HomeMy WebLinkAboutCOM 0008.014 2002-2004 a
Harry Kim William Takata
Mayor D7rector
. Nancy E. Crawford
•••a Deputy Orrector
County of Hawaii
Finance Department
25 Aupunf StreeS Rwm 118 • Hilo. Ilawaii 96720
(808)961-8234 • Fax (808)961-8248
July 18, 2003
~
The Honorable James Arakaki, Chairman, ~On L
and Members of the }iawai`i County Council
County of Hawaii ` ~ ~
25 Aupuni Street
Hilo, Hawaii 96720 ~ _
ti.
Deaz Chairman Arakaki and Members of the County Council: s
w
SUBJECT: Transfer of Funds
July 1 through July 15, 2003
Attached are two Reports of Transfers Authorized showing transfers made from July 1
through July 15, 2003. The first report shows transfers relating to the fiscal yeaz ended
June 30, 2003, and the second relates to the current fiscal year. Copies of the approved
transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
Comm: No. ~ e
Ref. To:
Ref. Dote
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Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii County Police Deparhnent DIVISION: Administration
CONTACT: Nori Ishii PHONE: 961-2273 PATE: 06 / 3 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
- TOTAL: $ 37 000 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
- TOTAL: $ 37,000.00
EXPLANATION (Provide complete explanation):
SEE ATTACHED
SUBMITTED BY: DATE: I ZOp3
artment Hea
####**#iii#**4* ##***##i##**4##** ###4t###**#4#*4 #**4####*4####**kk##**44**4###k*4****####*4##**####**#k***##***#
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: 'V'' = DATE O7/ o/ / 03
_ _ Director of Finance qY J
/Approved _ Deferred Denied
Signed: ~ DATE: 7y /
Mayor
/ Transfer No. 69
f ~:r~ l%
P7-GJ1-2F7N3 12 ~ 37PM FP.nM HFD F G'JRNrE 96L239NV T? Bz4'T P. X11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010-201-5203.01-011 Admin - Regular S 8 W $15,000.00
1) 010-201-5203.02-112 Admin - Mileage ~ Auto Allow $22.000.00
TOTAL $37,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
2) 010-201-5203.20-480 Admin Equip - Misc Equip $240.62
2) 010-201-5211.01-099 Kohala - Miscellaneous S Sc W $3,000.00
3) 010-201-5212.02-109 Kona - Repairs to Equipment $10,000.00
4) 010-201-5213.02-102 Kau - Telephone ~ Telegraph $800.00
5) 010-201-5215.04-115 Investigating Cause of Death $22.959.38
TOTAL $37,000.00
EXPLANATION:
1) Funds are available under these accounts due to lower than
anticipated costs for straight time salaries and car allowance
due to vacancies.
2) Funds are needed to cover higher than anticipated costs.
3) Funds are needed to cover higher than anticipated costa for
vehicle repairs. The department due to funding has been unable
to replace their vehicles. These vehicles are over 5 year old
with high usage and mileage.
4) Funds are needed to cover higher than anticipated costs for
utilities such as telephone,
5) Funds are needed to cover higher than anticipatefl costa for
investigating cause of deaths such as autopsy.
70TRL F'. y1
Formttn-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii County Police Department DIVISION: Administration
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 06 / 30 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5203.01-011 Admin - Regular S & W $ 500.00
TOTAL: $ 500.00 ~ _
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5205.02-235 CILI -Misc. Materials & Supplies $ 500.00
_ TOTAL: g 500.00
EXPLANATION (Provide complete explanation):
1) Funds are available under this acocunt due to lower than anticipated costs for salaries due to vacancies.
2) Funds are needed to cover higher than anticipated costs for miscellaneous supplies such as lithium batteries
and transcriber.
SUBMITTED BY: j~j~ _ DATE: / -
Depart ead
***i*+#+i#*##+*******i*fiiii*******i#fiii*i***44ifi*k****##fi****fiifi*+*****fi#+****fi##***i*****#fi*****fiik#**fifi##********i+
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: _ DATE: JUL/ 2 29U3
Director of Finance ~
Approved _ Deferred Denied
Signed "'~Mff'~ _ DATE: 1 / 3 /D3
Mayor -
Transfer No. 7p
/ ~9!.'!
