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Home My WebLink AboutCOM 0060.000 2002-2004 M[v or y_ Harry Kim ° William Takaba Mnyur Director • Nancy E. Crawford •~~i. Depul}' Director ~ O~•M~ County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 4~ (80R)961-8234 • Fax (808) 9GI-8248 December 19, 2002 r Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council ~ 25 Aupuni Street - Hilo, Hawaii 96720 Re: Operating Budget The U.S. Department of Transportation, through the State of Hawaii Department of Transportation, Public Affairs Office -Safe Community Program, has authorized a $3,000 Drinking/Driving Community Education Campaign Grant to the Hawaii County Police Department. The funds will be used for supplies, office space rental, and travel expenses. The goal of this project is to reduce DUI related crashes, injuries, arrests, and citations in the District of Ka'u. Enclosed is a resolution to authorize the Mayor to enter into an agreement with the State of Hawaii Department of Transportation, Public Affairs Office. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this $3,000 Drinking/Driving Community Education Campaign Grant. If there are any questions, please do not hesitate to call the Police Department. ~G illia Takaba Director of Finance APPROVED: l~- Harry Kim Mayor Enc. I~eS , 8 r d 7 Comm. No. cc: Police File No. Ref, To: Ref. Date DEC 2 6 2002 Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: POLICE DATE: 12/16/02 STAFF CONTACT: Nori Ishii PHONE: 961-2273 A. REQUEST: To create an account entitled "Drinking/Driving Community Education Campaign" for $3,000.00 the following object code 115. To enter into a contract with the State Department of Transportation Public Affairs-Safe Community Program under the Drinking/Driving Community Education Campaign. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDEDI~ The State Department of Transporation Public Affairs-Safe Community Program is providing a grant to purchase office supplies, miscellaneous supplies such as banners, bumper stickers, office space rental and travel. The goal of this project is to reduce DUI related crashes/injuries/arrests/citations in the District of Kau. SIGNED: DATE: ~E~ 1 7 202 Department Head GRANT SUMMARY Su lement to B-52, Re uest for Council Action T e of Grant A ro riation bein re uested: ew or an additional a ro riation ® New (for this fiscal year period). OR ? Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to ®Yes ? No Council? ?Yes ? No Name of Grant Program: Drinking/Driving Community Education Campaign Grantor: State Department of Transportation Public Affairs-Safe Community County Grantee Department or Agency: Police Department County Grantee Contact Person: Sergeant James Sanborn Phone Number: 961-2350 Amount of Grant: $3,000.00 Grant Period (Commencement & Completion): October 1, 2002 -September 30, 2003 Purpose of Grant: To reduce DUI-related crashes/injuries/arrests/citations in the District of Kau. County Match required?: ?Yes ®No If yes, Matching Amount? Budgeted in account# In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: _ Permanent: ? Temporary: Duration: Full-time: ? Part-time: Time Element: Qty: _ Contractual: ? Explain: Explanation: Additional Comments about Grant: B-52 Grant Summary Form LINDA LINGLE ~ o GLENN M. OKIMOTO GOVERNOR oyy\i INTERIM DIRECTOR t ~i %p q` 'e gvP ~y~.~ STATE OF HAWAII IN REPLY REFER TO. DEPARTMENT OF TRANSPORTATION 869 PUNCHBOWL STREET HONOLULU, HAWAII 96813-5097 SC0.392 December 13, 2002 Acting Chief Lawrence K. Mahuna Hawaii County Police Department 349 Kapiolani Street Hilo, HI 96720-3998 Dear Chief Mahuna: Enclosed for your action is a copy of the approved highway safety reimbursement project No. AL03-02 (09-H-O1), entitled "Kau Alcohol Training." A total of $3,000.00 has been obligated to the project. The grant funds will be used reduce DUI related crashes/injuries/arrests/citations in the District of Kau, located on the island of Hawaii. Progress reports must be submitted quarterly within 15 days (ending May, August and November) and a final report must be submitted within thirty days of the end of the grant period. Reimbursement claims must be submitted in accordance with the agreement (monthly or quarterly) by the 20th of the month following the claim period. A claim must be submitted even if no expenditures were made. The project is subject to the audit requirements of the Office of Management and Budget (OMB) A-133, Audit ofState/Local Government &Non-Profit Organizations. Note that the Dcpartment/Program Number and Title with which this project should be associated in the Schedule ofFederal Assistance should be associated in the Schedule of Federal assistance Programs section of your single agency audit report are: Department of