HomeMy WebLinkAboutCOM 0008.013 2002-2004 Mtv,a py,
Harry Kim ~',c~ William Takaba
Mpynr ~ Director
Nancy E. Crawford
~•oi•w~'r Uepury Dvecmr
County of Hawaii
Finance Department
25 Aupuni Sveet, Room 118 • Hilo, Hawaii 96720
(808)961-8234 . Fax (808)961-8248
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July 10, 2003 ~O ~
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The Honorable James Arakaki, Chairman, ~ ~ _
and Members of the Hawaii County Council s
County of Hawaii - c-~ "
25 Aupuni Street = a
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
June 16 through June 30, 2003
Attached is a Report of"fransfers Authorized showing transfers made from June 16
through June 30, 2003. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
pLt,H./~/~f f'~
Deanna Sako
Controller
Attachments
Comm. No. ~
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Form #:A-102 COUNTY OF HAWAII
Revised: 07/0'1
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Accounts
CONTACT: Deanna Sako PHONE: x8425 DATE: 6 / 13 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-911-5911.86-341 Worker's Compensation - G $ 18,000.00
TOTAL: $ 18,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-911-5911.91-341 Unemployment Compensation - G $ 18,000.00
TOTAL: $ 18,000.00
EXPLANATION (Provide complete explanation):
Expenditwes in the Worker's Compensation account were not as high as expected due to less settlements than
anticipated.
Additional funds are needed in the Unemployment Compensation account due to higher than anticipated costs
for the current year.
SUBMITTED BY: ~"x Q~^' DATE: 6 4j
Q,~Department Head
*****#**##44##4 ******#*####'#~1
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: DATE: JUN/13 2903
Director of Finance
1A rowed ~ Deferred _ Denied
Signed: ~~~~h~~"' Or DATE: ~ / I ` / ~3
Mayor
Transfer No. 52
f~'- -
Form tt:A-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Accounts
CONTACT: Deanna Sako PHONE: x8425 DATE: 6 / 13 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-901-5901.05-341 County Pensions -Bonus $ 1,620.00
TOTAL: $ 1,620.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-901-5901.10-341 ERS Pension Accum Fund - G $ 1,620.00
TOTAL: $ 1620.00
EXPLANATION (Provide complete explanation):
Expenditures in the County Pensions -Bonus account were not as high as expected due to the declining number
of pensioners.
Additional funds are needed in the ERS Pension Accumulation Fund account due to the one time payment for a
County retiree's past military leave, which is considered creditable service, billed to the County by ERS.
SUBMITTED BY: ~.d~~ DATE: b / 1 3 / a 3
,,(,Department Head
*******#**i##} #**}}********++~*****#****#****#*}*#************i*******************##}*************iiii}t#i**i*i##}*i
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
signed: DATE: _ JUN / 13 2Q03
Director of Finance
Appr~~s~~~""`~V 0 r _ Deferred _ Denied
Signed: DATE: _ ~ (P / ~ 3
Mayor
Transfer No. 53
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: ADMII~IISTRATION
CONTACT: DIANE SHIRO PHONE: 961-8463 DATE: 06 / 17 ! 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-173-5173.02-109 PW ADMIN -EQUIP REPAIRS & MAINT $ 1,700.00
TOTAL: $ 1 700 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-173-5173.06-454 COMPUTER EQUIPMENT $ 1.700.00
TOTAL: $ 1.700.00
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE IN EQPT REPAIRS & MAINT (DUE TO LEASE OF NEW COPIER) FOR ACTUAI,
LOW BID COST OF FILE SERVER AND HARDWARE ACCESSORY.
SUBMITTED BY: ~J'~-+-~- C. /"~.a~- DATE: G / / D3
Department Head
ACTION: ~ Recommend Approval Recommend Deferral _ RecommeA'nd Denial
Signed: DATE: ~u'T ~ 8
Director of Finance
_Approyp,ve~d~~ Qf~,~ Deferred (Denied
Signed: ~~~U~ r r DATE: ~P / ~ ~ / D 3
Mayor
Transfer No. 54
/(t
Form S:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Engineering
CONTACT: Galen Kuba PHONE: 961-8422 DATE: 6 / 17 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-183-5183.02-235 Misc.Supplies $ 2,500.00
TOTAL: $ 2 500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
O10-183-5183.06-454 Computer Equipment $ 2,500.00
TOTAL: $ 2 500.00
EXPLANATION (Provide complete explanation):
Extra monies left due to low volume of safety equipment requests Bc survey equipment purchases this fiscal year.
