINTENANCE AGREEMENT ANY LONGER V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? Yes B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: �BMITTED BY: COMMENTS (BUDGET): ACTION: DATE: Department Head FOR DEPARTMENT OF FINANCE USE ONLY Approved / Recommended, Amount: $ SIGNED: APPROVED: Director of Finance Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form B-204 will no longer be required as of 7/1/92. DATE: DATE: No Deferred Denied Form #: B-202 7/1/94 Check one: X Vehicle (449) DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT _Office (450) _Misc.(480) DEPARTMENT: PUBLIC WORKS CONTACT: PETER BOUCHER PHONE: FISCAL PERIOD: July 1, 19 97 to June 30, 19 98 I. REQUEST Ket. #: t - (Budget use only) Computer (454) DIVISION: WASTEWATER 961-8338 DATE: 10 / 18 / 96 ACCT. #: 030-631-5631.21-449 A. ITEM: ONE TON CARGO VAN B. PRIORITY #: C. NUMBER: 1 D. UNIT COST: $ 46,000.00 E. TOTAL COST:' F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: G. SOURCE OF FUNDS: X County State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: 0 S 46,000.00 DESCRIBE FEATURES NEEDED: ONE TON, 2 PASS., APPROX. GVW 8,600,8 CYL, 350 CID MIN., UNL FUEL, 4 SPEED AUTO TRANS WITH CABINETS IN CARGO AREA. J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased If Auto Maint. $ CH1559 CHEV DUMPER - INV. #246 II. USES 87 74886 $ 1121.00 A. ITEM TO BE USED FOR (PURPOSES): ELECTRICIANS UTILITY VEHICLE WITH CARGO AREA CABINETS TO STORE TOOLS AND SUPPLIES B. ITEM TO BE USED BY (NAME OF POSITIONS): PLANT ELECTRICIAN C. ITEM WILL BE LOCATED AT (SITE): WASTEWATER DIVISION B-202 , r: . Request to Budget, New Equipment Page Two - III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: USING VEHICLE CH1559. IV. ADDITIONAL JUSTIFICATION 0 ACCESSIBILITY AND STORAGE WOULD REDUCE UNNECESSARY DELAY WHICH PRESENTLY HINDERS PRODUCTION FOR THE ELECTRICIAN V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? B. IF YES, PROJECT TITLE: Yes No NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: DATE: Department Head COMMENTS (BUDGET): ACTION: FOR DEPARTMENT OF FINANCE USE ONLY Approved / Recommended, Amount: $ SIGNED: APPROVED: Director of Finance Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form B-204 will no longer be required as of 7/1192. DATE: Deferred Denied |; �) i; | `§ }§S2 ! � ` la,��l;■;;!! ■ |; t;;■||||||§§ | !; |; k§ � �)m=tel,=,=■■22;F! | t; ■;;|;■|;;;��;;�|§ ,e= \ f // - �G ! | n Win !/{� |I ||2 � ® � � ! - k\ ka&& $ � |] |&■@ !!** Mi PROGRAM AND BUDGET REVIEW 1997-98 hdbudqust8 DEPARTMENT: PUBLIC WORKS DIVISION: SOLID WASTE PROGRAM: 1) SOLID WASTE FUND 2) VEHICLE DISPOSAL FUND A. PROGRAMS Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. A. Contract for professional services to engage in post -closure monitoring of the Kailua Landfill. The services are mandated by Federal and State Law and this division does not have the manpower or the trained expertise to adequately monitor, interpret data, and operate the landfill gas flare unit in compliance with existing law. This division also does not have the manpower, trained personnel or correctly described positions to allow for the inspection, monitoring and administering of contracts to control the underground landfill fires, nor does this division have the manpower or correctly described positions to design and administer the construction repair of liner damage due to surface outbreaks of the landfill fires. B. Trailer washing and preventive maintenance program for this division's compactor refuse trailers. Although funds were allotted for this work in the 1996- 97 budget, this division has experienced a lack of support services to advertise and award a contract for this work. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. A. Closure of the Hilo Landfill in December 1997 - Administration is not prepared to bring in and have on-line a replacement technology by the permitted landfill closure date of December 1997. It is anticipated that administration must again request an operational extension of the Hilo Landfill until possibly October 1998 (1998-99 FY). 3. Identify programs or divisions (if appropriate) with significant (10%) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? No significant changes. Program and Budget Review 1997-98 Page 2 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. Solid Waste Program Federal $ 0% State $ 0% County $ 75% Fees $ 25% Abandoned Vehicle Program Federal $ 0% State $ 0% County $ 0% Fees $ 100% 5. Provide a copy of form #B-202 for major equipment requests (>$10,000) budgeted for in FY98 by division (if appropriate). If form #B-202 is not available, provide justification for each major equipment request. See attached. 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate). And the rationale for each major contract. A. Hilo Landfill Cover material - Federal and State mandate to cover landfill refuse at the end of each day. B. Waste Metal Recycling - Removal of abandoned vehicles and waste metal from the island - part of this division's efforts to provide an outlet for island wide waste metal and abandoned vehicles in lieu of illegal dumping on roadsides or empty lots. Also offered as part of the effort to reach the State's 25% recycling goal. C. Recycling Education and Outreach Program - Recycling education and special island wide recycling events for the public - offered to meet the demand from a growing segment of this island's citizens and part of the effort to address the State recycling mandate of 25%. D. Greenwaste Composting Pilot Project - Encourage diversion of greenwaste from the waste stream in Hilo while undertaking both educational information to the public and data gathering on composting techniques and results in the Hilo area. Results of the project will be utilized as a data base for large scale mandated greenwaste diversion, chipping and composting following the closure of the Hilo Landfill. Program and Budget Review 1997-98 Page 3 E. Milolii Refuse Container Hauling - Provides equipment and twice weekly removal of a roll off refuse container from Milolii Village. The division's truck tractors and containers are too large to safely traverse the Milolii roadway. F. Security Services - Provision of security guards at the four gated transfer stations and a roving guard for each district. The guards are to prevent illegal dumping, provide public education on refuse operations, provide traffic control, share rules of refuse disposal with the public, and provide general security of the stations and on-site equipment against vandalism. G. Kailua Landfill Post -Closure Monitoring - To provide industry expertise in Federally mandated post -closure monitoring of the Kailua Landfill along with monitoring and repair of underground fire breakouts through the existing cover membrane. This division does not have the manpower or the correctly described and trained personnel or positions to engage in such work. H. West Hawaii Landfill Operations - Long term contract for the landfill operations and facility maintenance of the West Hawaii Landfill. Operations are guaranteed to comply with Federal and State regulations and relieve the County of environmental liability. I. Residential Credit Audit - Provide an independent external audit of residential refuse haulers who claim the $2 per month residential credit on their landfill billings. This division presently has a reduction in its collectibles of approximately $150,000 per year due to claims from residential haulers of the number of residents that they provide curbside collection service. This division needs to verify these claims by auditing the books of residential refuse haulers. J. Refuse Trailer Cleaning - Sanitary cleaning and maintenance of the outside of this division's 75 cubic yard refuse trailers. K. Glass Recycling Program - Pass-thru funds from the State to the Contractor for the County's share of the state bottle deposit bill. 7. What programs or services would you like to provide but are unable to do so? If any describe. A. Increased preventive maintenance and reconstruction of facilities. B. In-house management of recycling and refuse diversion. C. Mandated monitoring of landfills. Program and Budget Review 1997-98 Page 4 8. Are there other funding sources (e.g. grants, entitlements, etc.) Other than those already in place that should supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access funding. Not aware. No manpower to investigate. B. EMPLOYEES List the funding source and rationale for new positions reflected in your FY98 budget. None. Budget instructions included no new positions. 2. List the funding source and rationale for positions to be deleted in FY98. None. 3. List position reallocations that are planned for FY98 and the rationale for reallocation. A. Solid Waste Supervisor II to EM -01: On-going for four years. No action by Administration. The position is tasked with island wide operational responsibilities and added responsibilities brought about by Federal and State mandates. Position is currently rated lower than a Overseer in the Highway Division which only involves operational responsibilities of a single district. B. Account Clerk to Sr. Account Clerk: The position is tasked with work that exceeds the position description of an account clerk. Documentation has been completed and turned in. Awaiting action. C. Division Chief EM -05 to EM -07: Position is tasked with mandates that exceed the position description. Position is responsible for the largest budgeted and one of the most environmentally sensitive (and environmentally liable) operations in the Department of Public Works, but is only rated equivalent to a assistant division chief. The position is also not properly assisted with necessary supportive manpower which adds to expected duties drawn from Federal and State mandates. Reallocation paperwork will be turned in following positive action of the above two reallocation requests. Program and Budget Review 1997-98 Page 5 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? ADD. FILL and FUND A. Recycling or Refuse Reduction Coordinator: Position would bring in house control of recycling activities and programs, would be utilized for coordination with state/county and industry practices in the recycling field, and could be utilized as a solid waste grant investigator and grant writer. B. Assistant Division Chief: Position would be utilized to assist the division chief in the multitude of division duties. The position would be utilized as an engineering designer and maintenance repair coordinator/inspector for existing facilities, in addition to investigation and development of upgrading division facilities. FILL A. Senior Account Clerk: Position has been approved and funded. No action has been taken on filling the position. 5. Provide a detailed organizational chart of your departments operations. See Attached. (The Council should undertake a comparison of the Solid Waste Division Table of Organization with that of the Waste Water Division to get an idea of the discrepancies of the office staff. A comparison should also be made between the Solid Waste Fund and its potential in generating funding to diminish the dependency on the General Fund versus that of the Waste Water Fund. This comparative review should lead to abetter understanding of the requests for reallocations, and funding and filling positions.) Thank You, ��9 ence E. Ca e as, P.E. 