HomeMy WebLinkAboutCOM 0184.017 1996-1998 DEPARTMENT OF PARKS AND RECREATION
HAWAII COUNTY COUNCI ~~qqpp~ nn~ 10 17
PROGRAM AND BUDGET REVIEW QUE (9iViV~HZE
Fiscal Year 1997-98 (FY98)
Administration Section GOUN`Y ~',L'eRK
t.'f'~JNTY OF HAWAII
The various divisions have compiled their own program and budget review
questionnaires. Along with the Administration Section review, this completes the
submission for Department of Parks and Recreation.
This first section is the Administrations response:
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY98 budget and the
rationale and authority for implementation.
The Department of Parks and Recreation strives to improve the quality of life of
our residents and visitors by providing a full range of recreation areas, and
activities through its various facilities, programs, and services.
New goals and objectives are:
1. Streamline and improve the recreational and cultural facilities and
programs offered.
2. Offer a wider range of programs and activities for all age groups.
2. Identify goals and objectives that are to be discontinued in FY98 and the
rationale for termination.
There will be no discontinued goals and objectives. The department continues
to pursue its current objectives with modifications due to budget constraints.
3. Identify programs or divisions (if appropriate) with significant 10%) budget
increases or decreases from the current year and the rationale for change in
FY98. Wha[ impact do you expect these changes to have on services provided?
Administrations budget has no significant changes for FY98. Please see the
division responses attached.
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4. Breakdown your department budget by division (if appropriate) and funding
source(federal, state, county, other). List programs or services provided under
each.
The Administrations budget includes $432,768 in salaries and wages, and
$49,670 for other current expenses. There is -0- budgeted for equipment
purchases for FY98. The entire Administration budget is General funded.
Please see the division responses attached.
5. Provide a copy of form B-202 for major equipment requests(>$10,000)
budgeted for in FY98 by division (if appropriate). If Form #B-202 is not
available, provide justification for each major equipment request.
No equipment purchases are being requested for the Administration, but the
division requests are included in their responses.
6. List major professional service contracts $25,000) budgeted for in FY98 by
division (if appropriate) and the rationale for each major contract.
Professional Services contracts for Administration do not exceed $25,000, but
the various division contracts are included in their responses for your review.
7. What programs or services would you like to provide but are unable to do so?
If any, describe.
Due to budget constraints, the following is a list of services or programs the
Department would like to implement, but are unable to.
1) A longer summer fun program. At least an 8 week session.
2) Junior Life Guard programs for teenagers.
3) Jet Ski water rescue.
4) Computerized island-wide, facility/pavilion camping, reservation
system.
PAGE 2
8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those
already in place that could supplement or enhance programs or services
currently provided? If any, describe the source and why you have not been able
to access the funding.
We have not identified specific outside funding, but there are definitely other
sources such as grants, which the department could utilize to enhance and
improve our programs and services. We are unable to access the funding due to
insufficient personnel and expertise in this area.
B. EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY98
budget.
There are no new positions reflected in the Administrations FY98 budget.
2. List the funding source and rationale for positions to be deleted in FY98.
None.
3. List position reallocations that are planned for in FY98 and the rationale for
reallocation.
Position reallocations planned for FY98:
Account Clerk - SRl l to Pre Audit Clerk - SR13
Account Clerk - SRl l to Senior Account Clerk - SR13
The first Account Clerk position is responsible for complete review of the
Departments entire payroll. (excess of 400 employees) This includes
computation for all Workers Compensation, Leave and Attendance records,
adjustments, and all other calculations relating to payroll. Position includes
advising other division Account Clerks of the proper payroll procedures.
The second Account Clerk position is responsible for processing of Purchase
Requisitions, Invoices, Payments, and Transfers. Keeps the subsidiary ledger
of expenditures by section on a daily basis, and assists in maintaining the
equipment inventory.
PAGE 3
4. What positions would you like to add, fill or fund that are not in your FY98
budget and why?
An additional Account Clerk position is required to process payroll on a timely
basis. The department has grown to proportions that require more than 1 FTE
for the 400+ time sheets and attendance records processed each pay period.
There is currently only 3 FTEs in the entire accounting staff. One Accountant,
and two Account Clerks.
The growth of the department has also impacted the personnel section with
increased demands in processing personnel transactions, interviews, and
maintaining accurate personnel records. A Clerk Typist position is required to
assist personnel in carrying out all personnel functions for the entire
department and provide clerical support to the 5 sections without clerks. There
is currently only one Personnel Management Specialist, and one Departmental
Personnel Clerk.
5. Provide a detailed organization chart of your department's operations in FY98.
Organizational chart attached.
PAGE 4
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HAWAII COUNTY BAND
Department of Parks and Recreation
County of Hawaii
RESPONSE TO
HAWAII COUNTY COUNCIL
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE (FY98)
A. PROGRAMS
1. No new goals and objectives.
2. No goals and objectives are discontinued.
3. Salary and wages not incYuded, the Hawaii County Band (FY98) budget will
be reduced by 33%. The most significant impact is on the band's lower
morale and esteem, though the performance level will not drop due to the
band members' professionalism and pride.
The next impact would be a reduction in performances outside of Hilo and
overall amount of services. Also immediate withdrawal from performances
that may cause damage due to inclement weather because of the reduction
in repair funds and the majority useage of member's own instruments.
As far as salary and wages, many members of the band have not received
a raise for over 8 years. With the rise in minimum salary, the number
of services has to be reduce so junior members in the band do not work
for less than minimum wage.
4. NA
5. NA
6. NA
7. NC
8. NONE
B. EMPLOYEES
1. NA
2. NA
3. NA
4. The band would like to add and fund: one to five Musician I (MCO1--
$1,848 annually per position). These positions would replace positions
cut in the past years and would fill out and supplement missing band
parts that caould enhance the overall performance and sound of the
organization.
HAWAII COUNTY BAND ORGANIZATIONAL CHART
Director A 07
d.
MCO
MC05 MC05 MC 5 MC05 MC05 MCO5 MC05
MC 4 MC~4 MC 4 MC~4 MC~4 MC~4 MC~4 MC~4
MC~3 MC03 MC.3 MC~3 MC~3 MC~3 MC~3 MC03
MC 3 MC~3 MC~2 MC~2 MC~2 MC 2 MC`D2 MC~2
MC 2 MC~2 MC~2 MC~1 MC~1 MC 1 MC'O1
. George Yoshida
~ Dfrccror
;i~
Stephen K. Yamashiro '
Mayor ; Juliette M. Tulang
q: a Depwy Dirccror
~~i'pI'iw?'~
~IIiYi~~ II~ ~2C~lI<ATi
DEPARTMENT OF PARKS AND RECREATION
25 Aupuni Street, Room 210 • Hilo. Hawaii 96720-4252
(808)961-8311
Inter-Departmental Memorandum
TO: ~ Juliette Tulang, Deputy Director
FR: Roxcie L. Wal jen
Culture & Art Se tion
RE: 97-98 Budget & Program Review Questionaire
Date: March 1, 1997
The following responses are provided for the attached questionaire.