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: OFFICE OF MANAGEMENT DIVISION: OHCD
CONTACT: EDWIN S. TAIRA PHONE: 961-8379 DATE: 07 / 08 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
065-431-5431.56-341 WIA ADMIN/PLNG 2001 $ 33,000.00
_ TOTAL: $ 33 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
065-431-5431.76-385 WIA PROGRAMS 2001 $ 33,000.000
TOTAL: $ 33,000.00
EXPLANATION (Provide complete explanation):
To cover additional expenses in the WIA Adult Program.
SUBMITTED BY: ~t (ZL DATE: f] 7/~~/~
G Department Head
?~++x~~x~r~•?+~w+.++rwwr.~~r.ewwr.~~~e~x+~~~~•,rFwtx?~~~~atgar,~++<~++•~~~~~+++ixxwx~~t~++~ww+,rw•++„k•.,+:«xwwww~x:~x~t~~~x~
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
Signed: DATE: D7 / O $ / 03
irector of i ance ',1, _
/Approved _ Deferred _ Denied
Signed: " o ' DATE: _ ~ I I ~ / 0 3
ayor
Transfer No. 71
/ yf O7
Form #:A-102 COUNTY OF HAWAI`1
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: OFFICE OF MANAGEMENT DIVISION: OIICD
CONTACT: EDWIN S. TAIRA PHONE: 961-8379 DATE: 07 / 09 / 03
FISCAL PERIOD: July t, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
158-461-5468.08-341 OULI EKAHI LEASE PAYMENTS $ 12,000.00
TOTAL: $ 12 000.00 _
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
158-461-5468.02-341 OUI,1 EKAHI PROJECT EXPENSE $ 12,000.00
_ TOTAL: $ 12,000.00
EXPLANATION (Provide complete explanation):
To cover shortfall of project expenses. The repairs to facilities and the miscellaneous contractual expenditures
exceeded budgeted amounts.
7
SUBMITTED BY: ~ DATE:
Depar ment Head
*kR*kkk#**kkR*#*i***##*#********#*k******k***k**ik*ik**********k*kk*i**k*#******k**kiiii4ki4*#*******kk*4**i#*******k
ACTION: _ Recommend Approval Recommend Deferral Recommend Denial
Signed: ~ DATE: _~7 dj
hector of Hance
Approved _ Deferred __'DI enied
Signed: _ DATE: I / / ~3
ayor
Transfer No. 72
germ u:n-1 oz COUNTY OF HAWAI'1
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Civil Defense Agency DIVISION:
CONTACT: "Croy Kindred _ PHONE: 935-0031 DATE: 07 / oy / 0 3
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.02.109 Equipment Repairs/Maintenance $ $4,000.00
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.01-021 Overtime S & W $ 4,000.00
_ _ _ _ _ _T_OTAL: _
EXPLANATION (Provide complete explanation):
IransFer funds to cover overtime which exceeded budget, due to cashout of compensatory time by retiring
emp I oyees.
SUBMITTED BY: ~ L ~ ~ _ DATE: o~_/ os
* epartment Head
x#+*#**+*+***1+#/#**+#*#**###h h# **h****#**#**#**#####***#***##k**k**kk+**k*kk***k*Rkk**hk+k*k*****#*****###*k#**#**
ACTION. V Recommend Approval _ Recommend Deferral Recommend Deniappl
Signed: 2- ~ ~ DATE'. 9 ZN~3
D' ector of Finan
_ /Approved _ Deferred _ Denied
Signed: _ _ a' _ DATE: 1 / I ~J / ~
~or
Transfer No. 73
/yi;~.
Form tt:A-toe COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: FIRIi PROTECTION
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 07 / 09 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.01-011 Fire Protection -Regular S&W $ 1,000
_ TOTAL: $ 1 000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.02-113 Fire Protection - OCE -Water, Gas, & Sewer $ 200
010-221-5221.02-114 Fire Protection - OCE -Electricity 800
TOTAL: $ 1,000
EXPLANATION (Provide complete explanation):
This transfer is being made [o cover higher than expected utility charges.
