HomeMy WebLinkAboutCOM 0008.012 2002-2004 trwM
Harry Kim •R'•~'~
~ ~~~~!y William Takaba
Mayor Dtrec(or
Nancy E. Crawford
Vi'a'+r
Deputy Director
County of Hawaii
Finance Department ~
26 Aupuni S[[ee1, Roam I18 • Hilq Hawaii 96720 w
(808)961-8234 Fax (808)961-8248
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June 16, 2003 9 - =
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The Honorable James Arakaki, Chairman, s
and Members of the Hawaii County Council ~
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
June 1 through June ] 5, 2003
Attached is a Report of "Transfers Authorized showing transfers made from June 1
through June 15, 2003. Copies of the approved transfer forms aze attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
Comm. No.
Ref. To:
Ref. Date
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Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Civil Serivice DIVISION: Director's Office
CONTACT: Lori Nagao/Mike Ben PHONE: 961-8361 DATE: May 28, 2003/
FISCAL PERIOD: July 1, 2002 to June 30, 2003
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-151-5151.02-104 OCE Travel $ 7000.00
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-151-5151.06-454 Computer Equipment and Softwaze $ 7000.00
TOTAL: $ 7000.00
EXPLANATION (Provide complete explanation):
Requesting transfer of funds to cover the cost of 5 personal desktop computers for the department.
Current PCs used by staff in our office will often "freeze" and slow down productivity. Two of the new PCs
would be using the "BRAIN" developed by the Office of the Corporation Counsel and we are currently unable to
add the "BRAIN" on to these PCs. The other three PCs would be used for our Employee Relations Division
which uses spreadsheets on a daily basis. 19" monitors are being requested for the three PCs for this division
because most of the spreadsheets used by this division have up to 30 columns.
SUBMITTED BY: Y~l~l/ DATE: ~ /
~
Departure t Head
#}}#}}}f}#}}ff} }ff}}f}###*f#}}}}f1f}}fff #}#}}}f}lfff}#,y}*}i}}}lfff}1f}}#}}}1f#lffff*#fi##}}f}ff#4}#}#4}}f}}#f#}}}}
ACTION: _ Re~cAommend Approval _ Recommend Deferral _ Recommend Denial
signed: _ DATE: MAY/3 0 2903
Director of Finance
~Ap roved _ Deferred _ Denied
Signed: DATE: '6/~ b3
Mayor
Transfer No. 45
1v-~.);
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Admin
CONTACT: Robin Bauman PHONE: x8585 DATE: 06 / 02 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-671-5671.02-104 Environmental Mgmt OCE -Travel/Conf $ 11,000.00
TOTAL: $ 11 000 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-671-5671.06-450 Environmental Mgmt Eqt -Office Equip $ 5,000.00
010-671-5671.06-454 Environmental Mgmt Eqt -Computer Equip 6,000.00
_ TOTAL: $ 11000.00
EXPLANATION (Provide complete explanation):
Savings in travel due to less trips taken.
Additional funds needed in office equipment to purchase a copier. The current copier is on a month to month
lease and requires frequent service calls and produces poor quality copies, it is an inefficient use of time and
wastes a lot of paper.
Additional funds needed in computer equipment for new computers for the new Deputy Director position and
other support staff.
SUBMITTED BY:~r~~'/~I~G~L/ /4L DATE: _ ~ / 3
Department Head
xxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
ACTION: p/~/R/en{c~o~'m`mend Approval _ Recommend Deferral _ Recommend Denial
Signed: °`v" DATE: 06! ~3 / 03
_ Director of Finance _
I Approved _ Deferred _ Denied
Signed: t I~' `+~'t/i'' DATE: b 3
Mayor
Transfer No. 46
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii County Police Department DIVISION: Administration
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 06 / 09 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5203.01-011 Admin - Regular S & W $ 33,275.00
TOTAL: $ 33,275.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5201.01-021 Police Commission - Overtime S & W $ 275.00
010-201-521 1.01-021 Kohala - Overtime S & W 15,000.00
010-201-5213.01-021 Kau - Overtime S & W 18,000.00
TOTAL: $ 33,275.00
EXPLANATION (Provide complete explanation):
Funds are available due to funds from vacancies.
Funds are needed to cover anticipated shortages in overtime due to manpower shortages as a result of vacancies.
SUBMITTED BY: ~-~f~G~ DATE: JUN A 9 2093
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
JUN 12 2p03
Signed: DATE: /
Director of Finance
r~owe~d ~ _ Deferred _ Denied
Signed: `19xn/f'~ DATE: ~ / (5 /o'~
(Mayor
Transfer No. 47
iw~
Form #:A-102 COUNTY OF HAWAI`1
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii County Police Department DIVISION: Administration
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 06 / 09 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
TOTAL: $ 55,300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
TOTAL: $ 55,300.00
EXPLANATION (Provide complete explanation):
SEE ATTACHED
ouN o s ~oo~
SUBMITTED B ~t DATE:
Department Head
•rrrrxxxr:trr>+r/+rrxrr.rrrrrerrrrrrrrrrxrxerrwrrrarxrr+f.r.wwe+.wrrrrxrrrrrxxrx+rrrr+rrrrrxrrrrrr+rxxr.rrrrraxxrrrrrrrtrrr+r
ACTION: !Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~ DATE: JUN/ 1 2 Z~O3
Director of Finance
_ Approved _ Deferred _ Denied
Signed: DATE: ~O / ~ / ~ 3
Vlvtayor
Transfer No. 48
' -
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010-201-5201.02-102 Police Comm - Telephone $1,200.00
2) 010-201-5203.02-112 Admin - mileage & auto allow $54,100.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
3) 010-201-5206.02-115 Hilo CID - Misc. Contract Svc $8,000.00
4) 010-201-5208.02-115 North Hilo - Misc. Contract svc $1,200.00
5) 010-201-5210.02-102 Waimea - Telephone $2,100.00
5) 010-201-5211.02-113 Kohala - Water & Gas $400.00
4) 010-201-5211.02-115 Kohala - Misc. Contract Svc $1,900.00
5) 010-201-5212.02-102 Kona - Telephone $8,000.00
5) 010-201-5212.02-113 Kona - Water & Gas $6,000.00
5) 010-201-5212.02-114 Kona - Electricity $5,000.00
6) 010-201-5212.02-220 Kona - Provisions $4,000.00
5) 010-201-5213.02-102 Kau - Telephone $1,700.00.
