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Home My WebLink AboutCOM 0008.006 2002-2004 MtV Dr N4 Harry Kim y~ ~'~~;I~. William Takaba Mayor ~ Diru(m' :;,irk %,N'+~` Nancy E. Crawford Deputy' Direemr County of Hawaii Finance Department 25 Aupuni Strcct, Room 118 • Hilo, Hawaii 96720 (808)961-8234 • Fax (808)961-8248 March 20, 2003 The Honorable James Arakaki, Chairman, and Members of the Hawaii County Council County of Hawai `i 25 Aupuni Street , Hilo, Hawaii 96720 Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds March 1 through March 15, 2003 Attached is a Report of Transfers Authorized showing transfers made from March 1 through March 15, 2003. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Comm. No, Fue xo. FND/TRF Rer. To: r-C. Ref. Date MAR 2 0 2003 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C O O V O O O O ~ N O O O O n O t0 0 0 0 0 O 0 0 tD O O O N O ~ ~O O O O O N N O~ O O O O N 00 onoorno.-~ooor~nroovoin m Q O ~ V O N V (V n O O r N~ O W N V ~ O M (OO ~ 33 a a ~N Q N w>pr w d-o 3 ~~v°ni3`a E V co Z. O w a c m m 3W 3 ~ Q z c w t c d E>~ W y mat mN~ ~ ~ CQ~~.~x a3 o c c Q o m d U ry a N~~ N 9 L h m N O aJOi a~ a~oi 2i m y Ol U Q' U C~ U Q~~- y~ N V~~ LL QaUa°a ~~wa~a~iiaYf~am O O N O O O O O O O O O O O O ~ O O O N ~ N N N N N~ N~ N N N~~ N N N M~ n n t0 ~ ~O N N ~O ~O ~O N N N N N i0 N N t0 ~ i0 u7 0 0 0 0 O O O O O O C J M 0 0 0 0 T O (00 O t00 ~ O Q~ V~~ ? N~ W th N ~ N th N U ~ ~ l9 ~ D W s aci w Q U m E 3 w U w e O o ~~0~ O ~ `"iU ° ~ 2` o w c N o O `c g d c U -O d d~ s a m E~ O>~ m~ i~ o d Q °i D o m o ~ 3a d c°', C~> °a m m ~ o ~ ~ O ~ ii ii¢a a~a ~m 0 ~ o 0 0 0 0 0 0 o N a~ r ~ N N N O V W ~ I~ 0 w~ N~ N N~~ N ~O LL N N d ~ >O >O Q c(} ~ > U y d C U C U d ~ V C A N d f0 O ~ J .C J LL a d a a w a d N ~ J N tO N cO fO N N r LL d d d d 3 d d ~ aci aci aci aci m d d Q ~ ~ ~ = C7 C7 N d ~ N N> O o 0 O O O O A p~ n ~ ~ ~ ~ Q M M M M ih M M H w O r ~ H O 47 N N N N N N a ~ z m ~ ~ Form N:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: FIRE PREVENTION CONTACT: Gerald Makino PHONE: 969-7912 DATE: 02 / 25 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5222.01-011 Fireworks Enforcement -Regular S&W $ 5,000 010-221-5221.0]-01 1 Fire Protection -Regular S&W 45,000 TOTAL: $ 50 000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5224.01-01 I Fire Prevention -Regular S&W $ 50,000 TOTAL: $ 50,000 EXPLANATION (Provide complete explanation): Sufficient funds remain in the Fireworks Enforcement account for current year needs, net of this transfer, due to cost savings realized by having regular salaried inspectors and office staff issuing the Fireworks permits during the New Years holiday period. Savings were realized in the Fire Protection account due to unfilled positions. The funds are needed in the Fire Prevention account for salaries for inspectors until the end of the fiscal year. The shortage results from 2 inspectors retiring necessitating payment of accumulated vacation, and the hiring of retiree on a contractual basis to conduct inspections and other duties for which newly promoted inspectors are still not trained to perform. FEB 2 7 2003 SUBMITTED BY: lh DATE: / / epartment Head #!!***A*#**##* 1M###*H*#!##*ii**fr##**!##*!*~IYe*'F*!i*##*#!*#*##**#**#!#*#!#*!#*i!#!!*#*#**!!#*!##!#*ii*#!#! ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial signed: DATE: FED 2 7 X003 Dire o f Finance ~ Appr _ Deferred _ Denied Signed: DATE: 3 / 3 / ° 3 Mayor Transfer No. 19 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Parks Maintenance CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 03 / OS / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-423-5421.02-229 Alae Cemetery - Bldg/Construct Materials $ 1060.00 TOTAL: $ 1060.