Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
COM 0140.000 2002-2004
COUNTY OF HAWAII PART I VOLUME I The Operating Budget Proposal 2003-04 TABLE OF CONTENTS Paae MAYOR'S BUDGET MESSAGE.... PART A - GENERAL FUND Revenues................................................................................................ Aging...................................................................................................... 1 14 AnimalControl......................................................................................... 13 Boardof Ethics.......................................................................................... 7 Civil Defense Agency................................................................................ 13 CivilService............................................................................................. 8 Committee on People with Disabilities......................................................... 6 Committee on Status of Women................................................................. 6 CorporationCounsel................................................................................. 7 CountyCouncil........................................................................................ 6 CountyPhysicians..................................................................................... 14 DataSystems........................................................................................... 6 ElderlyActivities........................................................................................ 16 Environmental Management..................................................................... 18 Finance................................................................................................... 7 Fire.......................................................................................................... 12 LiquorControl.......................................................................................... 13 Management........................................................................................... 6 MassTransit Agency.................................................................................. 14 Miscellaneous Accounts............................................................................ 19 NonprofitGrants....................................................................................... 15 Parks& Recreation.................................................................................... 15 Planning................................................................................................. 8 Police...................................................................................................... 9 ProsecutingAttorney................................................................................. 14 PublicWorks............................................................................................. 9 Research and Development...................................................................... 8 SalaryCommission.................................................................................... 8 Schools.................................................................................................... 15 PART B - HIGHWAY FUND Revenues................................................................................................ 21 Expenditures............................................................................................. 22 PART C - SEWER FUND Revenues................................................................................................ 24 Expenditures............................................................................................. 25 PART D - CEMETERY FUND Revenues................................................................................................ 26 Expenditures............................................................................................. 27 PART E - BIKEWAY FUND Revenues................................................................................................ 28 Expenditures............................................................................................. 29 PART F - BEAUTIFICATION FUND Revenues................................................................................................ 30 Expenditures............................................................................................. 31 PART G -VEHICLE DISPOSAL FUND Revenues................................................................................................ 32 Expenditures............................................................................................ 33 PART H - SOLID WASTE FUND Revenues................................................................................................ 34 Expenditures............................................................................................. 35 PART I - GOLF COURSE FUND Revenues................................................................................................ 36 Expenditures............................................................................................. 37 PART J - GEOTHERMAL RELOCATION REVOLVING FUND Revenues................................................................................................ 38 Expenditures............................................................................................. 39 PART K - HOUSING FUND Revenues................................................................................................ 40 Expenditures............................................................................................. 43 PART L- GEOTHERMAL ASSET FUND Revenues................................................................................................ 46 Expenditures............................................................................................. 47 Harry Kim County of Hawaii 25 .4upuni Strati, Room 215 • nilu. fla,m, 96720 (808) 961-82 1 1 . Fax MS) 9616j52 February 28, 2003 The Honorable Chairman James Y. Arakaki and Members of the County Council County of Hawaii Hilo, 111 96720 Dear Chairman Arakaki Lind Council Members: Dixie Kaetsu ALmogmg 0111.101 PoWr L. Hendricks Oeptd� Mano,Cw,C l)in rtrm As required by the Hawaii County Charter, I am submitting to you with this message the proposed operating budget for the County of Hawaii for the fiscal year ending June 30, 2004. This balanced budget includes estimated revenues and appropriations of $218,665,135, and includes the operations of eleven of the County's special funds as well as the general fund. Preparation of the budget involves estimating costs such as debt service, retirement and medical insurance requirements and obtaining estimated expenditures from departments. This year, although the departments were instructed to submit a status quo spending plan, they were also provided the opportunity to present additional needs in the form of supplemental budget recµtests. These requests required justification and priority -setting based on the department's program goals, objectives, and performance measures. This budget reflects a 10.491k increase in estimated net taxable real property, and no changes in our tax rates. The real property assessed valuations used are still preliminary figures and the values certified in April may vary from those assumed here. The final budget presented to you in May will he based on the final numbers. With this budget, 1 am proposing to carry out two major initiatives. The first is to expand the County's efforts in fighting our "War on ice." The second is to modernize Out- computer urcomputer programs to enable the County to meet new accounting requirements and be more efficient in our operations. As you know, the War on Ice began as Li community attack on the crystal methamphetamine (Ice) problem on the Big Island. My adminisnation is committed to this effort — an effort that requires education, treatment, rehabilitation, and enforcement to succeed. Comm. No.. 8;1j .5-9 File Ret, To: W— FEB 2 8 203_ The Honorable Chairman Jamcs Y. Arukaki and Members of the County Council Paec 2 Fehruan 28. 2003 Through federal and state support, programs in education, treatment, and rehabilitation will soon be developed. I am proposing to increase the County's efforts in drug enforcement, as we continue our involvement in planning and coordination. The budget that I am submitting includes $836,000 in additional funding for the Police Department to contract out cellblock security and make 14 positions available — 6 to create two special "Ice Teams," one in Hilo and another in Kona; and 8 to supplement patrol services in Waimea, Puna, and Kau. Staff from my office will continue to work with the community and other government agencies to plan and coordinate our work. Also included in this budget are funds to begin migrating major programs off our Wang computer system. We plan to lease or purchase new financial, case tracking (Prosecutor's Office) and permit tracking (Planning Department) software. All other County services are expected to continue at present levels. OPERATING BUDGET The following table describes the budgeted expenditures for FY 2002-03 and the proposed budget for FY 2003-04 for each fund. OPERATING BUDGET BY FUND (Amountc in thmoands) FY 02-03 FY 03-04 Increase Percent FUND Budget Proposed (Decrease) Change General Fund $157,679 $167,687 $10,008 6.3% Highway Fund 16,755 15,920 (835) (5.0)% Sewer Fund 6,187 7,282 1,095 17.7% Cemetery Fund 16 16 0 0% Bikeway Fund 180 181 1 .6% Beautification Fund 200 200 0 0% Vehicle Disposal Fund 530 1,667 1,137 214.5% Solid Waste Fund 10,666 12,017 1,351 12.7% Golf Course Fund 869 994 125 14.4% Geothermal Royalty Fund 150 150 0 0% Housing Fund 12,105 12,501 396 3.3% Geothermal Asset Fund 50 50 0 0% $205,387 $218,665 $13,278 6.5% The Bonorahle Chairman .Eines Y. Arakaki and Memhcrs of the County Council Wi_,c 3 February 28. 2003 OPERATING REVENUES The following table presents a summary of projected FY 2003-04 revenues from various sources and the changes from the current budget: REVENUES BY SOURCE (Amn¢nLc in thol smtdO Source Real Property Tax Public Service Company Tax Fuel Tax Public Utilities Franchise Tax Licenses and Permits Revenues and Use of Money & Property Intergovernmental Revenue Charges for Services Other Revenues Fund Balance Carryover Increase 53.6% (Decrease) 9.5% Percent From Percent Of FY 2002-03 Increase Amount Total Amount (Decrease) $117,222 53.6% $10,185 9.5% 5,215 2.4% 0 0% 6,836 3.1% 382 5.9% 4,990 2.3% 0 0% 10,305 4.7% 1,686 19.6% 1,929 .9% (1,675) (46.5%) 46,556 21.3% 2,028 4.6% 14,036 6.4% 734 5.5% 5,875 2.7% 394 7.2% 5,701 260/. 456 (7.4%) $218,665 100.0% $13,278 6.5% Significant changes to operating revenues are as follows: Real Property Tax - Net taxahle values increasing by 10.49'%, with current tax rates remaining the same. License and Permits - Vehicle registration fee increasing by $1.132.000 as a result of the recent increase in the annual fee for abandoned vehicles. Interest Income - Interest earnings decreasing due to the low rate 01' return on investments. The country is currently experiencing a record low investment market. Transient Accommodations Tax (TAT) - TAT at $15,'781,000 based on the Council on Revenues most recent projection of a 6°k increase in collections. The Honorahle Chairman James Y. Amkaki and Members of the County Council Pa«c 3 February 2X, 200; OPERATING EXPENDITURES The following table presents a summary of projected FY 2003-04 expenditures from various SourceS and the changes from the current budget: Significant changes to operating expenditures are as follows: Police, $836,000 Contract out ccllblock Security, thereby freeing up 14 positions. • 6 to create two "ice" teams, one in Hilo and one in Kona • 8 to Supplement patrol services, 3 in Waimea, 3 in Puna, and 2 in Kau New Computer Software, $755,000 Ctu ry out initiative to migrate off the County's Wang system. • Lease and implement new enterprise software (FRESH), for the County, $500,000 • PUIVIMSC new case U'acking system, Pr'osecutor's Office, $175,000 • PrlrChane new permit tracking system, Planning Department, S80,000 EXPENDITURES BY FUNCTION (Amomits in rhoucandv) Increase (Decrease) Percent From Percent Of FY 2002-03 Increase Expenditures Amount Total Amount (Decrease) General Government $ 26,026 11.9% $ 924 3.7% Public Safety 69,957 32.0% 1,605 2.3% Highways & Streets 9,743 4.5% (923) (8.7%) Health, Education, & Welfare 18,211 8.3% 458 2.6% Culture and Recreation 14,267 6.5% 428 3.1% Sanitation & Waste Removal 18,531 8.5% 2,514 15.7% Debt Service 23.324 10.7% 1,780 8.3% Pension & Retirement 11,873 5.4% 3,515 42.1% Health Fund 14,260 6.5% 680 5.0% Miscellaneous 12,473 5.7% 2,297 22.6% $218,665 100.0% $13,278 6.5% Significant changes to operating expenditures are as follows: Police, $836,000 Contract out ccllblock Security, thereby freeing up 14 positions. • 6 to create two "ice" teams, one in Hilo and one in Kona • 8 to Supplement patrol services, 3 in Waimea, 3 in Puna, and 2 in Kau New Computer Software, $755,000 Ctu ry out initiative to migrate off the County's Wang system. • Lease and implement new enterprise software (FRESH), for the County, $500,000 • PUIVIMSC new case U'acking system, Pr'osecutor's Office, $175,000 • PrlrChane new permit tracking system, Planning Department, S80,000 I he I lunorahlc Chairman .lames Y. Arakaki and Memhcrs of the County Council Pagc 5 February 28, 2003 Provision for Compensation Adjustment - Provides $1,200,000 for projected salary increases. Employees Retirement System (ERS) Contribution - Increasing by $3,230,300 ($4,164,700 to $7,395,000). Debt Service - Includes debt Service for all bonds expected to he issued by June 30, 2003 as well as an additional 510 million float to carry out mandated and other needed projects in accordance with my bond issuance policy. Sanitation and Waste Removal - Increase in landfill costs ($1.3 million) and vehicle disposal costs ($I.I million). POSITIONS The pcaSonncl impact included in this budget are as follows: General Fund Environmental Management — Adds Deputv Director- to assist with regulatory, safety, and personnel issues. Housing Fund Housing and Community Development — Adds 3 federally funded Housing & Conununiry Derrlopment Specialist V positions. Two will be assigned to the Development Division and will he working on housing projects in Waikoloa. The other, in the Community Development section, will be overseeing CDBG projects. SUMMARY The increase in projected real property tax revenues will enable us to commit more resourceS to fight our War on Ice. According to the State Department of health, I lawaii residents lead the nation for use in Ice Our Police Dcpartinent reports that arrests for Ice distribution increased 431% from 1997 to 2000. But it is not enough to know that the problem exists — the data, statistics, and anecdotal evidence show that the problem is in "crisis" proportions on the Big Island. The proposed budget for FY 2003-04 includes $836.000 to contract out cellhlock security. therehy relieving 14 police positions to form two Ice teams in Milo and Kona and supplement patrol services in Waimea, Puna. and Kau. The Honorable Chairman James Y. Arakaki and Members of the County Council Page 6 February 28, 2003 We are also taking steps to replace major software programs on the County's Wang computer system. Included in this budget are funds to lease or purchase new financial, case tracking, and permit tracking software. Aside from these two major initiatives, the budget for FY 2003-04 remains conservative. We are still concerned about the potential impact of continued economic uncertainties. In future budgets we will seek funds to assist departments to replace old equipment and increase services to growing communities. Our goal continues to be to establish a budget that is based on fair and equitable levels of service. We welcome the opportunity to discuss this budget in further detail with you and thank you very much for past support. A ha, Harry Kitti Mayor Attachments UIN' i T ulow HAWAIl PART I VOLUME 11 11 1 11111115, Aw" TABLE OF CONTENTS Aging Page CivilDefense Agency................................................................................ 8 CivilService............................................................................................. 1 1 Corporation Counsel................................................................................. 17 CountyCouncil/Clerk............................................................................... 24 CountyPhysicians.................................................................................... 33 DataSystems........................................................................................... 35 ElderlyActivities....................................................................................... 42 Environmental Management..................................................................... 56 Finance................................................................................................... 59 Fire......................................................................................................... 74 LiquorControl.......................................................................................... 86 Management.......................................................................................... 90 Mass Transit Agency .................................................. ............................... 100 Miscellaneous Accounts........................................................................... 103 Parks & Recreation................................................................................... 109 Planning................................................................................................. 148 Police..................................................................................................... 156 Prosecuting Attorney................................................................................ 187 PublicWorks............................................................................................ 195 Research and Development..................................................................... 214 HighwayFund......................................................................................... 237 SewerFund............................................................................................. 248 CemeteryFund........................................................................................ 255 BikewayFund.......................................................................................... 256 Beautification Fund................................................................................. 258 Vehicle Disposal Fund.............................................................................. 260 SolidWaste Fund..................................................................................... 263 GolfCourse Fund.................................................................................... 268 Geothermal Relocation Revolving Fund ..................................................... 272 HousingFund.......................................................................................... 274 Geothermal Asset Fund........................................................................... 289 AGING DEPARTMENT SUMMARY Mission Statement The mission of the Hawaii County Office of Aging is to establish a system of services in Hawaii County which will enable older persons to reach and maintain the highest level of dignity, independence, and personal well-being. Department Goals 1. To improve the accessibility of services to older individuals who are in greatest social and/or economic need, or who are severely disabled. 2. To enable older persons to live at home for as long as possible by developing and maintaining an effective network of community-based support services. 3. To develop and maintain supportive programs and services that address the needs of caregivers to enable them to continue giving care. 4. To develop and maintain services aimed at protecting the rights of older persons, particularly the socially and economically disadvantaged. 5. To improve the capacity of the Office of Aging to serve as an effective Area Agency on Aging by promoting private, public and community collaborations to address existing and emerging aging issues. 6. To serve as a leader and advocate on behalf of older persons in Hawaii County, especially in the areas of planning, long-term care, and resource development. Funding Source and Position Count General Fund $ 343,504 General Fund 7 Grant Revenue $ 1,293,199 Grant Revenue 2 Other $ 5,000 Other - Total Budget: $ 1,641,703 Total Number of Positions 9 ►.GING AGING Program Description The Hawaii County Office of Aging was authorized in 1966 and is an Area Agency on Aging (AAA). As an AAA, the Office of Aging is required to prepare and submit for funding an Area Plan on Aging. The Area Plan describes the manner in which this office develops its service delivery system for older persons on the Big Island. Through an approved Area Plan, the Office of Aging obtains federal and state funds through the State Executive Office on Aging. Funds obtained for services are contracted to various providers in the community that have shown the ability and willingness to deliver quality programs. AAAs are not permitted to provide services directly. Most of the funding for the Office of Aging's administrative expenses are provided by the County of Hawaii. The Office of Aging has a total staff of nine: an Executive on Aging, four Aging Program Planners, an Accountant, a Senior Clerk -Stenographer, a Departmental Data Processing Coordinator, and a Clerk. A Committee on Aging, appointed by the Mayor, advises the Office of Aging in its planning responsibilities. The majority of its members is over the age of 60 and represents every major district of Hawaii County. Specific functions of the Office of Aging include: 1. To continuously assess the needs of older persons in Hawaii County and developing programs aimed at meeting these needs; 2. To monitor, evaluate, and comment on policies, programs, hearings, and community actions which affect older persons; 3. To represent the interests of older persons to public officials and public and private agencies; 4. To develop and maintain a public awareness program for older persons; 5. To maintain data on the profile and needs of older persons in Hawaii County and have this information available for other organizations and the general public; 6. To coordinate planning with other agencies and organizations to promote new or expanded benefits and opportunities for older persons; 7. To develop and administer an Area Plan on Aging for a comprehensive and coordinated service delivery system in Hawaii County; 8. To enter into subgrants or contracts for the provision of services outlined in the Area Plan on Aging; and 9. To provide technical assistance, monitor, and periodically evaluate the performance of all service providers under the Area Plan on Aging. 2 AGING AGING Program Objectives Non -Contracted Services 1. Caregiver Support, Education, and Training: Caregiver Resource Center. a. Provide all clients assisted the opportunity to evaluate the quality of resource materials available in the resource center of which at least 30% of clients assisted will respond favorably indicating increased knowledge of the caregiver. b. Provide all workshop and conference attendees the opportunity to evaluate the usefulness and effectiveness of the information covered at 3 training sessions relating to caregiver issues of which at least 70% of attendees will respond favorably. 2. Community -Based Planning. a. Plan and/or implement at least 5 community -driven, health and safety related proj ects. b. Provide community partners the opportunity to evaluate collaborative approaches of which at least 30 community partners will report that they believe in collaborative approaches and that collaborative ventures were successful. 3. Database Development and Maintenance. Provide the general public, private sector, government officials, community agencies and service providers with aging related information by responding to at least 10 requests for general information and at least 10 requests for data analysis conducted to support program planning service development. 4. Education/Training. Support and coordinate workshops and educational seminars which are pertinent, relevant and reflective of the national and local trends and initiatives in the field of aging where at least 75% of participants will indicate that the workshops/seminars were relevant and helpful. 5. Home Modification. a. Enable at least 75% of the clients served to remain within their homes in a safer environment due to in-home safety items/equipment provided by the service. b. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate increased safety due to program services. c. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate that in-home safety items decreased caregiver stress and reduced falls. d. Provide clients served the opportunity to evaluate the program through a survey of which at least 701X0 of safety deficits identified in the service provider's assessment were corrected with program services and in-home safety items AGING AGING Program Objectives — (continued) Services Contracted to Private/State Agencies 1. Case Management. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate receiving home and community based services improved their ability to remain in their homes. Kupuna Care. Provide clients receiving Kupuna Care Services (adult day care, case management, personal care, home -delivered meals, attendant care, chore, home/housekeeper, and assisted transportation services) the opportunity to evaluate the program through a survey of which at least 75% of clients surveyed will show an improved ability to remain in their own homes. 2. Legal Services. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will express an increased knowledge of entitlement programs, the legal process, and individual rights. 3. Public Education. Provide clients served the opportunity to evaluate the publication through a survey of which at least 50% of clients surveyed will indicate that the publication provided them with meaningful and useful information about services and benefits available to older individuals. 4. Transportation. Provide nutrition participants served the opportunity to evaluate the program through a survey of which at least 70% of nutrition participants surveyed who are transported to a congregate meal site three to five days per week will maintain or improve their nutritional risk assessment survey scores. Contracts to the Elderly Activities Division, Department of Parks & Recreation. Funds provided to the Elderly Activities Division are deposited directly to its respective accounts. Elderly Activities Division provides the following contracted services and reflects its own program objectives. • Chore • Congregate Meals • Employment • Home -Delivered Meals • Information and Assistance • Nutrition Education • Outreach • Transportation • Volunteer Services 2 AGING AGING Program Highlights The Hawaii County Office of Aging is committed to developing a system of quality home and community-based care to meet the needs of a diverse elder population. Highlights for the fiscal year 2001 2002 were: Community empowerment and public/private partnerships Planning and service development at the community level coupled with private/public partnerships highlight achievements of the HCOA for the fiscal year 2001-2002. These endeavors along with implementation of the National Family Caregiver Support Program provide a solid foundation on which additional needed services can be developed to meet the challenges of the "Greying of America." Hawaii like the rest of the nation, is in the midst of a major demographic revolution. People are living longer and the numbers are growing rapidly. In the coming decades, the aging of our community will create unprecedented economic, political, and social challenges. Community Voices The HCOA, working through ten community planning councils (Community Voices Project), is soliciting the support and participation of individual communities to promote needed development of additional services and to ensure that planning is community based. During the past fiscal year over 80 individuals from ten districts around the island gathered at the Community Voices Conference for a day of brainstorming and collaborating. Members representing the ten councils, North and South Hilo, Hamakua, Waimea, Kohala, North and South Kona, Kau, Puna Mauka and Makai, were offered a glimpse into the past, present, and future of Community Voices Councils. From bottoms up development of an intergenerational facility to street signage and house numbering in rural communities to improved emergency response, Community Voices Councils have made a huge difference in their communities. Caregiver Support The HCOA has received funding to expand and enhance the existing Caregiver Resource Center (CRC) at our Kona office as well as establishing a comprehensive system of support for our family caregivers islandwide. Funding is through the National Family Caregiver Support Program (NFCSP). In addition, an effort will be made to empower and mobilize individual communities to find unique ways to meet the needs of the caregiver using community resources. This will alleviate the use of more costly out -of - area services (because of the wide spread geographic makeup on this island) and help the community to sustain the services for its own people. .GING AGING Program Highlights (continued) Supplemental Funds Through Grants Prompted by early findings of the caregiver project that there is an acute shortage of front-line in-home health and social services workers, the HCOA applied for and received funding to investigate the feasibility of developing in-home community based eldercare services at various rural areas of the Big Island. It is expected that training opportunities in in-home health/social services careers will evolve from this project and will result in economic and community development especially in rural areas of the Big Island. Aging Institute of Hawaii The HCOA received a $68,000 grant from the Department of Labor's Workforce Development Division to provide a five week course (30 classroom hours) on aging related issues. Classes have been held in Hilo and Kona with over 35 individuals participating in initial sessions. Public Awareness Grant With funding from a private foundation, and in partnership with the South Hilo Community Voices Council, KTA Super Stores, and The Silver Connection, the HCOA conducted a public awareness campaign on services available for the elderly. Services such as the Prostate Cancer Support Group, the Mobile Care Unit, care homes, Hawaii Island Adult Care, and the Alzheimer's Disease Support Group were aired on the Seniors Living in Paradise public access television program. A lending library of video tapes was also made available. The HCOA received many positive comments on the informative segments and plans to continue to produce more video segments as an ongoing public awareness service beyond the grant period. Data Development and Information Technology Previous funding from the State of Hawaii Executive Office on Aging allowed HCOA to successfully acquire and install computer equipment and the Social Assistance Management System (SAMS2000) software which are necessary to comply with the reporting requirements contained in the Federal National Aging Program Information System (NAPIS). An information and referral module (Beacon I&R) fully integrated with SAMS2000 was also installed thus providing the office with a computerized directory of eldercare services on the Big Island and the three other counties. This timely upgrade in technology will not only enhance provision and delivery of vital eldercare services to the older residents of the Big Island but will help the HCOA in its planning and program development functions. For the period July 1, 2003 — June 30, 2004, the Office of Aging will place emphasis in areas of Community -Based Planning, Workforce Development, Training and Education, and Caregiver Resource Center Expansion. M AGING AGING Program Measures *Kupuna Care Services include personal care, chore, dai, care, homemaker, home deliverer) meals and assisted transportation. Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Grants Received (millions) $2.2 million $2 million 2.5 million Contracts Administered 18 19 19 Est. No. People Reached (dup) 17,000 15,000 18,000 Caregiver Support 406 ind. / 492 hrs. 200 ind. / 300 hrs. 500 ind. / 3 sessions Caregiver Resource Center 1,295,770 - 50 internet users Case Management 812 ind. / 12,500 hrs. 680 ind. / 10,000 hrs. 750 ind. / 8,164 hrs. Community -Based Planning 100 ind. / 10 communities 100 ind. /10 communities 100 ind. / 10 communities Database Dev. & Maint. 22,000 ind. / 6,229 records 20,000 ind./5,500 records 22,000ind. / 6,500 records Education/Training 775 ind. / 18 sessions 150 ind. / 3 sessions 500 ind. / 20 sessions Home Modification 70 ind. / 176 modifications 50 ind./100 modifications 20 ind. / 40 modifications Kupuna Care Services * 1,075 ind./50,270 units 1,075 ind./45,000 units 1,075 ind./50,000 units Legal Services 201 ind. / 1,879 hrs. 250 ind. / 1,750 hrs. 250 ind. / 1,790 hrs. Public Education 4,000 ind. / 36,000 contacts 4,000ind./36,000 contacts 4,100 ind./42,000 contacts Transportation 317 ind. / 60,039 tris 250 ind. / 55,000 tris 300 ind. / 60,000 trips *Kupuna Care Services include personal care, chore, dai, care, homemaker, home deliverer) meals and assisted transportation. Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 9 9 9 Salaries and Wa es 348,333 432,240 309,755 Operations 914,740 1,164,461 1,326,748 Equipment 32,697 51200 5,200 Program Total 1,295,770 1,601,901 1,641,703 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request County Executive on Aging 1 1 1 Accountant II 1 1 1 Aging Program Planner 4 4 4 Clerk III 1 1 l Departmental Data Processing Coordinator 11 1 1 1 Senior Clerk -Stenographer I 1 - Information and Assistance Clerk - - 1 Total 9 9 9 I I % C-il I V I L D E 1 -'�, FFE NJ SS E A E i E Nf C CIVIL DEFENSE AGENCY DEPARTMENT SUMMARY Mission Statement To achieve effective governmental and private -sector preparedness for prompt, fully coordinated, flexible response and assistance when natural, human -caused disaster or acts of war threaten or occur anywhere in the County of Hawaii. Department Goals 1. To formulate and update comprehensive emergency and disaster plans and procedures for the County of Hawaii; provide basic and coordinated guidance to other public and private agencies in the formulation and maintenance of their organization's emergency operations plan. 2. Continue to develop, organize, and update the public and private resources needed to execute the County's emergency and disaster plans. 3. Continue to coordinate the implementation of the County's emergency and disaster plans under designated emergency or disaster situations. 4. To coordinate the County's post -disaster recovery and restoration operations which required State and/or Federal disaster assistance. 5. To coordinate the countywide outdoor warning siren system replacement/upgrade project with the State Civil Defense Agency. Program Description The Hawaii County Civil Defense Agency has the responsibility of administering and operating the various local, state, and federal civil defense programs for the County. This includes planning, preparing, and coordinating civil defense operations in meeting disaster situations and coordinating post -disaster recovery operations including state and/or federal assistance. Funding Source and Position Count General Fund $ 338,230 General Fund 6 Grant Revenue $ 118,000 Grant Revenue - Total Budget: $ 456,230 Total Number of Positions 6 CIVIL DEFENSE AGENCY . CIVIL DEFENSE Program Objectives 1. Continue to review and update tsunami evacuation maps. 2. Continue the priority of working with all segments of the community in developing emergency -response plans. a. Work with the public sectors in hazard/risk awareness and response preparedness. Review and update Police, public works, fire and parks Standard Operating Procedure (SOP). b. Continue to coordinate and participate in emergency preparedness exercises. c. Continue to coordinate and participated in training for emergency response. 3. Continue to work with Department of Education regarding neve facilities being available to expand ober shelter program. 4. Continue to administer Office of Justice Program (OJP) Grants for Weapons of Mass Destruction (WMD) Program. 5. Continue the development of an emergency response plan with the Department of Water Supply to insure water availability should there be a portion or islandwide power disruption over an extended period. Program Highlights The terrorist attacks of September 11, 2001 and the anthrax scares were by far the major events during this past year. This attack in our backyard was a wakeup call to our nation and its people. Our nation's leaders and its people rallied to put in place the necessary security measures, plans and procedures to deter and detect future terrorist activity. The Civil Defense Agency played a major roll in keeping our island community informed of these new measures, plans and procedures. We are also in the process of completing our Terrorist response Plan and Hazardous Materials Plan. Just completed is the Hawai'i Island Anthrax Response Guide. Thanks to the assistance of the Mayor's Office, Police, Fire and the Department of Health. Things will never be the same again, however we will go forward, we will conquer, and we will live alert and not alarmed. Z CIVIL DEFENSE .AGENCY .. ...__ .. .. CIVIL, DEFENSE Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Brushfire 8 5 5 Earthquake 5 5 5 Flooding 20 20 20 Hazardous Material 4 20 10 High Surf 38 25 25 High Wind 11 5 8 Tropical Cyclones 4 3 3 Drou ht Declaration Ongoing Ongoing OnQoin Volcanic Eru tion 01!going Ongoing Ongoing Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Personnel 6 6 6 Salaries and Wages 304,276 307,040 321,750 Operations 121,881 134,510 134,480 E ui ment 35,505 1 - - Pro _am Total 461,662 1 441,550 456,230 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Civil Defense Administrator 1 1 1 Assistant Civil Defense Administrator 1 1 1 Account Clerk 1 1 1 CD Plans & Operations Officer 1 1 1 CD Staff Specialist 1 1 1 Secretary 1 1 1 Total 6 6 6 10 c1\ ESE R, ..j .. .... CIVIC, SERVICE DEPARTMENT SUMMARY Mission Statement As the human resource team, we share our expertise with departments and employees to enable them to better accomplish their missions. We encourage and support all efforts to nurture a healthy, safe, and rewarding work environment and community. Department Goals 1. To provide, in accordance with law, names of qualified individuals to government agencies on a timely basis. 2. To provide a classification and pay system that ensures an equitable compensation system. 3. To provide timely advice and assistance to all County agencies consistent with applicable laws affecting human resource management. 4. To identify County training needs and provide training and personnel development programs that will enhance the skills of County employees, provide a safe working environment, and, ensure compliance with applicable laws affecting human resource management.. 5. To recognize County employees for their accomplishments. 6. To support the Civil Service Commission and the Salary Commission with their duties and functions. 7. To develop, implement, and maintain appropriate policies, procedures, and reports required by law or by operational needs. 8. To negotiate and provide adjustments in wages, hours, and terms and conditions of employment for County employees. 9. To identify and pursuit, appropriate changes in law, rules, contracts, policies and procedures affecting human resource management. 10. To identify and reduce/eliminate unsafe and hazardous working conditions and work practices in an effort to reduce the number of work place injuries and illnesses. 11. To process workers' compensation claims with respect and compassion for injured workers, the ultimate goal of which is to return employee to his or her regular full employment as a productive worker. 12. To ensure departments and agencies are in compliance with applicable laws affecting human resource management. Funding Source and Position Count General Fund $ 1,378,677 General Fund 45 Grant Revenue $ - Grant Revenue - Total Budget: $ 1,378,677 Total Dumber of Positions 45 11 CIVIL SERVICE CIVIL SERVICE Program Description The Department of Civil Service administers the personnel management program with emphasis in equal employment opportunity, personnel development, personnel deployment, personnel relations, safety, health, and welfare. The personnel management program is administered in congruence with the civil service system prescribed by statute. Program Objectives Classifleation and Co pensation 1. Review and process position redescription reviews within five workdays of receipt. 2. Review and process reallocations for recruitment within 30 workdays of receipt. Labor Relations 1. Represent the Mayor in collective bargaining as required within time limits prescribed by law. 2. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step 3 appeal. 3. Develop and deliver contract interpretations, advisories, and procedures on a quarterly basis. 4. Answer all written departmental inquiries relating to the administration and interpretation of all collective bargaining agreements and executive orders within 14 days from date of request if it does not require inter jurisdictional action, 30 days if it does. 5. Provide background and other technical information required by the Corporation Counsel's Office for the arbitration of grievances within 14 days from the date of request. Personnel and Organizational Development 1. By September 30, 2003, develop and sponsor an annual pre -retirement workshop for County and State employees. 2. By June 30, 2004, develop and sponsor an annual clerical seminar for County employees. 3. Conduct or contract 12 training courses in leadership and supervisory development, personal skill building, and service management every quarter. Of the 48 courses conducted, 1/3 of the courses shall have been held in Kona. 4. Provide organization development support and facilitation to all departments in the areas of teambuilding, conflict management, mediation, strategic planning, work process flow analysis, and other areas within 45 days of a request to do so. 5. Provide Sexual Harassment and Violence in the Workplace training on a quarterly basis. 6. By December 30, 2003, facilitate an annual employee awards program. 12 CIVIL SERVICE CIVIL, SERVICE Program Objectives (continued) Employee Relations 1. Publish monthly County newsletter. 2. Conduct agency audits on personnel files, temporary assignment records, etc. One audit within each 45 -day period. 3. Review and audit properly completed and submitted payroll certification forms within 5 workdays of receipt. 4. Review and act upon properly completed and submitted Flexible Spending Plan change in status forms within two workdays of receipt. 5. By June 30, 2004, drug test a minimum of 50% of all fire fighting personnel, 50% of employees with CDL covered under Federal DOT rules. 6. By June 30, 2004, alcohol test a minimum of 10% of all fire fighting personnel, 10% of employees with CDL covered under Federal DOT rules. Recruitment and Examination 1. Establish eligible lists as follows: • Within 3-1/4 months for those recruitments requiring only a written examination or a training and experience evaluation (T&E). • Within 4 months for those recruitments requiring a written examination and a training and experience evaluation (T&E). • Within 4-1/2 months for those recruitments requiring a written examination or a training and experience evaluation (T&E) and a performance test. 2. Certify (refer) names from available eligible lists to employing department within 5 workdays from receipt of the request for the list. 3. By October 30, 2003, coordinate the placement of CVE students within the County. Health and Safe L Develop a Workers' Compensation Claim Management Manual and have WC staff utilizing Manual by December, 2003. 2. By June 30, 2004, only 10 employees will be on temporary total disability status. 3. By June 30, 2004, close 10% of the cases that, on July 1, 2003, were three or more years old. 4. By June 30, 2004, 50% of employees required to undergo 30 -hour OSHA General Industry training will have been trained. 5. Deliver requested safety training within 2 months of original request. 13 CIVIL SERVICE ..... CIVIL SERVICE Program Highlights • Executive salaries were adjusted for only the second time in 12 years. Salaries were adjusted upwards by 8.3% effective July 1, 2002. • Began announcing job openings and recruitment periods on the County's "What's Up in the County" television program on public access Channel 52. • Arranged training concerning the anthrax scare and other mail -related secruity issues following the terrorist attacks on September 11, 2001. • Finalized new rules and procedures to implement Act 253, SLH 2000, better known as the Public Employment Reform Act. Also completed negotiations with various unions on wages, hours, and other terms and conditions of employment to comply with the Act. • Processed 4,896 applications for job openings within the County. • Continued to work closely with Fire and Parks and Recreation Departments in their strategic planning process. • FICA savings as a result of our flexible spending program amounted to $180,278.70, an increase of $31,045.17 from the previous year. 14 CIVIL SERVICE .. CIVIL SERVICE Program Measures 15 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate No. of Positions Permanent Full -Time 2,226 2,232 2,243 Permanent Part -Time 256 220 224 Temporary Full -Time 210 215 215 Temporary Part -Time 129 169 169 Total No. of Positions 2,821 2,836 2,851 Applications Reviewed 4,896 5,000 5,000 Recruitments Conducted 124 150 100 Examinations Administered 76 100 70 Certifications Completed 318 400 300 Personnel Transactions Processed 7,374 6,000 7,500 FSP Change Forms Reviewed/Processed 200 210 200 Training Courses Offered 29 50 30 No. of Employees Trained 491 N/A N/A CVE Students Placed 13 15 15 Initial Allocations 24 15 15 Reallocations 272 200 200 New Classes 11 10 10 Position Redescription Reviews 139 100 100 Class Specification Amendments 22 25 20 Drug Testing — Fire 163 140 140 Alcohol Testing — Fire 56 28 28 DLi Testing — CDL 79 65 65 Alcohol Testing — CDL 25 13 13 Step 3 Grievances heard 38 25 30 No. of Cases Arbitrated 0 5 5 No. of Trainin Sessions Conducted — LR 0 4 N/A No. of Interpretations, Advisories, Proced. Issued 5 4 4 Civil Service Commission Meetings 11 12 12 Civil Service Commission Hearings 3 9 6 Salary Commission Meetings 6 8 8 Tool TestirlS 1 2 2 Monthly Reports -Accidents 12 12 12 Safety Inspections 6 24 12 Approval of Personal Protective Equipment Requisition 59 50 50 Medical Bills Processed 4,400 5,000 4,000 VDT Eye Examinations 155 250 250 First Aid Classes — Trained Employees 68 15 40 Driver Training & Equipment No. of Employees) 141 130 80 15 CIVIL, SERVICE CIVIL SERVICE Program Expenditures Personnel Position Summary Position Title FY 2001-02 FY 2002-03 Actual Budget FY 2003-04 Request Number of Positions 45 45 45 Salaries and Wages 920,487 975,036 1,053,650 Operations 126,332 317,921 319,027 Equipment 15,349 41188 6,000 Program Total 1,062,168 1,297,145 1,378,677 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-2003 Authorized FY 2003-04 Request Director of Personnel 1 1 1 Deputy Director of Personnel 1 1 1 Secretary -Reporter 1 1 1 Personnel Program Specialist 6 7 7 Personnel Management Specialist I 1 1 1 Training Specialist 1 - - Safety & Driver Irnprovement Coordinator 1 1 1 Workers' Compensation Claims Specialist II1 2 2 2 Personnel Assistant II 2 3 3 Personnel Clerk 1 1 - - Personnel Clerk II 1 1 1 Clerk II 1 1 - Clerk III 3 3 4 Workers' Compensation Claims Clerk 1 1 I WorkersCompensation Position 20 20 20 Equipment O erations Instructor (Temporary) 2 2 2 Total 45 45 45 16 CE -;OR O"TION COUNISSEL CORPORATION COUNSEL D ... . . ....._ . .... ............ _.. ......EPART ENT SUMMARY Mission Statement The Office of the Corporation Counsel provides answers to the County's challenges with professionalism and integrity by ordinary people achieving extraordinary results. Department Goals 1. To provide legal services and representation to the County's clients in a manner that establishes and cultivates trust, to enable each department and agency to accomplish their mission and goals. 2. To continue to establish and implement a County -wide risk management system for each County department, through the gathering and analysis of information. 3. To further implement a claims and workers compensation computerized database in BRAIN. 4. To refine and implement our office strategic plan. Funding Source and Position Count General Fund $ 1,900,686 General Fund 22 Grant Revenue $ 937,510 Grant Revenue 20 Total Budget: $ 2,838,196 Total Number of Positions 42 17 CORPORATION COUNSEL ..... . LITIGATION PROGRAM Program Description The Office of the Corporation Counsel provides legal representation on behalf of the County of Hawaii, its officers, representatives and employees in resolving disputes such as lawsuits, arbitration, mediation and claims, filed against the County of Hawaii and its officers, representatives and employees. Program Objectives 1. Offer training opportunities to our litigation team, and provide them effective tools to take cases to trial. 2. Reduce the response time for claims filed against the County of Hawai'i under the Hawaii County Charter (2000). In the coming Fiscal Year, 25% of all claims filed against the County of Hawaii will receive a decision on whether to accept or deny a claim within fourteen (14) business days of the filing date. 3. Continue to improve pre-trial motions practice. In all non-complex cases, the Litigation Division will file disposition pre-trial motions in 30% of all new cases. 4. Continue to make litigation client friendly. The Litigation Division will contact all major County departments to schedule meetings to discuss ongoing cases, the scope of liability and methods to reduce the department's exposure to unnecessary risks. 5. Control the settlement of pending lawsuits by only recommending settlement when quantifiable and articulable justification exists. Program' Highlights 1. Successfully defended County in Makanui v. County federal rights suit. 2. Successfully defended County in numerous arbitration cases and dismissed other pending cases W CORPORATION ION COLJINSEL COUNSELING & DRAFTING DIVISION Program Description The Counseling and Drafting Division of the Office of the Corporation Counsel advises all departments, boards, agencies, and commissions on legal matters, which impact that particular County entity. The Division drafts appropriate legislation for consideration by the County Council or the State Legislature. The Division also provides legal representation on behalf of the County of Hawaii in administrative proceedings, including contested case hearings and agency appeals. Program Objectives 1. Review of documents. The Division will review and approve 75% of legal documents submitted by the various County departments and agencies within seven (7) business days or less. Such approval will include a thorough analysis of potential legal exposure and liabilities. 2. Drafting documents and legislation. Seventy-five percent (75%) of all departmental and agency requests for drafting of legal documents and legislation will be submitted to the requesting department or agency within twenty-one (2 1) business days or less. 3. Written Request for a Legal Opinion. Seventy-five percent (75%) of all departmental and agency requests for a formal legal opinion will be submitted to the requesting department or agency within twenty-one (2 1) business days or less. 4. Other Requests for Legal Service. Fifty percent (50%) of all departmental and agency requests for legal service that do not involve any formal written response or extensive legal research will be completed within twenty-one (21) business days or less. 5. Training for Board and Commission Members. The Division will conduct ongoing training for all substantive Boards and Commissions to prevent procedural and substantive errors, including recall training as requested by the Boards and Commissions. 6. Development of a Risk Management System. The Division will work with their respective clients in developing a risk management system for their department. Program Highlights 1. Spearheaded a collections task force to address delinquent accounts receivables on behalf of the County. 2. Worked on a County -wide task force to address building code violations, and worked towards ordinance changes simplifying the building permit process for the public. 3. Successfully defended the County of Hawai'i Reapportionment Commission plan, which re -drew district boundaries on our island. 4. Sponsored a County -wide seminar on the Sunshine Law and Uniform Information Practices Act. 5. Successfully defended County in personnel actions. 