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(480) Rental/Lease of Equip (111) DEPARTMENT: PUBLIC WORKS DIVISION: SOLID WASTE CONTACT: LAURENCE E. CAPELLAS PHONE: 961-8339 DATE: 10 / 16 / 96 FISCAL PERIOD: July 1, 19 97 to June 30, 19 98 ACCT. #: 085-601-5604.06-449 I. REQUESI A. ITEM: Pick up 1 Tori 8 cyl B. PRIORITY #: 1 (Refer to Form # B-201) C. NUMBER: 2 D. UNIT COST: $ 26,000 E. TOTAL COST: $ 52,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: First aid kit revolving light rain quads rear step bumper w/ pintle tow hitch/eye hooks for safety chain and fire extinguisher. J. X ADDITIONAL ITEM REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s)-to be replaced by this purchase: Date Mileage Annual Purchased (If Auto1 MMaint. S $ II. USES A. ITEM TO BE USED FOR (PURPOSES)To be converted into a fuel truck to service this division's stationary compactor units at our transfer stations. B. ITEM TO BE USED BY (NAME OF POSITIONS): Transfer Station Attendants (BC -05) Lead Transfer Station --- Attendant (WS -05 and Equipment Operator III (BG10) C. ITEM WILL BE LOCATED AT (SITE): One in Hilo, and one in Waimea. `ii { • B-202 Request to -Budget, New Equipment Page Two -Illr:' CURRENT SITUATION - A DESCRIBE HOW WORK IS CURRENTLY PERFORMED: We are presently filling 55 gallon containers in the back of 3/4 ton pick up trucks and transporting the fuel to each stationary compactor unit. IV. ADDITIONAL JUSTIFICATION It is our understanding that we are in violation of OSHA fueling procedures. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? Yes No B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: DATE: Department Head �Z7 �lul�� Y �91:1�1 K4l�I/A Approved / Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: DATE: Mavor Note: Attach approved B-202 to requisition at the time of purchase. Form B-204 will no longer be required as of 7/1/92. 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PROGRAMS Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. PROGRAM DESCRIPTION: The primary function of this Division is Road Maintenance. The Division repairs and maintains roads, streets, highways, bridges, bikepaths, storm drains and other flood control structures in the County. The Division also conducts projects that are within its manpower and fiscal capabilities to make improvements to County roads and streets. The Division supervises the six district baseyards through the planning and coordination of Normal maintenance operations ( all routine activities). 2. Emergency operations in conjunction with the Civil Defense ( work caused by storm damages, fire, or accidents when Highway maintenance personnel is necessary.) Minor roadway/roadside improvements through work orders. 4. Assistance to other government agencies through work orders. GOALS: To develop a comprehensive leveling course and re -surfacing program. The program would prohibit further deterioration of roads. 2. Work toward increasing the frequency of roadside mowing to reduce the usage of herbicide. To keep evaluating our work production standards, safety, and equipment needs. OBJECTIVES FOR FISCAL YEAR 1997-98. Expand our road maintenance management system which provides for performance standards. 2. Standardize island wide the recordkeeping of road cost with the usage of computers to facilitate the ability to produce ad-hoc maintenance cost of County roads or work order reports as requested. Conduct field trips to each Road district to review and monitor programs and accomplishments. 4. To develop an extensive road mapping system island wide maintained on computer system for immediate access. 5. Implement a schedule of sharing of equipment and resources within the Division island wide. 6. To develop an on-going training programs for all employees. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. None 3. Identify programs or divisions (if appropriate) with significant (>10%) budget increases or decreases from the current year and the rationale for changes in FY98. What impact do you expect these changes to have on services provided? The overall Highway Division FY 98 budget increase is 1%. Operational Expenditures 103 Janitorial Services Budget increase of 66% due to janitorial services for new Kona baseyard and Highway Admin building. 104 Travel Budget decrease of 28% due to less internal road re -surfacing which requires support from other Road districts and possibility for paying for lunch meals per ordinance. 112 Mileage & Auto Allow Budget increase of 21 % due to frequent centralized personal computer training travel to Hilo for senior account clerks due to new cost system. 114 Electricity Budget increase of 23% due to projected Helco rate increases and new Highway Admin building. 115 Misc Contract Sery Budget decrease of 43% due to elimination of non-recurring software design cost for new cost system. 216 Nursery -Botanical Budget decrease of 16% due to less herbiciding and greater utilization of mowers to cut grass. 227 Computer & Office Budget increase of 17% due to purchase of minor computer accessories for new personal computers for senior account clerks. 229 Bldg & Constr Mat'I Budget decrease of 14% due to less purchase of building materials. 235 Misc Mat'l & Supplies Budget increase of 10% due to non-recurring purchase of waste receptacles for Kona and price increases of supplies. 341 Misc Charges Budget decrease of 74% due to less internal County engineering consulting to this Division projected. Roadside Maintenance 115 Misc Contract Sery Budget increase of 14% due to increase the number of drywells cleaned to prevent road flooding and property damage. 235 Misc Mat'1 & Supplies Budget decrease of 18% due to less bridge material required since large purchase in FY97. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. See Highway Division budget broken down by Highway Administration and six Road Districts. Highway Division source of funds is entirely from County funds. 5. Provide a copy of Form #B202 for major equipment requests (>$10,000) budgeted for in FY98 by division (if appropriate). If Form #8202 is not available, provide justification for each major equipment request. Attached are copies of Form #B202 for Highway Division FY98 budget. 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. Drywell cleaning $176,752 To clean drywells to prevent roadside flooding and destruction of property. Guard rail installation $ 33,800 Installation of guardrails along County roads to reduce the potential major automotive and property destruction. 7. What programs or services would you like to provide but are unable to do so? If any, describe. See attached memo to Chief Engineer 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. No. B. EMPLOYEES List the funding source and rationale for new positions reflected in your FY98 budget. No new positions in the FY98 Budget. 2. List the funding source and rationale for positions to be deleted in FY98. No positions to be deleted in the FY98 Budget. 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. None at this time. 4. What positions would you like to add, fill, or fund that are not in your FY98 budget and why? See attached memo to Chief Engineer. 5. Provide a detailed organization chart of your department's operations in FY98. See attached organization chart. Enclosures: 1. Highway Division FY98 Budget by Road Districts. 2. Copies of Form #B202 for FY98. 3. Memo to Chief Engineer. 4. Highway Division Organization Chart 5 Ix z 04 i Q rrCIPa gay'0 W r WA g"F �a0 W l z w O N Y 8S mi,sgm W,MN�25 oi�n6 �IX m13 gn M l0 N t� 0 o N aD m O CW'f W W lop 0� p� N OI nN N M 9 WO HU M N Pi o 8 1'1 Q Qi M o N O ' ^ 0 N Vl O m N � � M N d t+f �N3ISSSNSNEm. 14^)l17S�oi7')if,�iS M W N M M d i N O W O n O d W O N W N N W O O O OI O i N O W O n O d W O N W N N §& � O N n C'1 8 W Fi N O O 1(l O N ("I In N d tO (D O O N n N ly7 O Ol 1� OI IYlll pOo In Yl O YI t0 d M m l7 W 1100 1") 1O 10 N RH Y ��n, M N O 1 N N W 10 m x N E U U N n ¢ N W N N J wo Z W ~ r W a W W K r U$ (� Q LL 3 W U S2 -� a N W UW a Z a a IC w U p m a r a s u O z m o a aoij a w O W z r CS, [R�� W a V > !�/1 E- CWC1 W tl Q 2WU t��l--wO W aQrUKrQ�N W 2 ¢ Q d IOiN W a '7. > W W �M qx W O^ Z cW7 y = wwrc o �u 00 F al/� z ZU LL p Kyi(Uil z w E wK a¢ z g y O0w� E 5 m O a 3 ¢ W r W z O a w r U p F a —Orr rW- « a ❑ LL Q a QQ w U r Q 0J M 3�ep0 LL0N l0 W LLNDo a N��aM O O aU�w W g aM< Q a; W N1 w z ro= Q m 0 0 m O r E3 zo ®ro w O a W a z r °e z w O w os r O w r E w G N a`yS qS �Pi� W gg = O=O aw =rcrc QCW7 c2 y w zy (pad a((mU//�� w = yS ¢w W W ¢Oaf Vj 4 i y U 77 <W8 to N O lr� w G d' K W W zggW "� a M W 7 J O M= N O Q S O w O N Q oZ W N U_' N p xrc)CQ ma�q r d(ry ��'l pr fap prcpll rrrci3w�¢zULLUfmp=lf�rni r m x2000 r tk Uzix2 aS pC Y y 0 N N O O m 00 N- S W O O^ -----^ NN N N NN NN NN N " 11 l7 N N 1 0 N p N Ih d M N N d W W n §& � O N n C'1 8 W Fi N O O 1(l O N ("I In N d tO (D O O N n N ly7 O Ol 1� OI IYlll pOo In Yl O YI t0 d M m l7 W 1100 1") 1O 10 N RH Y ��n, M N O 1 N N W 10 m x N E U U N n ¢ N W N N J wo Z W ~ r W a W W K r U$ (� Q LL 3 W U S2 -� a N W UW a Z a a IC w U p m a r a s u O z m o a aoij a w O W z r CS, [R�� W a V > !�/1 E- CWC1 W tl Q 2WU t��l--wO W aQrUKrQ�N W 2 ¢ Q d IOiN W a '7. > W W �M qx W O^ Z cW7 y = wwrc o �u 00 F al/� z ZU LL p Kyi(Uil z w E wK a¢ z g y O0w� E 5 m O a 3 ¢ W r W z O a w r U p F a —Orr rW- « a ❑ LL Q a QQ w U r Q 0J M 3�ep0 LL0N l0 W LLNDo a N��aM O O aU�w W g aM< Q a; W N1 w z ro= Q m 0 0 m O r E3 zo ®ro w O a W a z r °e z w O w os r O w r E w G N a`yS qS �Pi� W gg = O=O aw =rcrc QCW7 c2 y w zy (pad a((mU//�� w = yS ¢w W W ¢Oaf Vj 4 i y U 77 <W8 to N O lr� w G d' K W W zggW "� a M W 7 J O M= N O Q S O w O N Q oZ W N U_' N p xrc)CQ ma�q r d(ry ��'l pr fap prcpll rrrci3w�¢zULLUfmp=lf�rni r m x2000 r tk Uzix2 aS pC Y y 0 N N O O m 00 N- S W O O^ -----^ NN N N NN NN NN N " 11 l7 N N 1 0 Form #: B-201 7/1/94 DEPARTMENT OF FINANCE PRIORITY LISTING NEW EQUIPMENT DEPARTMENT: PUBLIC WORKS (ONE LIST PER DEPARTMENT) CONTACT: STANLEY NAKASONE PHONE 961-8349 DATE: 10/21/96 FISCAL_ PERIOD: July 1, 1997 to June 30, 1998 DEPT. PRIORITY ITEM NUMBER COST S. Hilo 1 6 Passenger Dumper 1 $ 30,000 Hamakua 2 6 Passenger Dumper 1 $ 30,000 Kau 3 6 Passenger Dumper _ 1 $ 30,000 Hamakua 4 Air Conditioners for office 2 i $ 2,400 Kohala 5 Air Conditioners for office 2 $ _2,400 S. Hilo 6 Chain Saws 2 $ 1,100 _ Hamakua 7 Chain Saws 4 $ 2,200 Kohala _ 8 Chain Saws 4 $ 2,200 Kona 9 Cut-off Saw 1 $ 5,000 Puna 10 Chain Saws 2 $ 1,100 Kau 11 Chain Saws 2 $ 1,100 S Hilo 12 Hand Mowers 2 $ 1,000 Hamakua 13 Weedeaters 4 $ 1,600 Kohala 14 Weedeaters 4 $_ 1,600 Kona 15 _ 2 _1,200 Puna 16 _Weedeaters W eedeaters 3 $ 1 ,200 Hamakua _ 17 Hand Mowers _ 3 _ S 1,500 Kohala 18 Hand Mowers 4 $ 2,000 Puna 19 Hand Mowers 3 $ 1,500 S. Hilo 20 5 H P Gas Engine 1 _ $ 400 Hamakua 21 Blower _ 1 $ 450 Kohala 22 Blower 2 $ 900 TOTAL: $ 120,850 Highway Maintenance Division Equipment Purchases for FY 1997 - 98 Motor Vehicle - 449 S. Hilo 6 Passenger Dumper Hamakua 6 Passenger Dumper Kau 6 Passenger Dumper Office Equipment - 450 Hamakua Air Conditioner for office Kohala Air Conditioner for office Miscellaneous Equipment - 480 S. Hilo Hand Mowers S. Hilo Chain Saws - 20 in S. Hilo 5 H.P. Gas Engine Hamakua Chain Saws - 20 in Hamakua Weedeaters Hamakua Blower Hamakua Hand Mower Kohala Chain Saws Kohala Weedeaters Kohala Blower Kohala Hand Mower Kona Cut-off Saw Kona Weedeaters Puna Chain Saws Puna Weedeaters Puna Hand Mower Kau Chain Saws - 20 in New New New p1 c, j Unit 9!( Cost 1 30,000 1 30,000 1 30,000 Total .L 2 2 1 4 4 1 3 4 4 2 4 1 2 2 3 3 2 Total Unit Cost 1,200 1,200 Unit Cost 500 550 400 550 400 450 500 550 400 450 500 5,000 600 550 400 500 550 Total Total Capital Equipment for FY 1997-98 Total Cost 30,000 30,000 30,000 90,000 Total Cost 2,400 2,400 4,800 Total Cost 1,000 1,100 400 2,200 1,600 450 1,500 2,200 1,600 900 2,000 5,000 1,200 1,100 1,200 1,500 1,100 26,050 120,850 Form #: B-202 7/1/94 Check One DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT x Vehicle (449) Office (450) _ Misc. (480) _ DEPARTMENT' PUBLIC WORKS DIVISION' HIGHWAY MAINT. - S.HILO ROAD CONTACT: EDWARD P._HOGAN PHONE: 961-8636 DATE: 10 / 17 / 96 Computer (454) FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C #: 020-301-5301.06-449 I. REQUEST 6 PASSENGER DUMP TRUCK A. ITEM: B. PRIORITY #: C. NUMBER: I D. UNIT COST: $ 30,000 E. TOTAL COST: $ 30,000 F. ANNUAL MAINT.: YR. 1: $ 360 YR 2: $ 570 YR. 3: $ 600 G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: N/A I. DESCRIBE FEATURES NEEDED: 4x4, CREW CAB, DUMP BODY, ELECTRICALLY CONTROLLE HYDRAULIC HOIST J. X ADDITIONAL ITEM REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ II. USES A. ITEM TO BE USED FOR (PURPOSES)TRANSPORTING WORK CREW, CARRYING TOOLS AND MATERIALS USED BY CREW TO MAINTAIN COUNTY ROADS AND ROAD RIGHT OF WAYS. B. ITEM TO BE USED BY (NAME OF POSITION): ROAD MAINTENANCE CREWS C. ITEM WILL BE LOCATED AT (SITE): SOUTH HILO ROAD DISTRICT B-202 Request to Budget, Nc.. Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WE CURRENTLY HAVE 8 OF THE TRUCKS, HOWEVER WHEN.MORE THAN ONE IS DOWN FOR SERVICE AT THE SAME TIME, THI CURTAILS THE SCOPE OF OUR MAINTENANCE SCHEDULE. IV. ADDITIONAL JUSTIFICATION DURING PERIODS OF ADVERSE WEATHER CONDITIONS (i.e. FLOODS, HIGH WINDS, TSUNAMIS) IT IS PARAMOUNT TO BE ABLE TO DISPERSE WORK CREWS FOR RAPID RESPONSE TIME AND IN DIFFERENT LOCATIONS. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? YES NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: $ `Deferred Denied SIGNED: DATE: Director of Finance APPROVED: DATE: Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: X Vehicle (449) Office (450) Computer (454) Misc. (480) _ DEPARTMENT: PUBLIC WORKS DIVISION: HTGHWAY MATNT_-HAMAyuA ROAD CONTACT: ROBERT GONSALVES PHONE: 775-0517 DATE: 10 / 17 / 96 FISCAL PERIOD: July 1, 199? to June 30, 1998 A/C #:020-301-5301.06-449 I. REQUEST A. ITEM: 6 -PASSENGER 4X4 DUMPER B. PRIORITY #: C. NUMBER: 1 D. UNIT COST: $ 30,000 E. TOTAL COST: $30,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County _ State Fed _ "Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED; STROBE LIGHT ON TOP OF CAB, SIDE MIRRORS: AM/FM RADIO; BACK-UP ALARM; METAL TOOL BOX IN TRUCK BED; EXTRA HEAVY DUTY BUMPER W/PINTLE HOOK/2 inch BALL HITCH J. ADDITIONAL ITEM _x REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s)'to be replaced by this purchase: Date Mileage Annual COUNTY INV.# Item Purchased (If Auto) Maint. $ CH 1538 20-13-97 CHEVY BLAZER 04/ / 86 128.745 $ #IG8CTISRXG8178128 II. USES A. ITEM TO BE USED FOR (PURPOSES) : TRANSPORTING PERSONNEL EOUIPMFN1,51MF1IF.5_ TO VARIOUS JOBSITES; ALSO TO RESPOND TO EMERGENCIES; HERBICIDING, ETC. ie Yalu TO ._til OF POSITION) : I A: 1 :ER IT - EOUTPMFNT • ' Fj_ATOV I- C. ITEM WILL BE LOCATED AT (SITE): HAMAKUA ROAD BASEYARD - B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: CH 1538 BLAZER (WHICH CANA CARRY PERSONNEL AND MATERIALS SIMULTANEOUSLY) IV. ADDITIONAL JUSTIFICATION CH 1538 BLAZER IS PRESENTLY 10 YEARS OLD; CANNOT TRANSPORT EQUIPMENT, SUPPLIES, AN TOOLS -ONLY PERSONNEL; BODY CONDITION VERY BADLY ROTTED -HOLES; TRANSMISSION SLIPPIN INEFFICIENT VEHICLE WHEN RESPONDING TO EMERGENCIES v. rux UUMrUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? B. IF YES, PROJECT TITLE: _YES _NC NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: r SUBMITTED BY: Department Head :xt:tt:tttttttt:t:tttttttttttt:t:tt:ttzttttt*ttttttttttxt::ttttt:ttttt:::: FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: Mayor DATE: Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT.- KAU ROAD CONTACT: RALPH FIKE PHONE: 966-9211 DATE: 10 /17 /96 FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C #: 020-301-5301.06-449 I. REQUEST A. ITEM' 6 -PASSENGER 4X4 DUMPER B. PRIORITY #: C. NUMBER: 1 D. UNIT COST: $ 30,000 E. TOTAL COST: $30,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: N/A I. DESCRIBE FEATURES NEEDED: 6 -PASSENGER 4X4 TRUCK -- DOUBLE SIDE MIRROR -- AUTOMATIC -- MOBILE RADIO INSTALLED -- J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual COUNTY INV. # Item Purchased (If Auto) Maint. $ CH1573 20-18-0146 1988 GMC -4x4-1/2 TON -PICKUP TRUCK / / 843.8* $ 1GTDK14H9JZ620017 *NOT SURE HOE MANY TIMES METEI HAS BEEN AROUND $ II. USES A. ITEM TO BE USED FOR (PURPOSES) TRANSPORTATION FOR SUPERVISOR II - PICKING UP SUPPLIES -TRANSPORTING EMPLOYEES -EMERGENCIES B. ITEM TO BE USED BY (NAME OF POSITION): SUPERVISOR II C. ITEM WILL BE LOCATED AT (SITE): KAU ROAD BASEYARD F B-202 ` Request to Budget, N�,a Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: CH1573 IS GETTING OLD - THE TRUCK IS BECOMING UNRELIABLE -HAVING A LOT OF DOWN TIME IV. ADDITIONAL JUSTIFICATION THIS VEHICLE IS USED BY THE SUPERVISOR II POSITION -THIS POSITION REQUIRES A RELIABLE TRUCK TO TRAVEL THE DISTRICT -ESPECIALLY IN TIMES OF EMERGENCY �• rUx UUMYUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head ;lflX;;Xf kf kXflXlXf kXlfflkXlf!lff Xf XflXlkXltfRlkfkXfXtlXlX!!;XlkXl;l;;kl; FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 t 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) x Office (450) Computer (454) Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - HAMAKUA ROAD CONTACT: ROBERT GONSALVES PHONE: 775-0517 DATE: 10 / 21 / 96 FISCAL PERIOD: July 1, 199_L to June 30, 1998 A/C #: 020-301-5301.06-450 I. REOUEST A. ITEM: AIR CONDITIONER B. PRIORITY #: C. NUMBER: 2 D. UNIT COST: $ 1,200 E. TOTAL COST: $2,400 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: 12,000 BTU AIR CONDITIONER - FUNCTION CONTROL TO ALLOW/SELECT COOLING - THREE DIFFERENT SPEEDS - CONTROL TO TURN EVERYTHING OFF. J. X ADDITIONAL ITEM X REPLACEMENT ITEM ^ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN)': If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# Item Purchased (If Auto) Maint. $ 20-13-054 WHIRLPOOL SIN E04718701 08 / /81 $ II. USES A. ITEM TO BE USED FOR (PURPOSES) : AIR CONDITIONING OF OFFICE AREA FOR ROAD DISTRICT PERSONNEL. B. ITEM TO BE USED BY (NAME OF POSITION) : SENIOR ACCOUNT CLERK, ROAD OVERSEE AND SUPERVISOR. C. ITEM WILL BE LOCATED AT (SITE): HAMAKUA ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A.- DESCRIBE HOW WORK IS CURRENTLY PERFORMED: CONDITIONER. USING CURRENT AIR i IV. ADDITIONAL JUSTIFICATION CURRENT AIR CONDITIONER IS 15 YEARS OLD. OVERSEER'S OFFICE HAS NO AIR CONDITIONER. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head xxxxxxxxxxxxxxxx:xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx:xxxxxxxxxxeex FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: Mayor DATE: Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 (� 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) X Office (450) Computer (454) Misc. (480) _ DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - KOHALA ROAD CONTACT: ROBERT GONSALVES PHONE: 885-4649 DATE: 10 /21 / 96 FISCAL PERIOD: July 1, 199_L to June 30, 1998 A/C #: 020-301-5301.06-450 I. REQUEST X REPLACEMENT ITEM — FOR NEW A. ITEM: AIR CONDITIONER B. PRIORITY #: C. NUMBER: 2 D. UNIT COST: $ 1,200 E. TOTAL COST: $2.400 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: $ I. DESCRIBE FEATURES NEEDED' 12,000 BTU AIR CONDITIONER - FUNCTION CONTROL TO ALLOW/SELECT COOLING - THREE DIFFERENT SPEEDS - CONTROL TO TURN EVERYTHING OFF. 'J. X ADDITIONAL ITEM X REPLACEMENT ITEM — FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# Item purchased (If Auto) Maint. $ 20-14-134 11800 BTC AIR CONDITIONER 11/ /88 $ SIN 434702517 II. USES A. ITEM TO BE USED FOR (PURPOSES)AIR CONDITIONING OF OFFICE AREA FOR ROAD DISTRICT PERSONNEL. B. ITEM TO BE USED BY (NAME OF POSITION) : SENIOR ACCOUNT CLERK, ROAD OVERSEER, AND SUPERVISOR. C. ITEM WILL BE LOCATED AT (SITE): KORALA ROAD DISTRICT. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A.- DESCRIBE HOW WORK IS CURRENTLY PERFORMED: USING CURRENT AIR CONDITIONER. IV. ADDITIONAL JUSTIFICATION CURRENT AIR CONDITIONER IS 8 YEARS OLD. OVERSEER'S OFFICE HAS NO AIR CONDITIONER. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES; PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx:xxxxxxxxxxxxxxxxxxx FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: Mayor DATE: Note: Attach approved B-202 to requisition at the time of purchase. r Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) X Misc. (480) _ DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - S. HILO ROA CONTACT: EDWARD P HOGAN PHONE: 961-8636 DATE: 10 / 17 / 96 FISCAL PERIOD: July 1, 199 7 to June 30, 1998 A/C #: 020-301-5301.06-480 Computer (454) I. REQUEST A. ITEM: CHAIN SAW B. PRIORITY #: C. NUMBER: 2 D. UNIT COST: $ 550 E. TOTAL COST: $1,100 F. ANNUAL MAINT.: YR. 1: $ 60 YR. 2: $ 60 YR. 3: $ 60 G. SOURCE OF FUNDS: % County _ State , _ Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: DIRECT DRIVE, 16 inch BAR, 55 CC DISPLACEMENT J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ County Inv 1# 20-11-407 Poulan 02 / / 90 S/N 163048083 County Inv i# 20-11-352 Shindaiwa 08 / / 87 S/N 6004280 II. USES A. ITEM TO BE USED FOR (PURPOSES): !'7 General Road Side Maintenance. ITEM TO BE USED BY (NAME OF POSITION): Road Maintenance Crews C. ITEM WILL BE LOCATED AT (SITE): SOUTH HILO ROAD DISTRICT B-202 Request to Budget, iiovi Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WE HAVE OTHER SAWS ON HAND FOR NORMAL CONDITIONS. IV. ADDITIONAL JUSTIFICATION DURING NATURAL DISASTERS, DEPENDABLE SAWS ARE REQUIRED. THE SAWS THAT THESE WOULD REPLACE SHOULD BE DROPPED FROM INVENTORY AS UNSERVICEABLE. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: U810103.9 C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head fflkffkkklfkflfkkklklfkk!!k!!k!!!!Rk!lfkklkkk!!f lkkffkk•!lf kklf kf lfffkfffff FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 Check One: DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Vehicle (449) _ Office (450) _ Computer (454) X Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - HAMAKUA ROAD CONTACT: ROBERT GONSALVES PHONE: 775-0517 1: $ 50 YR. 2: FISCAL PERIOD: July 1, 1997 to June 30, 199_8- A/C #: I. REQUEST A. ITEM: 20" CHAINSAWS C. NUMBER: 4 DATE: 10 / 21/96 020-301-5301.06-480 B. PRIORITY #: D.' UNIT COST: $ 550 E. TOTAL COST: $ 2,200 F. ANNUAL MAINT.: YR. 1: $ 50 YR. 2: $ 150 YR. 3: $ 250 G. SOURCE OF FUNDS: X County _ State _ Fed _ Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: EXTRA HEAVY DUTY; 2 SPARE CHAINS EACH; AUTOMATIC OILER; CARRYING CASE; TOOLS TO ADJUST/SHARPEN CHAINS; BLADE GUARD/COVER; COMMERCIAL GRADE SAW. J. ADDITIONAL ITEM _ X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: County Inven.# Item 20-13-100 POULAN CHAINSAW SIN 3000 20-13-107 SHINDAIWA CHAINSAW SIN 6005854 20-13-111 20-13-123 II. USES SHINDAIWA CHAINSAW SIN 6005894 Date Mileage Annual Purchased (If Auto) Maint. $ 05/ /88 $ 600 O1/ /89 $ 350 02/ /89 $350 STIHL CHAINSAW SIN 219932923 02/ /90 $350 A. ITEM TO BE USED FOR (PURPOSES): CUTTING TREES FROM OVERGROWTH INTO AND ON COUNTY PROPERTIES; CUT TREES DURING CIVIL DEFENSE EMERGENCIES; STORMS; ROADBLOCKS; ETC. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II, EQUIPMENT OPERATOR I, EQUIPMENT OPERATOR II. C. ITEM WILL BE LOCATED AT (SITE): HAMAKUA ROAD BASEYARD. B-202 Request to Budget, Nea. Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WITH OLD, UNRELIABLE SAWS THEY'RE BECOMING COSTLY TO MAINTAIN. IV. ADDITIONAL JUSTIFICATION OUR PRESENT SAWS ARE BECOMING COSTLY TO REPAIR AND MAINTAIN; HAMAKUA ROAD HAS ONE OF THE HIGHEST INCIDENT RATE OF TREES FALLING AND ROAD CLEARING; PRESENT SAWS TO BE REPLACED ARE BETWEEN EIGHT TO TEN YEARS OLD - BEYOND NORMAL LIFESPAN OF CHAINSAW. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head :��**:ftrt:t:t:::::tttxtesxt�et•f:tt:t:s:sss:s:xtxtxxttse�xf�••:tt**e�ettxst::t FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: DATE: Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) X Misc. (480) DEPARTMENT: PUBLIC WORKS X REPLACEMENT ITEM DIVISION: HIGHWAY MAINT. - KOHALA ROAD NEEDED AS PART OF CONTACT: ROBERT GONSALVES PHONE: 885-4649 DATE: 10/ 21 / 96 by this purchase: FISCAL PERIOD: July 1, 199L to June 30, 1998 A/C #: 020-301.5301.06-480 I. REOUEST A. ITEM: 20" CHAINSAWS B. PRIORITY #: -C.' NUMBER: 4 D. UNIT COST: $ 550 E. TOTAL COST: $ 2.200 F. ANNUAL MAINT.: YR. 1: $ 50 YR. 2: $ 150 YR. 3: $ 250 G. SOURCE OF FUNDS: X County State _ Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED. EXTRA HEAVY DUTY, 2 SPARE CHAINS EACH, AUTOMATIC OILER; CARRYING CASE; TOOLS TO ADJUST SHARPEN CHAINS; BLADE GUARD COVER; COMMERCIAL GRADE SAW. J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# item Purchased (If Auto) Maint. $ 20-14-75 HOMELITE CHAINSAW SIN 45012410 O1/ / 76 $ 350 20-14-117 SHINDAIWA CHAINSAW SIN 6004278 07/ / 87 $ 350 20-14-118 SHINDAIWA CHAINSAW SIN 6004279 07/ / 87 $ 350 20-14-127 POULAN CHAINSAW SIN IE 2644518 05/ / 88 $ 350 II. USES A. ITEM TO BE USED FOR (PURPOSES) : CUTTING TREES FROM OVERGROWTH INTO AND ON COUNTY PROPERTIES; CUT TREES DURING CIVIL DEFENSE EMERGENCIES; STORMS; ROADBLOCKS; B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II, EQUIPMENT OPERATOR I, EQUIPMENT OPERATOR II. C. ITEM WILL BE LOCATED AT (SITE): KOHALA ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WITH OLD, UNRELIABLE SAWS, THEY'RE BECOMING COSTLY TO MAINTAIN. IV. ADDITIONAL JUSTIFICATION OUR PRESENT SAWS ARE BECOMING COSTLY TO REPAIR AND MAINTAIN; NIS KOHALA HAS ONE OF THE HIGHEST INCIDENT RATE OF TREES FALLING AND ROAD CLEARING; PRESENT SAWS TO BE REPLACED ARE BETWEEN EIGHT TO TEN YEARS OLD - BEYOND NORMAL LIFESPAN OF CHAINSAW. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: Mayor DATE: Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) 1X Misc. (480) _ DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - KONA ROAD CONTACT: JAMES VASCONCELLOS PHONE: 323-2542 DATE: 10 / 17 /96 FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C #: 020-301-5301.06-480 I.. REQUEST A. ITEM: CUT-OFF SAW B. PRIORITY #: Y C. NUMBER: 1 D. UNIT COST: $ 5,000 E. TOTAL COST: $5,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: 67.7 CC ENGINE, 12 -INCH CUTTING WHEEL. J. X ADDITIONAL ITEM _ REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ II. USES I A. ITEM TO BE USED FOR (PURPOSES): CUTTING A. C., CONCRETE, METAL, WOOD FOR VARIOUS PROJECTS. B. ITEM TO BE USED BY (NAME OF POSITION) : EQUIPMENT OPERATOR I, LABORER II. C. ITEM WILL BE LOCATED AT (SITE): KONA BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. - DESCRIBE HOW WORK IS CURRENTLY PERFORMED: BREAK A.C. AND CONCRETE WITH HOE RAM - VERY MESSY AND OUTDATED WORK METHOD TO CUT CONCRETE. IV. ADDITIONAL JUSTIFICATION CUT WORK TIME IN HALF; EASIER TO•CLEAN UP EXCESS MATERIAL; FINISHED PRODUCT LOOKS BETTER. V. ' FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head R************RRRfRf RRRRRfRRRfRf*RRRRRff*fffRRRRRRR******RRRRRk**RR***Rkkk* FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: APPROVED: Director of Finance Mayor DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. FoEm.,11: B-202 7/1/94 , DEPAfZTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) XX Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. — PUNA ROAD CONTACT: L4, RALPH FIKE PHONE:" 966-9211 DATE: 10 / 02 / 96 FISCAL PERIOD: July 1, 1997 to June'30, 199L A/C 11: 020-301-5301.06-480= I. REQUEST A. ITEM: 10" CHAIN SAWS B. PRIORITY- RIORITY C. C. NUMBER: TWO D. UNIT COST:•$ 550% E. TOTAL COST: $ 1,100 F. ANNUA IMAINT.: YR: YR 52 $ YR. 3: $ G. SOURCE OF FUNDS: XXCounty _ State Fed Other: II. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: HEAVY DUTY - COMMERCIAL TYPE - ALL SAFETY DEVICES J. X`ADDITIONAL ITEM REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCNI,SE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Item II. USES I Date Mileage Annual Purchased (If Auto) M in �'$ A. ITEM TO BE USED FOR (PURPOSES) : CUTTING OVERHANGS AND EMERGENCY USE D. ITEM TO DE USED BY (NAME OF POSITION): PUNA ROADS EMPLOYEES C. ITEM WILL BE LOCATED AT (SITE): PUNA BASEYARD - KURTISTOWN B-202 Request to Budget, New Eql,-pment ' Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: wE ARF us F.TNc A TAR(:FR CHAINSAW - IT IS HEAVY AND HARD TO HANDLE IN SMALL AREAS IV. ADDITIONAL JUSTIFICATION' WIlt(iHE LIFTING OF THE SAW TO CUT OVERHANG THE EMPLOYEES ARMS ANT) SHOITT.T)FR$ BECOME SORE - V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: _ C.. IF NO,, EXPLAIN THE SUPPORT NEEDED BY, THE DATA PROCESSING DIVISION TO OPERATE AND -MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head RRRRRRRRR'k kR RRRRkR1tRRRk**Rkk**kRRRRRRk**RkRRRRkRRRRk**R*RRkRRRRRRR*fi*fi**** FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: Mayor DATE: Note: Attach approved B-202 to requisition at the time of purchase. f' Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) X Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - KAU ROAD CONTACT: RALPH FIKE PHONE: 929-7189 DATE: 10 / 18 / 96 FISCAL PERIOD: July 1, 199X to June 30, 1998 A/C #: 020-301-5301.06-480 I. REQUEST A. ITEM: 20" CHAINSAW B. PRIORITY #: C. NUMBER: 2 D. UNIT COST: $ 550 E. TOTAL COST: $ 1.100 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: 20" CHAIN, GAS ENGINE. J. ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN)': If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# Item Purchased (If Auto) Maint. $ 20-18-145 STIHL D11 -AVT 14" CHAINSAW 7 / / 87 $ 20-18-137 HOMELITE 245 CHAINSAW 2 / / 86 $ II. USES A. ITEM TO BE USED FOR (PURPOSES) : CUT OVERHANG REMOVE FALLEN TREES. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II. C. ITEM WILL BE LOCATED AT (SITE): KAU ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: LIMITED WORK IS BEING DONE WITH ONLY 2 CHAINSAWS, IV. ADDITIONAL JUSTIFICATION BOTH PRESENT CHAINSAWS ARE BROKEN AND BEYOND REPAIR. V., FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head tttettttt:ttet:testtesttett:tet:esett:etttettttttettt:exttett:ttttt:cert:t FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: DATE: Mayor Note: Attach approved B-202 to requisition at the time of purchase. r Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REOUEST TO BUDGET NEW EOUIPMENT Check One: Vehicle (449) Office (450) Computer (454) % Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION• HIGHWAYS MAINT. - S. HILO ROE CONTACT: EDWARD P. HOGAN PHONE: 961-8636 DATE: 10 / 17 /96 FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C #: 020-301-5301.06-480 I. REQUEST A. ITEM: HAND MOWERS B. PRIORITY #: C. NUMBER: 2 D. UNIT COST: $ 500 E. TOTAL COST: $ 1,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G H I J II. USES A. N SOURCE OF FUNDS: X County _ State Fed Other: IF LEASE OR RENT, DESCRIBE TERMS: N/A DESCRIBE FEATURES NEEDED: 21 inch SELF PROPELLED _ ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ County Inv I# 20-11-358 Toro 8001605 04/ / 88 $ County Inv 1# 20-11-361 Mower 8001069 04/ / 88 $ BOTH MACHINES ARE IN -OPERABLE AND COST TO REPAIR IS GREATER THAN NEW UNIT ITEM TO BE USED FOR (PURPOSES): LAWN MOWING ALONG ROADSIDE WITHIN CITY LIMITS. ITEM TO BE USED BY (NAME OF POSITION): ROAD MAINTENANCE CREWS C. ITEM WILL BE LOCATED AT (SITE): SOUTH HILO ROAD DISTRICT B-202 Request to Budget, -ew Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WE ARE MOWING THE AREA NOW BY THE ROAD SUPERVISORS BORROWING MACHINES FROM EACH OTHER WITHIN THE DISTRICT. IV. ADDITIONAL JUSTIFICATION THE MACHINES ARE 11 YEARS OLD AND THE COST OF REPAIR IS ESTIMATED TO BE MORE THAN THE VALUE OF THE MACHINES. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? YES NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head xx::xxxx:xx:xxxx:xxxxx:::xx:x:::xx::xxxxxxx::xxx:::xx:xxxxx:x:xxxxxx:xxxxx FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) X Misc. (480) _ DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - RAMAKUA ROAD CONTACT: ROBERT GONSALVES PHONE: 775-0517 DATE: 10 / 21 / 96 FISCAL PERIOD: July 1, 199 7 to June 30, 1998 A/C #: 020-301-5301.06-480 I. REQUEST A. ITEM: COMMERCIAL. WEEDEATERS B. PRIORITY #: C. NUMBER: 4 D. UNIT COST: $ 400 E. TOTAL COST: $1,600 F. ANNUAL MAINT.: YR. 1: $ 25 YR. 2: $ 100 YR. 3: $ 150 G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: COMMERCIAL HEAVY DUTY LEVEL; LONG STRAIGHT SHAFT; STRING BLADE GUARDS; MEETS OSHA SAFETY STANDARD; WITH 6 BUSH CUTTING BLADES. J. ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN)'. If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# item Purchased (If Auto) Maint. $ 20-13-47 GREEN #3000 WEEDEATER SIN 113730 11/ / 79 $ 300 20-13-96 SHINDAIWA T-25 04/ / 88 $ 250 20-13-153 SHINDAIWA SIN 3175805 10/ /93 $250 20-13-154 SHINDAIWA SIN 3175806 10/ /93 $250 II. USES A. ITEM TO BE USED FOR (PURPOSES): TRIMMING GRASS/SHRUBS ALONG HIGHWAYS, AROUND SIGNS, GUARDRAILS, LIGHT POSTS, SHOULDERS; FLOOD CONTROL; HIGHWAY MAINTENAN( B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II. C. ITEM WILL BE LOCATED AT (SITE): HAMAKUA ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: COMBINATION OF USING OLD WEEDEATERS WE PRESENTLY HAVE AND HERBICIDING. IV. ADDITIONAL JUSTIFICATION WITH ENVIRONMENTAL RESTRICTIONS BECOMING STRICTER, THERE ARE MORE AREAS THAT HERBICIDING ARE BECOMING RESTRICTED - RESULTING IN MORE LABOR WORK WITH WEEDEATERS. PRESENT FLEET OF WEEDEATERS IS BECOMING COSTLY TO UPKEEP DUE TO AGE AND USAGE. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head x,ex::�x::se,e�tx:::*ef:+eyes*e�et�tx:�xxs�se*tx+isx�etxexetsex:�:x**x:�xst:t*exxxxxe FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: APPROVED: Director of Finance Mayor DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. , r - Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) X Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - KOHALA ROAD CONTACT: ROBERT GONSALVES PHONE: 885-4649 DATE: 10 / 21 /96 FISCAL PERIOD: July 1, 199_L to June 30, 199_ A/C #: 020-301-5301,06-480 I. REQUEST A. ITEM: COMMERCIAL WEEDEATERS B. PRIORITY #: C. NUMBER: 4 D. UNIT COST: $ 400 E. TOTAL COST: $ 1,600 F. ANNUAL MAINT.: YR. 1: $ 25 YR. 2: $100 YR. 3: $ 150 G. SOURCE OF FUNDS: X County _ State _ Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: COMMERCIAL HEAVY DUTY LEVEL: LONG STRAIGHT SHAFT; STRING BLADE GUARDS; MEETS OSHA SAFETY STANDARD: WITH 6 BUSH CUTTING BLADES, J. X ADDITIONAL ITEM X REPLACEMENT ITEM ` FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# Item Purchased (If Auto) Mai t, $ 20-14-121 SHINDAIWA WEEDEATER S/N 7087324 04 / / 88 $ 300 20-14-122 SHINDAIWA WEEDEATER S/N 7087312 04 / / 88 $ 300 20-14-189 SHINDAIWA WEEDEATER 10/ /93 $300 II. USES A. ITEM TO BE USED FOR (PURPOSES) : TRIMMING GRASS/SHRUBS ALONG HIGHWAYS, AROUND SIGNS, GUARDRAILS, LIGHT POSTS, SHOULDERS; FLOOD CONTROL•HIGHWAY MAINTENAN, B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II. C. ITEM WILL BE LOCATED AT (SITE): KOHALA ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: COMBINATION OF USING OUR OLD WEEDEATERS WE PRESENTLY HAVE AND IV. ADDITIONAL JUSTIFICATION WITH ENVIRONMENTAL RESTRICTIONS BECOMING STRICTER, THERE ARE MORE AREAS THAT. HERBIGIDING ARE BECOMING RESTRICTED - RESULTING IN MORE LABOR WORK WITH WEEDEATERS. PRESENT FLEET OF WEEDEATERS IS BECOMING COSTLY TO UPKEEP DUE TO AGE AND USAGE. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B., -IF,,..YES,. PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head xxxxxxxxxxxxxxxxxxxxx::xxxxxx:x::xxxxxxxxxxxxxxxxxxxxxx:xxxx::xx:xxxxxxxxx FOR DEPARTMENT OF FINANgE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: Mayor DATE: Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) X Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - KONA ROAD B. PRIORITY #: CONTACT.: JAMES VASCONCELLOS PHONE: 323-2542 DATE: 10 / 17 / 96 UNIT COST: $ 600 FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C #: 020-301-5301.06-480 I. REQUEST ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW A. ITEM: TRIMMERS, BRUSHCUTTERS B. PRIORITY #: If replacement, list item(s) to be replaced by this purchase: C. NUMBER: 2 D. UNIT COST: $ 600 E. TOTAL COST: $ 1,200 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: 1 / /91 I. DESCRIBE FEATURES NEEDED: 37.4 CC ENGINE CAPABLE FOR BLADE MOUNTING, A. 10" SAW BLADE. (PURPOSES): ROADSIDE CLEANING. J. ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN)': If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# Item Purchased (If Auto) Maint. 20-16-014 KAWASAKI, SERIAL# 210746 1 / /91 $ 20-16-225 KAWASAKI, SERIAL# 426528 1 / /91 $ II. USES A. ITEM TO BE USED FOR (PURPOSES): ROADSIDE CLEANING. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II. C. ITEM WILL BE LOCATED AT (SITE): KONA BASEYARD. B-202 Request to Budget, New Equipment Page Two 0004 IV CURRENT SITUATION A DESCRIBE HOW WORK IS CURRENTLY PERFORMED: EXISTING WEEDEATERS DO NOT HAVE ENOUGH POWER TO EFFECTIVELY HANDLE THE JOB. ADDITIONAL JUSTIFICATION OUR PRESENT WEEDEATERS WASTE A LOT OF TIME - THEY STALL _OFTEN AND REPAIR COSTS ARE HIGH. EVEN AFTER REPAIRS ARE MADE, THERE IS NO IMPROVEMENT IN PERFORMANCE. