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Home My WebLink AboutCOM 0521.000 2002-20042 009 MfiR 1 81� 8 0 7 CQ! ; GOUN7L HAWe'.tl COUNTY OF HAWAII PART I VOLUME I The Operating Budget Proposal 2004-05 TABLE OF CONTENTS Page MAYOR'S BUDGET MESSAGE............................................................... PART A - GENERAL FUND Revenues Aging...................................................................................................... 16 AnimalControl......................................................................................... 14 Boardof Ethics.......................................................................................... 8 Civil Defense Agency................................................................................ 14 CivilService.............................................................................................. 9 Committee on People with Disabilities......................................................... 7 Committee on Status of Women................................................................. 7 Corporation Counsel................................................................................. 8 CountyCouncil........................................................................................ 7 CountyPhysicians..................................................................................... 15 DataSystems........................................................................................... 7 ElderlyActivities........................................................................................ 17 Environmental Management..................................................................... 19 Finance................................................................................................... 8 Fire.......................................................................................................... 13 LiquorControl.......................................................................................... 15 Management........................................................................................... 7 Mass Transit Agency.................................................................................. 15 Miscellaneous Accounts............................................................................ 20 NonprofitGrants....................................................................................... 16 Parks & Recreation.................................................................................... 16 Planning.................................................................................................. 9 Police...................................................................................................... 10 Prosecuting Attorney................................................................................. 15 PublicWorks............................................................................................. 10 Research and Development...................................................................... 9 SalaryCommission.................................................................................... 9 Schools. ................................................................................................... 16 PART B - HIGHWAY FUND Revenues................................................................................................ 22 Expenditures............................................................................................. 23 PART C - SEWER FUND Revenues................................................................................................ 25 Expenditures............................................................................................. 26 PART D - CEMETERY FUND Revenues................................................................................................ 27 Expenditures............................................................................................. 28 PART E - BIKEWAY FUND Revenues................................................................................................ 29 Expenditures............................................................................................. 30 PART F - BEAUTIFICATION FUND Revenues................................................................................................ 31 Expenditures............................................................................................. 32 PART G -VEHICLE DISPOSAL FUND Revenues................................................................................................ 33 Expenditures............................................................................................. 34 PART H - SOLID WASTE FUND Revenues................................................................................................ 35 Expenditures............................................................................................. 36 PART I - GOLF COURSE FUND Revenues................................................................................................ 37 Expenditures............................................................................................. 38 PART J - GEOTHERMAL RELOCATION REVOLVING FUND Revenues................................................................................................ 39 Expenditures............................................................................................. 40 PART K - HOUSING FUND Revenues................................................................................................ 41 Expenditures............................................................................................. 44 PART L- GEOTHERMAL ASSET FUND Revenues................................................................................................ 47 Expenditures............................................................................................. 48 Harry Kim Mayor County of Hawaii 25 Aupuni Street, Room 215 • Hilo, Hawaii 96720 (808) 961-8211 • Fax(808)961-6553 March 1. 2004 The Honorable Chairman James Y. Arakaki and Members of the County Council County of Hawaii Hilo, HI 96720 Dixie Kaetsu Managing Director Peter L. Hendricks Deputy Managing Director Dear Chairman Arakaki and Council Members: cD i As required by the Hawaii County Charter, I am submitting to you with thi4essagelhe proposed operating budget for the County of Hawaii for the fiscal year ending June, 2005. This balanced budget includes estimated revenues and appropriations of $246,596,820, and includes the operations of eleven of the County's special funds as well as the general fund. Preparation of the budget involves estimating costs such as debt service, retirement and medical insurance requirements and obtaining estimated expenditures from departments. This year, although the departments were instructed to submit a status quo spending plan, they were allowed to include inflationary increases and present additional needs in the form of supplemental budget requests. Supplemental requests required justification and priority -setting based on the department's program goals, objectives, and performance measures. This budget reflects an 11.5% increase in estimated net taxable real property, and no changes in our tax rates. The real property assessed valuations used are still preliminary figures and the values certified in April may vary from those assumed here. The final budget presented to you in May will be based on the final numbers. This budget reflects our plans to maintain current services. In addition, we are proposing increased spending to expand programs in certain priority areas that are highlighted below. BUDGET PRIORITIES Expansion of Emergency Services One of our priorities is expansion of emergency services. 'This is reflected in the budget by the funding of the new Kalaoa Fire Station in North Kona and funding to assume responsibility for the KMC Fire Station in Volcano. 8111 ,237 Comm. No. 3 t Ref. To: F G _ Ref. DatMAR 204 0 0 On s z Dear Chairman Arakaki and Council Members: cD i As required by the Hawaii County Charter, I am submitting to you with thi4essagelhe proposed operating budget for the County of Hawaii for the fiscal year ending June, 2005. This balanced budget includes estimated revenues and appropriations of $246,596,820, and includes the operations of eleven of the County's special funds as well as the general fund. Preparation of the budget involves estimating costs such as debt service, retirement and medical insurance requirements and obtaining estimated expenditures from departments. This year, although the departments were instructed to submit a status quo spending plan, they were allowed to include inflationary increases and present additional needs in the form of supplemental budget requests. Supplemental requests required justification and priority -setting based on the department's program goals, objectives, and performance measures. This budget reflects an 11.5% increase in estimated net taxable real property, and no changes in our tax rates. The real property assessed valuations used are still preliminary figures and the values certified in April may vary from those assumed here. The final budget presented to you in May will be based on the final numbers. This budget reflects our plans to maintain current services. In addition, we are proposing increased spending to expand programs in certain priority areas that are highlighted below. BUDGET PRIORITIES Expansion of Emergency Services One of our priorities is expansion of emergency services. 'This is reflected in the budget by the funding of the new Kalaoa Fire Station in North Kona and funding to assume responsibility for the KMC Fire Station in Volcano. 