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Home My WebLink AboutCOM 0184.016 1996-1998Stephen K. Yamashiro Mayor March 7, 1997 TRANSMITTAL (90urtfV ui'ttfunil OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT 50 Wailuku Drive • Hilo, Hawaii 96720-2484 VITT (808) 961-8379 • FAX (808) 961-8685 '97 MR 10 An 9 23 COUNTY OF HAWAII TO: The Honorable Aaron S. Y. Chung Chairperson, Committee on Finance Hawai'i County Council SUBJECT: 1997-98 Budget and Program Review Questionnaire WE ARE TRANSMITTING THE FOLLOWING ITEMS AS REQUESTED: COPIES DATED DESCRIPTION 1 3/7/97 Response to Questionnaire REMARKS: If there are any questions, please call me at ext. 8379. SIGNED: �ti Edwin S. Taira Assistant Housing Administrator xc: Stephen K. Yamashiro, Mayor (w/encl.) Conti. Dia I 0 • /� . ,n. mo. BUD td. TW Fes_ �r. n$ce.�� Net. NW%Ati qa EQUAL HOUSING OPPORTUNITY 'AN EOUAL OPPORTUNITY EMPLOYER' COUNTY OF HAWAI'I HAWAI' I COUNTY COUNCIL t) PROGRAM AND BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) p�qn 0 7 1997 A. PROGRAMS 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. Existing Housing Division Improve the image of Section 8 by emphasizing adherence to guidelines and by meeting with landlords. As part of the effort to improve the image of Section 8, continue with landlord's newsletter started in third quarter of fiscal year 96/97. Strive to maintain 100% occupancy at Ouli Ekahi Affordable Rental Housing Project. The OHCD took over the management of Ouli in April 1996. Community Development Division Although the goals, objectives, rationale and authority for implementation for the Division have not changed, the projects listed under the objectives have. Therefore, attached is a list of all the CDBG, HOME, ESG, HPG and SPG projects, by district, for fiscal year 1997/1998. (See Exhibit A) Development Division None. Administration Division None. 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. Existing Housing Division Revise, adopt and implement administrative plan for Existing Housing. Completed revision of all rules, including Rule 3 for Existing Housing in December 1996. Adopt and implement rules for ouli Ekahi Affordable Rental Housing Project. Completed rules in June 1996. Community Development Division The Special Purpose Grant was a Congress through Senator Daniel funded the Special Purpose Grant Development Division None. Administration Division None. special appropriation from Inouye. Congress has not for Hawai'i since 1995. 3. Identify programs or divisions (if appropriate) with significant (>lot) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? Existing Housing Division In June 1996 Existing Housing applied for and was approved to receive a grant from HOME. The grant was to provide for supplying tenant -based rental assistance to very -low income participants. The $750,000 grant will provide additional rental assistance, using voucher program guidelines, for 125 more families than are presently being subsidized by Section 8 vouchers and certificates. The grant is for two years. 1289A.DKL - 2 9 Community Development Division None. Development Division None. Administration Division None. