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HomeMy WebLinkAboutCOM 0406.000 2000-2002 Jd`'~%®F ~'4db Harry Kim o°•••'`~: William Takaba Mayor Director :f Nancy E. Crawford • •r ~ ~P ~ Deputy Director 'dTg.p• R •MO,~ County of I~a~vaii i~ C°~ finance iepartment , ; , 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 ~ ~ " i (808) 961-8234 • Fax (808) 961-8248 t,~ a ~ r ti e °-g ; _ October 19, 2001 ~1 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution Creating Position Enclosed is a resolution creating a Deputy Prosecuting Attorney (Temporary) position, an Investigator V (Temporary) position, and a Legal Clerk III (Temporary) position for the Office of the Prosecuting Attorney, Community Oriented Prosecution (COP) unit in West Hawaii. This unit will implement community oriented prosecution strategies to reduce and prevent crime and to increase community involvement in the criminal justice process. The availability of monies through the U.S. Department of Justice, Edward Syrne Memorial State & Local Law Enforcement Assistance Formula Grant allows for the establishment of these positions to staff the COP unit. If there are any questions, please do not hesitate to call the Office of the Prosecuting Attorney. William Taka a Director of Finance APP OVED: C`~ Harry Kim Mayor Enc. cc: Office of the Prosecuting Attorney ~ eta a~ ~a _ Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Prosecuting Attorney DATE: October 15, 2001 STAFF CONTACT: Nancy Kelly PHONE: 934-3315 A. REQUEST: Establish new deputy prosecuting attorney position with federal funding for the Kona office. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED We have been approved to receive federal funds to implement a Community Oriented Prosecution project in the Kona office. The grant provides salary and wages for this position which is included in our budget. SIGNED: DATE: 60~ i~ ~G i Dep rt ent Head Form 8-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Prosecuting Attorney DATE: October 15, 2001 STAFF CONTACT: Nancy Kelly PHONE: 934-3315 A. REQUEST: Establish new Investigator V position with federal funding for the Kona office. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDEDZ We have been approved to receive federal funds to implement a Community Oriented Prosecution project in the Kona office. The grant provides salary and wages for this position which is included in our budget. SIGNED: DATE: ~~/r~~~ apartment ead Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Prosecuting Attorney DATE: October 15, 2001 STAFF CONTACT: Nancy Kelly PHONE: 934-3315 A. REQUEST: Establish new Clerk III position with federal funding for the Kona office. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED We have been approved to receive federal funds to implement a Community Oriented Prosecution project in the Kona office. The grant provides salary and wages for this position which is included in our budget. SIGNED: ~ DATE: ~o~a,.`or apart -ant Head 28/2~/28F32 88:29 SA519b2952? CIiIIZ S~Rti/ICE• 9' 82 ~~iI~E~T ~~~~~t~~~'~~~~~i ~~t~~~ TO: MA~NAGiNG ®tRECTOR ~ ~ y ATi~: ~f28/O1 ~t20M: I~'A~ildtE4et~: ~s~sacuta~ca Attcrn®v ®io/tS1C3S~tI~i2A4~iCt"t: Attot't't~y Unit {!Cone Ogfic~) REQUEST: ~ NEW ~p~BTiON ~rs~ed~+r i'ac„+a a _ 7TTLE PAY GRADE ~ @EALLOCATiOPD P 5.N0. GURRgM'1TRE PAY GRADE PROPpSEp'f1T1.E PAY GRADE OlTiEi2 +cliony®Rn F7~, 4mnsPar, stC.l POS. NO. CURRFJV7 TYTLE DAY fiRllA~ C®MM~N~$: \A/~ h~VE; !?~R ~;C]pPO~f3f?~ fQ r~3C€38a/€? f~C~PGB$ PUYiC1Pd't~ fOf f~'itS P8f1'P;Ja'fGTfy p®Si#fOfY. •-~-------------e...m ~PPi~ov~0 ~ ~tSA~~~ov~® t,o~~o~oc s._._.._,.' ._..-.9?,AA6AGIIJG P3IREGTQR aAYE sus Cr-ors ~ar~eB~T~I~i) sa's1 ~ SOURCE OF FUN®S FOR NEW POSITION~REALLOC~TION/CIiANGE IN 1=TE 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. new (If no position number indicate "new'.) a) New monthly salary $ 5,555.00 b) Present monthly salary specifically included in FY 01-02 budget (If NOT BUDGETED, INDICATE -0-) $ 5,555.00 c) Net funds required (Item "a"minus Item "b") $ -0- d) Remaining number of months in current fiscal year 8 e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ -0- 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal)? federal b) Funds are budgeted in account number: 010-271-5271.57 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. w epartm nt Head Date DCS CP-004 (2/93J Rev. 8/94; 8/97 9VE~91 POSITION INFORAAAeTION FORM Department: Prosecuting Attorney Date: 9/21 /Ol Division/Branch: Attorney Unit (Kona Office) # of Similar Pay Fund Pos. in Class Title Grade Salary Source Dept. Deputy Prosecuting Attorney $ 5555.00 Federal 5 per mo. 