HomeMy WebLinkAboutCOM 0271.000 2002-2004 M~v Os N
Harry Kim ~.~i: William Takaba
Mo1'o~' ~ Director
Nancy E. Crawford
~i'•. • Deputr Director
O%•M•~
County of Hawaii
Finance Department
25 Aupuni Street, Room I IR • Hilo, Hawaii 96720 O~
(ROS)9v1-R234 • Fax (8081 9G1-R24S W
June 17, 2003
On ~ ~
Honorable James Arakaki, Chairperson and cz~o
Members of the County Council •
Hawaii County Council ..o
25 Aupuni Street T' ~ 3 _n
Hilo, Hawaii 96720 -
T ~ 47
Z°
S T.
Re: Operating Budget
The State of Hawaii Department of Defense, State Civil Defense has authorized its FY2003 State
Homeland Security Grant Program funding of $599,400 for the Hawaii County Civil Defense
Agency.
These program funds, derived from a federal grant from the Department of Homeland Security,
through the Office for Domestic Preparedness, are to be used for the purchase of specialized
equipment to enhance the capability of state and county agencies to prevent and respond to
incidents of terrorism involving the use of chemical, biological, radiological, nuclear or explosive
(CBRNE) weapons. It also provides for the protection of critical infrastructure and prevention of
terrorist incidents; for costs related to the design, development, conduct and evaluation of CBRNE
Training Program; and for costs associated with implementing each state's Homeland Security
Strategy.
Enclosed is a resolution to authorize the Mayor to enter into an agreement with the State of Hawaii
Department of Defense, State Civil Defense.
Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this
amount to the Civil Defense State Homeland Security Grant Program account.
If there are any questions, please do not hesitate to call the Civil Defense Agency.
William Takab
Director of Finance
APPROVED:
C
l~
(Harry Kim Comm. No:
Mayor Ref. To:
Enc. Ref. Uate
cc: Civil Defense
fZ,f 5. S„Z - L~3
d~il/ /,.20
Form B-52
7/18/91
DEPARTMMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Hawaii County Civil Defense DATE: June 18, 2003
STAFF CONTACT: Wendell Hatada PHONE: 935-003]
A. REOUEST:
"lo prepare a resolution to accept a grant of $599,400 from Department of Homeland
Security to be used for specialized equipment purchases for the Hawaii County emergency
responders. Please prepare and appropriate funds to:
3303.27 ?003 Homeland Security Grant Program
010-241-5241.43 11 ti 190,000.00
010-241-5241.43 480 400,400.00
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDEDI:
The State of Hawaii has received grant funds from the Department of
Homeland Security, through the Office of Domestic Preparedness. The grant is a result of
congressional funding for the purchase of specialized equipment to enhance the capability
of county agencies to prevent and respond to incidents of terrorism.
Financial assistance for the purchase of specialized equipment to enhance the capability of
emergency responders through the acquisition of personal protective equipment; chemical,
biological, radiological, nuclear or explosive (CBRNE) detection equipment;
decontamination equipment; urban search and rescue equipment, communications
equipment, explosive device mitigation and remediation equipment; medical supplies and
pharmaceuticals; and CBRNE reference materials.
Also financial assistance has been provided to support of grant initiatives which should
include grant management and administration, training and exercise as duties related to this
grant.
Hawaii County, in turn, has been awarded $599,400.00 for such purposes and needs to
enter into an agreement with State Civil Defense in order to receive these funds.
SIGNED: //O~l~/.~~•~~~~t~' DATE: 06/18/03
~ Department Head
GRANT SUMMARY
_ (Supplement to B-52, Request for Council Action) _
T e of Grant A ro riation bcin re nested:
® New (for this fiscal year period). ? Additional appropriation (to an existing grant);
Is a clra~t agreenierrt attached? Has the original grant notification been transmitted to
®Yes ? No Council? ?Yes ? .No
Name of Grant Program: FY 2003 State Homeland Security Grant Program
Grantor: State of Hawaii, Department of Defense, State Civil Defense
County Grantee Department or Agency: County of Hawaii, Civil Defense Agency
County Grantee Contact Person: Wendell Hatada Phone Number: 935-0031
Amount of Grant: $599,400.00
Grant Period (Commencement & Completion): April 1, 2003 through March 31, 2005
Purpose of Grant To enhance emergency responders by allowing the purchase of advance types of
equipment to respond to incidents of domestic terrorism involving chemical and
biological agents, as well as radiological and explosive devices. also to include the
coverage of exercise-related costs, training costs, and planning and administrative
expenses.
County Match required'?: ?Yes ®No
If yes, Matching Amount'? Budgeted in account#
In-kind? Explain:
Explanation:
County's personnel requirements: Amount of new position(s)?