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List programs or services provided under each. Existing Housing Division Federal funds available for Certificates, Vouchers, Kulaimano Elderly Housing and HOME TBRA Vouchers: $9,918,470. Although staff members travel to other districts of the island almost weekly, they are headquartered in South Hilo in District 2. Salary & Wages $418,500 Other Expenses 331,654 Total $750,154 Administrative costs for the division vary for each Council district and are dependent on where the tenant leases a unit. Community Development Division For the project budgets, please see Exhibit A. Salary & Wages $247,520 Other Expenses 130,220 Total $377,740 Administrative costs for the division vary for each Council district and are dependent on the location of the project being funded. 1287A.DKL - 3 E Development Division Salary & Wages Other Expenses Total Administrative costs for the district and are dependent on being funded. Administration Division Salary & Wages Other Expenses Total $106,952 11,560 $118,512 division vary for each Council the location of the project $332,936 188,770 $521,706 Administrative costs for the division vary for each Council district. The division supports the other divisions of the OHCD. The administrative costs for the OHCD are allocated to the programs. Provide a copy of Form #B-202 for major equipment requests (>$10,000) budgeted for in FY98 by division (if appropriate). If Form #B-202 is not available, provide justification for each major equipment request. Existing Housing Division Replace motor vehicle, CH -1107. PC workstation/LAN, hardware and software upgrades. Replace existing File Server. (See Exhibit B) Community Development Division R rereMN Development Division None. 1287A. LIQ. - 4 Administration Division Replace existing File Server. (See Exhibit B) 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. Existing Housing Division None. Community Development Division None. Development Division None. Administration Division None. 7. What programs or services would you like to provide but are unable to do so? If any, describe. Existing Housing Division None. Community Development Division None. Development Division None. Administration Division None. 1287A.DKL _ 5 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? If any, describe the source and why you have not been able to access the funding. Existing Housing Division Existing Housing has a Family Self Sufficiency allocation of 25 units which it is not using because the administrative fees which could be earned for the allocation do not begin to cover expenses. The OHCD would spend at least $35,000 and earn about $16,200. Community Development Division None. Development Division None. Administration Division None. B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. Existing Housing Division No new positions proposed. Community Development Division One new position may be proposed to implement federal fair housing requirements. The proposed position may be funded with CDBG funds but position may not be in OHCD. Development Division No new positions proposed. 12e7A. Dui, - 6 Administration Division No new positions proposed. 2. List the funding source and rationale for positions to be deleted in FY98. Existing Housing Division No positions deleted. Community Development Division No positions deleted. Development Division No positions deleted. Administration Division No positions deleted. 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. Existing Housing Division None proposed. Community Development Division None proposed. Development Division None proposed. Administration Division None proposed. 