Next fiscal budget will request for 8 computer systems which is all the budget could afford. Would have wanted
to replace all staffs' computers but we were constrained by a status quo budget. We had to postpone the
replacement of a vehicle so we could buy the 8 computer systems.
SUBMITTED BY: G • ~ a~~ DATE: G/ y g l ° 3
Department Head
•.tiirat•~~~~f t*~ •x •a~~~~~~~~f.x••f.•x~Rxfss.,eset•e~we~tse+•~x.'+ws.x~~~~tttraee+ii+t+w~.x~~xxx~Wr+a~.•s.~x+trrt•+te~*nxxft.x~
ACTION: Recommend Approval _ Recommend Defercal _ Recommend Denial
Signed: / DATE: JUN/ 18 ZpO3
irector of Finance
_(Appro~ve~d~ ~ _ Deferred _ Denied
Signed: ~~^~0 r DATE: 4 a ~
ayor
Transfer No. 55
/~G
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Admin & Budget
CONTACT: Nancy Crawford PHONE: x8092 DATE: 6 / 19 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5121.02-I 11 Fin Admin & Budget -Rental/Lease Equip $ 93,000.00
TOTAL: $ 93 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5121.06-454 Finance Admin & Budget -Computer Equip $ 93,000.00
TOTAL: $ 93 000.00
EXPLANATION (Provide complete explanation):
Expenditures in the Finance Admin & Budget Rental/Lease of Equipment account were no[ as high as expected
due to not having to make any lease payments for the FRESH software.
Additional funds are needed in the Finance Admin & Budget Computer Equipment account in preparation of the
FRESH Software lease. Servers and related items are needed for pending lease of software.
SUBMITTED BY: ~ DATE: JUN/ Z H 1,IIO3
Depar ent Head
###**#****#****###*4******#*#*******#***##***#*****#**********i*******#**##***####**#****##*****###******##****##***#
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: JUt~ 18 X003
Director of Finance U~
Approved Deferred _ Denied
Signed: ~`~~G~c`^"' 0 ~ DATE: t0 / 1 g / 0 3
ayor
Transfer No. 56
.
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Accounts
CONTACT: Deanna Sako PHONE: x8425 DATE: 06 / 20 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5122.02.106 Accounts Division OCE 2,318.00
TOTAL: $ 2,318.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5122.06-454 Accounts Division Equipment 2,318.00
TOTAL: $ 2,318.00
EXPLANATION (Provide complete explanation):
Additional funds needed in equipment to replace 2 of the older computers which have broken down several
times in recent months. They are again beginning to malfunction and are working very slowly.
