HomeMy WebLinkAboutCOM 0008.017 2002-2004 ~tv w..
Harry Kim ~ffc~'' ~o William Takaba
:Mayor
Director
'+~~.o~,w';r. Nancy E. Crawford
Deputy Direclar
County of Hawaii
Finance Department o
25 Aupuni Street, Room I IS • Hilq Hawaii 96720 L,.1
B08) 961-8234 Fax (ROS) 961-8248 '7
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September 2, 2003 ~ -
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The Honorable James Arakaki, Chairman, ra
and Members of the Hawaii County Council ~
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
August 16 through August 31, 2003
Attached are two Reports of Transfers Authorized showing transfers made from August
16 through August 31, 2003. The first report shows transfers relating to the fiscal year
ended June 30, 2003, and the second relates to the current fiscal year. Copies of the
approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
/
Deanna Sako
Controller
Attachments
Comm. No.
Ref. To:
Ref. Data
Report of Transfers Authorized For the period: August 16 through August 31, 2003 (For Fiscal Year Ended June 30, 2003)
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
85 8/22/03 General Mass Transit 5311.02 Mass Transit OCE 303.91 5311.01 Mass Transit S8W 303.91
86 8/22/03 General Police 5203.02 Police Admin Div OCE 290.00 5212.02 Kona Police OCE 200.00
5213.02 Kau Police OCE 90.00
87 8/29/03 Solid Waste Env Mgmt 5604.01 Landfills S&W 2,000.00 5911.93 Workers Compensation - SW 21,500.00
5604.21 Recycling Program 19,500.00
88 8/29/03 Sewer Env Mgmt 5802.18 Employee Health Plans - S 21,671.86 5802.11 Pension Accumulation - S 21,671.86
43,765.77 43,765.77
Report of Transfers Authorized For the period: August 16 through August 31, 2003 (For Fiscal Year Ending June 30, 2004)
Transfer Date
No. Approved Fund Dep[. From: Amount To: Amount
3 8/29/03 General Fire 5221.02 Fire Protection OCE 3,100.00 5221.10 Fire Protection Equip 3,100.00
3,100.00 3,100.00
Form#:A-roz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: MASS TRANSIT AGENCY DIVISION:
CONTACT: THOMAS BROWN PHONE: 961/8343 DATE: 08 /20 / 03
FISCAL PERIOD: July 1, 2002 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-311-5311.02-llS MISC. CONTRACTS $303.91
_ _ TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-311-5311.01-099 MISC. SALARY & WAGES $303.91
TOTAL: $ 303.91
EXPLANATION (Provide complete explanation):
TEMPORARY ASSIGNMEN'P PAID EXCEEDED BUDGETED AMOUNT
SUBMITTED BY: DATE: 08 / 21 / 03
Depart nt Head
+++++++++++++++++++++++++++++++++++++++++++++++++s++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++f
ACTION: ~ Recommend Approval Recommend Deferral _ Recommend Denial
Signed: ~ DATE: y8 / 2-1 /
Director of Finance C~`
_ Approve~j ~~ry _ Deferred ,D/enied
Signed: DATE: b /
Mayor
Transfer No. g5
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii County Police Department DIVISION: Administration
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 08 I l9 / 03
FISCAL PERIOD: July t, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5203.02-102 Admin -Telephone $ 290.00
TOTAL: $ 290.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5212.02-114 Kona -Electricity $ 200.00
010-20]-5213.02-102 Kau-Telephone 90.00
TOTAL: $ 290.00
EXPLANATION (Provide complete explanation):
Funds aze available due to lower than anticipated costs for telephones and cellphones.
Funds aze needed to cover higher than anticipated costs for utilities such as telephone and electricity.
J AUG 2 0 20p3
SUBMITTED BY: DATE: /
partment ead
r+ww+++++++www+ w++++wwwwww+w++++++++++ww+++++++++ ++++++ww+++wwwwww+++++wwwwwwww+++ww+++ww+++ww+++++++w w+++++++ww+++
ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
Signed: DATE: 21 / U3
Director of Finance
(Approved _ Deferred _ Denied
Signed: _ v' DATE: ~ / ~
Mayor
Transfer No. gb
Formu:A-toe COUNTY OF HAWAII
Revised: 07!01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: SOLID WASTE
CONTACT: ROBINBAUMAN PHONE: 961-8585 DATE: 08 / 28 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.01-011 Landfills -Salaries & Wages $ 2,000.00
085-601-5604.21-115 Recycling Program-ContractualServices 19,500.00
TOTAL: $21,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-911-5911.93-341 Worker's Comp $21,500.00
TOTAL: $21,500.00
EXPLANATION (Provide complete explanation):
Landfills S&W -Funds are available due to vacant positions not filled during the fiscal year.
Recycling Program -Funds aze available due to transfers during the year which were greater than the actual
costs incurred.
Worker's Comp -Funds are needed to cover allocated costs from Worker's Compensation.
SUBMITTED BY: DATE: ~ /Z / / 2003
Department Head
.............x.+........,.....+..................+......................,,.~.............
ACTION: / Recommend Approval _ Recommend Deferral Recommend Denial
Signedf DATE: D8 /~__l d-3
Director o ante
Ap
rove~~ _ Deferred Denied
Signed: DATE: g C3
Mayor
Transfer No. 8 7
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: WASTEWATER DIVISION
CONTACT: ROBIN BADMAN PHONE: 961-8585 DATE: 08 129 103
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
030-801-5802.18-341 Employee Health Plan $ 21,671.86
TOTAL: $21,671.86
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
030-801-5802.11-341 Pension Accumulation $21,671.86
TOTAL: $21,671.86
EXPLANATION (Provide complete explanation):
Employee Health Fund -Funds are available due to actual costs lower than anticipated.
Pension Accumulation -Funds are needed to cover actual costs that were higher than anticipated.
SUBMITTED BY:j~G~~G~-- ~~`~"'t DATE: ~ l Z ~ I ~'3
Department Head
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ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
Signed: DATE: g I Z ~ / ~
/ Director of Finance
? Approvend(~_ _ Deferred _ Denied
Signed: ~~,\~~"~"U DATE: 0
~ Mayor
Transfer No. 88
Form #:A-102 COUNTY OF HAWAII
Revised: 07/0'1
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: FIItE PROTECTION
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 08 / 27 ! 03
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.02-23 I Fire Protection - OCE -Public Safety Supp $ 3,100
TOTAL: $ 3.100
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.10-480 Fire Protection -Misc. Equipment $ 3,100
TOTAL: $ 3 100
EXPLANATION (Provide complete explanation):
This transfer is being made to fund the purchase of a maritime radio for the Kailua rescue boat. The old unit
is broken and beyond repair, as determined by the contract maintenance service provider.
Purchases for Public Safety supplies, budgeted for $83,170, will have to be reduced by this transfer amount
unless other adjustments can be made.
SUBMITTED BY: '7 Cs~7~'-v L DATE: Z~ / U3
-~ment Head
i*******#**}***##*****#******** * **********##}#****k*****####****}**#*#**#**##*###}f#}######}*******##i*}}*#f##111#
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: DATE: d~J/
~ ~/03
irector of Finance
Approved _ Deferred Denied
Signed: DATE: ~ l~_1 03
Mayor
Transfer No. 3