128 ]A. DKL - 7 - N 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? Existing Housing Division None. Community Development Division None. Development Division None. Administration Division None. 5. Provide a detailed organization chart of your department's operations in FY98. Organization Chart attached. (See Exhibit C) 1287A. DI - 8 E COMMUNITY DEVELOPMENT DIVISION PROJECTS 03/07/97 FISCAL YEAR 1997/1998 CDPROG97 wo2,councilrept BY: DISTRICT NT BALAN R A U GRANT YEAR DISTRICT PROJECT NAME AMOUNT AS OF 02/97 PROJECT SPONSOR AS OF 02197 CDBG 1991-10 CDBG 19954 CDBG 1996-10 CDBG 1996-3 CDBG 1997-1 CDBG 1997-7 SPG 1995 SPG 1995 1 1 1 1 1 1 1 Fire Truck Acquisition - Laupahcehoe Brantley Center Reconstr & Repair Hamakua Water Repl (Paauilo/Kekoa/Waip) Fire Truck Acquisition - Laupahoehoe Hamakua Waterline Rep[ - Ookala/Paauhau Laupahcehoe Fire Station - Construction Don Coloma - Inspector Administration $22,500 $22,500 FIRE $114,972 $107,946 NP -BC $486,500 $481,100 NP-HHC $324,693 $324,693 FIRE $500,000 $500,000 NP-HHC $200,000 $200,000 FIRE $15,000 $10375 OHCD $47,654 $4,523 OHCD/ADMIN DISTRICT 1 TOTALS $1,711,319 $1,651,137 Manufacturing Truck Bid Design Manufacturing Truck Applying for CDBG Funds Applying for CDBG Funds On-going CDBG 1997-2 2 Easter Seal Facility - Renovations $85,000 $85,000 NP -Easter S Applying for CDBG Funds CDBG 1997-3 2 Hospice of Hilo - Counseling77raining Center $300,000 $300,000 NP -Hospice Applying for CDBG Funds CDBG 1997-6 2 Hilo Armory - Restoration $390,000 $390,000 P&R Applying for CDBG Funds CDBG 1997-8 2 Wailuku River Park - Plans & Design $36,000 $36,000 P&R Applying for CDBG Funds DISTRICT 2 TOTALS $811,000 $811,000 CDBG 1993-2 3 Housing - Section 202 - Piltmua Street $94,641 $94,641 NP-OHCD EA/desfsurvey/lighl CDBG 1995-9 3 Keaau Community & Senior Center $240,610 $227,591 P&R EA/Design CDBG 1997-5 3 Former Family Crisis Shelter - Demolition $100,000 $100,000 OHCD Applying for CDBG Funds DISTRICT 3 TOTALS $435,251 $422,232 ROAR=Removal of A MiWi,Wnv Bartiera I COMMUNITY DEVELOPMENT DIVISION PROJECTS 03/07/97 FISCAL YEAR 1997/1998 CDPROG97.wb2,councilrept BY: DISTRICT GRANTI BA PR JE A GRANT YEAR DISTRICT PROJECT NAME AMOUNT AS OF 02197 PROJECT SPONSOR AS OF 02197 CDBG 1992-0 4 Program Income (fire truck -central station) $202,001 CDBG 1993-7 4 Housing -Section 811, Mohouli St $75,000 CDBG 1994-3 4 Removal of Arch. Barr. -County Bldg $115,000 CDBG 1995-1 4 Central Fire Station Retrofit $20,000 CDBG 1995-2 4 ROAB - HI Public Safety Bldg Restrooms $130,000 CDBG 1995-2 4 ROAB - Hilo Senior Center $20,000 CDBG 1995-2 4 ROAB - Former JC Penney Building $187,000 CDBG 1995-2 4 ROAR - Hilo Bayfront Park $74,650 CDBG 1995-2 4 ROAB- Onekahakaha Beach Park $105,000 CDBG 1995-2 4 ROAB - DesigrVOther $61,240 CDBG 1995-2 4 ROAB- General $20,315 CDBG 1995-2 4 ROAB - Kawamoto Pool Complex $40,000 CDBG 1995-2 4 ROAB- Public Safety/Civil Defense $1%900 CDBG 1996-4 4 Fire Truck Aoq.- Central ($185933-B-92) $145,192 CDBG 1996-8 4 Lincoln Park Reclamation $354,500 ESG 1996 4 East Hawaii Coalition for the Homeless-Oper $19.064 ESG 1997 4 Hilo Ohana Spouse Abuse Sheller $8,854 ESG 1997 4 Kiheipua Emergency Sheller $12,960 ROAR= Removal of Aroteteclual Bamer$ $202001 FIRE $32,635 NP-SHOC $115,000 DPW $20,000 FIRE $130,000 DPW $20,000 AGING $187,000 DPW $74,650 P&R $105,000 P&R $7,200 DPW $20,315 DPW $40,000 P&R $160900 DPW $145,192 FIRE $343,877 P&R $19,064 EAST HI COALITION $8,854 HILO OHANA $12,960 EAST HI COALITION Manufacturing Truck COMPLETED/CO/EXC $ On