19 CORPORATION COUNSEL ..... ,. LITIGATION/COUNSELING & DRAFTING Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Requests for Legal Representation (Includes litigation, 564 400 500 administration hearings, arbitration and claims in which the 1,107,402 1,135,668 1,199,008 County is named as a party) 581,532 914,279 8641279 Requests for Legal Services (Includes all administrative 1,569 2,278 1,700 requests such as approval of documents, drafting legislation, 1,702,814 2,049,947 2,064,287 opinions, collections, etc.) 1 1 1 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 22 22 22 Salaries and Wages 1,107,402 1,135,668 1,199,008 Operations 581,532 914,279 8641279 Equipment 13,880 - 1,000 Program Total 1,702,814 2,049,947 2,064,287 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 lie nest Corporation Counsel 1 1 1 Assistant Co oration Counsel 1 1 1 Deputy Corporation Counsel 9 9 9 Accountant I 1 1 1 Claims Investigator -Adjustor 1 1 1 Legal Assistant Il 1 1 1 Legal Clerk III 5 5 4 Private Secretary 1 1 1 Senior Clerk -Stenographer 1 1 1 Supervising Legal Clerk I 1 1 1 Supervising Legal Clerk I1 - - 1 Total 22 22 22 W CORPORATION COUNSEL FAMILY SUPPORT I IWISION (HILO & KONA OFFICES) Program Description The Family Support Division provides legal representation for the Child Support Enforcement Agency of the State of Hawaii in several types of Family Court proceedings in the County of Hawai'i. The Division establishes paternity, secures child support, medical support and provides enforcement in complex Family Court cases. The Division also handles intra -county and interstate paternity and support actions. The Division provides these scrvices pursuant to a cooperative agreement between the Corporation Counsel, County of Hawai'i, and the Child Support Enforcement Agency, State of Hawai'i., and in compliance with Title N -D of the Social Security Act. The Division drafts and lobbies for appropriate legislative remedies and procedures concerning child support as well as educates the public and affected public and private sector entities about new legal requirements and responsibilities concerning child support payments. Program Objectives 1. Collect a minimum of $400,000 in delinquent child support payments. 2. Continue to improve staff productivity on the KEM automated system. 3. Provide updates and training to staff members on changes in federal requirements, paternity establishment, child support establishment, enforcement, distribution and interstate case processing. 4. Work to reduce the time spent on processing cases and improve working relationship with judiciary. 5. Improve State Legislation in paternity, child support and support enforcement. 6. Educate public and private agencies/persons regarding changes to the paternity and child support laws. Program Highlights The Division collected over $510,262 in delinquent child support payments during the fiscal year 2001-2002. 21 CORPORATION COUNSEL FAMILY SUPPORT DIVISION (HILO & KONA OEEICES) Program Measures Note: URES/UIFS — Uniform Reciprocal Enforcement of Support Act/Uniform Interstate Family Support Act Program Expenditures l FY 2001-2002 Actual FY 2002-2003 Budget FY 2003-2004 Estimate Total cases opened 856 612 833 Family Court -Paternity 559 405 559 Family Court-Misc. 4 25 4 Family Court -Divorce 8 8 0 URES/UIFS lnitiatin 136 77 136 URES/UIFS Res 2j! 74 67 74 Enforcement 75 30 60 Note: URES/UIFS — Uniform Reciprocal Enforcement of Support Act/Uniform Interstate Family Support Act Program Expenditures l FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 20 20 20 Salaries and Wages 512,072 573,248 584,700 Operations 156,786 188,709 1831609 Equipment 2,401 10,000 1,100 Program Total 671,259 771,957 769,409 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Deputy Corporation Counsel 4 4 4 Account Clerk 1 1 1 Investigator Ill 1 1 1 Legal Assistant II 4 4 4 Legal Clerk I 5 5 5 Legal Clerk III 4 4 4 Supervising Legal Clerk I 1 1 1 Total 20 20 20 22 CORPORATION COUNSEL ..... ............................... ....... ........... ........... . BOARD OF ETHICS Program Description The Board of Ethics administers and enforces the County Code of Ethics. It gets administrative support from the Office of the Corporation Counsel. Program Objectives 1. Revise procedural rules to require a minimal filing and processing fee for complaints for an informal, investigatory or formal advisory opinion. 2. Review and revise the procedural rules. 3. Review and revise the Financial Disclosure Form and reduce the time and paperwork associated with the firing of that document. 4. Update records by applying to the destruction committee to change the retention period of financial disclosure statements filed with the board from permanent to six years after expiration of term of office, in conformance with the State Code of Ethics. Program Highlights Conformed County Code of Ethics with the State Code of Ethics. Initiated formulation of gift disclosure form in compliance with the new Code. Program Measures FY 2001-02 FY 2002-03 Actual Budget FY 2003-04 Estimate Informal Advisory Opinions 7 25 20 Investigations and Invess - 5 2 Formal Opinions and Hearing= - 5 2 Program Expenditures 23 FY 2001-02 Actual FY 2002-03 Budget FY 200344 lie nest Operations 1,603 4,500 4,500 Program Total 1,603 4,500 4,500 23 Cj I OUNTY COUNCIL LERK A COUNTY COUNCII/CLERK _. DEPARTMENT SUMMARY Mission Statement To serve the public by furnishing and interpreting information in a responsive manner and to carry out voter registration and election -related responsibilities, and to assist the County Council with the policy-making process of legislation. Department Goals Clerk's Office -Council and Committee Services Sections 1. To prepare and publish agenda summaries, notices of public hearings and special meetings in accordance with law. 2. To prepare and provide minutes of all council and committee meetings in accordance with the law. 3. To assist the public in. obtaining copies of public documents, filing claims and registering as a lobbyist. 4. To explore avenues of providing council information on the Internet. 5. To display a helpful, professional and friendly attitude to the public. Reprogral2hies Division To provide prompt and efficient reprographic and mailing service to all County Departments. Legislative Auditor's Office 1. To contribute to the quality of discussion in Council and Committee deliberations. 2. To assist the Council in its lobbying efforts before the state legislature. 3. To assist the Council in its representation on the Hawaii State Association of Counties Executive Board and participation in the National Association of Counties and the Westem Interstate Region. 4. To assist the Council in complying with the post -audit requirement of the Charter. 5. To assist the Council in complying with the budget and program review requirements of the Charter. Funding Source and position Count General Fund $ 2,965,606 General Fund 66 Grant revenue $ - Grant Revenue - Total Budget: $ 2,965,606 Total. Number of Positions 66 24 COUNTY COUNCIL/CLERK DEPARTMENT SUMMARY Department Goals (continued) Election Division To conduct and administer all County elections in compliance with state statutes; to maximize voter registration and turnout; to provide voters with convenient access to registration stations and polling places. 25 COUNTY COUNCIL/CLERK COUNCIL,/CLERK Program Description Council The Hawaii County Charter vests the legislative powers of the County with the County Council. The Council's primary functions are legislative and public policy formulation. Clerk's Office -Council Services, Committee Services and Council Aides Sections These sections perform three basic functions imposed by the Hawaii State Constitution, Hawaii Revised Statutes, County Charter and the County Code: (1) providing administrative and logistical support to the County Council which process hundreds of bills, resolutions, appointments, communications and constituent matters each year; (2) providing the public 4.vith fair and adequate notice of pending actions; and (3) archiving and providi ng access to over 100 years of important County records and documents. The range of specific duties is extremely diverse and includes compliance with highly technical legal requirements (e.g. passage of legislation, fair information practices, "sunshine" law, ADA, financial disclosure) and "customer" service for agencies and citizens (e.g. research, retrieval and acceptance of documents). Reprographics Division. The Reprographics Division is responsible for reproducing, binding and mailing documents from all county departments and agencies. Legislative Auditor's Office The Legislative Auditor's Office provides comprehensive research, drafts legislation as requested, supports council committees by conducting research and writing committee reports, assists in the oversight of the independent audit, prepares special studies and limited scope performance reviews, and serves as a legislative reference for state legislation. Personnel and accounting functions are performed out of this office. 26 COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Objectives Clerk's Office -Council and Committee Services Sections 1. Complete minutes of council and committee meetings within 30 days of meeting date. 2. Provide copies of official Council/County of Hawaii records within 30 days of request. 3. Archive, scan and data input Council/Clerk records from 1984 to 1998, which will not be computer accessible in 2005 because of the migration of records off the County's Wang computer system. (Phase 1). Reprographics Division 1. Process all documents submitted by departments for duplication within two business days. 2. Process all pieces of email that are delivered no later than 2:45 p.m. by departments to the Machine Room or. the same day. 3. Distribute incoming postal mail at 101 Aupuni Center within two hours from receipt. 4. Develop criteria by which certain documents and mail items must be paid by the department generating the document or item (ie. federal and state grants, newsletters to outside groups). Legislative Auditor's Office 1. Draft reports for Committee items necessitating action by the Council describing Committee discussion and recommended Council action. 2. Prepare reports to the Council for the County's representative regarding the Hawaii State Association of Counties' executive committee meetings. 3. Screen state legislative bills having potential county impact of interest to the County Council and prepare a list for the council members on a timely basis. 4. Prepare legislative testimony on measures at the request of council members for submittal to the state legislature. 5. Facilitate the conduct of the county's annual independent audit report as required by the Hawaii County Charter. 6. Attend Council's budget and program review sessions conducted by the Committee on Finance and prepare a report for the Committee to the Council. 27 COUNTY CO NCIUCL RK COUNCIL/CLERK Program Highlights ACTIVITIES During the year the Council held 25 regular meetings and 4 public hearings. The Council's Committees conducted a total of 88 regular meetings, 3 special meetings, 1 subcommittee meeting, 2 workshops, and 3 public hearings. During this period, the Council processed approximately 1,500 public communications, approved 128 resolutions and enacted 144 bills into law. While the tragedy of September 11th affected our citizens, the challenges that grew out of its impacts strengthened our resolve and the democratic principles on which we were founded. Noteworthy legislation include adopting a balanced operating budget of $196,190,529; reappropriating over $1,748,506 in fuel tax monies for numerous road and bridge maintenance projects; adopted a comprehensive revision to the Streets and Sidewalks chapter of the Hawaii County Code that clarified county responsibility over maintaining and regulating its streets and sidewalks; streamlined the improvement district law; adding bus routes to Keahole; prohibiting materials from outside the County into any County solid waste facility; and raising minimum property tax rates except for certain circumstances. To implement one of the recommendations of the Legislative Auditor's Office "Special Study on Animal Control in the County of Hawai `i" dated 2000, the Council selected the National Animal Control Association (NACA) to perform the independent evaluation of the County's animal control program. NACA's two -person evaluation team conducted an 11 -day site visit to Hawaii County in June 2001. In its report entitled "Independent Evaluation of the Animal Control Program of the County of Hawai `i, " NACA made over 132 recommendations in nine categories including administration, communications, shelter operations, field operations, occupational safety procedures, licensing, employee attitude survey, community/interagency relations and ordinance review. The recommendations, which were given priority ratings, are being reviewed and implemented as feasible by the Hawaii Island Humane Society and the County. M ... ...................... .. . ... COUNCIL/CLERK Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Council Meetings/Staff Support 25 24 24 Council Special. Meetings/Staff Support 0 1 1 Committee of the Whole Meetn s/Staff Support 0 0 0 Committee. Meetin .. Staff Support 88 80 80 Council Public hearings/Staff yup ort 4 4 4 Committee Public bearings/Staaf Support 3 6 6 Committee Workshops/Staff Support 2 2 2 Subcommoi.ttec Meeµngs/Staff upport 1 2 2 Number of Committee Re ort:'Per Committee Action 272 310 275 External Audit Report Submnit'N--d Or, Time 100% 100% 100% Prepared testimonies before Stitt Legislature 8 30 18 List prepared of Stag bills of w, un impact 188 275 220 HSAC Meetings Su ported Will, Re orts 10 meetings 10 meetings 10 meetings Number of pages du licated 4,465,617 5,100,000 5,000,000 Number of pieces handled for mailing 352,946 375,000 380,000 Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 49 49 49 Salaries and Wages 1,510,520 1,570,980 1,610,764 Operations 568,846 939,804 829,756 Equipment 25,050 57,200 41,100 Program Total 2,104,416 2,567,984 2,481,620 COUNTY COUNCIL/CLERK COUNCII/CLERK Personnel Positi®n Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Council Chairperson I I I Councilmember 8 8 8 County Clerk 1 1 1 Deputy County Clerk 1 1 I Legislative Auditor I 1 I Administrative Assistant to the Legis Auditor 1 I 1 Council Aide II 1 - - Council Aide III 7 8 8 Council Legislative Assistant 3 3 3 Council Services Assistant I 1 1 I Council Services Assistant II 4 4 4 Council Services Supervisor 2 2 2 Duplicating Machine Operator 3 3 3 Executive Assistant to the Council Chair 1 I 1 Fiscal/Prograr> Review Auditefy 1 I I Legislative Analyst III 1 I 1 Legislative Auditor Assistant I - - - Legislative Auditor Assistant 13 5 5 5 Legislative Auditor;Research Assistant I 1 I Legislative Information &i Reference Technician I 1 I Personnel -Senior Account Clerk 1 1 I Senior Clerk -Stenographer 1 I 1 Senior Duplicating Machine Operator 1 I 1 Special Assistant I 1 1 Su ervisin Duplicating Machine Operator I I 1 Tota) 49 1 49 49 30 COUNTYCOUNCIL/CLERK ELECTIONS DIVISION Program Description The Elections Division is responsible for all election activities in the County, including the administration of State and County elections, registration of voters, voter education, conducting absentee vot.ng, establishing new polling places, recruiting and training all election day officials, tabulating ballots, redefining district boundaries during reapportionment, proposing election legislation, verifying signatories on petitions and nomination. papers, and maintaining the voter register. The division also acts as an agent for the Statc Campaign Spending Commission and the Ethics Commission by receiving reports that arc required to be filed by these agencies. Program Objectives 1. Assist State with implementation of the Help America Vote Act of 2002. 2. Update ArcView GIS with current address ranges. 3. Create new precinct in South Kohala. 4. Review and redraw precinct boundary lines. 5. Conduct voter education and voter registration program for all high school seniors, senior citizen centers, and community organizations. Program Highlights Technical support was provided to the 2001 Reapportionment Commission. 9 proposed council district reaps were; drawn. 7 reapportionment meetings were held and 8 public hearings were conducted in all districts. Boundary descriptions were written for 9 county council districts. Precinct boundaries were drawn and boundary descriptions written for 67 precincts in the County of Hawaii. Seven new precincts were established in the County for the 2002 elections. The County of Hawaii now has 67 polling places servicing its electorate. The Elections Division scheduled Deputy Voter Registrar classes in. all districts. A total of 102 registrars were deputized. To obtain house numbers and street addresses, 2,460 letters were smiled to voters in rural areas. There were 800 responses and updates were made to their records. 8 high schools participated in the high school voter education and voter registration program. 700 students registered during that drive. 31 COUNTY COUNCIL/CLERK ELECTIONS DIVISION Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Registered Voters 74,100 85,000 82,000 Deputy Voter Registrars Trained 102 70 110 Voter Registration Satellite Stations 26 26 26 Certificates of Registration Issued 75 60 75 Cancellations of Registration 2,000 1,100 2,500 Deceased Voters Deleted 1,100 900 1,200 High schools Participating in Voter Education 8 7 7 # of Students Registered 700 500 600 Reapportionment Meetings Attended 7 0 0 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 17 17 17 Salaries and W'V es 197,817 407,677 202,216 Operations 67,471 170,090 273,770 Equipment 11,777 36,535 8,000 Program Total 277,065 614,302 483,986 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Elections Clerk I Temporary 9 9 9 Elections Proem -n Manager 1 1 1 Elections Program Specialist 11 1 1 1 Election Warehouse Worker I Temporary 4 4 4 Election Warehouse Worker 11 Temporary 1 1 1 Senior Election Clerk 1 1 1 Total 17 17 17 32 T, 'IS _. -_ NIS COUNTY PHYSICIANS DEPARTMENT SUMMARY Mission Statement To render medical opinions, advise on medical matters and conduct physical examinations as requested by the Mayor's Office and other agencies of the County. Department Goals To assist the County in creating a safe and healthy environment for its employees by providing professional medical service. Program Description 1. Provides pre-employment, PUC and other authorized physical examinations. 2. Provides review of workers' compensation claims. 3. Reviews certain sickk leave cases. 4. Assists in police investigations and coroner's cases. 5. Advises County on medical matters. Program Objectives Continue to serve the County diligently as in the past. Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Re nest Number of Positions 4 4 4 Salaries and Waees 102,942 102,942 102,942 Program Total 102,942 102,942 102,942 Funding Source and. Position Count General Fund $ 102,942 General Fund 4 Grant revenue $ - Grant revenue - Total Budget: $ 1:132,942 Total Number of Positions 4 33 COUNTY PHYSICIANS COUNTY PHYSICIANS Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Reguest County Physician I Assistant County Physician 1/2T I Assistant County Physician 114T 2 2 --2 Total. 4 4 1 4 34 Z ;7 7M, Ef "d, DATA SYSTEMS DEPARTMENT SUMMARY Mission Statement To support County departments and agencies with the application of computer technology. Department Goals 1. To keep the computer systems, computer applications, and data processing operations running smoothly. 2. To coordinate and assist County department and agency efforts to implement computer systems and applications consistent with the County's overall priorities and available resources. 3. To plan, coordinate, and assist with the development of a countywide Geographic Information System. 4. To expand and enhance countywide computer networks to enable computer system interconnectivity,and information sharing among all departments and agencies. 5. To improve individual employee capabilities and productivity through computer training. 6. To provide opportunities for the general public to access County government records and to transact business with the County government using computer technology. 7. To develop common data processing policies, standards, and procedures to guide County departments and agencies. 8. To migrate from the existing Wang computer systems environment to current PC -LAN based technology. Program Description The Data Systems Department provides leadership in coordinating the use of computer systems for the County government. It manages and operates the County's main computer systems and related telecommunications networks. Data Systems Department also processes the County's important financial applications such as accounting, budget, purchasing, payroll, sewer billing, and inventory control. It provides advice and support for numerous computer systems and applications utilized by various County departments and agencies, performs systems analysis and programming functions, maintains data security, and conducts in-house computer training classes. It ,provides advice and assistance on the acquisition of computer systems. Data Systems Department also provides countywide leadership and coordination in the Geographic Information Systems area. Funding Source and Position Count General Fund $ 850,988 General Fund 17 Grant Revenue $ - Grant Revenue - `I'otal Budget: $ 850,988 'fatal Number of positions 17 35 DATA SYSTEMS DATA SYSTEMS Program Objectives 1. Assist Finance Department with the Countywide implementation of a new computerized Financial system and retrain Data Systems Department staff as required to support the system. . 2. Develop a document management system for the Office of the County Clerk's administrative archives. . 3. Complete the following GIS projects funded under the EDA grant: • Revised Civil Defense Evacuation Maps • Hazard Mitigation Plan • Civil Defense Historical Hazard Database 4. Add a GIS server to the Countywide network managed by Data Systems Department. 5. Replace/upgrade Clerks NT server and relocate the system to the main computer room in the County Building. 6. Expand the computer network to include all Fire Stations required to access the Fire Department Records Management System (FRMS). 7. Migrate Liquor Novel LAN network to Windows NT LAN and connect to the countywide network. 8. Complete the implementation of a new Permit System for the Building Division. 9. Complete the development and implementation of the Document/Task Manager for the following organizations: Planning Department. Public Works Administration. 10. Begin the implementation of a new Permit System for the Planning Department. 36 DATA SYSTEMS . DATA.. SYSTEMS Program Highlights Throughout FY 2001-02, employees within Data Systems Department supported numerous County departments and agencies with the application of computer technology. Internet Web Site The County's Internet web site can be reached by entering either: www.hawaii-county.com or www.co.hawaii.hi.us The site contains a variety of interesting information, including tables, maps, photographs, and a calendar of events. The following new material was added to the web site during the year: Civil Service job recruitment announcement flyers Fire Commission information, agendas, minutes Reapportionment Commission agendas, minutes, maps, hearing transcripts Nater Hoard meeting schedule for 2002 Assorted public works project summaries and information Integrated Solid Waste Managcment Plan (May 2002) Building Permit Reports for 2001-02 Residential construction information sheet Hurricane -resistant construction details How to obtain a building permit information Hawaii Island Moving Forward Program (IMUA) Hawaii County Charter - 2000 edition Devised election district maps and polling place listing Revised Council redistricting plan agendas, meetings, maps Annual Report - FY 2000-2001 Operating Budget. Recap for FY 2001-02 and FY 2002-03 P&R Aquatics Program Guide P&R Recreation Division Program Guide Hawaii County Comprehensive Strategy for Juvenile Justice General Plan Revision update information and maps Planning Department forms County of Hawaii Data Book (2000) Hawaii Island Enterprise Zone information and maps Economic Development & Tourism updates NACA - Animal control report (September 2001) Motor Vehicle licensing and registration Forms Real Property Tax. website. 37 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) Computer Operations Uptime for all of the computer systems that Data Systems Department supports exceeded 99%. For inputs received on time from other County departments and agencies, Data Systems Department met all of its internal processing deadlines. CoMpUter Systems and Networks The County's computer network was expanded throughout the year. Of significance, many organizations relocated to the new Aupuni Center complex which became operational during the year. Data Systems Department installed a fast Ethernet network with a fiber backbone and a LAN server at Aupuni Center to accommodate this relocation. In addition, connectivity to the new Aupuni Center complex and the County Building was established using state-of-the-art wireless technology. During the past year, the following agencies located within the County Building and Aupuni Center have become a part of the County's network: Planning Department Public Works (Administration, Engineering, Building Division) Environmental Management Administration Fire Administration Workers Compensation Unit Safety Division Immigration Office. The following remote sites were also added to the County's network: Corporation Counsel (Hilo Lagoon Centre) Civil Service (Hilo Lagoon Center) P&R Recreation (Seven Seas) Mayors Office (Kona) Planning Department staff (Kona) Public Works Building Division staff (Kona). Continuing with its efforts to modernize computer systems when and where feasible, the department reconfigured its Wang minicomputer system to enable decommissioning of older, unneeded equipment. Data Systems Department personnel also migrated the Elections Division older Novell LAN to a current Windows NT LAN and worked on similar migration and networking plans for several other County organizations. DATA SYSTEMS DATA. SYSTEMS Program Highlights (continued) Computer Applications Numerous requests for systems analysis and computer programming assistance by County departments and agencies were handled by Data Systems Department. All the programming change requests mandated by new laws were completed on time. New software projects undertaken during the year include the following: Motor Vehicle Daily Posting for Finance Department/Treasury Division Correspondence Log Tracking for Environmental Management Department and P&R Recreation Division Project tracking system for the Fire Department Timekeeping system for Elections Division to be used for 2002 elections Data conversion of legislative actions/images for the 1998-2000 Council term Design of comprehensive office management system for Corporation Counsel. In keeping with our ongoing computer migration plans to replace our older computer applications with more feature -rich modern applications, Data Systems Department has also been working with Finance Department to search for and acquire a new financial system for the County. Similarly, the department is working with both Public Works and Planning Departments to locate new permitting applications for those organizations. GIS Activities Receipt of a federal grant by the county has enabled Data Systems to assist Civil Defense with the use of GIS technology in support of the development of a Hazard Mitigation Plan. A GIS Analyst was hired to work on this and other related programs. Commuter Training & Support A Data Processing Support Coordinator was hired. Special computer training classes were conducted for Workers Compensation Unit, Elections Division, Corporation Counsel, Fire Department, and Treasury Division to meet to improve employee productivity. Assistance was provided to numerous County organizations with the installation and configuration of approximately 80 new PC systems throughout the year. Also, Data Systems personnel began a pilot project to accomplish small hardware repairs for desktop PC systems and completed approximately 165 repairs. 39 DATA SYSTEMS DATA SYSTEMS Program Measures 40 FY 2001-02 Actual 1 FY 2002-03 T a et FY 2003-04 Fstim-ate Computer Systems Total Mini -Computer Systems (Wang systems) 4 3 3 Total PC -Based LAN Computer Systems (windows NT & 12 21 12 Novell Total Com eters Inter -Connected in the Wang Network 5 3 3 Total LANs connected to Windows NT LAN Network 6 6 12 Total Dial -Up Lines for Cenral Wang Computer 1 16 1 21 4 Total Dial -Up Lines for Central Windows Nr LAN Network 0 1 1 0 Computer Applications Total Running on C&C, State, Federal, Outside Computers 8 8 8 Total Running.on in-house Mini -Computers 27 26 7 Total Rennin,,on in I:..ANs and PCS stems 48 50 63 GIS Applications 4 1 11 GIS Data Layers Puhlic Domain 45 In-House,'Coun of Hawaii 6 45 62 1 19 Other `York Statistics Primary Computer System Uptime During Normal Work Hours 247 days x 8.75 hrs) x 4 Systems 99.7% 99% 99% Processing Completed On/Bafore Due Date (22 Deadlines Per Month) 100% 95% 95% Mandated Work Requests Com lcted on Time, 100% 100% 100% Computer Training,Classes and Workshops Offered 5 0 25 Com titer Training Classes Attendees 56 0 200 40 DATA SYSTEMS DATA SYSTEMS Program Expenditures Personnel Position Summary Position 'Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 17 17 17 Salaries and Wages 583,154 718,223 720,348 Operations 91,524 112,570 102,270 E ui ment 32,701 18,100 28,370 Program Total 707,379 848,893 850,988 Personnel Position Summary Position 'Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Director of Data Systems 1 1 1 Computer Operator I 1 1 1 Com cater Operator II 1 1 1 Data Processing Clerk 2 2 2 Data Processing Manager 1 1 1 Data Processing Support Coordinator 1 1 1 Data Processing Systems Analyst 1 5 5 5 Data Processing Systems Analyst II 3 3 3 Geographic Information Systems Analyst III 1 1 1 Private Secretary 1 1 1 Total 17 17 17 41 t _u..._ _. � �_ .... � ....,..�, . _� / .._,_ � $_ to . •. � _ t `� ' � � � � � � � � � �i ELDERLY ACTIVITIES ;.: ......:..:::..::......::. DEPARTMENT SUMMARY Mission Statement To provide a wide array of services for the public with excellence, integrity and aloha. Department Goals Coordinated Services Unit 1. To promote self-sufficiency by providing services by which recipients may be helped to achieve, restore, or maintain independent living and self-direction. 2. To prevent or reduce premature or inappropriate institutional care through the provision of home --based care which would allow the recipient to remain in or return home. Retired & Senior Volunteer Program 1. To continue to develop a variety of opportunities for community service for persons 55 and over who are willing to share their experiences, abilities and skills for the betterment of their communities and themselves. 2. To ensure that volunteer assignments are consistent with the interests and abilities of the volunteers and the needs of the communities served. 3. To ensure that volunteers are provided the needed orientation, in-service instructions, individual support and supervision, and recognition for their volunteer services. Nutrition -- Congregate Nutrition Services 1. To provide meals to individuals 60 years of age and older in congregate settings. Each meal will meet the recommended dietary allowance (RDA) as established by the Food and Nutrition Board of the National Academy of Sciences. 2. To provide nutrition and health education, assessments, and other appropriate services for older individuals. Funding Source and. Position Count General Fund $ 1,51 2,930 General Fund 56 Grant Revenue $ 1,026,797 Grant Revenue 98 Other $ 230,000 father - Total Budget: $ 2,169,727 Total Number of Positions 154 W ELDERLY ACTIVITIES DEPARTMENT SUMMARY Department Gats (continued) Nutrition — Home Delivered Deal Service 3. To deliver meals to th homes of individuals 60 years of age and older who are homebound due to illuess or disability. Each meal will meet the recommended dietary allowance (RDA) as established by the Food and Nutrition Board of the National Academy of Sciences. Senior Community Services Employment 1. To provide useful parr -time community service assignments for economically disadvantaged seniors 55 years of :age and older. 2. To promote the transition of these seniors to unsubsidized employment. 43 ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Description The Coordinated Services Program for the Elderly (CSE) provides comprehensive and coordinated services for older adults 60 years and older, with the exception of LSE's Chore/Transportation contract, which serves individuals 18 years and older. CSE staff (27 full-time and 2 part-time) is responsible for providing Information and Assistance, Outreach, Chore, Transportation, and Other Support Services, such as ID Card Issuance, Advocacy, Personal Care, Financial Management, etc. The Coordinated Services Program is also a volunteer station for the Senior Companion, Sage Plus, and Sage Watch programs. Program Objectives The CSE staff will strive to promote maximum independence, optimum health, personal dignity and self -enrichment by: 1. Providing Information and Assistance Services to 3,500 older adults. 2. Providing Outreach Services to 1,050 adults. 3. Providing Transportation Services to 1,100 older adults and accomplishing 33,000 trips annually. 4. Providing 60 individuals with disabilities/older adults with 4,066 hours of chore services annually. Program Highlights • Staff provided 4,731 seniors with information and assistance services and 1,050 seniors with outreach services. 1,789 referrals such as food stamps, Medicaid, SSI benefits, housing assistance, legal aid, energy assistance, etc. were made. • Staff provided transportation services to 70 individuals under 60 years with disabilities and accomplished 2,796 trips. • Staff provided transportation services to 1,225 seniors and accomplished 37,574 trips. • Staff provided 567 individuals with tax assistance. • Staff issued the Hawaii County Senior Identification Cards to 1,215 seniors 60 years and older. ELDERLY ACTIVITIES ....................................... :........ COORDINATED SERVICES UNIT Program Highlights (continued) • Staff provided 61 clients with chore services and accomplished the contract amount of 4,066 hours with the Hawaii County Office of Aging and the State Department of Human Services. • Staff provided 1,062 seniors with other support services which included friendly visiting, financial assistance, interpreting/translating, letter writing & reading, case management, telephone reassurance, etc. • 92% of the seniors, surveyed by Coordinated Services' evaluation, rated the program as very good/good. • Drivers training was provided for 25 CSE staff. • Multi Media First Aid training was provided for 15 CSE staff. • The Coordinated Services staff scheduled two recognition luncheons (East and West Hawaii) and honored 95 RSVP, Sage Plus, and Senior Companions volunteers who unselfishly volunteered their services for the program. Program Measures *Contract Purchase of Service Objectives for Title IIl and P.O.S. are with the Office of Aging and DHS 45 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate *Information and Assistance Number of Seniors Served 4,731 3,500 3,500 *Outreach Number of Seniors Served 1,050 1,050 1,050 *Transportation Number of Seniors Served 1,225 1,000 1,100 Total Tris 37,574 33,000 33,000 *Chore Number of Seniors Served 61 60 60 Total Hours 4,066 4,066 4,066 *Contract Purchase of Service Objectives for Title IIl and P.O.S. are with the Office of Aging and DHS 45 ELDERLY ACTIVITIES _.. ............................................ COORDINATED SERVICES UNIT Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 29 29 29 Salaries and Wages 794,405 856,447 851,118 Operations 73,170 95,099 122,886 Equipment 41,913 18,910 7,000 Program Total 909,488 970,456 981,004 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Account Cleric 1 1 1 Clerk III 1 1 1 Community Service Pro am Assistant I 8 8 8 Community Service Worker I 7 7 7 Community Service Worker I 1/2T 1 1 1 Community Service Worker I Hrly 1 1 1 y Service Worker {II Communit 6 6 6 Departmental Data Processinia Coordinator I 1 1 1 Elderly Activities O eratiow Assistant Director 1 1 1 Program Director T11 Older adults 2 2 2 Total 29 29 29 .R ELDERLY ACTIVITIES :. ..... < . :....:,: RETIRE....D AND SENIOR . VOLU NEER PROGRAM Program Description The Retired and Senior Volunteer Program (RSVP) provides diverse and meaningful volunteer opportunities for persons 55 years and older. Through volunteering RSVP volunteers are able to remain active, contributing members of the community thereby enhancing the overall quality of their lives. Their volunteer services also help private non-profit and public agyncies (volunteer stations) to deliver services to meet a wide range of community needs. Some examples of RSVP volunteer assignments include: tutoring elementary students; helping in libraries; delivering meals on wheels; helping at congregate nutrition sites; screening blood pressures; instructing senior crafts and activities; assisting with senior transportation; doing friendly visiting and telephone reassurance; entertaining in hospitals and care homes; helping at blood banks, food banks, non-profit health agencies and museums; staffing public information booths; helping in hospitals; beautifying public areas; installing grab bars; and assisting with community events and special projects of agencies. Program Objectives Enhance the overall quality of life, i.e., maximum independence, optimum health, personal dignity, and sel-enrichment of persons 55 years and older by: 1. Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years and older. 2. Assisting significantly in meeting community needs by providing 150,000 hours of volunteer service in a. minimum of 170 volunteer stations. 3. Providing 50 volunteers in elementary schools to tutor children who are reading below grade level. 4. Providing 350 volunteers to enable Hawaii County Nutrition Program to carry out its congregate meals program. 47 ELDERLY ACTIVITIES 12 ETIRED AND SENIOR I . VOLUN EER PROGRAM Program highlights RSVP service highlights include: • Over 99% of volunteers surveyed reported liking their volunteer work, their time was spent productively and their work was appreciated. • More than 200 voluiteers served 2,000 hours to enable the Kiwanis Keiki Kokua school supply drive to provide basic school supplies to about 3,500 children in 32 public elementary schools. • Provided entertainment at hospitals, care homes, adult day centers, public functions, and the airport by volunteers in ethnic dancing, line dancing, and karaoke groups. • Provided 106 volunteers to tutor reading in elementary schools. • Provided 350 volunteers to help frail seniors improve their nutrition, social well- being, and independent status by serving in the County's congregate meals and meals - on -wheels programs. • Provided 43,904 volunteer hours for the County's congregate meals nutrition program. • Provided 1,453 volunteer hours to the Meals on Wheels program to deliver meals to homebound elderly. • About 80 volunteers provided information services at the County, State and Police buildings. • Volunteers staffed the North Kohula and Hilo Downtown visitor information sites. • Provided volunteers to help carry out community activities such as East & West Hawaii Blood Banks, Big Island International Marathon, AIDS Bike-athon, Volcano Rim Run, LHH Golf fundraiser, Kupuna Games, Hawaii Heartfest, March of Dimes & Diabetes Walkathons, T-Iamakua. Disaster Drill, Hamakua Family Fun Day, East & West Hawaii Dare Days, West Hawaii Relay for Life & Hawai`i International Kupuna Hula Festival. • Provided volunteer services to approximately 60 private non-profit organizations. • And much, much more. 48 ELDERLY ACTIVITIES 12ETIRED AND SENIOR VOLUNTEER PROGRAM T Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Number of Volunteers 1,483 1,200 1,200 Number of Volunteer Hours 159,523 150,000 150,000 Number of Volunteer Station? 194 170 170 Number of Volunteer Schoo',. Tutors 106 90 50 Number of Nutrition Volunteers 350 NA 350 Percent Volunteer Satisfaction 99.8% 95% 95% Percent Volunteer Station Sa,'sfaction 100% 95% 95% Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 5 5 5 Salaries and Wages 155,632 164,830 171,620 Operations 68,504 77,457 86,297 Equipment - i 2,050 2,000 Program Total 224,136 1 244,337 259,917 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Account Clerk 1 1 1 Community Service Programs Assistant I 2 2 2 Program Director IV Older Adults 1 1 1 Van Driver 1 1 1 i I Total 1 5 1 5 1 5 49 ELDERLY ACTIVITIES .... ........ ........ ,:..........::.. NUTRITION PROGRAM Program Description Congregate Nutrition Services The Older Americans Act authorized funding for local community programs to provide nutrition services to the elderly. The congregate meals program was designed to provide older individuals, aged �0 and older, with at least one low cost, nutritious meal, five days a week in a congregate setting. The program includes nutrition and health education, health assessments, recreational activities and other appropriate services for older individuals. Home Delivered Meal Service The Older Americans Act authorized funding for local community programs to provide nutrition services to the elderly. The home delivered meals program or "Meals on Wheels" is an integral part of a community based health care system. participants receiving home delivered meals are aged 60 and older and homebound due to illness or disability. The home delivered meals program provides at least one low cost, nutritious meal, five or more days a week, delivered directly to the participants' homes. Program Objectives Congregate Nutrition Services 1. To provide 85,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 900 older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout Hawaii County by June 30, 2004. 2. To prepare and conduct 300 monthly nutrition and health education sessions, and annual nutrition and health assessments to 1,200 older individuals, aged 60 and older, throughout Hawaii County by June 30, 2004. Home Delivered Meal Service To deliver 72,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 550 frail, homebound older individuals, aged 60 and older, throughout Hawaii County by June 30, 2004. ELDERLY ACTIVITIES ::::...:.....:.:.::..::...::..::.:..:......................................., :.. :. , NUTRITION PROGRAM Program Highlights This was a busy year for the Hawaii County Nutrition Program, in both the congregate and home delivered meals programs. • Two congregate nutrition sites moved to new locations within their districts this year. The Ocean View site, which had been housed in the Ocean View Community Association building since the nutrition program started almost 15 years ago, moved to the Saint Jude Episcopal Church, due to escalating rent increases. The decision to move was not an easy one, and was made after much discussion with the senior participants of our programs. Our newest congregate nutrition site, which opened in Kailua Kona in October of 2000, moved from Phase I of Hualalai Elderly Housing, to Phase II. This move enabled the nutrition program to double its space for activities and meals, and allowed us to welcome new seniors to participate in our County programs. • Our Home Delivered Meals Program (Meals on Wheels) acquired 3 specialized pieces of equipment this year, which have greatly improved the quality, and safety, of our meals. Two new sealing machines are currently being used to apply cellophane lids to our frozen meal containers. These new lids are like those found on the frozen meals in our supermarkets. They prevent air from entering the container, and causing discoloration, and freezer burn. We also received one "Hot Shot" vehicle, which can keep both frozen meals frozen, and hot meals hot, at optimum temperatures set by the Hawaii State Department of Health. Since receiving the Hot Shot, we have been able to deliver healthier modified meals (lower in sodidim, and sugars) to homebound seniors in North Hawaii (Kohala, Waimea, Honokaa) as well as seniors living in the Hilo, Puna and Volcano areas. Due to Hawaii County's increasing numbers of frail, disabled, older seniors, and the resulting demand for home delivered meals, our objectives this year were revised to enable us to serve more home delivered meals, using funds from our congregate meals program. Asa result, we have exceeded our original objective for home delivered meals, and have not met our original objective for congregate meals. District celebrations were held for seniors participating in the Nutrition Program this year, including a Casino Day in Ka`u, a King Kamehameha Day celebration in Hilo/Puna, a Fourth of July spectacular in Waimea/Kohala, a Summer Festival in Kona, and a Christmas Party in Hamakua. 51 ELDERLY ACTIVITIES .... ...... ...... «, NUTRITION PROGRAM Program Measures Program Expenditures FY 2001-02 Actual FY '2002-03 Budget FY 2003-04 Estimate Congregate Nutrition Services 27 27 27 Unduplicated Elderly Served 969 900 900 Total Meal, Served 84,444 85,444 85,000 Hoare Delivered :€leaf Service 98,722 25,200 15,750 Unduplicated Elderly Servc4 631 550 550 Total Meals Served 76,054 72,324 72,000 Educational Sessions 1 1 I Undu licated Elderly Serve, 1,248 1,200 1.200 Total Number of Sessions 300 300 300 Program Expenditures Personnel Position Summary Position 'Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 27 27 27 Salaries and Wages 460,758 496,074 493,830 Operations 535,803 613,404 638,304 Equipment, 98,722 25,200 15,750 Program Total 1,095,283 1,134,678 1,147,884 Personnel Position Summary Position 'Title FY 2001-02 Authorized) FY 2002-03 Authorized FY 2003-04 Request Account Clerk 1 1 1 Clerk III 1 1 1 Community Service Worker III 1/2T 15 15 15 Community Service Program Assistant II 1 1 1 Horne Delivered Meals Woe -my Hrl y 6 6 6 Program Director IV Older :Adults I 1 1 Vans Driver 1 1 I Van Driver 1/2T 1 1 I Total 27 27 27 52 ELDERLY ACTIVITIES ....... .. . SENIOR COMMUNITY SERVICES EMPLOYMENT Program Description The Senior Community Services Employment Program (SCSEP) is funded by Title V of the Older Americans Act. The U.S. DLIR channels it to our State's Workforce Development Division. 'vVDD subcontracts with ACOA which farms out this part-time training and temporary ,_�inployment program to the Senior Employment Program (SEP), which is under P&R's Elderly Activities Division. According to the Federal Register, the purposes of SCSEP are dual: (1) Provide useful part-time community service assignments for economically disadvantaged seniors and (2) promote their transition to unsubsidized employment. I.e., assist low-income seniors 55 or older to get employed in jobs not subsidized by this program-- i.e., not paid for through federal funds designated for SCSEP. Its administration includes planning, budgeting, and personnel management as well as job counseling, development, referrals, and placements into unsubsidized jobs. SEP places enrollees at community service agencies that provide work sites, supervision and training for the enrollees in their gelds of interest. At their work sites around the island, the enrollees gain current work experience and current work references that the enrollees are to use to get themselves hired into jobs outside of the program. The enrollees have the chief responsibility of making and getting the most out of their community service placements to increase their employability and prospects of successfully mainstrcaming into the workforce at large. Since federal funds pay for enrollee wages and fringe benefits, only public sector agencies and nonprofit organizations (501C -3's) qualify as host agencies. In addition to training provided by host agencies, the enrollees attend county workshops. And, the SEP staff provide supportive services, such as counseling, safety supplies as applicable, and referrals to other agencies to assist `:lie enrollees. With all of this support, the enrollees understand that SEP is basically a preparation -to -return -to work program and that their ultimate; goal is to become independent from SEP and be on their own. Program Objectives 1. Place 20% of the allotted slot level or 8 enrollees into unsubsidized jobs by FY's end. 2. Place 50% or 21 of the enrollees into community service positions that serve seniors during the FY. 3. Provide services to a cumulative total of 59 enrollees by FY's end. 1.4 x 42 = 58.8 or rounded up to 59 d. Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by FY's end. 53 ELDERLY ACTIVITIES ............................... :............... :..........:.................. , , SENIOR COMMUNITY SERVICES LOYME T Program Highlights Highlights from the previous fiscal year (FY 2001-02) include: The Mayor proclaimed September 23-29, 2001 as "Employ the Older Worker Week" to advance the hiring and promotion of seniors in the County of Hawaii. Arranged the following enrollee placements in host agencies serving The General Con-inunity: 1 in Education 2 in Recreation, Parks & Forests The Elderly Community: 4 in Project Administration 1 in Health and Home Care 1 in Housing/Home Rehabilitation 1 in Employment Assistance 12 in Recreation/Senior Centers 12 in a Nutrition Program 4 in Transportation 1 in Outreach/Referral and 4 in Other • Placed enrollees in work sites at the following agencies: 26 in County Agencies 3 in State Agencies 2 in Federal Agencies 12 in Nonprofit Organizations (501 C -3's) • Promoted the program through the following media: 4 Quarterly issues of the Kupuna News, Senior Employment Program Newsletter Hawaii Tribune -Herald, Sunday edition, September 23, 2001 to advance the hiring and promotion of older workers during "Employ the Older Worker Week," Sept. 23-29, 2001 54 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Federal Funded Positions 43 42 42 Number of Applicants Served 136 80 80 Number ofApplicants Enrolled During the Year 61 58 59 Number of Enrollees Success5all., Placed in Jobs 8 8 8 Site visits 181 175 175 Promotional Coverage of Pre am 12 8 8 Program Expenditures Personnel Position Summary Position Title FY 200102 Actual FY 2002-03 Budget FY 2003-04 Re nest Number of Positions 93 93 93 Salaries and Wages 317,554 385,094 355,457 Operations 7,890 15,419 21,165 Equipment - 1 200 4,300 ProvramTotal 325,444 1 400,713 380,922 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Reguest Account Clerk 1/2T 1 1 1 Pro am Director H Older Adults) 1 1 1 Program Director Iii (Older Adults) I 1 1 Senior Community Services ;=did 14fly 70 70 70 Senior Community Services :'yid lirly TeTp 20 20 20 Total 93 93 93 55 r i...:A ... i......' ..,:,..... M., , ENVIRONMENTAL MANAGEMENT DEPARTMENT SUMMARY Mission Statement To protect, preserve and enhance the environment of Hawaii County through the effective, economical, and wise management of our waste stream. Department Goals 1. To continually make improvements to the County's waste management systems through planning, operations, community outreach, and promotion so they: 2. To become financially self-sufficient. 3. To maximize convenience to the public. 4. To aggressively develop economic opportunities to divert, recover, reuse or recycle the County's waste stream. 5. To utilize the best available technology to minimize waste volume and/or tonnage. 6. To meet or exceed all applicable State and Federal rules, regulations and permit requirements. 7. To plan, operate, maintain and the County's derelict and abandoned vehicle program. 8. To plan, operate and maintain an efficient and effective accounting and billing system to minimize and/or eliminate dependence on general fund revenues. 9. To encourage and crwate opportunities within each Division for managers and supervisors to accept and respond effectively to the changing demands of the public. 10. To provide the best service at the least cost while balancing the needs and desires of the administration, council, unions, and general public. 11. To manage and maintain a safe and committed workforce. Funding Source and Position Count General Fund $ 357,039 General Fund 5 Grant Revenue $ - Grant Revenue - Total Budget: $ 357,039 Total Number of Positions 5 56 ENVIRONMENTAL T AL AG ENT ....... ......... ... ADMINISTRATION Program Description The Environmental Management Director will serve as technical advisor to the Mayor, Managing Director, Environmental Management Commission, and County Council on matters pertaining to wastewater treatment and disposal, solid waste maintenance and disposal, resource recovery, and the removal of the derelict and abandoned vehicles. The Environmental Management Administration Office provides personnel management, accounting and billing support services as well as providing general supervision and control of the administration and operation of the Wastewater and Solid Waste Divisions. The Environmental Management Administration Office also provides personnel, clerical, technical and financial support for the Environmental Management Commission. Program Objectives 1. Establish landfill tipping fees at a level matching commercial usage of Solid Waste services, approximately 50% of Solid Waste Fund expenditures, within 5 years. 2. Update existing fee system as necessary for abandoned vehicle removal and recycling program to maintain financial self-sufficiency. This includes metal, tires, and batteries. 3. Establish a system and fees for all commercially -hauled waste finishing its life at a County waste diversion facility or landfill. 4. Provide a viable alternative to the Hilo landfill by early 2004. This date is based on at least 6 -months wortl: of air space still in place. 5. Succeed with an orderly closure of the Hilo landfill by 2005. This date is based on requirements of DOH/EPA. 6. Reduce days, and amounts due, in Accounts Receivable for the divisions by 5% for FY 2003-2004. 7. Reduce days in Accounts Receivable for the department by 5% for FY 2003-2004. Program measures 57 FY 2001-02 Actual FY 2002-03 Budget FY 21003-04 Estimate Tipping fees as % of Solid Faste Fund expenditures 34% 34% 38% Vehicle Disposal Fund Fee Eaying for % of r.,rograrn. 102 100 100 Days in Accounts Receivable in Wastewater Division 131 124 118 Days in Accounts Receivable in Solid Waste Division 120 114 109 Amounts due in Accounts Receivable, Wastewater 2,158,284 1 2,050,370 1,947,851 Amounts due in Accounts Receivable, Solid Waste 1,159,347 1 1,101,380 1,046,311 57 ENVIRONMENTAL MANAGEMENT ADMINISTRATION ....... . ......... Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 4 4 5 Salaries and Wages 102,413 193,436 262,930 Operations 43,014 45,125 93,309 E ui men; 7,832 8,550 800 Program Total 153,259 247,111 357,039 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Director 1 1 1 Deputy Director - - 1 Private Secretary 1 1 1 Accountant 1.11 - 1 1 Personnel Specialist I1 - 1 1 Total 2 4 5 Fl"N A -N,'C FINANCEDEPARTMENT SUMMARY Mission Statement To provide efficient and effective financial management and services to the people of Hawai `i County and to County departments in compliance with legal and professional requirements. Department Goals 1. To maintain public confidence in the financial management and services of the County of Hawaii. 2. To procure goods and services in the most economical, efficient and timely manner possible, consistent with all applicable laws and regulations. 