5) 010-201-5213.02-114 Kau - Electricity $3,200.00
5) 010-201-5214.02-102 Puna - Telephone $1,600.00
5) 010-201-5214.02-113 Puna - Water & Gas $500.00
4) 010-201-5214.02-115 Puna - Misc. Contract Svc $1,700.00
7) 010-201-5215.04-115 Investigating Cause of Death $10,000.00
EXPLANATION:
1) Funds are available under this account due to lower than
anticipated costs for telephone and pager.
2) Funds are available due to lower than anticipated costs for
car allowance due to vacancies.
3) Funds are needed to cover higher than anticipated
investigative costs such as forensic services.
4) Funds are needed to cover higher than anticipated cost of body
removal and towing.
5) Funds are needed to cover higher than anticipated costs for
utilities such as water, telephone and electricity.
6) Funds are needed to cover higher than anticipated costs for
meals for the prisoners.
7) Funds are needed to cover higher than anticipated costs for
investigating cause of deaths such as autopsy.
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: ADMINISTRA7-ION
CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 06 / 10 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5503.39-341 P&R Friends of the Park -Misc Charges $ 9,000
TOTAL: $ 9,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5503.06-449 P&R Admin -Motor Vehicle $ 9,000
TOTAL: $ 9 000
EXPLANATION (Provide complete explanation):
Funds are needed to purchase a used 2000 Dodge 1 Ton Extended Van from the State of Hawaii Surplus
Property Branch. The Hawaii County Band is currently using a 1970 Ford Van that is very unsafe. This vehicle
will replace that van and will be used by the Hawaii County Band as well as other divisions/sections within our
deparUnent. Funds are available in the Friends of the Park Misc Charges account as the cost of material
purchases were less than anticipated.
SUBMITTED BY: DATE: l(~ / ~U / ~
3
I Depart nt Head
#*R*****+*t~ ******i+********++*****************+*+i*#****+***#************##***i*******
ACTION: Recommend pproval _ Recommend Deferral _ Recommend Denial
Signed: DATE: ~UN/ 1 2 ~~3
Director of Finance
Approved _ Deferred _ Denied
Signed: ~s~~"~`-~^"' DATE. ~ / ~ S / b 3
ayor
Transfer No. 49
'L-- , ; .r
Form u:.o-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: RECREATION
CONTACT: Arlene Miyake PHONE: 961-8740 ext 23 DATE: 6 / 10 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500 -5511.02-229 Bldg & Construction Materials $ 5,300.00
TOTAL: $ 5 300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5507.06-449 Motor Vehicle $ 5,300.00
TOTAL: $ 5,300.00
EXPLANATION (Provide complete explanation):
Transfer is needed to purchase 1999 4-door Ford Contour sedan from the State of Hawaii Surplus Property
Branch. This enables Recreation Administrator to have a vehicle after having current vehicle transferred to N/S
Kohala District Supervisor. No other major or emergency repairs have occurred to date thereby having
additional funds available in 010-500-5511.02-229.
7
SUBMITTED BY: DATE: C 3
D artrp rt Head
ACTION: ~ecommend Approval -Recommend Deferral Recommend Denial
signed: DATE: JUN/ 12 2903
Director of Finance
J Approved -Deferred -Denied
Signed: ~~-~r~~"'t r-~ DATE: ~ / 15 / ° 3
ayor
Transfer No. 50
Form tt:,n-1 oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: GaryTakamura PHONE: 961-8489 DATE: 06 / 12 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-911-5911.03-341 VACATION PAY $ 25,000
_ TOTAL: $ 25,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.01-O1 I CIVIL DEFENSE -REGULAR S & W $ 25,000
TOTAL: $ 25,000
EXPLANATION (Provide complete explanation):
To transfer funds from the Vacation Pay account to the Civil Defense S & W account to cover unbudgeted
vacation cash-in-lieu payments.
SUBMITTED BY: K""~~ DATE: ~ 3
a Depart ent Head
*#***#*****##************L4**###h#####**#**************#**4******#####*#************i#*#**********
ACTION:R~ec~o~mrrlend Approval Recommend Deferral _ Recommend Denial
Signed: ~ ~ - DATE: JUN/ 1 2
Director of Finance
_ Approved Deferred _ Denied
Signed: DATE: ~ l I S 10 3
ayor - -
Transfer No. ~ I