hold/plans completed Design Reprog to mese projects Reprog to these projects Reprog to these projects Reprog to these projects Reprog to these projects Final Payment Reprog to other ROAB's Reprog to these projects Contract Manufacturing Truck Design Executing Contract Applying for ESG Funds Applying for ESG Funds COMMUNITY DEVELOPMENT DIVISION PROJECTS 03/07/97 FISCAL YEAR 1997/1998 CDPROG97 wb2,councilfept BY: DISTRICT RAN A N P J GRANT YEAR DISTRICT PROJECT NAME AMOUNT AS OF 02/97 PROJECT SPONSOR AS OF 02/97 CDBG 1995-6 5 Nanawale Ball Field $100,000 $93,500 P&R/NCA Site CDBG 1996-12 5 ROAR - P&R (Pahoa Community Center) $45,000 $45,000 P&R Bid in March CDBG 1996-7 5 Puna Water Master Plan $100,000 $100,000 WATER Scope CDBG 19974 5 Pahoa Multi -Purpose Facility - Land Acq $400,000 $400,000 OHCD Applying for CDBG Funds CDBG 1996-5 6 DISTRICT 5 TOTALS $645,000 $638,500 FIRE EA Final routing CDBG 1994-1 6 Kau Police Station $1,108,907 $618,085 POLICE Construction CDBG 1995-2 6 ROAB - Naalehu Community Center $20,000 $20,000 AGING Reprog to these projects CDBG 1996-12 6 ROAB - P&R (Naalehu Clubhouse) $45,000 $45,000 P&R Bid in March CDBG 1996-2 6 Fire Truck Acquisition - Pahala $347,193 $347,193 FIRE Manufacturing Truck CDBG 1996-5 6 Volunteer Fire Station - HOVE $60,000 $58,950 FIRE EA Final routing DISTRICT 6 TOTALS $1,581.100 $1.089.228 CDBG 1996-12 7 ROAR - P&R (Yano Hall) $56,500 $56,500 P&R Bid in March HOME 1993 7 Pualani Rental Housing $450,000 $450,000 OHCD Contract Review HOME 1995 7 Pualani Rental Housing $147,000 $147,000 HICDC Contract Review HOME 1997 7 Hualalai Elderly Housing $150,000 $150,000 HICDC Applying for HOME Funds HOME P INC 7 Hualalal Elderly Housing $76,294 $76,294 HICDC Applying for HOME-Reprog HOME 1996 9 DISTRICT 7 TOTALS $879.794 $879.794 HICDC Executing SRA ESG 1996 8 Bridge House, Inc $4,750 $4,750 WEST HI OPTIONS ExecutingContract DISTRICT 8 TOTALS $4,750 $4,750 CDBG 1996-12 9 ROAB - P&R (Spencer Beach Park) $28,500 $28,500 P&R Bid in March ESG 1996 9 Kawaihae Transitional Shelter -Operations $18,000 $18,000 CATHOLIC CHARITIES Executing Contract ESG 1997 9 Kawaihae Transitional Shelter -Operations $20,000 $20,000 CATHOLIC CHARITIES Applying for ESG Funds HOME 1994 9 Ouli Self -Help -CHDO $787,000 $787,000 HICDC Planning HOME 1995 9 Hawi Self Help -CHDO $646.000 $646 ,000 HICDC Executing SR Agreements HOME 1996 9 Hawi Self Help- CHDO $150,000 $150,000 HICDC Executing SRA ROAB=Removal orA Mtedwal 6amers COMMUNITY DEVELOPMENT DIVISION PROJECTS 03/07/97 FISCAL YEAR 1997/1998 CDPROG97.wb2,wuncilrept BY: DISTRICT RANT ISALANUL PROJECT STATUS GRANT I YEAR DISTRICT I PROJECT NAME AMOUNT AS OF 02/97 PROJECT SPONSOR AS OF 02/97 CDBG 1993-1 ALL Big Island Rehabilitation Loan Program $800,000 CDBG 19944 ALL Housing Study Update $40,000 CDBG 1996-6 ALL County ADA Curb Cut Plan $100,000 CDBG 1997-9 ALL Big Island Rehabilitation Loan Program $181,500 HOME 1994 ALL HOME Rehabilitation $113,000 HOME 1995 ALL HOME Rehabilitation $107,000 HOME 1996 ALL Administration - Rental Assistance $55,266 HOME 1996 ALL Rental Assistance $750,000 HOME 1997 ALL Administration - Rental Assistance $55,300 HOME 1997 ALL Rental Assistance $750,000 HPG 1995 ALL HCEOC- Administration $16,100 HPG 1995 ALL HCEOC - Projects $74,630 HPG 1996 ALL HCEOC-Administration $10,000 HPG 1996 ALL HCEOC- Projects $60,000 HPG COUNTY ALL HPG 1995 $9,473 HPG COUNTY ALL HPG 1996 $7,500 HPG COUNTY ALL Balance $95,194 ROAB=Removal of