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF -A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: - NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkllkk kkkkkkkkklt lRkkkkkkkkkkkkkkkkkkkkkkkkkkkk FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: Deferred Denied SIGNED: DATE: Director of Finance APPROVED: DATE: Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 Check One: DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Vehicle (449) Office (450) X Misc. (480) Computer (454) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - PUNA ROAD POSITION NEEDED AS PART OF CONTACT: RALPH FIKE PHONE: 966-9211 DATE: 10 /18 / 96 item(s) to be replaced by this purchase: FISCAL PERIOD: July 1, 1997 to June 30, 199_L_A/C #: 020-301-5301.06-480 Annual I. REQUEST A. ITEM: WEEDEATERS B. PRIORITY #: C. NUMBER: 3 D. UNIT COST: $ 400 E. TOTAL COST: $1.200 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County _ State _ Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: COMMERCIAL TYPE HEAVY-DUTY, ALL SAFETY DEVICES. I. ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# Item Purchased (If Auto) Maint. $ 20-19-156 SHINDAIWA 10 / /93 $ 20-19-159 SHINDAIWA SERIAL# 424349 02 / /95 $ 20-19-160 SHINDAIWA SERIAL# 424350 02 95 II. USES A. ITEM TO BE USED FOR (PURPOSES): USED TO CUT AROUND POLES, SIGNS GUARDRAILS - WHERE MOWERS CANNOT CUT. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II C. ITEM WILL BE LOCATED AT (SITE): PUNA ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED IV. ADDITIONAL JUSTIFICATION WEEDEATERS. 1 WEEDEATERS ARE OLD AND COST TO REPAIR ARE HIGH. BY NEXT YEAR, THEY WILL NEED TO BE REPLACED. V.' , FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES,.PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head :::es:�x�ets::�x:x�e:�exft:::■xt:xs:xuxtt�txssxee�xxxt::::::::xx�e::�■*x*x**a:e FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: Mayor DATE: Note: Attach approved B-202 to requisition at the time of purchase. z Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) x Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - HAMAKUA ROAD CONTACT: ROBERT GONSALVES PHONE: 775-0517 DATE: 10 / 21 / 96 FISCAL PERIOD: July 1, 199_L to June 30, 199_L A/C #: 020-301-5301.06-480 I. REQUEST A. ITEM: HAND MOWERS B. PRIORITY #: C. NUMBER: 3 D. UNIT COST: $ 500 E. TOTAL COST: $1.500 F. ANNUAL MAINT.: YR. 1: $ 50 YR. 2: $ 150 YR. 3: $ 200 G. SOURCE OF FUNDS: _(_ County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: HEAVY DUTY COMMERCIAL LEVEL; SELF-PROPELLED: AUTOMATIC BRAKE STOP FEATURE; MEETS OSHA SAFETY STANDARD; GAS ENGINE. J. ADDITIONAL ITEM' X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual County Inven.# Item Purchased (If Auto) Maint. $ 20-13-127 LAWN MOWER SIN 8019283 05/ / 90 $ 300 20-13-147 LAWN MOWER SIN 8015 01/ / 93 $ 300 20-13-148 LAWN MOWER SIN 3634 O1/ /93 $300 II. USES A. ITEM TO BE USED FOR (PURPOSES) HIGHWAY, CEMETERY, BASEYARD, GOVERNMENT MUNICIPAL AREAS - MAINTENANCE. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II. C. ITEM WILL BE LOCATED AT (SITE): HAMAKUA ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: PRESENTLY USING MOWERS THAT ARE UNRELIABLE - THERE ARE CONSTANT BREAKDOWNS AND SERVICING. IV. ADDITIONAL JUSTIFICATION WHEN MOWER IS BROKEN, T00 COSTLY TO REPAIR. WHEN USING A MOWER, IT HAS TO GO TO REPAIR SHOP AFTER EVERY USE. THESE ARE TOO COSTLY TO UPKEEP AND MAINTAIN. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: BY: Department Head :xxxx:xxxxxxxxxxxxx:xxxx:xxxxxxxxxxxx:xxxxxxxxxxxxx:xxxx::xxxxx:x:x:xxxxx: FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. I Form #: B-202 7/1/94 Check One: DEPARTMENT: DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT _ Vehicle (449) _ Office (450) Computer (454) X Misc. (480) PUBLIC WORKS DIVISION: HIGHWAY MAINT. - KOAALA ROAD CONTACT: ROBERT GONSALVES PHONE: 885-4649 DATE: 10/21 / 96 FISCAL PERIOD: July 1, 199_L to June 30, 199 8 A/C #: 020-301-5301.06-480 I. REOUEST A. ITEM: HAND MOWERSB. PRIORITY #: C. NUMBER: 4 D.' UNIT COST: $ 500 E. TOTAL COST: $ 2,000 F. ANNUAL MAINT.: YR. 1: $ 50 YR. 2: $ 150 YR, 3: $ 200 G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: HEAVY DUTY COMMERCIAL LEVEL; SELF-PROPELLED, AUTOMATIC BRAKE STOP FEATURE; MEETS OSHA SAFETY STANDARD; GAS ENGINE. J. ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN)': If replacement, list item(s) to be replaced by this purchase: A. ITEM TO BE USED FOR (PURPOSES)• HIGHWAY, CEMETERY, BASEYARD, GOVERNMENT MUNICIPAL AREAS - MAINTENANCE. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II. C. ITEM WILL BE LOCATED AT (SITE): KOHALA ROAD BASEYARD. Date Mileage Annual County Inven.# Item Purchased (If Auto) Maint. $ 20-14-125 TORO LAWN MOWER S/N 8001608 04/ / 88 $ 300 20-14-126 TORO LAWN MOWER S/N 8001606 04/ / 88 $ 300 20-14-158 TORO LAWN MOWER S/N 8019254 05/ /90 $300 20-14-160 TORO LAWN MOWER S/N 0012928 12/ /90 $300 II. USES A. ITEM TO BE USED FOR (PURPOSES)• HIGHWAY, CEMETERY, BASEYARD, GOVERNMENT MUNICIPAL AREAS - MAINTENANCE. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II. C. ITEM WILL BE LOCATED AT (SITE): KOHALA ROAD BASEYARD. B-202 i Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: PRESENTLY USING MOWERS THAT ARE UNRELIABLE - THERE ARE CONSTANT BREAKDOWNS REQUIRING MAINTENANCE. IV. ADDITIONAL JUSTIFICATION WHEN MOWER IS BROKEN, T00 COSTLY TO.REPAIR. WHEN USING A MOWER, IT HAS TO GO TO REPAIR SHOP AFTER EVERY USE. THESE ARE T00 COSTLY TO UPKEEP AND MAINTAIN. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF.YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head :xx�es+r,e,e�::*x:::e::exuxrexx�txex:x:sex::::eu:�t*:s*u:xx*xs::*xxxu�:,e,esxxxx:x FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: $ Deferred Denied SIGNED: Director of Finance DATE: APPROVED: DATE: Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) X Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - PUNA ROAD PURCHASE (EXPLAIN): CONTACT: RALPH FIKE PHONE: 966-9211 DATE: 10/ 18 /96 FISCAL PERIOD: July 1, 199_L to June 30, 1998 A/C #: 020-301-5301.06-480 I. REQUEST A. ITEM: HAND MOWERS B. PRIORITY #: C. NUMBER: 3 D. UNIT COST: $ 500 E. TOTAL COST: $1,500 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: X County State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: COMMERCIAL TYPE, HEAVY-DUTY, ALL SAFETY DEVICES. J. ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ ORIGINAL HAND MOWERS LISTED AS MISCELLANEOUS CATEGORY IN PUNA ROAD INVENTORY. / / $ II. USES A. ITEM TO BE USED FOR (PURPOSES): TO CUT GRASS IN KEAAU & PAHOA TOWN, B. ITEM TO BE USED BY (NAME OF POSITION): LABORER II. C. ITEM WILL BE LOCATED AT (SITE): PUNA ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: HAND MOWERS. IV. ADDITIONAL JUSTIFICATION MOWERS ARE OLD AND COSTS TO REPAIR ARE HIGH. BY NEXT YEAR, THEY WILL TO BE REPLACED. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B.,IF 11 YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: $ Deferred Denied SIGNED: DATE: Director of Finance APPROVED: Mayor DATE: Note: Attach approved B-202 to requisition at the time of purchase. , Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) X Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS MAINT. - S. HILO ROA CONTACT: EDWARD P HOGAN PHONE: 961-8636 DATE: 10 / 17 X96 FISCAL PERIOD: July 1, 199 7 to June 30, 1998 A/C #: 020-301-5301.06-480 I. REQUEST X REPLACEMENT ITEM FOR NEW POSITION A. ITEM: 5 H.P. GAS ENGINE B. PRIORITY #: C. NUMBER: 1 D. UNIT COST: $ 400 E. TOTAL COST: $ 400 F. ANNUAL MAINT.: YR. 1: $ 25 YR. 2: $ 25 YR. 3: $ 25 G. SOURCE OF FUNDS: X County State / / Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: N/A I. DESCRIBE FEATURES NEEDED: AIR COOLED, 4 CYCLE ENGINE RATED AT 5 H.P. J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ REPLACE EHGINE ON 400 GAL HERBICIDE / / 86 $ PUMP / / $ II. USES A. ITEM TO BE USED FOR (PURPOSES): CH1455. `] POWER SPRAY PUMP ON HERBICIDE TRUCK ITEM TO BE USED BY (NAME OF POSITION): GRASS CUTTING CREW C. ITEM WILL BE LOCATED AT (SITE): SOUTH HILO ROAD DISTRICT B-202 Request to Budget, _.ew Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: THE UNIT WE HAVE NOW IS STILL FUNCTIONING, HOWEVER THE COMPRESSION IN THE CYLINDER IS VERY POOR. IV. ADDITIONAL JUSTIFICATION THE COST OF OVERHAULING THE OLD ENGINE WHEN COMPARED TO PURCHASE REPLACEMENT DOES NOT JUSTIFY OVERHAUL. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? YES NO B. IF YES, PROJECT TITLE: IYilui:)al C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head lkXklXkf XXf klfXk!lf XktXRlXkXXXXXlXXXXkXXXlXXkkXkXlif XlflXXXlffXXkf !!Xlkkkf FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: $ Deferred Denied SIGNED: Director of Finance DATE: APPROVED: DATE: / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) x Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - HAMAKUA ROAD CONTACT: ROBERT GONSALVES PHONE: 775-0517 DATE: 10 / 21 / 96 FISCAL PERIOD: July 1, 199_L to June 30, 199_8-- A/C #: 020-301-5301.06-480 I. REQUEST A. ITEM• GAS BLOWER B. PRIORITY #: C. NUMBER: 1 D. UNIT COST: $ 450 E. TOTAL COST: $ 450 F. ANNUAL MAINT.: YR. 1: $ 50 YR. 2: $ 100 YR. 3: $ 150 G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: GAS POWERED, CARRIED ON BACK/SHOULDER STRAP MOUNTED COMMERCIAL HEAVY DUTY LEVEL: MEETS OSHA SAFETY STANDARD. J. X ADDITIONAL ITEM _ REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ II. USES A. ITEM TO BE USED FOR (PURPOSES): HIGHWAY MAINTENANCE; CLEANING: BLOWING - ELIMINATING SWEEPING. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER C. ITEM WILL BE LOCATED AT (SITE): HAMAKUA ROAD BASEYARD. B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: HAND BROOM/SWEEPING. IV. ADDITIONAL JUSTIFICATION HAND BLOWING IS MORE EFFICIENT BY DOING JOB FASTER AND CLEANER WITH A BLOWER THAN A BROOM. INVOLVES LESS MANPOWER, LESS TOOLS (SHOVELS/BROOMS). V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: BY: Department Head ss:,c**et::r:,e:s:x::•,e::te�txtt:x:�esett::::�exxtt:x■:::**xu::,eeex:::kms**e*xes FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: SIGNED: APPROVED: rector of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. J Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) Computer (454) X Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINT. - KOHALA ROAD CONTACT: ROBERT GONSALVES PHONE: 885-4649 DATE: 10 / 21 / 96 FISCAL PERIOD: July 1, 199 ? to June 30, 1998 A/C #: 020-301-5301.06-480 I. REOUEST A. ITEM: GAS BLOWERS B. PRIORITY #: C. NUMBER: 2 D. UNIT COST: $ 450 E. TOTAL COST: $ 900 F. ANNUAL MAINT.: YR. 1: $ 50 YR. 2: $ 100 YR. 3: $ 150 G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: GAS POWERED; CARRIED ON BACK/SHOULDER STRAP MOUNTED COMMERCIAL HEAVY DUTY LEVEL; MEETS OSHA SAFETY STANDARD. J. X ADDITIONAL ITEM REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) M in II. USES A. ITEM TO BE USED FOR (PURPOSES) : HIGHWAY MAINTENANCE' CLEANING; BLOWING - ELIMINATING SWEEPING. B. ITEM TO BE USED BY (NAME OF POSITION): LABORER C. ITEM WILL BE LOCATED AT (SITE): KOHALA ROAD BASEYARD. a c B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: HAND BROOM/SWEEPING. IV. ADDITIONAL JUSTIFICATION HAND BLOWING IS MORE EFFICIENT BY DOING JOB FASTER AND CLEANER WITH A BLOWER THAN A BROOM. INVOLVES LESS MANPOWER, LESS TOOLS (SHOVELS/BROOMS). V. FOR COMPUTER EQUIPMENT AND SOFTWARE -PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: Department Head :xxxxxxxxxxxxxxxxxxxxxxxxxx:xxxxxxxxxxxxxxxxxxxxxxxxx::xxxxx:xxxxxxxxxxx:: FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. COUNTY OF HAWAII DEPARTMENT OF PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION 630 E LANIKAULA ST HILO, HAWAII 96720 PH: (808) 961-8349 FAX: (808) 961-8633 March 4, 1997 TO: Donna Kiyosaki, Chief Engineer FRCM: Stanley Nakasone, Highway Maintenance Superintendent D •• • /• •h • 7• I� 17171•:1• • •• • I• •,• • •� 9 71• • 71• Due to the closure of the sugar companies throughout the island and the Hawaiian Homes 1920 Act, there is much discussion as to the ownership/maintenance of many roadways throughout the County of Hawaii. This issue cannot be ignored and must be addressed. Obviously the personnel and equipment we presently have will be inadequate to handle the mainteronce