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-423-5421.06-480 Alae Cemetery -Misc Equipment $ 1060.00 _ TOTAL: $ 1060.00 EXPLANATION (Provide complete explanation): A transfer into the Alae Cemetery Misc Equipment account is needed to cover the cost of equipment purchases. The cost of the riding mower, hedge trimmers and edgers were more than anticipated. Funds from the building and construction materials account are available as material purchases will be delayed SUBMITTED BY: _ DATE ~ / S / O 3 De rtment Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ DATE: ~3 / DS / 03 _ _ _ Director o in e ~Ap roved _ Deferred Denied Signed: DATE: ~ / L / a 3 Mayor Transfer No. Zp Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: POLICE DIVISION: ADMIAIISTRATION CONTACT: Nori Ishii PHONE: 961-2273 DATE: 02 / 5 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1) 010-201-5203.02-112 Admin -Mileage & Auto Allowance $ 46,704.00 TOTAL: $ 46,704.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 2) 010-201-5203.20-480 Admin Equip -Misc. Equipment $ 4,704.00 3) 010-201-5206.02-115 Hilo CID -Misc. Contract Services $ 30,000.00 4) 010-201-5215.06-115 Sobriety Checkpoint $ 12,000.00 TOTAL: $ 46,704.00 EXPLANATION (Provide complete explanation): 1) Funds are available under this account due to vacancies. 2) Funds are needed to cover higher than anticipated costs for FM mobile radios. 3) Funds are needed to cover higher than anticipated investigative costs such as forensic services. 4) Funds are needed to cover higher than anticipated costs for sobriety lab services. SUBMITTED BY: ~ ,y _ DATE: b Z~Q3 epartment +++++rr+r++r+xr++w+rr+wtrwr+rr++rrx•?r+rr+++1++.i r7rlet++++++r++++++++++++++r+rr++++++r+r++++rrr+r+++++++rs, ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ''t/ DATE: MAR / 7 I ZD 03 Director of Finance /Approved ~ _ Deferred -Denied Signed: ~ 0 ~ DATE: 10 Mayor Transfer No. 21 Foy u:n-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CONTACT: RoyTakemoto PHONE: 961-8288 DATE: 03 / ]0 103 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-141-5141.02-104 TRAVEL/CONFERENCES $ 4,920.00 _ TOTAL: $ 4,920.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-141-5141.06-450 OFFICE EQUIP-FiXT-FURN $ 930.00 010-14]-5141.06-454 COMPUTER EQPT & SOFTWARE 3,990.00 TOTAL: $ 4 9_20.00 EXPLANATION (Provide complete explanation): All items would provide the Planning Department with the necessary tools to maintain and improve their productivity and capability to service the public. Funds would be used to purchase replacements for broken computer-related equipment items: UPS (2), Hard Drive (2) for existing PCs, Color Printer (1), Multimedia Projector (1) for Hilo. All items too costly to repair. Also to purchase additional items: Envelope Tray (1) for High Capacity Printer utilized by all staff, and File Cabinet (3) for active files currently stored in boxes at the Hilo Office. Funds are currently available for transfer from the travel account due to savings realized from HCPO conference registration fees paid with CZM fun7ds and an overall decrease in travel expense during the current fiscal year. SUBMITTED BY: DATE: 'J / l o / 0 3 epartment Head #4#*##********** **#i*####### *******#####*#**#****iii#*********##i####****#ii4*#*******####****#i####**#*#4*****i ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: / t / r^ 3 Director of Finance i Approved _ Deferred Denied Signed: DATE: 3/ ~I / D ~J Mayor Transfer No. 22 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Traffic CONTACT: Pauline M. Kawasaki PHONE: 961-8341 DATE: 03 / 07 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020-281-528].02-102 Telephone $ 12,000 TOTAL: $ 12 000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020-281-5281.0650 Office Equipment $ 12,000 TOTAL: $ 12 000 EXPLANATION (Provide complete explanation): $5,000 budgeted to fund the upgrade of Traffic Division's telephone system was incorrectly placed in the Telephone Utilities Account. We have since learned that the system will cost