Should you have any questions, feel free to call me at 961-8706.
A. PROGRAMS
1. Goal: Provide educational and leisure time activities
to share, preserve, perpetuate and Foster the
appreciation of our rich, multi-cultural heritage,
the arts, history and the humanities.
Objectives:
* Develop and conduct community cultural revival
programs to preserve ethnic traditions and
heritage, encourage craftsmanship and promote
cultural cottage industry.
* Develop and conduct various workshops, classroom
instruction for youth, teens, adults and senior
citizens.
* Conduct Cultural Tourism project to promote
the Big Island's music, dance and culture.
* Create a publication networking vehicle which
includes all upcoming Culture & Art programs
activities islandwide.
* Contribute to the Cultural Recreation Fund #341
through self-supporting programs and activities.
Page 2
Objectives: (continued)
* Promote the Parks & Recreation's Culture
and Arts Section through newspaper, radio,
television, brochures and flyers.
2. No goals or objectives are to be discontinued in 1998.
I hope to expand goals and objectives to enhance programs
and services.
3. N/A
4. The Culture & Arts Section is appropriated funding through
the County. However, fees are collected for services.
These fees recover approximately 108 of total budget.
5. No major equipment request submitted.
6. No professional service contracts greater than $25,000.
7. Ideally, I would like to have a "Home" facility where
artists can have a studio-like area for painting..and
additional space for classes: and activities scheduled
during the same times, days etc.
8. There are grants available through various agencies
for culture and art programs and activities. We have
collaborated with several agencies/businesses to assist
with expenses and costs associated with implementation
of such projects.
B. EMPLOYEES:
1. There are no new positions reflected in FY98 budget.
2. No positions to be deleted; have relied on CVE workers,
JOBS participants/volunteers and other employment training
agencies.
3. No reallocations planned for 1998.
4. I would like to see the C & A Recreation Specialist II,
SR 22 position reallocated to a SR 24 to achieve parity
with other Supervisory positions in the Department. This (SR22)
is the only position that provides services and programs
islandwide, supervises and monitors its islandwide
activities and must also supervise its employee along with
all other volunteers required to maintain current level
of services. The scope of this position entails much more
planning, organizing and ^ollaboration with other agencies.
Culture b Arts Org, ization Chart
Parks & Recreation Department
George Yoshida, Director
Juliette Tulang Deputy Director
Other Divisions---------- Administration -----Other Divisions----
Administrative Assistant/Planner
Glenn Mi ao
Culture & its Section
Roxcie L. Waltjen
C & A Specialist II
Charles Ikeda
C & A Specialist I
_ COUNTY OF HAWAII
HAWAII COUNTY COUNCIL
PROGRAM AND BUDGET REVIE~t' QUESTIONNAIRE
Fiscal Ycar 1997-98 (FY98) -
A. PROGRAMS
I . Identify new goals and objectives reflected in your FY98 budget and the rationale and authority
for implementation.
2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for
termination.
3. Identify programs or divisions (if appropriate) with significant l0%) budget increases or
decreases from the current year and the rationale for change in FY98. What impact do you
expect these changes to have on services provided?
4, Breakdown your department budget by division (if appropriate) and funding source (federal,
state, county, other). List programs or services provided under each.
5. Provide acopy ofForm ;rB-202 for major equipment requests (>$10,000) budgeted for in FY98
by division (if appropriate). If Form nB-202 is not available, provide justification for each
major equipment request.
6. List major professional service contracts (>$25,000) budgeted for in FY9S by division (if
appropriate) and the rationale for each major contract.
7. What programs or services would you like to provide but are unable to do so? If any, describe.
8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place
that could supplement or enhance programs or services currently provided? If any, describe the
source and why you have not been able to access the funding.
B, EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY98 budget.
2. List the funding source and rationale for positions to be deleted in FY98.
List position reallocations that are planned for in FY98 and the rationale for reallocation.
4. What positions would you like to add, 611 or Cund that are not in your FY98 budget and why?
5. Provide a detailed organization chart of your department's operations in FY98.
IF YOU HAVE ANY QUESTIONS REGARDING THIS QUESTIONNAIRE, CALL RICK
SUMADA AT THE LEGISLATIVE AUDITOR'S OFFICE, EXTENSION 8564.
. F~
.i~ J~•
CGS,,: ; ..:;ll
j ~
February 19, 1997 nn
"1~
,
To: George Yoshida, Director
Dept, Parks and Recreation
From: Marvin Iida '
Hilo Municipal G.C.
Subject: BAWAIII COUNTY COUNCIL
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
Attached is the questionnaire from the Council's Finance Chairman. If you
have any gestions call me. _
I wasn't quite sure how to answer the questions relative to the anticipated
personnel changes being that we are still unsure as to how we will handle the
golf carts.
COUNTY OF HAWAII _
HAWAII COUNTY COUNCIL
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
Fiscal Year 1997-98 (FY98)
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY98 budget and
the rationale and authority for implementation.
The Hilo Municipal Golf Course has not identified any "new" goals
and objectives for FY98 budget. As in the past years the goal has
been to "provide the golfing public with a challenging, safe, and
well maintained facility."
2. Identify goals and objectives that are to be discontinued in FY98 and
the rationale for termination.
There are no plans to discontinue any goals and objectives in FY98.
The overall objective is to continue with existing programs.
3. Identify programs or divisions (if appropriate) with significant
(>l0a) budget increases or decreases from the current year and the
rationale for change in FY98. What impact to you expect these
changes to have on services provided?
The anticipated reduction of funding is primarily from the
Equipment Account. All requests are for replacement of existing
equipment. The delay in obtaining replacement equipment will have
little effect on services provided in .that existing equipment
scheduled for replacement are for the most part still serviceable
and could possibly be pressed for another year of service.
However, it should be noted that major disruptions in the equipment
replacement program will result in the need to "catch up" a
situation which we have found to be costly in terms of financial,
and prudent use of time and manpower resources.
4. Breakdown your department budget by division (if appropriate) and
funding (federal, state, county, other). List programs covered under
each.