3. To develop and implement policies and procedures to improve internal management and increase accountability. 4. To provide timely, , `sef it and accurate financial reports to the public, agencies and managers. 5. To collect, account for, and safeguard all receipts and public monies of the County plus administer an effective vehicle registration program for the County. 6. To ensure that all payments made to vendor and employees are accurate and legal charges against public funds, and that payments are processed expeditiously. 7. To assess and collect real property taxes in an equitable and uniform manner. 8. To work with members of the public and other government agencies to provide information, resolve inquiries, and investigate problems regarding the management of government property. Funding Source and. Position Conant General Fund $ 6,133,3.12 General Fund 82 Grant Revenue $ 227,000 Grant Revenue 5 Total end et: $ 6,360,312 Total Number of Positions 87 59 FINANCE Program Description Administrati®n The Office of the Director plans, directs, controls and coordinates activities of the Finance Department. The department head and staff advise the Mayor of the development and execution of administrative policies and assist the Mayor in the preparation and execution of the operating and capital budgets. In addition, the Finance administration section provides certain auxiliary services to departments and agencies. The Budget Division plans, directs and coordinates the formulation, preparation, execution, review and analysis of the County's operating budget and operating program. Budget also monitors budget appropriations and actual expenditures to ensure compliance with the law and also advises County officials on budgetary and long-range planning matters. Program Objectives Administration 1. Continue to require divisions to review and update rules, policies and procedures to insure that applications are consistent throughout the County. Desired outcome is to realize efficiencies i -� financial practices. 2. Conduct three training sessions for county financial personnel. Desired outcome is to provide a training media for financial support staff. 3. Assist Mayor and Council in the execution of the 2003-04 operating and capital budgets and programs. 4. Respond within three working days to inquiries and complaints from the Council and general public. 5. Refer procurement protests to Corporation Counsel within three working days of receipt. After verification of validity of protest from Corporation Counsel, issue determination and/or decision within a week. 6. Oversee the successful implementation of new fiscal software for the County of Hawaii. Budget 1. Continue to streamline and add value to the budget process; both in terms of quality and the type of data presented to the public and the County Council. 2. Provide financial and administrative assistance and advice to the other County Department/Agencies and to increase their financial understanding and confidence. •e FINANCE ADNAr:GT 3. Prepare transmittal lctters, resolutions, and/or bills for the appropriate approvals and signatures for all full; -completed requests for council action received two days prior to the County Council's submittal deadlines.. 4. Continue to automate. and streamline the manner in which the program budget documents/worksheets are updated and transmitted between the department/agencies and the Budget Office. Program Highlights Administration 1. Conducted three trair-ing sessions for County financial personnel with average attendance of 75 cm1':oyees per session. 2. Initiated a comprehensive review and overhaul of the real property tax system. 3. Developed the Land Management Cornmittee to oversee the disposition of County property on the I-T.am:,kua Coast and other locations. 4. Initiated the FRESH project for acquiring new enterprise software for the County. Budget 1. Addressed the $9 million revenue shortfall in the operating budget by working with all departments and agencies in amending and balancing the adopted budget. 2. Transferred the monitoring of the. -nimal control contract to the Police Department, effective July 1, 2002. Program Measures FY 2001-02 FY 2002-03 FY 2003-04 !actual Budget Estimate Non rofit Grant Recipients' Payment Processing 42 45 45 Request for Counci> Action fcrmz Processes? 146 140 150 Program Expenditures 61 FY 200102 Actual FY 2002-03 Budget FY 2003-04 Request Number of Position: 6 6 6 Salaries and Wages 335,620 354,506 363,868 Operations 23,157 136,035 535,615 Equipment 20,320 1,450 1,850 Prouam Total 379,097 491,991 901,333 61 FINANCE .. r -.:.:........ :.:.11.1 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Director of Finance 1 1 1 Deputy Director of Finance 1 1 1 Bud et Administrator 1 1 1 Budget Analyst III 1 1 1 Personnel Assistant I 1 1 - Personnel Assistant II - - I Private Secretary 1 1 I Total 6 6 6 62 FINANCE ........................................................ . ACCOUNTS Program. Description The Accounts Division maintains general accounting and inventory records of the County; provides useful, accurate and timely financial reports to the public and agencies; prepares payrolls and pension rolls; pays all obligations of the County; supports Pension Board. Program. Objectives 1. Close FY 02-03 books and issue final June 30 Budget Status Report by August 18, 2003, and determine fund balances by August 11, 2003. 2. Reobtain Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for the County's June 30, 2003 Comprehensive Annual Financial Report. 3. Issue the monthly budget status reports within ten working days after the end of the month, except for June, July and August. 4. Commence the implementation of the Accounts Division portion of FRESH (Financial and Resource Enterprise Software for Hawaii County). Our primary focus will include payroll, accounts payable, general ledger and financial reporting. 5. Ensure that all claim payments made are proper and legal by preauditing 100% of payment requests for accuracy and propriety, returning items that are not accurate or proper to departments for correction. 6. Provide certificate of the availability of funds on County contracts within three working days of the contract's submission to Accounts Division. 7. Pay vendors promptly by issuing all warrants for claims within 7 working days of the receipt of the invoice by Accounts Division. 8. Ensure that all employees receive the correct amount of pay and related benefits by preauditing 100% of payroll claims for accuracy and compliance with legal and contractual requirements, and filing all required payroll tax forms and returns on time. 9. Conduct a public auction of surplus County equipment once a year. 10. Provide a response to an applicant's request for acquiring, exchanging or granting of easement of real property within 60 days of the receipt of the request. 63 FINANCE ACCOUNTS Program Highlights 1. The County received a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for its June 30, 2001 Comprehensive Annual Financial Report. 2. Several training activities related to the implementation of new accounting standards were conducted for County staff. The new standards will affect the way the County reports its fiscal activity. Necessary work on fixed assets and infrastructure continued so that implementation will be complete for the Tune 30, 2002 financial statements. 3. The Accounts Division Staff were actively involved in developing the needs for the new financial software, FRESH. Specific needs assessments for Payroll, General Ledger, Accounts Payable, Fixed Assets, Inventory and Financial Reporting were initiated during the year. 4. Conversion of analog cellular telephones to digital was completed in January 2002. Over 100 phones were converted countywide. Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Claims Warrants Issued 42,279 42,000 42,000 Payroll Warrants issued 17,045 20,000 18,000 Direct Deposit Stubs Issued 39,773 39,000 40,000 Funds Maintained 33 33 32 Contracts, .Amendments & Change Orders Certified 470 430 480 Pensioners 64 68 64 Regular & Part -Time Employees 2,161 2,200 2,200 Program Expenditures 64 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 10 10 10 Salaries and Wages 407,463 423,660 426,150 Operations 38,098 64,480 62,770 Equipment - 870 2,580 Program Total 445,561 1 489,010 491,500 64 FINANCE .. . ... .............. ............. ACCOUNTS Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Account Clerk 1 1 1 Accountant III 1 1 1 Accountant V 1 1 1 Assistant Account Clerk I 1 1 Controller 1 1 1 Pre -Audit Clerk 1 1 1 1 Pre -Audit Clerk 11 2 2 2 Property Management Specialist I 1 1 Senior Account Clerk 1 1 1 Total 10 10 10 65 FINANCE PURCHASING Program Description The Purchasing Division provides a centralized purchasing function to procure services, supplies, materials and equipment in support of all County agencies and programs. Insures compliance in all purchasing laws and regulations and promotes economies in the purchase of goods and services. Conducts competitive bids and requests for proposals for all competitive purchases with the exception of public works construction projects. Program Objectives 1. Continue to review all internal policies and procedures for conformance to new procurement law and revise as necessary, in view of probable changes to law. Update General Terms and Conditions for goods and services contracts (Dated July 1, 1994) to conform to current law and reflect needed changes. 2. Maintain up-to-date purchasing manual and training as needed for all using agencies; including maintenance of a current list of the individual most responsible for procurement matters within each department or agency and assure that he or she has a complete, up-to-date copy of administrative rules and purchasing manual. 3. Process 98% of all routine documents (Confirming Requisitions, Confirming Payment Authorizations, Contract, Change Order and Supplemental Agreement approvals) within two working days of receipt. 4. Complete purchasing process for 95% of all requisitions below formal bidding limits within ten days of receipt. 5. Complete purchasing process for 80% of all requisitions requiring formal advertised bidding (IFBs or RFPs) within sixteen weeks after deadline for receipt of such requisitions. 6. Complete circulation of contract documents and issue Notice to Proceed within six weeks of receiving award recommendation from using agency for at least 70% of contracts. 7. Review rules and procedures as necessary to enable bid process to be completed without physical documents, using Internet and email. 8. Maintain list of professional services awards on Internet as required by law and post 95% of entries within one day of contract circulation. 9. Award contract for new FRESH enterprise financial software and begin to develop new operating procedures and directives for new system. 66 FINANCE PURCHASING Program Highlights 1. Finance Department quarterly training session provided refresher course for all employees dealing with requisitions and confirming purchase orders; major update of purchasing manual in these areas, as well as covering affects of current legislation. 2. Completed Request for Information process in preparation for developing specifications in house for new enterprise financial system. 3. Issued RFP for new Police Department Microwave Radio system and conducted extensive site visitation with potential vendors.. 4. Preparation on a Purchasing Card system continued; piggy -back bid at City and County of Honolulu transferred to State as City decided not to make any award. Award at State level still pending; if enabled, we should see results in the form of fewer requisitions and confirming payment authorizations. 5. Continue to post All County Bids (IFB's) and Requests for Proposals (RFPs) on County website on the internet, as well as way to download a fax request for bid documents. Newspapers also post bids on their individual websites as a part of overall State contract. Governor signed Act 141 on May 30, 2000, requiring posting of all professional services contracts on the Internet; all contracts currently being posted on internet. 6. Conversion from Wang to PC completed. All Bid and Proposal documents now done in Word format. Program Measures 67 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Purchase Orders Issued 8,974 7,000 7,000 Confirming Payment Authorizations Issued 18,232 13,000 15,000 Requisitions Received 8,177 7,000 7,500 Contracts Completed 114 75 100 Advertised Formal Bids 40 50 50 Informal Written Requests for Quotations 150 200 175 Advertised Requests for Proposals 5 10 10 Contract, C/O & S/A Review for Compliance 792 800 800 Sole Source Approvals (Exceeding $25,000) 6 5 5 67 FINANCE PURCHASING Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 6 6 6 Salaries and Wages 226,002 236,708 246,069 Operations 374,698 394,017 393,820 Equipment 573 7,100 7,300 Program Total 601,273 637,825 647,189 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Buyer I 1 1 1 Buyer III 1 1 1 Contracts Clerk 1 1 1 Procurement & Specifications Specialist 1 1 1 Purchasing Agent 1 I 1 Storekeeper 1 1 1 Total 6 6 6 •: FINANC .................... .......... ........,.. TREASURY/VEHICLE REGISTRATION Program Description The Treasury Division collects, manages, and disburses the County's cash. Treasury arranges financing (bonds) for capital improvement projects and improvement districts. Administers and maintains the improvement district accounts. Vehicle Registration program processes vehicle registrations (renewals, transfers, duplicates, notice of transfers, storage, etc.) and issues County business licenses, dog and bicycle licenses. Program Objectives Treasury 1. Invest 99 per cent of all funds in interest-bearing accounts or certificates. 2. Maintain sufficient liquidity to meet cash requirements. 3. Maximize interest income by attaining budgeted projection while ensuring the safety of County funds. 4. Reconcile monthly statements within five days of receipt. Vehicle Registration 1. Process mail within three days of receipt. 2. No complaints referred to the department level and above. Program Highlights Three bond issues were completed: $23 million in general obligation bonds; $1.8 million to U.S. Dept. of Agricultural, Rural Housing Service; and $6.37 million improvement district refunding. The volume of transactions continue to increase in both the vehicle registration and treasury sections as evidenced by the record number of vehicles registered and treasury receipts processed. The Hilo office moved to a spacious, new location in the Aupuni Center on Pauahi St. 69 INANC ...................... . TREASURY/VEHICLE REGISTRAT9ION Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Bud et FY 2003-04 Estimate Vehicles (Registrations Processed) 134,688 139,000 141,100 MV Transfers 38,541 39,500 42,000 Duplicate Certificates 7,458 7,100 7,500 Non -Resident Permits 57 75 60 Business and Occup Licenses 42 100 40 Bicycle Licenses 4,340 3,500 4,400 Im rovement District 1 2 2 General Obligation Bonds 13 13 17 PettyCash Vouchers Paid 3,345 3,300 3,600 Treasury Receipts Handled 9,439 9,000 9,600 Dog Licenses 5,534 6,000 5,500 Subpoena Certificates 1,673 1,200 2,000 State Revolving Fund (SRF) Loans 14 14 15 Per Cent of Cash Invested 99.77% 99.00% 95.5% Rate of Return on Amount Invested 3.42% 3.00% 1.50% Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 17 17 17 Salaries and Wages 556,437 591,286 601,641 Operations 230,967 268,852 305,152 Equip ment 45,980 - - Program Total 833,384 860,138 906,793 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Accountant III 1 1 1 Motor Vehicle Re istration Clerk 1 10 10 10 Motor Vehicle Registration Clerk lI 2 2 2 Pre -Audit Clerk I 1 1 1 Senior Account Clerk 1 1 1 Supervising Motor Vehicle Registration Clerk 1 1 1 Treasurer 1 1 1 Total 17 17 17 Cost for five of the Motor Vehicle Registration Clerk positions are reimbursed by the State Department of Transportation. 70 FINANC REAL, PROPERTY Program Description The Real Property Tax Division assesses all real property situated within the County of Hawaii for purposes of real property taxation. Program Objectives 1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment. 2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio. 3. Conduct field inspections of 98% of all building permits issued or on file for all new construction. 4. Maintain an active educational and informational program on real property taxation. 5. Initiate proceedings for two real property tax foreclosure sales to reduce the number of delinquent accounts and dollar amount of delinquent taxes owed to the County. Program Highlights 1. All real property was assessed at 100% of fair market value. 2. Sales ratio for vacant land was 0.94. 3. Sales ratio for improved properties was 0.83. 4. Coefficient of dispersion for vacant land was 17.57%. 5. Coefficient of dispersion for improved property was 16.66%. 6. Conducted field inspection of 98% of all building permits on file. Program Measures 71 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Parcel Count (taxable) 132,425 135,000 134,000 Parcel Count non-taxable 4,229 6,500 4,500 Number of Tax Bills (1" and 2" half) 173,642 200,000 175,000 Number of Agency Records (1s1 and 2° half) 48,010 46,000 48,200 Assessment Appeals 482 730 800 Number of Condominium Units 11,153 10,946 11,870 Current Year Balance at 6/30 (millions) $2.4 $3.0 $2.8 Prior Year Balance at 6/30 millions $5.9 $7.0 $6.0 Delinquent Taxes at 6/30 (millions) $8.3 $10.0 $8.8 71 FINANCE REAL PROPERTY Program Measures (continued) 72 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Appraisal Section - East Hawaii Land Inspections 1,313 1,400 11200 Building Inspections 1,300 1,400 3,000 Agricultural Insections 800 800 400 Appeal Insections 482 600 100 Appraisal Section - West Hawaii Land Inspections 1,068 400 1,200 Building Inspections 3,682 1,800 3,000 Agricultural Insections 372 400 400 Appeal Insections 98 130 100 Clerical Section - East Hawaii Exemptions Processed 5,147 5,000 4,000 Telephone Inuiries 13,529 11,100 13,000 Over -the -Counter Inquiries 10,373 10,000 9,000 Ownership Changes 7,829 12,250 13,000 County Map Changes 275 560 1,000 Address Changes 2,310 4,000 2,000 Amended Assessment Notices Prepared 867 2,000 2,000 Clerical Section - West Hawaii Exemptions Processed 4,248 4,300 4,670 Telephone Inquiries 4,943 6,000 5,400 Over -the -Counter Inquiries 6,046 6,600 6,650 Ownership Changes 2,658 4,800 3,000 County Map Changes - 350 80 Address Changes 2,943 7,000 3,300 Amended Assessment Notices Prepared 391 450 450 Collections Section - East Hawaii Current Year Collection (Targeted Revenue) 88,900,392 90,500,000 111,800,000 Prior Year Collection (Targeted Revenue) 3,354,121 2,000,000 3,000,000 Delinquent Accounts Closed 2,000 3,000 2,000 Foreclosure Action: (2 sales) 2 2 2 Properties Sold 93 120 100 Revenues Collected 230,716 136,000 200,000 Mapping Section Total Documents Processed 25,006 22,200 28,000 Ownership Changes 22,560 21,200 26,000 Revised Parcel Mas 2,446 1,000 2,000 72 FINANC REAL PROPERTY Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 48 48 48 Salaries and Wages 1,626,972 1,867,844 1,873,472 Operations 961,693 1,165,800 1,489,200 Equipment 8,312 67,500 50,825 Program Total 2,596,977 3,101,144 3,413,497 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Abstracting Assistant II 3 3 3 Abstractor I 3 3 3 Abstractor II 1 1 1 Accountant II 1 1 1 Cashier I 1 1 1 Cashier II 1 1 1 County Real Property Tax Administrator 1 1 1 Real Property Appraiser IV 12 12 12 Real Property Appraiser V 1 1 I Real Property Appraiser VI 2 1 1 Real Property Tax Clerk 15 15 14 Real Property Valuation Analyst III 1 1 1 Senior Account Clerk 1 1 1 Senior Clerk -Stenographer - - I Supervising Real Property Tax Clerk I 1 1 1 Supervising Real Property Tax Clerk I1 1 1 1 Tax Collection Assistant 3 3 3 Assistant County RP Tax Administrator - 1 1 Total 48 48 48 73 Fil R-� El DEPARTMENT SUMMARY Mission Statement "First in fire protection and emergency services with trained professionals—dedicated to serve with pride, honor, and compassion. " Department Goals 1. To reduce Fire Losses in the County of Hawaii. 2. To reduce mortality and disability associated to critical illness and injury in the pre -hospital treatment and transport setting. 3. To improve mass casualty and disaster response capabilities in the County of Hawaii. 4. To improve response and mitigation capabilities involving maritime, land, swift water, and confined space emergencies. 5. To improve Hazardous Materials, Weapons of Mass Destruction, and Bio - Terrorism response capabilities in the County of Hawaii. 6. To enhance Public Safety Education and Emergency Preparedness. 7. To improve the cost effectiveness of providing and supporting emergency services. Program Description The Fire Protection Division is primarily responsible for providing fire suppression and mitigation through aggressive, effective, and coordinated tactics utilizing highly trained and equipped personnel. In addition, this division supports the provision of search and rescue operations, the delivery of emergency pre -hospital emergency services, hazardous materials incident response, and disaster and mass casualty response and assistance Funding Source and Position Count General Fund $ 10,918,617 General Fund 272 Grant Revenue $ 9,187,343 Grant Revenue 115 Total Budget: $ 20,105,960 'Total Number of Positions 387 74 FIRE EIRE PROTECTION AND EMS Program Objectives 1. Achieve a fire incident response time of 5 minutes or less in the urban setting and 10 minutes or less in the rural setting on 75% of all fire related incidents for the first year and a 5% improvement every year thereof. 2. Provide the delivery and application of required effective fire suppression water flow based on average residential fire loads on 75% of all residential fires for the first year and a 5% improvement every year thereof. 3. Achieve 100% compliance with OSHA 1910.134 requirements for all interior structural fire suppression operations by the end of calendar year 2004. 4. Institute a "Rapid Intervention Team" development program with a target implementation date of January 2004. 5. Achieve a 75% completion rate for all target hazard preplans by the end of the first year and a 5% improvement every year thereof. 6. Achieve an emergency medical services incident response time of 8 minutes or less in the urban setting and 12 minutes or less in the rural setting on 75% of all EMS incidents for the first year and a 5% improvement every year thereof. 7. Identify resource requirements to operationally effective and cost effectively, mitigate, 95% of all land and maritime related search and rescue incidents. 8. Identify resource requirements to effectively mitigate 95% of all hazardous materials incidents. Program Highlights • Responded to 15,896 Emergency Incidents • Responded to 11,635 Emergency Medical Services incidents • Provided medical care and treatment for 14,263 incident casualties • Responded to 623 Fire related incidents • Responded to 368 Rescue related incidents • Responded to 77 Hazardous Materials related incidents • Responded to 2,983 "Other" types of incidents • Acquired two specialty Brush Trucks through CDBG grant • Acquired grant funding (USDA) for a Fire Apparatus for HOVE • Acquired 17 sets of extrication tools through a DOT grant • Participated in the establishment of the "Big Island Wildfire Coordinating Group" • Participated in the development of a state Urban Search and Rescue Program • Development of Anthrax response guidelines • Acquisition of 5 Type I Ambulances 75 FIRE FIRE PROTECTION ANIS EMS Program Measures No. of Responses: FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate ** Rescue 368 309 1,800 Fire 623 702 1,392 EMS 11,635 9,825 9,408 Others/Needless/Special Service 3,193 3,109 1,580 Hazardous Material Conditions 77 170 112 ** Note: 'These figures represent current actual statistics averaged for a 12 -month period. Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 368 368 368 Salaries and Wages 14,444,405 16,096,476 16,326,460 Operations 1,162,466 1,034,205 1,032,805 Equipment 468,821 2,750 2,750 Equipment - Federal/Private 7,000 275,497 57,000 LEPC 21,215 25,000 25,000 Program Total 16,103,907 17,433,928 17,444,015 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Fire Chief 1 1 1 Deputy Fire Chief 1 1 1 Account Clerk 2 2 2 Accountant I 1 1 1 Accountant IV 1 1 1 Aeromedical Helicopter Pilot 3 3 3 Assistant Fire Chief 6 6 6 Auxiliary Services Supervisor 1 1 1 Battalion Chief 2 2 2 Chief Aeromedical Helicopter Pilot 1 1 1 Clerk III 2 2 2 Data Entry Operator 1 1 1 Fire Captain 43 43 43 Fire Equipment O erator 54 54 54 Fire Fighter 176 176 176 Fire Fighter Recruit 40 40 40 Fire Radio Dispatcher II 12 12 12 Fire Rescue Specialist 18 18 18 Personnel Management Specialist II 1 1 1 Private Secretary 1 1 1 Storekeeper 1 1 1 Total 368 368 368 76 FIRE ......:.:....... FIRE PREVENTION Program Description The Fire Prevention Division manages life and fire safety requirements affecting the County of Hawaii. This division is responsible for the review of various building plans and development project proposals in addition to the enforcement of fire codes and regulations, Personnel conduct site and building inspections, public education and fire safety and prevention training, and post fire, incident investigations. Program Objectives 1. Maintain an 85% plan review completion within 4 days. 2. Achieve a 75 % mandatory facility re -inspection completion by the end of 2003 and a 5% improvement every year thereof. 3. Identify all collectibIc inspection and permitting fees to be assessed by the county under the current county codes and state regulations. 4. Maintain a 100% fire investigation report completion within 30 days. 5. Maintain the inception of the 1997 Uniform Fire Code and integration with the Hawaii County Fire Code by March 2003. 6. Support the Fire Protection Division preplan objectives through active participation with fire companies in the preplan process. 7. Investigate and complete review of all complaints within 10 days. 8. Support the State of Hawaii Fire Council and continued review and revision of the state and county fire codes. 9. Institute a formal Public Education and Fire Safety Program by the end of the calendar year 2003. Program Highlights • Conducted Final Inspections of 19 new commercial and assembly complexes • Conducted 1,003 Occupancy Inspections • Conducted 4,505 Fire Safety Equipment Inspections : Reviewed 1,195 building plans for Fire and Life Safety Code compliance m Three Inspector trainees attended classes on Oahu, Diamond Head Burn. 77 FIRE PREVENTION Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Inspections — Occupancy 1,003 1,125 2,000 - Fire Protection Equipment 4,505 3,750 5,500 Building Plans 1,195 1,200 1,200 Fire Safety and Extinguisher Training 8 10 10 Seminars and Workshops 3 15 50 Mect n s and Conference 146 250 200 Complaints Investigated 54 100 75 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 10 10 10 Salaries and Wages 151,925 229,810 322,690 Operations 17,157 28,524 24,524 Equipment - i - - Program Total :69,082 1 258,334 347,214 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Account Clerk Tem 2 2 2 Fire Prevention Inspector I Tem 2 2 2 Fire Prevention Inspector I 4 4 4 Fire Prevention Inspector II 1 1 1 Battalion Chief 1 1 1 Total 10 10 10 WO FIRE .. ..... T FIRE AUXILIARY SERVICES DIVISION Fire E ni ;went Maintenance Section Program Description The Fire Equipment Maintenance Section provides the repair and support services for all department vehicles and apparatus. Personnel also participate in the design and specification of new equipment to be acquired. This support section is a critical component in the maintenance of emergency services and mission readiness of the fire department. Program Objectives 1. Maintain vehicle service and maintenance schedules according to department and manufacturer standards. 2. Maintain DOT/PUC vehicle safety inspections according to standards. 3. Institute a vehicle replacement schedule and program. Program Highlights Conducted PUC vehicle inspections on all fire trucks and ambulances in compliance with Department of Transportation regulations. Implemented shop improvements to assure OSHA regulations are met. Repairs and modification for tanker (T-16) for West Hawaii Program Measures 79 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Automotive I ui ment - lns ections 140 156 160 Shop — Vehicle Repairs 226 144 330 Contractual -- Vehicle Repairs 200 300 260 Semi -Annual PUC Safety Inspections 1 150 1 130 150 79 FIRE FIRE AUXILIARY SERVICES DIVISION Fire Eguipment Maintenance Section Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 7 7 7 Salaries and Wages 102,415 196,010 194,690 Operations 186,804 167,440 167,440 Equipment - I - - Pro am Total 289,219 1 363,450 362,130 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Chief Mechanic, HFD 1 1 -Request 1 Fire Equipment Mechanic 4 4 4 Helicopter Mechanic I I I Helicopter Mechanic Temp 1 1 i I Total 7 7 1 7 RH FIRE EIRE AUXILIARY SERVICES DIVISION Fire Communications Control Cuter Program Description The Fire Communications Control Center is the focal point through which all emergency service requests are made via the telephone as well as via radio communications by our mutual aid agencies. In addition, all fire department operational activities and communication are coordinated through the Fire Communications Control Center to include flight following for our two helicopter aircrafts. Fire Radio Dispatchers also provide on-line pre -arrival medical instruction or Emergency Medical Dispatching services to persons placing 911 calls and are able to perform basic potentially life saving maneuvers or techniques. Program Objectives 1. Maintain the 95% goal of the dispatching of emergency units within 90 seconds, upon receiving the call from the 911 call center. 2. Maintain annual certification for CPR and EMD (Emergency Medical Dispatching). 3. Develop design and facility proposals for new Communications Center by the end of calendar year 2003. 4. Develop design, facility, and resource proposals for a secondary/alternate communications center by the end of calendar year 2003. 5. Develop a standardized evaluation and training maintenance program by the end of calendar year 2003. Program Highlights • FY 2001-02: 15,896 E911 calls were received and dispatched. • Paramedics responded to 12,003 emergency medical calls. • Units were dispatched to 3,893 emergency calls related to fires, rescues and hazardous materials. • Participated in Police Department's microwave system upgrade project. Program Measures Refer to Fire Protection and EMS. Program Expenditures Refer to Fire Protection and EMS. Personnel Position Summary Refer to Fire Protection and EMS. �ffl FIRE TRAINING ING SAFETY DIVISION Program Description The Training and Safety Division provides the foundation from which the department establishes its standards of operation and conduct. The primary functions of the training division arc to provide the necessary resources to: Train all new fire service hires, support the continued training and evaluation of all company personnel to maintain the highest level of proficiency, and to promote safety and the prevention of work related accidents and injuries. Program Objectives 1. Implement the Firefighter I and Fire Apparatus Operator training standards for all company personnel with completion and certification by the end of the calendar year 2003. 2. Develop a training program curriculum to facilitate and support the delivery of the Firefighter II and Company Officer training standards to include completion and certification by the end of calendar year 2004. 3. Develop design, facility, and resource proposals for the establishment of a firefighting training facility to support the training of all new hires as well as support existing training needs of all personnel by the end of calendar year 2003. 4. Conduct Firefighter Recruit training of 30 new hires by March of 2004. 5. Establish a hazard identification and recognition program to promote the compliance with all OSHA regulations by the end of calendar year 2003. 6. Coordinate the delivery of available National Fire Academy training classes available through the State Fire Council. 7. Develop minimum standards and qualifications for temporary assignment to the positions of Fire Rescue Specialist, Fire Equipment Operator, and Fire Captain by the end of calendar year 2003. 8. Develop a Wildland Firefighting training curriculum by the end of calendar year 2003. Program Highlights • Provided CPR training for 570 high school students • Administered 226 Hepatitis B vaccines to county employees of 7 departments • Provided Terrorism training for Hazardous Materials Unit personnel at Kaumana station. • SCBA maintenance certification training for fire personnel at Central, Kawailam, and Kaumana stations. • National Fire Academy classes for fire company personnel. • OSHA/HIOSH training sessions for fire company personnel. FIRE TRAINING & SAFETY DIVISION Program Measures Program Expenditures" FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Fire Company Training: 1 1 1 No. of training hours 486 496 506 Fire/Rescue Training 296 306 316 Hazardous Materia? Trainin- 84 104 114 Medical First Responder Training 56 86 96 Incident Command/Officer Trainin 56 86 96 Driver Improvement Trainin: 28 58 68 Inspection/Pre-fire Plans 26 46 56 Wildland Pre -fire surveys 41 61 71 Program Expenditures" "Includes Training & Safety Division/Volunteer Fire Service Personnel Position Summary'"* FY 2001-02 Position Title Authorized FY 2001-02 Actual FY 2002-03 Budget et FY 2003-04 Re uest Number of Positions 2 2 2 Salaries and Wa es 120,929 120,304 120,304 Operations 80,643 78,755 78,755 E ui ment - I - - Pro ram Total 201,572 1 199,059 199,059 "Includes Training & Safety Division/Volunteer Fire Service Personnel Position Summary'"* FY 2001-02 Position Title Authorized FY 2002-03 Authorized FY 2003-04 Request Fire Captain 2 2 2 Total 2 2 2 * *Includes Training & Safety Division/Volunteer Fire Service N FIRE VOLUNTEER FIRE SERVICE Program Description The Volunteer Division provides direction, coordination, and oversight of the Volunteer Firefighting program under the Fire Department. The instruction, certification, and support of the volunteer program fall primarily upon the personnel of the Volunteer Division. Program Objectives 1. Develop and implement a Volunteer Fire Service Policies, Rules and Regulations Manual by the end of calendar year 2003. 2. Develop a data collection system to facilitate the accountability of all volunteer company activities to include training and incident response. 3. Identify resource requirements to maintain the support of existing volunteer companies. 4. Maintain training standards for existing volunteer companies. Program Highlights • Provided the support and sponsorship of 45 Volunteer Firefighters to attend and participate in the "Fire Wise" Community Development workshop. • Formulation of the Waiki'i Volunteer Fire Fighting company (Company 9 -Alpha) • Completion and dedication of garage structure for Laupahoehoe Volunteer fire truck. • Acquisition of one Forestry brushfire truck for Eden Roc. • Formulation of the Paauilo Volunteer Fire Fighting company (Company 8 -Alpha). • Completion of 30,000 gallon water tank for Hawaiian Acres Volunteer Fire Fighting company (Company 5 -Bravo). Program Measures Program Expenditures Refer to Training & Safety Division. Personnel Position Summary Refer to Training & Safety Division. 212 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Volunteer Training: Admin., Research, Prep. (Hrs.) 1,360 1,360 1,385 Volunteer Company Training (Hrs.) 1,080 1,080 1,100 Volunteer Companies 22 24 24 Volunteer Fire Fighters 305 475 350 Program Expenditures Refer to Training & Safety Division. Personnel Position Summary Refer to Training & Safety Division. 212 FIRE ..__ _ _ .. . MISCELLANEOUS Program Expenditures �1-9 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Helicopter Services 867,015 845,900 831,100 Westem Oil & Gas School 2,000 2,000 2,000 Basic EMT Training 928,933 738,550 920,442 Total 1,797,948 1,586,450 1,753,542 �1-9 LIQUOR--,, CO N, - OL LIQUOR CONTROL DEPARTMENT SUMMARY Mission Statement To promote the health, safety and welfare of the general public by regulating the importation, manufacture distribution, sale and service of alcoholic liquors. Department Goals 1. To govern operations of liquor licensees which promote reasonable practices in the sale or service of liquors by Rules of the Liquor Commission and/or implementation of programs which promote compliance to liquor laws. 2. To enforce the liquor laws of the State and County of Hawaii. 3. To grant, renew or refuse liquor license applications and permits in accordance to law. 4. To educate licensees, staff, commission and board members on liquor laws and issues affecting their activities. Program Description 1. To grant, renew and refuse applications or liquor licenses for the manufacture, importation and sale of liquor. 2. To amend or adopt rules and regulations having the force and effect of law in the county. 3. To enforce state and county liquor laws by inspecting licensed premises and investigations of complaints of violations for referral to the Liquor Control Adjudication Board. 4. To provide services to and on behalf of the Liquor Commission and Liquor Control Adjudication Board, including the view and amendment of procedures and duties. 5. To provide education to licensees, staff, Commission and Board. 6. To review county and state liquor laws toward uniformity. Funding Source and Position Count General Fund $ - General Fund - Grant Revenue $ - Grant Revenue - License Fees/Fines $ 1,081,590 License Fees/Fines 18 Total Budget: $ 1,081,590 Total Number of Positions 18 LIQUOR CONTROL _.. LIQUOR CONTROL Program Objectives 1. Conduct daily inspections, at an average of 15 licensees per day per investigator to determine compliance to laws. 2. Conduct 24 random audio surveillance checks at premises which have entertainment to determine compliance to noise regulations. 3. Respond to complaints from public within 1-3 days. 4. Process completed applications for liquor license within 7 days of receipt. 5. Process completed permit applications within 3 days of receipt. 6. Conduct pre -hearing site visits at 100% of the proposed licensed premises to determine how neighborhoods may be affected by the application. 7. Conduct semi-annual review of licensing information and procedures to ensure information is easy to understand and in compliance to law, and amend, as necessary. 8. Annually coordinate with IRS/State tax offices to ensure efficient inter -office communications on tax clearances required for renewal of liquor licenses. 9. Conduct annual job assessment of staff and require staff to attend classes or conferences pertinent to their duties. 10. Participate in State and County task force, including, but not limited to, the Hawaii Police Department, DLNR, and Prosecutor's Office to provide [6 classes] education to licensees in East and West Hawaii, relating to laws governing intoxicating liquor. 11. Conduct annual training to new Commission and Board members on liquor laws, County Charter and Chapters 91 and 92, Hawaii Revised Statutes. 12. Participate in a minimum of 4 state and national administrative or enforcement conferences. Program Highlights Completed 100% of Year 1 requirements of Hawaii County Project PAU grant: a. Conducted two educational compliance checks at 449 licensed premises b. Funded and/or participated in ten community events C. Hawaii Police Department completed eight sweeps in public places and nine roadblocks d. State DLNR-DOCARE Division completed ten sweeps in public places e. Conducted 225 radio spots related to prevention of alcohol use by minors LIQUOR CONTROL .... LIQUOR CONTROL Program Measures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Liquor Commission Applications for Liquor Licenses Regular 47 55 50 Renewal 341 360 350 Special 39 40 40 Transient Vessel 349 200 350 Catered Functions 155 150 160 Miscellaneous Applications 47 60 50 PermitApplications 809 1,100 1,000 Site Visitations 52 55 55 Public Hearings on Rules and. Regulations 0 2 2 Meetings, Special Meetings, Workshops 15 15 15 Liquor Control Adjudication Board Meetings, Workshops 4 10 6 Violations to Board 36 50 40 Public Hearings 0 1 1 Operations Warnings and Citations 74 60 75 Liquor Law Education 48 200 50 Manager Examinations 782 1,000 800 Manager Registrations 291 1,000 300 Random Audio Surveillance Checks 93 24 50 Field Inspections Per Month 1,401 1,200 1,400 Public Complaints 12 n/a 6 Compliance Checks Project PAU 898 425 0 Public Schools Education Project PAU 2 2 0 Review Licensing Information. and Procedures 2 2 2 Merchant Education 162 200 165 Investigations 52 200 50 In Service Training 8 10 10 LIQUOR CONTROL LIQUOR CONTROL Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 18 18 18 Salariesand Wages 485,386 613,513 635,853 Operations 329,097 432,510 444,237 Equipment 2,048 3,000 1,500 Prject PAU 129,015 - - Program Total 945,546 1,049,023 1,081,590 Personnel Position Summary Position Title FY 2001-02 Authorized FY 200203 Authorized FY 2003-04 Re nest Director of Liquor Control 1 1 1 Administrative Cf icer 1 1 1 Clerk II 1 1 1 Clerk III 1 1 1 Clerk-Stenopra he; 1 1 1 HearingsReverter 1 1 1 Liquor Cont -ml Investigator _l? 8 8 8 Liquor Control Investigator 111 3 3 3 Private Secretaa 1 1 1 Total 5 18 18 .-. � � `"' i C t^ l _ i .'� F� 1 '11 ANAGEMENT DEPARTMENT SU1414-OXY Mission Statement To create a framework that encourages opportunities for people in our community to better themselves. Department Goals Administration 1. To create a framework that encourages economic stability, job opportunities and public participation in the decision-making process. 2. To develop government/community partnerships that work in cooperation to improve the health, safety and quality of life on the Island of Hawaii. 3. To anticipate the challenges confronting the County's future and effectively plan for the community's expected needs. 4. To provide for the public safety and the basic public services of the community. Clerical Services Center To improve the centralized clerical pool concept of the Clerical Services Center, which provides clerical support for the entire County. Committee on People With Disabilities 1. To work with the Mayor's Office in creating a greater awareness of the needs, concerns and rights of people with disabilities. 2. To ensure that the interests of people with disabilities are represented in County matters which affect them, and that all legal requirements related to people with disabilities are fully ::addressed. 3. To assist the Mayor's office in the preparation of policies and programs relating to people with disabilities. Funding Source and Position Count General Fund $ 1,062,238 General Fund 19 Grant Revenue $ - Grant Revenue - Total Budget: $ 1,062,238 Total Number of Positions 19 .o MANAGEMENT ,.,,,,.. DEPARTMENT SUMMARY Department Gals (continued) Committee on Status of Women 1. To cooperate with thc state commissions and arrange for representation of the County at State and other conferences. 2. To promote women's participation in public and private sectors. 3. To act as clearinghouse and coordination body for activities and information. 4. To create public awareness of the responsibilities; needs, potentials and contributions of women as active participants. 5. To seek improvements in educational, counseling programs and policies to meet the needs of girls and women in order to better prepare them for their roles in the community. 6. To encourage an educational program for women of their political rights and responsibilities. 7. To maintain contacts with federal, state, local and international agencies concerned with the status of women. 91 MANAGEMENT ADMINISTRATION Program Description The primary functions of the Office of Management are to provide leadership, direction and supervision for departments and agencies of the County of Hawaii; to ensure that the duties and responsibilities of the executive branch are faithfully discharged in accordance with the provisions of the County Charter; and to represent, plan for and address the needs, concerns and interests of the people of the Island of Hawaii. Program Objectives 1. Maintain government services for the fiscal year 2003-2004 at affordable levels. 2. Fill vacancies on boards and commissions within 60 days. 3. Utilize performance measures to encourage efficient, effective and timely delivery of services by county departments. 4. Develop operating and capital programs utilizing long-range planning to facilitate management decision making. 5. Consolidate county offices to provide easy access for the public to government services. 6. Identify and pursue alternate funding sources and avenues to implement county government programs 7. Ensure that all county departments make payments to vendors on a timely basis. 8. Involve the community in the planning process for county projects from the very earliest stages. Program Highlights 1. Aupum Center opened to the public. This Hilo facility, housing most of the County agencies that deal with the public, is located across the street from the County Building. 2. Work continued on upgrades to facilities to bring them into compliance with the Americans with Disabilities Act. 3. The County obtained from the State a seven -acre site in Kealakehe to be used West Hawaii county facility. 4. The County and the Department of Hawaiian Home Lands concluded negotiations on a Memorandum of Agreement that clarifies the roles of the agencies. The agreement will be submitted to the County Council for approval. 5. The County obtained $500,000 in State funds to prepare a water plan for the southwest part of the island of Hawaii. 6. The County obtained $1,000,000 in federal funds to develop a safe water spigot system to provide drinking water to households on catchment systems. 92 MANAGEMENT ADMINISTRATION Program measures Program Expenditures FY 2001-02 Actual FY 2002-03 B4pt FY 61403-04 Estimate lncoming & Outgoing Correspondence 12;438 13,000 13,000 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 1002-03 Budget FY 2003-04 Request Number of Positions 14 14 14 Salaries and Wges 637,992 687,438 762,580 erations 95,730 104,590 108,650 E ui merit 10,526 1 5,800 5,800 Program Total 744,248 1 797,828 877,030 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-€14 Request Mayor 1 1 1 Managin - Director 1 1 1 Deputy Man ing Director 1 1 1 Clerk III 1 1 1 Executive Assistan I 1 1 1 Executive A.ssista it Ii 3 3 3 Executive Assistant 11 2/5T 1 1 1 Immigration Infom ation Specialist 1 1 1 Private Secretary t; the Maw, ina, Director 1 1 1 Private Secretary to the Tyla c::- 1 1 1 Public Relations c cciaiis€ 1 1 1 SecreqU 1 1 1 Total 14 14 14 93 N ENT ... ........ CLERICAL SERVICES CENTER Program (Description The Clerical Services Center provides secretarial/clerical and administrative staff assistance to the Office of the Mayor and other County agencies, as well as the Mayor's Family Violence Advisory Commissions. The Center assists the public with information about government agencies and other community services, receives and refers complaints, and issues disabled parking placards. Program Objectives 1. Assist the clerical workload of the Mayor's Office, the Mayor's Family Violence Advisory Commission, and County departments and agencies daily. 2. Maintain a system for complaints for quick retrieval and follow-up within a maximum two-week turn around time. 3. Respond immediately and efficiently to citizens who walk in or call for information, direction and inquiries about various programs and services. 4. Daily issuance of dis-abled parking permits, maintenance/up date of files and entry of data into the centralized statewide database. 5. Daily data entry of purchase orders for all purchases made by the County. Program Highlights 1. Maintained required changes regarding Disabled Parking process. 2. Provided administrative, secretarial and clerical assistance to Executive Assistants and Public Relations Specialist in special projects, Boards and Commissions, legislative issues, Suter -city communications. 94 MANAGEMENT CLERICAL SERVICES CENTER Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Assignments Received 1,289 1,100 1,200 Volume 13,202 14,000 14,000 Telephone Calls Received 17,301 17,000 17,500 Disabled Parking Permits Issued 2,446 3,000 3,000 Complaints Deceived 147 110 125 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 5 5 5 Salaries and Wap -es 115,360 123,782 150,936 Operations 19,639 10,375 10,375 Equipment - - - Program Total 134,999 1 134,157 161,311 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Clerical Services Assistant 2 2 2 Clerical Services Staff Assistant 1 1 1 Clerical Services Su ervisor II 1 1 1 Clerk III 1 1 1 Tota] 5 5 5 95 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES Program Descriptio The Mayor's Committee on People with Disabilities is a volunteer committee appointed by the Mayor to advise him/her on all matters related to people with disabilities. The committee's primary function is to review and make recommendations and provide guidelines to improve the quality of life for people with disabilities in the County of Hawaii. Program Objectives 1. Continue to improve accessibility of County facilities and programs for people with disabilities. 2. Provide accessible information to all people with disabilities. 3. Continue to advise administration on issues facing people with disabilities. 4. Assist with implementation of Volunteer Accessible Parking Violations Program throughout the County. Program Highlights 1. Assisted County Police Department in implementing training for Volunteer Accessible Parking Violations Program. 2. Clarified many issues concerning Transition Plan. 3. Supported person with a disability to create an exception to police rule so that he can access public highway in golf cart. 4. Held meetings in Hile, Waimea, and Kona equally. 5. Communicated all public concerns brought to the committee by people with disabilities to the Mayor via ADA Coordinator. 0 ILI A -T W11 1 ,- IF 'lip 40 COMMITTEE ON PEOPLE WITH DISABILITIES Program Measures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Number of Meetings Held 11 11 11 Program Expenditures 97 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Operations 8,322 10,107 10,107 Program Total 8,322 10,107 10,107 97 MANAGEMENT EN 1 COMMITTEE ON TETE STATUS OF WOMEN Program Description The Committee on the Status of Women provides the women of Hawaii County with a supportive network and a community voice with which to advance the status of women. Program Objectives 1. Issue a newsletter that highlights the committee's activities and brings awareness of women's issues. 2. Participate in Women's Health Month by coordinating at least one event in each district in Hawaii County. 3. Sponsor an essay contest to promote the role of women in society that recognizes and celebrates Women's History Month, 4. Conduct or participate in a workshop that disseminates current information regarding the issue of attaining economic independence for women through "comparable worth", such as pay equity. 5. Send at least one representative to local or out-of-state meetings and/or conferences who will share and gather information to maintain committee members' awareness of current programs, legislation, and issues that affect the status of women. 6. Complete and disseminate to the public the First Female Booklet that recognizes the outstanding women in the County of Hawaii who were first in their line of work or field of interest and begin research for second edition. 7. Continue to update and print the Urgent Services Directory for Families. 8. Hold rotating monthly meetings in Hilo, Waimea and Kona to better allow participation from the public. MANAGEMENT COMMITTEE ON TIIE STATUS OF WOMEN Program Highlights 1. Continued to actively participate in the legislative process through bill education and testimony. During the 2002 legislative session, 31 bills passed that directly impacted women and children in Hawaii. 2. Recognized the achievements of women through the promotion of a countywide essay contest highlighting the ability of our children to focus upon the important women in their lives. 3. Coordinated with other organizations who participated in planning events islandwide in the month of September in celebration of Women's Health Month. Activities included education about current issues pertaining to the total well being of individuals and family units. 4. Annually researched and published an Urgent Services Directory for Families highlighting needs access for Hawaii County citizens. Program Measures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Number of Meetings Held 6 6 12 Conferences Held 0 0 1 Workshops Held 4 0 1 Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Operations 8,089 13,790 13,790— 3,790Pro Program ram Total 8,089 13,790 13,790 MA � � S -'So T -R - Am NfS::,,::)' I TI A E i E, / Nf CU MASS TRANSIT AGENCY DEPARTMENT SUMMARY Mission Statement To provide transportation alternatives to the residents and visitors of Hawai `i County. Department Goals 1. To improve transportation mobility for the public with emphasis on service to the mobility impaired. 2. To assist the public in obtaining transportation alternatives to the private automobile through the use of buses, vans, car-pooling, and shared -ride taxi. 3. To allow users of the transportation system to travel to work, health care centers, educational institutions, business and commerce centers, and recreational sites. Program Description The Mass Transit Agency plans, directs, and coordinates the activities of the Hawai `i County public transportation system. The agency also provides administrative support for the Hawai `i County Transportation Commission. Funding Source and Position Count General Fund $ 1,293,874 General Fund 6 Grant Revenue $ - Grant Revenue - Total Bud et: $ 1,293,874 Total Number of Positions 6 100 MASS TRANSIT AGENCY .......................::.:::::::::.......::::::::.. MASS TRANSIT AGENCY Program Objectives 1. Maintain system ridership from FY 2002-03. 2. Purchase two additional accessible buses. 3. Resolve and follow-up on all complaints within two weeks. 4. Begin implementing Dial -A -Ride transit service. Program Highlights 1. Shared -ride taxi Ridership increased 7 percent from FY 2000-01. 