SUBMITTED BY: DATE: (O
rtment Head
ACTION: Recommend royal _ Recommend Deferral _ Recommend Denial
Signed: ` DarE: JUN /19 2003
Director of Finance
proved _ Deferred _ Denied
Signed: DATE: ~ / ~ / t) ~
Mayor
Transfer No. 57
,/s ; J.; /
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii County Police Department DIVISION: Administration ~
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 06 / 18 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
TOTAL: $ 57,850.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
TOTAL: $ 57,850.00
EXPLANATION (Provide complete explanation):
SEE ATTACHED
SUBMITTED BY: DATE: JU~ ~ 81.003
Department Head
*#fi***********************#*+*#*******##*#####***fi*fi***t******#*#**fi**fififi*****#*****fi#fi#fi*****#*#fifi*
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denia9l
Signed: DATE: 3uN 19 f003
Director of Finance
Approved ~ ~ ~ _ Deferred _ Denied
Signed: ~`~~~i~M.twl ~ DATE: ~ / ~'0 / a ~
ayor
Transfer No. Sg
06-24-2x03 08~24AM FROM HPL~ FI'JAhlCE 961_2390V TO 2248 P. O1
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010-201-5203.01-011 Admin - Regular S fi W $30,350.00
1) 010-201-5203.02-112 Admin - Mileage & Auto Allow $25,000.00
2) 010-201-5215.62-225 Hipal - Recr-Educ-9cientif Sup S2.SQQ.00
TOTAL $57,850.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
3) 010-201-5201.02-338 Police Comm - Rental $700.00
4) 010-201-5206.02-115 Hilo CID - Misc. Contract SvC $3,500.00
5) 010-201-5207.02-227 South Hilo - Computer & Office Sup $2,000.00
6) 010-201-5207.02-235 South Hilo - Misc Material i Sup $2,500.00
7) 010-201-5208.02-102 North Hilo - Telephone $400.00
7) 010-201-5208.02-113 North Hilo - water fi Gas $450.00
7) 010-201-5209.02-102 Hamakua - Telephone $2,100.00
8) 010-201-5210.02-109 Waimea - Repairs to Equip $1,700.00
5) 010-201-5211.02-227 Kohala - Computer & Office Sup $1,000.00
9) 010-201-5211.02-235 Kohala - Misc Material & Sup $1,500.00
7) 010-201-5212.02-102 Kona - Telephone $3,000.00
8) 010-201-5212.02-109 Kona - Repairs to Equip $3,000.00
B) 010-201-5213.02-109 Kau - Repairs to Equip $1,000.00
10) 010-201-5215.04-115 investigating Cause of Death $30,000.00
11) 010-201-5215.06-115 Sobriety Checkpoint S5,000L
TOTAL $57,850.00
EXPLANATION:
i) Funds are available under these accounts due to lower than
anticipated costs for straight time salaries and car allowance
due to vacancies.
2) Funds are available under this account dve to lower Lhan
anticipated costs.
3) Funds are needed to cover unanticipated cost for rental of the
Police Commission office. The new office was not ready and as a
result they were unable to move by July 1, 2002.
4) Funds are needed to cover higher than anticipated investigative
costs such as forensic services.
5) Funds are needed to cover higher than anticipated costs for
office supplies such as printer cartridge.
6) Funds are needed to cover unanticipated costs for supplies for
the new detention facility such as disposable shirts, coveralls
and leg izons.
7) Funds are needed to cover higher than anticipated costs for
utilities such as water and telephone.
e) Funds are needed to cover higher than anticipated costs for
vehicle repairs. The department due to funding has bean unable
to replace their vehicles. These vehicles are over 5 year old
with high usage and mileage.
9) Funds are needed to cover higher than anticipated costs for film
processing and supplies.
10) Funds are needed to cover higher than anticipated costs for
investigating cause of deaths such as autopsy.
11) Funds are needed to cover higher than anticipated costs for
sobriety testing.
TOTAL P.(~1
Form#:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION
CONTACT: MARCIA MATSUI PHONE: 961-8304 x33 DATE: 06 / 18 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-131-5131.10-115 SP COUNSEL/SETTLEMENT $ 11,000.00
LITIGATION
TOTAL: $ 11,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-131-5131-01-011 REGULAR S&W $ 10,379.42
010-131-5131.01-021 OVERTIME S&W 205.23
010-131-5131.01-099 MISCELLANEOUS S&W 415.35
TOTAL: $ 1 ],000.00
EXPLANATION (Provide complete explanation):
From: Funds not needed due to successful settlement/litigation efforts in FY 2002-03.
To: Reg S&W =Funds needed to cover salary increases for Dtys CC; CIL payments; Health Fund
reimbursements
Overtime S&W =Additional funds for CTO hours; OT hours.
Miscellaneous S&W =Additional funds needed to cover TA pay.