The golf course is a County funded program.
5. Provide a copy of Form #B202 for major equipment requests (>$10,000)
budgeted for FY98 by division (if appropriate). If Form # B202 is
not available, provide justification for each major equipment
request.
Attached are copies of the B202's for a tractor mower ($85,000),
greensmower ($25,000), utility vehicle ($18,000), and gang mower
cutting units ($18,000).
page 2
budget questions
02/19/97
6. List major professional services contract (>$25,000) budgeted for in
FY98 by division (if appropriate) and the rationale for each major
contract.
There are no funds for professional services contracts requested
for in the golf course's FY98 budget.
7. What programs or services would you like to provide but are unable to
do so? If any, describe.
There are no programs or services identified.
8. Are there other funding sources (e.g. grants, entitlement, etc.)
other than those already in place that could supplement or enhance
programs or services currently provided? If any, describe the source
and why you have not been able to access the funding.
We are not aware of funding or other resource sources available to
the golf course.
B. EMPLOYEES
1. List the funding sources and rationale for new positions reflected in
your FY98 budget.
There are no new position requests in the FY98 budget for the golf
course.
2. List the funding source and rationale for positions to be deleted in
FY98.
There are no requests for the deletion of positions in the FY98
budget for the golf course.
3. List positions reallocations that are planned for *h~* ,r ~ lz ~
in FY98 and the rationale for reallocation.
We are currently evaluating the possibility of reallocation of the
two part-time Starters to full-time status. The rationale for this
personnel action depends on the County plans to handle the rental
of riding golf carts at the Municipal Golf Course.
We are evaluating several scenarios as to how the duties and
functions of cart handling is parceled out between the County and
the Concessionaire. If the County in any way "handles" the carts
which includes collection of fees, the part-time Starters would
need to be re-allocated.
page 3
budget questions
02/19/97
4. What positions would you like to add, fill or fund that are not in
your FY98 budget and why?
Other than the possibility of re-allocating the two part-time
Starters there are no other positions that we would like to add to
the FY98 budget for the Hilo Municipal Golf Course.
5. Provide a detailed organizational chart of your department's
operations in FY98. J
Attached is the table of organization for the Hilo Municipal Golf
Course.
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Form B-202
.7/1/94
DEPARTMENT OF FINANCE
REQUEST TO BUDGET
NEW EQUIPMENT
Check One: Vehicle (449) Office (450) Computer (454)
X Misc. (480)
DEPARTMENT: PARKS AND RECREATION DIVISION: HILO MUNICIPAL GOLF COURSE
CONTACT: MARVIN IIDA PHONE: 959-7711 DATE: 10/22/96
FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C 5561.06 480
I. REQUEST
A. ITEM: SPARTAN GANG MOWER UNITS B. PRIORITY
C. NUMBER: 7 D. UNIT COST: $ 2,570 E. TOTAL COST: $ 18,000
F. ANNUAL MAINT.: YR. 1: $ WARRANTY YR. 2: $ 100 YR. 3: $ 100
G. SOURCE OF FUNDS: X County State Fed Other:
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATURES NEEDED: NEEDED TO REPLACE OLDER UNITS USED
WITH THE PARKMASTER FAIRWAY MOWERS MUST BE COMPARABLE WITH TORO
J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
If replacement, list item(s) to be replaced by this purchase:
Item Date Mileage Annual
Purchased (If Auto) Maint. S
CONTINUOUSLY REPLACED ITEMS / / $
/ / $
II. USES
A. ITEMS TO BE USED FOR (PURPOSES): TO ATTACH TO THE TORO PARKMASTER
FAIRWAY MOWERS THESE ARE REPLACEMENT ITEMS
B. ITEMS TO BE USED BY (NAME OF POSITIONS): GROUNDSKEEPERS III, II,_
AND I'S
C. ITEM WILL BE LOCATED AT (SITE): HILO MUNICIPAL G.C. MAINTENANCE
Form B-202
7/1/94
DEPARTMENT OF FINANCE
REQUEST TO BUDGET
NEW EQUIPMENT
Check One: Vehicle (449) Office (450) Computer (454)
X Misc. (480)
DEPARTMENT: PARKS AND RECREATION DIVISION: HILO MUNICIPAL GOLF COURSE
CONTACT: MARVIN IIDA PHONE: 959-7711 DATE: 10/22/96
FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C 5561.06 480
I. REQUEST
A. ITEM: TRACTOR MOWER B. PRIORITY
C. NUMBER: 1 D. UNIT COST: $ 85,000 E. TOTAL COST: $ 85,000
F. ANNUAL MAINT.: YR. 1: $ wARxANTr YR. 2: $ 500 YR. 3: $ 500
G. SOURCE OF FUNDS: X County State Fed Other:
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATURES NEEDED: CAPABLE OF ATTACHING TO SPARTAN GANG
MOWER SYSTEM (TORO) DIESEL ENGINE
J. X ADDITIONAL ITEM REPLACEMENT ITEM ~ FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
If replacement, list item(s) to be replaced by this purchase:
Item Date Mileage Annual
Purchased (If Auto) Maint. S
/ / $
/ / $
II. USES
A. ITEMS TO BE USED FOR (PURPOSES): MOWING FAIRWAYS AND OTHER AREAS
OF THE GOLF COURSE WITH GANG MOWER UNITS
B. ITEMS TO BE USED BY (NAME OF POSITIONS): MECHANIC, GROUNDSKEEPER
III II AND I'S
C. ITEM WILL BE LOCATED AT (SITE): HILO MUNICIPAL G.C. MAINTENANCE
B-202
Request to Budget; New .uipment
Page Two
III . CURRENT SITUATION _
A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WE ARE CURRENTLY OPERAT-
ING TWO GANG MOWER UNITS, IT IS CRITICAL THAT AT LEAST TWO ARE WORKING
IV. ADDITIONAL JUSTIFICATION
MOWING OF THE FAIRWAYS IS A DAILY CHORE WHICH CANNOT BE PUT OFF FOR
ANY LENGTH OF TIME
V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY
A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? Yes No
B. IF YES, PROJECT TITLE: NUMBER
C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO
OPERATE AND MAINTAIN THIS EQUIPMENT:
SUBMITTED BY:
Department Head
***************************************************************************
FOR DEPARTMENT OF FINANCE USE ONLY
COMMENTS (BUDGET) :
ACTION:
Approved/Recommended, Amount : $ Deferred Denied
SIGNED: DATE :
Director of Finance
APPROVED DATE :
Mayor
Note: Attach approved B-202 to requisition at the time of purchase.