of these additional roads in question. In light of this, we have proposed a plan to address these concerns should any additional roads be turned over to our Division for maintenance. Many or almost all of the roads are substandard; and major, extensive work will be required for public safety and liability concerns. We first need to assess our maintenance workload - i.e., road mileage per employee - so that we can determine a viable ratio. The following is a comparison with the State and other counties: A. State Highways Div. -Island of Hawaii - 335 miles / 90 employees - Ratio = 3.7 B. County of Oahu - 1,200 If / 450 of - Ratio = 2.7 C. County of Kauai - 430 " / 140 If - Ratio = 3.1 D. County of Maui - 550 " / 150 " - Ratio = 3.7 E. *County of Hawaii - 966 " / 140 it - Ratio = 6.9 *Note that our County has the highest ratio. We then looked at our island's six road districts: A. Hilo 347 miles / 49 employees = 7.09 B. Hamakua 95 If / 21 " = 4.53 C. NIS Kchala 105 If / 18 " = 5.84 D. Kona 147 " / 20 " = 7.35 E. Kau 79 " / 12 " = 6.59 F. Puna 193 " / 20 " = 9.65 Total: 966 miles / 140 employees The miles per employee ranges from 4.53 miles to 9.65 miles. After reviewing these figures, we feel that a 5 miles to 1 employee ratio would be the most feasible and realistic barometer to establish as our workload performance. r The Hilo, Kohala, Rona, Kau, and Puna Road Districts presently need to increase their employees to meet the proposed ratio: Hilo - 20 employees WS Kohala - 3 of Kona - 9 to Kau - 4 of Puna - 18 to Total: 54 employees These additional 54 employees are needed to maintain the road mileage we now have under our jurisdiction. Breakdown as follows: 1. Hilo: 2 - EO I 2 - Supervisor I 16 - Laborer II 20 2. NIS Kohala: 1 - ID I 2 - laborer II 3 3. Kona: 2 - EO I 7 - laborer II 9 4. Kau: 1 - EO I 3 - laborer II 4 5. Puna: 2 - EO I 16 - laborer II 18 Total: 54 employees To expect our Division to maintain additional mileage of roads without an increase in staff would not only jeopardize our operations for our employees but also the public as well. our employees would certainly be frustrated and stressed; and although they will try the best they can, the work and strain would be too much. Then employee morale would suffer, absenteeism would increase, etc. - creating more problem. The general public will always demand more. If roads do get turned over to the County, the residents expect the roads to be up to standards. Liability will then become a major concern. The idea of having our crews repairing/paving non -County roads and then taking over maintenance does not help us at all. Without the proper staffing, how are we to maintain these roads? - spreading ourselves too thin will eventually lead to disastrous results which we cannot afford. To participate in this type of arrangement would cause the respective road districts' routine maintenance to fall back drastically. We should not get involved in this. Our County's government resources are already too limited and strained to try to resolve all of these roads in limbo/nor-County road problem. We are presently involved with our in-house resurfacing programs. This is our first year and it helps the public and our maintenance functions, requiring cooperation from each district islaniwide. We are doing the bast we can for what we have. But the time has come that if roads are to be turned over for our maintenance, then additional personnel and equipment must also be provided. We are willing to do the work, planning, scheduling, etc. - but we must be provided the additional manpower and equipment in order to do so. This situation needs to be reviewed thoroughly and properly addressed before any action is taken, and not just inordinately assigned to our Highway Maintenance Division. We realize the depressed economy we are faced with, and that acquiring additional personnel would be difficult or almost impossible. Until such time that the economy does improve where it would be possible to acquire these additional personnel and equipment, we should in the meantime take the position that we will maintain only the existing roads that we are presently maintaining. This has always been the position the county has taken; and I firmly believe this is what we should propose riot now. Cost - Additional Positions: Number of Position: Positions: Laborer II 44 $20,748 per annum = $ 912,912 Equipment Operator I 8 $23,388 per annum = 187,104 Supervisor I 2 $29,640 per annum = 59,280 Total Salary Cost = $1,159,296 Cost - Equipment: Number of Equipment: Equipment: 6 -pass. Dump Trucks 10 $35,000/ea. _ $ 350,000 Combination Mowers 8 $75,000/ea. = 600,000 Total Equipment Cost = $ 950,000 Be aware that the above cost estimate does not include fringe benefits, safety equipment, fuels and lubricants, repairs to equipment, parts, etc. In the interim, for every three(3) miles of road turned over to our Division for maintenance, one additional position should be given. This should be done until we can reach the 5 to 1 ratio. SN:sah (doc: addpoueq) O A U u 'y u �•H •iii Q y y U R Y A Q •� y 0 c O u u Q 42 Q Q V1 _ C • G C t T O d N td .t �1 x V ❑ O wN _o U�e U o 1�•� y .0 d� x x � C� G� A k��yI ►�M Q o o ° r o � EQ •I�1 � 'o" a a v h a� U Wx x x U S.." a a C? U UUU 3 v m mmm •� U Vv o o v3i� m � V SNP �oW z `p Urn N r N o ohv^i C N xxx c x jj.•.� ((�� �' y [i 3 � U U 3 m m � td VIJ C O d d C U .�. 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UUUUU �p,p.p U0U Pl rt cn rn r�,n rn UUUUUUU 3 0 mm o mmmmm o mmm mmmmmmm 4� Ri M A O N`D N N O O w m R o 0 0 o a � c aCi m C/� O = n n awn o =rn=rno a cNv ,arno� o�ow�°vmMoo O U U Q'UU CUUUUU W UUU UUUUUUU Q S S W =m W SSxSS mmm SSSSSSS O • r.j p^.y I� a �a oco 4-4 U Y O` Q v o U c .�y o U S �•i i•+M A 0 0 0 U o m U m O O c u c E .� U EN o A 0 U wx x U 00 ~^ r O.TO. r VUUU MMMMMMM 6666666 u 3 s`w6� UUU mmm mmmm mmmmmmm O W L O O O o rx `ice "� V � e 6 � a E vNi ern E men E E .y O' � N � b ,p.NM •�'NNN 'a NN Veit NNVNNMv�i OC a U v'VU VVV VUUU VVUVVUV •� x Cs7xx xxx tU xxxx xxxxxxx M G OLL u v O y Q U o V � 0 U N x z � x U •rl � o o ow g`mm m u L 4 I.n S-1 W N N O N O o O O O � N ❑ N �" F •E'o�o ro o 'ate o •E Wx Wx 0.10 °Vu MMMMMM y� W w W 3 oV m 2mmmmm om m mmmmmm p W �O iii 0 O 6 d 00 ~ O O 4 A O 0 d V� O m O V E ern E ,twrw� E ... C! "'j0 v1N NOo0 W U6UVU V 666666 cvx xxxxx xxxxxx �y o V x c v U U U y E�� QI {V .:: I.n (/� N ❑ a E u 0 C '� ani (j�vi Er � F"FN EO oo r F• v � o. ro 70 u ~ U Aa x Wx s x x o ^' 0 (, _. .� =� =UUUUU `UUU U UUUUU .c 3�u "wwwww omww m wmwmm A O 3S °i o =.e /NO r N 2 N O O a on. o d 3 0 c � Ur� aci a O o C° E `-� E rnrnvM° EO -- .E v�i� U oL U vu OU(�UVV WC.)VC.% C: VCT)OC.%V ryu W xxxxx xxx x xxxxx o pi U Y N Q d0 N U s N O �1 W ✓ L/� n U m CO L O n y o V Eq pp, � Eo y L) oo F r � ap o0 u N a F v x x x r� C,,C O mmm _ UUL) 666 {Ay 3 'A o BOE mmm Comm O 7 O Yr ci U om E o E N 'O Vt 4 m .dNmOp vi _m Am ° o'UUU UUU a y o 5 x w x W xxx xxx o a U N � Q u m `o Un x r BUILDING DIVISION Responsible for the coordination and administration of programs regarding building construction in the County of Hawaii. Major Functions: 1. Administration - Provides overall administration of the Building Division. 2. Inspections - Approves permit applications, reviews plans, and conducts inspections for compliance with building, electrical, plumbing, housing and sign regulations. 3. Design & Engineering - Plans, designs, prepares, reviews, and inspects contractual projects for certain County -owned buildings. Assigns house numbers to all new and existing structures. 4. Repair & Maintenance - Repairs and maintains County -owned buildings (excluding buildings maintained by Department of Parks & Recreation) and certain bridges. 5. Janitorial - Provides adequate janitorial services for the County Building and certain other facilities. HIGHWAY MAINTENANCE DIVISION Responsible for the repair, maintenance and minor improvements of all County roads and flood control structures and channels, maintenance of rural cemeteries, and assistance during emergency declarations by the Mayor and Civil Defense. Major Functions: 1. Adminstration - Plans, programs, administers and directs the implementation and execution of the division's operations and responsibilities. 2. Technical - Provides special and technical assistance to operating units. 3. Operations - Road and roadside routine maintenance; drainage maintenance; rural cemeteries maintenance; emergency response/assistance; and road and roadside heavy maintenance and minor improvements. ENGINEERING DIVISION Responsible for the planning, engineering, and implementation of highways, bridges, drainage, parking lot, playground development, and similar types of capital improvement projects. Administers County Ordinances under the division's purview such as grading, driveway, sidewalk, encroachment, flood hazard control and street digging ordinances. Major Functions: 1. Administration 2. Land Survey 3. Design and Investigation 4. Construction Inspection 5. Regulatory Review of Permits Issued by Division COUNTY OF HAWAII DEPARTMENT OF PUBLIC WORKS BUILDING DIVISION SUBJECT: PROGRAM AND BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) The Building Division is responsible for administering all building related activities in the County of Hawaii which consists of four sections of program operations. Overall operations and coordinations are carried out by the Division Chief and assisted by an Engineer VI and two Engineer V. Design and Engineering Program This program is supervised by an Engineer V which provides for the planning, designing, construction, and renovations of buildings for the County of Hawaii. This section administers all contractual projects pertaining to new County facilities as well as repair and maintenance projects. Included also are all of the inspections of building projects for the County. Additionally, house numbering falls under the jurisdiction of this section. II. Janitorial Services Program This program provides for janitorial services for the Hawaii County Building, Lagoon Center, South Hilo Baseyard Facilities, Old Hospital Grounds, and the Kona Services Center. Also included in this program is mail delivery for offices of the County Building and offices at the Lagoon Center. III. Repair and Maintenance of Buildings This program provides for the repairs, maintenance, and alterations of all County -owned buildings (excluding those under P & R's jurisdiction). Carpentry work for wooden bridge repairs are also done by this section. IV. Code Enforcement Program This program is supervised by the Engineer VI in total and the West Hawaii office is supervised by an Engineer V. This program consists of the following sections: Building Inspections, Plumbing Inspections, Electrical Inspections, and the Permit/Clerical Section. ATTACHED ARE PROGRAM AND BUDGET REVIEW QUESTIONNAIRES FOR EACH OF THE ABOVE PROGRAMS FOR FISCAL YEAR 1997-98. COUNTY OF HAWAII HAWAII COUNTY COUNCIL PROGRAM AND BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) I. Building Division - Design & Engineering Program A. PROGRAMS 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. Continue to provide planning and design services for Public Works' building projects and for other County departments. Computerize house numbering and expedite issuance of numbers. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. None. Identify programs or divisions (if appropriate) with significant (>10%) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? None. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. The cost for operating this section is County funded. The following are proposed projects for FY98: a. b. CI Description Est. Cost Funds Public Safety Building (repair soffits & gutter) 100,000 County Puna Baseyard (misc. repairs) 50,000 County Police Communication Equipment (replace buildings & towers) 315,000 CIP Seven P & R projects (repairs & repainting) I 880,000 County Five Office of Housing projects I 1,176,064 CDBG 5. Provide a copy of Form #B-202 for major equipment requests (>10,000) budgeted for in FY98 by division (if appropriate). If Form #B-202 is not available, provide justification for each major equipment request. None. 