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): Federal grant funds have been awarded to establish a Community Oriented Prosecution unit in the Kona Office. A Deputy Prosecuting Attorney will lead the unit in implementing innovative and collaborative law enforcement and prosecution efforts. 2. Can new duties be assigned to existing positions or handled in other way such as short term contracts, etc. No, existing staff will not be able to handle the additional workload to be generated by the unit's mission. 3. How will new position increase the efficiency/effectiveness of operations? (Use productivity measurements where possible.): This deputy prosecuting attorney position will implement community oriented prosecution strategies to reduce and prevent crime and increase community involvement in the criminal justice process. This effort will impact the number of case referrals to our office and eventually alleviate the high workload to limited staff ratio. New Position Form Page 2 4. Alternatives that were considered in lieu of new position. (Have technological changes been considered?) There are no technological alternatives to perform the deputy prosecuting attorney tasks required. 5. Why were manpower needs not planned through budgetary process? Due to budgetary constraints county funds were not available to implement this project. Federal funds were recently awarded to our office to implement this project which provides an innovative approach to preventing and controling crime. 6. List other rationale or pertinent statements and data: The Deputy Prosecuting Attorney will develop and implement innovative and collaborative crime prevention, law enforcement and prosecution strategies. DCS CP-002 (2/93) 28~17/288Z 88:29 8889b28b27 C21lIL S~tiJICE F' 83 f~E~lbE~ P~~ C~R~At+96~AJ[I®N~.L ~II~~NG~ ~N®/~f~ is®SiT(~~~~':`~f~S'C TO: MANAGING DIRECTOR DATE: 9/27/01 ~ ~f~) ~ FROM: C7EPARTMENT: ProsaCV4ina Alforr~ev DIVfSdON/BRANCFe: lnvestir~ptors' Unit SKana ®ff'icej REQUEST: ~ NEW POSITION ~Cak~s#i~~#~~c.Y csa~d TRIE PAY GRADE ? REALLOCATION POS.NQ, CURREPiTTYYLE PAY GRADE PROPOSED TITLE PAY GRADE C3 OTHER lcfio~ya 'ronAS~, a't'.1 POS. NL7~ G'URIQENT 79T~F a'AY GRADE CUMMEfJTS: We have beers approved fo receive faders! funding far this temporary positron. %~d~~'~o I ! A~~R©vEp f7dSAPPROvE~ 1viAniAGN~G DIRECT06t PATE acs cP-ors ~I~~)(~r1~~7[~1®~) SOURCE OF FUNS FOR NE~49 POSITION/RE~4LLOC~TION/CFIANGE IN FTE l . COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. new (If no position number indicate "new".) a) New monthly salary $ 3,348.00 b) Present monthly salary specifically included in FY budget (If NOT BUDGETED, INDICATE -0-) $ 3,348.00 c) Net funds required (Item "a" minus Item "b") $ -0- d) Remaining number of months in current fiscal year 8 e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ -0- 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal)? federal b) Funds are budgeted in account number: 010-271-5271.57 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-91 1-5911.70-341 Provision for Reallocation Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. ~ ~o~`Jloi ep rtment ead Date DCS CP-004 (2/93J Rev. 8/94; 8/97 NEVV P®SITi®N INF®RAd1a4Tl®N FORd1A Department: Prosecuting Attorney Date: 9/21 /Ol Division/Branch: Investigators (Kona Office) # of Similar Pay Fund Pos. in Class Title Grade Salary Source Dept. Investigator V SR-24 ~ 3,348.00 Federal 1 per mo. 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): Federal grant funds have been awarded to establish a Community Oriented Prosecution unit in the Kona Office. An Investigator V position will provide the investigative support necessary to fulfill the unit's responsibilities. 2. Can new duties be assigned to existing positions or handled in other way such as short term contracts, etc. No. Existing staff will not be able to handle the additional workload to be generated by the unit's mission. 