B:B2021997.EQP
Form B-202
7/1/94
DEPARTMENT OF FINANCE
REQUEST TO BUDGET
NEW EQUIPMENT
Check One: Vehicle (449) Office (450) Computer (454)
X Misc. (480)
DEPARTMENT: PARKS AND RECREATION DIVISION: HILO MUNICIPAL GOLF COURSE
CONTACT: MARVIN IIDA PHONE: 959-7711 DATE: 10/22/96
FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C 5561.06 480
I. REQUEST
A. ITEM: TURF UTILITY VEHICLE B. PRIORITY
C. NUMBER: D. UNIT COST: $ 18,000 E. TOTAL COST: $ 18,000
F. ANNUAL MAINT.: YR. 1: $ wARaaNTY YR. 2: $ 150 YR. 3: $ 200
G. SOURCE OF FUNDS: X County State Fed Other:
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATURES NEEDED: THREE-WHEELED HYDRAULIC DUMP, PTO,
STANDARD TRANSMISSION HIGH AND LOW RANGE COMPATIBLE WITH CUSHMAN
J. ADDITIONAL ITEM X~ REPLACEMENT ITEM FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
If replacement, list item(s) to be replaced by this purchase:
Item Date Mileage Annual
Purchased (If Auto) Maint. S
OLDEST AND WORST UTILITY VEHICLE / / $
/ / $
II. USES
A. ITEMS TO BE USED FOR (PURPOSES): VARIOUS GROUNDSKEEPING CHORES
TO HAUL MATERIAL TOOLS AND PERSONNEL TO AND FROM JOB SITES
B. ITEMS TO BE USED BY (NAME OF POSITIONS): MECHANIC. GROUNDSKEKEPERS
III II AND I'S
C. ITEM WILL BE LOCATED AT (SITE): HILO MUNICIPAL G.C. MAINTENANCE
B-202
Request to Budget; New puipment
Page Two
III . CURRENT SITUATION _
A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: CURRENTLY IN USE ARE
SIX UTILITY VEHICLES OF VARYING AGE AND CONDITION OF WEAR AND TEAR
IV. ADDITIONAL JUSTIFICATION
THE UTILITY VEHICLES ARE USED ON A DAILY BASIS FOR ALL OF THE CHORES
ON THE COURSE. THE PTO WILL ENABLE USE WITH OTHER EQUIPMENT/PUMPS
V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY
A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? Yes No
B. IF YES, PROJECT TITLE: NUMBER
C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO
OPERATE AND MAINTAIN THIS EQUIPMENT:
SUBMITTED BY:
Department Head
***************************************************************************
FOR DEPARTMENT OF FINANCE USE ONLY
COMMENTS (BUDGET) :
ACTION:
Approved/Recommended, Amount : $ Deferred Denied
SIGNED: DATE:
Director of Finance
APPROVED DATE:
Mayor
Note: Attach approved B-202 to requisition at the time of purchase.
B:B2021997.EQP
Form B-202
7/1/94
DEPARTMENT OF FINANCE
REQUEST TO BUDGET
NEW EQUIPMENT
Check One: Vehicle (449) Office (450) Computer (454)
X Misc. (480)
DEPARTMENT: PARKS AND RECREATION DIVISION: HILO MUNICIPAL GOLF COURSE
CONTACT: MARVIN IIDA PHONE: 959-7711 DATE: 10/22/96
FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C 5561.06 480
I. REQUEST
A. ITEM: TRIPLEX GREENSMOWER B. PRIORITY
C. NUMBER: 1 D. UNIT COST: $ 25.000 E. TOTAL COST: $ 25,000
F. ANNUAL MAINT.: YR. l: $ WARRANTY YR. 2: $ 500 YR. 3: $ 500
G. SOURCE OF FUNDS: X County State Fed Other:
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATURES NEEDED: THREE-WHEELED, THREE HYDRAULIC 7-BLADE
CUTTING UNITS INTERCHANGEABLE WITH TORO GREENMASTER 3-3000 SERIES
J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
If replacement, list item(s) to be replaced by this purchase:
Item Date Mileage Annual
Purchased (If Auto) Maint. S
OLDEST AND WORST TRIPLEX MOWER / / $
/ / $
II. USES
A. ITEMS TO BE USED FOR (PURPOSES): ALL OF THE GREENS MOWING CHORES
OF THE GOLF COURSE FROM REGULAR TO GROOMING TO VERTICAL MOWING
B. ITEMS TO BE USED BY (NAME OF POSITIONS): GROUNDSKEEPERS III, II
AND I'S
C. ITEM WILL BE LOCATED AT (SITE): HILO MUNICIPAL G.C. MAINTENANCE
B-202
Request to Budget; New ,quipment
Page Two
III . CURRENT SITUATION
A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: SIMILAR GREENSMOWERS
ARE IN USE TO DO ALL OF THE MOWING CHORES
IV. ADDITIONAL JUSTIFICATION
THE GREENS ARE MOWED ON A DAILY BASIS AND THIS EQUIPMENT MUST BE
ABLE TO PERFORM AS SUCH WITHOUT ANY DOWN TIME.
V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY
A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? Yes No
B. IF YES, PROJECT TITLE: NUMBER
C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO
OPERATE AND MAINTAIN THIS EQUIPMENT:
SUBMITTED BY:
Department Head
******************************** ******************************************
FOR DEPARTMENT OF FINANCE USE ONLY
COMMENTS (BUDGET) :
ACTION:
Approved/Recommended, Amount : $ Deferred Denied
SIGNED: DATE :
Director of Finance
APPROVED DATE:
Mayor
Note: Attach approved B-202 to requisition at the time of purchase.