approximately $12,000. Hence, we are requesting the transfer of $12,000 from the Telephone Utilities Account to the Office Equipment Account. Actual expenses for the Telephone Utilities Account from 7/1/02 through 2/28/03 were $5,941, which was far less than anticipated. Funds should be adequate to cover the transfer and other expenses for the rest of the fiscal year. 020-281-5281.02-102 Account Balance: Beginning Balance Expenditures for Past 8 Months Transfer Balance to Cover Nex[ 4 Months $23,474 $5,941 $12,000 $5,533 SUBMITTED BY: ~ C-- 1c-" DATE: ~J / l° l b.Z ay partment Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial 1r/II ~/~IA,~~ Signed: "'r""" DATE: 3 / t e / ~,j Director of Finance 2~ AppJ\ ed _ Deferred _ Denied Signed: ~ DATE: ~ / ~t /03 Mayor Transfer No. 23 Form u:n-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Takamura PHONE: 961-8489 DATE: 03 / 11 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-91 1-5911.04 Prov Compensation Adj - G $ 213,666 _ TOTAL: $ 213,666 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-111-5111.01 Office of Management S&W $ 17,111 010-121-5121.01 Fin Admin & Budget S&W 10,152 010-121-5123.01 Purchasing S&W 16,000 010-121-5124.01 Treasury S&W 7,000 010-141-5141.01 Planning S&W 22,000 010-151-5151.01 Civil Service S&W 43,700 010-241-5241.01 Civil Defense Agc S&W 30,187 010-271-5271.01 Prosecuting Atty S&W 39,720 010-271-5271.13 Kona Pros Atty S&W 12,396 010-311-5311.01 Mass Transit S&W 14,000 010-411-5411.01 Office of Aging S&W 1,400 TOTAL: $ 213,666 EXPLANATION (Provide complete explanation): To transfer funds from the provision for compensation adjustment account to various departments to cover the unbudgeted cost of a) salary increases, retroactive payments, and bonuses for the excluded managers (EM) and b) salary increases for the attorneys. SUBMITTED BY: DATE _ ~ / ~ / / 03 k Department He ACTION: ~~,R~,ecyo~,mmend Approval Recommend Deferral _ Recommend Denial Signed: ' " DATE: .d / /2 / 0.3 - Di ector of Finance /Approved _ Deferred _ Denied Signed: _ DATE: _ 3 / ~ / ! a 3 Mayor Transfer No. 24 Form x.a-to2 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: DEPARTMENT OF PUBLIC WORKS DIVISION: BUILDING CONTACT: BRIAN KAJIKAWA PHONE: 961-8488 DATE: 3 / 11 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT O10 17] 5171.02 - 103 JANITORIAL SERVICES $ 33,000.00 010 171 5171.02 - 217 JANITORIAL CLEANING SUPPLIES 5,000.00 O10 171 5171.22 - 338 RENT OF LAND-BLDGS-OFF 3,500.00 TOTAL: $ 41,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT O I 0 173 5173.06 - 454 ADMIN. COMPUTER EQUIPMENT & $ 10,000.00 SOFTWARE 010 171 5 ] 71.22 - 115 MISC. CONTRACT SERVICES 31,500.00 TOTAL: $ 41,500.00 EXPLANATION (Provide complete explanation): At the closing of the 2001- 2002 Fiscal year ,the Building Division made arrangements with Real Property to acquire the services of their computer software contractor to provide a software package for building permit application and permit tracking. A lot of assumptions were made by the provider in the designing of the building permit softwaze, however, due to the complexity of our permit process and tracking approx. 251 additional Mod hours is required to make the software functional and user friendly. We are required to be independent of the existing Finance Server. Of the total amount to be transferred, $10,000.00 will be used to purchase an independent server for Building Division as well as for the Department of Public Works. y,, SUBMITTED BY: Arw~.-~ G • /`~-~e~'~^-~-- DATE: " l rv l °3 Department Head ex~++~xr~k:x~~ ••s.x+•r.~r.++x~~3~a,•t:++•+w~x+?+x++a,~~re~~+~~~~r.~ee+~~k~++ti~aaa~+~~~~a:~e+xewwkxa~r.r.w+~we~+ar.wf~x:exkx• ACTION: Relc,~o'mmend Approval _ Recommend Deferral _ Recommend Denial Signed: N~ S DATE: ~3 / ~.3 / y3 Director of finance ~ _ Approved _ Deferred _ Denied(, Signed: DATE: 3 / I I / `7 3 Mayor Transfer No. 25