8111 ,237 Comm. No. 3 t Ref. To: F G _ Ref. DatMAR 204 The Honorable Chairman James Y. Arakaki and Members of the County Council Page 2 March 1, 2004 Kalaoa Fire Station, North Kona. Rezoning Ordinance 02-31 (March 2002) made land available for a new fire station in Kalaoa. Completion of the fire station is expected in November 2004. Funding for personnel, equipment, and startup costs for this station is included in this budget. The Kalaoa fire station will provide fire and emergency services in the North Kona area. KMC Fire Station, Volcano. Also included in this budget are funds to maintain fire protection and emergency services in the Volcano area utilizing the Kilauea Military Camp fire station. Early last year an agreement was reached between the County of Hawaii and the Department of the Army whereby the County will assume the duties and responsibilities of providing residents of the Volcano area with fire and emergency response services effective January 1, 2005. Solid Waste Another continuing priority reflected by increased spending is our effort to comprehensively address the island's solid waste stream. While $1.5 million of the increase in the Solid Waste Fund budget is attributable to the need to handle an increasing stream of rubbish as our population grows, there are new initiatives included in the budget. Sort Station. The East Hawaii Regional Sort Station is expected to begin operations in 2005. Funding for project implementation and part -year operations in included in this budget. The Sort Station is a key component in our plan to maximize the diversion of solid waste from our landfills. Recycling. We continue to emphasize the importance of recycling in our long range plans through increased recycling opportunities at the various transfer stations, and continued funding for diversion grants. Organics Diversion. We are moving from mulching our greenwaste towards a composting operation that will divert greenwaste and other organic materials from our landfills. Bulky Goods Collection at Transfer Stations. A pilot project to collect bulky goods such as appliances at select transfer stations will implemented. This project will keep bulky items out of the trailers, and if metal, out of the landfills. Airspace Conservation. Extending the life of the Hilo Landfill as long as possible is our goal, and funds for airspace conservation are included in the budget for this effort. Regulatory Compliance. Funding for compliance with State Department of Health and Federal Environmental Protection Agency requirements at both landfills is included in the budget. This includes such items as providing funds for adequate daily cover materials in Hilo, and litter control at both Pu`uanahulu and Hilo. The Honorable Chairman James Y. Arakaki and Members of the County Council Page 3 March I, 2004 Highway Fund We propose to increase the resources and spending of the Highway Fund to catch up with the backlog of road maintenance work and keep current in the future, and to increase the ability of the Traffic Division to address problem areas and complaints. The amount of the Highway Fund budget increase is based on a proposal to increase the fuel tax by 4¢ per gallon, effective July 1, 2004. This proposal will be presented to the County Council for consideration, with justification, by the end of April. Transportation Access to transportation is critical to the quality of life in many ways. Public mass transportation is vital to help people get to jobs, to allow children and youth to participate in community and after school activities, and to alleviate traffic problems by decreasing the number of private vehicles on the road. The proposed budget includes an increase of $1.6 million for the Transit Agency for various initiatives. New or expanded routes are proposed in Waikoloa, Pahoa, and intra -Kona. Also funded will be handivan services in Hamakua and Ocean View/Pahala. The increase also includes expansion of boat day service, increased funding for shared ride taxi subsidy, funding of Council's transportation grants, maintenance, and local match for equipment purchases. These expenditures will be funded from an increase of 2¢ per gallon in the fuel tax rate. This fuel tax proposal will be submitted to the Council along with the proposed increase for the Highway Fund. OTHER PRIORITIES There are a number of other high priority projects that do not have a major impact on the proposed budget for next fiscal year, but will impact future budgets. These include: West Hawaii Roads and Traffic Finding solutions to relieve the Kona traffic congestion, as well as managing growth in the long-term, is of the highest priority. Operating budget expenditures and capital improvements will be directed to traffic system improvements, new mauka-makai connectors, mass transit service, and growth management and financing research. Public Safety Development of new police stations in South Kona and Puna are of the highest priority, and we are working on them. A new police substation in Pahoa, adjacent to the proposed new fire station, is also planned. Emergency Services Development of a new fire station in Pahoa is of the highest priority, as is the eventual replacement of the Honoka`a and Na`alehu stations. Affordable Housing The island is in crisis over the lack of affordable housing, and we have made this a priority that must be addressed in any way we can. This includes looking at ways to encourage the development of affordable housing (especially in parts of the island where housing costs are the highest), revision of the affordable housing policy, and making the County's land at Waikoloa available for affordable housing development. The Honorable Chairman James Y. Arakaki and Members of the County Council Page 4 March 1.2004 OPERATING BUDGET The following tables describe (1) the budgeted expenditures for FY 2003-04 and the proposed budget for FY 2004-05 for each fund, (2) the estimated revenues by source for FY 2004-05, the change from prior year, and the percentage of total revenues that each source represents, and (3) the estimated expenditures by function for FY 2004-05, and changes from the current budget. Table (1) OPERATING BUDGET BY FUND (Amounts in thousands) FY 03-04 FY 04-05 Increase Percent FUND Budget Proposed (Decrease) Change General Fund $170,325 $183,466 $13,141 7.7% Highway Fund 15,920 21,897 5,977 37.5% Sewer Fund 7,282 6,886 (396) (5.4%) Cemetery Fund 16 16 0 0% Bikeway Fund 181 181 0 0% Beautification Fund 200 215 15 7.5% Vehicle Disposal Fund 1,668 1,703 35 2.1% Solid Waste Fund 11,977 16,677 4,700 39.2% Golf Course Fund 816 771 (45) (5.5%) Geothermal Royalty Fund 150 150 0 0% Housing Fund 12,501 14,585 2,084 16.7% Geothermal Asset Fund 50 50 0 0% $221,086 $246,597 $25,511 11.5% Table (2) ESTIMATED REVENUES BY SOURCE (Amounts in thousands) Percent Percent Of Increase Increase Source Amount Total (Decrease) (Decrease) Real Property Tax $129,395 52.5% $12,122 10.3% Public Service Company Tax 5,120 2.1% (95) (1.8%) Fuel Tax 12,037 4.9% 5,202 76.1% Public Utilities Franchise Tax 5,088 2.1% 98 2.0% Licenses and Permits 11,374 4.6% 1,069 10.4% Revenues and Use of Money & Property 1,690 .7% (239) (12.4%) Intergovernmental Revenue 48,961 19.9% 2,129 4.5% Charges for Services 17,513 7.1% 2,886 19.7% Other Revenues 7,586 3.1% 207 2.8% Fund Balance Carryover 7,833 3.2% 2,132 37.4% $246,597 100.0% $25,511 11.5% The Honorable Chairman James Y. Arakaki and Members of the County Council Page 5 March I, 2004 Significant changes to operating revenues are as follows: Real Property Tax - Net taxable values increasing by 11.5%, with current tax rates remaining the same. Fuel Tax — Fuel tax increasing by $5,202,000 due to a proposed rate increase of 6¢ per gallon. License and Permits — Increases in building permit and drivers licensing fees account for $730,000 of the increase in the revenue source. Interest Income - Interest earnings decreasing due to the low rate of return on investments. Charges for Services — Solid Waste tipping fee revenues increasing by $2.4 million due to increased tonnage and scheduled fee increase. Fund Balance Carryover — General Fund projecting a $3,000,000 fund balance carryover, an increase of $2,000,000. Table (3) EXPENDITURES BY FUNCTION (Amounts to thousands) Percent Percent Of Increase Increase Expenditures Amount Total (Decrease) (Decrease) General Government $ 27,638 11.2% $ 896 3.4% Public Safety 79,274 32.1% 8,640 12.2% Highways & Streets 12,966 5.3% 2,940 29.3% Health, Education, & Welfare 20,675 8.4% 2,464 13.5% Culture and Recreation 14,264 5.8% 155 1.1% Sanitation & Waste Removal 23,970 9.7% 5,481 29.6% Debt Service 23,921 9.7% 331 1.4% Pension & Retirement 15,065 6.1% 3,193 26.9% Health Fund 16,650 6.8% 1,710 11.4% Miscellaneous 12,174 4.9% (299) (2.4%) $246,597 100.0% $25,511 11.5% Significant changes to operating expenditures are as follows: Police — The arbitrated wage settlement and increased overtime increases salaries and wages by $1,665,000. The Honorable Chairman James Y. Arakaki and Members of the County Council Page 6 March 1. 2004 Fire — Fire has included funding for the new Kalaoa station and the assumption of the Kilauea Military Camp station. Traffic Division — The $2,791,000 increase reflects additional positions, a new West Hawaii facility, East Hawaii facilities improvements, additional equipment, additional striping jobs and catching up of the backlog of work orders. Highways Division — The $1,340,000 budget increase funds additional positions and equipment to efficiently maintain our 903 miles of roadway. Mass Transit — Funds from the proposed fuel tax increase ($1,640,000) allows the agency to expand services (bus routes, handi-van, boat day, and shared ride taxi), match federal funds and increase maintenance of our aging bus fleet. Solid Waste — The cost of handling increased tonnages, improving compliance, making necessary repairs and maintenance, operating the new Sort station, and enhancing services increase the Solid Waste operations by $4,610,000. Housing — The federally -funded Housing program increases by $2,082,000 with a rise in grants. Employees Retirement System (ERS) Contribution — Our contribution increases by $3,092,800 ($7,395,000 to $10,487,800). Health Costs — The cost of health plans increases by $1,710,000. The personnel impact included in this budget are as follows: County Clerk - Legislative 1 new position - Legal Specialist (Council request) Auditor Office Environmental Management 1 new position - Solid Waste Supervisor I (Sort Station) 6 new positions - Solid Waste Transfer Station Attendant (4 for Sort Station, 1 for Hilo Landfill, 1 for Puuanahulu Landfill) 3 new positions - Equipment Operator III (Sort Station) 2 new positions - Equipment Welder (Maintenance) 1 new position - Technical Services Section Chief (Project management for Sort Station) Fire 6 new positions - Fire Captain (3 for Kalaoa, 3 for KMC) 6 new positions - Fire Equipment Operator (3 for Kalaoa, 3 for KMC) 18 new positions - Fire Fighter (9 for Kalaoa, 9 for KMC) The Honorable Chairman James Y. Arakaki and Members of the County Council Page 7 March 1, 2004 Parks & Recreation 3 new positions - Park Caretaker I (1 for Veterans Cemetery, 1 for South Hilo, 1 for N/S Kona) Public Works - Highway Maintenance Division 12 new positions - Laborer I1 (Fuel Tax) Public Works - Traffic Division 1 new position - Civil Engineer V (Fuel Tax) 1 new position - Electrical Engineer IV (Fuel Tax) 1 new position - Electrical Maintenance Supervisor (Fuel Tax) 1 new position - Clerk 11 (Fuel Tax) 1 new position - Account Clerk (Fuel Tax) 1 new position - Violations Clerk (Fuel Tax) New Positions for Recruitment Purposes: Fire 20 new positions - Fire Fighter Recruit (Temporary) (Funded by vacant positions' salaries) Change in Funding Source: Aging Position # 3771 - Aging Program Planner and #3772 - Clerk III (From Federal Grant Funding to County Funding) Change in Time Element: Environmental Management Position # 3569 - Solid Waste Transfer Station Attendant (From 3/4 T to Fulltime) CONCLUSION The increase in projected real property tax revenues will enable us to commit more resources to improving services to residents of Hawaii County and meeting our legal responsibilities. We welcome the opportunity to discuss this budget in further detail with you and thank you very much for past support. Aloha, Qt) Harry Kim Mayor Attachments Bill No. 237 COUNTY OF HAWAII - STATE OF HAWAII ORDINANCE NO. AN ORDINANCE TO ESTABLISH AN OPERATING BUDGET FOR THE COUNTY OF HAWAI'I FOR THE FISCAL YEAR JULY 1, 2004 TO JUNE 30, 2005. BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII: SECTION 1. Purpose. It is the purpose of this ordinance to establish an operating budget for the County of Hawaii in compliance with subsection 10-3(a), Hawai'i County Charter. SECTION 2. General Summary and Comparative Statements of Revenues and Expenditures. A simple, clear, general summary of the detailed contents of the operating budget and comparative statements of revenues and expenditures are hereby presented. 