2. Provided new bus run between Ocean View and Kailua-Kona. 3. Entered into management agreement with Hilo Downtown Improvement Association to manage Mooheau Bus Terminal. Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Passengers Per Hour 21.1 20.0 21.1 Revenues Per Hour $27.73 $28.00 $27.73 Cost Per Hour $56.59 $57.00 $56.59 Operating Cost Recovery 49.049.1 % 49.0 Program Expenditures 101 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 6 6 6 Salaries and Wages 171,819 182,824 186,131 Operations 1,436,213 1,051,528 11107,743 Equipment _ - _ Program Total 1,608,032 1,234,352 1,293,874 101 MASS TRANSIT AGENCY MM7" MASS TRANSIT AGENCY Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Automotive Mechanic 1 2 2 2 Clerk 11 1 1 1 Clerk III I I I �—Count y Transportation Specialist I 1 I Transit Operations Administrator I 1 I Total 6 6 6 102 M I SSC E L L A Nf E 0 U S MISCELLANEOUS ANIMAL CONTROL, Mission Statement The Hawaii Island Humane Society (HIHS), contracted by the County to provide animal control services, is a 501(c)3 nonprofit organization, whose mission is to prevent cruelty to animals, eliminate pet overpopulation, and enhance the bond between humans and animals. Goal To investigate and resolve animal related complaints and enforce animal control laws. To develop comprehensive educational programs and spay/neuter programs aimed at reducing the number of animal -related problems in our community. Program Description The HIHS is responsible for Animal Control contract, which involves enforcing Hawaii County Code Chapter 4 Animal Control related laws and State of Hawaii Laws (Hawai`i Revised Statutes 142). These laws currently include ordinances related to the following: • Vicious Dogs • Stray Animals/Impoundment • Animal Licensing • Cruelty and Neglect HIHS Officers are badged through training provided by HIHS and County agencies. The Animal Control Officers (ACOs) then respond and resolve animal control situations by educating the public about responsible pet ownership and appropriate animal control laws and penalties as well as issuing complaint and comply notices, citations, and vicious dog designations. HIHS Officers are available 24 hours a day, 7 days a week to respond to animal related emergencies. HIHS must accept all animals, regardless of condition, into its three shelters in Kona, Keaau, and Waimea. We are responsible for sheltering and caring for all animals and providing opportunity for reunification with owners. Other services related to the contract include dog licensing, administration of the Spay/Neuter Community Assistance Program, and legislative support of improved animal -related laws. In addition, HIHS provides adoption services, low-cost microchipping, education for adult and children, foster -care programs, volunteer opportunities, cat registrations, and basic medical care for shelter animals. HIHS community programs focus on creating better relationships between people and animals, and educating the public on the importance of spaying and neutering. 103 MISCELLANEOUS ANIMAL CONTROL Program Objectives 1. 90% of vicious dog calls will be responded to within 2 hours. 2. 90% of loose animal posing a public safety hazard calls will be responded to within 2 hours. 3. 90% of injured animal related calls will be responded to within 2 hours. 4. 90% of calls for animal control assistance by the police will be responded to within 3 hours. 5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and resolved in 14 working days. 6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in 48 hours and resolved in 5 working days. 7. 70 Sweeps of problem communities per year. Program Highlights The Hawaii Island Humane Society was established in 1963 and started by providing animal control services in East Hawaii. Since 1990, they have provided island -wide animal control services. The 2001-2002 fiscal year highlights include the following: • Participation in National Animal Control Association (NACA) review of program and policies. Began the task of putting recommendations into place and trying to obtain funding for the many recommended improvements. • All officers received training to be badged, resulting in 2501ro increase in citations issued. • Decrease in annual intake continued downward trend, adoptions increased. • Increased supply of cat and dog traps to meet demand, resulting in almost 1,000 trap rentals. • Subsidized over 4,000 spay/neuter surgeries, reducing the potential for unwanted litters by thousands. • Over 2,000 microchips distributed, resulting in easier identification of animals and bettering chances of reuniting pets with their owners. 104 MISCELLANEOUS ANIMAL CONTROL Program Highlights (continued) The following are highlights of what we are working towards in the 2003-2004 fiscal year: • Advocating specific changes to the County code to create laws that are stronger, more enforceable, and protect both people and pets. • Gaining additional funding from the County and other sources to sterilize as many animals as possible to reduce the number of unwanted animals on our island. • Maintaining quick response time by Humane Officers and overall resolution of animal control complaints and cases in the community. • Increased training for Humane Officers in the areas of law enforcement, animal care and handling, and customer service. • Providing assistance to pet owners dealing with pet behavioral problems in an effort to reduce animals turned in to shelters. • Meeting recommendations made by the National Animal Control Association in their review of H IHS and the County animal control program. • A complete database, accessible at all shelters, to record information about animal complaints, vicious dog designations, loose animal redemptions, and animal/citizen history. Program Measures 105 FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Estimate Percentage of vicious dog calls will be responded to 97.51% - 90% within 2 hours Percentage of loose animal posing a public safety calls 981X) 900% will be responded to within 2 hours Percentage of injured animal related calls will be 99% 90% responded to within 2 hours Percentage of animal control assistance by the police 100% 90% will be responded to within 3 hours Percentage of animal cruelty and neglect cases will be 991)/0 901yo responded to in 24 hours and resolved in 14 working days Percentage of license, loose dog and any non- 97% _ 9o`%, cruelty/neglect cases will be responded to in 48 hours and resolved in 5 working days Number of sweeps of problem communities per year 73 - 50 Animal Intake Stray/Feral 11,706 - 12,000 Owner Surrendered 2,861 - 2,500 Total Intake 14,567 - 14,500 105 MISCELLANEOUS ASL CONTROL Programs Measures (continued) Redeemed 761 - 750 Ado ted 1670 - 1600 Adopted anirnal returned to HIHS for Health. Reasons 16 - 0 Sent to Hawaiian Humane Society Oahu 0 - - Futhanized 12,181 - 12,150 Adoption Percentage (Based on total i< -stake numbers) 16.18% - 12% Adoption Percents e Hased on Ado table Animals 57.02% - 65% Animal Control Related call;; 29,766 - 30,000 Dog License issued 4153 - 4200 Dog License Fees Collected $16,749 - - Cat Licenses Issued 458 - 500 Impoundment & Hoarding Fees Collected $8160 - - After Hour Emergency Calls Out, 354 - 300 Miles Traveled 147,793 - 140,000 Dead animate, collected 448 - 450 Com laint/Co. ly Notices issued 1,110 - 1,000 Citations issued HCC 4-30 Dog Running hoose 195 - 200 HRS 1443.2 License Violation 120 - 125 HRS 7-11-1109 Cruel tK� Animals 4 - 10 Other (inc. Vicious Do 4 - 25 Total C€tations 323 - 360 Citations issued to Repeat Offenders 30 -- 20 Number of Vicious Dog Appeal Hearings 4 - - Number of Animal Control Gases NIR - 1500 Number sof Calls for assistance from the Police Dept. N/R - - Number of Animal Pickups 950 - 950 Volunteer Hours N/R - - Number of Volunteers 54 - - Number of TriRentals 926 - 1000 S a /neuter CAP coupons issued 2147 - 2200 Number of Animal Control Officers Kea`au (also serving HAo, Hamakua, Kea`au, Puna, Ka `u 5 - 5 Kona also serving South Kona, Oceanview 4 - 4 Waimea (also serving Horoka`a, Waikoloa,Kohala) 2 - 2 Total Animal Control Officers 11 - 11 *No standards were set for FY 2002-03 as a vendor was not chosen until September 2002. Oro MISCELLANEOUS ANIMAL CONTROL Program Expenditures 107 FY 2001-02 Actual FY 2002-03 FY 2003-04 Budget Rc uest Operations 753,605 782,700 809,948 Spay/Neuter CAP 35,000 35,000 40,000 Program Total 788,605 817,700 849,948 107 MISCELLANEOUS MISCELLANEOUS/COUNTYWIDE COSTS FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Animal Control 788,605 817,700 849,948 Non rofit Grants 900,000 900,000 900,000 Schools 30,466 55,000 55,000 Fringe Benefits State Retirement System 7,434,500 4,164,700 7,395,000 FICA 3,655,151 4,015,000 4,300,000 County Pensions 152,085 166,000 166,000 Police, Fire & Bandsmen Pensions 11,388 11,500 11,600 Health Fund 12,292,749 13,580,000 14,260,000 UPW Prepaid Legal Plan _ _ Worker's Compensation 2,672,457 2,400,000 2,700,000 Unem la hent Com enation 213,533 192,000 194,000 Vacation Pa - 25,000 25,000 Total Fringe Benefits 26,431,863 24,554,200 29,051,600 Bond Issue/Debt Service Interest 8,898,710 9,614,942 9,854,139 Bond Redern tion 11,798,464 11,929,100 13,469,918 Total Bond Issue/Debt Service 20,697,174 21,544,042 23,324,057 Supplemental Transfers Transfer to Capital Proects Transfer to Sewer Fund Transfer to Sewer Loan Funs} _ _ _ Transfer to Solid Waste Fund 6,200,666 7,462,104 8,637,010 Transfer to Golf Course Fund 230,534 143,804 143,804 Transfer to Self r;surance Fund _ _ _ Total Sypplernental. Transfe s 6,431,200 7,605,908 8,780,814 Other Costs Provision for Compensation Adjustment - 1,100,000 1,200,000 Sundry Refund 17,833 25,000 25,000 Provision for Reallocation - 35,000 35,000 Miscellaneous Insurance Claims & Judgments 244,751 1,000,000 1,000,000 Public Safevv Disaster/Fmer-gency 76,904 150,000 150,000 Charter Commission 518 - _ Reapportionment Committee 34,869 - _ Provision for Flood Disaster - FEMA 10,834 - _ Lava Viewing Program 119,694 - _ Miscellaneous (Block & Housing Grants, Dome Program) 3,963,612 - _ Total Other Costs 4,469,015 2,310,000 1 2,410,000 PARKS & RECREATION DEPARTMENT Mission Statement To provide a wide array of services for the public with excellence, integrity and aloha. Department Goals 1. To provide and develop safe, clean, enjoyable and aesthetically pleasing facilities. 2. To provide and promote active and passive recreational, cultural and leisure opportunities that meets the needs of all persons. 3. To provide comprehensive and coordinated services for older individuals, which promote maximum independence, optimum health, personal dignity and self - enrichment. 4. To provide personal and professional growth opportunities for all staff. 5. To preserve and promote the uniqueness of our rich cultural heritage, diversity, and the aloha spirit. 6. To encourage partnerships that contribute to our island's recreational enjoyment, economic growth and prosperity. Funding Source and Position Count General Fund $12,493,424 General Fund 574 Grant Revenue $ 668,259 Grant Revenue 7 Other $ 242,150 Other - Total Budget: $ 13,403,833 Total Number of Positions 581 109 PARKS & RECREATION ALAE CEMETERY Program Description The Alae Cemetery provides an affordable and accessible public memorial park to accommodate the burials of the general public regardless of race, color, creed, or financial standing. Program Objectives 1. Maintain cemetery grounds and pavilion to acceptable standards. 2. Assign and record all burials. Program Highlights None Program Measures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Acres Maintained 33 33 38 Plots 13,400 13,500 13,600 Burials 71 100 100 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 4 4 4 Salaries and Wages 107,290 109,760 110,704 Operations 7,574 7,900 9,600 Equipment 3,303 5,100 4,050 Program Total 118,167 122,760 124,354 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Park Caretaker I 2 2 2 Power Mower Operator 2 2 2 Total 4 4 4 110 PARKS & RECREATION VETERANS NS CEM T TRIES - EAST AND WEST HAWAI`I Program Description The East and West Hawaii Veterans Cemeteries accommodate the local burial needs of Big Island Armed Forces veterans and eligible members. Program Objectives 1. Continue to seek community assistance in beautifying the cemeteries. Work with Sons and Daughters of Veterans for a.project per year. Work with HCCC, Kulani or Intake Center for clean-up preparation for special ceremonies and holidays. 2. Continue to coordinate development of the West Hawaii Veterans Cemetery with the Veterans Advisory Committee and the Department of Defense. 3. Educate the public on the rules and regulations of the Veterans Cemeteries by posting the rules at the cemeteries and distribution of pamphlets to funeral homes. Program Highlights Completed the following projects: - Major wash down and clean up of pavilions, columbariums, and concrete trash bins (Veterans #1 and 92) by Hilo Intake Center. - Painting of pavilion (Veterans #1) by Sons and Daughters of AJA Veterans - Painting of curbing (Veterans #1 and #2) by Sons and Daughters of AJA Veterans - Cleaning of headstones by Korean Veterans group. Program Measures 111 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Acres Maintained 15 15 15 Plots 9,836 9,836 9,836 Site #1 1,636 Site #2 7,800 Site #3 400 Burials 152 150 175 111 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST ITAWAI'I Program Expenditures Personnel Position Summary Position Title FY 2001-02 ActualBud FY 2002-03 et FY 2003-04 R2 nest Number of Positions 4 4 4 Salaries and Wages 71,552 79,242 80,712 Operations 20,996 28,100 28,200 Equipment 7,3616,400 4 6,600 Program Total 99,909 113,742 115,512 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Equipment O erator II Temp I 1 1 Park Caretaker 1 2 2 2 Veterans Cemetery Caretaker/EquipCaretaker/Equip Operator 1 1 1 Total 4 4 4 112 PARKS & RECREATION RURAL CEMETERIES Program Description The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in Hamakua, Kohala, and Kona are properly maintained. Program Objectives 1. Continue maintenance of cemetery grounds. 2. Assign and record all burials. Program Highlights Completed inventory of graves in cemeteries. Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Cemeteries 7 7 7 Program Total 6,374 8,900 8,950 North Hilo/Ramakua District: Honoka'a, Kukuihaele, Kuka'iau, Laupahoehoe 4 4 4 North/South Kohala District: Hawi, Waimea 2 2 2 North/South Kona District: Keopu I I I Program Expenditures 113 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Operations 6,374 8,900 8,950 Program Total 6,374 8,900 8,950 113 PARKS & RECREATION HAWAII COUNTY BAND Program Description The Hawaii County Band was established in 1883 and has provided appropriate and entertaining music for parades, concerts, festivals, ceremonies, and other special events throughout the entire Big Island for over 115 years. Presently, the Hawaii County Band performs as a representative of the County of Hawaii and continues to enhance events throughout all districts of the island, and serves as a musical resource for the County and State of Hawaii. Program Objectives 1. Provide musical services for the island residents and visitors by working with community organizations and providing 40 musical services annually (e.g. parades, ceremonies, festivals, concerts and special events.) which enrich Big Island events. 2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational, musically challenging, and historically significant. 3. Sponsor the Intermediate and High School Concert Band Festival, which showcases school bands from the Big Island and elsewhere. 4. Feature young musicians as soloists at the May Mo`oheau Bandstand Concert, which provides musically educating opportunities for the young people of the County of Hawaii, annually. Program Highlights - Provided 1 I monthly concerts at Mo'oheau Park Bandstand. - Participated in 4 Veterans services: Veterans Day, Club 100, Memorial Day,and Korean War Veterans. - Organized and sponsored the Big Island Band Festival held in May 2002. - Organized and co-sponsored the Adolf "Bud" Herseth clinic and master class in April 2002. - Participated in various parades, concerts and ceremonies throughout the Big Island. - Organized and sponsored the Big Island Intermediate and High School select band, held during January and February 2002. The Director of the Hawaii County Band has been conductor of this event for the past five years. 114 HAWAII COUNTY BAND Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Performance Services 43 55 40 Rehearsals 85 85 85 Estimated Attendance 4,205 3,612 3,825 20 Parades 50,000 50,000 50,000 5 Ceremonies 3,000 3,000 3.000 22 Concerts 5,000 5,000 5,000 8 Special Events 5,000 5,000 5,000 Efficiency: 40 40 40 Cost Per Performance Hawai'i County Band $3,403 $2,750 N/A Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Bud et FY 2003-04 Request Number of Positions 40 40 40 Salaries and Wages 137,259 145,114 145,427 Operations 4,205 3,612 3,825 Equipment 4,845 2,500 2,300 Program Total 1 146,309 151,226 151,552 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Band Director 1 1 1 Assistant Band Director 1 1 1 Musician I 4 4 4 Musician 1I 9 9 9 Musician III 10 10 10 Musician IV 8 8 8 Musician V 7 7 7 Total 40 40 40 Note: All positions are part-time with the exception of the Band Director. 115 PARKS & RECREATION WEST HAWAII BAND Program Description The West Hawaii Band provides music for parades, ceremonies and other events, principally in the Hamakua, Kohala and Kona districts, to support and inspire traditional and emerging cultural, charitable, educational, recreational and economic activities, and provides musical enjoyment and satisfaction for residents and visitors of diverse ages and backgrounds, through performance and rehearsal. Program Objectives 1. Provide music for charitable or non-profit groups 3 to 5 times. 2. Perform in 8 to 12 parades. 3. Target concert performances for older individuals 4 times. 4. Provide music for "one-time only" events when appropriate. 5. Provide on-site concerts before or after parades 2 to 4 times. 6. Increase repertoire by 6 to 8 musical selections. 7. Sight-read 8 to 16 new musical arrangements. 8. Maintain participation of 3 to 6 middle and high school students. Program Highlights 1. Provided inspirational and specific music for the American Cancer Society, Military Veterans, Boy Scouts, and residents of the Lifecare Center and the Regency at Hualalai. 2. Annual participation in Kona Coffee Festival, Ironman Triathlon, International Billfish Tournament, Kamehameha Floral parade and Aloha Week celebration events. 3. Offered students and other instrumentalists chances to play diverse and meaningful music within a group. 4. Provided flourish for community parades, ceremonies and other gatherings. Program Measures 116 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Performances 23 20 20 Rehearsals 36 36 36 116 PARKS & RECREATION WEST HAWAII BAND Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 19 19 19 Salaries and Wages 15,114 22,157 22,316 Operations 3,764 6,125 6,125 Equipment - 7 - Program Total 18,878 28,282 28,441 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Band Director I I I Assistant Band Director I I I Musician 1 4 4 4 Musician H 7 7 7 Musician 111 6 6 6 Total 19 19 19 Note: All positions are part-time. 117 �.. 11 1111 il�i 0 ADMINISTRATION Program Description The Parks & Recreation Administration provides organizational support services to all the divisions/sections 3M bands to achieve the development and implementation of the department's mission. Program Objectives 1. Continue implementation of the transition plan for accessibility to public facilities during the fiscal year. 2. Continue impleme�station of the transition plan for recreation program accessibility during the fiscal year. 3. Continue implementation of the transition plan for playground safety and accessibility during the fiscal year. 4. Provide personal and professional growth opportunities for administrative staff through a rninimum of one annual training session. 5. Practice fiscal prudence and develop alternatives to generate revenue and work within budgeted resources. 6. Continue to provide a safe environment and consistent safety education program for the benefit of employees and park facility users. 7. Actively promote the "Friends of the Park" program and identify a minimum of five community service Projects that focus on maintenance and/or improvements to park facilities. 8. Continue to promote community partnerships to manage and maintain recreational facilities. 9. Develop and implement a five-year plan for maintenance and capital improvement projects. Program Highlights Completed the following projects: Wainaku Gyne — floor renovations Hilo Armory — roof repair Pana`ewa Zoo — aviary renovations Hilo Bayfront — photovoltaic lighting system Ahalanui — parking lot Cooper Center — covered court La'aloa parking lot Kekuaokalani Gym —bleacher repairs Kohala Intergenerational Center - construction 118 1 ADMINISTRATION Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Bud et FY 2003-04 Estimate Camping Permits Issued 4,233 4,000 4,000 Pavilion Permits Issued 1,948 2,000 2,000 Training, Sessions Attended by Administrative Staff 17 13 14 Friends of the Parks Projects 1 31 5 35 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 13 14 14 Salaries and Wages 484,105 584,092 573,317 Operations 39,316 97,226 99,613 Equipment 7,271 8,200 5,800 Program Total 530,692 689,518 678,730 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Parks & Recreation Director 1 1 1 Deputy Parks & Recreation Director 1 1 1 Account Clerk 2 2 2 Accountant III 1 1 1 Clerk H 1 1 1 Clerk III 2 2 2 Departmental Personnel Clerk 1 1 1 Park Project Coordinator - 1 1 Park Planning Officer 1 1 1 Personnel Mann ement Specialist II 1 1 1 Private SecrctaTy 1 1 1 Senior Account Clerk 1 1 1 Total 13 14 14 119 PARKS & RECREATION ,.. ,... ,......,.....:......::.. ........... PARKSMAINTENANCE Program Description The Parks Maintenance Division maintains neighborhood parks, beach parks, playgrounds, ball fields., and other recreational facilities; undertakes construction, repairs and renovation prof ect& for buildings, equipment and grounds; operates a plant nursery to support landscaping and beautification projects; operates a storeroom for departmental maintenance supplies. Program. Objectives 1. Maintain completion range of 2,250 — 2,350 work orders on an annual basis. 2. Undertake three pa ks improvements projects per district (27). • One of which supervisor to work with a community group to improve the parks — 1 park per district minimum. 3. Reduce complaints regarding maintenance of facilities by 10% from fiscal year 2002- 2003. • Monitor type, number, district, etc. of complaints and implement necessary maintenance procedures, standards, training, discipline, etc. for corrections. • Make annual inspections of facilities with responsible supervisor. (9 districts) Analyze and discuss methods of improvements. 4. Provide for safe facilities and grounds. • Conduct safety inspections of facilities: Weekly by supervisors (52 per supervisor = 468 inspections for the year). • Correct hazards on a timely basis. 5. Provide for a safe working environment. • Participate with department safety committee and discuss and evaluate accident reports. Correct any hazardous conditions or practices. Provide a minimum of two safety instructional sessions per crew each month (216). 120 sj7 ARKS MAINTENANCE Program Highlights Utilized manpower from various governmental agencies and community organizations to offset lack of manpower due to the addition of maintenance responsibilities. Hilo Intake Center, HCCC, Senior employment, RSVP, civic organizations, community groups, schools, etc. provided .manpower to complete projects island -wide. Projects were for landscaping, major cleanups, painting, and preparation for special events. Provided assistance in over 25 special events throughout the island. Completed 2,288 work orders as compared to 1,912 last fiscal year. Retrofitted plumbing systems throughout the island. Numerous water pressure regulators and backtioiv preventers installed. Conducted 279 training sessions. Program Measures Facilities Maintained: FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Beach Parks 28 28 28 Parks & Playgrounds A47 47 47 Gyms & Recreation Center:. 30 30 30 Swimming Pools 9 9 9 Tennis Facilities 20 20 20 Other Facilities 40 40 40 Complaints Received 64 70 63 Beautification. Projects 53 18 27 Werk Orders Completed 2;288 1,900 2,300 Training,Sessions 279 216 216 Program Expenditures 121 FY 't-001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 125 125 125 Salaries and Wages 2,940,871 3,242,777 3,295,344 Operations 1,421,039 1,567,480 1,591,840 Equipment.- 37,564 185,600 276,600 Program Total 4,399,474 4,995,857 5,163,784 121 PARKS MAINTENANCE Personnel Position Su mary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Buildj!jg & Grounds Utility Worker 1 1 1 Building, Maintenance Helper — Temp 2 2 2 Building Maintenance Worker 6 6 6 Building Maintenance Worlrer- TeTp 1 1 1 Building Maintenance Su e visor II 1 1 1 Electronic Pum -.Mechanic3.l Electrician 1 1 1 Equipment O erator I 2 2 2 Equipment O erator II 5 5 5 E ui ment Operator II- Ten p 2 2 2 Laborer II 3 3 3 Laborer Il- Temp 1 1 1 Lead Building.Maintenance Worker 1 1 1 Lead Maintenance Electrician 1 1 1 Lead Plumber 1 1 1 Mechanical Reair Welding Su ervisor 1 1 1 Mechanical Repairer- Te�mp 1 1 1 Mechanical Re wirer -Welder- 2 2 2 Nurse g Worker I 1 1 1 Park Bldg & Grounds Maintenance Supervisor 1 1 1 Park Caretaker I 41 41 41 Park Caretaker I— 1/2T 3 3 3 Park Caretaker I — 2/5T 4 4 4 Park Caretaker II 4 4 4 Park Caretaker III 1 1 1 Park Caretaker ISI- Temp 1 1 1 Park Construction.& Maintenance Su ervisor 1 1 1 Park Facilities Refuse Collector 2 2 2 Park Maintenance Su erviso- I 1 1 1 Park Maintenance Su erviso.- II 1 3 3 Park Maintenance Supervisor 111 3 1 1 Park Maintenance Supervism IV 3 2 2 Plumber 1 1 1 Power Mower Operator 5 5 5 Power Mower. Operator- Temp 1 1 1 Senior Account C erk 1 1 1 Storekeeper 1 1 1 Su erintendent of Park Maintenance 1 1 1 Tractor Motiver. Operator 9 9 9 Tractor Mower Operator- Tcrqp 1 1 1 Tree Trimmer 2 2 2 Tree Trimmer Temp 1 1 1 Tree Trimmer -Equipment Operator II 1 1 1 Tree Trimmer -Heavy Truck Driver 1 1 I Tree Trimming Crew Su era,isor 1 1 1 Tree Trimmin — Park Maintenance Supervisor - 1 1 Total 125 125 125 122 I RKS & RECREATION RECREATI .. Program Description The Recreation Division plans, conducts, arranges or promotes organized recreation, athletics, crafts and other leisure time activities for all age groups at recreation centers and facilities t zoughout the County of Hawaii. Program Objectives 1. Provide introductory instruction in all recreational facilities in at least 4 of the following sports (basketball, baseball, volleyball, track and field, tennis, flag football, badminton) for children and adults, one or more in each respective season (i.e. Fall — basketball; Winter — baseball and track/field; Spring — volleyball; summer — tennis/flag football). 2. Provide at least six seasonal arts and craft activities for children and adults in all recreational facilities (i.e. Fall — Halloween/Thanksgiving/Cluistmas craft activities; Winter — Valentines/St. Patrick/Easter activities; etc.). 3. Maintain a safe facility, free of hazards for all activities, patrons and employees by conducting daily safety inspections and remitting work orders as necessary to correct unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly basis. 4. Plan, organize and implement a minimum of two district -wide events in each respective district that is responsive to the respective community's needs and interests (i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District — Hamakua Fun Day; etc.). 5. Develop a minimum of six partnerships with other recreation providers as well as community organizations to maximize service and activities to the public (i.e. summer camping program in partnership with the YMCA). 6. Provide quarterly training for the P&R staff on various issues, ADA concerns, safety issues, self-improvement/enhancement, etc. 7. Provide the Department with at least two ADA workshop sessions. 123 PARKS :d RECREATION RECREATION Program Highlights 1. The Biggest Easter Egg Celebration was held at Lili`uokalani Park with more than 12,000 plastic eggs being donated by various local businesses. The event attracted more than 5,000 youngsters and parents alike. 2. Easter Blast for the youngsters of the Ka`u District. Ohana Shoreline Fi><hing (Hamakua / North& South Kohala Districts project) attracted 250 fisherpersons. Event was featured on cablevision on the Big Island and Kauai. 4. Haunted House in Papa`aloa — one of the best on the island. It attracted more than 1,500 spectators. 5. "Spiking with Reed Sunahara" clinic held at Andrews Gym with more than 500 in attendance. 6. Jimmy Yagi basketball clinic at Waiakea Uka Gym. This ever popular camp draws more and more youngsters every year. Registration closed in one day and youngsters were turned away. 124 RECREATION RECREATION Program Measures Prograrn/Events FY 2001-02 Countywide Participants Actual FY 2002-03 FY 2003-04 Countywide Countywide Participants Participants Budget Estimate Instructional Sports Program (Baseball, Softball, Basketball, Floor Hockey, Pickle Ball, Volleyball, Tennis, Track & Field, Croquette) 122,450 145,000 155,000 Arts & Crafts 38,951 40,000 45,000 Organized P&R Sports Garrrs/Clinics (Baseball, Basketball, Volleyball) 54,410 61,000 65,000 Music and Dance 40,298 41,000 45,000 Drama, Storytelling, Puppetry 12,682 13,500 20,000 Physical Fitness/Aerobic for Tots to Senior Citizens 120,697 122,000 125,000 lslandwide Exponent and AL-- Group Track and Field 1,200 1,200 1,500 Easter Egg Celebrations 12,500 15,000 16,500 Hamakua Fun Day Celebration 1,200 1,000 1,500 Halloween Haunted Houses/Contests 5,600 4,500 6,000 Elks Hoop Shoot Contest 550 600 600 Martial Arts Demonstrationf�air/Clinic 350 NA 450 Bicycle Program 350 500 650 Air Rifle/`BB Gun Safety Program 250 350 400 Hiking Programs 1,100 1,500 1,900 Ohana Fishing, Day/FishingDay/Fishing Derbies 975 1,150 1,250 Wheelchair Basketball NA NA 100 TOTAL 413,563 448,300 485,850 Persons Utilizing Facilities - Total 2,380,529 2,500,000 2,500,000 Program Expenditures 125 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Reguest Number of Positions 69 69 69 Salaries and Wages 1,346,167 1,483,356 1,510,902 Operations 390,340 477,485 467,385 E ui ment 5,809 4,000 14,500 Program Total 1,742,316 1,964,841 1,992,787 125 PARKS RECREATION RECREATION Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Account Clerk 1 1 1 Clerk II 1 1 1 Recreation Administrator 1 1 1 Recreation Director II 22 22 22 Recreation Director 11— 1/2T 1 1 1 Recreation Director IV 5 5 5 Recreation Instructor Hourly - Temp 25 25 25 Recreation Specialist II 2 2 2 Recreation Technician 1I 1 1 1 Recreation Technician H — 3/4T 1 1 1 Recreation Technician 11— 1/2T 3 3 3 Recreation Technician 11— 2/5T 2 - - Recreation Technician 11T 1 1 1 Recreation Technician 111— 3/4T 1 1 1 Recreation Technician III — 1/2T 2 2 2 Recreation Technician ITI — 2/5T - 2 2 Total 69 69 69 126 YARKS & RECREATION «..«<.<...<.««««.«...<..«.......:::.....:« «.< SUMMER AND INTER-SESSION PROGRAM Program Description The Summer and Inter -Session Program provides for the County of Hawai`i's elementary school children, a five to six week, diversified recreational program, including team sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and enrichment activities. Program Objectives 1. Conduct a minimum of 18 Summer Fun programs island -wide. 2. Combine various sites and increase program to all day: a) Honomu, Kulaimano and Papaikou to be held at Papaikou from 8 a.m. to 2 p.m. at a nominal fee of $40 per child. b) Hawaiian Beaches and Pahoa to be held at Pahoa from 8 a.m. to 3 p.m. at a nominal fee of $50 per child. c) Mt. View and Cooper Center (Volcano) from 8 a.m. to 2 p.m. at a nominal fee of $40 per child. 3. Develop longer programs at the following sites: a) Shipman Gym 8 a.m. to 2 p.m. ($40) b) Panaewa Park 8 a.m. to 3 p.m. ($50) c) Kawananakoa Gym 8 a.m. to 3 p.m. ($50) d) Waiakea Uka Gym 8 a.m. to 3 p.m. ($50) e) Andrews Gym 8 a.m. to 3 p.m. ($50) f) Carvalho Park 8 a.m. to 3 p.m. ($50) g) Yano Hall 8 a.m. to 2 p.m. ($40) h) Kailua Gym 8 a.m. to 2 p.m. ($40) i) Kohala 8 a.m. to 2 p.m. ($40) j) Waikoloa 8 a.m. to 2 p.m. ($40) k) Waimea 8 a.m. to 2 p.m. ($40) 4. Develop a Summer Fun program at Oceanview Estates in Ka'u. 5. Form partnerships with Pana`ewa and Keaukaha Community Associations in which they provide scholarships for their youngsters. I.e., $50 for an all -day program, community association subsidizes $25 for each community members' children. 6. Work in partnership with Queen Liliuokalani Children Care to sponsor free lunch programs for the following sites: Keaukaha, Panaewa, Papaikou, Paauilo, Paapaloa, Honokaa, Naalehu, Pahala, Pahoa, Keaau, and Mt. View. 7. Work in partnership with the DOE or HCEOC to sponsor free lunch program for the following sites: Yano Hall, Hale Halawai, Kekuaokalani Gym, Kohala, Waimea, Carvalho Park, Puueo and Hilo Armory. 127 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM Program Objectives (continued) 8. Supplement the regular Summer Fun program with various enrichment -type programs for thosewilling to pay the higher fee: • Develop and implement a special all -day educational/recreational program at Richardson Ocean Park, focusing on water. This will run for six weeks, from 8 a.m. to 3 p.m., targeting children in grades 2 — 5, at a cost of $150 per child. • Develop and implement a teen -scene program at Puueo Community Center, teaching life's skills with emphasis on leadership training. This will run for six weeks hom 8 a.m. to 3 p.m., targeting teens 12 — 17 years old, at a cost of $125 per teen. • Develop & implement a leadership camp at various districts in partnership with the DARE program. This will impact the various districts' children in grades 4 — 6. • Conduct an all -day enrichment program at Waiakea Recreation Center. This will run for six weeks and target children in grades 3 — 6, at a cost of $25 per class. • Conduct an all -day Summer Fun Academy at Hilo Armory to run for six weeks and target children in grades 1 — 4, at a cost of $150 per child. • Conduct a six-week Summer Tennis program for children in grades 1-6. • Conduct a Teen Program at Hale Halawai from 8 a.m. to 2 p.m. at a cost of $100 per teen. • Develop at lust three inter -session activities for communities with schools on year round schedule (Spring, Fall and Winter). 9. Integrate children with disabilities into the summer and inter -session programs wherever possible, through the assistance of the Therapeutic Specialist. Program Highlights 1. Summer Food Service Program was made available to fourteen sites through two sponsors: Queen Liliuokalani Children Center and the Department of Parks and Recreation QUEEN LIUUOK ALANI CHILDREN CENTER Pana'cwa Park, Keaukaha - Kawananakoa Hall, Pahala Center, Papaikou Gym, Kulaimano Center, Papaaloa Gym, Paauilo Gym, Honokaa Gym, Keaau, Pahoa, Mt. View DEPT P&R Yano Hall, Hale Halawai, Kekuaokalani Gym 128 PARKSC A T"I _... ................................ SUMMER AND INTER -SESSION PROGRAM Program Highlights (continued) 2. Thanks to the sponsorship of the Hawaii Recreation and Parks Association, six (6) round trip airline tickets were provided to our summer track program in Puna. With this, we were able to send twelve youngsters to Oahu to compete in the State Hershey Track and Field Meet at Kailua High School. Not only did HRPA provide the airline tickets, they also provided transportation from the airport to the field and back, free t - shirts for the participants, and free lunch and drinks. 3. In addition to the regular Summer Fun Programs, these enrichment type programs were provided within the districts: HILO: Richardson Ocean Exploration (all -day) - $150 per child Enrollment closed at 30 Discovery House (all -day) - $150 per child Enrollment closed at 35 Summer Tennis - $25 per 1 hour class Enrollment closed at 80 Enrichment Classes - $25 per 50 minute class Enrollment closed on 90% of the classes Teen Program - $100 per teen Enrollment closed at 32 (35 max) KONA: Teen Program at Hale Halawai - $75 per teen Enrollment was 12 (first time program for Kona. Hopefully more teens will sign up next year.) PUNA: Summer Track and Field Program ($10 per participant) Enrollment was 22. 129 PARKS & RECREATION ,.... ... .....: :... ..:....::.........:.... A SUMMER AND INTER -SESSION PT�£�GRA Program Measures PROJECTED SITES/POTENTIAL ENROI.I,'biENT INCI,I'nINC- CIIMMFR AFTVDNljnn1%j PNDnf_D A NAC District` FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Persons Served — Summer Fun 2,870 3,000 3,200 PROJECTED SITES/POTENTIAL ENROI.I,'biENT INCI,I'nINC- CIIMMFR AFTVDNljnn1%j PNDnf_D A NAC District` Regular Summer Fun Sites Enrich- Summer Teen. Aquatic ment Fun Prog 'Enrich- Prog Acad Ment Pro After- noon Prog Leader ship Camp Special Events M Inter- Session Total Sites Total+Total Children Hilo 5 1 1 1 1 5 1 3 14 32 7,100 Puna/Ka`u 5 - - - - 2 - 1 1 9 595 Hamakua 4 - 3 1 1 - 9 525 N/S Kona 2 1 3 - 3 9 1,325 N/S Kohala 3 - 2 1 3 - 9 880 TOTAL 19 1 1 2 1 15 3 11 15 68 10,425 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 103 104 103 Salaries and Wages 122,971 179,895 195,866 Operations 76,757 154,499 172,499 Program Total 194,728 334,394 368,365 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Summer Fun Aides - Summer Fur. Instructor - Summer Fun Leader - Summer Fun Specialist - Summer Fun Director - _ - Activity Aide 83 80 90 Activity Technician I 12 17 12 Activity Technician III 8 7 1 Total 103 104 103 130 PARKS &RECREATION . ............. 1-10"OLULU PARK COMPLEX Program Description The Ho'olulu Complex assures the safe, sanitary and efficient use of all facilities at the Ho'olulu Complex (Dr. Francis F. C. Wong Stadium., Afook-Chinen Civic Auditorium, Edith Kanakaole Multi o -Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally Kaleohano's Lu'au Ha1c, Butler Building and Hilo Drag Strip). Maximizing the use of all facilities by servicing everyone in an equitable and fair manner, and through careful scheduling and accorm-nodating of - I . Public requests for private parties and sports activities. 2. Professional or non-profit agencies that promote East Hawaii or islandwide events. 3. School activities anal sporting events. 4. Agencies that promote activities for statewide, national or international participants. 5. County and department functions. Program Objectives 1. Provide clean, safe 6md well-maintained facilities: a. Close each facility once per year for general clean up and minor repairs. b. Pressure wash each facility once every quarter. c. Check on safety hazards daily. d. Clean and sanitize facilities before and after events. e. Work with Safety Committee to have courtesy safety inspection annually. 2. Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter Victor Baseball Coniplex): a. Mow 'lawn weekly, weather permitting. b. Close each ball1fleld at least one week annually for field renovations. c. Aerate ballfiel&, semi-annually. d. Fertilize ballflields quarterly. 3. Provide training for staff. a. Conduct safety talks on different topics every quarter. b. Retrain employees on equipment use semi-annually. c. Have supervisors conduct equipment maintenance training and have equipment maintained weekly. d. Provide refresher course on Material Safety Data Sheet annually. 131 PARKS & RECREATION ........ ......... ......... "OLULU PARK COMPLEX Program Objectives (continued) 4. Enforce rules and educate sponsors: a. Comply with Federal ADA, State OSHA, County, Department and Complex rules and regulations. b. Revise rules annually. c. Distribute rules with all applications. 5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community groups for improvements to the I-lo`olulu Complex: a. Complete one major improvement project. b. Do beautificatica/landscaping project for each facility annually. Program Highlights 1. Completed renovations for Recreation and Ho'olulu Complex Offices at Aunty Sally's Lu'au Hale.. 2. The following events were held at the Ho`olulu Complex: American Cancer Moonlight Madness Walk State Police Softball Tournament State Little League Tournament & State Big League Tournament Hilo Jaycees Counts Fair Hilo Orchid Society Show Hawaii Export Nursery Trade Show UHH Big Island Invitational Basketball Tournament American f1eart Health Walk and Fair Tahiti Fete Japan Cultural Festival Merrie Monarch Festival Lehua Jaycees Spring Fest International Festival World Conference on Hula Haili Men's Volleyball Tournament 132 PARKS & RECREATION ... .. ........ .............................. 1'10®OLZ LU PACK COMPLEX Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Persons Served — Aggregate Total 666,928 625,000 625,000 Activities Accommodated: 2,688 2,400 2,400 Afook-Chinen Auditorium & Butler Building: 233,337 234,316 249,316 Revenue Making 237 150 150 No Revenues 199 250 250 Kanakaole Multi-PTjose Stadium: 1 1 1 Revenue Making 364 250 250 No Revenues 122 70 70 Wong & Victor Stadiums: 16 16 1 16 Revenue Making Y 304 150 150 No Revenues 953 1,020 1,020 Seven Seas Luau House: Revenue Making 132 100 100 No Revenues 326 350 350 Hilo Drag Strip No Revenues 51 60 60 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Re uest Number of Positions 16 16 16 Salaries and Wages 409,229 440,168 449,940 Operations 233,337 234,316 249,316 Equipment 14,261 14,400 14,400 Program Total 656,827 688,884 713,656 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Account Clerk 1 1 1 Building Maintenance Worker 1 1 1 Facilities Maintenance and Service Worker I 7 7 7 Facilities Maintenance & Service Worker I 1/2T 1 1 1 Facilities Maintenance & Service Worker I 3/5T 1 1 1 Facilities Maintenance & Se—,.,,ice Worker I 2/5T 1 1 1 Facilities Maintenance and Service Worker IT 3 3 3 Ho`olulu Cam lex Maintenance Supervisor 1 1 1 Total 16 16 1 16 133 PARKS & RECREATION AQUATICS Program Description The Aquatics Division develops and initiates water safety operations and programs utilizing training and education of all Aquatic staff. It maintains safety services and promotes preventative actions, progressively implementing advanced safety equipment and strategies to meet our goals and acts as principal resource and consultant on all matters rclating to water safety on the Island of Hawaii. Program Objectives 1. Provide services at our nine (9) pool facilities, including safe recreational swimming for approximately 900,000 patrons. Offer Learn -to -Swim programs and special programs such as seater aerobics to approximately 2,500 patrons. 2. Maintain water safety services at our ten (10) beach parks with the implementation of advanced support equipment such as additional rescue boards. 3. Develop and distribute a brochure of County of Hawaii beach parks and pools that offer lifeguard services. 4. Initiate two (2) water safety instructor classes through ARC Instructor trainers for both East and West Hawaii to increase pool of candidates for Learn -to -Swim programs. 5. Conduct one (1) Aimerican Red Cross Lifeguard Training, two (2) CPR for the Professional Rescuer and two (2) workplace training/standard first aid classes at each of our nine (9) pools. 6. Provide a minimum of four (4) United States Lifeguard Association (USLA) open water rescue training sessions to all water safety officers on staff at the following rate: • Two (2) per year in West Hawaii one (1) in April and on (1) in October. • Two (2) per year in East Hawaii one (1) in April and on (1) in October. • All new Water `Safety Officer I's prior to going on the job. 7. Co-sponsor with Hawaiian Lifeguard Association -Hawaii (HILAH) and Big Island Lifeguard Association (BILA) Junior Lifeguard program at five (5) locations -Hilo, Pahoa Pool, Hapuna Beach, Ka3lua-Kona and Konawaena Pool. 134 PARKS & RECREATION ... .......................... AQUATICS Program Objectives (continued) 8. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna Beach State Park in late July promoting ocean safety awareness and self- improvement through competition. 9. Plan, promote and coordinate five (5) novice swim meets serving approximately 300 participants during September thru November 2003. 10. Plan, promote, sponsor and coordinate special events such as the annual Richardson Roughwater Swim and Waiuli Body Board Contest. Continue to co-sponsor Hapuna Roughwater Swim in July as well., as plan and promote one additional multi -sport event such as run -swim, or run, paddle, swim competition. Program Highlights • 2,337,419 patrons visited our pools and beach parks. • Activities offered by the pools included lap/recreational swim, swim lessons and water aerobic exercise classes. • The Novice Swim Program was downsized from.=. 8 meets to 5 meets due to budget constraints. The program was held between February -April 2002. • Aquatics sponsored or was the site of events such as beach clean ups, the Richardson Rough Water Swim:, Hapuna Rough Water Swim, U.S. Synchronized Swimming Championships and the Hawaii State High School Swimming and Diving Championships. 135 P.ARKS TIO .............................................. AQUATICS Program Measures * No Novice Swim Programs at NAS, Honoka'a, KCAC and Konawaena Pool Attendance Location FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Swimming Pools 9 9 9 Beaches with WSO Staff/Patrolled 10 10 10 Persons Served at Beaches 1,597,251 2,800,000 2,000,000 Persons Served at Pools 740,168 900,000 900,000 Individual, Rescued at Beaches 183 400 200 Major First Aid Given at Beaches 121 400 200 Novice Meets/Partici ants 5/70 * 5/250 5/300 Learn to Swim N/A 2,500 2,000 Excursions,'Classes at Rich rdson Ocean Park 5,160 5,900 5,200 * No Novice Swim Programs at NAS, Honoka'a, KCAC and Konawaena Pool Attendance Location Total Count 1999-00 Total Count 2000-01 Total Count 2001-02 Honol a`a * 20,377 22,159 21,289 Kawax-roto 120,162 123,403 170,066 Kohah::: 24,895 32,364 34,208 Kona,,,aena * 30,437 29,588 16,256 Lsu ahoehoe * 18,566 18,780 27,432 NAS * 30,034 57,224 35,962 Pahah. * 26,271 22,596 16,901 Pahos. 113,632 91,818 88,686 Kona Community Aquatic Center 280,385 383,128 329,368 Total 644,759 781,060 740,168 * Pools closed on weekends and holidays Beach Attendance Location Total Count 1999-00 Total Count 2000-01 Total Count 2001-02 Kaha13>'u Beach Park 357,239 363,990 345,601 La'alo Beach Park (Magic Sands 252,234 244,359 205,030 Ha un -a Beach State Park 441,788 414,782 415,949 *Spencer Beach Parr (Unguarded) N/A 11,952 40,367 Honol 'i Beach Park *Onel hakahaBeach hark 133,900 111,214 131,145 103,002 98,700 98,096 *Carls-.u*, Beach Earl. 70,085 73,310 61,170 *Lele'i:vi Beach Park 47,073 54,261 47,246 Richx--dson's Ocean P3rk 153,569 148,131 136,250 Al al nui Beach Park 141,700 159,386 148,842 Total 1,708, 802 1,704,318 1,597,251 * Not g;tarded daily 136 PARKS & RECREATION .. . .. ..... AQUATICS Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 87 87 87 Salaries and Wages 1,777,580 2,097,948 2,123,486 Operations 681,846 697,285 717,585 E ui mer_•t 7,526 33,450 10,150 Pro ram Total 2,466,952 2,828,683 2,851,221 Personnel Position Summary Position Title FY 2001.-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Account Clerk 1 1 1 Aquatic Program Administrator 1 1 1 Aquatic Program Assistant - 1 1 Clerk Ill 1 1 1 Lifeguard I (Pool) 5 5 5 Lifeguard I (Pool) 1/2T 1 1 1 Lifeguard I (Pool) 2/5T 3 3 3 Lifeguard I (Pool) 3/5T 2 2 2 Lifeguard I (Pool) 1/2T Tenvn - 3 3 Lifeguard I (Pool) Temr. 1 1 1 Ocear_• Park Inforrnation A s-iistant 1 - - Senior Likguard 9 9 9 Swimming Instructor Tem , 12 12 12 Swimmirg Instructor 1/2T T emp 4 1 1 Swinv-int Pool Custodian 1/2T 6 6 6 Water Safety Officer I 1/2T - - 3 Nater Safety Officer I Tcn;F, 8 8 5 Water Safety Officer II 15 15 15 Water Safety Officer 11 3/47* 3 3 3 Water Saf6t- Officer II 1/27 7 7 11 Water Safe. Of racer II 9/.2.>:;T 1 1 - Water Safety Officer 1I 2/5T 2 2 - Water Safbt- Officer 113/5`1' 1 1 1 Water Safety Officer 11 MOT 1 1 - Water Safety Officer IV 2 2 2 Total 87 87 87 137 PARKS & RECREATION ... . ... CULTURE & COMMUNITY ARTS Program Description The Culture & Community Arts Section promotes, perpetuates and encourages activities and programs in culture, art, history and the humanities. Program Objectives 1. Provide 69 workshops and classroom instructions in various disciplines, music, dance, drama, arts, crafts, and natural sciences at established sites Countywide. 2. Develop and conduct at least four Cultural/Community event per year to preserve ethnic traditions and heritage, encourage craftsmanship and cottage industry. 3. Market programs by securing community involvement and financial support through four partnerships/sponsorships. 4. Advertise and promote the Cultural. & Community Arts programs and activities through our quarterly "Arts Visions" newsletter and media such as radio, television, periodicals and newspapers. Program Highlights Program highlights for fiscal year 2001-02 1. International Barefoot Hula Classic 2. Hilo Rain Festival 2. Hawaii Living Legend Award Program 3. Hula Fest — Ka'u Huila and The Arts Cultural Festival 4. Hula Ho'ike — Queen Lili'uokalar i Hula Festival 5. Waimea Cherry Blossom Heritage Festival Major Activities Planned for fiscal year 2002-03 1. Fourth of July Festival 2. Hilo Rain Festival 3. Hula Fest 4. Waimea Cherry Blossom Heritage Festival 5. Ukulele Festival 6. Hawai'i Living Legend Award Program 7. Hula Ho'ike 138 PARKS & RECREATION CULTURE COMMUNITY Y AR`T`S Program measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Classes/Workshops (Coup =ide) 7 60 69 East Hawaii 52 45 50 West Hawaii 19 15 19 Partici arts i� Classes/Workshops (Countywide) 1,058 720 1,035 East Hawaii 780 540 750 West Hawaii 278 180 285 Total Participants Served Countywide 8,894 5,760 8,800 East Hawaii 5,574 4,400 5,500 West Hawaii 3,320 1,360 3,300 Number of Festivals/Major Events 6 14 4 Program Expenditures Personnel Position. Summary Position 'Title FY 2001-02 .Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 22 22 22 Salaries and Wages 58,669 63,544 101,176 Operations 15,225 23,330 23,330 E ui men` - 3,000 - Program Total 73,894 89,874 124,506 Personnel Position. Summary Position 'Title FY 2001-02 Authorized FY 2002-03 Authorize€! FY 2003-04 Request Cultural Services Director 1 1 1 Recreation Instructor Hrly 'Tern,) 20 20 20 Recreation Specialist I 1 1 1 L Total 22 22 1 22 139 PARKS & RECREATION ELDERLY ACTIVITIES Program Description EAD Administration The Elderly Activities Division's (EAD) Administration oversees six programs: RSVP, Coordinated Services, Se,tior Employment, Nutrition, Recreation and Special Programs. The Division provides comprehensive and coordinated services for older individuals, which promote n3aximum independence, optimum health, personal dignity and self- enrichment. elfenrichment. EAD staff offers older adults 55 years and older many educational and recreational choices, various opportunities .and services to enhance their quality of life, such as employment, volunteer opportunities, transportation, escort, information and assistance, in-home services (chore, personal care), recreational activities, congregate meals and home -delivered meals and islandwide, statewide, national and international activities (Kupuna Hula, bowling, softball, health .fair, etc.). EAD Recreation The Elderly Recreation Services (ERS) provides comprehensive recreational, educational, health related and leisure activities for older adults 55 years and older, which promote maximum independence, optimum health, personal dignity and self -enrichment. ERS staff provide and promote active and passive recreational, cultural, leisure opportunities, special interest programs, islandwide, statewide events which help to maintain independence, q -utility of life and dignity to older adults. Services are provided by four program directors to provide recreational services at 25 senior centers (islandwide), including dictrictwide activities and recreational, educational, and health- related classes. EAD Special Program The Special Programs branch provides individuals 55 years and older with a variety of special events such as recreational, sports (golf, softball), health (health fair), leisure time, performing arts (Kupiana .-fula), and other support services countywide, as well as senior participating in state/national/international events. 140 PARKS & RECREATION :. ................................ ELDERLY ACTIVITIES Program Objectives EAD Administration 1. Coordinate a service delivery system that addresses the needs and interests of older adults by providing comprehensive and coordinated services, represented by the division's six major programs, for over 9,354 seniors annually and conducting an annual evaluation on each. program. 2. Maintain the EAD AAvisory Council made up of representatives from the 25 senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at least one general meeting in January and six district meetings in July of each fiscal year servicing 40 prosidents/chairpersons islandwide. 3. Maintain an EAD Sefety Committee with at least one representative of each program meeting quarterly to enforce safety procedures, improve unsafe conditions affecting staff and seniors and. give feedback to the department safety committee, as needed, and conduct a safety on-site evaluation semi-annually (January and July) of 32 senior center facilities and conduct safety evaluations/training for 50 EAD staff by June 30, 2004. 4. Produce at least one "Video Highlights" of the division's activities annually. 5. Maintain the division's Kupuna News magazine by providing inforination on all EAD program activities and printing at least 2,800 copies for distribution to over 200 organizations quarterly. EAD Recreation 1. Provide and promote active and passive recreational, cultural and leisure opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior centers islandwide by June 30, 2004. 2. Serve 1,025 older adults in recreational, educational, health-related and cultural classes at 25 senior centers by June 30, 2004. 3. Provide at least two districtwide activities per director for a total of 1,000 older adults in Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala, and Hamakua by Juni; 30, 2004. EAD Special. Program 1. Provide at least six countywide/state/national/international events for 1,195 older adults by June 30, 2004. 2. Serve a total of 715 older adults in at least three countywide special events by June 30, 2004. 