Archils tuml Sanders $800,000 OHCO $40,000 OHCO $100,000 DPW $181,500 OHCD $113,000 HCEOC $107,000 HCEOC $55,266 OHCD/EHD $750,000 OHCD/EHD $55,300 OHCD/EHD $750,000 OHCD/EHD $11,600 HCEOC $74,630 HCEOC $10,000 None $60,000 None $9,473 None $7,500 None $95,194 None Seeking Applications Executing Contract Conducting Study Applying for CDBG Funds Dev policies & procedures Dev policies & procedures EA Comp/Implement EA Comp/Implement Applying for HOME Funds Applying for HOME Funds implementing implementing On -hold until 1995 completed On -hold until 1995 completed see 1995 HPG see 1996 HPG hold for future HPG match Form #: B-202 7/1/94 Check One Giai3\;yYulaiJl�F CONTACT: FISCAL PERIOD DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT - vehicle (449) Office (450) X Computer (454) Misc. (480) MAYOR'S OFFICE DIVISION: OHCD Edwin S. Taira PHONE: X8379 DATE: 1 / 8 /97 July 1, 199 7 to June 30, 1998 A/C #: 152-461-5466.06-454 I. REQUEST A. ITEM: FILE SERVER B. PRIORITY #: 1 C. NUMBER: 1 D. UNIT COST: $ 25,000 E. TOTAL COST: $25,000 F. ANNUAL MAINT.: YR. 1: $none YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: _ County _ State 8 Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: 2 x 166MHz Pentium Pro CPU, I28MB ECC RAM. -- 4 x 2.1 GB Hard drive 4X CD-ROM drive, 512KB cache, dual controls- mirrorpd J. ADDITIONAL ITEM X REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ Administration File Server 2 / / 94 $ Section 8 File Server 4 / / 94 $ II. USES A. ITEM TO BE USED FOR (PURPOSES): FILE SERVER for LAN of our agency B. ITEM TO BE USED BY (NAME OF POSITION): All personnel Housing & Community aeveloument Specialist I II III IV V VI C. ITEM WILL BE LOCATED AT (SITE): 50 Wailuku Drive, Hilo, HI 96720 EXHIBIT "B" B-202 Request to Budget, New EL _pment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: We use 2 LAN's at our agency w/two separate file servers ( 1 Admin & 1 Section 8) IV. ADDITIONAL JUSTIFICATION Office 'ntergration of LAN systems will improve productivity and accessibiltv for employees expected new software demands are greater than current hardware capability V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES X NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: d� of / i J`'�7 6epartment Head ::x::x:xszx:zx:xwx:z:zr�x::xzt:zsx:xx:xzx:xxse:x:xx:s:z::r x:,tzxztxxz:xzxx FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: SIGNED: APPROVED: Director yf Finance Mayor Deferred Denied DATE: Note: Attach approved 3-202 to requisition at the time of purchase. _ _ a Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) X Computer (454) Misc. (480) _ DEPARTMENT: MAYOR'S OFFICE DIVISION: OHCD (SITE): 50 Wailuku Drive, Hilo, HI CONTACT: EDWIN S. TAIRA PHONE: X8379 DATE: 11 / 14/ 96 FISCAL PERIOD: July 1, 1997 to June 30, 199 8 A/C #: L52-461-5466.06-454 I. REQUEST A. ITEM: HARDWARE UPGRADES B. PRIORITY #: Z C. NUMBER: D. UNIT COST: $ E. TOTAL COST: $20,000.00 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: County State X Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: COMPATIBILITY WITH NEW SOFTWARE EXPECTED TO BE IN PLACE AND WITH EXISTING HARDWARE J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ Monitors keyboards, CPU's, RAM, / / $ 1991-1994 LAN cards video cards cabline, etc. / / $ II. USES A. ITEM TO BE USED FOR (PURPOSES) : MEETING SOFTWARE REQUIREMENTS TO RUN ON OFFICE INTRANET B. ITEM TO BE HOUSING AND USED BY (NAME OF POSITION) : ASSISTANT COMMUNITY