B:B2021997.EQP
Form B-202
7/1/94
DEPARTMENT OF FINANCE
REQUEST TO BUDGET
NEW EQUIPMENT
Check One: Vehicle (449) Office (450) Computer (454)
X Misc. (480)
DEPARTMENT: PARKS AND RECREATION DIVISION: HILO MUNICIPAL GOLF COURSE
CONTACT: MARVIN IIDA PHONE: 959-7711 DATE: 10/22/96
FISCAL PERIOD: July 1, 1997 to June 30, 1998 A/C 5561.06 480
I. REQUEST -
A. ITEM: SPARTAN GANG MOWER UNITS B. PRIORITY
C. NUMBER: 7 D. UNIT COST: $ 2.570 E. TOTAL COST: $ 18.000
F. ANNUAL MAINT.: YR. l: $ WARRANTY YR. 2: $ 100 YR. 3: $ 100
G. SOURCE OF FUNDS: X County State Fed Other:
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATURES NEEDED: NEEDED TO REPLACE OLDER UNITS USED
WITH THE PARKMASTER FAIRWAY MOWERS MUST BE COMPARABLE WITH TORO
J. ADDITIONAL ITEM X~ REPLACEMENT ITEM FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
If replacement, list item(s) to be replaced by this purchase:
Item Date Mileage Annual
Purchased (If Auto) Maint. S
CONTINUOUSLY REPLACED ITEMS / / $
/ / $
II. USES
A. ITEMS TO BE USED FOR (PURPOSES): TO ATTACH TO THE TORO PARKMASTER
FAIRWAY MOWERS THESE ARE REPLACEMENT ITEMS
B. ITEMS TO BE USED BY (NAME OF POSITIONS): GROUNDSKEEPERS III, II,
AND I'S
C. ITEM WILL BE LOCATED AT (SITE): HILO MUNICIPAL G.C. MAINTENANCE
B-202
Request to Budget; New xuipment
Page Two
III . CURRENT SITUATION
A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WE HAVE AN INVENTORY
OF GANG MOWER UNITS WHICH NEEDS TO BE SHARPENED, FIXED, ADJUSTED
IV. ADDITIONAL JUSTIFICATION
THESE CUTTING UNITS ARE TO ADD TO THE INVENTORY TO ASSURE A MINIMAL
INVENTORY OF UNITS FOR EFFICIENT OPERATIONS
V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY
A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? Yes No
B. IF YES, PROJECT TITLE: NUMBER
C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO
OPERATE AND MAINTAIN THIS EQUIPMENT:
SUBMITTED BY:
Department Head
***************************************************************************
FOR DEPARTMENT OF FINANCE USE ONLY
COMMENTS (BUDGET) :
ACTION:
Approved/Recommended, Amount : $
Deferred Denied
SIGNED: DATE:
Director of Finance
APPROVED DATE:
Mayor
Note: Attach approved B-202 to requisition at the time of purchase.
B:B2021997.EQP
COUNTY OF HAWAII
HAWAII COUNTY COUNCIL
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
Fiscal Year 1997-98 (FY98)
AQUATICS
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY98 budget and the rationale
and authority,for implementation.
Run meaningful Aquatic programs at the new Pahoa Pool Complex
2. Identify goals and objectives that are to be discontinued in FY98 and the
rationale for termination.
None
3. Identify programs or divisions (if appropriate) with signif cant(> l0%) budget
increases or decreases from the current year and the rationale for change in
FY98. What impact do you expect these changes to have on services provided?
None
4. Breakdown your department budget by division(if appropriate) and funding
source (federal, state, county, other). List programs or services provided under
each.
Aquatic receives from the State a Memorandum of Agreement (MOA) for Lifeguard
Services at Hapuna Beach.
5. Provide a copy of Form #B202,for major equipment requests (>$IQ000)
budgeted for in FY 98 by division (if appropriate). If Form #B202 is not
available, provide justification_for each major equipment request.
None
6. List major professional service contract (>$25, 000) budgeted for FY98 by
division (if appropriate) and the rationale for each major contract.
General Commercial Liability Insurance for Water Safety Officer under MOA State for
$138,550.
7. What programs or services would you like to provide duty are unable to do so? If
any, describe.
Holiday opening of all County Swimming pools which would cost $12,000 per year for
13 County Holidays using weekend lifeguards for coverage. Opening when DOE is out
for Holidays during warm month to provide
8. Are there other funding sources (e. g. grants entitlements, etc:) other than those
already in place that could supplement or enhance programs or services currently
provided? If any, describe the .source and why you have not been able to access
the funding.
None
B. EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY98
budget.
County Aquatics Account.
Two new pools aze opening Pahoa, and Kona therefore 10 permanent hire and 2
temporary hire, i.e.
2 Senior Lifeguazd Full time
2 Lifeguard I Full Time
4 Lifeguard I 2/5 Time
2 Pool Custodian I/2 Time
2 Swim Instructors Temporary 1/2 Time (Summer)
2. List the funding source and rationale for positions to be deleted in FY98.
None
3. List position reallocations that.are planned for in FY98 awd the rationale for
reallocation.
WSO I to WSO II-with 2080 hours at the WSO I level can reallocate to WSO II
positions.
Ocean Park Information Assistant- To assist Aquatics Administrator with additional
duties in personnel and operations.
4. What positions would you like to add fill or, fund that are not in your FY98 budget
and why?
There is a need for additional WSO I,II to have more than one WSO working at a duty
station for the safety of beach goers.
S. Provide a detailed organization chart of your departments operation in FY98.
See attached.
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COUNTY OF HAWAII
DEPARTMENT OF PARKS & RECREATION
PARKS MAINTENANCE DIVISION
PROGRAM AND BUDGET REVIEW QUESTIONAIRE
FISCAL 1997-1998
A. Programs
1. Goals and objectives for fiscal year remain the same. They are to continue to provide
public with safe, enjoyable, and aesthetically pleasing parks and facilities.
2. No goals and objectives have been discontinued.
3. Significant increase have been made to Account #113 (Water and Gas). Cost of water
has nearly doubled. Usage has gone up due to drought conditions, theft, and increase in
facilities and parks.
Decreases are seen in the equipment and repairs and maintenance accounts. Some
equipment are not being requested due to lack of funds. These accounts have a zero
balance. They include #450 (Office Equip.-Fixt.-Furniture), #454 (Computer Equip. and
Software) and #456 (Constr. & Repair Equip.).
In account #449 (Motor Vehicles), we are only requesting for a refuse truck which has
been a lemon and is essential for refuse pickup of all parks in South Hilo). Other types of
vehicles such as pickups were not requested due to lack of funds.
Only Account #480 (Misc. Equip.) has increased and this is due to a single equipment
(roller) that has a large cost. If not forthis equipment, this accourit amount would have
decreased in comparison to the previous fiscal year's budget. #480 equipment include
mostly daily use equipment such as mowers, weedeaters, hedge trimmers, blowers, etc.
The Repairs and Maintenance account (#115) has the basic repair needs for safety
reasons.
The impact of not having newer and better equipment means less efficiency. Older
motor vehicles and other equipment have more breakdown time and we are not able to
complete jobs on a timely basis.
4. The Parks Maintenance Division has a total budget of $3,976,460. The funding will
come entirely from the County.