141 PARKS ELDERLY Program Objectives (continued) EAD Special Program CREATION TES 3. Providc one cultural event for 180 older individuals on a county/state/international level that will attract a total of 1,000 attendees by September 30, 2004. Program Highlights EAD Recreation Major activities for fiscal. year 2001-02: August 2001: Hawaiian Day @ Kea`au September 2001: Health & Fitness Day October 2001: Karaoke Club Recital December 2001: West Hawaii Christmas Party December 2001: bast Hawaii C.",,.riAmas Party December 2001: Big Island Senior Golf Challenge January 2002: Konaf'Hilo Hone & Home Bowling March 2002: Ka`u Casino Day April 2002: State Senior Karaoke Review May 2002: 1lilo/Kona Home and Home Bowling June 2002: bine Dance Roundup and Workshop June 2002: 'i<ukata Festival EAD Sgecial Programs Major activities for fiscal year 200102: 1. Big Island Senior Golf Touinarnent July 2001 2. Hawaii Kupuna Softball Tournament July 2001 3. Kupuna Games July 2001 4. State Senior Softball Tournament August 2001 5. Hawai'i Kupuna Hula Festival September 2001 6. State Bowling Tounament June 2002 142 ELDERLY A Program Measures EAD Special Programs FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Number of Older Adults Serviced: RSVP 1,483 1,200 1,200 Coordinated Services- 4,731 3,500 3,500 Nutrition 969 900 900 Senior Employment 61 58 59 Recreation 2,811 2,500 2,500 Special Program 1,803 1,135 1,195 No. of Senior Centers 25 24 25 No. of linduplicated Elderly at Senior Centers 2,811 2,500 2,500 EAD Special Programs 143 FY 2001-02 Actual FY 2002-03 Estimate FY 2003-04 Estimate Countv,ivide/State/National,4nternationaI Events: Number of Older Adults, Served: 1,803 1,135 1,195 Number of Events: 9 6 6 Big Island Senior Golf Towmanent 134 135 135 Hawaii Kupunz Softball. Tournament 208 230 230 K�uuna Garnes 354 350 350 State Senior Softball Touniament. 185 200 200 Hawaii Kupuna Hula Festwal 144 180 180 State Boxvlimp Toumamerl: 270 40 100 Countywide Events: Number. of Older Adults Served 1,204 715 715 Number of Events: 6 3 3 Big Island SenicT Golf Tournament 134 135 135 Hawaii j�guna Softball Toumament 208 230 230 K-apun.- Games 354 350 350 Cultural Events: Number of Older Adults Served 144 180 180 Number of Eventc.: Hawai'i Supuna Hula Festiva! 1 1 1 Total Number of Attendees (2 Nights) 1,162 1,000 1,000 143 PARKS & RECREATION ............................... .......... .. .......................................... .......................... ... .. ELDERLY ACTIVITIES Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 70 70 70 Salaries and Wages 324,026 332,160 367,646 Operations 168,882 259,394 216,994 Equiprncnt 5,363 = 2,000 4,400 Pro rare Total 498,271 1 593,554 589,040 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 R€ nest Account Clerk 1 1 Elderly Activities Operation.-; Director 1 1 ProEarr, Director TT (Older Adults) 3 3 3 Program Director III (Older Adealty 1 1 1 Program Director IV (Older Adults) I I I Recreation 1--istructor Hourij Ter -p 60 60 60 Recreation Technician IT 2 2 2 RecreaTion Techn;lian 11 1/2T 1 1 1 Total 70 70 70 144 PARKS & RECREATION PANA-'EV%IA RECREATIONAL COMPLEX Program Description The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest Zoo and Pana`ewa Equestrian Center together provide varied recreational opportunities that are open to the public. Pana`ewa Rainforest, Zoo The Pana`ewa Rainforest Zoo is the only natural rainforest zoo in the United States. This provides the unique opportunity to exhibit species in a natural rainforest atmosphere. An abundance of flora enhances the zoo experience and transforms the zoo into a botanical park exhibit as well. P?, a`ewa Rainforest Zoo provides a welcome form of alternate recreation for all ages to enjoy. The zoo is open to the public everyday from 9:00 a.m. to 4:00 p.m., 7 days a weel and is only closed on Christmas and New Years. There is currently no admission charge. Modern zoos strive to provide and promote a theme of conservation through education and recreational activities. Conservation of world wildlife and rainforests will effect the generations to come. Continuing education and awareness is vital to preserving these natural resources for the future, and the zoo affords the perfect opportunity to combine this education with recreation. Our program is achieved by maintaining standards to allow continuation of Federal licensure and acquisition: of State and Federal permits necessary to transport and house restricted animals. Volunteer docents are utilized to provide educational tours for school excursions and outreach programs. Community involvement is vital to the program's success and expansion. E uestrian: Center The Equestrian Center is located adjacent to the zoo and has the capacity to house 64 horses. Horse stalls are rented to the public for a nominal cost. The Pana`ewa Equestriwi Center is developed and maintained for a wide variety of equestrian related activities. Facilities include a 5/8 mile Race Track, Rodeo Arena, Hot Walker, Wash Racks, and 64 Rental Stalls with attached Paddocks. The center is open for public use 7 days a week. 145 PARKS & RECREATION .. P N ` _1 RECREATIONAL COMPLEX Program Objectives 1. Continue to work towards focusing on the rainforest theme by concentrating on acquiring 2 appropriate new animals. 2. Install one additional conservation educational signage by June 30, 2004. 3. Work with community leaders to encourage 2 new partnerships with the Zoo. 4. Continue to work with community groups to help facilitate 14 projects for improvements at the zoo and equestrian center. 5. Plan and implement two night activities at the zoo by June 30, 2004. 6. Successfully breed two species of endangered or threatened animals. 7. Develop a "Zoo Creiv" (docent training program for students) to assist in providing guided tours of the Zoo. Program ighfight ■ There were 137,000 visitors during the 2001-2002 fiscal year. ■ A docent -training program allowed new guides to conduct 58 field trips for 3245 people at the Zoo. ■ 15 off-site programs were presented to 870 people. ■ The petting zoo, "Ka Holoholona", attracted over 10,000 visitiors. ■ Construction of the butterfly House was completed. ■ Horse Facing at Pan 'ewa Equestrian Center Race Track was revitalized. Program Measures 146 FY 2001-02 :actual FY 2002-03 Budget FY 2003-04 ;Fstimate Attendance 137,000 95,000 98,000 Acres Maintained 57 57 57 Equestrian Center — Stalls 64 64 64 Equestrian Center — Rodeos, Shows, Clinics & Races 12 18 20 Number, of AZA Species Sup n ival Plan- 2 N/A N/A Community & Volunteer Projects Coxa leted 12 8 14 New animals acquired 9 5 6 Educational „ resentations E ld trips, school visits, etc 58 60 60 Species (Current Actual Couz,,t as of October 2002) Birds 35 Primates 5 Mammals 19 Amphibians 8 Reptiles 7 72 76 74 146 Ril i I : .0 AM_ PANA"'EW, A RECREATIONAL COMPLEX Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 8 8 8 Salaries and Wages 237,566 261,634 265,700 Operations 162,230 218,835 226,435 Equipment 29,900 6,900 800 Program Total 429,696 487,369 492,935 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY ?003-04 Mcquest Building and Grounds Utility Worker 1 1 1 Pana`ewa Recreation Com lex Manager 1 I 1 Zoo Animal Keger II 5 5 5 Zoo Animal Keeper III 1 1 1 Total 8 8 8 147 PLA,NNtNEi PLANNING DEPARTMENT SUMMARY Mission Statement To foster the best quality of life through responsible and progressive planning with and for the Big Island community. Department Goals 1. To develop a long-range vision that protects and enhances our island's assets while fostering a diverse and vibrant economy; 2. To develop and achnimster a land use management system that is based on clear and objective standards nd cfficierA process; 3. To develop alternative methods to seek community and interagency input that encourages broad-based participation in planning and regulatory decision making; 4. To strive for compelznccc, sensitivity, and responsiveness in the delivery of planning services to the people and other agencies of the County. Funding Source and Position Count General Fund $ 1,-1,09,146 General Fund 33 Grant Revenue $ 253,962 Grant Revenue 6 Total Budget: $ 1,963,108 Total Number of Positions 39 148 PLANNING ............................... ...................... PLANNING Program Description The Planning Department is responsible for the operations of the department through its offices in East and Wee, Hawaii. Additionally, the department adrn inisters and staffs the Hawaii County Planning Commission, Board of Appeals, Kailua Village Design Commission and the Arborist Advisoi-y Committee which have jurisdiction over various land use and related permits or designations. The Planning Director serves as the chief planning officer of the County and the technical advisor to the Mayor, Planning Corninission and Council on all planning and related matters. These include: prepares the z..eneral plan. and amendments; prepares proposed zoning and subdivision ordinances anl arty amendments and modifications; reviews and prioritizes proposed capital improvernents; administers the subdivision and zoning ordinances and related 1---gulations; approves proposed subdivision plans; approves variances as provided by law; and receives, processes and recommends to the Planning Commission appropriat,-, action regarding rezoning applications, special permits, use permits, special management area permits and other similar requests. Program Objectives 1) Longi Range Planning a) Initiate the groundwork to begin the community development planning process by March 2004. b) Initiate a comprehensive open space planning strategy by March 2004. c) Implement an improved CIP process that is integrated with the General Plan or community develop-ment process by December 2003. d) Develop a proposed transportation corridor management system and participate in piloting alternative paratransit systems in coordination with other agencies by June 2004. 2) Regulatory System a) Reevaluate the County's street standards together with Public Works by September 2003. b) Submit to the County Council a package of proposed revisions to the pending subdivision code revision bill by December 2003. 3) Public Part-.--;.Pationi,"I'nfo;-mation a) Develop a systen.-i to provide updated information to the public over the Internet by September 2003. 4) Organizational Capacity a) Develop an improved permit tracking system that would provide more efficient workflow, pertrut status tracking, internet permit applications, and links to the GIS system by Jane 2004. b) Add to the GIS capacity in terms of data development (street layer, aerial photography), software (spatia? modeling, 3D visualization), and training (all key planning staff) by June 2004. L- 149 PLANNING G ..,........: ....... PLANNING Program Highlights 1) Long -Range Planning a) The Department continues to work with the County Council in holding public information workshops and evaluating proposed revisions. The General Plan is the policy docur-hent for the long-range comprehensive development of the island of Hawaii. The General Plan provides the direction for the future growth of the County. As a policy document, the General Plan provides the legal basis for all subdivision, zoning and related ordinances. It also provides the legal basis for the initiation and authorization for all public improvements and projects. The process to develop more detailed corm. unity development plans will commence once the General_ Plan is adopted. b) In coordination.vith other agencies, the Department has initiated the groundwork to develop a transportation corridor management policy, affordable housing policy, and hazard mitigation plan. 2) Regulatory System a) The Department successfully advocated the adoption of ordinances to simplify certain permit requirements (de minimis setback variances), and to close certain policy gaps (subdivision review of CPR applications, clarification of preexisting lots criteria). 3) Public Participation/Information a) The Department has started to post more information on the County's website, such as permit application forms, rules, and General Plan information. The Department has plans to post :updated zoning and subdivision codes, agendas, and minutes. 4) Organizational Capacity a) The Department has upgraded nearly all computers in anticipation of a more powerful permit tracking systdm and GIS, and has connected to the County's network system. b) The Department continues to improve its Geographical Information System (GIS) in terms of data collection, software capabilities, and training. A major accomplishment was the development of a zoning layer. c) The Department continues to seek efficiency improvements to the tax mapping system and its nAegration. will_ subdivision review and real property tax functions. d) In recognition of the increasing demands, the Department continues to bolster the West Hawaii Division by reallocating positions, purchasing equipment to increase capacity (e.g., computers and multi -function copier), and training. With staff members living in the area, the department is more attuned to the issues developing M West Hawaii particularly with regard to the perceptions of sociological and economic impacts from land use decisions. 150 PLANNING Program Measures The following table provides the quantitative data regarding the various permits and applications processed by the department. Also included is information referring to the number of meetings and contested case hearings conducted by the Boards and Commissions administered by this d artment. 151 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate PERMITS Buildjn Permits 3,462 4,000 4,000 Letters/Memos Answered 14,627 13,500 15,800 Ohana Permits 18 50 50 Plan. Approwd Reviewed 171 250 250 Agreements Farm Dwelling Agreennamts 206 100 150 Other Agrecrnents - - - Subdivision -''dew A plications 165 180 180 Consolidation --- New A h-.-ations 40 30 30 Applications Processed General Pian Amendmer:? 0 2 2 Change of gene 25 30 30 Special Permits 44 40 45 Use Permits 10 15 15 Special Management Area Major Permits 13 15 20 State land Use Bouw#pr Amendments <15 acres 13 15 15 State Land Use Bound!:37-:- Amendments >15 acres 3 - 7 Shoreline Setback Var3^ce 0 2 5 Other Misc Applications ;amendments, et y -initiated 35 145 50 Administrative Variance 82 90 90 Planned Unit Develo m_ ent> PUD 1 3 3 SMA Minor Perrr-�t 13 30 30 SMA Ass—cssment u0 - 120 Appeals Processed 21 25 25 Sign Pem-its (Kona) 58 100 100 Arborist Advisory Comm.it;4c Mcetin s 20 6 8 Board of Appeals Meetings, 12 12 12 Planning Commission Meetings 32 26 30 KVDC Mccting-, 9 24 24 Contested Case clearings - PC 8 15 15 Contested Case Hearings - BOA 21 25 25 Percentage of Permit A.pphi?ation Acknowledgement Within 15 Calendar Da s 80% - ENFORCEMENT Complairts. 284 150 150 Percentage of Complaints Responded To Within 15 Calendar Days - 95% - CADASTRAL MAPPING ----1.1 ..................... _. iVew: U ated plat map.,. N - 30 • lar maps in CADD "52 out of 2,254 2.3% - 3.5% • plat craps scanned 100% - 100% Copies of Tar Mas Reques ted 1,818 2,500 2,500 Percentage of Time Quarterly GIS Tax Maps Update Available - 100% - 151 PLANNING :......................... PLANNING Program Measures (continued) The Department's regulatory functions can be measured in terms of volume and responsiveness. The pr avious table provides an indication of volume, which should be consideree relative to the munber of personnel. The Zoning Code, Subdivision Code, Planning Com=mission 1 -'ales, and planning Department Rules prescribe time limits in which the department is required to address the majority of the aforementioned applications and permit >. Responsiveness measures are not available until an improved permit tracking system is implemented. Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 33 33 33 Salaries and Wages 1,156,277 1,347,464 1,455,051 Operations 139,403 156,095 231,295 Equipment ? o-,426 6,000 12,500 Other 29,117 12,000 10,000 Pro am Total 1,359,223 1,521,559 1,709,146 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Planning Director 1 1 I De utv Planning Director 1 I I Certo aphis Drafting Technician Ill I 1 1 Clerk Il Temp. I I I Clerk Ill 2 2 2 Geographic Information Systern Analyst I 1 1 1 Planner I',' 4 4 4 Planner V 4 4 4 Planner VI 1 1 I Planning Program Manager 4 4 4 Private Secretmy 1 1 1 Real Pro est - Drafting Technician 11 1 1 1 Real Property Draft nQ Technician til 1 1 1 Secretary to Board/Commissiors 1 2 2 Secretary,to the Plarmingg Can3raissicn 1 - - Senior Accost Milk 1 1 I Subdivision Ap hcations Clerk 1 I I Tax. Pala s& Recor& Superviso-7 11 1 1 1 Zoning Clerk 3 3 3 Zoning Code Inspector I 1 1 I Zoning Code Tns ector II - I I Zoning Codc Inspector III 1 - - Total 33 33 33 152 PLANNING COASTAL ZONE MANAGEMENT Program Description The Hawaii Coastal Zone Management (CZM) Program is established by Chapter 205A, Hawaii Revised Statutu�s (HRS). It is a comprehensive management guide for the beneficial use, protection., and development of Hawai`i's land and water resources. The State Legislature created the CZM Program as a shared management system with the State and County regulatory agencies, Through an agreement, the State of Hawaii Department of Economic Development and Tourism, Office of Planning provides funds (State and Federal) to tf. County of Hawai'i to implement the CZM Program through the regulation of development ii -t the Special Management Area (SMA). The Department assesses development proposals within the SMA for compliance with the CZM objectives and policies articulated in the HRS and determine whether the issuance of a SMA permit is appropriate. As part of the agreement with the State, the County's responsibilities include: 1. Administration of the SMA permits, shoreline setback variances, nonpoint source pollution issues, and other CZM-related matters. 2. Administer an ongoing monitoring and enforcement program. 3. Facilitate and support public participation in the CZM Program, as may be necessary. 4. Attend all CZM-related meetings, workshops, and seminars. 5. Coordinate, facilitate;, and where possible, streamline the development review process. 6. Submit status and performance reports on a semi-annual basis to the Office of Planning. Program Objectives 1. Process all SMA Peimit applications in the required time limit as specified by law and the County's Rules and Regulations. 2. Process all SMA Assessments within the specified 21 -day requirement. 3. Conduct site invest ration of alleged violations within two weeks of receipt of complaints. 4. Monitor all CZM-related legislative bills during the State Legislative session and provide testimonies as needed (January to May 2.003). 5. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which are normally held every other month. 6. Attend. State Office of Planning's CZM subcommittee meetings. 7. As a public participation measure, provide a written report to the State Office of Planning CZM Program of all SMA Permit applications and their status. 153 PLANNING ,. :: ,<..... :..... :...:....::::. COASTAL ZONE MANAGEMENT Program Objectives (continued) 8. Continue to advertise Planning Commission agenda and hearing notices for all SMA Permit applications as required by law. 9. Provide the Office of Planning with semi-annual reports within seven days after Decernber 31, 2002 and June 30, 2003. 10. Continue to review Planning Commission and Planning Department Rules for compliance with enacted State laws and draft amendments to the rales for adoption. Program Highlights With the cooperation. of the Fire Department in the use of its helicopter, a photographic inventory (digital andvideo) of the island's shoreline was recently completed. A follow- up ground level photographic survey of shoreline parcels within the urban areas was done. The digital photographic information provides the Planning Department with baseline data of all shoreline parcels. Enforcement and monitoring of activities within the Special Management Area have increased. Participation in the Marine and Coastal Zone Advocacy Council (MACZAC), non -point source pollution, water quality, coastal erosion, ocean resource management, and other committees continue. Program Measures Program measures are included in the Administration and Planning program. 154 PLANNING COASTAL ZONE MANAGEMENT Program Expenditures Personnel Position Summary Position 'Title FY 2001-02 Actual FY 2002-03 laud eg t FY 2003-04 Reguest Number of Positions 6 _ 6 6 Salaries and Wages 110,147 209,359 210,413 Operations 33,623 18,725 19,549 Equipment 34,127 - 24,000 Program Total 177,897 228,084 253,962 Personnel Position Summary Position 'Title FY 2001-02 Authorized FY 200203 Authorized FY 2003-04 Request Account Clerk 1 1 1 Clerk III 1 1 1 Planner IIT 1 1 1 Planner IV 2 2 2 Zoning Code Inspector I 1 1 1 Total 6 6 6 155 CE OL I POLICE .. ::......:..:..... «< :.. :< DEPARTMENT S MARY Mission Statement We, the men and women of the Hawaii County Police Department, are dedicated to creating a safe environment for the community through service, integrity, professionalism, respect and fairness. We are committed to these principles: SERVICE We are committed to protecting life and property, preventing and solving crime, reducing fear, and providing a. safe environ: gent for all. We will strive to work in unity with our community to develop a partnership in solving problems and to be responsive to community needs and concerns. INTEGRITY We will strive to serve with integrity and to deal with each other and the community with honesty and sincerity. PROFESSIONA.LISM We will endeavor to maintain the public's confidence through professional performance and take every reasonable opportunity to maintain a high level of knowledge and training. RESPECT We recognize the value of our unique cultural diversity and treat all people with respect, kindness, and tolerance. We protect the rights, liberties, and freedoms of all as granted by the constitutions and laws of the United States and the State of Hawaii. FAIRNESS We will make every effort to be consistent in our treatment of all persons. We believe in tempering our actions with reason and fairness and in making objective, impartial decisions and policies. 156 POLICE DEPARTMENT SUMMARY Department Goals 1. To protect life and property and serve the community. 2. To actively involve the community in crime prevention programs. 3. To gather necessary evidence quickly for successful prosecution. 4. To expeditiously recover stolen property and contraband. 5. To enforce traffic laws. 6. To provide other services as necessary to promote efficient operation of the Police Department and provide for the overall safety of the community. Funding Source and Position Count General Fund $ 33,2 4,969 General Fund 585 Grant Revenue $ 2,5 4,424 Grant Revenue 24 Other $ 8:35,175 Other - Total Budget: $ 36,5 4,568 1 'Total Number of Positions 609 157 POLICE .................................... POLICE COMMISSION Program Description The Police Commission is established under the Hawaii County Charter to oversee the activities of the Police Department. It consists of nine citizens appointed by the Mayor from each of the rine County Council districts and confirmed by the County Council. The members volunteer their services and serve staggered terms of five years each. The Police Commission has the following mandated responsibilities under the Charter: 1. To appoint and to remove the Police Chief. 2. To review the annual budget prepared by the Police Chief and possibly make recommendations about it to the Mayor and Managing Director. 3. To receive, consider and investigate charges brought by members of the public against the conduct of the Police D>cpartment orany of its members and to submit a written report of its findings to the Police Chief. 4. To advise the Police Chief on police -community relations. 5. Review the department's operations, as deemed necessary, for the purpose of recommending improvements to the Police Chief and the Managing Director. 6. Evaluate at least annually the performance of the Police Chief and submit a report to the Mayor, Managing Director, and the Council. Program Expenditures 158 FY 2001602 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 1 1 1 Salaries and Wages 33,083 35,532 36,267 erations 47,321 60,050 58,674 Program Total 80,404 95,582 94,941 158 POLICE ......................................... ........ .......... ............ ...................................... ADMIN ISTRXTIVE BUREAU - Administrative Services ADMINISTRATIVE SERVICES DIVISION Program Description The division, tinder the direction of a Police Major, provides island wide administration, direction and planning control and coordination of police services; supports operating units through centralized Administrative Services Division that includes the Training, Research and Development, Word Proces.-:dng Center, Police Chaplains and the Administrative Services Section (Community Relations/ Crime Prevention and D.A.R.E.) Program Objectives 1. Conduct 91 Public Safety/Health Talks through various Community Relations programs. 2. Conduct 36 station tour.s for 927 studcrits and community members. 3. Expand Crime Stoppers Program to receive 200 calls through new programs. 4. Conduct drug screening of all sworn personnel and initiate pre-employment testing of civilian personnel. 5. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and civilian positions within a six months. 6. Improve competence and professionalism of sworn and civilian personnel through advance equipment purchases and provide 5,566 hours of on-going training. 7. Increase the level of proficiency in tho Word Processing Center with a turnaround time of less than 10 days for processing reports. 8. Reduction in the number of D.A.R.E. core classes (5th Grade) from FY 2002, to approximately 4,500 students. * Due to reduction in staffing as a result of manpower shortages 9. Make at least 3 major improvements to Public Safety Facilities. * Repair roof damage indoor firing range. * Repainting of mezzanine area 4 Repair/replace parking lot lamps Program Highlights During the first 10 months of calendar year 2002, the Administrative Services Section met all of the monthly goals establish.-Id,,vithin the section. These include Community Relations (Public I Safety/Health speaking engagements, Crime Stoppers & D.A.R.E. Programs), Training (providing in-service training to improve competence and professionalism of members), Administration (Random and Mandatory Drug Screening), Recruitment, and facility improvements. 159 ADMINISTR.NTIVE BUREAU - Administrative Services Program Highlights (continued) On May 1, 2002, following their Field Training the department deployed 11 recruits of the 60th Police Recruit Class to fill vacancies in patrol field operations, community policing positions, :find the cellblock security positions. On May 16, 2002, the department hired twelve (11) new police recruits and began the 61st Police Recruit Class, who will be graduating on November 15, 2002 and will continue on to the Field Training Phase of the program. In 2002, the Police Department contracted the services of Denali Solutions to provide us with a modern integrated Records Management System that will enhance public safety by rnaking more timely, accurate, and cor-ipi to information available to police personnel; increase productivity by reducing/elin mating redundant or unnecessary tasks; improve management and public policy decision making by increasing the ability to analyze law enforcement data; and protect the rights of people and the interest of the County with a proper security of confidential information. The department anticipates to 11ave the RMS in full operation by the fall of 2004. In April 2002 the department re-applied for the Bureau of Justice Assistance, Bulletproof Partnership Grant and received an additional award of $9,427.00, which will be used towards the purchase of 12 bulletproof vests. This allows the department to purchase a new model of vests developed by Second Chance Body Armor, which is lighter, more comfortable and most importantly more resistant to penetration by bullets. In August of 2002, the Training Section contracted the services of Randy Means, of Thomas & Means, LLP, Law Corporation, to provide a " Managing Police Discipline and Liability Issues" seminar to department management and line supervisors. This training provided our personnel with a greater understanding on hove discipline, when required and applied appropriately reduces the department's liability. In October of 2001, the department's Crime Stoppers program assisted in the development of a Student Crimc Stoppers program on the Big Island at the Waiakea High School. With the assistance of Verizon and AT&T, providing free cellular telephone calls for students, tips are easy to call in with, privacy assured. As a result of the success of this program, in 2002, several other schools have opted to participate in this program. Theses schools include, Pahoa High & Middle School, Kau High & Middle School, and the Hawaii Academy of Arts and Science. During 2002, the department's D.A.R.E. Program began a D.A.R.E. Cheerleader squad consisting of students between the grades of sixth and eight to perform at functions to promote she anti-drug/anti-violence concept of the D.A.R.E. Program. In 2002, the department's Training Section acquired through a Community Partnership Grant two Simunition® pistol conversion kits for use in training with our issued service weapons. 160 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Highlights (continued) These conversion kits will be utilized to enhance the use of force training program for our officers and as well as an assessment tool to be utilized for officers involved in critical incidents. The department will have completed a major project in December of 2002 with the construction of the neve (18) cell holding facility at South Hilo Police Station. Program Measures * Percentage does not include those sworn personnel unavailable for testing due to extended leave for entire calendar year. ** No testing conducted on civilian personnel due to opposition by Union. *** Turnaround Time in days for Police Reports (from date dictated to date released) **** Number of students involved in program. 161 CY 2001 Actual: CY 2002 Budget FY 2003-04 Estimate Public Safety/Health Talks 90 91 92 Station Tours 41 36 40 Crime Stoppers Lally 203 200 200 Dru Screenin. `Sworn Personnel) 100%* 100% 100% DEI!g Screening (Pre -m low—en... Civilian) 0%** 100% 100% Recruitment % of Staffing Civi1'>;.n1Swrn 100% 100% 100% T :wining Hours 5,660 5,566 5,566 Tra.ining E tri meat 1 1 1 Major Pacilit, improvements 2 3 3 Word Processing Center 7.9 10 Dav*** 10 Day*** D.A.R.E. ProRram 6,970 >=6,950**** >=4,500**** * Percentage does not include those sworn personnel unavailable for testing due to extended leave for entire calendar year. ** No testing conducted on civilian personnel due to opposition by Union. *** Turnaround Time in days for Police Reports (from date dictated to date released) **** Number of students involved in program. 161 ....:.:...t.::..:.....:..:.::.. LIC :.... .....:.. . ADMINISTRATIVE BUREAU - Technical nical Services TECHNICAL SERVICES DIVISION Program Description The Technical Services Division, under the direction of a Police Major, consists of the Traffic Services, Driver's Licensing, Records and Identification, Communications Maintenance, Communications Dispatch, and the Computer Sections. The division provides technical assistance on traffic and motor vehicle safety and training; administers the functions of driver license, commercial driver license and the periodic motor vehicle inspection program; manages the police records and evidence storage; maintains the County's microwave radio system and the installation and maintenance of police mobile: ratios; administers central dispatch functions; provides technical support to the Department's computer software and hardware systems. Program Objectives 1. Issue at least 90 road closure permits. 2. Issues at least 30 impound letters to vehicle owners. 3. Issue at least 600 traffic violation 1--ters to vehicle owners. 4. Administer at least 9,735 written driver's tests. 5. Administer at least 3,481 driver road tests. 6. Administer at lest 1,596 CDL written tests. 7. Conduct at least 300 inspection station checks. 8. Process at least 90,420 police reports. 9. Issue at least 3,000 firdarms permits. 10. Install at least 100 mobile radio systems. 11. Conduct at least 100 mdio site inspections. 12. Dispatch personnel to at least 127,932 calls for service. Program Highlights Communications A Maintenance Section The Police Department has cnibarked on a program to upgrade Hawaii County's radio telecommunications system that is used not only by the Department, but also by Fire, Civil Defense, Public Works, Water, including other County, State and Federal entities. This project is intended to migrate and replace the County's 26 -year-old, 2 GHz analog microwave radio system with a digital 6 GHz, system that will be the "backbone" for a modern 800 MHz. trunked two way radio system. The replacement of towers and radio installation sites are paramount concerns as this is the only form of wireless telecommunications for the County (including 162 LIC ADMINISTRATIVE BUREAU - Technical Services Program Highlights (continued) public safety agencies). The present age and deterioration of the existing sites makes them vulnerable to any type of high wind conditions up and including tropical hurricanes. The new microwave system will be the first phase in providing an efficient "carrier wave" for an 800 MHz. trunked radio system, which would provide increased channel privacy, increased channel usage and a decrease, in outside radio interference. When the County procures an 800 MHz. system it will. provide the .wireless infrastructure to support such applications as mobile data terminals and inherent secured voice communications. The project is scheduled to be implemented in three phases — engineering and design; upgrading of facilities; and implementation of the new microwave radio system, which consists of 20 radio sites. During CY 2001, as part of the first phase, the department has contracted a consulting firm, Gartner Consultants, to do preliminary work for the system design and to aid in the selection of a vendor, which occurred in September, 2002. A microwave project committee consisting of Police, Fire, Civil Defense and Department of Public Works Building Division unanimously selected Scientf:l to do the system engineering and hardware installation. Negotiations are ongoing with Scientel to trim the best and final offer (BAFO) to a level that will be acceptable to both sides and provide a cushion for any unforeseen expenses that may occur. Construction is expected to commence on or about November, 2002. Records and Identification Section. Records Management Svsteni The department received and evaluated proposals for a new Records Management System (RIMS) and selected OCUDenali Solutions as the vendor. The new RMS will allow increased data capture and will provide strong investigative, case management, and crime analysis capabilities. All of the districts will be networked, allowing officers continuous access to computerized police reports. Additional functionality's include document imaging, court documents tracking, juvenile booking, property and evidence tracking, inventory and equipment maintenance logs, and the cornputerization of firearm permits and registrations. The RMS will interface with various County, State, and Federal systems and will allow for future interfaces with systems that the State is currently developing. The RMS is anticipated to become operational d=aring the summer of 2003 with additional functionality's becoming available about four months later. NCIC 2000 The National Crime Information Center (NCIC) 2000 is the System replacing the NCIC System. NCIC 2000 is a nationwide, computerized information system established as a service to all 163 POLICE ADMINISTRATIVEBUREAU -Technical SenTices Program Highlights (continued) criminal justice agencies ------local, state, and federal. The goal of NCIC 2000 is to help the criminal justice community perform its duties by providing and maintaining a computerized filing system of accurate and timely documented criminal justice information. The windows based NCIC 2000 system became operational in August 2001 and uses pre -formatted transaction screens that include self editing fields, drop down boxes, help menu options, and on -lin:. manuals making data entry and inquiry quicker and easier. Green Box The Hawaii County Police Department has joined the Hawaii Criminal Justice Data Center in yet another project. On. May 31, 2001, the Department went live with the State's Green Box/Livescan Pilot Project. The project includes on-line booking with Green Box, computerized capture of fingerprints with Livescan, and computerized capture of mug photos with Crime Capture. Instead of typing an arrest report on a paper form, the booking officer now prepares his report by making data entry into the Green. Box and then simply prints out his report. A unique tracking number (OTN) is automatically generated by the Green Box and all data required for OBIS is automatically transferred to it, eliminating the need for our clerical staff to re -key this information into OBIS. The booking officer enters this same tracking number (OTN) into Livescan and Crime Capture and all required data is automatically transferred to those systems from the Green Box. The offender's fingerprints and palm prints are then captured in Livescan, and the offender's mug shot and/or tattoos are captured in Crime Capture, eliminating the need for the officer to type redundant data on fingerprint cards or to take mug shots with Polaroid film. We have Green Boxes at 14 booking sites plus 2 more in our Records and Identification Section. We have Livescan and Crimg7 Capture in Milo and Kona only. Our other booking sites continue to take Polaroid mug shots, irked, and rolled prints. But they no longer have to type out the fingerprint cards. They simply print a card from the Green Box and then ink and roll. The fingerprint cards from those booking sites without Livescan are scanned into the system by our Identification Section and the Polaroid mg shots from those same booking sites without Crime Capture continue to bC manually filed by our Identification Section. 164 ........ ADMINISTRATIVE BUREAU - Technical Services Program Highlights (continued) After the fingerprints are verified in AFIS, the fingerprint images are electronically transmitted to the FBI for record checks. In return, the FDI transmits a response to us via a printer connection. We are currently experiencing a turn -around response time of 20 minutes. Because of Green Box, our clerical staff in the Records and Identification Section no longer has to make manual data entry into OBTS for every arrest. As a result of Green Dox and Livescan, our fingerprint examiners no longer have to file and mail out fingerprint cards to the Hawaii Criminal Justice Data Center or to the FDI. Previously, it would take between 3 to 6 months before we received a response from the FDI. Now, the FBI car; respond to us while the offender is still in our custody. Because of Green Box and Crime Capture, we can prepare photo lineups for investigating officers in 10 minutes. It takes us at least 1 hour to produce a photo lineup manually. The Green Dox/Livescan Pilot Project is a work -in -progress and we look forward to participating with the Hawaii Criminal Justice Data Ccnter to improve the program. Communications -- Dispatch Section During FY 2002 the Police Department received a grant from the U.S. Department of Justice, which will enable the Depannent to upgrade the computer equipment within the Communications -Dispatch ;;action. The acquisition of this new equipment will improve computer capabilities in which information is received from F-911 calls. It will allow this information to be more efficiently processed and disseminated to Police and Fire units, then archived for future reference. In response to the present need for a larger number of qualified emergency dispatcher applicants, the Police Department has partnered with the University of Hawaii in establishing a new educational. program. This program, which will be the first within the State of Hawaii, will provide educational courses pertaining to emergency dispatching services at the Hawaii Community College. These courses will be open to Hawaii Community College students as well as incumbent employees of the Police and Fire departments. The goals of the program ars to help provide the local Police and Fire departments with a larger number of qualified applicants and to provide valuable training to incumbent employees 165 POLICE .... .... .. ................ ADMINISTRATIVE BUREAU m Technical Services Program Highlights (continued) Traffic Services Section The Police Department, working in conjunction with the State Department of Transportation and National Highway Traffic Safety Administration, received three seat belt grants, totalirfg over $150,000.00. These grants .>,rere used to decrease injuries and deaths in motor vehicle crashes by increasing the seat belt usage. rate in Hawaii County. Using the "Click It or Ticket" campaign, police conducted enforcement and educational projects island -wide. This resulted in a seat belt usage rate increase of 3% Er m 86% to 89%0'. Currently, traffic fatalities have been reduced by 13% as compared to the same time last year. The Police Department has implemented, recruited and begun training of 8 volunteers for the volunteer disabled parking f,=nforcement program to begin. as a six-month pilot program in November 2002. Volunteers will enforce disabled parking violations in the Hilo and Kona districts. The Driver License section, in conjunction with all counties, has implemented a bar code system on driver licenses. In the future, this additional security feature will enable police officers and driver license personnel to scan the license and immediately access that persons drivers license record, aiding is speedier and more accurate transactions and personal identification. Computer Center The Hawaii County Police department's Computer Center maintains the T1 frame relay circuit gateway for Hawaii County's network access to statewide and nationwide computer systems via the Honolulu Police department. Only the South Hilo and Kona police district stations are currently networked but x.11 district stations and substations will be online by the end of 2002. In preparation for acquisition cif a new records management system, the Police department issued an RFP for the installation of local area networks and wide area networks at all police district stations and substations. After the networks and new computers are installed, all district stations and substations will be able to inquire and obtain real. -time police records and other information at their desk. They currently obtain most of their information by phoning in their request to the Dispatch center or Hilo Records. The staff of two systems analysts in the Computer Center provides all of the technical support for most of the statewide and nationwide criminal justice projects that require input from the police department in addition to providing technical assistance to all police personnel and administering the various police computer systems. 166 POLICE ,,.... ................... ADMINISTRATIVE - Technical Services Program Measures 167 CY 2001 Actual CY 2002 Budget FY 2003-04 Estimate Road closure permits 114 >=90 >-90 Impound letters 63 >=30 >=30 Traffic Violation Letters 789 >=600 >=600 Writter. driver's tests 9,807 >=9,735 >=9,735 Driver road tots 3,638 >=3,481 >=3,481 CDL written tests 1,415 >=1,596 >=1,596 Inspection station check. 356 >=300 >=300 Process police reports 108,091 >=90,000 >=90,000 Firearms permits 3,880 >=3,000 >=3,000 Install mobile radii, stations 103 >=100 >=100 Radio site inspections 98 >=96 >=96 Dispatch to calls for service 146,700 >=127,932 >=127,932 167 POLICE .................. ADMINISTRATIVE BUREAU - Fiscal Services FISCAL SERVICES DIVISION Program Descripti®u The Fiscal Services Division, under the direction of the Business Manager, is in charge of preparing the department's budget, maintaining its accounts, inventory control, processing payroll, maintaining personnel attendance records, purchasing supplies and equipment, distributing supplies to districts and bureaus, furnishing custodial and maintenance services, providing tressenger and delivery service, providing department and subsidize vehicles with fuel and administering the Special Duty Program. Program Objectives 1. Process 85% of requisitions received from districts and bureaus within a month. 2. Fill 95% of all special duty requests for officers. 3. Collect and reconcile 83% of leave applications within the month. 4. Fill 90% of requests for storeroom supplies within the month. Program Highlights Currently during this year the. Fiscal Services Section was able to fulfill more than 95% of Special Duty requests. Support services to our Field Operations and Investigative Bureaus was improved by providing for the timely processing of requisitions for the purchase of materials, leave of absence papers to ensure the accuracy of leave balances and request for storeroom supplies. Due to funding, the department's Records Management System, will not include a financial package for the Fiscal Division. The department will await the awarding of the new County Finance computer system to assist us in many areas such as requisition and purchase order processing, tracking of the most current vacation/sick leave balances, and keep up to date on inventory of balances within our storeroom. Program Measures CY 2001 Actual CY 2002 Budget FY 2003-04 Estimate Process Requisitions Per Montli 84% 85% 85% Fill Special qlq requests 95% 93% 95% Collect/reconcilo 80% of leave applications 85% 80% 83% Fill 75% of requests for storeroom: supplies 91% 90% 90% OLIC :........:.................:......:.......:.......::.:...:.:.....:..:.::..:.:..:...:.:.:.:..:.....N......:....... N........:.. ................ ADMINISTRATIVE BUREAU Program Expenditures (Special Duty) Program Expenditures (Administrative Services) FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 2 2 2 Sal:,ries and Wages 50,625 61,097 58,804 Operations 335 48,903 51,196 Pro am Total 50,960 110,000 110,000 Program Expenditures (Administrative Services) 169 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Reguest Number of Positions 182 182 180 Salb;ries and Wages 5,123,354 5,181,758 5,107,425 Operations 5,248,891 5,520,612 5,717,105 Equipment 12,968 1 119,875 1 166,253 Program Total 1 10,385,213 1 10,822,245 1 10,990,783 169 KO -11f -m CRIMINAL INTELLIGENCE U IT N IN'T'ER AL, AFFAIRS Program Description The Criminal Intelligence Unit (CIU) and Internal Affairs (IA) Division is under the management of the Police Chief It is commanded by a Police Captain and maintains offices in Hilo and Dona.. The Criminal Intelligence Unit maintains and gathers intelligence for the pw-pose of keeping police administrators informed about the extent, nature and characteristics of organized crime activity as well as issues dealing with Homeland defense. The unit is also responsible for conducting z nirlinal history checks for the Department. Internal Affairs investigates allegations of misconduct by Department members. These investigations seep to determine not only if misconduct occurred, but also the underlying reasons for errant behavior on the part of the employee. Investigations are also used to indicate the need for additional training and/or procedural changes. Program Objectives Criminal Intelligence Unit 1. Complete 90% of "Other" assignments within 30 days. 2. Conduct criminal history checks of prospective Department employees, designated prospective county employees, and suspected criminal violators within no more than 30 days with a 90% clearance rate. 3. Develop, maintain, and disseminate intelligence information, which can be utilized to produce no less than ten criminal investigations of persons involved in organized criminal activity per month. 4. Compile, produce, and forward to Police Administrators no less than 32 intelligence ("Control') reports per month. 5. Provide assistance to other elements within the Police Department either through intelligence briefings on current crime trends and/or through no less than ten in-service training sessions per month. 170 POLICE CRIMINAL INTELLIGENCE U IT AND INTERNAL AFFAIRS Internal Affairs 1. Conduct complete and thorough internal investigations seeking a monthly clearance rate of 67%. 2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate of 85%. 3. Provide no less than three monthly in-service training sessions to other elements within the Department to prevent and deter employee misconduct as well as to ensure procedural compliance in the investigation of employee misconduct by non -internal affairs personnel. 4. Compile and provide a yearly report to the State Legislature on certain specific aspects of discipline meted out by the Department as required by law. Program Highlights Criminal Intelligence Unit Through 10-31-02, the Unit provided intelligence information, which in whole or part led to the initiating of 143 criminal investigations. The Unit during this period also conducted criminal history investigations for prospective Department employees, other designated County employees, as well as prospective employees of other County, State, and Federal law enforcement agencies. CIU has in 2002 to date, conducted 854 criminal history checks. CIU also submitted 343 control reports during this period as opposed to 320 during the same time last year. The Unit provided additional protection for certain visiting dignitaries. During 2002, these dignitaries included, former President of the United States William J. Clinton and Army Chief of Staff General Eric Shinseki. The unit also assisted Federal agents in various matters involving issues related to homeland Defensc. 171 POL,ICE . ,.., ...:.:::......::: CRIMINAL INTELLIGENCE UNIT AND INTIERNAL AFFAIRS Program Highlights (Continued) Internal Affairs Through October 31, 2002, Internal Affairs has conducted a total of 41 internal investigations and 53 internal inquiries into actions by Department members. The unit also provided a total of 28 in-service training sessions to employees. Program Measures Criminal Intelligence Unit CY 2001 Actual CY 2002 Budget FY 2003-04 Estimate Other Assignments 231 220 240 Crimiwl History Checks 1,235 600 660 Numbered Cases 211 220 220 Control Reports 1 380 324 384 1st Presentations 1 113 96 132 Program Expenditures CY 2001 Actual CY 2002 Budget FY 2003-04 Estimate Internal Affairs 8 8 8 Internal Investigations 113 24 42 Internal Inquiries 47 36 48 1st Presentations 34 24 42 Unannounced Inspections 24 N/A N/A Program Expenditures Through the first 10 months of the 2002 calendar year, both the Criminal Intelligence Unit and Internal Affairs elements of the Department were on pace to meet or exceed program goals and objectives. The Administrative Bureau, headed by an Assistant Police Chief, oversees the operations of three support services divisions, the Administrative, Technical, and Fiscal Services Divisions. 172 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 8 8 8 Salaries & Wages 390,688 406,938 430,475 Operations 20,751 26,000 25,900 Program Total 411,439 432,938 456,375 Through the first 10 months of the 2002 calendar year, both the Criminal Intelligence Unit and Internal Affairs elements of the Department were on pace to meet or exceed program goals and objectives. The Administrative Bureau, headed by an Assistant Police Chief, oversees the operations of three support services divisions, the Administrative, Technical, and Fiscal Services Divisions. 172 POLICE INVESTIGATIVE OPERATIONS BUREAU The Investigative Operations Bureau is headed by an Assistant Police Chief who oversees the operations of the department's two investigative divisions, designated as Area I (East Hawaii) and Area II (West Hawaii) Criminal Investigation Divisions. The Investigative Operations Bureau investigates all crimes of violence, theft, fraud, commercialized vice and narcotics; apprehends perpetrators of these crimes, and it compiles evidence and information for the prosecution of all persons charged with violations of criminal statutes. Program Description Each division is under the command of a Police Captain who oversees the operations of his respective sections, which include the Criminal Investigation, Juvenile Aid (HI -PAL), Vice and Crime Laboratory Section (Area I). Area I encompasses the districts of Hamakua, Puna and North and South Hilo; Area II consists of the districts of Ka'u, Kona and North and South Kohala. Program Objectives 1. To achieve a burglary clearance rate of 85%. 2. To achieve a theft/auto theft clearance rate of 85%. 3. To achieve a robbery clearance rate of 80%. 4. To maintain a sexual assault clearance rate of 90%, which combines adults and minors as a unit. 5. To recover a minimum of 90,000 marijuana plants, the same level of proficiency as in FY 2002, provided that the County of Hawaii accepts Federal and State grants to fund marijuana eradication missions by Vice Section officers. 6. To maintain the number of hard drug cases (heroin, cocaine, and crystal methamphetamine) as initiated in FY 2002. (Reduction in number of cases, a result of Vice officers targeting individuals and groups involved in the importation and distribution of hard drugs). 7. HI -PAL to serve 60 youths in any two of the five age groups for each month and a 30% participation of "at risk youths" out of all youths served. 8. P.A.G.E. program to be presented to seventh graders in 13 schools throughout the County of Hawaii. 9. Crime Lab to achieve an assignment clearance rate of 80%. 