3. Now will new position increase the efficiency/effectiveness of operations? (Use productivity measurements where possible.): This investigator position will increase the efficiency of the unit's deputy prosecuting attorney by assisting in investigations, research and preparation of materials for community and court presentations. In addition the investigator will support the Deputy's efforts in the community to address crime related problems and develop crime prevention strategies. New Position Form Page 2 4. Alternatives that were considered in lieu of new position. (Have technological changes been considered?) There are no technological alternatives for the investigative work required. 5. Why were manpower needs not planned through budgetary process? Due to budgetary constraints county funds were not available to implement this project. Federal funds were recently awarded to our office to implement this project which provides an innovative approach to preventing and controling crime. 6. List other rationale or pertinent statements and data: The Investigator V would provide investigative and follow-up support critical to development and implementation of innovative and collaborative crime prevention, law enforcement and prosecution efforts. DCS CP-002 (2/93) DEPARTMENT OF CIVIL SERVICE LOCATION COUNTY OF HAWAII Dept. Prosecuting Attorney 1. Position No. new Div. or Bur. Investigators' Unit ~~~~~I~~I®~ Section Type: Civil Service ® Exempt ? Geog. Loc Kealakekua, HI Permanent ? Temporary Full-Time ® Part-Time ? 2. IrOR C19/IL S1ERi/IC~ USIE ONLY Allocation Class Salary Range Effective Date Approved: Date By: Authority Date Director of Personnel 3. DUTIES OF THE POSITION List each duty assigned to 4he position separately. Arcange these duties in logical order beginning with those performed most frequently and followed by those performed occasionally- Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague of general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show 4he exact changes in duties, reasons for these changes and the exac4 date when 4hese changes occurred. If more space is needed, use a blank sheet and attach to this form. Show The Investigator V assigned to the Community Oriented Prosecution project conducts investigations of the most of time complex, confidential and diverse cases for the Prosecuting Attorney, the State Attorney General and other governmental agencies, as assigned. 1. Investigates complaints of alleged violations of laws and regulations to ascertain extent and nature of violations; obtains information and evidence; does follow-up on cases; performs research of laws and regulations, precedent 50 cases in determining action; may be required to investigate other cases concerning felonies and misdemeanors, and to perform investigative work in connection with grand jury and court proceedings. (1,2,3) 2. Prepares data, diagrams, photographs, and case materials for presentation to community groups and in court; prepares background information on prospective jurors/witnesses; checks background of suspects for career criminal 20 classification, sentence and pardon; assists the Prosecuting Attorney and deputies in preparation of cases; makes recommendations as to weight of evidence, reliability and credibility of witnesses; testifies in court as a material witness; secures witnesses and questions witnesses. (1,2,3) 3. Maintains files of complaints, reports and case tracking; determines action necessary to alleviate violations and deter recidivism; assists with deputy's negotiation with offenders and their counsel for settlement of cases. (1,2) 15 4. Assists in development and innovating law enforcement strategies for nuisance abatement actions and drug related prosecutions. (1,2) 5. "play operate various types of special investigational equipment, maintain and operate firearm; and other related duties. (1,2) 10 6. Subject to flexible work schedule to assist community oriented prosecutor. (1,2) 5 (1) The performance of this function is the reason that the job exists. (2) The number of other empolyees available to perform this function is limited. (3) This function is highly specialized, and employee is hired for a special expertise or