5. See attached.
6. No professional services are being requested.
7. We would be able to provide better services if we were able to obtain more equipment.
8. No other funding sources are available.
B. Employees
1. Funding is being requested through County sources. See attached for new positions
being sought and rationale for request.
2. No positions being deleted.
3. See attached as to reallocations being planned and rationale for request.
4. We would like to add the following positions, but we do not have enough funds.
1. Park Caretaker I 2/ST to maintain N. Hilo parks during weekends. Presently
paying overtime to present employees for weekend coverage.
2. Park Caretaker I for Iona. Too little manpower for district. Need more
assistance during weekends.
5. Attached is organizational chart of Parks Maintenance.
Form B-202 Ref. E-
8/5/91 (Budget use only)
DEPARTMENT OF FINANCE
REQUEST TO BUDGET
NEW EQUIPMENT
Check One: X Vehicle (449) _Office (950) -Computer (454)
Misc. (480) _
DEPARTMENT: PARKS AND RECREATION DIVISION: PARKS MAINTENANCE
CONTACT: GLENN SADAYASU PHONE: 961-8719 DATE: 03/01/97
FISCAL PERIOD: July 1, 1997 to June 30, 1998 ACCT. 5505.11 480
I. REQUEST
A. ITEM: Flat Bed Dumper B. PRIORITY
(Refer to Form # 8-201)
C. NUMBER: 1 D. UNIT COST: $ 45,000 E. TOTAL COST: $ 45,000
F. ANNUAL MAINT.: YR. 1: $ 100 YR. 2: $ 150 YR. 3: $ 200
G. SOURCE OF FUNDS: X County -State -Fed Other:
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATURES NEEDED: Flat Bed W/Dumper
J. X ADDITIONAL ITEM -REPLACEMENT ITEM -FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
If replacement, list item(s) to be replaced by this purchase:
Item Date Mileage Annual
Purchased (If Auto) Maint. S
II. USES
A. ITEMS TO BE USED FOR (PURPOSES): Refuse collection of various narks
within S. Hilo District.
B. ITEMS TO HE USED BY (NAME OF POSITIONS): Eauioment Operator II
C. ITEM WILL BE LOCATED AT (SITE): S Hilo Basevard
B-202
Request to Budget; New Equipment .
Page Two
III. CURRENT SITUATION
A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Performed with another vehicle
which has been vivina nroblelms
IV. ADDITIONAL JUSTIFICATION
Need a dependable vehicle for refuse collection that is done 7 days a week. .
Also need for automatic transmission because of constant stop and ao.
V. FOR COMPUTER EOUIPMENT AND SOFTWARE PURCHASES ONLY
A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? -Yes _No
B. IF YES, PROJECT TITLE: NUMBER
C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO
OPERATE AND MAINTAIN THIS EQUIPMENT:
SUBMITTED BY: DATE: 03/03/97
Department Head
aawa+wwa+wwaww+wwa++w+wwa+wawwaawaawww+wwx+wwx++wwx+wwxw+wwwxawwwxww:ww+rrwwwwxeww
FOR DEPARTMENT OF FINANCE USE ONLY
COMMENTS (BUDGET):
ACTION:
_Approved/Recommended, Amount: $ -Deferred -Denied
SIGNED: DATE: / /
• Director of Finance
APPROVED: DATE: / /
Mayor
Note: Attach approved B-202 to requisition at the time of purchase. F B-204 wig:
no longer be required as of 7/1/92 b:\equip202.096.
Form B-202 Ref. E-
8/5/91 - (Budget use only)
DEPARTMENT OF FINANCE
REOUEST TO BUDGET
NEW EQUIPMENT
Check One: -Vehicle (449) -Office (450) -Computer (454)
x Misc. (480)
DEPARTMENT: PARKS AND RECREATION DIVISION: PARKS MAINTENANCE
CONTACT: GLENN SADAYASU PHONE: 935-1995 DATE: February 27, 1997
FISCAL PERIOD: July 1, 1996 fo June 30., 1997 ACCT. 010-505-5505.11-480
I. REQUEST
A. ITEM: Roller H. PRIORITY "
(Refer to Form # B-201)
C. NUMBER: 1 D. UNIT COST: $ 40,000 E. TOTAL COST: $ 40,000
F. ANNUAL MAINT.: YR. 1: $ 50 YR. 2: $ 100 YR. 3: $ 100
G. SOURCE OF FUNDS: x County -State -Fed Other:
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATURES NEEDED: Must be accompanied by trailer to haul.
J. x ADDITIONAL ITEM REPLACEMENT ITEM FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
Zf replacement, list item(s) to be replaced by this purchase:
Item Date Mileage Annual
Purchased (If Auto) Maint. S
/ / $
/ / $
II. USES
A. ITEMS TO BE USED FOR (PURPOSES): Paving of roadways, trails, potholes, parking
areas etc Repair and construction of ballf fields.
B. ITEMS TO BE USED HY (NAME OF POSITIONS): Equipment Opr. IZ
C. ITEM WILL 8E LOCATED AT (SITE): S. Hilo Hasevard
NEW POSITIONS
1997-1998 FISCAL YEAR
POSITION DISTRT('T TTISTIFICATION
Park Caretaker I 2/ST Puna Weekend maintenance of parks
Power Mower Operator Puna Additional fields and facilities
Power Mower Operator Kona Additional fields and facilities
REALLOCATIONS
POSITION CHAN S DISTRICT JTTSTIFI .ATION
Custodian I I/2 T to Park
Caretaker I 1/2T S. Hilo Reorg. -Recreation workers to be
transferred over to Parks Maint.
Custodian I 1/2T to Park
Caretaker I FT N. Hilo Same as above
Custodian I 1/2T to Park
Caretaker I FT N. Hilo Same as above
Custodian I 1/2T to Park '
Caretaker I 1/2T N. Hilo Same as above
Custodian I 1/2T to Park
Caretaker I FT Hamakua Same as above. Weekend maint.
Custodian I 1/2T to Park
Caretaker I 1/2T Kona Reorg. -Recreation to Parks.
Custodian I 1/2T to Park
Caretaker I FT N. Kohala Reorg. Weekend maint.
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RECREATION DIVISION
Department of Parks and Recreation
799 Piilani Street
Hilo, HI 96720
SUMMER FUN
February 28, 1997
RE: PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
A. Programs
1. Identify new goals and objectives reflected in your FY 98 budget and the rationale el
authority for implementation.