173 POLICE INVEST'IGATTVE OPERATIONS BUREAU Program Highlights (Continued) Criminal Investigation Sections (CIS) Responsible for the investigation of all major crimes, to include homicides, assaults, property crimes, and fraud. Over the year (2002), Area I (CIS) detectives investigated four (4) murders and one (1) attempted murder, of which four (4) were cleared by arrest. Over the year (2002), Area II (CIS) detectives have increased the percentage of investigations they have conducted of property crimes from previous years and accomplished the goals established for case clearances. The investigations conducted into property crimes reveal a direct correlation to the use of illegal drugs, therefore, a reduction in all illegal drug use would reduce the property crimes rate. In January of 2002, Albert Pacheco, a police detective in Area II shot and killed his wife on a street in a Waikoloa Subdivision. Detectives from the Area I Criminal Investigations Section investigated this crime, which resulted in Pacheco being charged with Murder. In May of 2002, Cassidy Toole was reported missing by his uncle and the case was assigned to a Detective with the Area I CIS, through diligent investigation, a double murder was solved. A second male, Wesley Matheson, who was with Toole was also murdered. Two young adults, John McGovern and Kyle Hill were arrested and charged for the murders. Presently, Detectives are recovering and processing evidence at major crime scenes, which prevent them from concentrating on the investigatory part of the case until all of the evidence has been processed. Recognizing this, the Criminal Investigations Section applied for and received a Byrne Memorial Grant from the Hawaii State Attorney General's office in 2002. This grant will provide for the hiring and training of two evidence specialist. These specialists will gather and process evidence recovered from major crime scenes, located in Areas I and II, allowing the detectives to conduct their investigations. The Area II (CIS) have incorporated the assistance of a Reserve Police Officer to assist Detectives in reviewing "cold" Murder investigations for any leads and additional follow-ups that need to be completed. As a result, during 2002, a murder that occurred over 23 years ago, was reviewed and new physical evidence was processed for analysis. This resulted in a suspect being identified and the case will be referred to the Prosecutor's Office. 174 POLICE INVESTIGATIVE OPERATIONS BUREAU Program Highlights (Continued) Juvenile Aid Sections (JAS) Responsible for the investigation of cases involving juveniles as victims or perpetrators which includes assaults, property crimes, status offenses, and the monitoring of gang activity. The role of the Juvenile Aid Section has increased in recent years along with a growing public awareness of domestic/child abuse as well as sexual assault. The section has expanded its responsibilities and has formulated teams of specially trained investigators to concentrate in these areas. The Sex Crimes Unit investigates all crimes relating to Sexual Assaults, as well as Computer Crimes as it relates to child exploitation, sexual assaults, and the use of the Internet in the furtherance of these crimes. Since the implementation of a Computer Crimes Unit, with training and acquisition of equipment, officers have assisted in five investigations and recovered forensic evidence from suspect's computers on two occasions. Detectives have also assisted Federal agencies to include the U.S. Postal Service, U.S. Customs, and the FBI in similar investigations. In a joint investigation with the U.S. Postal Service, numerous graphic child pornography images were recovered on computer media and two Hilo men were convicted in Federal Court and sentenced to 5 years. The Domestic Violence (D.V.) Unit primarily assists and investigates felony domestic violence cases, reviews cases handled by the patrol officers to ensure quality control, and provides continuous in-service training. Currently the D.V. Unit has a clearance rate of 98.2 % for Abuse cases reported island -wide. During the year (2002), the D.V. Unit continued with a program established in CY 2001, in providing "Domestic Violence Training for First Responders" to the Hawaii Fire Department Paramedics, Emergency Medical Technicians (EMTs), and Fire Fighter Recruits. Topics that were covered during the 8 -hour class, included basic dynamics of domestic violence; medical approach to domestic violence; special considerations for child/elder abuse; and the mechanism of domestic violence injuries. In addition, during the year 2002, the D.V. Unit provided "Domestic Violence Training for Investigators" to Federal Law Enforcement Officers from the Pacific Region National Park Service. The Area II Juvenile Aid Section has implemented an innovative approach to address underage drinking termed IMPACT (Incorporated Measures Preventing Alcohol Consumption by Teens) through funding from the Office of Youth Services and police department. This program in cooperation with the Family Court, Teen Court, and the District Court have juveniles who are arrested for drinking offenses to be sentenced to an educational and public service program on 175 POLICE INVES'TIGA'TIVE OPERATIONS BUREAU Program Highlights (continued) the last Saturday of each month. The program has experienced a 98%success rate of participants in the program not becoming a repeat offender within one year. The Area II Youth Gang Response Team consisting of a Detective and an Officer, promotes a program termed "Graffiti Busters", utilizing volunteers from the community, private companies, and volunteer youth, paint over graffiti in the community. Supplies for the projects are donated by private companies. The Hawaii Isle Police Activities League (HI -PAL) is a preventive program designed to get the youth of our communities involved with constructive and supervised athletic activities. The goals of I -II -PAL include fostering the spirit of loyalty and faith in American traditions, and promoting a spirit of sportsmanship, benevolence, friendship, sociability, good will and tolerance. Another goal is to promote and safeguard youth and to provide a meeting place for the promotion the common interest of youth. The HI -PAL program runs activities throughout the calendar year. The activities include: 1. January — a 3 -on -3 basketball tournament is held at the Keauhou Shopping Center, which draws participation in six age divisions statewide. 2. February — a tennis league is held in West Hawaii and HI -PAL sponsors several basketball teams that participate in Parks and Recreation and Pony leagues. Mustang and Bronco baseball tournaments held in Kona. 3. March — a Student High School Basketball League starts in Hilo. 4. April — a Pony Basketball Tournament is held for elementary and intermediate girls in Hilo.. 5. May — a basketball tournament is held for elementary and intermediate girls. 6. June -August — age group basketball leagues in seven age divisions are held for both boys and girls. 7. September -November — an intermediate school based basketball league where youngsters participate for the schools they attend. The leagues culminate in tournaments for both boys and girls where schools throughout the County compete to crown Big Island Championships in two divisions. 8. December — the largest age group basketball tournament in the State. Teams from all over the State and California participate in this tournament named the HI -PAL Winter Basketball Classic annually from December 26-29 in Hilo. 176 POLICE INVEST'IGAT'IVE OPERATIONS BUREAU Program Highlights (continued) Vice Sections Responsible for the prevention and suppression of all forms of commercialized vice activity, including prostitution, gambling, and illegal trafficking of narcotics. Special operations and covert programs are in place to combat the cultivation of marijuana and distribution of illegal drugs on the Big Island. Federal and State grants provide funding to assist in accomplishing our objectives. Vice officers belong to the Statewide Narcotics Task Force, Statewide Marijuana Eradication Task Force and Organized Crime Drug Enforcement Task Force. Joint operations are conducted with the Drug Enforcement Administration, Federal Bureau of Investigation, U.S. Customs and Postal Service. It is well documented that a large and growing drug demand exists in the County of Hawaii. Crystal Methamphetamine, cocaine, Heroin and marijuana continue to lead as the drug of choice for many users. A highly addictive drug such as Crystal Methamphetamine has provided suppliers and distributors with a large and profitable market. As a result, Vice Section officers' primary goal is to dismantle, disrupt, arrest, and prosecute drug trafficking organizations and organized crime groups involved in drug distribution, drug manufacturing, money laundering, and other related crimes. During the period from January through September 2002, the Hawaii Police Department recovered 2,314 grams of cocaine, 944 grams of Crystal Methamphetamine, 77 grams of crack, .32 grams of heroin, 25 grams of hashish, 11,542 grams of processed marijuana and 69,438 marijuana plants as a result of conducting 744 investigations. In combating the drug problem, the Hawaii Police Department Vice Sections executed 22 search warrants and initiated 744 drug related investigations. Of those investigations, a few resulted in the recovery of large amounts of narcotics and or the arrest of a leader of a drug trafficking organization. 1. On January 6, 2002 Vice officers executed a search warrant on a residence located in the Hawaiian Ocean View Estates Subdivision. The suspect was not at home at the time, but officers recovered a Mac 11 fully automatic pistol and some seal bombs. They also recovered Crystal Methamphetamine and an indoor marijuana growing operation. The suspect was considered an upper level Crystal Methamphetamine dealer that was armed and very dangerous. On July 12, 2002, and with the assistance of the Hawaii Police Department's Special Response Team (SRT) another search warrant was executed on that same residence. Vice Officers recovered additional firearms and well over 1 ounce of Crystal Methamphetamine within the residence. The suspect is now facing Federal drug and firearms charges. 177 POLICE INVESTIGATIVE OPERATIONS BUREAU Program Highlights (continued) 2. On April 5, 2002, Vice officers arrested a leader of a drug trafficking organization for possession of two pounds of Crystal Methamphetamine, just under a pound of cocaine, and a.38 caliber revolver. The suspect is now facing Federal drug and firearms charges. 3. On May 21, 2002, Vice officers arrested a large scale cocaine distributor in Hilo. Officers recovered 4.56 pounds of cocaine in a cooler equipped with a hidden compartment. The suspect has since pled guilty in Federal court and is awaiting sentencing. 4. On May 22, 2002, Vice officers again arrested a leader of a drug trafficking organization in Hilo. Officers recovered about a pound of Crystal Methamphetamine and $22, 640.00 in currency hidden in the lining of a cooler. The suspect has since pled guilty to Federal drug charges and is awaiting sentencing. A year long joint investigation initiated by the Hawaii Police Department and the U.S. Customs Service ended on December 21, 2001. The investigation focused on a large scale heroin distribution network based out of East Hawaii. The investigation dubbed "Operation Island Pipeline" resulted in the recovery of 20 pounds of Mexican Brown Heroin having a street value of $1.6 million dollars, t pounds of cocaine, 176 grams of crystal methamphetamine and $180,000.00 in U.S. currency. Fifty nine (59) individuals were arrested for Federal and State charges including the leader of the organization who was arrested in Mexico. Crime Laboratory A support unit that assists Hawaii Police Department investigators and the Prosecutor's Office with scientific opinions and testimony in Hawaii's District and Circuit Courts. The laboratory also assists with investigations conducted by the Hawaii Volcanoes National Park, Department of Land & Natural Resources DOCARE Officers, and the Liquor Department's investigators. The laboratory staff performs various examinations and analyses; utilizing chemical testing, various instrumentation, and microscopic examinations. Staff members have been very diligent in working to clear their case assignments as well as pre-existing cases. To date, staff have cleared 776 cases, resulting in a clearance rate of 106% with a pending case assignment of 363 cases. The laboratory staff provides training to Police Recruits in laboratory functions/capabilities, processing/packaging evidence, and safety precautions involved in handling physical evidence. During CY 2001, staff has attended the American Academy of Forensic Science Conference and Inter -County Detective Training Seminar to keep abreast of new developments in forensic technology. 178 POLICE INVESTIGATIVE OPERATIONS BUREAU Program Measures Program Expenditures CY 2001 Actual CY 2002 Budget FY 2003-04 Estimate Criminal Investigation Section 65 63 69 BurglaryB!!jglary Clearance Rate 79% >=85% 85% Theft/Auto Theft Clearance Rate 106% >=8.5% 85% Robbe Clearance Rate 54% >=80% 80% Juvenile Aid Section Sexual Assault Clearance Rate 95% >=90% >=90% Vice Section 94,285 100,492 100,392 Mari uana Eradication (Plants Eradicated) 102,000 >=210,000 >=90,000 Hard Drug Cases 578 >=627 >=627 Cringe Laboratory Assinment clearance rate 106% >=80% 80% P.A.G.E. Participation of 7th graders - 13 schools 13 >=13 schools >=13 schools HI -PAL CY 2001 Actual CY 2002 Budget FY 2003-04 Estimate Participation in 8 & under age group 1,540 >=1,748 >=1,748 Participation in 9 & 10 age roup 922 >=825 >=825 Participation in 11 & 12 age group 2,106 >=1,425 >=1,425 Participation in 13 & 14 age group 1,811 >=1,825 >=1,825 Participation in 15 & 18 a e ou 484 >=550 >=550 "At risk" youth participation 3,747 >=3,500 >=3,500 Presentations 21 >=25 >=25 Clinics 14 >=18 1 >=18 Program Expenditures 179 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 65 63 69 Salaries and Wages 3,193,557 3,379,145 3,798,617 Operations 209,519 195,947 198,254 Program Total 3,403,076 3,575,092 3,996,871 HI -PAL Number of Positions 2 2 2 Salaries & Wages 94,285 100,492 100,392 Operations 46,481 41,200 37,980 Program Total 140,766 141,692 138,372 179 POLICE FIELD OPERATIONS BUREAU Program Description Field Operations Bureau consists of operating units from each of the police districts, Community Policing, Police Reserve Officers Program and the Traffic Enforcement Unit. The operating units plan, direct, and coordinate functions toward the enforcement of Federal, State, and County laws, the prevention of crime, the apprehension and custody of law violators, and the development of partnerships between the community and the Hawaii County Police Department. The Field Operations Bureau under the command of an Assistant Police Chief is divided into two regions, designated as Area I and Area II. Police Majors command the regions, which consist of eight Police Districts that are under the command of a Police Captain. Area I involved field operations in the districts of Hamakua, Puna, North and South Hilo, while Area II involves the field operations of Kau, Kona, North and South Kohala. Program Objectives 1. No more than 1,600 burglaries. 2. No more than 7,100 thefts. 3. No more than 2,350 traffic accidents. 4. At least 900 DUI arrests. 5. At least 50,500 citations. 6. To complete 800 project and programs through the development of partnerships aimed at resolving community problems and improving the quality of life for all citizens. Program Highlights The Field Operations Bureau is currently involved in special programs consisting of sobriety checkpoints, seat belt/child restraint enforcement and community policing. These programs would not be possible without grant funding. It is not certain if grant funds will continue to be made available due to federal cutbacks. I:1 POLICE FIELD OPERATIONS BUREAU Program Highlights (Continued) The Special Response Tear.i (SRT) is fully equipped and trained. We are currently in the process of establishing a Hostage Negotiations Team.. As like the SRT, staffing will be on a voluntary basis. Operating -procedures have been drafted and reviewed by the Corporation Counsel. An increase in the operating budget is necessary for the continuation of these programs. The Department has been awarded a grant that will allow us to place six police officers in six schools around the island. Selection criteria for the School Resource Officers (SROs) are being drafted. Not withstanding any unforeseen obstacles, the SROs should be on line by the next school year. During the year 2002, Community Policing will continue services such as Neighborhood Watch, citizen patrols, home and business security checks, etc. In addition, it will be looking to address identified community probl->-ns such as ii.nderage drinking, drug activity, nuisance calls, etc., using a collaborative problem -solving approach. Program Measures Program Expenditures CY 2001 Actual CY 2002 Budget FY 2003-04 Estimate Distract Measures 329 329 323 >_lurQlaries orted1613 14,177,336 <-1,600 <=1,600 Taieris Reported 7104 <=7,100 <=7,100 Major Traffic Accidents 2221 <=2,350 <-2,350 DUI Arrests 841 >=900 >=900 Traffic Citations Issued 52,775 >=50,500 >=50,500 CPO Project/Programs - 800 800 Traffic Enforcement Unit DUI Roadblocks 87 >=84 >=84 DUI AiTests 314 >=300 >=300 Roadside Screeninz 82 >=72 >=72 .loving Citatiorn 4401 >=4,500 >=4,500 Itepulato Citatians 2550 >=4,500 >=4,500 Program Expenditures 181 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 329 329 323 Salaries and Wages 14,177,336 15,816;405 15,692,985 O e-ations 728,650 693,915 1,298,442 Program Total 14,905,986 16,510,320 16,991,427 181 POLICE MISCELLANEOUS Program Expenditures 182 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Sup JPO Suvplies 320 1,800 1,200 lnvesti Cause of Death 390,743 300,000 300,000 Training Account 42,033 75,000 75,000 Police Sobriety Test 32,606 30,000 30,000 Byr,w Memorial Grants (County Match) 148,298 160,000 160,000 Asset forfeitures 420,439 500,000 500,000 Tots.l Miscellaneous 1,034,439 1,066,800 1,066,200 182 POLICE GRANT REVENUES Program Description To apply for State and Federal grant revenue funds. Most grants extend over multiple years. The Administration program within the Police Department is accountable for the fiscal reporting and tracking. Program Objectives To continue -active efforts in obtaining funding through Federal and State Sponsored Grants to augment the department's budget in the areas of 1. Continue providing for Community Relations, D.A.R.E., and Youth Programs, consistent with Fiscal Year 2002. 2. Providing Investigative Operations personnel with specialized training and equipment, dealing with Drug Enforcement, Domestic Violence, and Sex Crimes, consistent with Fiscal Year 2002. 3. Providing necessary equipment, manpower, training, and for public education in the dealing with Traffic Enforcement to include speeding violations, drunk driving, and motor vehicle occupant protection, consistent with Fiscal Year 2002. Program Highlights 1. DARE/DOE (State Department of Education $38,000) - To provide funding to teach, implement and provide necessary support for the Drug Abuse Resistance Education (DARE) Program in all public and participating private schools within the County of Hawaii. 2. Gang Response System (State Office of Youth Services $151,742) — Funding for two (2) Police Officer positions (Area I and Area II) within the Juvenile Aid Section to provide P.A.G.E. curriculum at Intermediate Schools and to monitor gang activities. 3. Sex Crimes Unit (State :Department of Attorney General $174,000) — Funding for equipment, specialized training and two (2) Detective positions (Area I and Area II) within the Juvenile Aid Section, formulated to create a specialized unit to improve the quality of investigations and enhance prosecution of offenders. 4. S.A.N.E. (State: Department of Attorney General $51,500) — Funding for an assistant Sexual Assault Nurse Examiner Coordinator assigned to the Area II Juvenile Aid Section. Sex Crimes Unit. 183 POLICE GRANT REVENUES Program Highlights (continued) 5. Statewide Marijuana. Eradication (State Department of Attorney General $205,000) - To pay for expenses to conduct missions for the elimination of controlled substances. 6. Marijuana Eradication (Drug Enforcement Agency —D.E.A. $300,000) - To pay for expenses to conduct missions for the elimination of controlled substances. 7. Statewide Narcotics Task Force (State Department of the Attorney General $86,000) - For multi jurisdictional task force programs that integrate federal, state and local drug law enforcement agencies and prosecutors for the purpose of enhancing .nter agency coordination and intelligence gathering and facilitating multi jurisdictional investigations. 8. Clandestine Drug Lab (State Department of the Attorney General $184,500) — Funding to provide specialized wining and equipment to personnel in dealing with highly volatile Clandestine Laboratories. 9. Occupant Protection (State DOT $50,000) - To conduct seatbelt enforcement and child restraint roadblocks. 10. High Speed Enforcement (State DOT $33,600) — Funding to provide for additional enforcement dealing with speeding violations 11. Local Law Enforcerncnt Block Grunt (BJA $109,994) — To purchase equipment technology specifically (86) coniputer workstations to support the proposed Records Management System (RMS). 12. COPS Ahead (Office of Justice Programs $1,575,000) — A 3 year Grant Programa which began in March 1998, to fund Community Policing Officers positions at $25,000 per officer per year. As a result department obtained, five (5) positions in 1998 expired 03/2001, nine (9) positions in 1999 expires 12/2001, and seven (7) positions in 2000. Program Expenditures xpenditures •.� FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 24 22 24 Salaries and Wages 873,209 811,600 783,973 erations 602,731 1,487,885 1,945,626 l ui m-ent 1 157,527 - -1 Program Total 1 1,633,467 2,299,485 1 2,729,599 •.� POLICE POLICE Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Police Chief 1 1 1 Depliy Police Chief 1 1 1 Assistant Police Chief 3 3 3 Accountant IT 1 1 - Accountant III - - I Accountant IV - - I Account Clerk 5 5 4 Business Manager 1 1 - Assistant Clerical Supervisor 1 1 1 Clerical Services Supervisor I 1 1 1 Clerical Service.; Supervisor II 2 2 2 Clerk III 28 28 28 Criminalist I 2 2 2 CTiminalist II 1 1 1 Data Processing Systems Analyst II 1 1 1 Data Processing. Systems Anal s€ I 1 1 1 Dv artrnental Personnel C1ed.- 1 1 1 Detective 36 36 38 Driver License Examiner 1 6 6 6 Driver License Examiner II 3 3 3 Fingerprint Classifier II 1 1 1 Fingerprint Technician: 1 1 1 Firearms Registration Clerk 1 1 1 Motor Vehicle Control Inspector I 3 3 3 Motor Vehicle Contrel ins ector It 1 1 1 MV Financial Responsibility Clx k -Steno 2 2 2 Personnel Management S eciali' II 1 1 1 Police Captain 10 10 11 Police Evidence Custodian 4 4 4 Police Evidence Specialist I Tern - 2 2 Police Lieutenant 18 18 17 Police Major 4 4 4 Police Officer II 293 293 290 Police Officer Temp 23 23 23 Police Operations Clerk 6 6 6 Police Radio Dispatcher 11 27 27 27 Police Radio Dispatcher I 5 5 5 Police Records Analyst 1 1 1 Police Records Clerk 6 6 6 Police Reporter 5 5 5 Police Reporter Temp 2 2 2 Police Sergeant 34 34 35 185 POLICE POLICE Personnel Position Summary (continued) Polygraph Examiner 1 1 1 Public Relations Specialist 1 1 1 Radio Technician I 4 4 4 Radio Technician 11 1 1 1 Recreation Director II 1 1 1 School Crossing Guard 1/4T 40 40 40 Secretary 3 3 3 Secret to the Chief of Police 1 1 1 Senior Account Clerk 1 1 2 Senior Clerk -Stenographer 4 4 4 Senior Police Records Clerk 1 1 1 Storekeeper 1 1 1 Storeroom Clerk 1 1 1 SupervisingSupervisilIg Driver License Examiner 1 1 1 Supervising Police Radio Dispatcher 3 3 3 Total 607 609 609 PR--,i,,O-,'/",S UTIN.G'A/,,-,,TT'O�)--R�'Ni"-�-E/Y/ PROSECUTING ATTORNEY DEPARTMENT SUMMARY Mission Statement The Office of the Prosecuting Attorney pursues justice with integrity and commitment. Department Goals 1. To strive for just disposition of criminal cases and promote public safety and order through timely, efficient, and effective prosecution. 2. To ensure that victims and witnesses of crimes are treated with respect, courtesy, and sensitivity in their cooperation with criminal prosecution. 3. To improve the criminal justice system by identifying areas of need and working collaboratively with other criminal justice agencies and the community. 4. To encourage and promote crime prevention and early intervention initiatives. Funding Source and Position Count General Punct $ 3,753,088 General Fund 58 Grant Revenue $ 1,780,000 Grant Revenue 35 Other $ 20-0,000 Other _ Total Bud et: $ 5,733,088 Total Number of Positions 93 187 PROSECUTING ATT GENERAL PROSECUTION TON Program Description The Office of the Prosecuting Attorney is charged with the duty to see that the laws are faithfully executed and 4:nforced within the County of Hawaii. Violations of State and County laws, ordinances, rules and/or regulations are prosecuted on behalf of the community. The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District Courts and three divisions of Circuit Courts in Hawaii County. This involves all criminal matters includir-g arraignment calendars, motions, hearings, pretrial conferences and trials. In addition.-, they handle all appeals before the Hawaii Appellate Courts as well as the Federal Appellate Courts. Deputy prosecutors screen all criminal referrals made by police and are available 24 hours per day for felony conferrals. The Office continues its efforts to attend to the needs of victims and witnesses as they go through the criminal justice process. The Office seeks victims' input for case disposition in crimes of violence and notifies victims of case disposition at the closure of felony cases and designated violent crime misdemeanors. The Office provides training for staff to maintain and improve their specialized skills. In addition, the Prosecuting Attorney deputies and staff provide training for police recruits and refresher training for police officers as well as to other agencies and community organizations. In an effort to reduce crime and promote public safety the Office is actively involved in several initiatives that address juvenile delinquency and promote the community involvement in identifying and addressing public safety issues. Whenever possible, the Office seeks funding for specialized units and demonstration projects. Program Objectives 1. Participate with the Juvenile Drug Court planning team to formulate an appropriate Juvenile Drug Court structure and seek funding for implementation by January 2004. 2. Coordinate four training/educational workshops to improve the criminal justice system and promote crime prevention and early intervention initiatives. V: ! GENERAL PROSECUTION Program Objectives (continued) 3. Secure funding to continue the Community Empowerment Organization (CEO) project in nine judicial districts of the Big Island by July 2003. 4. Migrate case tracking system frorn Wang to PC based system. 5. Implement an interagency information sharing system to augment the current intake, assessment and referral process for juvenile offenders by August 2003. This will include: schools, law enforcement, the judiciary, and public and private social service agencies on the Big Island. 6. Establish a Youth Economic Center in collaboration with the Bay Clinic, Inc. by August 2003. The Youth Center will provide a network of support for youth to develop job readiness skills and economic opportunities. 7. Implement a multi -Aredia campaign to raise public awareness regarding Hawaii County's priority risk- factors that contribute to juvenile delinquency and related youth issues by January 2004. 8. Study mental health fitness and insanity defense laws for juveniles and adults, including civil comm. itment laws and propose appropriate legislation by January 2004. 9. Develop with the community a "cookbook" of strategies to address public safety issues in communities by September 2003. 10. Meet quarterly with the Hawaii County Police Department to discuss joint initiatives, policies, and procedures to improve investigations and prosecutions. 11. Meet quarterly withIawai`i criminal justice agencies to discuss appropriate interventions and consequences for offenders. Program Highlights I. Provided assistance to 3,460 victims and witnesses of crime and their significant others from January to June 2002 by the Victim Assistance Unit. 2. Received federal funding totaling $978,487 for the Community Oriented Prosecution project, Victims of Crime Act program, a Violence Against Women deputy, Juvenile Accountability Incentive Block Grant programs, Local Law Enforcement Block Grant and CEO projects. 3. Received state funding totaling $635,067 for the Career Criminal and Victim/Witness programs. 4. Implemented a Community Oriented Prosecution program islandwide with federal funds. The program involves a long-term pro -active partnership between the prosecutor's office, police department, community, and public and private organizations. The prosecutor's office coordinates efforts to resolve community identified crime problems, improve public safety and enhance the quality of life in the community. PROSECUTING ATTORNEY GENERAL, PROSECUTION Program Highlights (continued) 5. Provided federal funds to the Hawaii County Police Department for the Sex Assault Nurse Examiner (SANE) Coordinator and to Mothers Against Drunk Driving (MADD), Child and Family Services and Turning Point for Families (formerly Family Crisis Shelter) for direct services to victims. 6. Implemented the Community Empowerment Organization (CEO) project, a federally funded multi -agency effort to improve the safety and well-being of Big Island communities. 7. Secured funding for two deputy prosecuting attorneys to address gun violence and related crimes. 8. Coordinated completion of a juvenile justice comprehensive strategic plan for Hawaii County in a concerted effort with representatives of the courts, law enforcement, education, private and non-profit service providers, student representatives and community members. The plan identifies juvenile justice system shortcomings and makes recommendations to improve supervision, service and support for our youth in an effort to combat juvenile crime. The plan has already served as a basis for attracting outside fwiding for program initiatives. 9. Implemented a Community Oriented Prosecution program in West Hawaii with federal funds. 10. Secured fourth year federal funding for a Violence Against Women deputy prosecuting attorney. 11. Initiated legal proceedings to recover $289,117 of assets derived from illegal activity for the State Asset Forfeiture Program. Received $31,112 of those proceeds. 12. Provided Keiki Identification cards at three island -wide community events. 13. Participated in the planning effort to establish an Adult Drug Court program for the Big Island. The Adult Drug Court program commenced in September 2002. 14. Sponsored/co-sponsored workshop; and seminars to improve law enforcement efforts and the criminal justice system - - Sponsored through federal grant funds a statewide Sex Assault Response Team (SART)/Sex Assault Nurse Examiners (SANE) Institute in October 2001. - Co-sponsored with the Hawaii County Police Department and community individuals the islandwide Neighborhood Watch Solutions 2002 conference in April 2002. - Co-sponsored with Western Community Policing Center of Seattle a three-day Community Teams training for Community Police Officers, Neighborhood Watch participants and community members in June 2002. - Sponsored six community assessment and strategic planning workshops to complete the juvenile justice comprehensive strategic plan. M ........,. GENERAL PROSECUTION Program Measures * includes cases opened in a prior period Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Charges., 58 58 58 Opened during period 21,650 21,000 22,000 Accepted for prosecution 16,167 16,000 16,200 Disposed 9,034 11,000 11,000 Set for trial - 3,077,643 1 3,437,309 3,753,088 Circuit Court * 4,072 3,400 4,100 District Court * 21,886 24,500 24,500 Family Court * 4,965 7,000 6,000 Circuit Court calendar days: Hilo 416 416 416 Kona 260 260 260 Misdemeanor calendar days: Hilo 260 260 260 Puna 208 208 208 South Kohala 52 52 52 Hamakua 24 24 24 North Kohala 12 12 12 Kona 260 260 260 Ka`u 24 24 24 Family Court Juvenile calendar days: Hilo, Puns 104 104 104 Kona, Ka`u 72 72 72 N. & S. Kohala, Harmakua 18 18 18 Family Court Adxrlt-DV calendar days: Hilo, Puna 94 94 94 Kona 24 24 24 S. Kohala 12 12 12 Drug Court: Hilo - - 52 Kona - - 52 * includes cases opened in a prior period Program Expenditures 191 FY 2001.-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 58 58 58 Salaries and Wages 2,482,163 2,765,244 2,905,068 Operations_ 595,480 671,915 847,870 Equipment- 150 150 Program Total 3,077,643 1 3,437,309 3,753,088 191 PROSECUTING ATTORNEY GENERAL PROSECUTION Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Re nest Prosecuting,Attomey 1 1 1 1 st Depply Prosecuting Attomey 1 1 1 Accountant 11 1 1 1 Business Manager 1 1 1 Clerk II 1 1 1 Clerk III 1 1 1 Clerk -Steno a her 2 2 2 Data Processing Systems Analyst II 1 1 1 DepuV Prosecuting Attorney 18 18 18 Invesq ator V 4 4 4 dnvestl ator VI 1 I 1 Law Clerk /Trial Aide 3 3 3 Legal Clerk 111 9 9 9 Private Secretary 1 1 1 Senior Account Clerk 1 1 1 Senior Clerk -Stenographer 3 3 3 Senior Deputy Prosecuting Atomey 1 1 1 Supervising, Legal Clerk 1 2 2 2 Supervising Legal Clerk II 1 1 1 Victim/Witness Coordinator 1 1 1 Victim/Witness Counselor I 1 1 1 Victim/Witness Counselor II 2 2 2 Volunteer Services Coordinatr 1 1 1 Total 58 58 58 192 PROSECUTING AT17ORNEY GRANT REVENUES Program (Description The Office of the Prosecuting Attorney receives and monitors funding from Federal and State sources. These funds arc used to implement innovative programs, support prosecution efforts, cducate the public, improve the criminal justice system, and purchase equipment. Program Objectives 1. Career Criminal (Grant -in -Aid State Legislature $500,000 11 Employees) — To provide quick identification, prosecution and conviction of those persons making a career of crime. 2. Victim/Witness Assistance (State Department of the Attorney General $200,000 5 Employees) — To assist crime victims and witnesses and their families by providing information, counseling, and support services primarily to victims of violent crimes. 3. Victims of Crime Act (U.S. Dept. of Justice, Office for Victims of Crime Formula Grant Program, $400,000 6 Employees) — To assist victims of crime through the judicial process, focusing on crimes such as homicide, sexual assault, child abuse and domestic violence. 4. Violence Against Women (U.S. Dept. of Justice, STOP Violence Against Women Formula Grant Program, $80,000 1 Employec) — To improve prosecution of domestic violence cases involving adult women by dedicating a deputy to handle these cases. 5. Juvenile Accountability Incentive Block Grant (U.S. Dept. of Justice, Juvenile Accountability Incentive Block Grant program, $200,000 3 Employees) — To combat juvenile crime utilizing innovative approaches. 6. Community Oriented Prosecution (U.S. Dept. of Justice, Edward Byrne Memorial State & Local Law Enforcement Assistance Formula Grant Program, $200,000 3 Employees) — To establish a demonstration Community Oriented Prosecution project in West Hawaii addressing crime problems in the community. 7. Gun Prosecution (U.S. Dept. of Justice, Bureau of Justice Assistance, $100,000, 2 Employees) — To improve prosecution of violent gun crimes in a rapid, responsive and effective manner. 193 PROSECUTING ATTORNEY GRANT REVENUES Program Expenditures Personnel Position Summary Position Title FY 2004-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 29 35 35 Salaries and Wages 931,701 1,354,099 1,437,736 Operations 280,487 481,584 303,584 E ui mert 140,313 149,317 238,680 Program Total 1,352,501 1,985,000 1,980,000 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2402-03 Authorized FY 2003-04 Request Clerk -Stenographer 2 2 2 Clerk -Stenographer 1/2T 1 - - Clerk II 1 3 3 Clerk III 1 1 1 Comprehensive Strategy Coordinator 1 1 1 Data Processing Systems Analyst I 1 1 1 Deputy Prosecuting Attorney 7 7 7 Deputy Prosecuting Attorney Te - 3 3 Investigator V 2 2 2 Investigator V Tem - 1 1 Legal Assistant II 1 1 1 Legal Clerk 111 2 2 2 Legal Clerk M Tem - 1 1 Le al Clerk IV 1 1 1 Senior Clerk --Stenographer 2 2 2 Vict;n /Witness Counselor I 3 3 3 VictinvWitness Counselor II 3 3 3 Victim/Fitness Counselor II Tenip 1 1 1 Total 29 35 35 194 PUBLIC WORKS PUBLIC WORKS GENERAL ACTIVITIES Mission Statement To operate and maintahi Hawaii County's infrastructure of roads and flood control, as well as administering building codes, to ensure the health and safety of the public, while protecting the environment and respecting private property rights. Department Gods 1. To plan, operate, maintain, and continually make improvements to the County's roadway transportation system to permit the safe and efficient movement of people and goods around tl£e island. In addition, to keep the roadway system clean of litter and debris, and where practical, beautify the roadway to enhance the traveling experience. 2. To operate and maintain existing public flood control facilities and drainage systems to protect public safety and private property. 3. To promote, administer and enforce compliance with building, subdivision, grading, and flood ordinances and codes for the protection of public health and safety. 4. To efficiently maintain and repair designated automotive vehicles and heavy construction equipment. 5. To prepare for and effectively respond to various natural and man-made disasters or contingencies to protect public health and safety. 6. To encourage and create opportunities within each Division for managers and supervisors to accept and respond effectively to the changing demands of the public. Funding Source and Position Count General Fund $ 8,546,575 General Fund 137 Grant Revenue $ - Grant Revenue - T€stal Budget: $ 8,546,575 Total Number of Positions 137 195 PUBLIC WORKS . , _ :.:,:...:,. :...,. ,,. ADMINISTRATION Program Description The Public Works Administration Office provides general direction, supervision and control of the administration and operation of the Engineering, Building, Highway Maintenance, Traffic, Services, and Automotive Divisions. Also, in the administration and enforcement of all applicable chapters of the Hawaii County Code and the Building, Electrical and Plumbing, Codes and all ordinances and statutes related to these responsibilities. The Public Works Director serves as technical adviser to the Mayor, Managing Director and County Council on matters pertaining to engineering, construction and maintenance of County buildings, roads, street lights, parking meters, traffic signal systems and other public works facilities. The Public Works Administration Office coordinates the fiscal, procurement, and personnel activities of `he department, and provides construction and consultant contract procurement, administration, and reimbursement, when applicable. Program Objectives 1. Monitor divisions and regularly review and update policies and procedures to ensure quality services utilizing available resources as measured in quarterly performance reporting. 2. Communicate Public Works matters with the Mayor and provide information to the community via meetings, use of various media, brochures, press releases, and/or public notices. 3. Process reimbursement requests for federal projects on a quarterly basis. 4. Improve the accuracy of purchasing and accounts payable documents, as measured by the number of returned forms. Reduce the items returned by 10%. 5. Process paperwork to reduce departmental vacancies to less than 5% of the total number of positions. 6. Process contracts from bid opening to notice to proceed within 90 calendar days. 196 Program Highlights Project Status for the November 2000 Food repair work: FEMA Projects – 53 Eligible, 1 Pending, 4 De -obligated (58). Status - 53 Completed, 1 Construction, 1 Pending, 3 Design (58). Total received from FEMA $ 1,266,576.52 with an expected date of closing FEMA projects on December 31, 2002. FHWA Projects - 4 Eligible (4). Status 2 Complete, 2 On-going (4). Total received from FHWA $1,047,158.19 (ER 12 (8) & (9)) , total monies received for Komohana Bridge Project was $4,992,398.00. Forthcoming reimbursements amount to $ 562,771.90. NRCS Projects - (4) NRCS Coop Agreements #508, 510, 525 & Wailoa Stream DSR #WAIM-2002-1 completed --- ($305,178 collected by 6/30/02; $12,730 balance received in September 2002). (3) NRCS Coop Agreements #534, 535 & 536 still active— collected $96,416 by 6/30/02. In December 2 00 1, Public Works hired a Deputy Director, Ronald Ueoka. In February 2002, our Director, Dennis Lee, was recognized and awared Engineer of the Year. In March 2002, the Public Works Administration, Building, and Engineering Divisions become the first County :agencies to occupy the new office spaces in the new Aupuni Center located in the former J.C. Penncy building of the Kaiko'o Mall. Public Works initiated a Building Permits Streamlining and Information Program, with implementation during FY 02-03. A Parking Committee was established to develop new County Parking Regulations, implement the new employee parking fee schedule, and layout assignments for the new Aupuni Center Employee parking. Public Works revised, established and initiated a minimum of six departmental policies and procedures, such as JPR Evaluation Guidelines and Considerations and Fitness for Duty Exam. 197 Program Measures 198 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Favorable Quarterly Performm- ce Reports 83% 24(75%) 90% Number of public notices, advertisements 89 95 90 Update meetings s with the Mayor 152 50 150 Community incetin s 55 50 50 Government Official meetings 252 100 150 Federal project reimbursement requests 48 60 48 Fiscal documents returned 14 32 13 Departmental Vacant Positions 26 16 16 Ay,g Days from Bid Opening to Notice to Proceed 79 90 90 Additi :nal Information; Re uisitions :issued Re s, CPAs, PettyCash 2,894 5,460 3,000 Days in Accounts Receivable 77 55 55 Consultant Contracts Executed 64 50 64 Construction Contracts Executed 3,4 25 30 Change Orders Processed 85 80 85 Positions Filled 53 40 50 Number of Formal Grievance:: i0 8 10 Work CoLpp Cases :with Lost Time 9 20 10 Oversized Vehicles Moving P rmits Issued 487 400 500 No. of Federal Aid Projects ,lana ed 65 40 40 198 PUBLIC S ADMINISTRA7iO3RN"" Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 15 15 16 Salaries and Wages 460,975 582,832 613,386 Operations 34,554 49,120 47,470 Equipment 5,669 800 2,450 Program Total 501,198 632,752 663,306 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Director I 1 I DTu_q Director 1 1 1 Account Clerk 2 2 3 Accountant I 1 1 1 Accountant IV 1 1 1 Assistant Account Clerk 2 2 2 Business Manager I I I Clerk II 2 2 2 Contracts Technician I 1 1 Departmental Personnel Clerk 1 1 1 Personnel. Management Specialist 11 1 1 1 Private Secretaiy 1 1 1 Total 15 15 16 199 BUILDING Program Description The Building Division provides four basic services for the County of Hawaii. The first involves the administration and enforcement of building, plumbing and electrical codes. In addition to these codes the division also enforces the sign ordinance, energy efficiency standards, and the outdoor lighting ordinance. The second service includes janitorial and/or grounds maintenance at the County Building, One Pauahi, South Hilo Baseyard (DPW), Lagoon Centre, the Old Hilo Hospital and the Kona Services Center in Kailua. For the County Building and Lagoon Centre interoffice mail pick-up service is also provided. The third basic service is in-house building maintenance services provided through the division's maintenance shop. This shop performs most of the routine carpentry, electrical, painting and plumbing work needed to keep facilities functional. This staff also assists the Highway Maintenance Division with the repair of timber bridges. The fourth service is provided by the design and engineering unit which oversees the planning, design, bidding, and construction management of county facilities. This unit is also responsible for the issuance and recording of house numbers (addresses). Program Objective: 1. Complete the plan review of 90 % of residential permits within 10 calendar days. 2. Complete 90 % of requested inspections within 4 working days. 3. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests within 30 calendar days of receipt of request. 4. Create backup hard copies of 25% of existing house numbering tax maps by June 30, 2003. 5. Adopt the 1997 Uniform Building Code with amendments. 6. All building, electrical and plumbing permit applications will be computerized. Permit status and tacking will be open to the general public through the internet. 200 IC WORKS B:. Program Highlights In fiscal year 2001-2002 the Building Division issued 3,497 building permits representing an increase of approxit ately 9 % over fiscal year 2000-2001. There was an increase in building permit fees collected of about 18 % due to the higher value of buildings constructed. The number of electrical and plumbing permits increased by 10% and 1 % respectively with about{. 7.5% increase in fees collected. Puna, South Hilo, South Kohala and North Kora. Districts had a decrease of permits issued and fees collected. In these four areas the peri -tit issued and fees collected decreased an average of 50% and 64% respectively. Huge increases were noted in North Hilo, South Kona and Kau Districts. Permits issue'. and fee collected increased 510% and 1,405% respectively. The following is a summary of the building permits issued: District Permits Issued Valuation Fees % change % change % change Puna 367 (-38) $ 37,088,685 (-22) $ 129,580 (-31) South Hilo 161 (-74) 10,099,618 (-84) 36,800 (-83) North Hilo 185 (+612) 73,227,671 (+3,418) 34,485 (+2,492) Hamakua 225 (+128) 29,272,122 (+573) 92,169 (+383) North Kohala 394 (+201) 20,462,911 (+80) 92,062 (+163) South Kohala 334 (-25) 16,340,241 (-81) 75,303 (-65) North Kona 415 (-62) 33,300,825 (-78) 110,587 (-75) South Kona 796 (+392) 121,507,172 (+62) 331,243 (+558) Ka`u 620 (+527) 119,717-,171 (+2,299) 295,255 (+1,165) Totals 3,497 (+9) $ 461,016,416 (+112) $ 1,397,484 (+18) The numbers in parenthesis indicate the percent change from fiscal year 2000 - 2001. 201 PUBLIC WORKS . . . . ....... Program Measures Residential Plan Review (% plans/ within # calendar da Is) Completion of Called Inspection Requests (% requests/ within # work dEi) Complete Non-critical Main3t:mance Requests (% reguests/ within # calendar days) FY 2001-02 Actual 50%110 90%/4 90%/ 30 FY 2002-03 Budget 90%/10 90%/ 4 60%/30 FY 2003-04 Estimate 90%/10 90%/4 50%/30 Additional Information 63 --Request 63 62 Floor Area Maintained 172,504 172,504 Mail Distributee 550,000 ----172,504 550,000 550,000 Number of PW Structures Maintained 141 141 141 Buildings to be Ec _vajMed 0 2 0 Buildffi. s to be Rcrcofed Buildi:,,_gs with Structural Rgairs 0 0 0 0 0 0 Buildi.jgs to be Renoy.-ated Other Misc. Repairs. jPavement, Plmb, Etc) 0 0 0 0 0 0 Re air and Maintenance Jobs Performed 1,165 1,500 1,600 Structures Designed 1 20 72 Building Plans Checked KCou:iq Projects) 11 25 25 House Nurn,'_�rs Assigned 1,518 1,500 1550 Si u Permits Issued 60 75 70 Citations Issued 50 75 80 .Requests for Permit Status 2,246 2,000 2,000 Permits Issued: Building.. 3,497 3,200 3,600 Electrical 3,349 3,000 3,400 PlumbinE 2,697 2,700 2,900 Plans Checked: Buildin.c, Electrical, 3,147 2,850 2,900 2,600- 3,200 2,900 Plumbing 2,2295 2,000 2,000 Inspections Conducted: Building 8,421 8,000 8,600 Electrical 6,846 7,000 7,000 Plumbing, 5,483 6,000 6,000 Program Expenditures 202 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Number of Positions 63 --Request 63 62 Salaries and Wages 1,915,469��,239,721 2-,217,042 Operations 1,345,116 1,615,630 1,676,230 Equtmew 1,459 - 8,000 Program Total- 3,261,984 3,923,351 -3,901,272 202 PUBLIC WORKS BUILDING Personnel Position Summary Position Title FY 2001-02 Authorized FY -2002-03 Authorizes FY 2003-04 Re nest Account Clerk 1 1 Architectural_Draftinp, Technician I I 1 1 Architectural Drafting Techm ian If 1 1 1 Buildino Custodian I 2 2 2 Building Custodian .I Tem : 4 4 4 Build [ng Custodian R TeT2 2 2 2 Building Insctor 8 8 8 Building ;NMaintenance Su ervi or 11 1 1 1 Building Permit Clerk 4 4 4 C neer-Cahiref Maker 4 4 4 Civil Engineer IV 1 1 1 Civil. Eng aneer V 1 1 1 Civil Engineer VI1 I I I De a Building Chief 1 1 1 Desi nPro'ects Coordinator 1 1 1 Electrical Inspector 4 4 4 Electrician 2 2 2 E-ngineerin� Drafin Technicia ,. III 1 1 1 head Carpenter -Cabinet Maker 3 3 3 Dead Electrician 1 1 1 Lead Mason Transfer I 1 1 Lead Painter 1 1 1 Mason Transfer 2 2 2 Painter 2 2 2 P, rkinQ Control Officer Tena) 1 1 1 Plumber 1 1 I Plunfotg Ins ector 4 4 4 Senior electrical Ins ector 1 1 1 Senior Plumbin Inspector 1 1 1 Supervising Bu 1ding inspector 2 2 2 Supervising Buildin . Permit Cloak 1 1 I Supervising 3,3Iec rice l Inspector 1 1 1 Supervising Plwaibiag Inspector 1 1 1 [-Tatal 63 63 1 62 203 PUBLIC WORKS :......:..N...............::......::..:.....:......:.:..................:............................. :. ENGINEERING Program Description The Administration staff provides the following: 1. General supervision and administrative/clerical support for the Division. 2. Program the implementation of civil engineering (non -building) projects and programs using county, state and federal funds. 3. Supervise and coordinate land acquisition activities for the Department. The Land Surveying section provides the following services: 1. General land surveying services including topographic maps and boundary studies. 2. Produce parcel maps and their descriptions for the County 3. Review of privately generated su€ vey maps and descriptions. 4. Address survey issues and complaints related to County facilities such as road encroachments. 5. Maintain an inventory/file of all road and drainage right-of-ways, and DPW parcels. 6. Maintain an inventory/file of all survey records generated by the County. 7. Provide County mapping and survey information to the public. The Regulatory Review Section provides the following services: 1. Implement/enforce applicable regulatory requirements of Chapter 10, 22 and 27, HCC. 2. Provide Department. of Public Works comments to the Planning Department on land use related matters such as subdivision, ohana, variance, and change of zone applications; and on SMA, Use, and Special Permits. 3. Investigate and resolve regulatory complaints. 4. Except for building permit plans, review and/or coordinate the review and approval of all private construction plans, traffic reports, flood studies, environmental documents, etc. as they relate to the interests and regulatory authority of the Department. The Design and Investigation Section provides the following services: 1. Plan, design and construct civil engineering (non -building) County capital improvement projects. 2. Investigate and resolve roadway, drainage and other related complaints. 3. Drafting services. 204 PUBLIC KS ENGINEERING Program. Description (continued) The Construction Inspection Section provides inspectional services for civil engineering (non -building) County capital improvement projects, private subdivision and development construction and the following regulated activities and programs: 1. Grading, grubbing and stockpiling work (Chapter 10, HCC). 2. Construction within the County right-of-way (Chapter 22, HCC). 3. Federal Highway Administration (FHWA) National Bridge Inspection. Program Objectives Because of chronic difficulties in finding technical staff we are unable to fill vacancies in our engineering, drafting and surveying sections. As a result we are reducing our service and production objectives to more realistically reflect our available resources. 1. Revise/amend Chapter 10, Erosion and Sedimentation Control, of the Hawaii County Code by June 30, 2004. 2. Revise Chapter 22 to establish dedication standards by June 30, 2004. 3. Revise Chapter 22 to establish a county cost sharing process for required utility pole relocations for County CIP projects by June 30, 2004. 4. Continue participation in the State/FHWA Statewide Transportation Improvement Program (STIP). 5. Respond to or process 75% of all time sensitive documents, such as subdivision, change of zone and variance applications, etc. by their stipulated deadline. 6. Respond to or process 65% of all materials that dry not have stipulated deadline such as construction and grading plans, complaints, environmental matters, etc. within two weeks. 7. Provide same day service for 65% of all permits issued by the Division, including building permits. 8. Complete construction of 2 bridges approved to use Federal Aid funds by June 30, 2004. 9. Award the construction of 53 intersections as required by the County's ADA Curb Cut Implementation plan by June 30, 2004. 205 PUBLIC WORKS ««. «««..,..:.... r..::,...... . ENGINEERING Program Highlights I. In August 2001, Goodfellow Bros. Inc. began. work on the $22 million Puainako Street Extension TEA21 project. This is a 4.5 mile, new two lane road from Komohana Street to Kaumana Drive by Country Club Road. 2. The 10 million dollar Mohouli Street Extension project, our first new major County funded street since the completion of the Komohana Street Extension in 1967, was completed by M. Sonomura Contracting and opened to the public on April 15, 2002. 3. The $3.5 million in traffic signal improvements were completed in FY 2001-02. This includes a new signal at the Lanikaula/Manono intersection and upgrades to existing signals at various intersections in Downtown Hilo. The new $2.0 million traffic signal at the Lanikaula/Mar.ono intersection was the last project to receive 100% funding from the Federal Highway Administration. 4. We have 19 completed flood repair projects in. Hilo, Puna and Kau, totaling approximately $1.45 million have been completed. An additional $1.6 for repairs to various Hilo roads are now under construction. Bridge replacement construction was completed at three sites: Honomu, Onomea, and Ahualoa (Inoino Gulch) at a cost of approximately $3,000,000. The replacement of Oshiro Bridge Kaurnoali Bridge, and Aliipali Bridge is under construction by M. Sonomura Contracting at a cost of $2,050,000. Private consultants are designing bridge replacements at Waikaaluln/Mamalohoa, KalopaiMamalahoa, Kaahikini/Mamalahoa and Alii Drive. 6. We have entered into Feasibilty Study agreements with the U.S. Army Corps of Enginedrs for ne,%h. good control projects for Palai Stream in Hilo and for the Keopu- Hienaloli Streams in Kona. 206 PUBLIC WORKS ENGINEERING Program. Measures FY 02-03 contains inco rrect projection --- should be 5 bridges constructed. * New Permit - Consolidated former Driveway, Sidewalk & Street Digging Permits. ** Data u-asvaiLble in East: I a—waii from, 7/1-12/31/01dud to retirement of supervisor. *** Deleting item, data measurement is inconsistent or unavailable. Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate PROGRAM MEASURES 33 33 33 Salaries and Wages es 1,245,310 1,472,540 1,533,856 Regulatory Review 187,828 199,810 200,830 % of Applications, etc. Re -iewed by Deadline 76% 85% 75% °o of Plans, etc. Revie:,&.ed With -iii Two Weeks 75% 75% 65% `io ofFc.- ,ts Processed Same Day 60% 85% 65°% CapitalImprovement Pro ram • Fedoral. Aid Bridge Pro=gs Completed 21% - 55% % ADA 0arb Cut Tra_asi' a . q P.`:.an Completed 14% 50% 50% Federal Aid Bridges Const-ucted ADA urb Cut I atersecti(�:. Construction Awarded 3 0 8 5 178 2 53 FHWA Construction Can -°acts Awarded $3,001,780 $2,000,000 $33,000,000 ADDITIONAL DIVISION INFORMATION Design & Investigation Surve • Projects and R: ue is 54 55 50 CIP Projects 32 6 6 Construction Plana Reviews T Private Consultants 134 100 100 Subdivision Application R views 1.35 140 140 Ghana Permit Reviews 12 10 10 GIad:n ; G zbbrr< IStoc >' nQ rPernuts 280 270 275 Work 7,i€hin Th -c Cou-�.4 R. -O -W Permit, * 346 530 400 Construction Inspectioaa CIP Proiects 26 7 8 Subdivision Construction 35** 40 40 Miscellaneous Construction~ *** N/A 110 N/A tsradi ?fC;'-,ilbbi- Fa Excava>son Permits 268 ** 200 200 ;Fork Vithin Tic Coun" S: -O- rz' Perrnit` * 260 ** 200 400 FY 02-03 contains inco rrect projection --- should be 5 bridges constructed. * New Permit - Consolidated former Driveway, Sidewalk & Street Digging Permits. ** Data u-asvaiLble in East: I a—waii from, 7/1-12/31/01dud to retirement of supervisor. *** Deleting item, data measurement is inconsistent or unavailable. Program Expenditures FY 2001-02 Actual FY 2002-03 dud et FY 2003-04 Request Number of Positions 33 33 33 Salaries and Wages es 1,245,310 1,472,540 1,533,856 Operations 187,828 199,810 200,830 ui mens Equip' 19,787 28,000 26,900 Program Total 1,452,925 1 1,700,350 1,761,586 PUBLIC WORKS . ........ ENGINEERING Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Civil Engineer III 1 1 1 Civil Engineer IV 4 4 4 Civil Engineer V 3 3 3 Civil Engineer VI 1 1 1 Civil Engineer VII 2 2 2 Construction Inspector 7 7 7 Engineering Aid ITT 1 1 1 Engineering Aid IV 2 2 2 Engineering Drafting Technician TIT 1 1 1 Eligineering Drafting Technician V 3 3 3 Engineering Penni* Clerk 1 1 1 Land Surveyor I 1 1 1 Land Surveyor II 1 1 1 Land Surveyor IV 1 1 1 Right of Way Agent 1 1 1 Senior Constriction Inspect -.3- 2 2 2 Su ervising ETIgincering Peradt Clerk 1 1 1 Total 33 33 33 208 Program Description The Automotive Division is responsible for the repair and maintenance of all garage, shop and automotive equipment of the County, except such equipment as may be more practically maintained by the department having control thereof as determined by the Director, f- mish parts, accessories, gasoline, lubricants and tires necessary for the repair of automobiles, trucks, cranes, graders, sweepers, compressors and other such machinery or equipment; and be awhorized to bill any department, agency or special fund for supplies, services and use of equipment. The Automotive Division is a support -service division and will continue to provide services (except bodywork, painting and tire repairs) to various County departments/agencies. Programs Objectives 1. Support the various County departments/agencies islandwide with repair, maintenance and welding services, and by performing at least 90% of these services by staff (versus contract). 2. Reduce the average i-nontlly repair backlog for the Construction section by 10% less than the FY 2001-2CA2 actual figures. 3. Reduce the average monthly repair backlog for the Automotive section by 10% less than the FY 2001-2002 actual figures. Program Highlights Installed a DSL line at OUT Automotive office which enables us to utilize the services of the Data Systems support services. Continue to upgrade the Mitchell ©n -Demand programs with the latest information and repair technology. The _N-Titchell On -Demand is a computerized program with the latest repair information for many of the vehicles which we repair in the county fleet. Continue to maintain the DPW fueling systems within the island for all County Agencies and departments fueling needs. Special Projects/Assistance- Continued to repair and maintain 12 Coordinated Service vehicles, 2 Parking Meter vehicles, and performed periodic repairs to 2 Police buses used for the DARE program. Fabricated new pipe railings for the highways division which will be installed by the commonly known Ice Pond, located on Kalanianaole avenue. 209 P4BLIC WORKS .................... --- ........................................................................................ AUTOMOTIVE Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Average Monthly Repair Orders Completed (By Staff vs. Contract): — 26 26 Garaa-. 87.3%(110/14) 96%(128/5) 90.5(115/11) Construction Egutment 91%(64/6) 95-4- (60/3) 91.1%(67/6 Solid Waste 91.5%(35/3) 94%(50/3) 91%(34/3) Weldp_ 92.4%(13/1) 960/3 (24,11) 93%(14/1) AveraEe Month!Repair Order Backlog: Garage 32 18 28 Construction Equipment 30 36 27 Solid Waste 17 19 15 Welding 3 5 2 Additional Information: Average Monthly Repair Orders Received (Including Prior Month's Carryovers): Garage 167 156 178 Construction E• u0/ 103 135 124 Solid Waste 54 80 55 wel4m �j 17 40 20 No. of Equipment Damage Reports 0 0 1 Program Expenditures 210 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions — 26 26 26 Salaries and Wages 745,823 874,072 892,919 2Rerations 1,016,557 1,152,186 1,164,953 EqLfi2ment 14,143 22,100 8,600 Program Total 1,776,523 2,048,358 2,066,472 210 IN 9BLIC WORKS Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Total 26 26 26 211 s Program Description The Flood Conirol Program involves maintaining, operating, inspecting and repairing the flood control structures, levees, dams, spillways, channels and drainage areas on a regular basis. Program Objectives 1. Continue to conduct semi-annual inspections of flood control system. 2. Continue to maintain flood control systems. a. Prevent deterioration of structures by repairing within six months. b. Clear debris such as inud, rocks, branches, etc. from channel within three months. c. Control weed and brush growth by using herbicides and mowing quarterly. Program Highlights Assisted in the removal of trees that blocked the Wailoa Stream. This Waipio Valley Domes Protection Project was coordinated with the National Resources Conservation Service. Completed major cleaning of the Keopu heights Subdivision flood channel in the North Kona District. Continued to perform maintenance and repair work of various flood control systems islandwide. 212 TTI T -S ........ ....................«<. FLOOD CONTROL Program Measures Program Expenditures FY 2001-02 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Semi -Annual Inspections 2 2 2 Flood Control Systems 24 24 24 Additional Information: South Hilo District: Alenaio _°rr4, Ainako, Iwalani, Palai, Ainaola, Haihai, Kawili, Waiolama, Akolea, Waiak —, Wailoa I I I I 11 North 1-iilo liarnakua District: Kalo a, >Vai io 2 2 2 North/South Kohala District: Puuka u I I I North/South Iona District: Kainaliu, Kco u, Kona Coffc . Mill, Keo u Heights 4 4 4 Ka'u District: Paauau, Naalehu, Waiohinu, Bamboo Forest 4 4 4 Puna District: North Kular_i, Kukui Camp Road 2 2 2 Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Request Operations 164,397 153,939 153,939 Program Total 164,397 153,939 153,939 213 Ek S EA R--�CH I'N., - E" V L,, 0 - P) M / --;'- -, E �N, RESEARCH & DEVELOPMENT PRTT SUMMARY Mission Statement To enhance the quality of life for the people of Hawai'i County through sustainable development programs aimed at retaining and expanding existing business, diversifying the economy, and attract=ng new economic activity. Department Goals Tourism 1. To increase the number of visitors and/or their length of stay on the Big Island. 2. To support major market destination promotions for marketing and advertising the Island of Hawaii. 3. To improve the quality of the visitors' stay through product development and visitor enhancement programs. 4. To support the development of programs that create awareness and education for the rich cultural resources of the Big Island. 5. To encourage the pm -servation of flawai'i's unique quality of life, values, and vision for the benefit of its people. Agriculture 1. To maintain the Big Island's agricultural character because of its importance to local lifestyles and tourism. 2. To preserve agriculture as a significant part of Hawai'i's economy. Economic 1level0naneut 1. To assist existing businesses in expansion, diversification efforts, and the ability to compete in Hawai'i's economy. 2. To encourage and support the development of new industries in Hawaii County. 3. To coordinate efforts to prepare and maintain Hawaii Island's workforce, to obtain the necessary skills',: compete, and to prepare for changing requirements of employment created by and for jobs created by emerging industries. 4. To empower communities through capacity building that addresses economic development from a community-based perspective. Fending Source and Position Count General Fund $ l,a 4,751 General Fund 8 Grant Revenue $ 585.000 Grant Revenue 3 Total Budget: $ 1,€i€39,751 Total Number of positions 11 214 RESEARCH & DEVELOPMENT ......... . ,....., ... ....... ........ ..... ....... :.. DEPARTMENT SUMMARY Department Goes (continued) Energy 1. To increase the efficiency of energy use in the public and private sectors thereby strengthening the economy of the Big Island. 2. To participate in energy related planning and decision-making processes that affect Hawai' i County. 3. To promote the use of renewable energy resources. 4. To increase the County's energy emergency preparedness. 5. To foster the growth of high technology industries on the Big Island. Filar 1. To market and promote the Big Island as a film destination to filmmakers worldwide. 2. To cultivate the Big Island Film Industry by partnering with the State and County Film Offices and the industry as a whole. 3. To provide a resourceful environment for productions to complete successful productions. 4. To cultivate, the Big Island Film Industry through education. 5. To develop state-of-the-art technology systems. Hawaii County Resource Center • Information Resource Program 1. To be responsive and alert to user's changing information needs. 2. To collect and develop statistical data for decision-making, program development and policymaking. 3. To provide information resources that are easily accessible, relevant, reliable and up-to-date. 4. To provide information services to County departments, other governmental agencies, businesses, community groups, and the general public. 5. To select, acquire, organize and maintain a collection of resource materials in support of County programs. 6. To continue to develop a grant center in Hawaii County for the pursuit of external funding, resources, and capacity buil=ding within community organizations and County departments. 215 RESEARCH & DEVELOPMENT .............. .................................................... ...........:... . ....:.. DEPARTMENT SUMMARY Department Gals (continued) • Capacity Building Program 1. To increase the capacity of Hawaii Island's communities and County departments to secure a higher level of funding, thus creating and sustaining a higher level of community-based programs and projects with a special emphasis on economic development. 2. To increase the number of organizations successfully running community-based economic development projects on Hawaii Island. 3. To increase the capacity of Hawaii Island's community organizations to build and maintain stronger organizations, thus providing a greater level of service to Plawai'i Island residents and building stronger communities. 216 RESEARCH DEVELOPMENT AGRICULTURE URE Program Description. The program provides facilitative leadership to both the public and private sectors to support the sustainable development of agriculture, forestry, aquaculture, fisheries and other natural resources. Activities include financial support and coordination of agricultural resource, education, and marketing programs; data collection, compilation and dissemination; management of collaborative R&D projects; advocacy of local farmers and commodity groups to State: and Federal agencies; and provision of background data and analyses to County policymakers. Programa Objectives 1. Increase the availability of land for sustainable diversified agriculture by 100ra per year. Action Plan — Land Availability • Revise tax code: to encourage real farming. • Facilitate the development of a public-private agricultural parks. 2. Increase the total value of agriculture in Hawaii County at a real rate of 3% per annum. Action Plan — Expansion of Agriculture • Coordinate public and private efoorts for the development of agricultural water on the Big Island during 2004 • Provide direct support for County agricultural extension programs. • Coordinate with Planning Department to develop policies for agricultural tourism. 3. Increase the island's demand for locally produced fresh agricultural products by at least 80 percent. Action Plan — Diversification • Leverage other funds (at least $5 external/$1 County) for agriculture research and marketing. Programa. Highlights R&D understands the importance of diversification in the agriculture industry. It has been very supportive to programs that expose the farming community to new trends in farming technology as well as to new viable crops with bright economic potential. R&D provides seed money to various commodity groups to hold conferences where international scientists who are experts in technology for crops that shove commercial potential to the Big Island are invited to share their knowledge to our farmers. The program contributes to the expansion of a variety of tropical fruits and potted orchids currently grown on the Big Island. 217 RESEARCH & DEVELOPMENT AGRICULTURE Program Highlights (continued) R&D provided seed money to five information and educational programs for fiscal year 2001-2002. R&D leveraged $22,995 of County funds for $12,000 of State funds and $20,500 of private funds to land such programs. In fiscal year 2001-2002, R&D leveraged $78,280 of County funds with $57,000 of State funds and $516,000 of private funds to carry out ten market development and promotion, projects. Fa-rm fairs, in-store demonstrations and food shows have proven effective in creating awareness among: local consumers about the variety of agricultural products grown on our island. R&D provided seed money to produce the initial "Paradise Chef Duel" which is a local version of the international cooking show, "Iron Chef." The first show was aired on August 17, 2002, on KOMB. The show highlighted the Kamuela beef and participation of Peter Merriman. It also promoted other Big Island products, including flowers. The show created lots of excitement from the viewers. With this show, R&D leveraged its funds at a ratio of 1:16. In the area of research, R&D leveraged $31,500 of County's funds for $91,000 of State funds and $227;200 of private funds. Utilization of agricultural waste for use in other sectors of the industry had been encouraged and supported by R&D. R&D provided seed money to two research pn.)jects that will investigate the use of green waste, including wood chips as anthurium growing media and the conversion of Hawaii guinea grass into high energy feed product for cattle. The anthurium industry uses considerable quantities of imported potting medii which constitute a significant expense to the farmers. On the other hand, finishing of the cattle has been done on the mainland du.- to the prohibitive cost of the feed on the isl ind. Positive results of these projects would enhance the competitiveness of the anthunum and cattle industries. The information on the all-Laloid content of transgenic papaya is the remaining piece of information needed by the Japan government in deciding the acceptance of transgenic papaya in Japan. R&D provided the required funds to conduct the research to satisfy the requirements. Acceptance of transgenic papaya in Japan will greatly help the industry currently facing marketing problems. The County -supported papaya quarantine demonstration project is the main supplier of the Kapoho solo for the Japan market. It continues to produce about 11 million pounds per year of Kapoho solo -It a farm gate value of $3.5 million. The cost to the County on this project is about $24,0100, which represents the tax revenue accruing to the County for the land which belongs to Bishop Estate and leased to the County. 218 RSH & DEVELOPMENT ............................ I................................ AGRICULTURE Program Highlights (continued) Phase I of the Ka'u Agriculture Water System in Pahala is completed. The system provides 2.6 million gallons of water per day to the farmers. Currently water is being provided to a total of 1,002 acres of land which are used in the production of aloe vera, potatoes, tropical flowers, cattle, and assorted vegetables. Seed money in the amount of $20,000 that R&D provided for Hawai'is participation in the Natural Product Expo West 2002 at Anaheim, California, allowed eight Big ]island businesses engaged in natural. food products and services to participate in the show. Orders of products placed at the Expo was about $60,000 with potential order of about $5.4 million. Program Measures Program Ex enditures FY 2001-02 Actual FY 2001-02 Actual FY 2002-03 Bud et FY 2003-04 Estimate Pro rams 148,880 Program Tota? 144,017 148,880 Promotions 10 4 4 County Contribution:, $78,280 Private Contributions 516,000 State Cantributions 57,000 Ratio of Total to Cou!s Contributions 1:8.32 Research 5 4 4 County Contribution. $31,500 Private Contribution., 227,200 State & Feder sl Contributions 91,000 Ratio Gf Total to County Contributions 1:11.1 Informatio::!Education 5 4 4 County Contrabutiow $22,995 Private Contributiow. 20,500 State & Feder l Contributions 12,000 Ratio of Total to County Contributiom 1:2A1 Grand Total Contributions $1,055,475 Ratio of Total tis County Contributions butions 1:7:96 Request for Ag. Information and Advice 423 420 425 Inquiries Com uittee/Program Meetings 2,512 2,520 2,525 Attendance 357 360 365 Coordination 54 60 65 Program Ex enditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Operations 144,017 148,880 148,880 Program Tota? 144,017 148,880 148,880 219 RESEARCH & DEVELOPMENT TOURISM Program Description. The Department of Research and Development's tourism program strengthens and expands the tourism industry on the Island of Hawaii by 1) marketing the island to wholesalers, agents, consumers, airlines, and other visitor -related businesses overseas through cooperative partnerships; 2) providing seed grants and matching fund contributions to community groups for the development of tourism products and programs; and 3) supporting efforts to create/develop new island attractions/experiences to add to our island's "mystique" and uniqueness. Programs Objectives 1. Partner with the Big Island Chapter of the Hawaii Visitors and Convention Bureau, Big Island Group, and other appropriate organizations in advertising and marketing programs by June 2004. 2. Provide fianding and/or support to at least ten festivals and four sporting events that attract visitors to the Eland of Hawaii. 3. Provide at least four Fced grants to community groups to develop tourism products and/or programs that enhance the culture and visitor experience. 4. Increase the inventory of tourism resources to facilitate in the planning and development of tourism programs for the Island of Hawaii by June 2004. Program Highlights The Department of Research and Development acknowledges Hawaii Island's infrastructure of visitor industry services, associations, and organizations who promote tourism and enhances the visitors' experience. The health and welfare of Hawaii County's tourism prograr i are contingent upon cooperative relationships and partnerships of those many supportive businesses, agencies, groups, and associations, which continuously pursue the development of tourism programs for the island. These organizations provide valuable resources and expertise to support the work of the department in addressing the needs of the visitor industry. While the economic conditions of the U.S. and international markets directly affect the stability of Hawai'i's visitor industry, the education and awareness of the cultures and traditions of Hawaii continue to see growth. The department's goal is to increase the number of visitors and/or their length of stay on the Island of Hawai' i as o ell as to enhance their experince while here. The total number of visitors fell 6.7 percent to 1,183,005 during 2001 largely due to the affects of 220 RESEARCH & DEVELOPMENT TOURISM Program Highlights (continued) September 11. However, foreign cruise ship arrivals increased by 30.4 percent during 2001 despite September 11. The cruise ship industry showed a 30 percent increase in foreign cruise ship arrival, from 2000 (54,774) to 2-001 (71,425). The cruise ship industry is expected to grow in the coming years. Another goal is to improve the quality of the visitor experience through product development and visitor <-ihancement programs. The department executed 12 contracts totaling $346,000 for activities such as visitor greetings, marketing, cooperative advertising, cultural festivals, and special events. Program measures Program Expenditures FY 2001-02 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Marketing Promotion: Request Operations 302,639 994,500 Total Cost $875,000 $970,000 $900,000 Number of Trade Show Partici ated 22 25 23 Advertising Ca ai_gn: Total Cost $400,000 $450,000 $450,000 Total Value $1,287,000 $1,300,000 $1,300,000 Sponsored Festivals Events 6 6 10 Sponsored Events 3 2 4 Pier Greeds Pro ram: Number of Cruise Ships Greeted 71 50 110 Passers ers on Cruise Shi s 115,235 90,000 120,000 A' ort Greednd , s Program Direct Int'l Plights Greeted 170 175 178 Total Visitor Arrivals: 1,183,005 1,290,000 1,290,000 International: 223,089 315,000 300,000 Domestic 959;916 975,000 990,000 LVisitor Enhancement Program 410,000 460,000 Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Actual B1 d et Request Operations 302,639 994,500 844,500 Program Total 302,639 994,500 844,500 221 RESEARCH & DEVELOPMENT ........ ECONOMIC DEVELOPMENT Program Descriptio The Business and Community Economic Development Program administers contracts that influence the gro`vth and restructuring of the economy to enhance the well-being of Hawaii County. Activitizs include creation of new enterprises, expansion and nurturing of existing businesses, coordination of job training for Big Island's workforce for employment in existing and emerging industries in partnership with Federal, State and private entities, and the facilitation of community capacity building to address economic development from a community-based perspective. Program Objectives 1. Administer the Enterprise Zone (EZ) program and coordinate with the Department of Business, Economic Development & Tourism (DBEDT) for the dissemination of EZ information and to promotc the enterprise zones via meetings and literature. Increase number of tenants by ten businesses. 2. Complete a five-year Comprehensive Economic Development Strategy (CEDS) according to Economic Development Administration (EDA) guidelines to qualify County of Hawaii pn-,)jects for Federal funding by December 2003. 3. Assist five community-based organizations with economic development projects to build leadership capacity to enable organizations to create employment opportunities by June 2004. 4. Provide support and fending for the development of the Hawaiian Heritage Corridor Project by Janne 2004. 5. Develop partnerships to enhance the health and wellness industry for Hawaii County by June 2004. 6. Assist DBEDT in the development of the Hilo Foreign -Trade Program to encourage manufacturing, stimulate capital investment, generate employment opportunities, and enhance international trade by June 2004. 7. Support opportunities to partner in. preparing the workforce for anticipated job opportwnities and assist incumbent workers for job advancements through training or retraining by June 2004. 222 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights R&D's economic development program directs its resources to attract businesses to the Big Island and encourages the improvement of existing businesses. During fiscal year 2001-2002, R&D provided a total of $66,000 to eight organizations for economic development projects. The looney was used to leverage a total of $494,746 from other sources. The ratio of County funds to the leveraged funds is 1:7.5. List of Funded Projects for Fiscal Year 2001-2002 County Funding Other Funding Kona Heritage Ranch Kona Historical Society Educational Serninar to Ensure Kona Pacific Farmers Cooperative Quality Production of Produce Healing Island Initiative Five Mtn. Medical Community, Inc. O'okala Community Ctr & Hamakua Diversified Agricultural Plantation Marketplace Association Initially Funded in Previous Year Bridging the Economic Divide to Create Jobs and Expand Business Opportunities in the District of Ka' u Office of Community Service Just -In -Time workforce Trng. And University of Hawai' i at Hilo Technology Centers Rural Development Program $ 3,000 5,000 10,000 3,000 20,000 20,000 Holualoa Heritage Corridor Brochure Pulama la Kona Heritage Preservation 5,000 Council Hawaiian Heritage Corridor 33,600 5,590 164,000 3,000 55,340 227,416 5,800 R&D continues to fund corridor projects as a result of the growing interest in cultural and historical Native Hawaiiwi aspects of the Big Island's history. R&D provided funding for a Drive Guide brochure of a five -mile segment of Holualoa Highway and an irrigation system at the Kona Heritage Living Museum. This project will tell the story of everyday life of the ranching community. Foreign -Trade Zone (FTZ) The Hilo FTZ located at the old Hilo airport site continues operation under Foreign. -Trade Zone 9 in coordination with R&D. As a result of advocacy efforts by the County, the Department of Business, Economic Development & Tourism (DBEDT) established a quarter -time position locally for oversight and marketing of the Hilo FTZ. 223 RESEARCH & DEVELOPMENT ,...,,. ECONOMIC DEVELOPMENT Program Highlights (continued) The current tenant, Gemini Telescope, occupies the entire building and was given notice to vacate the building. A marketing plan to find a suitable tenant to replace Gemini is being developed along with other possible developments for the site. R&D assists in the coordination and operation of the Hilo FTZ, which is under the jurisdiction of Foreign - Trade Zone 9. Enterprise Zone (EZ) Governor Cayetano granted the County its requested amendment to increase the size of five of the six designated Enterprise Zones: Hilo -Puna, Hamakua, Kohala, Kona I and II, and Ka'u. The expansion added 164,000 acres to the 490,000 acres already designated enterprise zones for a total of 654,000 acres, which covers basically the eligible area around the perimeter of she island. Enterprise Zones extend certain tax benefits to companies to encourage start-ups or expansion of existing businesses. This year 13 new businesses enrolled in the program for a total participation o:' 50 plus 8 pending businesses. R&D administers this prograin at the County level and coordinates with DBEDT at the State level. Economic Development Administration (EPA) The Comprehensive Economic Development Strategy (CEDS) provides a program of economic development for the County of Hawaii and the EDA to pursue. Using CEDS as a planning vehicle for economic development, EDA funded the following County of Hawai' i projects; 224 EDA Funding Matching Funds On Going Projects Volcano Art Center Phase I $ 650,000 $ 650,000 Pacific Aquaculture & Coastal 1,990,000 1,049,000 Resource Center Hazard Mitigation Plan 200,000 85,714 Macadamia Industry 100,000 42,860 Marketing Project Bank of Hawaii Business 625,000 1,460,068 Incubator Project 224 ?,§JNOM1C DEVELOPMENT Program Highlights (continued) Project Completed this Year Ka'u Feasibility Study for Food 30,000 15,000 Processing & Visitor Ctr Total Funding $3,595,000 $3,302,642 R&D is working with the University of Hawaii at Hilo and Hawaii Community College on the Bank of Hawaii building which: will be renovated into a Small Business Incubator. Earlier in the year, R&D participated in the three-day resign Charrette for planning and design of the building. The project was put out to bid, and a construction contract was awarded to GW Construction. Construction will begin. in September 2002, and the project will be completed by October 2003. Ka'u Economic Development Because of a weak economy in the Ka'u District, R&D has worked with several non- profit organizations in Ka'u to establish economic development at the grass-roots level. R&D has provided fundir:g for community organizing and planning for an action plan for economic development t, be developed by the community. The feasibility study of a food processing facility and visitor center in Ka'u funded by EDA was completed. It was determined that a coffee processing and visitor center in the town of Pahala would provide a means to stimulate the, growth of the coffee industry in Ka'u, maintain an agricultural lifestyle, and increase tourism in the district. Incubator Kitchens R&D provided technical assistance and support to the incubator kitchens: Hilo, Hakalau, Honokaa and Paauilo. These incubator kitchens offer opportunity for residents to begin entrepreneurial ventures �svhere unemployed and underemployed persons are able to receive training for employment. Rural Development Project R&D has established a collaborative partnership with Hawaii Community College's Rural Development Project to identify and support ways to diversify the island's economy by creating job opportunities and assisting with preparing the workforce for anticipated jobs. 225 RESEARCH & DEVELOPMENT ............ .....------------------------ .. . ........................ ECONOMIC DEVELOPMENT Program Highlights (continued) Project Storm R&D provided technical assistance to Project Storm in the Puna District. As a result of a strategic planning process, the group has focused on improving transportation services in the district. Hele-On plans two additional routes into Puna and to provide transportation from Pahoa to the subdi-inions between 5:30 and 6:00 p.m. for students and workers. Five Mountains Medical, Community R&D provided Funding to develop Hawaii as a "Healing Island" through support of promotional activities that establishes the island as an international health and healing destination. Program Measures Program Expenditures FY 2001-02 - Actual FY 2001-02 Netual FY 2002-03 Budget FY 2003-04 Estimate New EZ Partici anti 13 11 10 In uiries and -Requests 582 550 550 Comraittee,/RmEair Meetings:. Attendance 82 90 75 Coordination 64 75 60 Grant Assistance and RFP Dis—.ibution 28 25 25 Program Expenditures FY 2001-02 - Actual FY 200-2-03 Budget FY 2003-04 Estimate Operations 123,043 113,100 113,100 Projzram Total 123,043 113,100 113,100 226 RESEARCH DEVELOPMENT .. ......... ......... ENERGY Program Description The Energy Program participates in State and utility energy planning and regulatory programs; implements a comprehensive energy efficiency and renewable energy program for the County; implemcnts the County's energy emergency preparedness program; and. fosters the growth of technology based industries in Hawaii County. Program Objectives 1. Monitor energy savings from retrofits carried out by a performance contract at the Hilo Public Safety Building and Kona Police Station. Administer this contract as needed. 2. implement cost-effective lighting retrofits in County facilities as funding and available in-house County manpower permit. 3. Represent the interest of Hawaii County in the Utility's Integrated Resource Planning, in PUC dockets and at the Hawaii State legislature. 4. Introduce amendments to Article 2, Building Energy Efficiency Standards of the Hawaii County Building Code, to incorporate updated levels of energy efficiency by June 30, 2004. 5. Maintain County energy emergency plans consistent with State energy emergency plans. 6. Facilitate energy efficiency programs in the Department of Water Supply (DWS) and provide administrative oversight of the $42,810 awarded DWS by U.S. Department of Energy (DoE). 7. Participate in the Rebuild America (RBA) program to obtain technical assistance and grants from the U.S. DoE. a) Administer the $17,150 grant awarded by the U.S. DoE's Rebuild America initiative for impl ;mentation of an Energy $mart Schools program at the West Hawaii Explorations Academy to projected completion in August 2003. b) Provide assistance to other organizations and communities interested in implementing energy efficiency measures and/or obtaining grants. 8. Apply for utility Demand Side Management (DSM) rebates for energy efficiency measures installed at County facil"cies by June 30, 2004. 9. Foster the growth of existing and new scientific and high technology industries in Hawaii County. 227 RESEARCH & DEVELOPMENT ENERGY Program Highlights Honeywell Inc. completed retrofits by performance contract to the lighting and air conditioning systems at the Hilo Public Safety Building and the Kona Police Station. Total cost of this project was $1,352,320. Honeywell has guaranteed annual energy cost savings of $139,269 Due to increased system efficiencies. Audited savings for the first six months of post retrofit operation were on target value at $70,441. Cumulative cost savings resulting `rom retrofits curried out to a total of thirty County facilities under the overall energy efficiency program totaled $530,559 to June 30, 2002. In October 2001, consultant Steve Bolles submitted his Energy Program Report for Districts II and III of the Department of Water Supply (DWS). When combined with the results for District -s I and IV, potential annual savings total $1.6 million. The estimated cost to carry out all required retrofit measures is $7.6 million. DWS has embarked on an in-house program for the near term implementation of retrofit measures. The Energy Coordinator identified a grant opportunity for DWS and worked with their staff and consultant to prepare an application to the U.S. Department of Energy. The application was successful and a grant for $42,810 was awarded under the Rebuild America program to assist DWS in implementing its energy efficiency program. Demand Side Management (DSM) rebates totaling $14,344 were received from HELCO for the energy efficiency measures implemented in various County facilities. In September 2001, flac. Hawaii Electric Light Company presented the Hawaii County Energy Coordinator with their "Project of the Year" award for the retrofits to the Hawaii County Building and 27 fire and police stations. 228 RESEARCH & DEVELOPMENT .... ........ ................... ............ ......... .......... ....... ........... ............................... ENERGY Program Measures Includes the Neighbor island Energy Assistance Program (NIEAP) grant from US DOE (via DBEDT- ERT) that funds the County F-ergy Coordinator position. Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Number of Positions Actual Budget Budget Energy Savings from RetrofifF.- 45,331 49,344 49,344 • Annual savings from retrafits completed in the $139,269 $2,000 $4,000 year 14,446 I - 1,000 TIELCO IRP, PUC Dockets 0'e. Legislative: 1102,584 57,144 60,000 • Meetings atterded/arranged 5 6 6 • Testimonies & other F.ub,-,-,3i,,tals 6 6 6 Amendments to County Buildnig Code Energy Efficiency Standard_.- 0 0 1 Update County EEP Plans: Meetings• attended/arramed 4 4 4 D JES EE Prograin Collaboration: • Meetings attended/arranged 5 4 6 • Grant awards facilitated - $42,810 - Rebuild Xmeriea Program • Meetings amnded/arrap.g.ed 13 12 12 • Grant awards received* $72,450 $57,800 $58,600 Apply for Utility DSM Rebate.: Total amount of rebates received $14,344 $5,000 $2,500 Growth ofSeitmce & Technology Industries: Meetings attcnded/arranged: 23 24 24 Includes the Neighbor island Energy Assistance Program (NIEAP) grant from US DOE (via DBEDT- ERT) that funds the County F-ergy Coordinator position. Program Expenditures Personnel Position Summary FY 2001-02 FY 2002-03 FY 2003-04 Position Title Authorized Authorized Request Economic Development- Speci Aist Ill Total 229 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Re vest Number of Positions — I I Salaries and -Wages 45,331 49,344 49,344 Operations 242,807 7,800 9,656 Eguipmer t 14,446 I - 1,000 Program Total 1102,584 57,144 60,000 Personnel Position Summary FY 2001-02 FY 2002-03 FY 2003-04 Position Title Authorized Authorized Request Economic Development- Speci Aist Ill Total 229 RESEARCH & DEVELOPMENT INFORMATION RESOURCE & GRANT CENTER Program Description The Information Resource Center collects, maintains and disseminates statistical, reference and program ir_forrnation to County and State agencies, and the general public. The Grant Center's function is to build capacity within County government and the community through trahning, resource development, technical assistance, and practical applications in grant proposal writing and community-based development concepts. Program Objectives • Information Resource Program 1. Collect statistical information for the County of Hawai 'i Data Book by June 2004. 2. Compile monthly economic data (showing previous year comparisons) and distribute to interested parties as the County of Hawai 'i Statistics; provide accessibility via County of Hawai'i's web site. 3. Fulfill research and informational needs of the County through the acquisition and maintenance of relevant research materials. 4. Maintain a clip file of articles of interest to, and in support of departmental programs, and generate an annual subject index of articles affecting Hawaii County by June 2004. 5. Maintain the Library Information System (LIS) database by classifying and cataloging library materials. 6. Provide research .assistance to fulfill the data requirements of grant proposals. 7. Respond to requests for statistical, reference and program information daily and on demand. 8. Review and update the County of Hawai 'i Facts & Figures, published by the Department of Bu-,iness, Economic Development & Tourism by June 2004; provide accessibility via County of Hawai'i's web site. 9. Provide training and technical assistance for department designees and community volunteers in grant writing. • Capacity Building Program 1. Offer training curriculum for community organizations and County departments in scheduled sessions in fiscal year 2003-2004. 2. Manage a cadre of skilled community facilitators to liaison between communities and County departments toward collaborative problem solving and grant writing opportunities. 3. Train. 60 organizations and 10 County departments in grantsmanship and strategic fundraising. 230 INFORMA DELFT RESOURCE & GAN CENTER Program Objectives (continued) 4. Increase the influx of funding for Hawai'i Island communities and County departments by /15 percent by the end of fiscal year 2004. 5. Implement quarterly meetings of a "grant writers network" and integrate with a funders reception bi-annually. 6. Enlist at least ten Hawaii Island organizations to attend HACBED's annual "Community Connections" classes. 7. Identify and support at least one community-based initiative per district of Hawaii Island. 8. Provide training for community organizations and County departments periodically during fiscal year 2004. 9. Convene regional meetings of Nonprofits on a quarterly basis during fiscal year 2004. Program Highlights Information Resource Program 1. Continued updating County of illawai 'i Data Book. 2. The County of Ha=wai'i Data Book again has been made accessible via County's web site: www.co.`�.waii.hi.us 3. Cultivated commu.nity-building by linking people with information needed for business loans, plans, grant applications, etc. 4. Provided crucial business start-up information. 5. Publicized and promoted use of the County of Hawaii web sites: w-;vw.co.h^;.Taii,hi.us; wyv .b. . la-: r. .core; and aw:.€ilmbi�is.lana.com as well as Other - --- ..i. _.-_.- _.... _b_-- - - om request -specific sites; in its continual efforts at providing freedom of, and access to information. 6. Published and distributed County of Hawaii Statistics monthly. 7. Published NewsFiie. 0 Capacity Building Program Provided: 1. Assistance with gnmt searches. 2. Technical assistance with grant proposals. 3. Training in grantsmanship and fundraising. 4. Training and coaching in leadership and organizational development. 5. Facilitation and strategic planning. 6. Dissemination, collection, and compilation of a Hawaii Island nonprofit survey. 231 RESEARCH & DEVELOPMENT INFORMATION RESOURCE & GRANT CENTER Program Highlights (continued) Developed: 1. A temporary physical site for provision of services within the County Building. 2. A corps of trained volunteers to provide technical assistance in grant writing. 3. Various partnerships toward the development of the HCRC concept. 4. An oversight committee whose members will provide planning, guidance, partnering, and advising functions to the HCRC. Secured: $10,000 worth of equipment and supplies from a Hawai'i Community College Rural Development Grant toward the development of the HCRC. Program Measures Information Resource Program FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Acquisitions 240 265 265 Cataloging 165 185 185 Circulation/Interlibrary Loan 120 65 130 Correspondence 145 255 150 Data Book 6,425 6,080 6,500 tJ dates 325 280 330 Web Visits 6,100 5,800 6,205 Inquiries/Reference 2,512 2,180 2,520 Census Data 1,225 1,230 1,250 Other 1,287 950 1,300 Publications 3 3 3 County of 1lawas' i Data look Biennial Biennial Biennial Countyof I-Iawai'i Statistir.t Monthi Monthly Mont NewsFile Annual Annual Annual 232 RESEARCH & DEVELOPMENT INFORMATION RESOURCE & GRANT CENTER Program Measures (continued) Capacity Building Program.. FY 2001-02 FY 2002-03 Actual Budget FY 2003-04 Estimate Develop Training Cunjiculumf - - I Identify Cadre of 'Volunteers - - - - - - - 2 10 Provide ITg. to 60 Or s. & 10 Cq. Depts. - 2 4 Increase Grarif income - - 2511 - Grant Writer. Net -work Meetpgs - - 4 upport One Initiative Per District - - 9 Convenc Re Tonal Meetings -.f Nonprofits - - 4 Program Expenditures 233 FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Estima e Operations 37,915 37,915 Program Total 37,915 37,915 233 RESEARCH & DEVELOPMENT FILM Program Description The Film Program's mission. is to nurture the local film industry, promote the Big Island worldwide as a film destination and provide a resourceful, cost efficient, film friendly environment to all productions by partnering with the Big Island community. Program Objectives 1. Market, promote, and advertise the Big Island in conjunction with the Film Offices of the Hawaiian Islands by hosting industry events and instituting an advertising campaign. 2. Provide support services to over 100 production companies before, during, and after on -island production. 3. Participate in film industry organizations and on industry boards to support the growth of the industry, on average of 12 times a year. 4. Participate in trade shows, festivals and conferences pertaining to the film industry at least five times a year. 5. Work with universities, unions, extension programs and industry membership organizations to bring film educational programs to the Big Island. 6. Host and/or assist and coordinate f nniliarization and scouting tours for at least five large feature or television potential productions interested in filming on the Big Island. 7. Provide interviews and information to numerous industry media, locally, nationally and internationally. 8. Inform and educate the community to the practices of the film industry by attending at least three functions and providing at least two speeches. 9. Continue the development ofthe digital imaging system and the relational, searchable database for the Film Office web site. Continue upgrades as necessary. Program Highlights 1. Big Island specific ads were completed and placed in trade publications. The Film Offices of the Hawaiian Islands completed a national mahalo campaign to productions that shot in Hawaii. Poster inserts and double truck national ads were completed and placed in industry magazines. Poster inserts were used as promo items. 2. Participated in the Association of Filial Commissioners "Cineposium," Hawaii International Film Festival, Sundance Film Festival, University of Hawaii Film School Conference, Locations 2002 MCP Trade Show, and the Hawaii State Legislative Film Industry Day. 234 RESEARCH & DEVELOPMENT :. FILM Program Highlights (continued) 3. Marketed the Big Island in the world market as a viable film destination, responding to approximately 245 requests for film information of which last year resulted in over 128 productions completed on the island. Provided support to productions filming on the Big Island before, during and after the on -island production. 4. Hosted and coordinated scouting for three television shows, two reality shows and one series, "The Last Resort" and "Blind Bate" reality shows, and Filmwerks for a kickboxing pilot. Hosted Revolution Films three times for a potential Bruce Willis feature. 5. Participated in eight Ilawai'i Television and Film Development Board meetings, four Hawaii Film and Entertainment Board meetings, eight Film Offices of the Hawaiian Islands meetings and one Film. and Video Association of Hawaii meeting. 6. Completed Phase I of the digital image bank for the Film Office photo library. 7. Continued the development and monthly update of the Film Office web site. 8. Increased the database of commuinity support services by 100 people/companies. 9. Attended Na Leo `O Ilawai'i Board meetings; presenter at the State Water Conference, the Kona Rotary Club, and the Film and Video Association of Hawaii; gave interviews on the Big Island film industry to the Honolulu Star Bulletin, the West Hawaii Today, Production Update, Hawaii Film and Video Magazine, and Hawaii Magazine; and appeared on TV community program, "What's Up in the County," and on KPUA radio. Program Measures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Inquiries 245 300 300 Productions Completed 128 145 150 Production Revenues $6 million $6 million $7 million Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Request Operations 2,728 - - Pro am Total 2,728 - - 235 Maw REACH & DEVELOPMENT Program Expenditures Personnel Position. Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 9 10 10 Salaries and Wages 337,499 365,230 376,156 Operations 26,706 24,200 24,200 E ui meat 3,830 1 5,000 5,000 Program Tota? 378,035 339,430 405,356 Personnel Position. Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Reg est Director of Research & Dcvelo men' 1 1 1 Deputy Director of l -f esearch & Development 1 1 1 Account Clerk 1 1 - Accountant I Tema - 1 1 Clerk III 1 1 1 Economic Development Specialist 11 - _ 1 Economic Develo rnent Specialist 111 3 3 3 Private Secretary 1 1 1 Resource Matenals S eciahst 1 1 1 Total 9 10 10 236 Hm . .... A F JND PUBLIC WORKS .............. - ..... .. ...... ............ .. ... .................... ......... HIGHWAY FUND Mission Statement To maintain and continually make improvements to the County's roadway transportation system to permit the safe and efficient movement of people and goods around the island. Department Goals 1. To provide leadership, administrative and technical support to accomplish Division Program . 2. To provide a safe roadway for the public's use. 3. To be prepared to assist Civil Defense in emergencies. 4. To update highway inventory records and maps. 5. To continue the resurfacing progr<;-,ni- islandwide. 6. To develop and implement operational and technical programs for traffic control devices. 7. To provide timely maintenance of traffic control devices through improved scheduling of projects and persODTICL 8. To develop a system for rapid retrieval of records and documents to support litigation and planning activities. 9. To establish program s to promote highway safety by the development and implementation of highway safety standards and procedures. 10. To operate and maintain traffic signal and street light programs for the County. Funding Source and. Position Count 237 I TRAFFIC DIVISION Program Description The Traffic Division is responsible for all activities necessary to install, operate and maintain streetlights, trafFic signals, and traffic signs and markings on the County of Hawai'i's roadways to provide the public with a safe and efficient County highway system. Administration (Supvort Staff and Planning/Investigation) Responsible for all administrative activities of the division and the technical requirements for traffic control devices in accordance with national standards and guidelines, including: 0 1. Maintain programs to promote highway safety and administering Federal and/or State funding to implement traffic safety programs and projects. 2. Reviewing subdivision, change of zone and other plans and studies for compliance with division standards, policies and guidelines. 3. Investigating complaints and requersts for traffic control devices and plans projects to implement new traffic: controls and mitigate existing problems. 4. Providino, technical, support to the various highway safety councils and island wide traffic safety committees, including the State Motor Vehicle Safety Office. Traffic Signals and Strectlights Responsible for the desig�i, installation, operation and maintenance of all traffic signals and streetlights on Court highways and maintaining traffic signals and streetlights on State highways, including: 1. Developing and implementing priorities for traffic signal and street light installations. 2. Maintaining a computerized traffic signal and streetlight database. 3. Developing and implementing energy conservation programs, such as conversions from incandescent lighting to LED lights. 4. Developing and irnp' Rma-Int-ing uninterruptible power supplies (UPS) for continuous traffic signal operations during power outages. 5. Continue to add signal systems to traffic signal server for real time monitoring and database adjustments, 238 19M TRAFFIC DIVISION Program Description (continued) Traffic Signs and Markings Responsible for the installation, operation and maintenance of all traffic control signs and pavement markings on County highways, including assisting other departments and agencies with traffic control signs and pavement markings at off-hig-111way County facilities. Program Highlights Projects Complete,'- a_- Traffic Education Program, Pedestrian Safety Awareness Program, "HOT DOT" Program, Infant Restraint Program Embedded flashing light installed at A.Iii Drive/Kahakai Road, North Kona Upgrade Kaleiopapa undexground electrical system, North Kona Restripe H,.,,;.,y 132, from State Highway 130 to Pohoiki Road Junction, Puna Restripe Hwy 11 and Wabda Road, North Kona Restripe Hwy 11, Old M-.,-,.-.ialahoa Highway, and Walua Road, North Kona Striping work on Aupuni Street, South Hilo Restripe Pauahi Street, South Hilo Lanikaula S+reelu,"Mariono Street traffic signal installation, South Hilo Mohouli Street Extension..., South Hilo Kanoelehua Avenue/Kahaopea Street traffic signal installation, South Hilo Downtown Hilo traffic signal upgrades — 9 intersections, South Hilo Hwy 130 at Kalapana Road traffic sigral installation, Puna Hwy 11 at Kamehameha School traffic signal installation, Puna Aloha Kona Drive, P-15, underground repair, North Kona Timing and optimization,/coordination of traffic signals: Mohouli Street at Katurnana Drive Mohouli Street at Komohana Street Mohouli Street at Kinoole Street Mohouli Street at Kilauea Avenue Speed hump installation 4 n restriping Royal Poinciana Drive, North Kona 239 PUBLIC WORKS TRAFFIC DIVISION Program Objectives Administration (Support Staff & Planning/Investigations) 1. Review construction plans, traffic studies, change of zones, variances, etc., within 10 working days 90% of the time. 2. Investigate and resolve complaints and requests for new traffic control devices, including appropriate traffic studies within 90 days 90% of the time. 3. Review andapprove road closure permit applications within 5 working days 100% of the time. Traffic Signal & Street Light 1. Repair defective street lights when reported (S. Hilo, N. Hilo, Puna, N.& S. Kona) within 3 working days 90% of the time. 2. Repair defective street_ lights when reported (Ka'u, N. & S. Kohala & Hamakua) within 7 working day; 90% of the time. 3. Investigate and resolve traffic signal complaints within 3 working days 95% of the time. 4. Complete 100% of the conversion of incandescent green signals to L.E.D.s, part of Traffic Division's Energy Conservation Program. Traffic Signs & Markings 1. Complete work orders for new traffic control devices within 3 months 90% of the time. 2. Complete maintenance work orders within 3 months 85% of the time. 3. Fabricate 2,700 traffic control signs. 4. Stripe or restripe 120 Miles of traffic pavement markings. 5. Install 6,500 new or replacement raised pavement markers. 240 PUBLIC WORKS TRAFFIC DIVISION Program Measures PZ119I FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Administration (Support Staff & Plannin ,`Investi ations Construction Plans Reviewed 92 150 150 Percentage of Plan Reviews Completed in 10 Working Days 79% 90% 90% Complaints/Requests Checked (Signs & Markin s) 139 280 200 Percentage of Investigate and l'.,esolve Complaints in 90 Das 87% 95% 95% Road Closure Pernmits Reviewed 82 100 150 Percentage of Road Closure; Permits Reviewed in 5 Working Days 100% 95% 100% Additional Information Work Orders Issued (Signs & Markings) 97 250 200 h$ Traffic Sfi nal & Street Ugh',' Street Light Service Calls 1,687 2,800 2,800 Percent of Service Calls Completed in 3 Working Days S. Hlilo, N. Milo, Puna, & I.T. ?- S. Kona} 59% 90% 90% Percent of Service Calls Court feted in 7 Working Days (Kau, N. & S. Kohala & Ila- makz:a 80% 90% 90% Traffic Signal Service Calf 770 1,020 1,020 Percent of Service Calls C=Trleted in 3 Working Das 95% 95% 95% Convert Incandescent green: signals to L.E.D. (Energy Conservation Proram 0% 50% 50% Additional Information --- ---------------------------------------- I I --- Street Lights I her ized Dui . Fiscal Year 207 150 150 Total Energised Street Lights 8,215 8,700 8,515 Signalized lntz rsection ( Includes 33 State Signals, 1 DHHL Signal & County Si pals not activated; plus flashing beacons 84 98 87 Total Embedded Crosswalk Lights 2 5 6 Traffic Signs °& Markings Work Orders for New Traffic Control Devices Completed 134 200 150 Percent Work Orders Completed in 3 Months. 