Qty: Permanent: ? Temporary: Duration:
Full-time: ? Part-time: Time Element:
Qty: Contractual: ? Explain:
Explanation:
Additional Comments about Grant:
~{-S2 Grant summary Farm
LINDA LINGLE ~ o r „
GOVERNOR Art ,y%~ ~
MAJOR GENERAL ROBERT G. F. LEE
` CD
DIRECTOR OF CML DEFENSE
EDWARO T. TEI%EIRA .p,~ FqL' PHONE (90S) 733-0300
VICE DIRECTOR OF CML DEFENSE FA% (BOB) 73].128]
STATE OF HAWAII
DEPARTMENT OF DEFENSE TO All,__ File.~_
OFFICE OF THE DIRECTOR OF CIVIL DEFENSE Ol~b~_
3949 DIAMOND HEAD ROAD CD~._~. CDZ_,__. CD3,__ Cp+
HONOLULU, HAWAII 98B16d495
Secy Acct Clk_~
May 16, 2003 COMMENTS
Honorable Harry Kim
Mayor, County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Mayor Kim:
Memorandum of Agreement for
FY 2003 State Homeland Security Grant Funds
The State of Hawaii has received approval from the Department of Homeland Security,
through the Office for Domestic Preparedness, for the release of State Homeland
Security Grant Program funds.
This grant is a result of congressional funding for the purchase of specialized
equipment to enhance the capability of state and county agencies to prevent and
respond to incidents of terrorism involving the use of chemical, biological, radiological,
nuclear or explosive (CBRNE) weapons. The grant also provides for the protection of
critical infrastructure and prevention of terrorist incidents; for costs related to the design,
development, conduct and evaluation of CBRNE Training Program; and for costs
associated with implementing each state's Homeland Security Strategy.
State Civil Defense has been designated as the recipient of the total allocated grant
funds. Hawaii County is the final recipient of $599,400. The performance period for this
grant is from April 1, 2003 through March 31, 2005.
Funds provided by the grant in the amount of $479,400 can be expended to purchase
personal protective equipment; explosives device mitigation and remediation
equipment; CBRNE search and rescue equipment; interoperable communications
equipment; detection equipment; decontamination equipment; physical security;
enhancement equipment; terrorism incident prevention equipment; CBRNE to ~Lical4 ~
support equipment; CBRNE incident response vehicles; medical supplies rrnl~fl=d~ 2s~~
types of pharmaceuticals, and CBRNE reference materials. Approved ~iled bu~4get
worksheets for equipment have been provided to your Civil Defense A ~ncy. MpY 2003
~ .
Received
~ Hawaii County
Civil Defense ~
2`t~`6L?L~~%
Honorable Harry Kim
Page 2
May 16, 2003
Hawaii County is also provided $120,000 to hire to support the grant program initiatives
which should include Department of Homeland Security grant management and
administration, training and exercise as the duties relate to the intent of this grant and
the grants being administered through the Office for Domestic Preparedness.
The terms and conditions of the grant are enclosed for your review. If you agree to
the requirements of the grant, please sign and return the original to State Civil Defense.
Thank you for your cooperation in expediting this initiative. If additional information is
needed, please have your staff contact our Fiscal Officer, Mr. Tom Moriyasu, at
733-4259.
Sincerely,
OBERT G. F. LEE
Major General, HIARNG
Director of Civil Defense
Enc.
c: "Mr. Wendell Hatada, Acting Administrator
Hawaii Civil Defense Agency
MEMORANDUM OF AGREEMENT
FOR
FY 2003 STATE HOMELAND SECURITY GRANT PROGRAM
OVERVIEW
The grant funds are provided for the purchase of specialized equipment to enhance the
capability of state and local agencies to prevent and respond to incidents of terrorism
involving the use of chemical, biological, radiological, nuclear or explosive (CBRNE)
weapons; for the protection of critical infrastructure and prevention of terrorist incidents;
for costs related to the design, development, conduct and evaluation of CBRNE
exercises; for costs related to the design, development and conduct of a state CBRNE
Training Program; and for costs associated with updating and implementing each
jurisdiction's Homeland Security Strategy.
I. PURPOSE AND OBJECTIVES
The FY 2003 SHSGP seeks to build on progress made over the past four years
towards enhancing the capabilities of emergency responders by allowing for the
purchase of advanced types of equipment to enhance homeland security. The
FY 2003 SHSGP also seeks to address other critical homeland security needs,
including coverage of CBRNE exercise-related costs, training costs, and planning
and administrative expenses.
II. AUTHORITIES
Funding for the FY 2003 SHSGP is authorized by: 1) Public Law 108-7, the
Omnibus Appropriations Act of 2003; 2) Public Law 107-56, the USA Patriot Act
of 2001; and 3) Public Law 107-296, the Homeland Security Act of 2002.
III. PERIOD OF PERFORMANCE
The period of performance for this initiative will be from April 1, 2003 through
March 31, 2005.
IV. FUNDING AND RESTRICTIONS
a. Authorized Program Expenditures
1. Equipment Acquisition Funds: Funds from the equipment allocation
may be used to enhance the capabilities of state and local first responders
through the acquisition of:
• Personal protective equipment (PPE)
• Explosive device mitigation and remediation equipment
• CBRNE search and rescue equipment
• Interoperable communications equipment
• Detection equipment
• Decontamination equipment
• Physical security enhancement equipment
• Terrorism incident prevention equipment
• CBRNE logistical support equipment
• CBRNE incident response vehicles
• Medical supplies and limited types of pharmaceuticals
• CBRNE reference materials
2. Allocated Equipment Acquisition: Funds for FY 2003 may also be used
for sustainment of first responder equipment that would be used in a
jurisdiction's response to a terrorist threat or event. This would include
repair and replacement parts, equipment warranties and maintenance
contracts for equipment purchased under any ODP state equipment grant.