Considering the budget cutback in materials and supplies, the Summer Fun program for
1998 will be shortened to the orginal six weeks. We will try to continue and possibly
expand the afternoon summer fun program. For this fiscal year, we are working in
conjunction with DOE and offering an afternoon program at two Kona sites, Kealakehe
Elementary and Kahakai Elementary. Summer School is to run from 8 am to 12 noon and
Summer Fun will take over from 12 noon to 4 pm.
In addition, for the 1998 Summer Fun program, we will be enforcing stricter rules and
regulations in securing a safe environment for the children, as recommended by the
State Department of Human Services who sees Summer Fun as a child care program.
Several definite regulations will be: 111 all temporary Summer Fun employees will be
mandated to have their Standard First Aid Certificate and T.B. Clearance; 121 all
employees' names will be checked with the State Criminal Justice System; 131certain
education and experience requirements must be met to be hired; all temporary hirees will
be mandated to undergo a week of training focusing on child psychology, child
development, leadership skills, discipline, liability, etc.; (41 all employees will be required
to wear a photo I.D. card during work time.
2. Identify goals and objectives that are to be discontinued in FY 98 and the rationale fr
termination.
Already addressed above.
3. Identify programs or divisions (if appropriate) with significant (more 10%) budget
increases or decreases from the current year and the rationale for change in FY 98.
What impact do you expect these changes to have on services provided?
NA
Page 2
4. Breakdown your department budget by division (if appropriate) and funding source
(Federal, State, County, otherl• List programs or services provided under each.
Summer Fun -funding source solely County; thus all programs are funded by
County.
5. Provide a copy of Form #B-202 for major equipment requests (more than 510,000)
budgeted for in FY98 by division lif appropriatel. If Form #B-202 is not available,
provide justification for each major equipment request.
NA
6. List major professional service contracts (more than 525,000) budgeted for in FY98
by division (if appropriatel and the rationale for each major contract.
NA
7. What programs or services would you like to provide but are unable to do so? If a~
describe.
Summer Fun should be an all day affair; however, we lack not only the funding, but
also in securing qualified applicants who are able to handles young elementary aged
children for 8 hours. Our pay scale cannot attract the professional child care givers
including teachers.
8. Are there other funding sources (e.g. grants, entitlements,'etc.) other than those
already in place that could supplement or enhance programs or services currently
provided? If any, describe.
I'm sure, however I would need to investigate with various youth services.
EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY98
budget.
NA
2. List the funding source and rationale far positions to be deleted in FY98.
NA
3. List position reallocations that are planned for in FY98 and the rationale for
reallocation.
NA
4. What positions would you like to add, fill or fund that are not in your FY98 budget d
why?
NA
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RECREATION DIVISION
Department of Parks and Recreation ,
799 Piilani Street
Hilo, HI 96720
February 28, 1997
RE: PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
A. Programs
1. Identify new goals and objectives reflected in your FY 98 budget and the rationale
and authority for implementation.
Considering the budget cutbacks, the Recreation Division looks to the challenge of
accomplishing their goals and objectives through creative ideas and programs. We
will be generating more revenue accounts to help funds activities for the
youngsters. We will also provide year-round bike education/activities utilizing the
bicycle license funds.
2. Identify goals and objectives that are to be discontinued in FY 98 and the rationale
for termination.
With the budget cutbacks, we will not be able to adequately furnish soccer,
baseball, softball, and football leagues with talc for the field. Our budget has been
cut over the years and an additional $2,000 for the next fiscal; these sports will
need to purchase their own talc to line the fields for the second half of the fiscal.
3. Identify programs or divisions (if appropriate) with significant (more 10%) budget
increases or decreases from the current year and the rationale for change in FY 98.
What impact do you expect these changes to have on services provided?
NA
4. Breakdown your department budget by division (if appropriate) and funding source
(Federal, State, County, otherl. List programs or services provided under each.
Recreation Divison -funding source solely County; thus all programs are funded by
County.
5. Provide a copy of Form #B-202 for major equipment requests (more than 510,000)
budgeted for in FY98 by division (if appropriatel. If Form #B-202 is not available,
provide justification for each major equipment request.
NA -all equipment requests denied.
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Y
COORDINATED SERVICES FOR THE ELDERLY
127 KAMANA STREET
HILO, HAWAII 96720
PHONE: 961-8777 FAX: 961-8704
February 20, 1997
M E M O R A N D U M
T0: George Yoshida, P&R Director
FROM: Harold Bugado~,EAD Operations Director
SUBJECT: CSE State Chore Contract Reduction of $10,000.
Please note on attached Program and Budget Review Questionnaire Item No.
3.
CSE was informed by HCOA of a $10,000 reduction that Would affect
personnel funded by State Chore 'Contract. We will have to reduce one of
our State funded positions by 48%.
We would appreciate any assistance to restore this amount with either
County or Title IIIB funds.
Mahalo!
HB:ejt
01048
Form B-202 •
7/1/94 ATTACHMENT A
jZ,FpARTMENT OF FINANCE
REQUEST TO BUDGET
NEW EOUIPME~VT
Check One: Vehicle (449) Office (450) X Computer (454)
Misc. (480) _
DEPARTMENT: P&R DIVISION: EAD-Coordinated Services
CONTACT• Harold Bugado/E. Jane tam PHONE: 961-8777 DATE: 10 /17 / 96
FISCAL PERIOD: July 1, 199 ~ to June 30, 199 $ A/C 010-481-5481.32-454
I. REQUEST
A. ITEM: P C B. PRIORITY 5
C. NUMBER: 1 D. UNIT COST: $ 3.000 E. TOTAL COST: $x,,000
F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $
G. SOURCE OF FUNDS: X County State Fed Other:
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATURES NEEDEDs'
J. ADDITIONAL ITEM REPLACEMENT ITEM FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
if replacement, list item(s) to be replaced by this purchase:
Date. Mileage Annual
Item purchased (If Auto) Maint. $
/ / $
/ / $
II. USES
A. ITENL TO HE_ TTSTZTI FOR (PIIItPOSES) • Access County Data Base and to do word
processing functions.
H. ITEM TO BE USED BY (NAME OF POSITION): CSE.Staff
C. ITEM WILL BE LOCATED AT (SITE): Kona Ofc.
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HAWAII COUNTY COUNCIL
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
Fiscal year 1997-1998
Department: Parks and Recreation
Division: Elderly Activities
Program: Nutrition (Joan Kawakone 961-8726)
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY `98 budget.
Goals remain the same - to provide congregate and home delivered meals to
elderly individuals, aged 60+, in the County of Hawaii.
2. Identify goals and objectives that are to be discontinued in FY'98.
None.
3. Identify programs or divisions with significant budget increases or decreases from
the current year.