Transportation/20.600 -State and Community Highway Safety Program. A copy oC all audit reports covering the grant period must be sent to the Public Affairs Office-Sate Community Program. Chief Mahuna SC0.392 Page 2 December 13, 2002 Within 60 days of the date of project approval, the Safe Community Program should be advised of your cognizant Federal audit agency and of when you anticipate the audit report(s) covering the period of this grant to be issued. Very truly your , Marilyn ali Governor ighway Safety Representative Enclosure APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII MOTOR VEHICLE SAFETY OFFICE PART I FOR MYSO USE ONLY _ f~fr Plicant A>;encp to C pl t ) 1. APPLICANT AGENCY (Name and Address) - Hawaii Cmmty Police Department - - 349 hapiolani Street Project Numbec AT,03=02:'(09-H>Ol) Hilo, Hauau OG720-3998 - ~ - 2. GOVERNMENTAL UNIT (Name and Address) Title DRINKfNCrXORIf~[IV('rCOh~i17UNl7T County of 1 is ? i i EDUCATION CA/tiIP,47G1V 2~ Aupum Street Hilo, Hawaii 96720-3998 $tandardArea , OP Hffeeq~eD~te 10-OI-O2 3. DURATION (Dionth, llay, Year-See Schedule C): ~ ~.y ~a , ~ ~ ~ ~ , A. Gran[ Penod ' B. Project Period Federal F,upd~~Ug~i'd1~ p .~~m"y From 10'Ol!0~ From: (0/0002 u j- ~ ' To: 09 70107 'Co: 09/30/03 FY Fiords ,~q,~''~~t~A~a a`' ed u x ":.r .1Y'Q s rl~ ~ a1~, ~.'~s va xt~-,,.~ ~ - BeuefitoP a,Sita'Ce `,,'`,~'''';~"QUf~'~{' a. LOCATION OI PROJECT 5A. TYPE OF APPLICATION x Initial Revision Continuation Pahela, Ha~~an i Scc 4rtachcAl SB. REIMBURSEMENT SCHDULE _ MONTHLY Quarterly 6. PKO.IEC"f Ut;SCRIP"PION (Schedule AI (See Appcndlx A, Project Procedures Manual) 7. PROJECT OB.II?C'fl~'ES ANll TASKS Sl7MMARY FROM SCAEDi7LE A Kahiec D111 rclmcd cnishesn n)unes~arrests/enations in the Distract of Ka'u, located on [he Island of Hawaii. 8. BI UG_E_'I (Schedule li) LSee Appendix A, Pro ed Procedures Manual)* 8:A. t US I C 4J F.(.Oltl ~ TOTAL EXPENDITURES GRANT PERIOD PRIOR YEARS PROJECT ~ I1 Personal Sen¢es PERIOD _ _ S 170-00 -0-- $170.00 - t' I (onsuhanl Sen ices __0 _ --0-- --0-- f:i (~nnnxidwcs $1,530.00 $1,570.00 ~11I t)th_cl Duccdlndlrcct(bsis __p__ -_0_ IU I AI I[S"I'INATED COS15 floc Non-Fed Share) $1,300.00 --0.- $1,300.00 tiB. tiUI~K('E OF FINDS SC. SPECIFY H07N NON-FEDERAL SHARE I I i Pc 1clal (IOU ut hOI-,AI I _ $3,000.00 WILL BE PROVIDED I]t Al~ICam \ uiu I U° of TOTAAL) __p_. 9, fl~lk :AND (Otil riche luc c') (See Appendix A, Project Procedures Manual) t Ifl. _ ~GRI?P_V16:A'~f OF CNUN:RS'1'.aNDING AND CODIPLIANCE (SeeSehcdule D, atmched) I I. -A(Y'I•: P"PANCF: OF ('U V U1710NS: Il is understood and agreed by the undersigned that a reimbursement grant received as a result of this apl`hcauon Is >ubleei to Puhli. La~~ V9-561 Q-lighway Safety Act o 1996) and all admmisvative regulations governing grants established by the U.S. Ucp.u Inxnl of l'rumhol Ln:~m un~l the Stoic of Ilaivaii. It Is expressly agreed that this project constitutes and an official part of the Hawaii Highway Satety ~ Pui_ r. mi .oral ih:u swd .Ihhli.ant a~~encc ~olll ~nect the regwrements us set Corth herein, Including accompanying Schedules A, B, C, & D, which arc mmtpalaled hcrem euJ nuJr I part utthis appllcauon. Authonzanon to proceed with this Highway Safety Project is requested. I~ I I A. PItU.I h'.("f UIIt F-(~ fl1R I IR. AU'PHOR ING OFFICIAL GOVERNMENTAL UNIT - Sunni Inc Slgnaturc ^V` y / M / V'anie I '~A`. RI ~,ACI„ ALAIIUNA Namc HARRY KIM I Ills _ _\c I I,,\(. POI_1CI' CHIEF 'title MAYOR, COUNTY OF HAWAII I>.~~~- NO`d 21 ZDD~- Date N0~ 26 Ka'u Rural Health Community Association, Inc. P.O. Box 878 Pahala, HI 96777 Resource Center Phone: 928-0101 FAX: 928-6140 SCHEDULE A Ka'u Rural Health Community Association, Inc. (KRHCAI) "Dririking/Driving Community Education Campaign" Project Number: #I KRHCA7/DOT Fl' 2003 MISSION: KRHCAI mission is "To Do Whatever It Takes To Keep Ka'u Healthy" GOAL: The project goal is [o reduce DUI-related crashes/injuries/arrests/citations in the District of Ka'u, located on the Island of Hawaii. STRATEGIES: • Develop a community education campaign that will decrease DUI-related crashes, injuries, arrests, and citations in the Ka'u District by 10%. • Develop and establish at least 10 partnerships, i.e. public health safety agencies, businesses, healthcare providers, insurance companies, physicians, Dept. of Education, Dept. of Health, Keiki Injury Prevention Coalition, MADD/SADD, Prosecutors Office, and faith-based community organizations. • Recruit 50 volunteers that will actively participate in our "Drinking and Driving Community Education Campaign. • Reach youth K-12`h grade and 3,000 adults 18 yrs. and older through a structured educational curriculum, activities, peer education and social support nehvork. • Identify and participate in 4-6 events i.e. holidays, sporting