SUBMITTED BY: DATE: ~M 1 9 ~a03
Department Head
wrrrr+++++wwwwwr r++++++++wwwwwwrrr++++++rr+w++++++++++w+++w+wwwwwwxwwwwwxwrwwwwwwwwwww++w++ww++++rrrwrrrrr++++rrrrr
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denia(?l
Signed: DATE: ~U~/ 2 ~ PpU3
Director of Finance
Approved~jl ~Jay~// _ Deferred _ Denied
Signed: _ ' DATE: / ~3
Mayor
Transfer No. 59
/G ~ ,
Form#:A-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS & RECREATION DIVISION: AQUATICS
CONTACT: LARRY DAMS PHONE: 961-8694 DATE: O6 / 19 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-55 ]3.51-O1 I AQUATICS ADMIN S&W -REG S&W $ 7,000.00
010-500-5513.61-011 AQUATICS POOLS S&W -REG S&W 45,000.00
010-500-5513.71-011 AQUATICS BEACHES S&W -REG S&W 25,000.00
TOTAL: $ 77,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5513.62-109 AQ POOLS OCE-EQUIP REPAIR/MAIN'f $ 10,000.00
010-500-5513.62-113 AQ POOLS OCE-WATER,GAS,&SEWER 5,500.00
010-500-55]3.62-I 12 AQ POOLS OCE-MILEAGE&AUTO ALL 3,000.00
010-500-5513.62-217 AQ POOLS OCE-CLEANING/SANI SUPP 58,500.00
TOTAL: $ 77,000.00
EXPLANATION (Provide complete explanation):
A transfer is needed to cover shortages in various Aquatics Pools OCE accounts. The Equipment and Repairs
account is short as we experienced a large number of unforseen repairs at several pools. The Water, Gas &
Sewer account is short as some older pools experienced water loss and had to be replenished on a regular basis.
[n addition, Konawaena Pool had to be emptied for repairs. The Mileage and Auto Allowance account is short
as staff travel was more than anticipated. The Cleaning and Sanitation Supplies account is short due to the
mandated conversion from gas chlorine to calcium hypochlorite tablets -the cost of calcium hypochlorite is
much higher than gas chlorine. Funds are available in the Salaries and Wages accounts due to vacant positions
and salaries for new staff being lower than budgeted salaries.
SUBMITTED BY: DATE: (]3
Dep~ i ent Head
.........x.....
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: 2 ~ /?~f03
Director of Finance _ _
1Approved _ Deferred _ Denied
Signed: ~ " DATE: ~0 / / p 3
Mayor
Transfer No. 60
Form #:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION
CONTACT: DIANE M. SHIRO PHONE: 961-8463 DATE: 06 / 20 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-173-5173.02-109 EQPT REPAIRS & MAINTENANCE $ 155.00
TOTAL: $ 155 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-173-5173.06-454 COMPUTER EQUIPMENT $ 155.00
TOTAL: $ 155.00
EXPLANATION (Provide complete explanation):
Additional Funds available from Eqpt Repairs [due to multi-(5) yr lease of new copier] needed for Acrobat
Reader Sofrware for submitting public/procurement advertisements on-line to news agencies.
SUBMITTED BY: ~'-~r--- C- . /~Cl,~~_ DATE: ~
/ ZO / 0 3
Department Head
*++****#**}}+++*#*****##++#+*#+***}#}#+##******#}###+#+*#*}###i##**}###}+***}###******##+***i}i*i+#+
ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
Signed: _ DATE: JUN/ 2 O Zp03
Director of Finance
_ ApI/proMve~d~ ~/I~, / Deferred _ Denied
Signed: e" DATE: (o / 23 ! 0 3
I„/ Mayor
Transfer No. 61
/d'Y~.y
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: ADMINISTRATION
CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 06 / 20 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5503.39-341 P&R Friends of [he Park -Misc Charges $ 3,200
010-500-5503.02-341 P&R Admin -Misc Charges 1,800
TOTAL: $ 5 000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5503.06-449 P&R Admin -Motor Vehicle $ 5,000
TOTAL: $ 5,000
EXPLANATION (Provide complete explanation):
Funds are needed to purchase a used 1999 Plymouth Breeze from the State of Hawaii Surplus Property Branch.