No significant budget changes: '
4. Breakdown your department budget by division and funding source.
Federal $376,452
State 105,127
County 362,314
Contributions 150.000
$995,579
5. Provide a copy of Form #B-202 for major equipment requests budgeted in FY'98.
See attached (one vehicle).
6. List major professional service contracts budgeted for in FY'98.
None.
7. What programs or services would you like to provide but are unable to do so?
The home delivered meals program, which provides meals to frail elderly who are
homebound, currently has a waiting list. The congregate meals program receives
regular requests for meals from other elderly groups that we are currently unable to
provide (ex. senior clubs under the EAD recreation program).
All funding for current meals comes from Federal/State sources (the County of
Hawaii funds employee salaries/wages). With additional County funding of
$10,000 we would be able to provide approximately 4,000 more meals to the
elderly of Hawaii County.
8. Are there other funding sources other than those already in place?
Periodically, there are donations made to the national "Meals on Wheels"
foundation which are then applied for by organizations throughout the United
States. These are small, perhaps $100-$1,000, and cannot be counted on as part of
an ongoing budget.
B. EMPLOYEES
1. List the funding source and rationale for new positions in your FY'98 budget.
No new positions.
2. List the funding source and rationale for positions to be deleted in FY'98.
No deletions.
3. List position reallocations that are planned for in FY `98.
Fourteen half-time nutrition site managers, SR 9, may be reallocated to SR 11 due
to increased responsibilites.
4. What positions would you like to add, fill or fund that are not in the budget?
None.
5. Provide a detailed organization chart of your department's operations in FY'98.
See attached.
For::t B-202
7/1/94
DEPARTMENT OF FINANCE
REQUEST TO BUDGET .
NEW EQUIPMENT
Check One: Vehicle (449) Office (450) Computer (454)
Misc. (480) _
DEP.a.RT"IENT• Parks and Recreation DIVISION: EAD/Nutrition Prooram
CDNTAC"'' Joan Kawakone PHONE: 96I-8726 DATE: IO / I7 /96
FISCAL PERIOD: July 1, 19°? to June 30, 1998 A/C 010-48I-5483.03-449
I. ~F^L~Sz
A. ITEM: Mini-van - 7-Passenger B. PRIORITY 4
C. NUMBER: I D. UNIT COST: $22..000.00 E. TOTAL COST: $~.non_nn
F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $
G. SOURCE OF FUNDS: County State x Fed Other:
H. IF LEASE OR RENT: DESCRIBE TF'RMS: _
I. DESCRIBE FEATURES NEEDED' Specifications attached.
J. ADDITIONAL ITEM REPLACEMENT ITEM FOR NEW POSITION
_ NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
If replacement, list item(s) to be replaced by this puzchase:
Date Mileage Annual
Item $urchased (If Auto) Maint. $
2987 Ford Aerostat - COH I2I9 08/ /87 99,068 $ 2,000.00
/ / $
II. ySES
A. ITEM TO HE USED FOR (PURPOSES} • Home delivery of meals to frail elderly.
B. ITEM TO BE USED HY (NAME OF POSITION): Home Delivery staff
C. ITEM WILL BE LOCATED AT (SITE): Nutrition Office - 34 Rainbow Dr., Hilo
B-202
Request to Budqet, New Equipment _
Pege Two
III. CURRENT SITUATION
A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED; Currently using
COH I2I9 for delivery.
IV . ADDT'r'TONAL• 'rt.JST7FTCATION
This vehicle will be IO years old in 1997; annual repairs are approximatelu
$2,000.00.
V. FOR OMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLX
A. IS THIS PURCHASE-PART OF A PROJECT ALREADY APPROVED? YES _NO
H. IF YES, PROJECT TITLE: NUMBER:
C. IF NO, EXPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING
DIVI~ION TO OPERATE AND MAINTAIN THIS EQUIPMENT:
SUBMITTED HY: ~ / /
Department Head
:xeY*:*sx:s:+e,e::x:xxsx:se:x*,e::::r*e*se:es*:xs*s:+e*::,ee:::s::x~e:exs:s:,ex:*
FOR DEPARTMENT OF FINANCE USE ONLY
COMMENTS (BUDGET):
_ Approved/Recommended, Amount: $ Deferred Denies
SIGNED: DATE: / /
Director of Finance
APPROVED: / ~
Mayor
Note: Attach approved H-202 to requisition at the_t:me of purchase.
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1997-98 BUDGET AND PROGRAM REVIEW QUESTIONNAIRE
Retired & Senior Volunteer Program
A. PROGRAMS
1. None
2. None
3. None
4. Federal: $ 44,440
County: 138,691
5. NA
6. None
7. None
8. None
B. EMPLOYEES
1. None
2. None '
3. None
4. RSVP has submitted position reallocation requests for the Community Service
Worker II (SR 9) positions in both East and West Hawaii, and for the 1/2
time Van Driver in East Hawaii. These requests are under review by Parks
and Recreation Administration and were not included in FY '98 budget.
5. See organization chart attached.
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1997-98 PxOGRAM AND BUDGET REVIEW QUESTIONNAIRE
Senior Employment Program
A. PROGRAMS
1. None
2. None
3. None
4. Federal: $255,492
County: $70,644
5. None
6. None
7. None
8. None
B. EMPLOYEES
1. None
2. None
3. None
4. We request that our Account Clerk's position be fully funded
by Hawaii County. Presently, half of our Account Clerk's
position is funded by Hawaii County and the other half is
federally funded by grant. The Account Clerk, along with the
SCSEP Director of the program (Program Director IV on the
attached organizational chart) and a Counselor (Program
Director II on the attached organizational chart), comprise
the staffing to assist Hawaii Island's low-income elderly.
The Account Clerk's position is essential to the successful
implementation of the Senior Employment Program and to the
consistent achievement of program goals and objectives. Since
federal grants are subject to cuts, we are asking Hawaii
County to approve full funding of the Account Clerk's
position, so that the effectiveness of our program's staffing
will not be jeopardized or undermined by federal cuts. Should
the Account Clerk's position be reduced to half-time because
of federal cuts, our daily operations would be seriously
impaired and the quality of our services would suffer along
with our elderly clients because our staffing is already
minimal. Hawaii County has already recognized how vital the
Director and Counselors' positions are to the success of our
program's services and has very judiciously protected these
positions by fully funding them. On behalf of Hawaii Island's
elderly clients whom we serve, we extend our plea in earnest
to have our Account Clerk's position wholly funded by Hawaii
County.
5. See attached organizational chart.
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