This equipment may be used by the county to enhance capabilities in the
areas of law enforcement, emergency medical services, emergency
management, the fire service, hazardous materials, public works, public
health, governmental administrative, public safety communications,
healthcare and public health at the state and local levels of government in
accordance with the goals and objectives identified in their county's
homeland security strategy. In addition, the county may use their equipment
allocations to purchase equipment designed to protect critical infrastructure
from terrorist attacks and for equipment to prevent terrorist incidents.
3. Exercise Funds: Funds from the exercise allocation may be used to plan
for, design, develop, conduct and evaluate exercises that train emergency
responders and assess the readiness of jurisdictions to prevent and respond
to a terrorist attack. Exercises must be threat- and performance-based, in
accordance with ODP's Homeland Security Exercise and Evaluation Program
(HSEEP) manuals. These manuals, when available, will provide explicit
direction on the design, conduct and evaluation of terrorism exercises.
Exercises conducted with ODP support (grant funds or direct support) must
be managed and executed in accordance with the HSEEP.
Allowable exercise-related costs include: 1) expenses related to convening a
statewide exercise planning workshop; 2) hiring of full or part-time staff or
contractors/consultants to support exercise activities; 3) overtime for first
response/exercise management personnel involved in the planning and
conducting of exercises; 4) travel associated with planning and conducting
exercises; 5) supplies consumed during the course of planning and
conducting exercises; 6) costs related to implementation of the HSEEP to
include the reporting of scheduled exercises, and the tracking and reporting
of after action reports and corrective actions from exercises; and, 7) other
costs related to the planning and conducting of exercise activities.
4. Training Funds: Funds from the training allocation may be used to enhance
the capabilities of state and local first responders through the development of
a state homeland security training program. Allowable training-related costs
include: 1) establishment of CBRNE training capacities within existing training
academies, universities orjunior colleges.
These funds should be used to institutionalize CBRNE awareness level
training within the state. The target audience for training courses funded
through the FY 2003 SHSGP must be emergency responders, emergency
managers and public/elected officials within the following disciplines:
firefighters, law enforcement, emergency management, emergency medical
services, hazardous materials, public works, public health, health care, public
safety communications, governmental administrative and private security
guards.
5. Planning and Administrative Funds: Funds for this program may be used
to pay for activities associated with the completion of the FY 2003
assessment and strategy update process, as well as those costs associated
with the implementation of the overall SHSS including updating and refining
statewide homeland security strategic plans and hiring of full or part-time staff
or contractors/consultants to assist with the collection of the needs
assessment data and updating of the state and county strategic homeland
security planning and to assist with the oversight of the grants management
program.
b. Program Restrictions
1. Equipment Acquisition Funds: Expenditures for items such as general-
use software (word processing, graphics, spreadsheet, etc.), general-use
computers and related equipment, general-use vehicles, licensing fees,
weapons systems and ammunition, are not allowable. Grant funds awarded
under this program also may not be used to pay for equipment procured
prior to the award start date of the grant or for items otherwise budgeted for
with state or local funds.
2. Exercise Funds: Exercise funds may not be used for terrorism prevention
and response equipment; for exercise models, simulations or games;
activities unrelated to CBRNE exercises; or personnel, contractors/
consultants, travel, supplies or other items procured prior to the award start
date of the grant or otherwise budgeted for with state or local funds.
3. Training Funds: Training funds may not be used for first responder training
activities unrelated to CBRNE incidents, or for training capacity
development procured prior to the award start date of the grant or otherwise
budgeted for with state or local funds.
4. Planning and Administrative Funds: Funds intended for planning and
administrative purposes may not be used for: 1) activities unrelated to the
completion and implementation of the State or County Homeland Security
Strategy; 2) for personnel, equipment, contractors/consultants, or meeting-
related expenses procured prior to the award start date of the grant or
otherwise budgeted for with state or local funds.
c. Funding Advance/Reimbursements
The State will use the HHS/SMARTLINK payment system as the preferred
method of payment. Hawaii County will be required to provide State Civil
Defense with documentation (i.e., vendor invoice) for payment to the county;
the county will make payment to the vendor.
V. DISTRIBUTION OF FUNDS
Total FY 2003 State Homeland Security funds for Hawaii County will be in the
amount of $479,400.
VI. ADDITIONAL REQUIREMENTS
Hawaii County is required to ensure 100 percent accountability of equipment
purchased with the grant funds.
APPROVED/DISAPPROVED:
ROBERT G. F. LEE Harry Kim
Major General, HIARNG Mayor, Hawaii County
Director of Civil Defense
Date Date
APPROVED AS TO FORM:
MICHAEL VINCENT
Deputy Attorney General