DEVELOPMENT SPECIALIST I, II, III, HOUSING ADMINISTRATOR IV, V, & VI C. ITEM WILL BE LOCATED AT (SITE): 50 Wailuku Drive, Hilo, HI L E- B-202 Request to Budget, New Equipment Page Two III IV CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: HARDWARE IN CURRENT USE IS 2 TO 5 YEARS OLD ADDITIONAL JUSTIFICATION EXPECTED NEW SOFTWARE DEiMAVD GREATER HARDWARE CAPACITY USEFUL LIFE OF HARDWARE IS NEARING END V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES X NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: department Head FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved B-202 to requisition at the time of purchase. Form #: B-202 7/i/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: Vehicle (449) Office (450) X Computer (454) Misc. (480) DEPARTMENT: MAYOR'S OFFICE POSITION DIVISION: OHCD PURCHASE (EXPLAIN): USED FOR (PURPOSES) : OPERATING ENVIRONMENT. SYSTEM ENHANCEMENTS, If replacement, list CONTACT: EDIWN S. TAIRA PHONE: X8379 DATE: LL/ 14/96 Mileage Annual Item FISCAL PERIOD: July 1, 1997 to June 30, 199 8 A/C #: L52-461-5466.06-480 I REQUEST A. ITEM: SOFTWARE UPGRADES B. PRIORITY #: 3 C. NUMBER: D. UNIT COST: $ E. TOTAL COST: $12,000.00 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: County State X Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: ABLE TO REPLACE CURRENT VERSIONS OF VARIOUS SOFTWARE FOR LAN AND WORKSTATIONS J. ADDITIONAL ITEM R REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): USED FOR (PURPOSES) : OPERATING ENVIRONMENT. SYSTEM ENHANCEMENTS, If replacement, list item(s) to be replaced by this purchase: B. ITEM Date Mileage Annual Item COMMUNITY DEVELOPMENT SPECIALIST III, IV, V, & VI Purchased (If Auto) Maint. $ ITEM MS-DOS 6.22 WordPerfect, Quattro / / $ 1993 - 1995 Pro and numerous other software / / $ II. USES A. ITEM_ TO BE USED FOR (PURPOSES) : OPERATING ENVIRONMENT. SYSTEM ENHANCEMENTS, WORD PROCESSING, SPREADSHEETS PROJECT SCHEDULES B. ITEM TO BE USED BY (NAME OF POSITION) : ASSISTANT HOUSING ADMINISTRATOR HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST III, IV, V, & VI C. ITEM WILL BE LOCATED AT (SITE): 50 Wailuku Drive, Hilo, HI B-202 Request to Budget, New Equipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: SOFTWARE USED IS CURRENTLY 1 TO 3 YEARS IV. ADDITIONAL JUSTIFICATION EXPECTED NEWER VERSIONS OF SOFTWARE IN USE BY PERSONNEL WILL FACILITATE EASE OF OF USE AND SOLVE INADEQUACIES OF OLDER SOFTWARE V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES X NO B. IF YES, PROJECT TITLE: NUMBER: C.. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: // /i S� / pG zoepartment Head xz:xzxxx:x::t*sxxx::zYtyexxxxxtsx z:x:xz:■:xzxxzxx:x:xx:xt::xtsxzxx:xesxxxz FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: _ Approved/Recommended, Amount: SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: DATE: Note: Attach approved 3-2C2 to requisition at the time of purchase. Form #: B-202 7/1/94 DEPARTMENT OF FINANCE REQUEST TO BUDGET NEW EQUIPMENT Check One: x Vehicle (449) Office (450) Computer (454) Misc. (480) DEPARTMENT: MAYOR'S OFFICE DIVISION: OHCD CONTACT: EDWIN S. TAIRA PHONE: x8379 DATE: 11 / 14 / 96 FISCAL PERIOD: July 1, 1997 to June 30, 199__8_ A/C #: 152-461-5466.06-449 I. REQUEST A. ITEM: 4 x 4 UTILITY VEHICLE B. PRIORITY #: C. NUMBER: 1 D. UNIT COST: $ 21,000 E. TOTAL COST: $ 21,000.00 F ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ J. ADDITIONAL, ITEM x REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ JEEP CHEROKEE 5 / /92 $ II. USES A. ITEM TO BE USED FOR (PURPOSES) : ON-SITE INSPECTION OF VARIOUS PROJECTS, TENANT DWELLINGS B. ITEM TO BE USED BY (NAME OF POSITION) : HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II. IV, V, & VI C. ITEM WILL BE LOCATED AT (SITE): 50 Wailuku Drive, Hilo, HI G. SOURCE OF FUNDS: County State K Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: 2 Door, 4 x 4, auto transmission J. ADDITIONAL, ITEM x REPLACEMENT ITEM _ FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN): If replacement, list item(s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ JEEP CHEROKEE 5 / /92 $ II. USES A. ITEM TO BE USED FOR (PURPOSES) : ON-SITE INSPECTION OF VARIOUS PROJECTS, TENANT DWELLINGS B. ITEM TO BE USED BY (NAME OF POSITION) : HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II. IV, V, & VI C. ITEM WILL BE LOCATED AT (SITE): 50 Wailuku Drive, Hilo, HI B-202 Request to Budget, New Ec_:ipment Page Two III. CURRENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: VEHICLES CURRENTLY USED ARE 4 YEARS OLD IV. ADDITIONAL JUSTIFICATION V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? _YES _NO B. IF YES, PROJECT TITLE: NUMBER: C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO OPERATE AND MAINTAIN THIS EQUIPMENT: SUBMITTED BY: partment Head FOR DEPARTMENT OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION: Approved/Recommended, Amount: SIGNED: APPROVED: Director of Finance Mayor Deferred Denied DATE: : ---TE: Note: Attach approved B-202 to requisition at the time of purchase. Submitted by: Housing Administrator Date: r/�,/i(, ------------------ Approved by: t? (j M yor Date: I i Vq 6 Hawaii County Housing Agency County of Hawaii TABLE OF ORGANIZATION AS OF11/01/96 Office of Housing and Community Development Housing Administrator A-18 Z 0059 Assistant Housing Administrator EM -03 H 0026 ri I Existing Housing I I Development Division + Division Chart II Chart II Clerical Services Branch Sr. Clerk Steno SR -11 3352 Clerk/Typist SR -08 3485 H 0018 Temp Community Development Division Chart II Secretarial Services Private Secretary SR -20 3353 Accounting Services Branch Accountant III SR -22 3350 Accountant II SR -20 3856 Account Clerk SR -11 3351 3484 MD:11960C.DFT 11/01/96 Existing Housing Division Housing and Community Development Specialist VI SR -26 H 0007 Counseling Services Branch Housing and Community Development Specialist V SR -24 H 0025 Housing and Community Development Specialist III SR -20 H 0013 H 0005 H 0017 H 0029 Housing and Community Development Specialist I SR -16 H 0027 H0002 Temp Hxxxx Temp Support Services Branch Housing and Community Development Specialist IV SR -22 H 0016 Housing Quality Standards Technician III SR -17 H 0028 Housing and Community Development Worker III SR -13 H 0001 Housing and Community Development Worker II SR -11 H 0020 Sr. Clerk SR -10 3354 Clerk -Typist SR -8 H 0021 Temp. Student Hire V 0012 V 0014 Chart II Development Division Housing and Community Development Specialist VI SR -26 H 0008 (1/2 time - assigned to Com Dev) Housing and Community Development Specialist V SR -24 H 0004 (Supervised by Com Dev) Senior Clerk SR -10 Hxxx Temp (Supervised by Comm Dev) Community Development Division Housing and Community Development Specialist VI SR -26 H 0012 Housing and Community Development Specialist V SR -24 H 0009 H 0030 Housing and Community Development Specialist II SR -18 110024 Temp MID:1196OC.DFT 11/01/96