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N imp OJ m O m O (O m n N IA d m Of m O m N N O O O O O O N d O O O O O O O O O O O O O O O N N m n m N O N O 0 O 0 0 o m m o 0 0 0 0 D o n n r% m c c o N of ci o vi o o �n o o vi of m vi Z O N T m K p Q Z O d LL O N C 12 d U W 4I Q a N � c fLiJ m 7 c y Z rn E N Z Z ❑ N `o aza d i � o� c W p O � Z O U d K T t a a a m E tiOKwri ccJ = mm aUF �KdaQw- mZ U_a ?' E ❑Z❑LLrQwx O E W U E p W E w E N m L p E° O ff N o wd ` wcEO Q mE 0 v d w F m� ? ❑ n 0 F 0 0 0 fm Cd 0> Source COMPARATIVE STATEMENT OF MAJOR SOURCES OF REVENUES -ALL FUNDS Budgeted 2003-2004 Estimated 2004-2005 Increase (Decrease) Amount % Amount % Total Amount Taxes 134,313,652 57.7% 151,640,439 58.1% 17,326,787 12.9% Licenses and Permits 10,305,062 4.4% 11,373,807 4.4°% 1,068,745 10.4% Revenue from Use of Money & Property 1,928,604 0.8% 1,689,486 0.6% (239,118) -12.4% Intergovernmental Revenues 46,832,110 20.1% 48,961,286 18.8% 2,129,176 4.5% Charges for Services 14,626,709 6.3% 17,513,311 6.7% 2,886,602 19.7% Other Revenues 19,021,375 8.2% 22,028,360 8.4% 3,006,985 15.8% Fund Balance, Previous Year 5,700,853 2.4% 7,832,467 3.0% 2,131,614 37.4% Sub -Total 232,728,365 100.0% 261,039,156 100.0% 28,310,791 12.2% Less: Inter -Fund Transfers General Fund 3,602,111 4,028,611 426,500 Sewer Loan Fund 0 0 0 Solid Waste Fund 7,896,387 10,269,921 2,373,534 Golf Course Fund 143,804 143,804 0 Total Inter -Fund Transfers 11,642,302 14,442,336 2,800,034 Net Revenues 221,086,063 246,596,820 25,510,757 11.5% COMPARATIVE STATEMENT OF MAJOR SOURCES OF EXPENDITURES -ALL FUNDS Budgeted 2003-2004 Estimated 2004-2005 Increase (Decrease) Catecory Amount 0/. Total Amount %Total Amount °% General Government 26,741,792 11.5% 27,638,156 10.6% 896,364 3.4% Public Safety 70,633,828 30.4% 79,273,530 30.4% 8,639,702 12.2% Highways 10,026,580 4.3% 12,966,122 5.0% 2,939,542 29.3% Health, Education and Welfare 18,211,296 7.8% 20,674,814 7.9% 2,463,518 13.5% Culture and Recreation 14,108,592 6.1% 14,263,978 5.5% 155,386 1.1% Sanitation and Waste Removal 18,488,965 7.9% 23,969,654 9.2°% 5,480,689 29.6% Debt Service 23,589,685 10.1% 23,921,138 9.2% 331,453 1.4% Pension & Retirement 11,872,600 5.1% 15,065,400 5.8°% 3,192,800 26.9% Health Fund 14,940,000 6.4% 16,650,000 6.4% 1,710,000 11.4% Miscellaneous 24,115,027 10.4% 26,616,364 10.2% 2,501,337 10.4% Sub -Total 232,728,365 100.0% 261,039,156 100.0% 28,310,791 12.2% Less: Inter -Fund Transfers General Fund Highway Fund Sewer Fund Vehicle Disposal Fund Solid Waste Fund Golf Course Fund Housing Fund Total Inter -Fund Transfers 8,040,191 1,671,550 613,450 12,600 649,000 191,211 464,300 11,642,302 10,413,725 1,955,965 545,039 13,100 748,300 217,207 549,000 14,442,336 2,373,534 284,415 (68,411) 500 99,300 25,996 84,700 2,800,034 Net Expenditures 221,086,063 246,596,820 25,510,757 11.5% u 1ERAL FUND 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 1 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ------------------------ ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 31 TAXES ------ 3101 REAL PROPERTY TAXES 3101.10 REAL PROPERTY TAXES 107,539,526 115,337,000 126,828,000 135,351,000 141,865,000 3101.14 RPT PENALTIES 1,007,862 654,000 1,211,000 1,211,000 1,211,000 3101.16 RPT INTEREST 1,558,568 1,282,000 1,356,300 1,356,300 1,356,300 3101.21 LIT CLAIM ADJ - PRIOR YR 1,000 3101.22 LIT CLAIM ADJ - CURR YR 127,291- 3101.51 RPT PRIOR YEAR 11,189 TOTAL ***** REAL PROPERTY TAXES 109,990,854 117,273,000 129,395,300 137,918,300 144,432,300 3106 GROSS RECEIPTS BUS TAXES 3106.11 PUBLIC SERVICE CO TAX 5,063,897 5,215,000 5,120,000 5,274,000 5,431,000 TOTAL ***** GROSS RECEIPTS BUS TAXES 5,063,897 5,215,000 5,120,000 5,274,000 5,431,000 TOTAL ****** TAXES 115,054,751 122,488,000 134,515,300 143,192,300 149,863,300 32 LICENSES & PERMITS 3201 BUSINESS LIC & PERMITS 3201.01 VEHICLE PLATE & TAG FEE 273,123 270,000 300,000 308,000 315,000 3201.03 VEHICLE TRANSFER FEE 166,580 200,000 215,000 220,000 225,000 3201.05 MISC VEHICLE FEES 155,372 150,000 165,000 165,000 165,000 3201.06 COUNTY REGISTRATION FEE 476,907 675,000 740,000 760,000 780,000 3201.28 LIQUOR LICENSE FEES 850,188 1,076,590 1,078,970 1,100,648 1,125,303 3201.40 MISC BUS. LICENSE 1,658 1,000 1,500 1,500 1,500 3201.42 TAXI CAB LICENSES 10,280 18,000 18,000 18,000 18,000 3201.81 FIREWORKS LICENSE FEES 25,550 20,000 26,000 26,000 26,000 TOTAL ***** BUSINESS LIC & PERMITS 1,959,658 2,410,590 2,544,470 2,599,148 2,655,803 3202 NON -BUS. LIC & PERMITS 3202.01 DOG LIC & TAG FEES 29,221 27,000 30,000 30,000 30,000 3202.03 BUILDING PERMITS 1,809,814 1,500,000 1,800,000 1,800,000 1,800,000 3202.04 ELECTRICAL PERMITS 389,647 400,000 400,000 400,000 400,000 3202.05 PLUMBING PERMITS 237,499 200,000 240,000 240,000 240,000 3202.06 SIGN PERMITS 590 700 700 700 700 3202.12 GRADE,GRUB,STOCKPILE FEE 8,756 12,000 13,000 13,000 13,000 3202.20 DISABLED PARKING PERMITS 6,120 5,200 6,000 6,000 6,000 3202.23 LAVA VIEWING FEES 140- 3202.51 DRIVER LICENSING FEES 299,218 225,310 655,060 571,060 571,290 3202.53 DRIVER EXAM FEES 27,825 16,600 26,100 26,600 26,850 3202.55 TAXI PERMITS 2,150 1,115 1,515 1,515 1,515 3202.57 COMM DRIV LIC (CDL) FEES 49,785 37,395 53,575 96,800 83,425 3202.59 SAFETY INSPECTION FEES 205,101 187,780 216,000 222,480 229,200 3202.61 POLICE RECORDS FEES 13,753 11,763 13,395 13,443 13,491 3202.63 M.V. FINANCIAL RESP FEES 15,757 23,020 26,550 27,050 26,550 3202.65 SPECIAL DUTY ADMIN FEES 76,666 110,000 110,000 110,000 110,000 3202.67 TOWING PREMIUM 12,468 21,589 21,589 21,589 21,589 3202.68 FIREWORKS PERMIT FEES 54,955 60,000 55,000 55,000 55,000 TOTAL ***** NON -BUS. LIC & PERMITS 3,239,185 2,839,472 3,668,484 3,635,237 3,628,610 TOTAL ****** LICENSES & PERMITS 5,198,843 5,250,062 6,212,954 6,234,385 6,284,413 33 INTERGOVERNMENT REVENUE 3301 FEDERAL GRANTS 3301.01 NUTRITION PROGRAM 301,200 301,200 351,200 351,200 351,200 3301.04 AREA PLAN ON AGING 561,603 587,199 819,871 897,871 992,871 3301.09 CIVIL DEFENSE - REGULAR 86,048 118,000 118,000 120,000 120,000 3301.13 C Z M 178,583 152,377 152,543 152,543 152,543 3301.14 NET SR VOL PROG (RSVP) 79,325 91,705 90,000 90,954 95,502 3301.15 COORDINATED SERVICES 108,500 63,500 85,000 85,000 85,000 3301.19 BLOCK GRANTS 2,685,000 3301.20 SR COMM SVC EMP FROG 278,029 290,730 290,730 290,730 290,730 3301.21 RURAL FIRE ASSISTANCE 5,000 10,000 10,000 10,000 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 2 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL ------------------ DESCRIPTION ________________________________________________----- ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 3301.37 ___ ___ NATL PK -IN LIEU OF TAXES 14,081 14,000 14,000 14,000 __ 14,000 3301.38 WILD LIFE -IN LIEU OF TAX 95,194 100,000 100,000 100,000 100,000 3301.43 FED TRANSIT ADMIN 251,000 284,000 150,000 150,000 150,000 3301.61 SOBRIETY CHECKPOINT EXP 86,866 63,000 63,000 63,000 3301.91 H 0 M E PROGRAM 1,035,000 3301.95 MARIJUANA ERADICATION 265,000 300,000 300,000 300,000 300,000 3301.99 VICTIMS OF CRIME ACT 186,366 400,000 400,000 400,000 400,000 TOTAL ***** FEDERAL GRANTS 6,216,795 2,702,711 2,944,344 3,025,298 3,124,846 3302 FEDERAL GRANTS 3302.01 YOUNG DRIVER DUI DETER 87,650 33,000 33,000 33,000 3302.03 SPEED ENFORCEMENT 34,515 33,600 33,600 33,600 33,600 3302.06 NUTRITION USDA REIMB 142,672 102,503 175,000 175,000 175,000 3302.19 LOCAL LAW ENF BILK GRANT 109,994 109,994 3302.22 REBUILD AMERICA 17,150 3302.25 ECON DEV TECH ASSIST 25,000 3302.34 PA -LOCAL LAW ENF BILK GT 93,689 100,000 100,000 100,000 3302.36 VIOLENCE AGAINST WOMEN 70,561 100,000 110,000 110,000 110,000 3302.37 SEX ASSAULT NURSE COORD 51,500 51,500 3302.43 JUVENILE ACCOUNTABILITY 56,625 200,000 200,000 200,000 200,000 3302.45 SEX CRIME UNITS 130,041 3302.46 FEMA PROJECT IMPACT 742- 3302.53 LOCAL EMERG PLNG COMM 24,160 16,000 16,000 16,000 3302.56 OCCUPANT PROTECTION PGM 103,300 50,000 50,000 50,000 50,000 3302.57 CLANDESTINE DRUG LAB 24,000 184,500 3302.61 DATA RECORDS PROJECT 11,674- 3302.64 COMM ORIENT PROSECUTION 172,094 200,000 200,000 200,000 200,000 3302.67 CIV DEF DOMESTIC EQPT PG 31,333 3302.74 NATL PK SVC EMS 133,923 140,000 150,000 150,000 150,000 3302.76 SUMMER FOOD SERVICE 14,722 65,000 65,000 65,000 65,000 3302.80 PUB HSNG DRUG PREVENTION 4,805- 3302.83 SPEED AWARE & CHECK PROJ 315- 3302.85 CP EQUIPMENT PURCHASE 1,560- 3302.86 SEATBELT INNOV DEMO -E HI 50,000 50,000 3302.87 SEATBELT INNOV DEMO -W HI 10,599- 3302.88 VIOLENT CRIME UNIT 102,000- 140,000 3302.89 PED SAFETY -WALKING BUS 121- 3302.90 GUN GRANT PROSECUTION 80,000 80,000 80,000 80,000 3302.92 HCPD PEDESTRIAN SAFETY 256- 3302.93 ALCOHOL RECONSTRUCTIONST 20,325 24,000 3302.94 HCPD IN -CAR VIDEO EQPT 1,016- 3302.95 HCFP CPS EQPT 30- 3302.98 HI IMPACT GRANT 168,020 306,460 251,000 251,000 251,000 TOTAL ***** FEDERAL GRANTS 1,285,512 2,050,207 1,463,600 1,473,594 1,383,600 3303 FEDERAL GRANTS 3303.00 VOLUNTEER FIRE ASSIST 50,000 50,000 50,000 50,000 50,000 3303.01 FIRE OPS & SAFETY 152,948 3303.05 EMS FOR CHILDREN 2,000 3303.06 INCREASING DRUG ANALYSIS 130,000 3303.07 GIS STREET LAYER 75,000 3303.08 GIS SPATIAL GROWTH MODEL 30,000 3303.09 FLOOD HAZARD MITIGATION 35,400 3303.10 CROSSING GUARD TRAINING 792 792 3303.11 VICTIMS SERV COORD PROD 34,000 34,000 34,000 34,000 3303.12 COPS TECHNOLOGY 150,000 3303.13 JUVENILE DELINQ PREV PGM 103,550 3303.14 VICTIM SERV COORD-POLICE 34,000 3303.15 PROJECT IMPACT 4,340 3303.16 EQUIP/TRNG PROGRAM 6,245 3303.17 UNDER 21 SURVEILLANCE 5,995 3303.18 DRINKING/DRIVING C E C 3,000 3303.19 EROSION & SEDIMENT CTRL 70,000 3303.20 ALL HAZARDS E.O.PLANNING 63,544 3303.21 CCC & CERT 31,632 3303.22 DOM EQP PGM-CD/POLICE 254,500 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 3 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 3303.23 DOM EOP PGM-CD/POL-FIRE 591,051 3303.24 COPS IN SCHOOLS 750,000 3303.25 TAKING CARE OF OUR OWN 50,000 3303.26 USFA FIREFIGHTER SAFETY 297,220 3303.34 HCPD CLICK IT OR TICKET 15,000 15,000 15,000 3303.39 TRAFFIC TRNG & EOPT 15,000 15,000 15,000 3303.40 STOP VIOLENCE 50,000 50,000 50,000 TOTAL ***** FEDERAL GRANTS 2,593,997 382,012 164,000 164,000 164,000 3304 STATE GRANTS 3304.01 STATE GRANTS-IN-AID 13,750,996 15,456,000 15,506,000 17,203,000 18,152,000 3304.02 STATE EMS 8,251,006 8,991,166 9,862,620 9,862,620 9,862,620 3304.03 CAREER CRIMINAL PROGRAM 444,856 500,000 500,000 500,000 500,000 3304.04 NUTRITION PROGRAM 99,184 92,159 142,159 142,159 142,159 3304.05 MAINT OF VETS CEMETERY 22,500 22,500 22,500 22,500 22,500 3304.06 AREA PLAN ON AGING 605,544 706,000 604,419 604,419 604,419 3304.08 HCDC - IN LIEU OF TAXES 48,284 45,000 45,000 45,000 45,000 3304.17 SUPPORT DIVISION EXP 899,225 937,510 942,979 937,479 937,479 3304.23 WITNESS SECURITY & PROT 35,000 35,000 35,000 35,000 3304.31 NARCOTICS TASK FORCE 55,500 86,000 55,500 55,500 55,500 3304.46 ENERGY COORDINATOR 54,790 60,000 60,600 60,600 60,600 3304.50 COORD SERV PURCH OF SERV 82,569 85,000 100,000 100,000 100,000 3304.53 PMVI PROGRAM INCOME 180,275 230,268 242,660 214,814 208,094 3304.56 C D L PROGRAM INCOME 27,111 211,918 200,420 152,319 165,694 3304.73 W. HI PARKS LIFEGUARDS 562,451 553,259 433,751 434,701 435,101 3304.75 GANG RESPONSE SYSTEM 151,484 151,742 170,000 170,000 170,000 3304.77 STATEWIDE MARIJUANA ERAD 5,000 205,000 172,500 172,500 172,500 3304.84 DARE/DOE 12,000 38,000 40,000 40,000 40,000 3304.87 STATE MV WGHT TAX 217,220 