Funds are available in the Friends of the Park Misc Charges account as the cost of material purchases were less
than anticipated. Funds are also available in the P&R Admin Misc Charges account as sign language interpreters
and braille/video tape Vanslations have not been needed this fiscal year.
SUBMITTED BY: DATE: ~ l ZO lL~
Dopertm t Head
i
i*~++.~+~xx+fr+x~•<*+x+~~~r.a~r.~• +f x~++w+x~ ++?~e~~ataxxr,:r++,rw~~~xxe~r.~~~f~:~++~~+:++~+w~a+r++xx~++ww~~~~++++~f,t~w~wrr~+
ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
Signed: ~ DATE: ~UN/2 ~ ZQ03
' rester.~of Finance
ApI/proved p ~ ~ _ Deferred _ Denied
Signed: 0 ~ DATE: ~ / ~3 / ~ 3
Mayor_ _
Transfer No. 62
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Management DIVISION: Office of Housing & Community Dev.
CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: 06 / 19 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
065-431-5431.57 WIA Admin/Ping 2002 $ 719.00
TOTAL: $ 719.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
065-431-5431.77 WIA Programs 2002 $ 719.00
TOTAL: $ 719.00
EXPLANATION (Provide complete explanation):
To correct the amount appropriated for the Incumbent Worker Grant.
SUBMITTED BY: ~ ~ DATE: 06 / 19 / 03
Department Head
www++wwwwww+++++ +++ww+xwwwwwwwwww++++++w+wwwwwwwww+++w+wwww+++++wwwww+w+++x+wwwwww++++++w+++++++ww+www+++www++++www
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
JUI~ 2 01003
Signed: DATE:
Director of Finance
i
_ Approved ~ ~ _ Deferred _ Denied
Signed: D" DATE: ~ / 03
Mayor
Transfer No. 63
Form#:A-102 COUNTY OF HAWAII
Revised: 07!01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Solid Waste Division
CONTACT: Robert Gonsalves PHONE: 961-8339 DATE: 6 / 17 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.02-109 Landfills OCE -Equipment Repairs & Maint $ 75,000.00
085-601-5604.02-I 1 l Landfills OCE -Rental /Lease of Equipment 50,000.00
085-601-5604.06-449 Landfills Equipmentt -Motor Vehicle 7,000.00
085-601-5604.21-115 Landfills -Recycling Prog - Mise Contr Svc 40,000.00
TOTAL: $ 172 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.52-115 W. Hi Landfill OCE - Misc Contr Services $ 172,000.00
TOTAL: $ 172,000.00
EXPLANATION (Provide complete explanation):
109 -Funds are available since repairs of County refuse trailers will be deferred until the next fiscal year since
steel panels were received in late May 2003.
11 1 -Funds are available since six (6) months of lease payments were budgeted, however only two (2) months
are required for this fiscal yeaz.
449 -Funds are available since cost of vehicles purchased was less than budgeted amount.
I I S -Funds are available since request for transfers during the year exceeded the actual amount needed for this
account number for this fiscal year.
l IS -Funds are needed since the actual cost for litter picking at the West Hawall landfill exceeded the budgeted
amount for [he year. Litter picking by landfill owners is mandated by Department of Health regulations for
public safety.
SUBMITTED BY:~i~i~~~'~'%"~~ DATE: 6 / l ~l~
Department Head
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ACTION: ~ Recommend Approval Recommend Deferral _ Recommend Denial
signed: ~t DATE: JUN/ 2 4 2Q03
/ Director of Finance
Approved _ Deferred _ Denied
Signed: ~ `"~""I ' DATE: ~ 1 ~5 /
ayor
Transfer No. 64
Form tl:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Management DIVISION: OHCD
CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: 06 / 24 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-931-5934.56 Ookala Gym Annex $ 211,482.48
TOTAL: $ 211 482.48
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-931-5934.58 Removal of Arch Barriers $ 211,482.48
TOTAL: $ 211482.48
EXPLANATION (Provide complete explanation):
The design for the Ookala Gym Annex is completed. CDBG funding is insufficient for renovation, therefore
organization will seek other funding.
The 2000 Annual Plan submitted to HUD and approved by the County Council states that additional funds will
be added to the ROAB Project.