events, school activities, cultural celebrations, health/public safety fairs. • Disseminate multi-media, culturally-sensitive campaign material to all schools, businesses, hospitals, doctor's offices, clinics, labor unions, faith- based and civic organizations, police department and library resource centers. SOLUTIOTv~'IMPLEMENTATION: • Oversight and implementation of the project will be conducted by KRHCAI Executive Director and Injury Prevention Program Committee. • 5300 Administrative Fee (financial record-keeping, project reports). • 500 Rental Fee (use of office space, utilities, telephone/fax, computer, printer and Internet access). SOLUTION/IMPLEMENTATION: (Cont'd) • $120 Round-trip Inter-Island Air coupons (to attend mandatory orientation training session on Oahu). • $50 Mileage/Parking Fee/Fuel (One (1) round-trip travel from Pahala to airport to attend mandatory orientation training on Oahu). • $600 Purchase of three (3) large banners @ $200 each ("Drinking & Driving..." for display in Hawaiian Ocean View Estates, Naalehu, and Pahala communities. • $500 Design, develop and print "Dunking & Driving..." Bumper stickers. • $150 Purchase two (2) poster boazds for "Dunking & Driving..." display, laminate posters, letteung/stencil. • $120 Purchase three (3) Lexmark Z33 Black Ink Cartudges @ $40 each. • $80 Purchase of two (2) Lexmark Z33 Color Ink Cartridges @ $40 each. • $80 Purchase two (2) cases Xerographic paper @ $40 per case of 1,000. EVALUATION: Dr. Kelley Withy, State Director of Area Health Education Center will assist in developing a pre and post test evaluation survey model, to measure effectiveness of our community education campaign. Hawaii County Police Department and the Prosecutors Office will provide pre and post data for Year 2000-2003. John Kaizuka. Public Health Educator, Department ofHealth-Injury Prevention Program will serve as a mentor/advisor to the Project Team in developing, reviewing and analyzing data. Tasks to be accomplished include: • Identify what did the program set out to do; • Identify who was the target population; • Measure outcomes of program; • Provide training for Project Committee, board members, volunteers, students and collaborative partners; • Establish a MADD/SADD membership in Ka'u; • Meet with all stakeholders and identify community action plan; • Develop and establish poster contest criteria and incentives for K-6th grade; • Establish student community service project 7`h-12`h grade; • Identify/develop calendar of events to promote "Dunking & Driving.." community education campaign. • Coordinate (2) local school assemblies with PTSA, DARE, MADD, SADD; • Develop media campaign, newsletter for publication and distubution in Ka'u District. SCHEDULE B BUDGET: I" Personal Services: Em to ee Salaries & Benefits __0__ Pro~ect Chair In-Kind Donation ExecutiveDirector In-Kind Donation Minimum 10 hrs./week Air Travel $120.00 Round-Trip: Hilo-Honolulu to attend Otientation Tm . Sur[ace Travel -flat rate $50.00 Private caz miles a azkin ,fuel Per Diem _-0__ Tuition, Course, Registration & --0-- Misc. Fees TOTAL $170.00 2. Consultant Services __0__ Dc Kelle With In-Kind Donation John Kaizuka PH Educator In-Kind Donation TOTAL __p__ 3. Commodities Office Supplies: $280.00 3-Lexmark Z33 Biack Ink Cartridges @ $40/each 2-Lexmark Z33 Color Ink Caruidges @ $40/each 2-cases Xerographic paper @ $40/case Other Expendable Materials: $1,250.00 3-Large Banners @ $200/each Design develop/print "Drinking & Driving' bumper stickers 2 Poster boards, laminate posters, letterin /stencils TOTAL $1,530.00 4. Other Direct'[ndirect Costs Administtative Costs $300.00 Office Space Rental (flat rate) $1,000.00 (Equipment, Utilities, Printing, Communications TOTAL $1,300.00 TOTAL PROJECT COSTS: $3,000.00 SCHEDULE C MILESTONES MONTH ACTIVITIES Se t. 2002 Com fete & submit Pro'ect Plan to DOT. October 2002 Attend orientation training on Oahu; Seek funding assistance from Hawaii County Police Department; Implement project plan; Identify/meet with partners; Establish goals & objectives, budget, calendar of events, training needs, evaluation model, & ro'ect outcomes. November 2002 Design, purchase and display "Drinking & Driving" banners; distribute bumper stickers; Meet with consultants to develop evaluation model; Obtain outcomes data; Create poster contest criteria; Identify high school students to participate in communi service ro'ect; Distribute information oa MADD/SADD. December 2002 Develop curiculum for problem resolution, anger management, & decision- making skills; Provide educational video to groups on "Drinking & Driving"; Im lement ost contest• Dis la banners in the communi January-February 2003 Commence data collection of holiday statistics from Police Department, Prosecutors Office, & EMS; Implement calendar of events; Coordinate project ~ activities with community organizations; Atmounce post contest winners via media. I" uarter Re ort due Oct. -Dec. March-May 2003 I Participate in community fairs & other activities; Develop 1" newsletter, Establish partnership activity with MADD/SADD/DARE. 2"d uarter Re ort due Jan. -March June-.August 2003 Actively promote "Drinking & Driving..." educational campaign in conjunction with graduation, proms and holiday activities; Identify student community projects. 