HomeMy WebLinkAboutCOM 0140.049 2002-2004JAY T KIMURA yy pi M
34 RAINBOW DRIVE
PROSECUTING ATTORNEY oo)lN'••"'�q�
HILO, HAWAII 96720
CHARLENE Y. IBOSHI
PH: 9610466
FAX: 961-8908
FIRST DEPUTY
934-3403
PROSECUTING ATTORNEY
934-3603
"•..
WEST HAWAII UNIT
P O. BOX 748
KEALAKEKUA, HAWAII 98750
OFFICE OF THE PROSECUTING ATTORNEY
PH: 3222552
FAX: 322-6584
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DATE: February 19, 2004
TO: James Y. Arakaki Council Chair and
Council Members
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FROM: Jav T�rmura
RE: FINAL REPORT
Name of Grant Program:
Federal or State Grantor:
County Grantee Department or Agency:
Grant No. (IF KNOWN):
Amount of Grant:
Community Empowerment Organization (CEO)
Federal
Office of the Prosecuting Attorney
2001 -DD -BX -0029
$150,000.00
Amount of County Match: $0
Grant Period (Commencement & Completion): 2/01/01 - 7/31/03
Goals: To reduce crime and improve the quality of life in the community by empowering
the community resident to feel more comfortable and less fearful in their communities and by providing
community residents with knowledge and resources that can assist their community.
Objectives:
1) Establish an island -wide CEO council
2) Develop community capacity
3) Provide leadership training for community members
4) Develop public awareness of safety issues and resources
5) Establish an island -wide communication network
Outcomes or Results: See attached.
Comm. No. Iq M
Ref. To:
Ref. Date � 3 Z�ad
Forth FR 6/01
OMB APPROVAL NO. 1121-0253
EXPIRATION DATE: 09/30/2004
U.S. DEPARTMENT OF JUSTICE
Office of Justice Programs
CATEGORICAL/DISCRETIONARY ASSISTANCE PROGRESS REPORT
—0
The information provided will be used by the grantor agency to monitor grantee cash flow to ensure proper use of Federal
funds. No further monies or other benefits may be paid out under this program unless this report is completed and filed as
required by existing law and regulations (Uniform Administrative Requirements for Grants and Cooperative Agreements —
28 CFR, Part 66, Common Rule, and OMB Circular A-110).
E GRANTEE
2. AGENCY GRANT NUMBER
3. REPORT NO.
County of Hawaii
2001 -DD -BX -0029
4. IMPLEMENTING SUBGRANTEE
5. REPORTING PERIOD (Data)
FROM: 2/01/01 To: 7/31/03
6. SHORTTITLE OF PROJECT
7. GRANT AMOUNT
S. TYPE OF REPORT
REGULAR ❑
gmnJnity FSTgpowerment Organization
$150, 000.00
REQUEST ® FINALREPORT
1
9. NAME AND TITLE OF PROJECT DIRECTOR
10. WGWATURE OF P OJ CTOR 11. DATE OF REPORT
Charlene Iboshi, First De
7/31/03
12. COMMENCE REPORT HERE (Continue on plain paper)
See Attached
13. CERTIFICATION BY GRANTEE (Official Signora
14. DATE
(-
8/7/03
OJP FORM 4587/1 /
��-
CATEGORICAL ASSISTANCE PROGRESS REPORT
FY 1999 OPEN SOLICITATION GRANT PROGRAM
Grantee:
County of Hawaii Office of the Prosecuting Attorney
Grant #:
2001 -DD -BX -0029
City/State:
Hilo Hawaii
Contact Person:
Charlene Iboshi
E-mail:
hilopros(a interoac net
Reporting Period (✓):
X January 1 - Jane 30 (due July 30)
_July 1 - December 31 (due January 30)
FINAL REPORT JANUARY 2001 — JUNE 2003
INSTRUCTIONS: For each of the sections below, please describe your efforts during the reporting period. Use
the information you provide in this report as the foundation to describe further activity and accomplishments in
future reports. For instructions on submitting your progress report, please refer to the BJA progress report web page
at www.ojp.usdoj/govfbja/disc-progreport.htrn or call your Program Manager.
Section A: Project Status:
1. STAFFING — The Project Coordinator and nine district facilitators continued to work according,to the strategic
plan for completion of the project. The facilitator's contracts ended 2-28-03, the Coordinator's contract ended
on 4-30-03. Resource Team meetings were held quarterly and all facilitators had access to on-going skills
development and a Resource Library.