84% 95% 95% Maintenance 1AT€ork. Orders Issued; Cem feted 747 900 900 Percent of Work Orders Conn. feted in 6 Months, 95% 85% 95% Signs Fabricated 2,436 2,700 2,700 Road Miles of Traffic Lives Printed 120 120 110 Raised Pavement Markers Ins .fled 5,602 6,500 6,500 PZ119I PUBLIC WORKS TRAFFIC L IVIS ON Program. Expenditures Personnel Position Summary Position 'Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 eguest Number of Positions 28 2 29 Salaries and Wages 965,352 1,088,114 1,131,398 erations 1,804,444 2,678,178 2,268,801 Equipment 164,242 2i07,700 6,35® Program Total 2,934,038 3,973,992 3,406,549 Personnel Position Summary Position 'Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Ike vest ADMINISTRATION: Civil Emzineer VI 1 1 1 Civil Enginecr IV 1 1 1 Construction Inspector Tem 1 1 1 Trade Technician II 1 1 1 Senior Account Clerk 1 1 1 Clerl. II 1 1 1 Student 3I-elr:er I 1 1 1 TRAFFIC.SIGN A.T S & STR FT LIGHTS: Traf=a€ gperations Supervisor 1 1 1 Traffic Technicimn# l 2 2 2 Lead Traffic Electrician 1 1 1 Maintenance Electrician 1 1 1 Traffic Electric imn 3 3 3 TRAFFIC SIGNS & �::' �`e�liniri3ii-li?vesti.,a`c�:: Traffic 1 1 1 Traffic Signs & Markings Sup^>:^rvisar II 1 1 1 Traf c Si ns & l lark#!n s SLjE visor I - - 1 Lead Traffic wi z'. Marking> Painter 3 2 2 Lead Tra#tic `sizr_:4 Installer (Komi) - 1 1 Traffic Signs & Mankinas ins€Mier Kona - 1 1 Traffic Signs Asx ?Makings Pair,.t r 4 3 3 Traffic Signs & Marl in s Ile]Eer 4 4 4 Tota' 28 28 29 242 PUBLIC STORKS ....,.. :.: ,.. ...........: HIGHWAY MAINTENANCE g: Program Descriptio ighwav Administration The Highway Maintenance Division oversees and directs all Highway Programs; i.e., maintenance of roadways; flood control structures and canals. The Division also establishes safety programs and conducts training, coordinates in-house resurfacing projects and responds to various emergencies as needed. The Division will develop, and implement electronic storage of Geographic Information Systems (GIS) and Global Positioning Systems (GPS) for inventory and maintenance of street layers. District Baseyards Each District Baseyard continues to repair and maintain roads, streets, highways, bridges, storm drains and other flood control structures in the County. The Baseyards also respond as needed, to various emergencies caused by accidents, hazardous material spills and other natural events (fires, storms, etc.). Program Objectives 1. Continue the islandwide ire -house resurfacing program and resurface a total of 34 miles. 2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per operator/equipment per workday and the goal of a five-week cycle per district. Program Highlights Completed a new Kona Road Baseyard Office in Honalo. This office will also serve as the West Hawaii Civil Defense Command Post as necessary. Coordinated construction of the Kalapana Lava Viewing Road. Assisted with the manning of a corranandl post, barricades and road blocks. Resurfaced or paved 7.65 miles of various County roads using in-house personnel: • South Hilo —.55 ;:wiles (2 roads) • Nortb Hilo/Hamakkua — 3.86 miles (6 roads) • North &;South Kohala — none • North & South Kona — 3.24 miles (10 roads) • Ka' u — none • Puna— none 243 PUBLIC WORKS ...... ........... gg�. . HIGHWAY MAINTENANCE DIVISION Program Highlights (continued) Continued to assist various departments and agencies through work order requests; i.e., assisted with various Parks and recreation projects including Hawaiian Beaches Park, Pahoa Swimming Pool, 13110 race Track and Hilo Bayfront Soccer Field. Continued in-house work for November 2000 flood -related projects. Continued the construction of sidewalks, retaining walls and headwalls, installation or replacement of guardrails, culverts and other drainage facilities and monitored tree trirr;ming islandwide. 244 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Measures * Projects were on hold for a period of time du,- to discussions of possible fuel tax funding for Puainako Street Extension. 245 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate In -House Resurfacing Miles (Varying Widths) * 7.65 32 34 South Hilo .55 6 7 North Hilo/flarnakua 3.86 5 5 North/South Kohala - 5 5 North%South Kona 3.24 5 5 Ka'u - 5 5 Puna - 6 7 Grass Cutting Operation (C cl for Each District, in Weeks): Sou+h Halo 3-6 6 5 North Hflo/Haxnakua 6 6 5 Norda/South Kohala 2-3 6 5 Norft/So;rth Kona 6-7 6 5 Ka'u 6 6 5 Puna 6 6 5 Complaints from Public Received / Completed / Pending) 1,776 / 1,694 / 82 1,075 950 Soutl: Hilo 1,118 / 1,089 / 29 700 619 Norrh llalo/Hamakua 97/89/8 20 18 NortWSouth Kohala 72/72/0 40 35 North/South Kona 300/273/27 200 177 Ka'u 12/11/1 5 4 Pura 177/160/17 110 97 Additional Information: Total Miles of Roads Maintained Countywide by Road Districts: 903.72 901.22 910.72 South Hilo 276.08 274.68 279.08 North Milo 33.94 33.04 33.94 Harnaku- 67.84 68.61 67.84 North Kohala 27.86 27.86 27.86 South. Kohala 99.86 99.76 99.86 Noeh Kona 122.92 122.92 124.92 Soudi Kong 26.63 26.63 26.63 Ka'u 60.60 60.60 60.60 Puna 187.99 187.12 189.99 * Projects were on hold for a period of time du,- to discussions of possible fuel tax funding for Puainako Street Extension. 245 PUBLIC WORKS ...... HIGHWAY MAINTENANCE DIVISION Program Expenditures Personnel. Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 177 188 188 Permanent/Tem oras 142/35 153/35 153/35 Salaries and Wages 3,969,445 4,913,195 4,716,858 Operations 1,917,784 2,550,372 2,126,573 E uipmeri 780,808 1,722,100 1,358,275 Program Total 6,668,037 9,185,667 8,201, 706 Personnel. Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Re west ffi&way Maintenance Su erirtendent 1 1 1 Accountant I 1 1 1 Civil Engineer IV 1 I 1 Clerk III 1 1 1 District Road Overseer II 5 5 5 Equipment Q erator I 23 23 24 E ui rnent Opuator II 27 27 27 Equipment 0- rator III 10 10 9 Laborer IT 50 61 61 Road Construction & Maintcn.nce Supervisor I 8 8 8 Road Constructionk, Mainten^.nce Supervisor II 6 6 6 Safety & Driver I rovernent Coordinator 1 1 I Senior Account Clerk. 6 6 6 Street CleamnQ Supervisor 1 1 1 Street Sweeper Operator 1 1 1 Subtotal 142 153 153 TEMPORARY POSITIONS: Equipment erations InG3auctor Ternp 3 3 3 E! i meat erator I Temp 7 7 7 E ui ment Operator II Temp 5 5 5 Equi meat O'serator III Temp 4 4 4 Mason Temp 3 3 3 Road Constr k; Maintenance Supervisor I Temp 6 6 6 Student ael er I 1 1 1 Tree Trimmer Tem_, - 2 2 Tree Tri*nmer-HeavyTruck Driver Ternp 4 2 2 Worker's Compensation Position 2 2 2 (Ternpx)mg Positions Subtotal 35 35 35 Total 177 188 188 246 PUBLIC WORKS IG �XY FUND MISCELLANEOUS 247 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Re nest Fringe Benefits FICA 353,153 453,000 446,700 Pension Accumulation 290,933 618,135 624,850 Health Fund 560,936 550,000 600,000 Worker's Co,m ensation 546,999 500,000 550,000 Total Frin eBenefits 1,752,021 2,121,135 2,221,550 Supplemental Transfers Transfer to Capital Projects Fund 3,412,404 2,785,426 3,000,000 Other Casts Provision for Compensation Adjustment - - 241,440 Refund Auto. Trailer Tax 5,874 5,000 6,000 Provision for Reallocation 1,238 5,000 14,000 Schools 4,985 - - Provision for Flood Disaster -FEMA - - - Public Safety Disaster%Emerg rc - 300,000 500,000 Total Other Costs 12,097 310,000 761,440 247 AS � E! /UL[ND ENVIRONMENTAL NUNAGEMENT .... ND Mission Statement To protect the coastal environment, support the County, and encourage a safe and fulfilling workplace. Department Goals 1. To meet or exceed all wastewater discharge permit and regulatory compliance requirements 2. To provide the best service at the least cost while balancing the needs and desires of the administration, council, unions and general public. 3. To sustain no lost ti -.e injuries and maintain a healthy and committed workforce. 4. To efficiently ensu,- accountability of resources employed to provide and maintain the County of Hawa-`i public sewer system. Funding Source and Position Count Sewer Fund $ 7,895,905 Sevver Fund 60 Grant Revenue $ - Grant Revenue - Total Budget: $ 7,895,905 Total Number of Positions: 60 248 ENVIRONMENTAL NLANAGEMENT WASTEWATER DIVISION ADMINISTRATION Program (Descriptio The Administration program of the Wastewater Division includes the administration, accounting and engineering functions. Administration manages the countywide wastewater system, maintains effective long-range plans, coordinates with the Environmental Management Commission, the administration and Council, resolves legal disputes, and maintains public relations. Accounting develops and monitors the operating budget including accounts receivable and accounts payable, maintains files and personnel records, and administers the computer network. Engineering coordinates the capital improvements pro Tani, ensures regulatory compliance, administers permit applications, and maintaim archives. Program Objectives 1. Submit bills to the Environmental Management Commission and Council to implement pretreatment regulations and initiate capacity assessment fees before 12/31/03. 2. Complete 2 CIP design projects before 6/30/04: 1) Komohana Heights Collector Sewer, and 2) Kealakehc Constructed Wetlands. 3. Complete 1 CIP construction project before, 6/30/04: 1) Kealakehe Pilot Cell Project 4. Maintain TNTDES permit: violations to none by ensuring regulatory compliance for FY 03-04. 5. Reduce delinquent account balance by 10% from FY 01-02 actual. Program Highlights 1. Completed 1 CIP design project: Kcalakehe Pilot Cell Project 2. Continued coordination with Corporation Counsel to reduce seriously delinquent accounts 249 qp J WASTMATER DIVISION ADMINISTRATION Program Measures 250 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Public Heat!jcs and PresentatiLns 4 6 2 Outstandir_z Le al Disputes 0 1 0 CIP Design Projects Com feted 1 2 2 CIP Constrank:.r, Projects Confeted 0 3 1 N,TDFS Permit Violaions 0 0 0 Amount Dchnguent to Total -,Ik/R 48% 30% 38% Information: —Addit-i2nal Confim ed Sewer Coraiections 1,903 4,000 2,500 H-10SH Citation.: 3 0 0 ,/? , rnifts processed Building hambing Pe 220 235 250 Pnvatc Sever Extensions Revie ., ,sod 2 3 3 Sewer Connections j 235 230 250 Total Amount Billed $5,948,406 $5,794,842 $6,525,139 Total Non -Residential Water Cqns,2Tption ftal) 635,849 817,464 805,391 % 1-ngation Exc!pptiori 3% 3% 3% 250 ENVIRONMENTAL MANAGEMENT WASTEWATER !IS O OPERA'T'IONS Program Description The Operations program involves operating, maintaining, and repairing wastewater collection, pumping, tr atment, and disposal facilities and equipment. The Operations program also coordinaWs the planning, design, construction and inspection of equipment replacement projects; performs laboratory analyses to determine permit compliance and efficiency of plant processes; stores and maintains adequate inventory of spare parts and supplies. Program Objectives 1. Maintain Preventable Sewage Spills to less than 5 per year. 2. Obtain acceptable ratings from Department of Health for at least 60% of our total number of facilities for FY 03-04. 3. Maintain laboratory quality control for FY 03-04. 4. Complete budgeted Equipment Replacement Projects for FY 03-04. Program Highlights 1. Two (2) preventable sewage spills during the fiscal year at the Hilo Wastewater Treatment Plant. System modification performed to minimize potential for future spills. 2. One (1) Unacceptable rating for the Kealakelic WWTP due to the fact that Effluent Reuse projects have been delayed. One (1) acceptable rating for the Kapehu WWTP. The remaining plants were inspected in December 2002, however, the County has not yet received inspection reports from the Department of Health. 3. An on-site audit of th laboratory quality control procedures being utilized at the Kulaimano WWTP was conducted in 2002 and resulted in a Satisfactory rating. The following Equipment Replacement Projects arc currently in the design phase and are expected to result in Construction Contracts within the fiscal year. The Wastewater Division will be requesting additional funds for the projects since it is expected that costs for the projects -A411 exceed the, budgeted amounts due to additional work which has been identified: King Kan SPS Renovation, HWWTP—13iotower and No. 3 Water Pump Modifications, Wailoa SPS Renovation. 251 WASTEWATER STEW .TE DIVISION OPERATIONS Program Measures *Note: The Hilo, Papaikou, and Kulaisnano W WTP's were not inspected by the Dept. of Health during FY 01-02. 252 FY 2001-02 Actual FY 2002-03 Bugpt FY 2003-04 Estimate Preventable Sewer Spills 0 0 0 No. of Acceptable Treatment Plants (5 Plant: Total 1 * 3 3 Pass EPA laboratory quality control test Yes Yes Yes Equipment replacement Projects Planned/Completed 4 4 9 Additional Information, No. of Acce table Coilectio Systems (EastlWest) 2 2 2 Miles of Se. er Lines Cleancd'Video Inspected 29 25 25 Point repairs Coati feted. 24 30 25 Purnp Stations Maintained 16 17 16 Hilo WTP --- Average Dail Flow m d 2.6 3.0 2.7 Pa aikou WTP - _AveragLail Flowxn d 0.13 .1 .2 Kulaimano WTP - Avera c Daily Flow mgd` .12 .08 .1 Ka elau WTP - Average Daily Flow m d) 0.01 .01 .01 Kealakelae WTP - Average Daily Flow mid 1.4 2.0 1.5 Maintenance Wort: Orders C gmPleted 175 200 200 *Note: The Hilo, Papaikou, and Kulaisnano W WTP's were not inspected by the Dept. of Health during FY 01-02. 252 ENVIRONMENTAL WASTEWATER DIVISION Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 60 60 60 Salaries and Wages 1,767,769 2,139,434 2,183,938 Operations 1,918,711 2,469,182 2,377,972 Equipment 168,653 144,750 157,800 Program Total 3;855,133 4,753,366 4,719,710 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request Account Clerk 1 1 1 Accountant I 1 1 1 Assistant Wastewater Tr atmmt Plant Operator 6 6 6 Assist Wastewater Treatnien€ Plant Operator Tens 4 4 4 Civil Engineer III 1 1 1 Civil Engineer V I I 1 Civil Engineer VII I I I Engineering Aid IIf 1 1 1 Laboratory Technician I 1 1 1 Mechanical Repairer 3 3 3 Plant Electrician 1 1 I Plant Electrician/Electronics .fe airer 1 1 1 SanitaryChemist I I 1 Senior Account Cleric 2 2 2 Sewage Piant Maintenance N4echanic 3 3 3 Sewage Plant Maintenance ML--chanic Su ervisor 1 1 I Sewer Maintcnance. Repairer 5 5 5 Sewer Maintenance Su ervisar 2 2 2 Storekeeper 1 1 1 Student Helper 5 5 5 Superintendent of Wastewater Treatment & Disposal 1 1 1 Wastewater Paan ing Plant O erator 3 3 3 Wastewater Treatment PlantC 2erator II 6 6 6 Wastewater ` T'llatment Plant E"3nersator III 2 2 2 Wastewater 7rcatrnmt Plant Q�perator IV 4 4 4 Wastewater 'irea nt Phint S. er visor III 1 1 1 Wastewater Trca?ment Plant �. ervisor IV 1 1 1 Total 60 60 60 253 ENVIRONMENTAL MANAGEMENT SEVATER FUND MISCELLANEOUS 254 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Fringe Benefits FICA 127,705 162,715 166,219 Pension Accumulation 106,002 127,620 130,368 Health Fund 163,116 307,962 316,863 Worker's Co enation 16,364 84,242 50,204 Total Fringe Benefits 413,187 682,539 663,654 Other Costs ContinEncy 1,700 45,541 45,541 l Provision for Compensation d'ustment - - - Provision for Reallocation - 5,484 - Re la: ement Reserve Accou-1 571,051 1,298,543 2,467,000 Provision for Flood Disaster- FEMA - STATF 3,965- - Total Ot er Costs 576,716 1 1,349,568 2,512,541 254 FEM J TE P2rvYFUND ..:..:.............:...:...........I.......:...:..::::::::..:::: PARKS & RECREATION ...... ......... ......... CEMETERY FUND Mission Statement The Department of Parks and Recreation Cemetery Fund provides affordable burial facilities for residents of Hawaii County. Department Goals To improve, maintain anal upkeep Alae Cemetery. Program Description The Cemetery Fund was authorized to use the revenues from plot sales at Alae Cemetery for the improvement, rr.•:<i.intenance, and upkeep of Alae Cemetery. Program. Objectives 1. Conduct maintenance and repair activities. 2. Complete at least one improvement project by Jane 30, 2004, Program Highlight; Payment was made to Bodo Mortuary for a 12,600 -foot parcel of land transferred to the County in 1993. Maintenance and upke ) of the cemetery has been done on a daily basis. No major repairs were needed. Program Measures Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Aetual Budget Request Operations 66,875 16,000 16,000 Pro am Total 66,875 16,000 16,000 Funding Source and Position Count Cemetery Fund FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Acres Maintained 17.8 27.8 29.8 Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Aetual Budget Request Operations 66,875 16,000 16,000 Pro am Total 66,875 16,000 16,000 Funding Source and Position Count Cemetery Fund 16,000 Cemetery Fund - Grant Revenue - Grant Revenue - Total Budget: 16,000 Total number of Positions - 255 I E-, 'W(A 'ND -, - UJ � B-, - 1:'� K PARKS & RECREATION BIKEWAY Mission Statement The Department of Pirko & Recreation Bikeway Fund promotes safe bicycling transportation and recreation. Department Goals 1. Provide safe bicycling recreational opportunities for all age groups. 2. The Big Island achieving the nationwide goal for communities of "Fifteen by Fifteen" (fifteen percent of all trips will be bicycle trips by the year 2015). 3. Match local Bikeway Funds with federal money vi,,henever possible and desirable. 4. Support programs, planning and physical bikeways (on -road and off-road) that promote bicycling for transportation, recreation and sport. Program Description The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion of bicycle education and 1--ccreational activities. Funding Source and Position Count Bikeway Fund $ 191,000 Bikeway Fund Grant Revenue $ - Grant Revenue Total Budget. $ 181,000 Total Number of Positions 256 PARKS & RECREATION ««. «.. BIKEWAY FUND Program Objectives 1. Begin the construction phase of the Waimea Trails and Greenways Project by June 30, 2004. 2. Conduct one recreational bike activity in each of 5 recreational districts by June 30, 2004. Program Highlights Bike activities were established by our Recreation Division in 2 out of 5 districts. The Hamakua District had 42 participants and the Hilo District had 68 participants. Program Measures FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Estimate Students Educated 0 N/A Iv/A Participants in Recreational Activities 110 200 200 Program Expenditures FY 2001-02 _actual FY 2002-03 Budget FY 2003-04 Re uest Operations 1,987 180,000 181,000 Program Total 1,987 180,000 181,000 257 PUBLIC WORKS BEAUTIFICATION FUND Mission Statement To beautify and enhance highways and roadways under the ownership, control and jurisdiction of Hawaii County. Department Goals 1. To timely maintain several median strips in Kailua-Kona. 2. To control roadside trash by providing refuse containers and pick-up. 3. To provide for new plantings and landscape along highways and roadways. Program Description The Beautification Find involves planning projects and working with the community to beautify the roadways iD. order to enhance the traveling experience. Program Objectives 1. Continue to initiate two roadside planting projects every year. 2. Continue to plant or replant a minimum of 10 trees each year. 3. Initiate Adopt -A -Road Program before 6/30/04. Program Highlights Continue a cooperative program with the Department of Parks and Recreation to better implement the beautification projects. Funding Source and Position Count Beautification Fund S 200,000 Beautification ]Fund - Grant Revenue $ - Grant Revenue - Total Budget: S 200,000 Total plumber of Positions - W1 t ::...<....................................:«..:....««:< .....:..... . BEAUTIFICATION FUND Program Measures Program. Expenditures FY 2001-02 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate New Projects Initiated 4 2 3 Trees Planted 25 20 20 Additional Information, Refuse Containers Provides'_ 55 gal) 7 7 7 Refuse Containers Provided 3 cu. yd. Bins) 6 6 6 Program. Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Request Operations 187,655 200,000 200,000 Program Total 187,655 200,000 200,000 259 VtHICLE DISPOSAL FUND ONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Mission Statement To provide improved environmental and visual enhancement to the public areas of the County of Hawaii by removing and disposing of derelict and abandoned vehicles and properly disposing of waste generated from such vehicles. Department Gals 1. To remove derelict/abandoned vehicles from public roadways and premises on a timely basis. 2. To remove derelict/abandoned vehicles from private subdivision roadways that are open to public access. 3. To remove derelict/:abandoned vehicles on a timely basis from the County to off -island maekct. 4. To coordinate special event removal of vehicles and disposal of used tires from selected areas island -wide. Program Description The Vehicle Disposal Program provides funding for identification, removal, and/or storage of derelict/abandoned vehicles and vehicle parts in accordance with authorized procedures. Abandoned vehicles may be sold through periodic auctions. Program Objectives 1. Investigate all vehicle incident reports forwarded from the County police department and to dispose of those vehicles classified as abandoned/derelict. 2. Conduct an auction rale of vehicles stored at each impound lot. 3. Monitor each scrap metal shipment off -island by barge to an off -island metal recycling operation. 4. Coordinate the removal and disposal of used tires. 5. Investigate all complaints within 15 days. Funding Source a 1 Position Count Vehicle Disposal Feud: $ 1,680,200 Vehicle Disposal Fund 1 Grant Revenue $ - Grant Revenue - Total Budget; $ 1,680,200 Total Number of Positions 1 260 ENVIRONMENTAL MANAGEMENT .. , ... ... .. , , . VEHICLE DISPOSAL FUND Program Highlights 1,450 vehicle incidents'�vere reported for fiscal year 2001-2002, of which 538 vehicles could not be found at the location. However, 912 vehicles were located and removed, 540 from West Hawaii and 372 from East Hawaii. Program. Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Estimate Vehicles Disposed 912 700 500 Vehicles Investigated 1,450 1,500 1,500 Scrap S! i naents Off Island Obser6red 2 4 2 Used Tire Remov 1 'Tons) 922 700 600 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2043-04 Request Number of Positions 2 2 1 Salaries and Wages 36,036 71,073 40,448 Operations 439,770 459,367 1,627,152 Equipment 4,837 1 - - Program Total 480,643 1 530,440 1,667,600 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Budget FY 2003-04 Re ue§t Derelict/Abandoned Vehicle coordinator 1 1 1 E ui ment Operator II (Tea!!) 1 1 - Total 2 2 1 261 ENVIRONMENTAL MANAGEMENT ............ ........... ............ ................. VEHICLE DISPOSAL FUND MISCELLANEOUS 262 FY 2001-02 Actual FY 2002-03 Bud et FY 2003-04 12e west Fringe Benefits FICA 2,532 5,440 3,100 County Pensions 2,137 7,320 4,500 Health Fund 4,700 5,000 5,000 Total Fringe Benefits 9,369 17,760 12,600 262 SSOLID WASTE FUND ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Mission Statement To provide for the health and safety of the public by receiving, handling and disposing of solid waste generated within the County, following applicable Federal, State, and County laws and regulations. Department Goals 1. To continue planning for income producing programs or grants to become self sufficient and reduce the division's dependency on the General Fund. 2. To comply with EFA, State, and County laws and regulations relating to disposing of refuse and monitoring solid waste facilities. 3. To provide clean and convenient transfer stations island wide for the public to dispose of household refuse. 4. To provide efficient disposal sites for commercial solid waste. 5. To reduce or divert recyclable commodities from entering the landfill. 6. To continue planning for the future use, closure, and replacement of selected facilities based on evolving technology, regulations and demands on manpower and facilities. 7. To continue post closi.ire monitoring at the Kailua and old Waimea Landfill. 8. To intensify the maintenance program for the division's facilities. 9. To continue updating rolling stock ;feet with new trailers, truck tractors and pick up trucks. Program Description To operate and maintain, by either County personnel or by contractual services, all solid waste collection and disposal facilities in the County of Hawaii. This includes two landfills, 21 transfer stations and island wide hauling operations in accordance with local, state and federal guidclincs and regulations. Funding Source and Position Count Solid Waste Fund $ 3,691,€100 Solid Waste Fund 73 Subsidy $ 8,637,010 Subsidy - Grant Revenue $ 338,000 Grant Revenue - Total Budget: $ 12,666,€110 Total Number of Positions 73 263 ENVIRONMENTAL MANAGEMENT SOLI?' WASTE FUND Program Objectives 1. To continue implementation of proposed actions identified in the updated Integrated Solid Waste Management Flan for the County of Hawaii. 2. To revise the tipping e through Ordinance for increased revenue. 3. SORT Station (Regional Transfer Station) a) To design and construct a regional transfer station for East Hawaii. b) Purchase a new long-haul fleet of tractors and trailers to haul refuse from East Hawaii to West Ilawai`i Landfill and hire the necessary manpower to run the operations. c) Investigate privatizing the operations of the new transfer station. 4. To close the Hilo Land -fill in accordance with EPA and DOH standards. 5. To continue replacing chutes and screens at certain transfer stations. 6. To intensify the daily maintenance of each transfer station. 7. Fleet Maintenance. a) To repair and maintain our heavy truck tractor fleet on a timely basis by continuing daily maintenance checklists for timely identification of problems. b) To continue a daily maintenance checklist on our compactor pick-up truck fleet. c) To continue a daily maintenance checklist on ow heavy equipment and re- establish the functional daily required maintenance. d) To continue a recurring replacement schedule for our compactor trailers, and all other vehicles in the fleet based on. age and repair costs. 8. Expand the greenwaste mulching program island wide. 9. To continue post closure monitoring of Kailua and old Waimea landfills. 10. To continue recycling education program and the diversion grant program. 11. To continue safety and educational training programs for all employees. Program Highlights • Continued efficient operations of the Hilo landfill with a compactor imit and smaller cover material. Working towards closure of Hilo landfill in late 2004. • Continued working with consultants to update the Integrated Solid Waste Management Plan. Identification of new facilities/technologies to replace the landfill upon closure becomes a prime target of the new plan. • Gated the P ako and Honokaa transfer stations. • Identified disaster debris bolding sites in East and West Hawaii with a State Department of Health approved plan. 264 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 Budoet FY 2003-04 Estimate Number of Positions 72 72 73 Additional Information 1,793,603 2,089,307 2,120,229 East HawaN 7,633,894 8,326,797 9,249,281 Tons of Refuse Disposed at Transfer Stations 34,278 32,000 35,000 Tzan�nsfer Stationu Maintained 9 9 9 Total Chutes for Container Trailers 14 14 14 Ti,�tal Container T4ailer:; Availab , 19 20 19 Active Landfills � fuintained 1 1 1 Pwcychnn Proccs inff Centers 1 I 1 Total 1"omnage Disposed at Hilo Landfill 70,311 65,000 71,500 wi;'.st flawa-N Tons of Refhse Disposed at Transfer Stations 37,721 35,500 39,200 Transfer Stations Maintained 12 12 12 Total Chutes for Container Trailers 15 15 15 Total Container Trailers Available 25 23 25 Active Landfl.i15 14 intaincd I I I Closed L,andt lis -Maintained 2 2 2 Recycling Processing Centers 2 2 2 Total Tonnage Dis�osal i3' West Hawaii Landfill 96,314 94,000 99,300 Program Expenditures 265 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 72 72 73 Salaries and Wages 1,793,603 2,089,307 2,120,229 eptions 7,633,894 8,326,797 9,249,281 E j ip� n+ 143,304 70,000 417,500 Pro .armTotal 9,570,801 10,486,104 11,787,010 265 ENVIRONMENTAL MANACEMENT SOLID WAST Personnel Position Smmmary Position Title FY 2001-02 Authorized FY 2002-03 ! et FY 2003-04 Request Account Clerk 1 1 1 Accountant I 1 1 1 Civil Engine-,- VI 1 1 1 Equipment 9perator 111 21 21 21 Equipment Cha eratcr III Tern -: 1 1 1 Equipment Qv ator 11 Tum - - 1 Lead Solid W� ante Transfer St tion Attendant 1 1 1 Recycling Pro. am Coordinatar 1 1 1 Scale Attendant 4 4 4 Senior Account Clerk 1 1 1 Solid Waste G erations S'tz erinterdent 1 1 - Solid Waste Q erations Supervisor - - 1 Solid Waste Smpendsor I 3 3 3 Solid Waste Transfer Stat on Attendant 23 23 23 Solid Waite Trinsf& Station At'endant 1/4T1 1 1 Solid Waste T arsier Station-.ttend nt Term 4 4 4 Solid Waste y`orl:i -r Su e -visor 2 22 Solid Waste s� orkin �e�ism Tep. 3 3 3 Student Helper er I 1 1 1 Student 1Teler 13 1 1 1 Worker Corrp risation Positna-:< 1 1 1 Total 72 72 73 266 ENVIRONMENTAL - E ENT SOLID 1-'1 iD MISCELLANEOUS 267 FY 2001-02 Actual FY 2001-02 Budget FY 2003-04 !e rest Fringe Benefits FICA 128,693 161,000 163,000 County Pensions 107,111 216,000 228,000 Health Fund 256,781 242,000 258,000 Worker's Com• :nation 237,781 180,000 230,000 Total Mgge Benc iti 730,366 799,000 879,000 267 COURSE FUND I . io PARKS & RECREATION 1111,,, _ . GOLF COURSE FUND Mission Statement The Department of Parks & Recreation Golf Course Fund strives to provide a quality recreational experience for the golfing community with excellence, integrity and aloha. Department Goals To continue to provide the golf public with a challenging, safe, and well-maintained facility. Program (Description This program operates and maintains the only public golf course on the Island of Hawaii. Activities include the maintenance of grounds and facilities, and the scheduling of all golf activities. Funding Source and Position Count Golf Course Fused $ 1,041,524 Golf Course bund 20 Subsidy $ 143,804 Grant Revenue - Total Budget: $ 1,185,328 Total Number of Positions 20 .: PARKS & RECREATION GOLF COURSE Program Objectives Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal Golf Course by: a. aerating all golf course greens in April and September, weather permitting; b. verticut and de -thatch all greens in. January, May and October, weather permitting, or as needed; c. controlling application of fertilizer and pesticide to greens, fairways and tees weekly, or as needed; d. controlling application of herbicide to greens, tees, stream beds, ditches and course boundanes weekly, or as needed; e. daily mowing of greens; f. mowing of tee tops every Thursday, weather permitting; g. mowing of fairwriys Monday through Friday, weather permitting; h. controlling application of pre -emergent herbicides to fairways in October, December, Febmary, April and June, weather permitting. 2. Schedule and assign tee times for: a. individuals and. � -oups on a daily basis; b. club tournaments every six months; c. urger fundraising tournaments on an annual basis. Targeting, but not limited to six idraisers p- fiscal year. 3. Schedule inspection end repairs of course structures, clubhouse facilities and maintenance warehouse dming the months of July, October, January, and April. 4. Maintain a one -acre sod farm withi i the driving range, adjacent to the 2°d hole green. Intended purpose is to test grasses and chemicals as well as for replacement usage. 5. Daily routine inspections and maintenance of equipment, course vehicles and safety equipment. Program Highlights 1. Continued to extend sod farm adjacent to #2 tee box. 2. Completed extensive research on green composition, working with various turfgrass professionals throughout the state. 3. Implementer' an extensive chemical application program on the tee boxes. 4. Extended size of the greens. 5. Covered planters along Haihai street with drain rock to improve aesthetics. 6. Completed extension of tee box on hole #8. 269 PARKS RECREATION GOLF COURSE FUND Program Measures Program Expenditures FY 2001-02 Actual FY 2002-03 -Budget FY 2003-04 Estimate Acres Maintained 124 124 124 Rounds of Golf 87,862 100,000 100,000 Golf Carts Rented 21,980 27,000 27,000 Tournaments 25 25 25 Aerated Greens 38 38 38 Course Closures 7 2 5 Play Sus envious 8 6 6 Program Expenditures Personnel Position Summary Position Title FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 20 20 20 Salaries and Wages 502,958 545,973 551,560 Operations 278,236 287,984 299,757 Equipment 26,948 19,000 126,800 Program Total 808,142 852,957 978,117 Personnel Position Summary Position Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Request E ui mert Operator I Te -n 1 1 1 Golf Course Groundskeeper I 7 7 7 Golf Course Groundskee er == 4 4 4 Golf Course Groundskeeper 111 1 1 1 Golf Course "Maintenance Su iervisor 1 1 1 Golf Course ':4anager 1 1 1 Golf Course Operations Assistant 1 1 1 Golf Course Starter 1 1 1 Golf Course e=erier'/zT 2 2 2 Mechanical Repairer -Welder 1 1 1 Total 20 20 20 270 PARKS & CN . GOLF COURSE FUND MISCELLANEOUS 271 FY 2001-02 Actual FY 002-03 Bud et FY 20€13-04 Request Fringe Benefits FICA 35,687 41,767 42,194 Pension Accumulation 30,143 56,236 59,017 llealth Fund 78,372 82,500 90,000 Worker's Compensation 5,812 15,000 15,000 I otal F& -i - Bew its 150,014 195,503 206,211 Debt Service Debt Service to General Fund 135,868 135,868 - Queers Contilgency 1,000 1,000 1,000 271 E i T - " HE E, R A L R-/ .``.J - 10- N R--, FUND PLANNING .... .... :. «.<. GEOTHERMAL ELOCA I`ION REVOLVING FUND Mission Statement To establish and administer a geothermal relocation, program for the relocation of qualified owner -occupants residing near the Puna Geothermal Venture's plant who want to be permanently relocated. (Department Goals The Planning Director is hereby authorized to purchase the affected properties by negotiation for not more than 130% of the. assessed value, as determined by the Real Property Tax Division of the Department of Finance and dispose of the affected properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of the requirement for council resolution found in Section 2-111(a). Program Description The Geothermal Relocation Revolving Fund shall be funded by proceeds from the following sources: 1. Geothermal royalties received from the Department of Land and Natural Resources. 2. Proceeds from the sale of properties purchased under this program. 3. Rental fees from any of the properties purchased under this program. The proceeds from the fi=nd shall be used for the necessary expenses in administering and carrying out the purposes of the geothc-mal relocation program. Expenditures relating to the geothermal relocation program include, but are not limited to: 1. The costs of any necessary appraisals required under this program. 2. The payment of necessary fees and expenses. 3. The costs of the purcEiase of an affected dwelling and property in accordance with this chapter, if necessary. 4. The costs necessary to dispose of or rent affected dwelling and property. Funding Source and Position Count Geothermal Relocations $ 150,000 Ge®tltermal Re location - Revolving Fund Revolving Fund Grant Revenue $ - Grant Revenue - Total Budget.- $ 150,000 Total Number of Positions - 272 PLANNING ,..:..;.: :: ..... I GEOTHERMAL RELOCATION REVOLVING G FUND Program Objectives The Geothermal Relocation Revolving Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Program Highlights No dwellings were purchased nor auctioned off in FY2001-02. Program Measures FY 2001-02 FY 2002-03 FY 2003-04 Actual Bard et Estimate Dwellings Acquired 0 0 0 Dwellings Sold 0 0 0 Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Re nest Operations - 150,000 150,000 Program Total - 150,000 150,000 273 mlrr 0-,);� US......IYING/ F W I I. t HOUSING ................... ............ OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Mission Statement To provide for the development of viable communities in Hawaii County by providing decent housing, suitable living environments and expanding economic opportunities. Department Goals Administration Division To deliver services effici-,ntly, effectively, and fairly to the public and to provide necessary support services to the Existing Housing, Development, and Community Development Divisions. Communi!3,,Developmg,nt Division To provide for maximui?n community development opportunities through the use of the U. S. Department of Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) funds, HOME Investment Partnership (HOME) Programs, Workforce Investment Act (WIA) Program and other appropriate grants and programs. DeveloRment Division To provide better opportunities for residents of the County to secure reasonably priced, safe, sanitary homes located in suitable environments that satisfactorily accommodate the needs and desires of farnilies and individuals. To facilitate projects consistent with the funding opportunities and overall goal of OHCD. Existing Housing Division. To maximize the use of the existing housing stock within Hawaii County by offering expanded opportunities for rental assistance to very low-income families. Funding Source and Position Count Housing Fund $ 2,017,048 Housing Fund 46 Grant Revenue $ 10,947,900 Grant Revenue - Total Budget: $ 12,964,948 Total Number of Positions 46 274 HOUSING ........... .......... I ....... ......................................................................................... OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program. Description Administration Division The Administration Division provides support services to the other divisions. Community Development Division The Community Development Division is responsible for federal grants, which primarily benefit low- and moderate -income pet -sons. Development Division The Development Division is partially staffed. Except for one project, the Administration and Community Development Divisions administer projects. Existing Housing Division The Existing Housing Division is responsible for the management of the County's rental housing programs and projects. 275 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives Administration Division 1. Coordinate technical and clearinghouse assistance to at least one developer or non- profit organization on Housing and Community Development projects and programs during the fiscal year_ 2. Identify an alternativo office space to accommodate the staffing required to carry out the goals and objectives of the OHCD, HCHA, and HCWIB, and to comply with State and Federal privacy and accessibility requirements during the fiscal year. 3. Plan and coordinate at least one upgrade of hardware and software to maintain the operational efficiency of the LAN and other related automated systems within the OHCD during the fiscal year. 4. Plan and coordinate at least one upgrade of hardware and software to maintain the operational efficiency of the OHCD telecommunication systems with other federal, state, county and private systems during the fiscal year. Community Devel®nment Division Community Development Bloch Grant (CDBG) 1. Solicit proposals iron# eligible entities for the 2004 CDBG program by January 2004. 2. Prepare the annual Consolidated Action Plan and submit the Plan to HUD by May 15, 2004. 3. Implement, monitor, complete, and/or close CDBG projects in accordance with the Consolidated Plan. 4. By April 2004 the balance of CDBG funds in the federal treasury must be less than one and a half times €1ne yearly grant amount. 5. Complete with the reporting, monitoring, and audit requirements of CDBG program by December 2004 for fiscal year ending June 2004. HOME 1. Solicit project proposals from eligible entities for the 2004 HOME program by January 2004. 2. Prepare the Program Description and submit the Description to the State's Housing and Community Development Corporation of Hawaii (HCDCH) by May 15, 2004. 3. implement, administer; complete and close out HOME projects in accordance with program regulations by November 2004. 4. Complete with the reporting, monitoring, and audit requirements of HOME program by December 2004 for fiscal year ending June 2004. 276 HOUSING OFFICE: OF HORSING & COMMUNITY DVELOPT Program Objectives (continued) Workforce Investment Act (WIA) 1. Plan, implement and monitor the Workforce Investment Act (WIA) Program, which includes the Adult Services, Dislocated Worker Services, and Youth Services, in accordance with program regulations by June 2004. 2. Administer and monitor the Youth Service vendors by June 2004. 3. Solicit proposals from. qualified vendors to provide youth services in FY 2003-2004, in accordance with the WIA program by July 2003. 4. Plan and implement the One -Stop Center operations in Hawai'i County by June 2004. 5. Coordinate and provide support to the Hawaii County Workforce Investment Board, Hawai'i County Youth Council and its subcomittees by June 2004. 6. Administer and monitor the vendors of the Eligible Training Providers in Hawai'i County by June 2004. 7. Solicit proposals front qualified vendors of the Eligible Training Providers in FY 2003-2004 by July 2003. Other Programs 1. Provide technical assistance to one non-profit organization in applying for other resources to develop affordable or special needs housing by May 2003. 2. Provide technical assistance to at least one non-profit organization by May 2003. 3. Conduct at least two :workshops to further Fair Housing within the County. 4. Complete the Analysis of Tmpedirnents to Fair Housing by December 2002. 5. Complete the application for federal funds for Fair Housing by May 2003. DeveloRment Division 1. Complete the rehabilitation of 20 existing housing units owned by low -and moderate income persons through the Housing Preservation Grant program and the Residential Emergency Repair Program by June 2003. 2. Develop at least one ?sousing project alone or in partnership with government agencies or the private; sector during the fiscal year. 3. Provide staff support or technical assistance to at least one non-profit agency during the fiscal year. 4. Implement State Lanr' Use and County employee/affordable housing requirements on at least one developer- during the fiscal period. 277 HOUSING OFFICE CSP HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Existing Housing Division 1. Strive to attain and maintain a 99% utilization rate of the HUD provided Section 8 Housing Vouchers. 2. Decrease the need for physical storage by 10% and increase caseworkers' productivity by at least 5% from FY 2002-2003. 3. Continue to improve the image of Section 8 by emphasizing adherence to guidelines and by meeting with community groups at least twice during the fiscal year. W HOUSING OFFICE OF HOUSING &COMMUNITY DEVELOPMENT Program Highlights Administration Divisiort. Continued to assist implemented programs. Existing Housing Opened wait list for three: weeks and received 1,453 applications. Wait list continues to remain open. Continued to meet with community groups and landlords to promote and explain the Section 8 program. Completed conversion to new software. Strived to achieve and maintain a 100`0 occupancy rate at the O'uli Ekahi Affordable Housing project during tle fiscal period. Strived to maintain a 100% occupancy rate at the Kulaimano Elderly Housing project during the fiscal period. Committed to increase the number of participating Section 8 landlords by 5% from FY 2002-2003. Development Providing technical assistance as needed to develop mutual self-help projects at Pu'ukapu, Hawi and various self-help, projects. Technical assistance will also be provided for elderly housing projects at Hualalai, Pu'ukapu, Kea'au, and other elderly housing proj ects. 279 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Communi!y Development - Coin feted Projects Community Development Block Grant Program: Rehabilitated nine homes utilizing the Residential Emergency Repair Program (RERP), island -wide; Provided Solar N"Vater Heating for the Youth Emergency Shelter, S. Hilo; Purchased a Fire Truck for the Honoka'a Station, Hamakua; Purchased a Fire Truck for the Kea'au Station, Puna; Removed Flood Debris from the Hilo Soccer Field, S. Hilo; Completed the site work for the Police Detention Center, S. Hilo; Solicited project proposals for the 2003 CDBG program funds; Promoted Fair Housing through distribution of flyers and posters; and Participated in the. Home Improvement Show held at the Prince Kuhio Plaza. HOME lnvestm�nt Partnership Program: Provided rental assistance to two low-income families, island -wide; Completed ten homes in the Cali Mutual Self -Help Housing Project, S. Kohala; Completed the Hualalai Elderly Phase 11 Housing Project, N. Kona; Solicited project proposals for the 2003 HOME program funds. Housing Preservation Grant: Completed the rehabilitation of five very low-income homeowners' residences. Community Facilities Grant: Purchased four Solid Waste Refuse Trailers, Ka'u. 4M HOUSING ..................... ........................... OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Community Development - Ongoing Projects Community Development Block Grant Program: Continue to implement the Residential Emergency Repair Program (RERP), island -wide; Construct the East Hawai'i Police Detention Facility, S. Hilo; Renovate the O'okala Gym Annex, N. Hilo; Restore the interior of Hilo Armory, S. Hilo; Purchase a van for the Kohala Elderly, N. Kohala; Acquisition of the Hale Ohana Domestic Abuse Shelter, S. Hilo; Removal of Architectural Barriers — Various Curb Cuts, island -wide; Removal of Architectural Barriers at Onekahakalia. Beach Park, S. Hilo Shipman Park, Puna Waimea Park, S. Kohala Honoka'a Park, Hamakua Pahoa Park, Puna Greenwell Park, S. Kona Wal'akcawaena Playground, S. Hilo Pahala Community Center, Ka'u Konawacna Pool, S. Kona Former Waimea Courthouse, S. Kohala Walkoloa Park (Ho'oko), S. Kohala Spencer Beach Park, S. Kohala Kahalu'u Beach Park, N. Kona Ho'oken.4a Beach Park, S. Kona; Provide Construction Management for the County's CDBG Projects; Participate in the update to the Hawai'i Housing Policy Study, statewide; Participate in the i.-zpdate to the Homeless Needs Assessment, statewide; Participate in the County's Continuum of Care Homeless Plan, island -wide; Participate in the update the Analysis of Impediments and conduct a survey to develop baseline data to be used to determine the effectiveness of the fair housing initiatives, statewide; Provide Fair Hou.5ing and Landiord/Te'nant code training to landlords; Distribute flyers and posters to promote the Fair Housing Initiatives; and Create a State Community Housing Resource Board (CHRB) which will enable the State CHRD to apply for grants for Fair Housing Initiatives. 281 HOUSING ........... ....... ...... OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) HOME Investment Partnership Program: Construct the I Iay. i Self=Help Dousing Project, N. Kohala; Provide rental assistance to low income families, island -wide; Rehabilitate the l -Tale Ulu Hoi 111 rental housing, S. Hilo, Construct the Kea -'au Elderly Housing Project, Puna, Construct the Pu'ukapu Self -Help Housing Project, S. Kohala; and Construct the Kamuela Senior Mousing Project, S. Kohala. Housing Prese --ation Grant: Continue: to provide finds to the Hawaii County Economic Opportunity Council to administer the rehabilitation loan program for the County of Hawaii. Community Facility Disaster Assistance: Purchase a fire trick for the HOVE Station, Ka'u; Purchase a transit bus for HOVE, Ka'u; Renovate the Na'alehu Highways building, Ka'u. The Workforce Investment Act (WIA): The Workforce Investment Act (WIA) Program for FY 02-03 awarded funds, with approval .tion the Hawaii County Workforce Investment Board (HCWIB), to a designated ag>zncy for the Adult and Dislocated Worker services and a request for proposal (RFP) process for the Youth Service. The vision and goal of the HCWIB is for a .highly skilled and competent workforce that contributes to a .:,trong and growing economy on the Big Island. Through the desilation of the HCWIB, the State Workforce Development Division (WDD), provided Adult, Dislocated Worker and other non-WIA services to the Hawaii County. The WDD will be the County's lead operator to provide one-stop services at the State NN DD location. In addition, through a Memorandum of Understanding, other partner agencies such as Alu Like, Inc., Hilo Community School for Adults, Kona Community School for Adults, State of Hawaii Department of Human Services, Hawaii Community College, Office of Housing and Community Development, Hawaii County Economic Opportunity Council, Hawaii Corm-nunity Service Employment Program, State of Hawaii Unenmployiment Insurance, Maui Economic Opportunity, Inc., State Vocational Rehabilitation and Services to the Blind Division, and WDD will be providing their services at the Onc-Stop Center. 282 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT T` Program Highlights (continued) The WIA Program for FY 02-03 awarded funds to the Salvation Army for in - school and out-of-school youth services. The funds will provide Youth Services in Ilawai'i County. The Youth Services, under WIA, provides the following elements: secondary school completion services, alternative secondary school services, work experience directly linked to occupational and academic learlfing, occupational skill:; training, leadership development opportunities, adult mentoring, comprehensive guidance and counseling, support services, and follow- up services. Program Measures 283 FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Fstlmatf: To receive new grant funds for the County. Solicit CDBG $2,295,000 $6,200,000 CDBG L2,200,000 project proposal, review, rank, rate, make HOME $963,000 HOME $963,000 recommendations for approval for and execute HPG $40,000 WIA $2,800,000 grants CFOA $747,500 grant agreements SPG $750,000 WIA $5,011,100 Administer grant funds $ 14,000,000 $ 9,200,000 $ 9,200,000 Spend down CDBG funds to comply with HUD's 1.39 1 to 1.3 ratio 1.3 ratio of grant amount to balanc4 by Aril The % of CDBG funds that will benefit person:, 81.55% 70% 70% earning less than 800lo of the 1,than income as established by HUD The % of HOME funds that wall benefit persons 100% 100% 100% earning less than 801/'0 of the median income as established by HUD Provide non-profit organizations with funds to benefit 1 1 1 homeless persons Apply for other grants/ rograrrls 3 2 2 Further Fair Housing by conducting workshops to 0 2 2 educate and inform landlords, tenants, and other agencies dealing with housing issues Serve Adults throu*l the;d��> Program 774 650 600 Serve Dislocated Workers throu!9 h WIA Program 646 451 400 Serve Youth througb WIA Pro am 257 1 380 300 283 OFFICE OF HSG & COMMUNITY DEVELOPMENT Program Expenditures 284 FY 2001-02 Actual FY 2002-03 Budget FY 2003-04 Request Number of Positions 40 43 46 Salaries an 'Wages 1,366,514 1,653,529 1,834,340 Operations 7,720,312 9,149,330 9,880,6-J8 1 ul meet 47,901 87,775 117,500 Progam Tots:' 9,134,727 11,490,634 11,832,448 284 .. ....... ......... .... ........ ................................ KULAIMANO ELDERLY HOUSING FUND Program Expenditures FY 2401-02 Actual FY 2002-03 Budget FY 2003-04 Request Operations 227,689 343,800 387,900 Equipment - 19,000 19,000 Program Tota?. 227,689 362,800 406,900 285 HOUSING ..A.... OFULI EKAHI HOUSING FUND Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Actual Bi et Request Operations 191,322 _ 236,000 245,560 Prop -ram Total '.91,322 236,000 245,560 HOUSING _.. ... _. _. ...... ..._ .... .................. .......... .... ... �.............. OFFICE O HOUSING COMMUNITY OM T`ITY DEVELOPMENT Personnel Position Summary Position. Title FY 2001-02 Authorized FY 2002-03 Authorized FY 2003-04 Reguest Housing Administrator 1 1 1 Assistant Housing Administrator 1 1 1 Account Clerk 2 2 2 Accountant I 1 1 1 Accountant II 1 2 2 Accountant III 1 1 1 Clerk II 1 2 2 Clerk III 2 2 2 Housing & Cannnu-nity Dev Specialist I 2 2 2 Housing &. Community Dev pecialist III 10 10 9 Housing & Co nnunity Dcv '. ecialist IV 2 2 2 Housing & Cornw.unity Dev �peciahst V 5 5 9 Housing & Community Dev Specialist VI 3 3 3 Housing & Co=.unity Deve T men' Worker II 1 1 1 Housing & Community Devc!11vncnt Worker III I 1 1 Housing Quality St ndar& T; -,hnician III 1 2 2 Private Secretary 1 1 1 Secreta w Boards & Commissions 1 1 1 Senior Clerk -Stenographer 1 1 1 Student Helper I 2 2 2 Total 40 43 46 287 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT E T MISCELLANEOUS FY 2001.-02 Actual FY 2002-03 Budget FY 2003-04 Request Frin a Benefits FICA 99,465 126,300 140,400 Pension Accumulation 81,034 170,300 196,300 Health Fund 95,097 126,700 127,600 Total Frin. e Benefits 275,596 423,300 464,300 Others O/R Contingency- ITAP - -/- O/R Contin. enc - Voucher - 15,510 15,740 Total Others 15,510 15,740 GE A` i, � S F' , " - U, N D PLANNING ..::...:::::....:....- :.:.:. GEOTHERMAL ASSET FUND Mission Statement The Geothermal Asset Fund shall be funded by payments made by Puna Geothermal Venture, a I-lawai `i Partnership, its successors or assigns and the State of Hawaii for the purpose of compensating persons impacted by geothermal energy development activities pursuant to the provisions, incorporated in Geothermal Resource Permit No. 2. Department Goals The Planning Commission is authorized to direct the payment of money from the Geothermal Asset Fund to claimant(s) whom the Planning Commission finds has been adversely impacted by activities authorized or unauthorized by Geothermal Resource Permit No. 2, issued by the County of Hawaii, and to authorize payment for community approved geothermal impact mitigation projects within the District of Puna. Program Description All claims for release of monies from the Geothermal Asset Fund will be presented to and reviewed by a Professional Claims Adjuster, who will then present its findings and recommendations to the Planning Commission. The Planning Commission will review these findings and then render a decision. Program Objectives The Geothermal Asset Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Program Highlights No new claims have been filed in FY 2001-02. Funding Source and Position Count Geothermal Asset Fund $ 50,000 Geothermal Asset Fund - Grant Revenue $ - Grant Revenue - Total Budget: S 50,000 Total Number of Positions - PLANNING ................................ ....................... GEOTHERMAL ASSET FUND Program Measures Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Request 9perations 50,000 50,000 Program Total 50,000 50,000 290 FY 2001-02 Actual FY 2002-03 F -Ir 2003-04 Budggc�t_ Estimate Claims 0 2 2 Program Expenditures FY 2001-02 FY 2002-03 FY 2003-04 Actual Budget Request 9perations 50,000 50,000 Program Total 50,000 50,000 290