227,000 240,000 245,000 250,000 3304.91 VICTIM/WITNESS ASSIST 152,362 200,000 160,000 160,000 160,000 TOTAL ***** STATE GRANTS 25,622,357 28,833,522 29,536,108 31,157,611 32,118,666 3305 STATE GRANTS 3305.08 C Z M 75,696 101,585 101,695 101,695 101,695 3305.17 AGING INSTITUTE OF HI 114,925- 3305.18 LOCAL EMERG PLNG COMM 31,040 25,000 29,000 29,000 29,000 3305.22 START LIVING HEALTHY 50,000 50,000 50,000 50,000 50,000 3305.23 PRODUCT DEVELOPMENT PGM 600,000 400,000 400,000 400,000 400,000 3305.24 KALAPANA PROGRAM 50,000 100,000 50,000 50,000 50,000 3305.28 SPECIAL ELECTION 95,547 3305.29 GREETINGS PROGRAM 75,000 75,000 75,000 75,000 75,000 3305.30 VISITOR ALOHA PROGRAM 40,000 40,000 40,000 40,000 40,000 3305.31 PUNA PAPAYA-INLIEU OF TX 22,848 3305.32 OPEN SPACE HERITAGE NTWK 60,000 3305.33 PRIMARY/GENERAL ELECTION 15,715 TOTAL ***** STATE GRANTS 940,921 851,585 745,695 745,695 745,695 TOTAL ****** INTERGOVERNMENT REVENUE 36,659,582 34,820,037 34,853,747 36,566,198 37,536,807 34 CHARGES FOR SERVICES 3401 GENERAL GOVERNMENT 3401.01 SUBDIV FEES 63,250 62,500 62,500 62,500 62,500 3401.03 PUBLIC RECORD FEES 41,034 38,000 42,000 42,000 42,000 3401.06 PUB WKS BID PLANS&SPECS 1,595 6,000 6,000 6,000 6,000 3401.07 REZNG & VAR FEES 44,875 40,000 40,000 40,000 40,000 3401.08 TAX MAP FEES 2,634 3,400 3,400 3,400 3,400 3401.09 NOMINATION FEES 1,850 500 3,600 4,000 4,300 3401.12 PLANNING FEES 22,650 20,000 20,000 20,000 20,000 3401.21 GAS & OIL CHGS 356,495 353,105 378,000 385,560 393,272 3401.23 AUTO REPAIR CHGS 399,648 357,324 367,200 374,544 382,034 3401.31 SUBDIV INSP FEES 116,798 64,000 75,000 75,000 75,000 3401.46 ENV MGMT DEPT ADMIN CHGS 235,369 382,695 718,377 666,077 666,077 3401.51 ENG DIV SVC CHG TO PROJ 117,550 400,000 200,000 200,000 200,000 3401.52 ENG DIV SVC FEES -OTHER 53,000 100,000 100,000 100,000 100,000 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OFHAWAII R E V E N U E S YEAR 2004-05 PAGE 4 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ------------- ESTIMATE ESTIMATE 3401.61 BLDG DIV SERVICE FEES 207,601 200,000 200,000 200,000 200,000 3401.62 BLDG SPECIAL INSPECT FEE 3,675 5,000 5,000 5,000 5,000 3401.75 HI CTY RESOURCE CTR FEES 37,000 37,000 37,000 37,000 3401.81 WORK COMP ADMIN CHGS 87,213 87,988 92,206 92,206 92,206 TOTAL ***** GENERAL GOVERNMENT 1,755,237 2,157,512 2,350,283 2,313,287 2,328,789 3402 PUBLIC SAFETY 3402.03 FIRE INSPECTION FEES 8,740 10,000 9,000 9,000 9,000 3402.22 FIRE HAZARD REMOVAL CHGS 5,000 5,000 5,000 5,000 3402.24 IMPOUNDMT/BOARDING FEES 9,620 8,000 8,500 8,500 8,500 3402.25 MICROWAVE MAINTENANCE 119,916 124,284 124,284 124,284 TOTAL ***** PUBLIC SAFETY 18,360 142,916 146,784 146,784 146,784 3403 HIGHWAYS & STREETS 3403.02 DRIVEWY,SIDEWK,DIG FEE 8,517 10,000 12,000 12,000 12,000 3403.03 BUS FARES 281,738 340,000 340,000 340,000 340,000 3403.07 TAXI COUPON SALES 240,440 230,000 230,000 230,000 230,000 TOTAL ***** HIGHWAYS & STREETS 530,695 580,000 582,000 582,000 582,000 3407 PARKS & RECREATION 3407.10 SWIMMING POOL FEES 18,931 18,000 20,000 21,000 21,500 3407.11 SWIM PROGRAMS/NOVICE 3,370 13,750 25,225 25,225 25,225 3407.13 PANAEWA EOST CTR STLRENT 11,158 14,000 14,000 14,000 14,000 3407.14 AFOOK-CHINEN AUDITORIUM 33,635 25,000 25,000 30,000 30,000 3407.16 CAMPING FEES 138,338 130,000 135,000 140,000 145,000 3407.17 PAVILION RESERVATION 20,400 19,000 20,000 20,000 20,000 3407.18 PANAEWA ZOO 600 600 600 600 3407.19 KANAKAOLE M -P STADIUM 33,033 30,000 30,000 30,000 30,000 3407.20 FACILITY USE PERMITS 112,858 105,000 115,000 115,000 115,000 3407.21 WONG & VICTOR STADIUMS 13,668 9,000 9,000 9,000 9,000 3407.22 AUNTY SALLY'S LUAU HALE 17,663 24,000 24,000 24,000 24,000 3407.23 P&R RENT INCL CONCESSION 115,078 100,000 115,000 115,000 115,000 3407.24 VETERANS CEMETERY RESERV 254 300 300 300 300 3407.25 RECREATION CLASSES/ACTIV 14,979 38,500 38,500 38,500 38,500 3407.26 CULTURE & ARTS LLS/ACTIV 17,958 32,000 32,000 35,000 38,000 3407.27 VETS CEM INTERMENT FEES 39,300 30,000 30,000 30,000 30,000 3407.28 ERS SECTION ACTIVITIES 40,233 60,000 60,000 60,000 60,000 3407.29 SUMMER/INTERSESSION FEES 54,426 90,000 45,000 45,000 45,000 3407.30 OFFICIATING FEES 8,264 6,900 10,000 10,000 10,000 3407.32 EAD ACTIVITIES 1,872 20,000 20,000 20,000 20,000 3407.33 P&R FORFEITS OF DEPOSITS 456 600 500 500 500 3407.36 SUMM/INTRSSN CLASS/ACTIV 45,000 45,000 45,000 TOTAL ***** PARKS & RECREATION 695,874 766,650 814,125 828,125 836,625 TOTAL ****** CHARGES FOR SERVICES 3,000,166 3,647,078 3,893,192 3,870,196 3,894,198 35 FINES & FORFEITURES 3501 FINES & FORFEITURES 3501.01 FINES 150 500 500 500 500 3501.05 FORFEITS -DEPOSITS, MISC 10,902 2,000 7,000 7,000 7,000 3501.06 FORFEITS-DEPOSITS,RPT 49,110 75,000 80,000 80,000 80,000 3501.07 POLICE ASSET FORFEITS 121,215 500,000 500,000 500,000 500,000 3501.21 PROS ATTY FORFEITS -STATE 42,180 100,000 100,000 100,000 100,000 3501.23 PROS ATTY FORFEITS -FED 100,000 100,000 100,000 100,000 3501.31 LIQUOR FINES 33,200 2,000 10,000 10,401 10,601 3501.33 PLANNING DEPT FINES 8,900 10,000 10,000 10,000 10,000 3501.35 FLEX SPENDING FORFEITS 100,000 15,000 15,000 15,000 3501.40 RPT TAX SALE COST & EXP 120,091 250,000 250,000 250,000 250,000 TOTAL ***** FINES & FORFEITURES 385,748 1,139,500 1,072,500 1,072,901 1,073,101 TOTAL ****** FINES & FORFEITURES 385,748 1,139,500 1,072,500 1,072,901 1,073,101 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 5 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 36 MISCELLANEOUS REVENUE 3601 INTEREST EARNINGS 3601.01 INTEREST EARNED 1,934,630 1,500,000 1,250,000 1,500,000 1,750,000 3601.03 ACCRUED INT ON BOND SALE 320 3601.07 INTEREST -DRUG ENFORCEMT 24,664 TOTAL ***** INTEREST EARNINGS 1,959,614 1,500,000 1,250,000 1,500,000 1,750,000 3602 RENTS 3602.01 MISCELLANEOUS RENT 1,844 4,500 1,800 1,800 1,800 3602.02 EMPLOYEES PARKING STALLS 29,408 30,300 39,000 39,000 39,000 3602.07 PUU ALALA LAND RENT 28,446 10,000 11,000 11,000 11,000 TOTAL ***xx RENTS 59,698 44,800 51,800 51,800 51,800 3604 DISP OF FIXED ASSETS 3604.01 SALE OF EQUIPMENT 5,382 5,000 6,000 6,000 6,000 3604.02 SALE OF REAL PROPERTY 3,800 1,335,000 1,035,000 35,000 35,000 3604.03 RCVRY OF DAMAGED PROPRTY 3,339 7,000 7,000 7,000 7,000 3604.25 SALE -ABANDONED VEHICLES 100 100 100 100 TOTAL ***** DISP OF FIXED ASSETS 12,521 1,347,100 1,048,100 48,100 48,100 3607 CONTRIB/DONS FR PRVT SRC 3607.00 CONTRIB FROM PRIV SOURCE 12,450 14,000 27,000 27,000 27,000 3607.01 NUTRITION -PROGRAM INCOME 158,372 200,000 200,000 200,000 200,000 3607.02 COORD SVC -PROGRAM INCOME 25,063 30,000 30,000 30,000 30,000 3607.08 BLOCK GRANT FROG INC 54,246 3607.09 HOME PGM -PROGRAM INCOME 24,544 3607.10 P & R MISC CONTRIBUTIONS 555 40,000 10,000 10,000 10,000 3607.11 EAD MISC CONTRIBUTIONS 20,000 20,000 20,000 20,000 3607.12 CAREGIVER PROG-PROG INC 1,320 5,000 5,000 5,000 5,000 TOTAL ***** CONTRIB/DONS FR PRVT SRC 276,550 309,000 292,000 292,000 292,000 3609 REIMBURSEMTS & TRANSFERS 3609.00 REIMB CORP COUNS S&W-DWS 98,700 99,810 99,810 99,810 3609.01 REIMB ERS - WATER SUPPLY 470,832 549,871 745,950 745,950 745,950 3609.02 REIMB FILA/HLTH/ETC-LIAR 147,045 158,520 162,752 167,635 172,664 3609.03 REIMB FILA/ERS - HWY 766,629 1,071,550 1,166,845 1,285,932 1,308,642 3609.05 REIMB FICA/ERS - SEWER 281,198 296,587 353,574 367,718 382,430 3609.10 FUND BAL FROM PREV YEAR 1,000,000 3,000,000 3,000,000 3,000,000 3609.16 REIMB HEALTH PLANS-HWY 576,049 600,000 789,120 970,587 990,000 3609.18 REIMB HEALTH PLANS -SEWER 170,457 316,863 191,465 199,124 207,089 3609.19 REIMB HLTH PLANS -SOL WET 249,863 258,000 309,900 400,000 430,000 3609.20 REIMB HLTH PLANS-VEH DIS 4,933 5,000 5,500 5,500 5,500 3609.21 REIMB HEALTH PLANS - GC 77,286 90,000 100,000 105,000 110,000 3609.22 REIMB HEALTH PLANS-HSNG 102,633 127,600 143,300 145,460 147,640 3609.26 DEPT CHARGES 11,938 1,000 3609.31 DEBT SVC - SO. KOHALA 77,114 77,114 77,114 77,114 77,114 3609.32 REIMB DEBT SVC -DWS 1,900,535 1,900,500 2,176,390 1,653,272 1,657,744 3609.43 REIMB DEBT SVC -MK AGRIBU 60,855 60,856 60,855 60,855 60,855 3609.81 REIMB FICA/ERS-SOL WASTE 291,568 391,000 438,400 645,000 695,000 3609.82 REIMB FICA/ERS-VEH DISP 6,191 7,600 7,600 7,600 7,600 3609.83 REIMB FICA/ERS - GC 81,273 101,211 117,207 117,207 117,207 3609.84 REIMB FICA/ERS - HOUSING 236,361 336,700 405,700 405,820 406,150 3609.88 REIMB FRINGES -FED FROG 10,004 20,000 TOTAL ***** REIMBURSEMTS & TRANSFERS 5,522,764 7,468,672 10,351,482 10,459,584 10,621,395 3611 SUNDRY & MISC 3611.02 MISC SALE OF SERVICES 1,020 3,000 1,000 1,000 1,000 3611.04 SUNDRY REVENUES -CURB YR 49,807 80,000 70,000 70,000 70,000 3611.05 SUNDRY REVENUES -PRIOR YR 159,239 225,000 225,000 225,000 225,000 3611.06 VACATION TRANSFERS -IN 58,214 30,000 30,000 30,000 30,000 3611.12 ID ASSMT COLLECTION CHGS 4,542 10,000 9,300 9,300 9,300 3611.15 OTHER LIQUOR REVENUES 2,880 3,000 3,000 3,090 3,159 3611.18 HEALTH FUND REFUND 743-419 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 6 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE TOTAL *w**w SUNDRY 8 MISC 1,019,121 351,000 338,300 338,390 338,459 TOTAL ****** MISCELLANEOUS REVENUE 8,850,268 11,020,572 13,331,682 12,689,874 13,101,754 FUND 010 TOTAL *****w*** 169,149,358 193,879,375 211,753,573 GENERAL FUND 178,365,249 203,625,854 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5101 ___________________________________________________-_______--____________- LEGISLATIVE 5101.01 CLERK -COUNCIL SVC S&W 1,529,444 1,610,764 1,699,260 1,699,260 1,699,260 5101.02 CLERK -COUNCIL SVC OCE 251,457 394,236 419,389 390,189 394,189 5101.06 CLERK -COUNCIL SVC EQUIP 18,669 41,100 76,650 41,500 41,500 5101.10 HSAC/NACO 24,139 46,000 59,000 44,200 44,200 5101.15 EXTERNAL AUDIT 127,170 138,000 139,000 140,000 141,000 5101.21 REPROGRAPHICS 78,330 74,200 74,200 74,200 74,200 5101.22 POSTAGE -COUNCIL SVC 145,125 177,320 177,320 177,320 177,320 5101.91 CONTINGENCY RELIEF 380,488 900,000 TOTAL LEGISLATIVE 2,174,334 2,862,108 3,544,819 2,566,669 2,571,669 DEPT 101 TOTAL ******* 2,174,334 3,544,819 2,571,669 LEGISLATIVE 2,862,108 2,566,669 5107 ELECTIONS 5107.01 ELECTION DIVISION - S&W 346,448 189,610 409,149 178,000 455,500 5107.02 ELECTION DIVISION -OCE 279,580 273,270 162,605 288,850 161,550 5107.10 ELECTION DIVISION EQUIP 7,127 8,000 11,900 9,200 13,100 5107.30 SPECIAL ELECTION -STATE 88,886 TOTAL ELECTIONS 722,041 470,880 583,654 476,050 630,150 DEPT 107 TOTAL ******* 722,041 583,654 630,150 ELECTIONS 470,880 476,050 5111 OFFICE OF MANAGEMENT 5111.01 OFFICE OF MANAGEMENT S&W 703,716 762,580 759,560 759,560 759,560 5111.02 OFFICE OF MANAGEMENT OCE 76,162 87,650 84,650 84,650 84,650 5111.10 OFFICE OF MGMT EQUIP 417 5,800 5,800 5,800 5,800 5111.15 MAYOR'S ENTERTAINMENT 11,258 15,000 15,000 15,000 15,000 5111.16 MAYOR'S LEGISLATIVE EXP 3,002 6,000 6,000 6,000 6,000 5111.51 TAKING CARE OF OUR OWN -F 3,870 TOTAL OFFICE OF MANAGEMENT 798,425 877,030 871,010 871,010 871,010 5113 CLERICAL CTR 5113.01 CLERICAL SVC CENTER S&W 122,391 150,936 150,936 150,936 150,936 5113.02 CLERICAL SVC CENTER OCE 5,924 6,625 6,625 6,625 6,625 5113.30 FAMILY VIOLENCE ADV COMM 1,740 3,750 3,750 3,750 3,750 5113.34 DISABLED PARKING - STATE 3,658 TOTAL CLERICAL CTR 133,713 161,311 161,311 161,311 161,311 5115 MAYOR'S COMMITTEES 5115.10 COMM ON PEOPLE W/DISABIL 10,778 10,107 10,107 10,107 10,107 5115.20 COMM ON STATUS OF WOMEN 7,004 13,790 13,790 13,790 13,790 TOTAL MAYOR'S COMMITTEES 17,782 23,897 23,897 23,897 23,897 DEPT 111 TOTAL ******* 949,920 1,056,218 1,056,218 EXECUTIVE 1,062,238 1,056,218 5118 DATA SYSTEMS 5118.01 DATA SYSTEMS S&W 718,084 720,348 713,480 713,480 713,480 5118.02 DATA SYSTEMS OCE 113,594 102,270 131,305 131,305 131,305 5118.10 DATA SYSTEMS EQPT 25,510 28,370 31,600 25,200 25,200 TOTAL DATA SYSTEMS 857,188 850,988 876,385 869,985 869,985 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE Q BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ ------------------------------------------- DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE DEPT 118 TOTAL ******* 857,188 876,385 869,985 DATA SYSTEMS 850,988 869,985 5121 FINANCE ADMIN & BUDGET 5121.01 FIN ADMIN & BUDGET S&W 366,229 363,868 361,204 361,204 361,204 5121.02 FIN ADMIN & BUDGET OCE 24,476 535,615 540,330 525,330 525,330 5121.06 FIN ADMIN & BUDGET EQUIP 1,123 1,850 2,415 2,500 2,500 TOTAL FINANCE ADMIN & BUDGET 391,828 901,333 903,949 889,034 889,034 5122 ACCOUNTS 5122.01 ACCOUNTS - S&W 419,792 428,383 425,360 425,360 425,360 5122.02 ACCOUNTS - OCE 14,803 13,970 16,190 16,630 16,630 5122.06 ACCOUNTS - EQUIP 1,840 2,580 360 360 360 5122.30 TELEPHONE 37,573 48,800 48,800 48,800 48,800 TOTAL ACCOUNTS 474,008 493,733 490,710 491,150 491,150 5123 PURCHASING 5123.01 PURCHASING S&W 244,442 246,069 245,256 245,256 245,256 5123.02 PURCHASING OCE 15,216 21,620 21,620 18,820 18,320 5123.06 PURCHASING EQPT 5,849 7,300 4,500 1,500 1,500 5123.25 ADVERTISING 170,826 192,200 192,200 225,000 225,000 5123.32 STOREROOM 209,762 180,000 180,000 180,000 180,000 TOTAL PURCHASING 646,095 647,189 643,576 670,576 670,076 5124 TREASURY 5124.01 TREASURY - S&W 594,403 673,809 684,560 684,560 684,560 5124.02 TREASURY - OCE 257,689 305,152 304,152 304,152 304,152 5124.06 TREASURY - EQUIP 21,736 1,000 1,000 TOTAL TREASURY 852,092 978,961 1,010,448 989,712 989,712 5125 REAL PROPERTY TAX 5125.01 REAL PROPERTY TAX-S&W 1,792,136 1,873,472 1,866,728 1,866,728 1,866,728 5125.02 REAL PROPERTY TAX -OCE 1,010,126 1,230,300 1,223,200 1,197,400 1,199,400 5125.10 REAL PROPERTY TAX -EQUIP 83,177 50,825 68,400 98,000 49,000 5125.40 RPT TAX SALE COST & EXP 107,799 250,000 250,000 250,000 250,000 5125.62 BOARD OF REVIEW 8,433 8,900 7,800 8,500 8,500 TOTAL REAL PROPERTY TAX 3,001,671 3,413,497 3,416,128 3,420,628 3,373,628 DEPT 121 TOTAL ******* 5,365,694 6,464,811 6,413,600 FINANCE 6,434,713 6,461,100 5131 CORP COUNSEL 5131.01 CORPORATION COUNSEL S&W 1,146,497 1,312,852 1,298,720 1,313,602 1,313,602 5131.02 CORPORATION COUNSEL OCE 327,877 572,279 589,835 589,525 589,525 5131.06 CORPORATION COUNSEL EQPT 4,066 7,000 7,000 7,000 7,000 5131.10 SPEC COUNSEL & SETTL LIT 145,031 235,000 285,000 285,000 285,000 5131.17 PRINTING COUNTY CODES 7,029 5131.32 BOARD OF ETHICS OCE 1,228 4,500 4,500 4,500 4,500 5131.40 FAMILY SUPPORT DIV S&W 532,861 584,700 589,979 589,979 589,979 5131.41 FAMILY SUPPORT DIV OCE 155,448 183,609 182,172 182,722 182,722 5131.45 FAMILY SUPPORT DIV EQPT 2,070 1,100 7,050 1,000 1,000 TOTAL CORP COUNSEL 2,322,107 2,901,040 2,964,256 2,973,328 2,973,328 DEPT 131 TOTAL ******* 2,322,107 2,964,256 2,973,328 LAW 2,901,040 2,973,328 2/24/04 E S T I M A T E D E X P E N D I T U R E S BASE.EL ACCOUNT OBJ DESCRIPTION ====== 5141PLANNING--------------- 5141.01 PLANNING S&W 5141.02 PLANNING OCE 5141.06 PLANNING EQUIP 5141.10 REFUND-PLNG DEPT FEES 5141.34 COASTAL ZONE MGMT 5141.51 KE -HO REGION TRANS PL -F 5141.53 FLOOD HAZARD MITIG-FED 5141.54 OPEN SP HERIT NETWK-ST TOTAL PLANNING DEPT 141 TOTAL ******* PLANNING 5151 CIVIL SERVICE 5151.01 CIVIL SERVICES&W 5151.02 CIVIL SERVICE -OCE 5151.06 CIVIL SERVICE -EQUIP 5151.11 TRAINING EXPENSES 5151.14 COLL BARG EXP 5151.22 SALARY COMMISSION OCE 5151.30 EMPLOYEE SCHOLARSHIPS TOTAL CIVIL SERVICE 5152 HEALTH & SAFETY 5152.02 HEALTH & SAFETY OCE 5152.06 HEALTH & SAFETY EQPT 5152.13 VDT EYE EXAMS 5152.15 EMPLOYEE ASSISTANCE FROG TOTAL HEALTH & SAFETY DEPT 151 TOTAL ******* CIVIL SERVICE 5161 RESEARCH & DEV 5161.01 RESEARCH & DEV S&W 5161.02 RESEARCH & DEV OCE 5161.18 RESEARCH & DEV EQPT 5161.22 AGRICULTURE R&D OCE 5161.60 TOURISM PROMOTION TOTAL RESEARCH & DEV 5162 RESEARCH & DEVELOPMENT 5162.65 NEW INDUSTRY & IND DEV 5162.85 ENERGY COORDINATOR 5162.90 FILM INDUSTRY PROMO - ST 5162.95 REBUILD AMERICA 5162.96 ECON DEV TECH ASSIST -FED 5162.97 FEMA PROJECT IMPACT -FED 5162.98 HI CTY RESOURCE CENTER 5162.99 PRODUCT DEVELOPMT PGM -ST TOTAL RESEARCH & DEVELOPMENT 5163 RESEARCH & DEVELOPMENT 5163.00 KALAPANA PROGRAM -STATE 5163.01 GREETINGS PROG-STATE FUND 010 GENERAL FUND 2002-03 2003-04 ACTUAL BUDGET 1,316,384 1,455,051 124,728 231,295 22,982 12,800 3,847 10,000 167,747 253,962 60,000 15,000 32,000 15,000 26,250 60,000 1,727,688 2,023,108 1,727,688 216,177 192,427 2,023,108 994,827 52,049 8,135 18,849 15,939 1.487 1,091,286 992,268 85,897 6,000 25,019 21,640 2.396 1.133,220 COUNTY OF HAWAII YEAR 2004-05 PAGE 9 2004-05 2005-06 2006-07 ESTIMATE ESTIMATE ESTIMATE 1,490,756 1,490,756 1,490,756 198,549 198,009 198,009 11,650 11,650 11,650 10,000 10,000 10,000 254,238 254,238 278,238 1,965,193 1,964,653 1,988,653 1,965,193 1,988,653 1,964,653 1,027,053 1,026,844 1,024,131 90,599 94,967 95,739 3,200 3,800 25,800 25,019 25,019 25,019 20,760 10,820 24,330 3,147 3,147 3,147 15,000 15,000 15,000 1,184,778 1,179,597 1,213,166 68,403 147,425 152,425 164,827 164,827 19,000 24,000 6,183 11,000 11,000 1,100 1,100 25,650 25,650 25,650 26,250 26,500 100,236 184,075 208,075 216,177 192,427 1,191,522 1,392,853 1,405,593 1,317,295 1,395,774 376,453 376,156 376,156 376,156 376,156 20,046 24,200 24,200 24,200 24,200 3,748 5,000 5,000 5,000 5,000 168,395 148,880 150,200 150,200 150,200 368,055 344,500 344,500 344,500 344,500 936,697 898,736 900,056 900,056 900,056 88,969 88,100 88,100 88,100 88,100 54,667 60,000 60,600 60,600 60,600 12,000 7,233 25,000 99,714 24,778 74,915 74,915 74,915 74,915 229,888 400,000 400,000 400,000 400,000 517,249 648,015 623,615 623,615 623,615 100,000 50,000 50,000 50,000 6,500 75,000 75,000 75,000 75,000 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 10 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ------- ESTIMATE ESTIMATE 5163.02 VISITOR ALOHA PGM -STATE 25,000 40,000 40,000 40,000 40,000 TOTAL RESEARCH & DEVELOPMENT 31,500 215,000 165,000 165,000 165,000 DEPT 161 TOTAL ******* 1,485,446 1,688,671 1,688,671 RESEARCH & DEVELOPMENT 1,761,751 1,688,671 5171 BUILDING DIVISION 5171.01 JANITORIAL SVC S&W 48,773 49,832 49,832 49,832 49,832 5171.02 JANITORIAL SVC OCE 197,826 255,400 267,400 298,500 339,300 5171.21 BUILDING R&M S&W 487,519 575,343 575,343 575,343 575,343 5171.22 BUILDING R&M OCE 1,354,448 1,438,260 1,390,660 1,624,500 1,754,600 5171.80 BUILDING R&M EQUIP 88,184 6,900 64,500 61,500 5171.91 BLDG DESIGN & ENGRG S&W 390,854 470,111 424,139 424,139 424,139 5171.92 BLDG DESIGN & ENGRG OCE 17,718 29,270 51,470 36,010 36,010 5171.96 BLDG DESIGN & ENGRG EQPT 24,000 TOTAL BUILDING DIVISION 2,585,322 2,818,216 2,765,744 3,096,824 3,240,724 DEPT 171 TOTAL ******* 2,585,322 2,765,744 3,240,724 MAINTENANCE 2,818,216 3,096,824 5173 PUBLIC WORKS ADMIN 5173.01 PUBLIC WORKS ADMIN S&W 513,649 699,141 663,660 663,660 663,660 5173.02 PUBLIC WORKS ADMIN OCE 30,286 47,470 47,120 46,020 46,020 5173.06 PUBLIC WORKS ADMIN EQUIP 1,248 2,450 32,800 27,900 3,900 TOTAL PUBLIC WORKS ADMIN 545,183 749,061 743,580 737,580 713,580 DEPT 173 TOTAL ******* 545,183 743,580 713,580 PUBLIC WORKS ADMIN 749,061 737,580 5181 AUTOMOTIVE DIVISION 5181.51 AUTOMOTIVE DIVISION S&W 858,334 892,919 878,247 878,247 878,247 5181.52 AUTOMOTIVE DIVISION OCE 951,198 1,164,953 1,130,457 1,192,681 1,249,919 5181.61 AUTOMOTIVE DIVISION EQPT 16,692 8,600 39,900 121,725 70,520 TOTAL AUTOMOTIVE DIVISION 1,826,224 2,066,472 2,048,604 2,192,653 2,198,686 DEPT 181 TOTAL ******* 1,826,224 2,048,604 2,198,686 AUTOMOTIVE DIVISION 2,066,472 2,192,653 5183 ENGINEERING DIVISION 5183.01 ENGINEERING DIVISION S&W 937,988 1,009,502 1,119,048 1,006,632 1,006,632 5183.02 ENGINEERING DIVISION OCE 180,991 190,420 193,120 194,300 194,300 5183.06 ENGINEERING DIV EQUIP 21,629 24,000 31,200 84,200 84,200 5183.20 KELLY LAWSUIT SEDMT-PRIV 7,054 TOTAL ENGINEERING DIVISION 1,147,662 1,223,922 1,343,368 1,285,132 1,285,132 DEPT 183 TOTAL ******* 1,147,662 1,343,368 1,285,132 ENGINEERING DIVISION 1,223,922 1,285,132 5201 POLICE COMMISSION 5201.01 POLICE COMMISSION S&W 35,806 36,267 35,732 35,732 35,732 5201.02 POLICE COMMISSION -OCE 52,926 58,674 60,848 60,848 60,848 TOTAL POLICE COMMISSION 88,732 94,941 96,580 96,580 96,580 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 11 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5202 POLICE - HEADQUARTERS 5202.01 POLICE HDQTRS. - S&W 267,357 261,698 244,488 244,488 244,488 5202.02 POLICE HDOTRS. - OCE 64,809 56,750 56,750 56,750 56,750 TOTAL POLICE - HEADQUARTERS 332,166 318,448 301,238 301,238 301,238 5203 POLICE ADMIN 5203.01 POLICE ADM DIV -S&W 4,768,343 5203.02 POLICE ADM DIV -OCE 5,164,443 5,660,355 5,889,805 5,901,274 5,963,307 5203.20 POLICE ADM DIV-EQUIP 121,496 166,253 268,000 148,000 148,000 5203.51 ADMIN SERV S&W 1,513,107 1,560,444 1,560,444 1,560,444 5203.61 TECHNICAL SERV S&W 1,036,323 1,077,008 1,077,008 1,077,008 5203.71 DRIV LIC & TRAF SVC S&W 640,627 645,698 645,698 645,698 5203.81 DISPATCH S&W 1,655,670 1,632,072 1,632,072 1,632,072 TOTAL POLICE ADMIN 10,054,282 10,672,335 11,073,027 10,964,496 11,026,529 5205 CRIMINAL INTELL UNIT 5205.01 CRIMINAL INTELL UNIT S&W 398,288 488,003 496,560 496,560 496,560 5205.02 CRIMINAL INTELL UNIT OCE 26,499 25,900 26,200 26,263 26,329 TOTAL CRIMINAL INTELL UNIT 424,787 513,903 522,760 522,823 522,889 5206 CID-JAB-VICE 5206.01 CID-JAB-VICE-S&W 1,893,531 2,298,202 2,471,444 2,471,444 2,471,444 5206.02 CID-JAB-VICE-OCE 167,494 127,254 148,063 148,693 149,343 TOTAL CID-JAB-VICE 2,061,025 2,425,456 2,619,507 2,620,137 2,620,787 5207 SO HILO POLICE 5207.01 SO HILO POLICE-S&W 4,702,883 4,605,550 5,120,028 5,120,028 5,120,028 5207.02 SO HILO POLICE-OCE 109,837 498,883 462,237 475,178 488,506 TOTAL SO HILO POLICE 4,812,720 5,104,433 5,582,265 5,595,206 5,608,534 5208 NO HILO POLICE 5208.01 N HILO POLICE-S&W 566,498 608,589 684,304 684,304 684,304 5208.02 N HILO POLICE-OCE 18,246 17,340 18,067 18,549 19,048 TOTAL NO HILO POLICE 584,744 625,929 702,371 702,853 703,352 5209 HAMAKUA POLICE 5209.01 HAMAKUA POLICE-S&W 829,370 841,128 914,648 914,648 914,648 5209.02 HAMAKUA POLICE-OCE 32,330 31,226 32,041 32,937 33,861 TOTAL HAMAKUA POLICE 861,700 872,354 946,689 947,585 948,509 5210 WAIMEA POLICE 5210.01 WAIMEA POLICE-S&W 1,582,646 1,758,477 1,807,138 1,807,138 1,807,138 5210.02 WAIMEA POLICE-OCE 55,219 52,245 53,879 55,400 56,970 TOTAL WAIMEA POLICE 1,637,865 1,810,722 1,861,017 1,862,538 1,864,108 5211 KOHALA POLICE 5211.01 KOHALA POLICE-S8,W 722,790 727,667 774,852 774,352 774,352 5211.02 KOHALA POLICE-OCE 48,604 45,266 45,814 47,119 48,465 TOTAL KOHALA POLICE 771,394 772,933 820,666 821,471 822,817 5212 KONA POLICE 5212.01 KONA POLICE - S & W 4,201,726 4,095,117 4,446,903 4,446,903 4,446,903 5212.02 KONA POLICE-OCE 402,885 535,278 551,440 566,746 582,813 5212.21 KONA POLICE CID - S&W 1,291,856 1,562,758 1,677,929 1,677,929 1,677,929 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 12 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5212.22 KONA POLICE CID - OCE 65,676 71,000 76,000 76,464 76,932 TOTAL KONA POLICE 5,962,143 6,264,153 6,752,272 6,768,042 6,784,577 5213 KA'U POLICE 5213.01 KA'U POLICE-S&W 795,443 912,137 976,579 976,579 976,579 