2. PHYSICAL LOCATION. The project's physical location remained in the Kona office of the Prosecutor where
office space, a computer, and supplies were provided.
The Coordinator met monthly with the steering committee and bi-monthly with the Community Oriented
Prosecutors in person and through video conferencing. The Coordinator met weekly with facilitators by phone,
e-mail, and/or in person.
3. The Community Oriented Prosecutors and Steering Committee provided support to the Coordinator. With the
Neighborhood Watch system as efficient and wide spread as it is, it was a natural resource group with which to
build a communication network. The web page was located on the Hawaii County Prosecutor's own website
with a link to the Hawaii County website. The steering committee provided an energetic and committed
foundation for CEO activities and functioned as a "compass" to keep the vision clear. The committee was also
helpful in drafting the final summary report.
4. TIME LINE. The time line and budget were modified and submitted to you on May 30, 2002. The project's
momentum remained on track.
5. COLLABORATIVE EFFORTS. The project continued to collaborate with other County and State departments.
The steering committee was composed of representatives from the County Police Department, Department of
Research and Development, Planning Department and Office of Housing and Community Development; State
Department of Health, Department of Labor, Workforce Development Division and Department of the Attorney
General; U.S. Department of Housing and Urban Development; Hawaii Community Foundation; and New
Beginnings Alliance. In planning and executing the East and West Hawaii Kick -Off events, support was also
provided by the Mayor's Office and the Kona-Kohala Chamber of Commerce.
Other partners included the Hawaii Island Rural Health Association, the Mayor's Committee on Aging, the
Hawaii Island Chapter of the Red Cross and the Community Voices Councils. New partners joined in during
year two and included Hawaii Island Civil Defense and Hawaii County Resource Center. All have offered time
and expertise for grant writing, community education efforts and meeting spaces as needed. We also partnered
with the Juvenile Justice Project, the Community Oriented Prosecution project, and the grass roots
Neighborhood Watch team, Solutions 2002. Gathering collaborators was an on-going commitment.
6. SUSTAINABILITY. The CEO concept and framework have been an excellent means of obtaining direct input
from community members to government on issues of health and safety. Several District Teams developed task
forces with Environment Management, Parks and Recreation, Department of Public Works and Corporation
Counsel. Each included a component for on-going community responsibility for certain functions. With the
arising issues surrounding homeland security and the need for citizen involvement , this will be an especially
innovative approach for the future. The Mayor, Department of Water, and Police Department have utilized our
facilitators for assistance with public meetings and other departments have expressed interest. The Hawaii
County Council was receptive to the Coordinator's testimony on various issues, knowing the information
represented an island wide sampling of community opinion. It'currently appears that a number of the task forces
and collaborative relationships will continue after the project is completed and will continue to work on mutual
issues.
TECHNICAL ASSISTANCE NEEDS. We continued to tap the expertise and resources within the steering
committee for training and evaluation, as well as utilizing the talents of our district facilitators. Outside training
emphasized facilitation skills, mediation skills and the elements of preparation of a Power Point presentation.
Each facilitator was issued an easel, pens, tape, and easel paper for their own use. Each facilitator was also given
a copy of "The Tipping Point" by Malcom Gladwell and had on-going access to the Resource Library and any
pertinent publications and data available in print or on the Internet. The lack of Microsoft Publisher software
was a hardship as outside sources had to be used to compile the newsletter. Hawaii County computer system
has dial up Internet service with very slow downloading ability, and Prosecutor's Kona Office had no color
printer.
Section B: Goals and Intended Outcomes:
1. PROJECT GOAL: Reduce crime and improve the quality of life in the community by:
a) Empowering the community resident to feel more comfortable and less fearful in their communities,
whereby the community will become more willing to participate in community life, including reporting
crimes
b) Providing community residents with knowledge and resources that can assist their community.
Based on our wrap up survey using the Key Informant System, (see enclosed survey results) we appear to have
been moderately successful in the area of community education about understanding police work and the
workings of the justice system. Many community members did feel strongly that individuals can make a
difference in their neighborhoods which was one of our major emphasis.
OBJECTIVES:
a) Establish an island -wide CEO council
Members of the CEO council, ultimately referred to as the Resource Team, met in September 2002,
December 2002 and February 2003 to continue to collaborate on and identify issues of island -wide concern.