SUBMITTED BY: DATE: _ ~U~ ~ ~ f003
epartment Head
*****!*##f#+**:t.**f**f##++*******i#*#*******#++*****i*+##*********i###*********f#*****fff+******i!*###***xx+!#*****iTf
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
~n
Signed: ~ DATE ~UL/ 1 03
irector of Fi nce
_~Approved _ Deferred _ Denied
Signed: VIk.CNY'~ DATE: ~ / I ~ / 03
Mayor _ _
Transfer No. 74
~airY
Form a:n-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION:
CONTACT: DIANE M SHIRO PHONE: 961-8463 DATE: 06 / 30 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-171-5171.22-114 BUILDING R&M - ELECTRICITY $ 27,480.54
_ _ TOTAL: $ 27,480.54
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-233-5233.02-115 FLOOD CONTROL - M[SC CONTRACT $ 27,480.54
SERVICES
TOTAL: $ 27,480.54 _
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE FROM BUILDING R&M ELECTRICITY (LESS THAN ANTICIPATED CHARGES)
TO COVER FLOOD CONTROL. - MISC CONTRACT SERVICES EXPENDITURES RESULTING FROM
EXCESSIVE DEBRIS REMOVAL IN THE KAU & WEST HAWAII DISTRICTS.
SUBMITTED BY: /y'LCc.e..-_ /~I~CP ~-e--- DATE: ~ / / 0.~!
Department Head
x~~x~~xw+x+~w?s.xx+++t~~~~,~~,r~t~xx+«.~~~+a~xx+xtxR*wrx~~r~w~r.+»w++.~~x+++~.r:w:tr~~~~+~xtxis.~:x~.~~r.ir~x+x~~r.x+:~x:~++x~~+
ACTION: ? Recommend Acp^proval Recommend Deferral _ Recommend Denial
Signed: ( DATE: ~ / 0-3
irector of,Finance
~ App1/rovedV~ ~ ~ ~ _ Deferred _ Denied
Signed: \`1~T~"^^'~ 1 F DATE: _ ~ / I / a 3
Mayor
Transfer No. 75
' 7/ `7b
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS & RECREATION DIVISION: AQUATICS
CONTACT: LARRY DAVIS PHONE: 961-8694 DATE: 07 / 09 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5513.71-O1 l AQUATICS BEACHES S & W-REG S & W $ 1500.00
_ TOTAL: $ 1500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5513.61-021 AQUATICS POOLS S & W - OT S & W $ 1500.00
TOTAL: $ 1500.00
EXPLANATION (Provide complete explanation):
Transfer of funds is needed to cover shortage in Aquatics Pools Overtime Salaries and Wages account. Shortage
is due to employees working overtime to cover vacant positions and from employees cashing out compensatory
time. Funds are available is Aquatics Beaches Regular Salaries and Wages due to vacant positions.
SUBMITTED BY: DATE: (1 ~U l~
ent Head
ACTION: _ Recommend pproval _ Recommend Defercal _ Recommend Denial
Signed: ~i[~, DATE: JUL/ 1 4 203
_ _ erector of Fi nce _ _
App`r'oved _ Deferred _ Denied
Signed: ~~y~"DNS' DATE: I / °3
ACTING Mayor
Transfer No. 76
i 7 v:~
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: PANAEWA ZOO
CONTACT: Pamela Mizuno PHONE: 961-8542 DATE: 07 / 09 / 03
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-X523.02-I 10 Panaewa Zoo -Repairs to Facilities $ 9,000
_ TOTAL: $ 9,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5523.25-449 Panaewa Zoo -Motor Vehicle $ 9,000
_ TOTAL: $ 9,000
EXPLANATION (Provide complete explanation):
Funds are needed to purchase two used 4x2 pick ups fiom the State of Hawaii Surplus Property Branch. These
vehicles will replace a similar 1990 truck that is beginning to have mechanical problems and a 1990 station
wagon. Funds are available in the Repairs to Facilities account as the Friends of the Zoo has contracted, and is
paying for the repainting of the main office and rain shelter roof that is currently budgeted at $15,000.
SUBMITTED BY: ~ DATE: ~ U3
,pep ent Head
ACTION: Recommend Approval Recommend Deferral _ Recommend Genial
~ JUL 1 0 2p03
Signed ~ DATE. /
_ _ it ctor of Finan _
Approved _ Deferred _ Denied
Signed: ~/-~~~`-ru.~rjl~ DATE: ~ /
Mayor
Transfer No. t
/ Y/~~ ~