ability to perform this function. SUPERVISI®P! RECEIVED Give tfie position no. and title of immediate supervisor of this position. Position Number 2985 Title INVESTIGATOR VI SUPERi/ISORY RESPONSI~BLiTIIES OF THE POSITION Lis4 must coincide with the official organization chart Position No. Title Nature of Supervision DCS CP-001 (2190) 6. Present Class Pay Grade 7. REQUI=STED ACTION New Position-Initial Allocation ? Change in Duties and Responsibilities-Reallocation ? Redescription -Review ? Effective Date 1 1 Requested Class Allocation INVESTIGATOR V Pay Grade SR-24 8. CERTIFICATI®N ®F E~OIPLOYIEE The duties & responsibilities described above are accurate and complete. Employee's Name (Print) Employee's Signature Date 9. ST,4T'EIl~1=NT OE I~IUI~DIa4TE SUPERVISOR a. Describe the nature and extent of supervision, which you exercise over this position. b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occupies it. Education -General Basic Qualifications Necessary for Work Performance (Circle highest year) (Elementary and High School) 1 2 3 4 5 6 7 8 9 1 0 1 1 Special or Professional: (College) 1 2 3 1 2 3 4 Kind: Work Experience-Kind and length in years See attached. Knowledge skills and abilities: See attached. Physical requirements: See attached. Licenses or certificates required: Hawaii State Driver's license, class 3 or any other comparable valid motor vehicle operator's license. 10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete. Immediate Supervisor's Signature Date 11. CERTIFICATION OF DIVISION HEAD I certify that the above statements are accurate and complete. Division Head's Signature Date 12. CERTIFICATION OF DEPARTMENT HEAD I certify that the a ove statements are accurate and complete. Department Head's Signature ~ Date fd~9% ~ Distribution: Original -Civil Service; 15t copy - epartment; 2nd Copy -Employee INVESTIGATOR V Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in social work, sociology, psychology, public administration or a related field and at !east three and a half (3 1 /2) years of investigation or law enforcement experience. Qualification for Firearms: Must be qualified to carry and/or possess firearm or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction. License Requirement: Possession of a valid State of Hawaii driver's license (Class 3) or any other comparable motor vehicle operator's license. Knowledge of: Investigational methods and techniques; various elements of criminal behavior the rules of evidence and laws of arrest; court procedures and legal instruments; the jurisdiction and functions of the various law enforcement and governmental agencies and departments; interviewing methods and interrogation techniques; report writing; the geographic, economic, social, and racial composition of the community. Ability to: Interpret laws and regulations; apply investigating principles and techniques; make sound observations, remember facts, and give testimony based thereon; secure and analyze data; write clear and concise reports; scrutinize behavior of individuals and situations; understand the psychology of human behavior deal effectively with the public and representatives of governmental agencies. Physical and Age Requirements: All candidates for employment as an Investigator V shall be at least 21 years of age and must meet the health and physical condition standards deemed necessary and proper for performance of the duties of positions in this class. 20/2~/2862~ 88:29 8tJ8962862~ CIVIL ~~ERVIC~ 7'~3GE 82 ~~'?eQSP~ ~ 0.i'~~9~~LS `4.H~~~44 ~ - i?~i~~~ ~~elBC~,®~ ~6r1i~S~~ ~ iii TO: twtANAGING ®!l2ECTQR ' . ~ , DAT 9I281i)1 FROM: DEPARTIer1ENT: P~~~c~4L~f~. ®IVisiG6V/BRANCH: C1~ricai U»i$ ~lcona Ottic~] REQUEST: ~ !*dEW i'oStTtoN ~ est c-~- ~ ~p71,g PAY GRADE REALLC?CATIQP! POS_N~. CURR8JT TPTLE FAY GRADE PROPOSED TffLE PAY GRADE ~ OTHER ac~re~ ~ aas. r.~o. eu~+e~rr r?rae Q.ar ~e.