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. None. 7. What programs or services would you like to provide but are unable to do so. If any, describe. House numbering for the entire County of Hawaii falls under this section's jurisdiction. One draftsperson is assigned this duty, however, with the advent of E911, the volume of work is insurmountable. Temporary hire is being utilized to alleviate the situation, however, the work still accumulates and a backlog has been created. Without ample personnel to do this work, the backlog will continue and remain so for the next 8-10 years. (Meetings on street names and house numbering are presently being held to hopefully resolve this dilemma.) 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. No. B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. NA 2. List the funding source and rationale for positions to be deleted in FY98. NA 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. None. 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? Would like to add one Engineer IV position to assist the Engineer V. The present Engineer V spends countless number of hours after normal work hours to keep up with the workload. Would like to have at least four personnel to do house numbering should it become a permanent responsibility and section under the Building Division's jurisdiction. 5. Provide a detailed organization chart of your department's operations in FY98. Attached. p•!% (n O I-V N �• (J Pw P i � � "" M � " u v� `• ci rn G i�l� •� a� �o n ON �F v� �F r[y O: L7'C'N � N M p0 p0 U • x W UU � eo cyern m�o o �E.0 aye atir/J rn 'C quo o v o 0 rA x Vmm mx Wxxx �� UA4 b d N O ) U N 'aU �� N M 00 X00 a°�iy 7 UU Y�UJ v� .UUU •F* O O 00 vi O w > v rN v >U y0.��i 'i��a++�. tV 'd'C �v �•�cNiav `�° •� 0 Ux Co F.yW N �Mry N.M.�N U G f. q cd aU�U UUUU Vi Ux OcoU x C1 UU UO U ry U� c3 RAW x U U c� O Baa aU UU a� x xx ry O 3 =� C0 •.~.� *ax axx ..UU P �.4 P-.4 mm 000N O O bb V'V aWU:'WE) rn x .avi am ,� WuUU U TI k U O 6 O W x W U U _3 vPi C4p4g4 JU U F� d W d' OOMbh� G c'^ v U b UN O N N a a v UUUu Lv) is ••� T 'w*�•VI -O M M y � m ro J I� ^� suv a�rn rn v W N�O V] V] P NN bUMM NN O caU UU x ca xx COUNTY OF HAWAII HAWAII COUNTY COUNCIL PROGRAM AND BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) I1. Building Division - Janitorial Services Program A. PROGRAMS 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. Continue janitorial services for the following facilities: a) County Building b) County Offices at the Lagoon Centre c) County Facilities at the S. Hilo Baseyard d) Old Hospital Grounds e) Kona Services Center Continue mail delivery for the County Building and County offices at the Lagoon Centre. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. None. 3. Identity programs or divisions (if appropriate) with significant (>10%) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? None. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. This section and all contractual projects are funded by the County. 5. Provide a copy of Form #B-202 for major equipment requests (>10,000) budgeted for in FY98 by division (if appropriate). If Form #B-202 is not available, provide justification for each major equipment request. None. L9 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. a) County Building (including rubbish hauling) ................................................ $ 95,500 b) South Hilo Baseyard...................................................................................... 10,300 c) Old Hospital Grounds.................................................................................... 10,500 d) Kona Services Center..................................................................................... 17,100 7. What programs or services would you like to provide but are unable to do so. If any, describe. None. 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. No. B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. 2. List the funding source and rationale for positions to be deleted in FY98. RM 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. None. 4. What positions would you like to add, till or fund that are not in your FY98 budget and why? None. 5. Provide a detailed organization chart of your department's operations in FY98. Attached. xx m x w w � NN NN'p c c io oto A U Oo OGWW o NNON C' y A m � NANO �: rn�nrnwoo a6C Aoa� y. 0o m VJ Vl VJ fp'O 5" n 0r- ow ro H c C)A� n�• O A O b7rt In WNn 'r WUv'ri .N..AC N O C trJ •r 9 N x NO wC U00�' � yW� �1 froN= _ b7 . r A' A dG O 0 O 00 w^ _q oo ELK "w � NN C)C%e F•1• C]C w ^ N ONS yri Nti�7 mm3. m wo. _• o^ w o00 wo O ew n tow Nn �w� xxx xx a �a � � a tri W OO 00 W N n Rn N 0.0 A 00 N O •�rJJ O. N 7 w � y .7r' (� � "� "� j�� y y r to O W N ' 1 OOr 00 V'� O. IJ A ONON OQQ En � • 01 N P+ d CA UU � A �� W W Fw/• �CLZ O.0 00 h O OOQ 0.—Cw O A I••I 5 5?. � VI VI VJ.fl 'n �• rt x x x xxx goo � N O� �.' A y Nd nd Cid AbbO Wp N DD rta 002 rna(40 WN R N r� fir• 1 �rnr u�yy� xxtri xoti WNC !n wro .i O (n VJro SOC PZ, �p n •,. p N Q• COUNTY OF HAWAII HAWAII COUNTY COUNCIL PROGRAM AND BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) III. Building Division - Repair & Maintenance of Buildings '.t :_=1 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. Monitor program for preventive building maintenance and continually evaluate repairs to County facilities. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. None. 3. Identify programs or divisions (if appropriate) with significant (<10%) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? Due to budget reductions, the proposed cost of repair and maintenance projects decreased to $150,000. The cost of repair and maintenance projects for the current year is $346,000. No major impact to services will be affected with this reduction, however, the cost for those repair and maintenance projects postponed will probably be higher than estimated. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. The cost of operating this section is County funded. The contractual projects proposed for FY98 are reflected in Part I, A, 4 of the Design & Engineering Program. 5. Provide a copy of Form #B-202 for major equipment requests (>10,000) budgeted for in FY98 by division (if appropriate). If Form #B-202 is not available, provide justification for each major equipment request. One (1)'/4 ton, 4 -door truck with utility body .......................................... $ 24,000 This truck will replace an eleven year old truck that is used by the painters of the maintenance section. The cabinets on both sides of the existing truck bed were made by the cabinet-makers and a tin roof was installed over the bed. With many rust spots and holes, the framework is hazardous. The vehicle is experiencing much down time and is not a dependable one for the painters. 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. AC Service - County Building................................................................. $ 63,000 (Service & maintenance of AC unit.) 7. What programs or services would you like to provide but are unable to do so. If any, describe. None. 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. No. B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. NA 2. List the funding source and rationale for positions to be deleted in FY98. IWA 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. MM 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? None. 5. Provide a detailed organization chart of your department's operations in FY98. Attached. M U J—I� axx �o •~ �~N d Nc��t «Fm «FbD N�" � U�m W U U QMU W �U r Enu •� 0 O p map mN-+'V N•^ 00 O ry N W 0.EM Foo tNn QG 0 POMSU uuu wx wxxx c� 0, M= Fin uU N ° W UU u x x C =•--• N W NM vrjj •� UU «yV�ri� . UUU 33 w W cpt ISN ,>, U U t: • C G Ux G Ptl .GmFf" y NMN AN .M.�N U UU UUUU ;a xx xxx Fil W W M n N a N ° SU 7mU ..� TT �oN ��' �x �4 x �3 UU U U � � ;a GQ W I►/S Z S S N O _ •� M 7U 7UUNN cNU3 C•�FQ G � ^wx axx UU aEo^o cu a c;Wm mgN o aWU W.-. hal yah 6�En m=oNUuu x N L N N E 3 .D i6 �. O W x WUU _ U x CL vA; ft w: ii��Il �'O N 9 O N •--N N U S .=U NONN ,U aY y > E •p Vl MM 'n m W .Y. •--• r4 W y H v m=a E„ 94Wy c > u A ""tom m�mvi 66:' O NN NN k �dU a UU + S W SS COUNTY OF HAWAII HAWAII COUNTY COUNCIL PROGRAM AND BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) IV. Building Division - Code Enforcement Pro¢ram A. PROGRAMS 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. Continue improvement of services for permit processing and inspections. Continue to review latest editions of codes pertaining to building construction and to adopt rule and regulations as necessary. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. None. Identify programs or divisions (if appropriate) with significant (<10%) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? None. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. The cost of operating this program is County funded. Provide a copy of Form #B-202 for major equipment requests (>10,000) budgeted for in FY98 by division (if appropriate). If Form #B-202 is not available, provide justification for each major equipment request. Two (2) Sedans, 4 -door, Intermediate Vehicles ........................................ ($17,000 each) Two (2) 4 -Wheel Drive Vehicles, 6 cylinder, 4 -door ................................ ($24,000 each) All four vehicles are replacements for inspector's vehicles (2 for West Hawaii and 2 for East Hawaii). Based on the area covered and the amount of miles traveled per year, all vehicles will have over 100,000 miles when replaced in late fiscal year 1997-98. Existing vehicles are experiencing much down time and are undependable. Intermediate sized sedans are being requested for safety due to the great amount of traveling done by the inspectors. The 4 -wheel drive vehicles (1 for West Hawaii and 1 for East Hawaii) are being requested to accommodate inspections where sedans are not accessible. These 4 -wheel drive vehicles will be shared by other inspectors of both the West and East Hawaii offices. 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. None. 7. What programs or services would you like to provide but are unable to do so. If any, describe. Would like to have combination inspectors (inspectors qualified to inspect building, electrical, and plumbing code requirements). The benefits to the county are obvious, however, presently there is no one qualified on the staff. Hiring new personnel with those qualifications would necessitate major changes to the Division's organization. Additionally, the codes are all becoming voluminous and the chances of eventually getting all combination inspectors to replace inspectors as they leave or retire are highly improbable. 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. No. B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. NA 2. List the funding source and rationale for positions to be deleted in FY98. NA List position reallocations that are planned for in FY98 and the rationale for reallocation. None. 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? Would like to add six more inspectors (l building inspector, 1 plumbing inspector, 1 electrical inspector for the Kona office; and 1 building inspector, 1 plumbing inspector, and 1 electrical inspector for the Hilo office) to alleviate the workload. Presently each inspector averages approximately 1200 outstanding permits and travels approximately 1500 miles per month doing inspections. With the addition of the one inspector for each area, the workload and travel time can be lessened to allow for more inspections per inspector. 5. Provide a detailed organization chart of your department's operations in FY98. Attached. s x d -x • Cin C Ci'd c 'Db UONo�O v��. ws xx w x td 1r✓ y � = 2 NNNOG WW00 Opp AGC �7.p .