Formalized agreements were signed to indicate commitment to the project by both government and
community members.
b) Develop community capacity by: l) establishing local area CEO community councils; and 2) encouraging
the active participation of community organizations and citizens in efforts to prevent and report crime.
Informing the public of the CEO project through community meetings was the first step. Groups were
encouraged to participate in project efforts to prevent and report crime and actively work to improve the
health and safety of their community. An island wide Abandoned Car Task Force was formed and remains
active.Three new mobile Neighborhood Watch groups were formed in rural areas of various districts on
each side of the island; new, stricter, lease language regarding eviction is in process based on community
input and assistance from the Hawaii County Prosecutor's Office to the Kamehameha Schools Bishop
Estate land managers to curb drug growing/selling/manufacture on their agricultural land island wide.
Friends of the Park and community groups, in conjunction with Parks and Recreation are planning and have
implemented some County Park improvements to prevent late night noise and illegal/ underage drinking
with material and assistance from the department.
c) Providing leadership training for community members
Training topics continued to arise during community meetings so educational sessions continued. Several
sessions of SARA Problem Solving Training, How a Search Warrant Is Written, What Do Street Drugs
Look Like? and presentations on Juvenile Drug Court were completed for the interested communities.
Facilitators and district team participants have attended Domestic Violence Advocacy training, Fundraising
"how to" sessions. We were committed to on-going training as topics arose. Many communities now know
which resources to contact for trainings and presentations and are comfortable doing so. The Prosecutor's
Office and the Community Policing Department will remain the liaisons for this.
d) Develop public awareness ofsafety issues and resources
The district facilitators actively assisted their district teams to identify and work on issues specific to their
communities and to engage the appropriate private and public decision makers in the process. It became
clear that the communities with active, visible Community Policing Officers and involved community
associations feel more empowered to report crime and stay involved.
e) Establish an island -wide communication network
As an outgrowth of the Solutions 2002 conference, there is now a Neighborhood Watch e-mail list which is
currently at 400 addresses and expanding daily. CEO utilized this as an information distribution system for
upcoming training and as a mechanism for direct feedback. Video conferencing with many of these
neighborhood groups was held periodically at four sites simultaneously around the island. This mechanism
remains available through the Prosecutor's Offices in both Hilo and Kona. The North Kohala facilitator
published a newsletter specific to CEO activities for all facilitators to contribute to which was published and
distributed through the Prosecutor's Office to approximately 130 people and organizations.(see enclosed
copies)
Section C. Data Collection Efforts:
Measure
Number
Data Source
Performance Indicator:
1) Number of hours/content of training received by
Facilitators
SARA problem solving training
4 hrs
Hawaii Co. Community Policing Officers
Facilitation Training #1
6 hrs
Hawaii County Staff
Facilitation Training #2
6 hrs
Dr. Ray Oshiro
Power Point Presentations
6 hrs
Univ. Hawaii Cont. Education
Strategic Planning #1
7 Ins
State Department of Health
Strategic Planning #2
3 hrs
Hawaii County Staff
Conflict Resolution
6 his
West Hawaii Mediation Center
Methods of Mediation
6 Ins
West Hawaii Mediation Center
Search Warrant Procedure
2 hrs
Hawaii County Prosecutor
2) Building community awareness and participation
8
Newsletters published/distributed
community groups
3
Radio PSA's
5
Television Interviews
Number of media efforts
2
In depth articles in 2 local newspapers
10
Press releases in 3 local newspapers
9
Posters announcing meetings
1
In depth article County Newsletter
2
PSA's Mayor's email newsletter
2
PSA's Solutions 2002 email newsletter
Number of community meetings held, frequency by
district: Puna
11
South Hilo
7
Hamalcua
13
North Hilo
11
North Kona
38
South Kona
13
South Kohala
18
North Kohala
9
Kau
20
Number of participants and their characteristics
823+
Sign in sheets indicate majority are NHW
Monthly
12
members, community association members,
„
10
business owners, some agency personnel,
CPO's and faith based groups. Concerned
Topics of Community Education Meetings:
3
parents and elderly people were especially
SARA problem solving
12
interested in the drug abuse and vice
Search Warrant Process
presentations.Many community meetings did
Community Teams Training
50+
not have consistent sign in, estimate over 1,000
Domestic Violence/Child Abuse Awareness
people attended at various times.