~oe COMMENTS: Wc: haves be~r~ approved to rec~:i~r~ f®c~~rcz1 funding for f#tas t~mpor+®ry ~sifiit>r~. /®~~/oi AePPROYE® ~ D4SA~PROVED ivdAPtAGtS~6G 83l8tECTO43 GATE 9 r/3 SOURCE OF FUN®S FOIE NEB POSITRON/RE~LLOCAeTION/CB~ANGE IN FTE 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. new (If no position number indicate "new".) a) New monthly salary $ 2785.00 b) Present monthly salary specifically included in FY budget (If NOT BUDGETED, INDICATE -0-) $ 2785.00 c) Net funds required (Item "a"minus Item "b") $ -0- d) Remaining number of months in current fiscal year 8 e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ -0- 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal)? federal b) Funds are budgeted in account number: 010-271-5271.57 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-591 1.70-341 Provision for Reallocation Total Amount To: Account Number Account-Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. e /O~~}IFr/ D partme t Head Date DCS CP-004 (2/93J Rev. 8/94; 8/97 IdE1Ad P®SITION INFORAAATION F®RnA Department: Prosecuting Attorney Date: 9/21 /O1 Division/Branch: Clerical Unit (Kona Office) # of Similar Pay Fund Pos. in Class Title Grade Salary Source Dept. Legal Clerk III SR-14 ~ 2785.00 Federal 2 per mo. 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): Federal grant funds have been awarded to establish a Community Oriented Prosecution unit in the Kona Office. A Legal Clerk III position will provide the clerical support necessary to fulfill the unit's responsibilities. 2. Can new duties be assigned to existing positions or handled in other way such as short term contracts, etc. No, existing staff will not be able to handle the additional workload to be generated by the unit's mission. 3. How will new position increase the efficiency/effectiveness of operations? (Use productivity measurements where possible.): This clerical position will increase efficiency of the unit's deputy prosecuting attorney and investigator by performing clerical tasks necessary to facilitate and support the work of the unit. New Position Form Page 2 . 4. Alternatives that were considered in lieu of new position. (Have technological changes been considered?) There are no technological alternatives to perform the various clerical tasks required. S. Why were manpower needs not planned through budgetary process? Due to budgetary constraints county funds were not available to implement this project. Federal funds were recently awarded to our office to implement this project which provides an innovative approach to preventing and controling crime. 6. List other rationale or pertinent statements and data: The Legal Clerk III would provide clerical support for preparation and follow-up critical to development and implementation of innovative and collaborative crime prevention, law enforcement and prosecution efforts. DCS CP-002 (2/93) DEPARTMI=NT OF CIVIL SERVICE LOCATIORi COUNTY OF a-IAWAII Dept. Prosecutors' Office 1. Position No. new Div. or Bur. Kona Clerical LJ~~7~e~1~~~®~ F~~~ Section Type: Civil Service ® Exempt ~ Geog. Loc Kealalekua Permanent Temporary Q Full-Time ® Part-Time 2. FOR CIVIL SE~VICIe USE ONLY .Allocation Class Salary Range Effective Date Approved: Date By: Authority Date Director of Personnel 3. _ ®UTIES OF THE POSITION Lisfeach duty assigned to the position separately. Arcange 4hese duties in logical order beginning with those performed most frequently and followed by those performed occasionally. Be clear, complete, and concise. Stick 4o statements of fact; avoid 4he use of vague of general 4erms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. If more space is needed, use a blank sheet and attach to this form. Show The Legal Clerk III independently performs the full range and variety of legal clerical work including the more difficult of time assignments in support of legal activities of the Community Oriented Prosecution unit. 1. Types on a typewriter or word processor, from rough drafts, notes or taped dictation, material involving a wide 25 variety of legal words and phrases, including correspondence, complaints, warrants of arrest, search warrants, motions, indictments, subpoenaes, orders, petitions, statements, forfeiture documents, defendant-witness cooperation agreements, notices to owners of forfeited property, and other legal documents following legal requirements and _ policy, and types them into proper final form verifying and checking data from source documents. (1,2,3) 2. Composes routine correspondence, meeting minutes and notes. (1,2,3) 20 3. Compiles and readies all relevant materials for use by attorney in