5213.02 KA'U POLICE -OCE 61,447 54,161 56,706 58,247 59,836 TOTAL KA'U POLICE 856,890 966,298 1,033,285 1,034,826 1,036,415 5214 PUNA POLICE 5214.01 PUNA POLICE-S&W 2,134,626 2,395,240 2,534,500 2,534,500 2,534,500 5214.02 PUNA POLICE -OCE 71,457 64,043 67,228 69,070 70,970 TOTAL PUNA POLICE 2,206,083 2,459,283 2,601,728 2,603,570 2,605,470 5215 MISC POLICE 5215.03 JPO SUPPLIES 1,200 1,200 1,200 1,200 5215.04 INVESTGN CAUSE OF DEATH 331,981 300,000 320,000 320,000 320,000 5215.05 TRAINING ACCOUNT 85,325 75,000 100,000 100,000 100,000 5215.06 POLICE SOBRIETY TEST 51,013 30,000 40,000 40,000 40,000 5215.12 STATEWIDE MARIJUANA-CTY 36,200 50,000 57,500 57,500 57,500 5215.13 STATEWIDE NARCOTICS-CTY 13,035 20,000 18,500 18,500 18,500 5215.14 CLANDESTINE LAB-CTY 17,981 40,000 5215.16 SEX CRIMES UNIT - CTY 42,382 5215.61 H I P A L S&W 96,992 42,864 44,214 44,214 44,214 5215.62 H I P A L OCE 33,524 37,980 37,980 37,980 37,980 5215.81 SPECIAL DUTY S&W 50,873 58,804 82,304 82,304 82,304 5215.82 SPECIAL DUTY OCE 51,196 27,696 27,696 27,696 TOTAL MISC POLICE 759,306 707,044 729,394 729,394 729,394 5216 POLICE GRANTS 5216.01 CROSSING GUARD TRAINING 792 5216.02 VICTIMS SERV COORD PROJ 34,000 5216.04 VICTIM SERV COORDINATOR 2,151 34,000 34,000 34,000 5216.06 EQPT/TRAINING PROG 440 5216.12 HCPD CLICKIT OR TICKET 15,000 15,000 15,000 5216.13 TRAFFIC TRNG & EQPT 15,000 15,000 15,000 5216.14 STOP VIOLENCE 50,000 50,000 50,000 TOTAL POLICE GRANTS 2,591 34,792 114,000 114,000 114,000 5218 POLICE GRANTS 5218.01 P M V I PROGRAM S&W 230,622 356,247 350,301 350,301 350,301 5218.02 P M V I PROGRAM OCE 17,682 61,801 86,993 86,993 86,993 5218.06 P M V I PROGRAM EQUIP 3,020 21,366 5218.11 COMM DRIV LIC PROG S&W 97,223 218,521 223,063 223,063 223,063 5218.12 COMM DRIV LIC PROG OCE 1,302 30,792 26,056 26,056 26,056 5218.16 COMM DRIV LIC FROG EQUIP 3,440 4,876 5218.35 WITNESS SECURITY & PROT 35,000 35,000 35,000 35,000 5218.41 ASSET FORFEITURES - FED 264,379 500,000 500,000 500,000 500,000 TOTAL POLICE GRANTS 617,668 1,202,361 1,247,655 1,221,413 1,221,413 5219 POLICE GRANTS 5219.28 SOBRIETY CHECKPOINT 68,554 63,000 63,000 63,000 5219.31 MARIJUANA ERADICATION 271,885 300,000 300,000 300,000 300,000 5219.32 NARCOTICS TASK FCE 51,664 86,000 55,500 55,500 55,500 5219.34 GANG RESPONSE-HILO 64,695 75,742 85,000 85,000 85,000 5219.36 GANG RESPONSE-KONA 69,007 76,000 85,000 85,000 85,000 5219.42 YOUNG DRIVER DUI DETER 6,951 87,650 33,000 33,000 33,000 5219.44 SPEED ENFORCEMENT 28,204 33,600 33,600 33,600 33,600 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 13 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ ------------------------------------------- DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5219.48 STATEWIDE MARIJUANA 150,034 205,000 172,500 172,500 172,500 5219.49 DARE/DOE 30,918 38,000 40,000 40,000 40,000 5219.53 COPS AHEAD PROGRAM 116,990 5219.59 LOCAL LAW ENF BILK GRANT 15,260 109,994 109,994 5219.67 SEX ASSAULT NURSE COORD 12,297 51,500 5219.70 SEX CRIME UNITS 119,722 5219.76 OCCUPANT PROTECTION PGM 71,796 50,000 50,000 50,000 50,000 5219.77 CLANDESTINE DRUG LAB 51,361 184,500 5219.80 DATA TRANSMISSN UPGRADE 2,426 5219.84 DOM VIOL/SEX CRIME DATA 11,407 5219.85 PUB HSNG DRUG PREVENTION 32,117 5219.89 SEATBELT INOV DEMO -E. HI 32,316 50,000 5219.90 SEATBELT INOV DEMO -W. HI 32,424 5219.91 VIOLENT CRIME UNIT 140,000 5219.93 HI IMPACT GRANT 143,037 306,460 251,000 251,000 251,000 5219.94 COPS MORE 01 291,539 5219.95 HCPD PEDESTRIAN SAFETY 536 5219.96 ALCOHOL RECONSTRUCTIONST 11,388 24,000 5219.97 HCPD IN -CAR VIDEO EQPT 36,602 TOTAL POLICE GRANTS 1,723,130 1,818,446 1,168,600 1,278,594 1,168,600 DEPT 201 TOTAL ******* 33,757,226 38,173,054 38,175,212 POLICE 36,663,831 38,184,766 5221 FIRE PROTECTION 5221.01 FIRE PROTECTION-S&W 15,547,613 16,362,760 19,581,376 19,581,376 19,581,376 5221.02 FIRE PROTECTION -OCE 1,055,199 1,032,805 1,182,773 1,182,773 1,182,773 5221.10 FIRE PROTECTION-EQPT 270,402 2,750 1,238,180 16,350 16,350 5221.31 RESCUE EQUIPMENT -PRIVATE 12,000 25,000 25,000 25,000 5221.32 LOCAL EMERG PLNG COMM 33,078 25,000 45,000 45,000 45,000 5221.35 HCFP CPS EQPT - FED 11,130 5221.36 HCFP EQPT PURCH - FED 1,907 5221.38 VOLUNTR FIRE ASSIST -FED 50,000 50,000 50,000 50,000 5221.39 FIRE OPS & SAFETY -FED 18,863 TOTAL FIRE PROTECTION 16,938,192 17,485,315 22,122,329 20,900,499 20,900,499 5222 FIREWORKS ENFORCEMENT 5222.01 FIREWORKS ENFORCEMT S&W 2,823 27,642 27,642 27,642 27,642 5222.02 FIREWORKS ENFORCEMT OCE 939 6,000 6,000 6,000 6,000 TOTAL FIREWORKS ENFORCEMENT 3,762 33,642 33,642 33,642 33,642 5224 FIRE PREVENTION 5224.01 FIRE PREVENTION-S&W 246,878 297,712 313,350 313,350 313,350 5224.02 FIRE PREVENTION -OCE 7,070 18,524 18,524 18,524 18,524 TOTAL FIRE PREVENTION 253,948 316,236 331,874 331,874 331,874 5225 FIRE EQUIP MAINT 5225.01 EQUIP MAINT-S&W 138,737 200,162 200,162 200,162 200,162 5225.02 EQUIP MAINT-OCE 219,188 167,440 143,308 143,308 143,308 TOTAL FIRE EQUIP MAINT 357,925 367,602 343,470 343,470 343,470 5226 TRNG & VOLUNTR FIRE 5226.01 TRNG & VOLUNTR FIRE S&W 123,320 120,304 135,814 135,814 135,814 5226.02 TRNG & VOLUNTR FIRE OCE 74,800 78,755 78,755 78,755 78,755 TOTAL TRNG & VOLUNTR FIRE 198,120 199,059 214,569 214,569 214,569 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 14 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ _________________________________________________________________________________ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5227 MISC FIRE 5227.01 HELICOPTER SERVICES 810,547 831,100 916,188 916,188 916,188 5227.21 WESTERN OIL & GAS SCHOOL 2,000 2,000 2,000 2,000 5227.42 BASIC EMT TRAINING OCE 286,302 275,742 357,687 357,687 357,687 5227.46 BASIC EMT TRAINING EQUIP 3,358 644,700 405,700 405,700 405,700 TOTAL MISC FIRE 1,100,207 1,753,542 1,681,575 1,681,575 1,681,575 5228 FIRE GRANTS 5228.01 RURAL FIRE ASSISTANCE 5,000 10,000 10,000 10,000 5228.02 USFA FIREFIGHTER SAFETY 424,600 TOTAL FIRE GRANTS 5,000 424,600 10,000 10,000 10,000 DEPT 221 TOTAL ******* 18,857,154 24,737,459 23,515,629 FIRE 20,579,996 23,515,629 5231 CONSTR INSPCTN 5231.01 CONSTR INSPECTN S&W 389,591 438,599 423,020 423,020 423,020 5231.02 CONSTR INSPCTN OCE 8,987 10,410 10,410 10,410 10,410 5231.06 CONSTRUCTION INSPCTN EQP 2,900 75,000 52,000 TOTAL CONSTR INSPCTN 398,578 451,909 433,430 508,430 485,430 5232 BLDG INSPCTN 5232.01 BLDG INSPCTN S&W 1,187,363 1,121,756 1,097,471 1,097,471 1,097,471 5232.02 BLDG INSPCTN OCE 11,826 13,800 13,700 14,700 14,700 5232.06 BLDG INSPCTN-EQUIPT 8,000 206,600 108,000 63,000 TOTAL BLDG INSPCTN 1,199,189 1,143,556 1,317,771 1,220,171 1,175,171 DEPT 231 TOTAL ******* 1,597,767 1,751,201 1,660,601 PROTECTIVE INSPECTION 1,595,465 1,728,601 5233 FLOOD CONTROL 5233.02 FLOOD CONTROL - OCE 181,420 153,939 153,939 156,594 159,303 TOTAL FLOOD CONTROL 181,420 153,939 153,939 156,594 159,303 DEPT 233 TOTAL ******* 181,420 153,939 159,303 FLOOD CONTROL 153,939 156,594 5239 ANIMAL CONTROL 5239.01 HUMANE SOCIETY 809,814 849,948 954,215 982,000 1,012,000 TOTAL ANIMAL CONTROL 809,814 849,948 954,215 982,000 1,012,000 DEPT 239 TOTAL ******* 809,814 954,215 1,012,000 ANIMAL CONTROL 849,948 982,000 5241 CIVIL DEFENSE 5241.01 CIVIL DEFENSE AGC S&W 366,010 321,750 299,352 299,352 299,352 5241.02 CIVIL DEFENSE AGC OCE 116,550 134,480 134,480 140,970 146,952 5241.06 CIVIL DEFENSE AGC EQUIP 80,000 109,500 93,000 5241.35 CIV DEF DOMESTIC EQPT PG 82,042 5241.36 CIV DEF HAZARD MITIG PLN 60,169 TOTAL CIVIL DEFENSE 624,771 456,230 513,832 549,822 539,304 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 15 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE DEPT 241 TOTAL ******* 624,771 513,832 539,304 CIVIL DEFENSE 456,230 549,822 5251 LIQUOR CONTROL 5251.01 LIQUOR CONTROL S&W 513,339 635,853 635,717 654,888 674,534 5251.02 LIQUOR CONTROL -OCE 351,400 444,237 453,253 456,161 461,346 5251.06 LIQUOR CONTROL -EQUIP 1,566 1,500 3,000 3,090 3,183 5251.41 PROJECT PAU 155,364 TOTAL LIQUOR CONTROL 1,021,669 1,081,590 1,091,970 1,114,139 1,139,063 DEPT 251 TOTAL ******* 1,021,669 1,091,970 1,139,063 LIQUOR CONTROL 1,081,590 1,114,139 5271 PROSECUTING ATTY 5271.01 PROSECUTING ATTY S&W 2,226,354 2,419,534 2,416,028 2,437,574 2,437,574 5271.02 PROSECUTING ATTY OCE 426,052 629,658 496,431 674,900 659,200 5271.09 PROSECUTING ATTY EQUIP 75 100 170,050 50,075 5271.13 KONA PROS ATTY S&W 566,075 578,726 586,754 580,334 580,334 5271.14 KONA PROS ATTY OCE 223,227 238,212 251,020 270,390 273,690 5271.18 KONA PROS ATTY EQUIP 75 100 25,050 5,075 5271.25 CAREER CRMNL PROS FROG 374,406 500,000 500,000 500,000 500,000 5271.28 AID TO VICTIMS 117,990 200,000 160,000 160,000 160,000 5271.44 PROS ATTY FORFEITS -STATE 18,390 100,000 100,000 100,000 100,000 5271.47 PROS ATTY FORFEITS -FED 100,000 100,000 100,000 100,000 5271.53 LOCAL LAW ENF BLK GRANT 54,936 100,000 100,000 100,000 5271.54 VIOLENCE AGAINST WOMEN 63,555 100,000 110,000 110,000 110,000 5271.55 JUVENILE ACCOUNTABILITY 202,844 200,000 200,000 200,000 200,000 5271.56 VICTIMS OF CRIME ACT 335,365 400,000 400,000 400,000 400,000 5271.57 COMM ORIENT PROSECUTION 168,179 200,000 200,000 200,000 200,000 5271.58 COMM EMPOWERMENT ORG 85,789 5271.61 GUN GRANT PROSECUTION 54,109 80,000 80,000 80,000 TOTAL PROSECUTING ATTY 4,917,271 5,846,280 5,700,433 6,008,298 5,875,948 DEPT 271 TOTAL ******* 4,917,271 5,700,433 5,875,948 PROSECUTING ATTORNEY 5,846,280 6,008,298 5311 MASS TRANSIT 5311.01 MASS TRANSIT -S&W 197,128 186,131 238,300 238,300 238,300 5311.02 MASS TRANSIT -OCE 1,035,961 1,089,743 1,089,743 1,089,743 1,089,743 5311.45 TAXICAB INVESTIGATION 7,319 18,000 18,000 18,000 18,000 5311.50 MOOHEAU BUS TERMINAL 14,083 5311.70 FED TRANSIT ADMIN 377,970 284,000 150,000 150,000 150,000 TOTAL MASS TRANSIT 1,632,461 1,577,874 1,496,043 1,496,043 1,496,043 DEPT 311 TOTAL ******* 1,632,461 1,496,043 1,496,043 MASS TRANSIT 1,577,874 1,496,043 5401 COUNTY PHYSICIANS 5401.01 COUNTY PHYSICIANS S&W 102,942 102,942 102,942 102,942 102,942 TOTAL COUNTY PHYSICIANS 102,942 102,942 102,942 102,942 102,942 DEPT 401 TOTAL ******* 102,942 102,942 102,942 HEALTH 102,942 102,942 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 16 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5411 OFFICE OF AGING 5411.01 OFFICE OF AGING S&W 300,001 309,755 385,868 385,868 385,868 5411.02 OFFICE OF AGING OCE 34,104 33,749 33,749 33,749 33,749 5411.09 AREA PLAN ON AGING S&W 99,637 94,499 30,740 30,740 30,740 5411.10 AREA PLAN ON AGING OCE 957,549 1,198,700 1,393,550 1,471,550 1,566,550 5411.91 AGING INSTITUTE OF HIST 52,353 5411.92 CAREGIVER PROG-PROG INC 1,171 5,000 5,000 5,000 5,000 TOTAL OFFICE OF AGING 1,444,815 1,641,703 1,848,907 1,926,907 2,021,907 DEPT 411 TOTAL ******* 1,444,815 1,848,907 2,021,907 HEALTH & WELFARE 1,641,703 1,926,907 5421 CEMETERIES 5421.01 ALAE CEMETERY S&W 103,749 110,704 110,704 110,704 110,704 5421.02 ALAE CEMETERY OCE 4,180 9,600 7,600 7,750 7,900 5421.06 ALAE CEMETERY EOUIPT 2,940 4,050 8,300 1,500 1,500 5421.11 HILO & W.HI VETS CEM S&W 72,323 80,712 104,528 104,628 104,728 5421.12 HILO & W.HI VETS CEM OCE 23,309 28,200 26,550 26,725 26,950 5421.16 HILO & W.HI VETS CEM EDP 5,373 6,600 7,000 1,500 1,500 5421.32 RURAL CEMETERIES OCE 7,787 8,950 8,950 9,000 9,050 TOTAL CEMETERIES 219,661 248,816 273,632 261,807 262,332 DEPT 423 TOTAL ******* 219,661 273,632 262,332 P & R CEMETERIES 248,816 261,807 5441 SCHOOLS 5441.02 COOP VOC EDUC PROG-GEN 52,378 55,000 55,000 55,000 55,000 TOTAL SCHOOLS 