HomeMy WebLinkAboutCOM 0008.021 2002-2004 N[V or N~
~9'•' - ~V'illiam Takaba
Harry Kim ~ Lid' ~k-~ I~J~tit=~?J oirecror
Mayor
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'03 DEC 1? AEI $ '~D
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County of Hawaii couNZ~~ `i`''~^'Fi°
Finance Department
25 Aupuni Street, Room I18 . Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8248
December 16, 2003
The Honorable James Arakaki, Chairman,
And Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
December 1 - 15, 2003
Attached is a Report of Transfers Authorized showing transfers made from December 1 - 15,
2003. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
can Sako
Cont ller
Attachment
Comm. No: 2' I
RAf. To: >G ~
f. ~.a•~ nFr t 7 20o r
Report of Transfers Authorized For the Period: December 1 through December 15, 2003
Transfer Date
No. Approved Fund Dept. Fram: Amount To: Amount
7 12/2/03 General Fire 5221.02 Fire Protection OCE 2,400.00 5221.10 Fire Prot Eqpt 2,400.00
I
8 12/9/03 General Finance 5121.02 Finance Admin OCE 150,000.00 5121.06 Finance Admin Eqpt 150,000.00
152,400.00 152,400.00
Form #:A-102 COUNTY OF HAWAII
Revised: 07!01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: FIRE PROTECTION
CONTACT: Gerald Makino PHONE: 961-8309 DATE: 11 / 27 / 03
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
O 10-221-5221.02-231 Fire Protection - OCE -Public Safety Supp. $ 2,400
TOTAL: $ 2 400
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.10-454 Fire Protection - EQPT -Computer $ 2,400
TOTAL: $ 2,400
EXPLANATION (Provide complete explanation):
This transfer will enable the purchase of two (2) personal computers with dual hard drives, needed to link the
CAD system to the Fire Departrnent's records management system (RMS), and to install the Medical Dispatch
software (ProQA). These PCs will be based at the Fire Dispatch Center The present equipment do not have the
capacity to perform these functions efficiently. This determination was made by the Department of Data
Systems which is implementing this system for the department. These software will be installed by the vendor,
Intergraph, on January 12, 2004. Purchases from object 231, Public Safety Supplies, originally budgeted at
$83,170 will have to be reduced by the transfer amount. The amount of this reduction should not have a
significant impact on operations.
SUBMITTED BY: ___~~Cti ~w`°- \ DATE: ~f .Z ~ l °3
Department H d
•~ti~ae~~tewx:~w~~~~tsttewww~ •t~wtt•awrr~wa~r~.~+x+.•in.xrr~+r~~re~~a~~w:+rewwe:~wwwwew~~~r~we~x~wwr.~~~s.~RwxRR~ssxw~:<et
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
~ C,, NOV 2 81,003
Signed: DATE: /
/ rector of Financ
1 Approved _ Deferred _ Denied
Signed: DATE: DEC A 2 200
ayor
Transfer No. ~
/
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Administration
CONTACT: Nancy Crawford PHONE: x8092 DATE: 12 / 08 / 03
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5121.02-111 Finance- Lease $ 150,000
TOTAL: $ 150,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5121.06-454 Finance -Computer Equipment $ 150,000
TOTAL: $ 150,000
EXPLANATION (Provide complete explanation):
Funds are available in the Lease account because the new FRESH computer system software lease has a
favorable interest rate and the contract negotiations were advantageous.
Funds are needed primarily for additional equipment related to the new FRESH computer system. Two network
servers and related software must be purchased, as well as other computer peripheral equipment. Funds will also
be used to upgrade or replace some PC computers which do not meet the requirements of the new system. Two
Finance offices require new printers.
SUBMITTED BY: DATE: / ~ / O3
~ep rtment Head
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ACTION:~Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: / 8 2~3
Director of Finance
Ap roved _ Deferred _ Dernied
Signed: DATE: DEY 0 9 ~0~3
Mayor
Transfer No. 8