meetings and court proceedings. (1,2) 10 4. Schedules meetings, prepares agendas, compiles materials, informs participants. (1,2) 1.1:0 5. Intakes, opens, tracks and maintains status of forfeiture cases and projects and follows-up on those approaching 10 time deadlines. (1,2) 6. Photocopies documents, discovery materials, community education material, runs errands to court and other 10 agencies/departments as needed. (1,2) 7. Answers telephone, relays messages, responds to inquiries. (1,2) 10 8. Conducts criminal history checks. Enters, updates and retrieves data from Offender Based Tracking System. (1,2} . S (1) The performance of this function is the reason that the job exists. (2) The number of other employees available to perform this function is limited. (3) This function is highly specialized, and employee is hired for a special expertise or ability to perform this function. ~b. SUPERVISION RECEtVlriS Give the position no. and title of immediate supervisor of this position. Position Number 2937 Title Supervising Legal Clerk I SUPEia1iISORY RESPONSI~itiLITIES OF T~I{E POSITION List must coincide with the official organization chart Position No. Title Nature of Supervision DCS CP-001 (2/90) 6. Present Class Pay Grade 7. KICQUESTED ACTION New Position-Initial Allocation ~ Change in Duties and Responsibilities-Reallocation ? Redescription -Review ? Effective Date / / Requested Class Allocation Legal Clerk III Pay Grade SR-14 8. CERTIFICATION OE EIBNPLOII°EE The duties 8 responsibilities described above are accurate and complete. Employee's Name (Print) Employee's Signature Date 9. STATEI~'i~NT OF ID/l~'IEDIATE SUPEFtVISOlf2 :.~,.w.w._,._... ._........m....~._.~, a. Describe the nature and extent of supervision, which you exercise over this position. b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occupies it. Education -General Basic Qualifications Necessary for Work Performance (Circle highest year) (Elementary and High School) 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2 12 Special or Professional (College) 1 2 3 4 1 2 3 4 Kind: Work Experience-Kind See attached. and length in years Knowledge skills and See attached. abilities: Physical requirements: See attached. Licenses or certificates required: Valid State of Hawaii Driver's license (Class 3). 10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete. Immediate Supervisor's Signature Date 11. CERTIFICATION OF DIVISION HEAD I certify that the above statements are accurate and complete. Division Head's Signature Date 12. CERTIFICATION OF DEPARTMENT HEAD I certify that the ab a statements are accurate and complete. Department Head's Signature ~ ~ Date io~~/o ~ Distribution: Original -Civil Service; 15` copy - Dep went; 2nd Copy -Employee LEGAL CLERK III Trainin~c and Experience: A combination of education and experience substantially • equivalent to graduation from high school, and three years of legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms, and documents. A current typing proficiency certificate with a minimum typing rate of 40 net words per minute and, as applicable to the position, a current proficiency certificate for shorthand with a minimum dictation rate of 80 net words per minute must be presented at the time of filing. Knowledge of: Legal terminology; form, content, and use of legal documents; legal processes and procedures; the various types of court actions and associated processes; filing methods and systems; grammar, spelling, and word usage; law office practices and procedures. Abili~ to: Prepare and process standard forms needed for specific legal actions; locate and abstract data from legal files and records; establish and maintain case files and systems of legal records; operate computer equipment to input, verity, update, and extract data from information systems; provide information to defendants, witnesses, attorneys, court personnel, and the public; explain legal processes, procedures, and/or departmental policies; work within constant time constraints and deadlines; type at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute and transcribe notes accurately; deal effectively with employees, attorneys, court personnel, and the public. 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