52,378 55,000 55,000 55,000 55,000 DEPT 441 TOTAL ******* 52,378 55,000 55,000 SCHOOLS 55,000 55,000 5471 NONPROFIT GRANTS-IN-AID 5471.01 GRANTS TO NONPROFIT ORGS 900,000 900,000 900,000 5471.36 KONA KRAFTS 17,000 17,000 5471.39 TURNING PT FOR FAM-W.HI 21,000 21,000 5471.45 BRANTLEY CENTER 21,000 21,000 5471.47 SALV ARMY -YOUTH SVC -PUNA 35,000 35,000 5471.48 HCEOC TRANSP 145,000 145,000 5471.56 E. HI COALITN -EMERGENCY 37,500 37,500 5471.61 FAM SUPP SERV OF WEST HI 48,000 48,000 5471.63 OSM-HI ISLAND FOOD BANK 32,500 32,500 5471.65 CHILDREN JUSTICE CT-W.HI 13,000 13,000 5471.69 BIG IS SUBST ABUSE -W. HI 27,000 27,000 5471.70 KMC-CHILD PROTECTION CTR 16,000 16,000 5471.71 OSM-CARE-A-VAN 29,000 29,000 5471.72 CHILDREN JUSTICE CT-E.HI 13,000 13,000 5471.77 MENTAL HEALTH KOKUA 15,000 15,000 5471.78 YMCA -YOUTH -AT -RISK 50,000 50,000 5471.80 BIG ISLAND AIDS PROJECT 10,000 10,000 5471.81 HAMAKUA HEALTH CENTER 8,000 8,000 5471.85 ARC OF HILO 29,000 29,000 5471.86 KONA ADULT DAY CENTER 15,000 15,000 5471.87 SALV ARMY -YOUTH SVC-KONA 29,000 29,000 5471.88 W. HI AIDS FOUNDATION 15,000 15,000 5471.90 HI CENTER FOR INDEP LIV 15,000 15,000 5471.91 BAY CLINIC 20,000 20,000 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 17 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5471.92 BIG IS SUBST ABUSE-E.HI 27,000 27,000 5471.93 BRIDGE HOUSE 17,000 17,000 5471.94 CHILD & FAMILY SERVICE 5,000 5,000 5471.95 SPECIAL OLYMPICS - E. HI 5,000 5,000 5471.96 OSM-MOBILE CARE 20,000 20,000 5471.97 KONA LITERACY COUNCIL 1,500 1,500 5471.99 AMERICAN RED CROSS 5,000 5,000 TOTAL NONPROFIT GRANTS-IN-AID 741,500 741,500 900,000 900,000 900,000 5472 NONPROFIT GRANTS-IN-AID 5472.01 TURNING PT FOR FAM-ATV 9,000 9,000 5472.02 HI IS ADULT CARE-HILOADC 15,500 15,500 5472.04 HOSPICE OF HILO 5,000 5472.07 E HI COALITN-TRANSITION 2,500 2,500 5472.11 WEST HAWAII MEDIATION 5,000 5,000 5472.12 GOODWILL INDUSTRIES 10,000 10,000 5472.14 YWCA - EKAHI 5,500 5,500 5472.15 BOYS & GIRLS CLUB OF HI 36,000 5472.16 DIABETES NETWORK 8,000 8,000 5472.17 SPECIAL OLYMPICS - W. HI 5,000 5,000 5472.19 YMCA-KU'IKAHI MEDIATION 5,000 5,000 5472.20 YWCA - SAVE 50,000 50,000 5472.21 KA HALE 0 NA KEIKI 2,000 2,000 5472.22 NO KOHALA COMM RES CTR 3,000 5472.23 BOYS & GIRLS CLUB-BIG IS 38,000 TOTAL NONPROFIT GRANTS-IN-AID 158,500 158,500 DEPT 471 TOTAL ******* 900,000 900,000 900,000 NONPROFIT GRANTS-IN-AID 900,000 900,000 5481 COORDINATED SERVICES 5481.01 COORDINATED SERVICES S&W 796,484 851,118 795,786 795,786 795,786 5481.02 COORDINATED SERVICES-OCE 70,645 91,832 128,332 128,332 128,332 5481.03 COORDINATED SERVICES-EOP 5,667 2,000 2,000 2,000 2,000 5481.06 COORD SVC PROGRAM INCOME 6,291 30,000 30,000 30,000 30,000 5481.32 COORD SERV COUNTY OCE 5,768 6,054 6,054 6,054 6,054 TOTAL COORDINATED SERVICES 884,855 981,004 962,172 962,172 962,172 5482 R S V P 5482.01 R S V P - S&W 164,620 171,620 165,364 165,364 165,364 5482.02 R S V P - OCE 80,626 86,297 92,848 93,802 97,950 5482.03 R S V P - EQUIP 1,433 2,000 400 TOTAL R S V P 246,679 259,917 258,212 259,166 263,714 5483 NUTRITION PROGRAM 5483.01 NUTRITION PROGRAM - S&W 459,017 493,830 491,862 491,862 491,862 5483.02 NUTRITION PROGRAM - OCE 527,192 636,304 734,801 744,301 744,301 5483.03 NUTRITION PROGRAM - EOPT 2,842 15,750 91,750 82,250 82,250 TOTAL NUTRITION PROGRAM 989,051 1,147,884 1,318,413 1,318,413 1,318,413 5484 SR COMM SERV EMPLOY FROG 5484.01 SR COMM SVC EMP PGM-S&W 325,739 355,457 355,457 355,457 355,457 5484.02 SR COMM SVC EMP PGM-OCE 7,703 21,165 21,775 21,775 21,775 5484.03 SR COMM SVC EMP PGM-EOPT 1,566 4,300 3,690 3,690 3,690 TOTAL SR COMM SERV EMPLOY FROG 335,008 380,922 380,922 380,922 380,922 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 18 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE DEPT 481 TOTAL """ 2,455,593 2,919,719 2,925,221 ELDERLY ACTIVITIES 2,769,727 2,920,673 5501 HAWAII COUNTY BAND 5501.01 HAWAII COUNTY BAND S&W 138,194 145,427 146,557 146,557 146,557 5501.02 HAWAII COUNTY BAND OCE 3,942 3,825 3,825 4,780 5,100 5501.06 HAWAII COUNTY BAND EQUIP 2,444 2,300 2,300 2,300 2,300 TOTAL HAWAII COUNTY BAND 144,580 151,552 152,682 153,637 153,957 5502 WEST HAWAII BAND 5502.01 WEST HAWAII BAND S&W 14,178 22,316 23,327 23,327 23,327 5502.02 WEST HAWAII BAND OCE 6,085 6,125 6,125 6,125 6,125 TOTAL WEST HAWAII BAND 20,263 28,441 29,452 29,452 29,452 5503 P & R ADMIN 5503.01 P&R ADM S&W 554,650 573,317 564,968 564,968 564,968 5503.02 P&R ADM OCE 21,062 47,363 40,513 40,513 40,513 5503.06 P&R ADM EQUIP 20,733 5,800 10,900 2,600 2,600 5503.37 P & R MISC CONTRIBUTIONS 714 40,000 10,000 10,000 10,000 5503.39 FRIENDS OF THE PARK 1,246 12,250 14,000 22,300 22,300 TOTAL P & R ADMIN 598,405 678,730 640,381 640,381 640,381 5505 PARKS MAINT 5505.01 PARKS MAINT S&W 3,134,959 3,295,344 3,357,244 3,362,244 3,363,244 5505.02 PARKS MAINT OCE 1,319,828 1,591,840 1,608,460 1,810,100 1,756,800 5505.11 PARKS MAINT EQUIP 179,747 276,600 435,600 323,400 318,400 5505.51 PARKS R&M & IMPROVEMENTS 303,636 TOTAL PARKS MAINT 4,938,170 5,163,784 5,401,304 5,495,744 5,438,444 5507 RECREATION DIV 5507.01 RECREATION DIV S&W 1,457,096 1,495,902 1,531,992 1,531,992 1,531,992 5507.02 RECREATION DIV OCE 388,792 386,985 409,985 427,596 437,496 5507.06 RECREATION DIV EQUIP 17,995 14,500 500 5,000 14,500 5507.21 RECREATN DIV CLASS/ACTIV 10,190 45,400 48,500 48,500 48,500 5507.25 START LIVING HLTHY-STATE 16,472 50,000 50,000 50,000 50,000 TOTAL RECREATION DIV 1,890,545 1,992,787 2,040,977 2,063,088 2,082,488 5509 SUMMER/INTERSESSION 5509.01 SUMMER/INTERSESSION S&W 155,362 195,866 195,866 195,866 195,866 5509.02 SUMMER/INTERSESSION OCE 84,745 77,499 77,499 87,999 87,999 5509.25 SUMM/INTRSSN CLASS/ACTIV 14,841 30,000 45,000 15,000 15,000 5509.30 SUMMER FOOD SERVICE -FED 13,640 65,000 65,000 65,000 65,000 TOTAL SUMMER/INTERSESSION 268,588 368,365 383,365 363,865 363,865 5511 HOOLULU PARK COMPLEX 5511.01 HOOLULU COMPLEX S&W 436,397 449,940 449,940 449,940 449,940 5511.02 HOOLULU COMPLEX OCE 223,693 249,316 260,316 259,316 264,316 5511.06 HOOLULU COMPLEX EDT 8,232 14,400 8,400 14,400 14,400 TOTAL HOOLULU PARK COMPLEX 668,322 713,656 718,656 723,656 728,656 5513 AQUATICS 5513.21 W. HI LIFEGUARD SERV S&W 250,563 398,259 398,751 398,751 398,751 5513.22 W. HI LIFEGUARD SERV OCE 257,039 147,000 27,000 27,950 28,350 5513.26 W. HI LIFEGUARD SERV EQP 5,551 8,000 8,000 8,000 32,000 5513.42 SWIM PROGRAMS/NOVICE 576 13,750 25,225 25,225 25,225 2/24/04 E S T I M A T E D E X P E N D I T U R E S BASE.EL ACCOUNT OBJ DESCRIPTION 5513.51 AQUATICS ADMIN S&W 5513.52 AQUATICS ADMIN OCE 5513.56 AQUATICS ADMIN EQPT 5513.61 AQUATICS POOLS S&W 5513.62 AQUATICS POOLS OCE 5513.66 AQUATICS POOLS EQPT 5513.71 AQUATICS BEACHES S&W 5513.72 AQUATICS BEACHES OCE 5513.76 AQUATICS BEACHES EQPT TOTAL AQUATICS 5517 CULTURE & ARTS 5517.01 CULTURE/ARTS S&W 5517.02 CULTURE/ARTS OCE 5517.21 CULTURE&ARTS CLASS/ACTIV TOTAL CULTURE & ARTS 5519 ELDERLY ACTIV ADMIN/REC 5519.11 EAD ADMIN S&W 5519.12 EAD ADMIN OCE 5519.16 EAD ADMIN EQPT 5519.71 EAD RECREATION S&W 5519.72 EAD RECREATION OCE 5519.76 EAD RECREATION EQPT 5519.79 ERS SECTION ACTIVITIES 5519.83 PHY ACT WEB PG/RES GO 5519.91 EAD SPECIAL PROGRAMS S&W 5519.92 EAD SPECIAL PROGRAMS OCE 5519.96 EAD SPECIAL PROGRAM EQPT 5519.98 EAD SP FROG ACTIVITIES 5519.99 EAD SP FROG MISC CONTRIB TOTAL ELDERLY ACTIV ADMIN/REC 5523 PANAEWA ZOO 5523.01 PANAEWA ZOO S&W 5523.02 PANAEWA ZOO OCE 5523.25 PANAEWA ZOO EQUIP TOTAL PANAEWA ZOO DEPT 500 TOTAL ******* PARKS AND RECREATION 5671 ENVIRONMENTAL MGMT 5671.01 ENVIRONMENTAL MGMT S&W 5671.02 ENVIRONMENTAL MGMT OCE 5671.06 ENVIRONMENTAL MGMT EQPT TOTAL ENVIRONMENTAL MGMT DEPT 671 TOTAL ******* ENVIRONMENTAL MGMT 5801 TRANS TO OTHER FUNDS 5801.32 TRANS TO HOUSING FUND 5801.35 TRANS TO SOLID WASTE FND 5801.36 TRANS TO GOLF COURSE FND 5801.43 TRANS TO SELF INS FUND FUND 010 GENERAL FUND 2002-03 ACTUAL 117,010 8,269 707,387 589,032 1,040 803,053 18,003 1,395 2,758,918 2003-04 BUDGET 128,351 9,525 50 747,069 540,360 1,100 840,807 15,950 1,000 2.851.221 COUNTY OF HAWAII YEAR 2004-05 PAGE 19 2004-05 2005-06 2006-07 ESTIMATE ESTIMATE ESTIMATE 128,180----128,180====128,180 9,750 9,750 9,750 50 50 50 743,068 743,068 743,068 598,776 626,542 629,042 1,100 1,100 1,100 838,325 838,325 838,325 15,850 18,850 19,100 1,000 25,400 1,400 2,795,075 2,851,191 2,854,341 48,240 84,676 84,676 84,676 84,676 5,969 7,830 7,830 9,135 10,360 19,087 32,000 32,000 35,000 38,000 73,296 124,506 124,506 128,811 133,036 113,287 102,956 102,084 102,084 102,084 126,393 137,088 148,200 148,200 148,200 253,804 200 200 200 119,398 152,158 152,158 152,158 152,158 22,956 25,620 25,620 25,620 25,620 1,900 1,900 1,900 1,900 40,137 60,000 60,000 60,000 60,000 39 58,847 78,532 81,100 81,100 81,100 5,251 9,686 9,686 9,686 9,686 31 100 100 100 100 1,842 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 488,181 608,040 621,048 621,048 621,048 258,293 265,700 265,700 265,700 265,700 208,474 223,935 222,856 223,682 225,682 3,300 5,379 6,000 6,000 466,767 492,935 493,935 495,382 497,382 12,316,035 13,401,381 13,543,050 13,174,017 13,566,255 153,101 260,514 613,004 613,004 613,004 76,472 93,309 148,325 115,925 115,925 24,231 800 23,900 4,000 4,000 253,804 354,623 785,229 732,929 732,929 253,804 785,229 732,929 354,623 732,929 146,949 7,462,104 7,896,387 10,269,921 11,152,104 10,800,386 143,804 143,804 143,804 72,000 1,000,000 1,000,000 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 20 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 ---------------- OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5801.49 TRS TO DISAST/EMERG FUND 100,000 100,000 1,000,000 TOTAL TRANS TO OTHER FUNDS 7,605,908 8,040,191 10,513,725 12,324,104 12,947,335 5803 TRANS TO DEBT SVC 5803.01 INT ON GO BONDS -COUNTY 9,492,824 10,011,767 9,995,260 9,391,547 8,741,823 5803.02 GEN SER BOND RED -COUNTY 11,929,100 13,577,918 13,925,878 15,977,475 13,841,374 TOTAL TRANS TO DEBT SVC 21,421,924 23,589,685 23,921,138 25,369,022 22,583,197 DEPT 801 TOTAL ******* 29,027,832 34,434,863 35,530,532 INTERDEPARTMENT 31,629,876 37,693,126 5901 RETIREMENT & PENSIONS 5901.04 COUNTY PENSIONS 38,163 43,000 43,000 43,000 43,000 5901.05 COUNTY PENSIONS - BONUS 86,890 100,000 100,000 100,000 100,000 5901.06 COUNTY PENSIONS -POST RET 21,088 23,000 23,000 23,000 23,000 5901.07 POL-FIRE-BAND PENS 1,200 1,200 1,200 1,200 1,200 5901.08 POL-FIRE-BAND-BONUS 9,441 9,100 9,100 9,100 9,100 5901.09 POL-FIRE-BAND-POST RET 1,177 1,300 1,300 1,300 1,300 5901.10 ERS PENSION ACCUM FUND -G 4,211,916 7,395,000 10,487,800 13,900,000 17,500,000 5901.14 FICA -EMPLOYERS SHARE -G 3,924,278 4,300,000 4,400,000 4,400,000 4,400,000 TOTAL RETIREMENT & PENSIONS 8,294,153 11,872,600 15,065,400 18,477,600 22,077,600 5902 EMPLOYEE BENEFITS 5902.04 HEALTH FUND ADM COST -G 47,193 140,000 5902.05 EMPLOYEE HEALTH PLANS -G 12,813,465 14,800,000 16,650,000 18,315,000 20,150,000 TOTAL EMPLOYEE BENEFITS 12,860,658 14,940,000 16,650,000 18,315,000 20,150,000 DEPT 901 TOTAL ******* 21,154,811 31,715,400 42,227,600 PENSIONS & CONTRIBS 26,812,600 36,792,600 5911 MISCELLANEOUS 5911.03 VACATION PAY 25,000 25,000 25,000 25,000 5911.04 PROV COMPENSATION ADJ-G 1,200,000 1,200,000 4,000,000 6,000,000 5911.13 CONTINGENCY -GENERAL 148,086 2,942,968 5911.24 SUNDRY REFUND 22,174 25,000 40,000 40,000 40,000 5911.70 PROV FOR REALLOCATION -G 35,000 35,000 35,000 35,000 5911.86 WORKERS COMP. - G 2,817,683 2,700,000 2,600,000 2,500,000 2,500,000 5911.91 UNEMP