SUBMITTED BY: ~ DATE: ~y
/ ~1'~// O~
epartment Head
+w+a~+~ka•ak~t+~+•ie~++a•f++xx~f.++xf.+•w~k+x+•x+er.+•,et~fra?a+~+x~~.•xr.•~~rtew+w~+?e,r•~+x:x+x+++e•wt~x++xxxxx«r.rrtxeww~w~~
ACTION: 1Recommend Approval _ Recommend Deferral Recommend Denial
Signed: DATE: JUN 2 4/ 2003
Director of Finance
_ Approved d~,~ ~p ~ ~ _ Deferred _ Denied
Signed: ~y `~1.~/ I lY DATE: / ~5 / D-3
Mayor
Transfer No. 65
o .
! -
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Management DIVISION: OHCD
CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: 06 / 25 103
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-951-5951.22 C of H Tenant-Based R/A $ 34.00
TOTAL: $ 34.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-951-5951.31 Puukapu Senior Housing $ 34.00
TOTAL: $ 34.00
EXPLANATION (Provide complete explanation):
"The TBRA-31 project is completed. Transfer the unencumbered balance to Puukapu Senior Housing.
SUBMITTED BY: ~~`-'`z~~ DATE: _~/(~/.~i5 / [}3
Department Head
**********R***~* *#***p******#**###********###********#*****###******####*********###******##*****#*##***##*****###***
ACTION: / Recommend Approval _ Recommend Deferral Recommend Denial
Signed: ~ ~ DATE: JUN /2 6 1003
Director of Finance
A/ PPfOVed Deferred Denied
Signed: _ DATE: ~ / / ~-3
Mayor
Transfer No. 66
Foam un-ioz COUNTY OF HAWAII
Revised ~7/Ot
REQUEST TO TRANSFER FUNDS
DEPARTMENL PARKS AND RECREATION DIVISION P~~RKS MAINTENANCE
CONTACT- Glenn Sadavasu PHONE 961-8719 DATE. 06 /25 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 500 5505.01 Oll Parks Maint. Salaries & Wages ~ 15,000.00
_ TOTAL: $ 15,000.00
TO' ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 500 5505.02L17 Yarks Maint. Cleaning Supplies ¢ 6,000.00
O10 500 5505.11 449 Parks Maint. Motor Vehicle 9,000.00
_ _ TOTAL $ 15,000.00
EXPLANATION (Provide complete explanation)
Available funds in the Yarks Maintenance S & W due to a vacancy of a Building
Maintenance Worker, employees out due to workers compensation injuries.
A transfer is needed to purchase a flatbed truck which can be purchased for
$9,000.00. Also transferred funds to be used t.o purchase miscellaneous cleaning
supplies.
2s
SUBMITTED BY ~ DATE /
Depart ntHead
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ACTION * ~ Recomm nd Approval _ Recommend Deferral _ Recommend Dernal
Signed _ DATE ~~N 2 61,003
Director of Finance
/pproved _ Deferred _ Denied
Signed. 1 r' DATE ~ / ~•1 / ~3
- aYor - -
Transfer No 67
Form u:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: F1RE PROTECTION/EMS
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 06 / 25 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5227.46-458 Basic EM'I' Training -Rescue Equipment $ 2,500
TOTAL: $ 2,500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5227.42-104 Basic EMT Training -Travel $ 600
010-221-5227.42-219 Basic EMT Training -Medical Supplies 1,900
TOTAL: $ 2,500
EXPLANATION (Provide complete explanation):
The donor account has sufficient funds after all intended purchases made for the year. The funds will be used
for outstanding bills, in excess of budgeted amounts.
JUN 2 6 2003
SUBMITTED BY: DATE: / /
De artment Head
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ACTION: ~ Recommend Approval Recommend Deferral _ Recommend Deni~arlt
Signed: DATE: JUw 2 6 1J103
Director of Finance
Ap
rove` _ Deferred _//Denied
Signed: DATE: 4 ~'1 / ~ 3
Mayor
~ -
Transfer No. hg
1r,