� Tll�01W00 AWtyb Nw 3W , tdm tTl NNR x �Nfn o Q N � O 'i"+ GC � Ti r O.i xx war y,,,m O a' tdW Jr�.rt OO ET.n C). - xx'O =-0 M� n.P�+ NN NNC (7G • O•d• 0 C xx x En r/jb ; x'—go' o a C Nw r On 0G n� rA Vl� ii A O r 7 (x'Inn nn rn2w m w w d9. a9. rr A O' P. N 0 P^+ n SZ° 0 x C'i tOyo A i� W OAo N P 'O N td b7 CdA ' 11..rr..11 tri o O 1•x•1 ci�y n 0 ��y'Y /x� ^x toN FFA! rOr � UW n /yam CC y tJy A Vrl MR n � m"—:3 C uA.� rn P y !D 000m o rr ww W1• zzx w_wU n —MC W 00 .O+ 7•d A^ "m M N T � N�tf1 NOia cid Ap p0 wp C x U� �' W .Y 5' U � S iTi • INn�N �• Rcn NVl N to .�. by Fes• R O O GG N �O 1p n C1 c C) C) w Wb y O wm� b�D " DEPARTMENT: PUBLIC WORKS DIVISION: ENGINEERING A. PROGRAMS 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. NONE. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. NONE. 3. Identify programs or divisions (if appropriate) with significant (>10%) budget increases or decreases from the current year and rationale for change in FY98. What impact do you expect these changes to have on services provided. Motor vehicle replacement program was eliminated to meet budgetary constraints. No direct impact to the Engineering Division. Impact will be on the Automotive Division with respect to increased maintenance costs associated with older vehicles that are used on a daily basis. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided by each. a. Federal - $ b. State - $ 0 c. County - $1,389,440 d. Others - $ 0 * Salaries/wages for design staff/inspectors reimbursed by Feds when working on FHWA projects. SEE ATTACHED - MAJOR ENGINEERING FUNCTIONS. 5. Provide a copy of Form #B-202 for major equipment requests (>$10,000) budgeted for in FY98 by division (if appropriate). If Form #B-202 is not available, provide a justification for each major equipment purchase request. NO MAJOR EQUIPMENT PURCHASES. 6. List major professional services contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. NO MAJOR CONTRACTS. DAMyFi1m\Budget\Counci1Questions\QUES9798.WPD Page I of 2 7. What programs or services would you like to provide but are unable to do so? If any, describe. a. Continue Motor Vehicle Replacement Program that replaces inspector's sedans with more rugged 4 -wheel drive vehicles. b. Long range Transportation Planning and project programming. c. Hydraulic modeling capabilities for Flood Management Program. d. Computerized filing and permit issuing system linked to a county G.I.S. platform. e. A fuel tax based C.I.P. for highway construction. f. Establish a computer network within the division and with the Planning Department. 8. Are there other funding sources (eg. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. NOT AWARE OF ANY. B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. NO NEW POSITIONS. 2. List the funding source and rationale for positions to be deleted in FY98. NO POSITIONS TO BE DELETED. 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. NO REALLOCATIONS PLANNED. 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? NONE. 5. Provide a detailed organizational chart of your department's operations in FY98. SEE ATTACHED - ORGANIZATIONAL CHART. IF ANYONE HAS QUESTIONS REGARDING THIS QUESTIONNAIRE, PLEASE CALL RICK SUMADA AT THE LEGISLATIVE AUDITOR'S OFFICE AT EXTENSION 8564. DAMyFiles\Budget\Council Questions\QUES9798.WPD Page 2 of 2 Department of Public Works ENGINEERING DIVISION MAJOR ENGINEERING FUNCTIONS DIVISION CHIEF • Perform administrative functions. • Administrative supervision of Clerical Section. • Administrative supervision of Regulatory Review Section. • Administrative supervision of Inspectional Services Section DEPUTY DIVISION CHIEF • Perform administrative functions in the absence of the Division Chief • Assist Division Chief. • Administrative supervision of Design Section. • Administrative supervision of Survey Section. .d��:7f�i_1�9x•3i17� • Process and file permits issued by the division • Process and file divisional correspondence. • Process and file divisional expenditures. • Process and file employee related material. 1:7X41411 Wc111to] [7i&7-tJ1I • Review all permits issued by the division. • Represent the Department of Public Works in Planning Department related matters • Investigate and resolve regulatory complaints. INSPECTIONAL SERVICES Provide inspectional services for all permits issued by the division. Provide inspectional services for construction within existing county rights-of-way and subdivision construction. Provide federally required inspections. DESIGN • Plan, design and construct non -building County projects. • Investigate and resolve design related complaints. • Program non -building project using county, state and federal funds • Drafting services. 4g7,9=1 • Provide general surveying services for all County agencies except for DWS. • Preparation of survey maps and descriptions including subdivisions. • Maintain filing system for County survey data, maps and other related information. • Review dedication deed maps and descriptions. • Address surveying related complaints and issues. DAMyRestaudgeffunctional Statement.wpd * )( ) ^C) §r kE§ kE§ §§ / / _ // .w.a\8E "-. - n of k En #[[!§L, w Erg W [ w } �ƒ } En En{\ e\ e« ® @m )\ R §\ . A )( ) ^C) kE§ kE§ §§ 7 - k En #[[!§L, w Erg W [ w . A )( ) ^C) - k § @m R §\ Un �® og § 2� / 7 ax\ )�) ® _\ p �\ s 2 Qee 0eE C) c) °O°y R< ak{ ,»!{ . ))k §§)§ . A PROGRAM & BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) DEPARTMENT: Public Works DIVISION: Automotive A. PROGRAMS 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. We will continue to provide a safe, well maintained fleet of vehicles and equipment for the County of Hawaii. We will try to find ways of keeping the fleet well maintained at the lowest cost and try to encourage the end-users to maintain and operate the vehicles and equipment safely. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. None. 3. Identify programs or divisions (if appropriate) with significant (>10%) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? 010-181-5181.52-115 - Misc Contractual Services FY97 Budget $25,455 FY98 Revised $75,780 Difference Incr (Decr) $50,325 Difference % 197.70% The significant increase is due to the inclusion of a $60,000 fuel system upgrade for the Kau Baseyard. (See Question #6.) 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. federal $ state $ county $ 1.887.804 other $ 02/25/97 Page 1 BUDQ9798.DOC 5. Provide a copy of Form #11-202 for major equipment requests (>$10,000) budgeted for in FY98 by division (if appropriate). If Form #11-202 is not available, provide justification for each major equipment request. See attached for (1) 1/2 ton 4x4 truck. 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. 010-181-5181.52-115 - Fuel System Upgrade -1 - $60,000 We are budgeted to automate the Kau Baseyard fueling station. This includes the installation of the Gasboy Fleetkey System. We are responsible for maintaining our Department's four fueling facilities. (Police maintains five other automated fueling facilities - including Hilo Police, Hamakua Police, Kealakehe Police, Captain Cook Police and Puna Police.) By automating Kau, we will increase our automated sites to three facilities - S. Hilo Baseyard, S. Kohala Baseyard and Kau Baseyard. (The only remaining site would be the N. Kohala Baseyard. See Question #7.) Only one Gaskey is needed to draw fuel at all these automated facilities. Our facilities are open to all County departments/agencies. 7. What programs or services would you like to provide but are unable to do so? If any, describe. The following items are (to date) not budgeted in FY98: 010-181-5181.52-115 - N. Kohala Fuel System Upgrade - $60,000 010-181-5181.52-102 - N. Kohala Fuel System Telephone - $560 We would like to automate the N. Kohala Baseyard fueling station. This would be the last remaining DPW fueling station not on this system. Without this automation, the fuel draws will have to be recorded manually on gastags, totals compiled in one PC system, then inputted into another for vehicle/history/billing information. Telephone money is for the installation and monthly charges for the fuel system lines. A modem is needed so that our Hilo Admin Office can retrieve/transmit data to the site. (This would include polling every morning, checking tank status, validating/invalidating Gaskeys, etc.) 010-181-5181.52-115 - S. Kohala Water Reclamation System - $85,000 02/25/97 Page 2 BUDQ9798.DOC The S. Kohala repair facility needs a water reclamation system. (A similar one has been completed at the S. Hilo Automotive Shop.) As required by the Environmental Protection Agency, this system would protect the ground from contaminants (such as oil, grease and chemicals). We may not be able to steam wash equipment and parts in the future. 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. No. B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. None. 2. List the funding source and rationale for positions to be deleted in FY98. None. 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. None. 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? One (1) Account Clerk position is needed. We have seven repair facilities island -wide - S. Hilo Automotive Shop, Puna DPW Baseyard, Kau DPW Baseyard, Hamakua DPW Baseyard, S. Kohala DPW Baseyard, N. Kohala DPW Baseyard and S. Kona DPW Baseyard. Four of these (S. Hilo, Puna, S. Kohala and S. Kona) are considered the main repair facility in that area. The current Hilo clerical staff consists of (1) Senior Account Clerk, (1) Account Clerk and (1) Automotive Stores Clerk. This clerical staff supports the paper flow of our Division island -wide. Our account clerks process and pay for most all General Funded vehicles/equipment. We interdepartmentally bill all Special Funded agencies for repairs and fuel/lubricants. Also, the automated fuel systems have reduced the amount of work required by the road district clerks, but the work of maintaining fuel balances has shifted to our account clerks. Although automation eases the drivers' part in drawing fuel, our 02/25/97 Page 3 BUDQ9798.DOC account clerks still have to retrieve, translate, interpret and process the information into a usable form. The workload is presently overwhelming, creating a need for another Account Clerk position. 5. Provide a detailed organization chart of your department's operations in FY98. See attached chart. 02/25/97 Page 4 BUDQ9798.DOC Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REOUEST TO BUDGET NEW EQUIPMENT Check One: X Vehicle (449) Office (450) Computer (454) _ Misc. (480) _ DEPARTMENT: PUBLIC WORKS DIVISION: AUTOMOTIVE CONTACT: WALTER LUCAS PHONE: 961-8548 DATE: 10 / 08 / 96 FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C #: 010-181-5181.61-449 I- REQUEST X REPLACEMENT ITEM _ FOR NEW POSITION A. ITEM: 1/2 TON 4X4 TRUCK B. PRIORITY #: C. NUMBER: 1 D. UNIT COST: $ 18,000 E. TOTAL COST: $ 18,000 F. ANNUAL MAINT.: YR. l: $ 500 YR. 2: $ 1,000 YR. 3: $ 1,500 G. SOURCE OF FUNDS: X County _ State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: CH 1551 I. DESCRIBE FEATURES NEEDED: REGULAR SIZE 1/2 TON 4X4 TRUCK WITH AUTOMATIC TRANSMISSION J. _ ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ #20-41-0928, DODGE RAM PICKUP 10 / / 87 41,390 $ 1,500 CH 1551 / / $ II. USES A. ITEM TO BE USED FOR (PURPOSES) : MAINTENANCE REPAIR SERVICES, TROUBLE CALLS AND LOANED OUT TO COUNTY AGENCIES. B. ITEM TO BE USED BY (NAME OF POSITION) : AUTOMOTIVE GARAGE SUPERVISOR AND MECHANICS; WILL ALSO SERVE AS A LOANER C. ITEM WILL BE LOCATED AT (SITE) : HILO AUTOMOTIVE REPAIR SHOP AT SCHULTZ SIDING. B-202 Request to Budget, Nei 7quipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WE ARE CURRENTLY USING CH 1551. IV. ADDITIONAL JUSTIFICATION CH 1551 IS 10 YEARS OLD AND IS SCHEDULED FOR REPLACEMENT IN FY 1997-98. V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES LY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: well- Department Head RlffRRRrtfR!!RlfRlfRrtR!!RRlRRlfRRRRrtf Mt fIRRRlRRRR RYFf RRRrtffRRf Rf Rftf lffffrtRrtfRrt FOR DEPARTMENT OF FINANCE U F ONLY COMMENTS (BUDGET): _ Approved/Recommended, Amount: $ SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved 8-202 to requisition at the time of purchase. 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