Drug Recognition/Addiction
3
Resource Team Meetings with CEO district
Juvenile Justice/Drug Court
council members, facilitators, county
Landlord/Tenant Regulations
department heads to review accomplishments
Levels of Trespass penalties
and form new task forces based on defined
Crime Prevention for home and business
unsolved issues. Teams will continue after the
Number of community meetings attended by Coord.
47
Original Coordinator attended approximately
20 community meetings and 2 large Kick Off
presentations. Subsequent Coordinator attended
21 community meetings, gave testimony to
County Council 2 times and presentations to 4
community associations.
3) Improving communication network
8
CEO newsletters published/distributed.
Monthly
12
Meeting of facilitators/Steering Committee.
10
Coordinator met with Community Police,
Community Oriented Prosecutors.
3
Updates in Mayor's email newsletter
12
Regular meeting of district facilitators with
their district teams.
Weekly
50+
Informal contact by phone, email between
facilitators and coordinator.
Quarterly
3
Resource Team Meetings with CEO district
council members, facilitators, county
department heads to review accomplishments
and form new task forces based on defined
unsolved issues. Teams will continue after the
project ends.
Section D: System Changes and/or Program Effects:
Through the planning process, it was identified that the communication framework being established in each district
has potential to address issues beyond safety and health following completion of the project. Issues such as
recreation, economic development and community planning could also be addressed by these district teams.
However, since we are requesting non-traditional input from the community and non-traditional interaction from
government, we focused on simple strategies which were likely to experience success. By providing well thought out
input to decision -makers, these district teams were able to promote a bottoms up approach to resolving issues and
concerns. By clearly stating the community's role and commitment to the solution, the potential exists to change the
way government does business on the Big Island. Issues that impact most local communities such as illegal dumping,
noise, and abandoned vehicles were a realistic starting point for these quarterly meetings to begin the process of
cooperation and trust. Some county departments, Parks and Recreation and Environmental Management as
examples, have expressed enthusiasm for the caliber of interaction this has provided to them.
Those communities with strong Neighborhood Watch chapters and Community Policing Officers have already
grasped this concept, so our emphasis was to encourage new watch groups to form and for community groups of all
kinds to begin thinking of ways to participate in public safety issues. There are several communities, particdlarly in
rural areas, who have begun efforts to combat drug use and delinquency by meeting together, meeting with school
staff and police, and beginning to plan what will be best for their own unique situations.
During our meetings around the island we began to identify and encourage the "natural leaders" in the community
and have incorporated them into the facilitation process whenever possible.
Section E: Other Information: Please include any other information you deem relevant to reporting your progress
The project accomplished and met the goals and objectives in spite of some early setbacks. The initial premise that
community can help government be creative has been shown to be possible. The need for community education on a
regular basis at the neighborhood level is critical. Contact with government at that level develops and maintains trust
and "buy in" to the process of cooperative action.. Working in communities is an exciting and challenging endeavor
and requires much honing of communication skills on all levels.
Enclosures: 9 District Facilitator Graphs
8 Newsletters
Survey Results
CEO COMMUNITY CHANGES
SOUTH KONA:
One NHW Mobile Patrol formed.
Change in lease language by Kamehameha Schools to clarify
consequences of drug activity by leasees.
Formed an Abandoned Vehicle Task Force which formulated
procedural changes in conjunction with county departments.
NORTH KONA:
Developed and carried out a comprehensive study of Alii Drive which is
in use as a resource by both community and county.
Assisted residents of Ka Hale Kahalu'u Housing in developing their first
Resident Council and expediting building repairs and maintenance.
SOUTH KOHALA:
Brought United Way 211 information system to Hawaii Island
NORTH KOHALA:
Established county -wide newsletter for dissemination of safety and
crime information.
HAMAKUA:
Applied for and received a State Incentive Grant for Honokaa School
Complex which will provide continued support to the CEO project in
Hamakua and Waimea.
NORTH HILO:
One new NHW formed.
Established alternate route system of county roads for police and fire
to use in unexpected state road closures in Laupahoehoe area.
SOUTH HILO/PUNA:
Combined effort formed an Illegal Dumping Task Force to work with
community, county departments and major land owners to increase
responsible stewardship of large areas of vacant lands.
KAU:
One new NHW started
Gathered participants and facilitated the process of Hookena-Naalehu
Water Master Plan meetings for County Dept of Water Supply.
Gated a road near Kau High School to prevent late night nuisance.
Collaborative effort with DOE, Parks and Rec and DPW , with
volunteers to monitor and lock.
011
50
40
30
20
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