3rd Quarter Re ort due Aril -June September 2003 Collect, review/analyze data, surveys, project outcomes, complete fmal report; Identify methods for sustaining project. 41h uarter/Final Re ort due Jul - Se t. SCHEDULE D Agreement of Understanding & Compliance Project Number: THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafer referred to as 'State', and the Governmental Unit mused in this application, hereinafter referred to as 'Applicant'. WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STATE for approved highway safety projects, sad WHEREAS, STATE may make said funds available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for nay ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and , WHEREAS, the above name APPLICANT bas submitted as application for Federal funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: I. Reimbursement of Eligible Expenditures A. It is mutually agreed sad promised that upon written application by APPLICANT sad approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for nay ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are no[ allowable for construction, rehabiiitation, remodeling, or for office furnishings and fizmres -for State, local or private buildings or structures. The following aze examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fined LightingRamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE shall have the tight to withhold any installmen6 to make up reimbursement received for nay ineligible or unauthorized expenditures until such time as the ineligtble claim is made up or correct by APPLICANT. V. Non~upiication of Grant Fund Expenditures A. II is mutually agreed and promised that [he APPLICANT haz no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under [his project to exclude any such duplication of grant fund expenditures. C. It is further mutually agreed and understood that the APPLICANT' shall reimburse the STATE OF HAWAII far any such duplicate expenditures for which Federal grant funds have been claimed and payment received az determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shalt apply all proceeds or credits generated under the project, such as but not restricted to: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A-87 (FMC 74-7) and NHTSA/FI~'A Order aso~nslo.l. VII. Copyrights and Patents A. I[ is mutually agreed that nay copyrightable materials produced in the course of a project may be the property of the State or applicant agency; however, provisions should be made to obtain for the United States,Government, the State GovernmeaLS and their political subdivisions aroyalty-frce nonexclusive, and irrevocable license to use is any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered is the agrcemeat. Aa irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each dixovery or invention is the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed az part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIII. Certification Regarding Debarment and Suspension A. Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, is addition to other remedies available to the Federal govertrment, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to wbich this proposal is submitted if at any time the prospective lower tier participant learns that its certificalic~a was erroneous when submitted or has become erroneotu by reason of changed cirourastances. minority business enterprises have the maximum opportunity to compete for and perform cootract5. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT-assisted contracts. XI.' Requirements A. It is mutually agr~d and promised that the applicant shall follow the State and Federal requirements and guidelines set forth is the State of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for at least three years after the date of the final expenditure report. ' XII. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as set forth in PART II(2) of this application. PART II (Safe Community Program - Safety Office to complete) - Project Number: AL03-02 (09-H-O1) 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Dat October 1, 2002 B. Federal Funds Obligated $3,000.00 C. Approval a ~ 31~z D. Signatu ~ E. Name Gord .K. Ho g F. Title Highway Safety Manag