COMP - G 209,299 194,000 382,000 275,000 150,000 TOTAL MISCELLANEOUS 3,049,156 4,179,000 4,282,000 7,023,086 11,692,968 5912 MISCELLANEOUS 5912.21 MISC INS CLAIMS & JUDGMT 791,055 1,000,000 1,000,000 1,000,000 1,000,000 5912.42 PUB SAF DISASTER/EMERG-G 110,520 150,000 150,000 150,000 150,000 TOTAL MISCELLANEOUS 901,575 1,150,000 1,150,000 1,150,000 1,150,000 DEPT 911 TOTAL ******* 3,950,731 5,432,000 12,842,968 MISCELLANEOUS 5,329,000 8,173,086 5934 BLOCK GRANTS 5934.52 E.HI POLICE DETENTION 33,601 5934.57 RESIDENTIAL REHAB FROG 173,686 5934.58 REM OF ARCH BARRIERS 159,987 5934.59 ADMIN/PLNG/FAIR HOUSING 268,682 5934.60 TRANSP SERV -VAN PURCHASE 43,870 2/24/04 E S T I M A T E D FUND 010 GENERAL FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 21 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ------------------- ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5934.64 REM OF ARCH BARR 657,508 5934.65 ADMIN/PLNG/FAIR HSNG 19,355 5934.66 PUB FAC DIR COST CM 92,774 5934.67 ACO HALE GHANA 243,713 5934.68 RES EMERG REPAIR PGM 148,018 5934.69 REM ARCH BARR-CTY FAC 543,400 5934.70 REM ARCH BARR-CURB CUTS 524,153 TOTAL BLOCK GRANTS 2,908,747 DEPT 931 TOTAL ******* BLOCK GRANTS 5951 HOME PROGRAM 5951.18 C OF H TENANT -BASED R/A 5951.22 C OF H TENANT -BASED R/A 5951.23 HALE ULU HOT III REHAB 5951.29 HALE ULU H01 III REHAB 5951.30 OHCD ADMINISTRATION TOTAL HOME PROGRAM DEPT 951 TOTAL ******* HOME PROGRAM 5955 HOUSING GRANTS 5955.03 CFDA HOVE FIRE TRUCK TOTAL HOUSING GRANTS DEPT 955 TOTAL ******* HOUSING GRANTS FUND 010 TOTAL ********* GENERAL FUND 2,908,747 1,437 6,665 458,133 155,832 51,414 673,481 673.481 250,000 250,000 250.000 162,010,714 193,879,375 211,753,573 178,365,249 203,625,854 HIGHWAY FUN 2/24/04 E S T I M A T E D FUND 020 HIGHWAY FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 22 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 31 TAXES 3104 SELECTIVE SALES & USE TX 3104.01 FUEL TAX 4,172,204 3,835,652 8,950,604 9,064,091 9,177,579 3104.06 FUEL TAX INCREASE 3,170,884 3,000,000 3,086,699 3,134,616 3,182,533 TOTAL ***** SELECTIVE SALES & USE TX 7,343,088 6,835,652 12,037,303 12,198,707 12,360,112 3106 GROSS RECEIPTS BUS TAXES 3106.01 PUB UTIL FRCHSE TX 4,816,565 4,990,000 5,087,836 5,183,949 5,280,062 TOTAL ***** GROSS RECEIPTS BUS TAXES 4,816,565 4,990,000 5,087,836 5,183,949 5,280,062 TOTAL ****** TAXES 12,159,653 11,825,652 17,125,139 17,382,656 17,640,174 32 LICENSES & PERMITS 3202 NON -BUS. LIC & PERMITS 3202.09 VEH & TRAILER WT TAXES 3,224,947 3,000,000 3,069,853 3,104,265 3,104,265 TOTAL ***** NON -BUS. LIC & PERMITS 3,224,947 3,000,000 3,069,853 3,104,265 3,104,265 TOTAL ****** LICENSES & PERMITS 3,224,947 3,000,000 3,069,853 3,104,265 3,104,265 33 INTERGOVERNMENT REVENUE 3304 STATE GRANTS 3304.52 ST LITE/TRAF SIGNAL MTN 320,718 326,173 335,039 335,039 335,039 TOTAL ***** STATE GRANTS 320,718 326,173 335,039 335,039 335,039 TOTAL ****** INTERGOVERNMENT REVENUE 320,718 326,173 335,039 335,039 335,039 36 MISCELLANEOUS REVENUE 3604 DISP OF FIXED ASSETS 3604.01 SALE OF EQUIPMENT 37,571 1,000 1,000 1,000 1,000 3604.03 RCVRY OF DAMAGED PROPRTY 60,838 20,000 20,000 20,000 20,000 TOTAL ***** DISP OF FIXED ASSETS 98,409 21,000 21,000 21,000 21,000 3609 REIMBURSEMTS & TRANSFERS 3609.10 FUND BAL FROM PREV YEAR 2,275,147 3,165,931 771,691 39,194 3609.26 DEPT CHARGES 175,064 120,000 110,000 110,000 110,000 TOTAL ***** REIMBURSEMTS & TRANSFERS 175,064 2,395,147 3,275,931 881,691 149,194 3611 SUNDRY & MISC 3611.02 MISC SALE OF SERVICES 16,753 15,673 18,226 18,226 18,226 3611.04 SUNDRY REVENUES-CURR YR 17,223 7,000 7,000 7,000 7,000 3611.05 SUNDRY REVENUES -PRIOR YR 1,317 600 1,000 1,000 1,000 TOTAL ***** SUNDRY & MISC 35,293 23,273 26,226 26,226 26,226 TOTAL ****** MISCELLANEOUS REVENUE 308,766 2,439,420 3,323,157 928,917 196,420 FUND 020 TOTAL ********* 16,014,084 23,853,188 21,275,898 HIGHWAY FUND 17.591.245 21.750.877 2/24/04 E S T I M A T E D FUND 020 HIGHWAY FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 23 BASE. EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ _________ DESCRIPTION ---------- _____________________________________________ ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5281 TRAFFIC DIVISION ------------------------------ 5281.01 TRAFFIC DIVISION S&W 961,838 1,131,398 1,310,285 1,621,517 1,705,895 5281.02 TRAFFIC DIVISION OCE 103,540 301,635 1,339,742 182,740 185,273 5281.06 TRAFFIC DIVISION EQUIP 293,992 6,350 312,100 210,000 5281.32 STREET LIGHTS 1,647,120 1,527,268 1,954,841 1,745,526 1,817,730 5281.42 TRAFFIC SIGNS & MARKINGS 475,956 439,898 1,280,459 682,347 702,473 TOTAL TRAFFIC DIVISION 3,482,446 3,406,549 6,197,427 4,442,130 4,411,371 DEPT 281 TOTAL ******* 3,482,446 6,197,427 4,411,371 TRAFFIC 3,406,549 4,442,130 5301 HIGHWAY MAINT 5301.01 HIGHWAY MAINT ADMIN S&W 266,507 300,183 296,920 296,920 298,920 5301.02 HIGHWAY MAINT ADMIN OCE 425,332 529,400 874,798 180,322 181,836 5301.06 HIGHWAY MAINT ADMIN EQPT 886,326 1,358,275 1,644,280 1,339,000 688,000 5301.11 S HILO ROAD S&W 1,272,791 1,434,407 1,550,292 1,588,476 1,592,875 5301.12 S HILO ROAD OCE 346,196 346,140 356,140 357,773 359,098 5301.21 N HILO/HAMAKUA S&W 515,920 662,836 651,656 651,656 653,656 5301.22 N HILO/HAMAKUA OCE 181,778 190,340 181,840 179,360 180,870 5301.31 N & S KOHALA RD S&W 530,173 639,147 682,908 714,015 718,414 5301.32 N & S KOHALA RD OCE 194,061 195,930 204,730 206,550 207,760 5301.41 N & S KONA RD S&W 532,977 653,431 812,979 883,026 889,824 5301.42 N & S KONA RD OCE 229,620 229,970 244,770 246,610 247,541 5301.51 KAU ROAD S&W 261,331 320,608 364,754 369,724 371,724 5301.52 KAU ROAD OCE 55,983 105,822 92,300 93,619 95,128 5301.61 PUNA ROAD S&W 614,505 706,246 868,045 1,076,398 1,097,350 5301.62 PUNA ROAD OCE 181,185 205,896 203,542 207,288 207,134 5301.76 ROADSIDE MAINTENANCE SVC 430,890 323,075 511,625 331,475 337,722 TOTAL HIGHWAY MAINT 6,925,575 8,201,706 9,541,579 8,722,212 8,127,852 DEPT 301 TOTAL ******* 6,925,575 9,541,579 8,127,852 HIGHWAY & STREETS 8,201,706 8,722,212 5316 HIWAY MASS TRANSIT 5316.02 HIWAY MASS TRANSIT OCE 1,640,000 1,640,000 1,640,000 TOTAL HIWAY MASS TRANSIT 1,640,000 1,640,000 1,640,000 DEPT 311 TOTAL ******* 1,640,000 1,640,000 MASS TRANSIT 1,640,000 5801 TRANS TO OTHER FUNDS 5801.34 TRANS TO CAP PROJ FUND -H 2,785,426 3,000,000 3,086,699 3,134,616 3,182,533 TOTAL TRANS TO OTHER FUNDS 2,785,426 3,000,000 3,086,699 3,134,616 3,182,533 5802 FRINGE REIMS 5802.01 PENSION ACCUMULATION - H 405,327 624,850 666,700 735,000 748,000 5802.04 FICA EMPLOYER SHARE - H 361,302 446,700 500,145 550,932 560,642 5802.08 EMPLOYEE HEALTH PLANS -H 576,049 600,000 789,120 970,587 990,000 TOTAL FRINGE REIMS 1,342,678 1,671,550 1,955,965 2,256,519 2,298,642 DEPT 801 TOTAL ******* 4,128,104 5,042,664 5,481,175 INTERDEPARTMENT 4,671,550 5,391,135 5911 MISCELLANEOUS 2/24/04 E S T I M A T E D FUND 020 HIGHWAY FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 24 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5911.05 PROV-COMPENSATION ADJ-H 241,440 250,000 250,000 250,000 5911.25 REFUND AUTO/TRAILER TAX 32- 6,000 6,000 6,000 6,000 5911.71 PROV FOR REALLOCATION-H 14,000 2,268 5,000 5,000 5911.87 WORKER'S COMP - H 540,840 550,000 673,250 794,400 854,500 TOTAL MISCELLANEOUS 540,808 811,440 931,518 1,055,400 1,115,500 5912 MISCELLANEOUS 5912.43 PUB SAF DISASTER/EMERG-H 500,000 500,000 500,000 500,000 TOTAL MISCELLANEOUS 500,000 500,000 500,000 500,000 DEPT 911 TOTAL ******* 540,808 1,431,518 1,615,500 MISCELLANEOUS 1,311,440 1,555,400 FUND 020 TOTAL ********* 15,076,933 23,853,188 21,275,898 HIGHWAY FUND 17,591,245 21,750,877 PART C FUND 2/24/04 E S T I M A T E D FUND 030 SEWER FUND R E V E N U E S ACCOUNT BASE.EL DESCRIPTION 34 CHARGES FOR SERVICES 3401 GENERAL GOVERNMENT 3401.02 CONSTRUCTION PLAN FEES 3401.71 WASTEWTR DIV CHG TO PROJ TOTAL ***** GENERAL GOVERNMENT 3406 SEWERS 3406.01 HILO SEWER CHARGES 3406.02 PAPAIKOU SEWER CHARGES 3406.03 KULAIMANO SEWER CHARGES 3406.04 KAPEHU SEWER CHARGES 3406.06 KONA SEWER CHARGES 3406.21 HILO SEWER DISCHARGE FEE 3406.26 KONA SEWER DISCHARGE FEE 3406.46 KONA RECYCLED WATER CHGS TOTAL ***** SEWERS TOTAL ****** CHARGES FOR SERVICES 36 MISCELLANEOUS REVENUE 3604 DISP OF FIXED ASSETS 3604.01 SALE OF EQUIPMENT TOTAL ***** DISP OF FIXED ASSETS 3609 REIMBURSEMTS & TRANSFERS 3609.10 FUND BAL FROM PREV YEAR 3609.12 FD BAL RES FOR REPL FUND TOTAL ***** REIMBURSEMTS & TRANSFERS 3611 SUNDRY & MISC 3611.04 SUNDRY REVENUES-CURR YR 3611.05 SUNDRY REVENUES -PRIOR YR TOTAL ***** SUNDRY & MISC TOTAL ****** MISCELLANEOUS REVENUE FUND 030 TOTAL ********* SEWER FUND COUNTY OF HAWAII ZS YEAR 2004-05 PAGE 2002-03 2003-04 2004-05 2005-06 2006-07 ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 650 5,000 2,500 2,500 2,500 7,000 3,500 3,500 3,500 650 12,000 6,000 6,000 6,000 2,912,254 3,106,311 2,935,971 2,935,971 2,935,971 138,370 140,964 139,117 139,117 139,117 191,526 162,110 238,053 238,053 238,053 8,487 9,040 9,234 9,234 9,234 2,819,477 2,551,239 2,930,459 2,930,459 2,930,459 57,776 62,832 57,784 58,940 60,119 39,043 51,408 39,170 39,953 40,752 25,000 14,400 20,000 30,000 6,166,933 6,108,904 6,364,188 6,371,727 6,383,705 6,167,583 6,120,904 6,370,188 6,377,727 6,389,705 1,264 1,264 466,320 1,060,375 1,308,581 945,759 1,950,135 1,774,901 1,060,375 945,759 1,950,135 30 200 100 100 100 100 230 100 100 100 100 1,494 1,775,001 1,060,475 945,859 1,950,235 6,169,077 7,430,663 8,339,940 7,895,905 7,323,586 2/24/04 E S T I M A T E D FUND 030 SEWER FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 26 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 -------------------------------------------======-= OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5631 WASTEWATER 5631.01 WASTEWATER S&W 1,853,397 2,183,938 2,120,603 2,125,358 2,126,183 5631.02 WASTEWATER OCE 1,923,951 2,365,122 2,544,613 2,575,643 2,607,495 5631.21 WASTEWATER EOPT 154,526 157,800 446,307 241,600 237,600 5631.31 OPERATOR TRNG FACILITY 11,550 12,850 12,850 12,850 12,850 TOTAL WASTEWATER 3,943,424 4,719,710 5,124,373 4,955,451 4,984,128 DEPT 631 TOTAL ******* 3,943,424 5,124,373 4,984,128 WASTEWATER 4,719,710 4,955,451 5802 FRINGE REIMB 5802.11 PENSION ACCUMULATION - S 149,292 130,368 188,028 195,550 203,374 5802.14 FICA EMPLOYER SHARE - S 131,906 166,219 165,546 172,168 179,056 5802.18 EMPLOYEE HEALTH PLANS-S 170,457 316,863 191,465 199,124 207,089 TOTAL FRINGE REIMB 451,655 613,450 545,039 566,842 589,519 DEPT 801 TOTAL ******* 451,655 545,039 589,519 INTERDEPARTMENT 613,450 566,842 5911 MISCELLANEOUS 5911.19 CONTINGENCY - S 45,541 45,541 45,541 45,541 5911.72 PROV FOR REALLOCATION-S 2,616 2,616 2,616 5911.88 WORKER'S COMP - S 16,974 50,204 51,094 53,136 53,136 TOTAL MISCELLANEOUS 16,974 95,745 99,251 101,293 101,293 5912 MISCELLANEOUS 5912.93 REPLACEMENT RESERVE ACCT 588,199 2,467,000 1,662,000 1,700,000 2,665,000 TOTAL MISCELLANEOUS 588,199 2,467,000 1,662,000 1,700,000 2,665,000 DEPT 911 TOTAL ******* 605,173 1,761,251 2,766,293 MISCELLANEOUS 2,562,745 1,801,293 FUND 030 TOTAL ********* 5,000,252 7,430,663 8,339,940 SEWER FUND 7,895,905 7,323,586 v 7-G' 1� E7-C1RY FUND 2/24/04 E S T I M A T E D FUND 050 CEMETERY FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 27 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 36 MISCELLANEOUS REVENUE 3611 SUNDRY & MISC 3611.11 ALAE CEMETERY PLOT SALES 16,250 16,000 16,000 16,000 16,000 TOTAL ***** SUNDRY & MISC 16,250 16,000 16,000 16,000 16,000 TOTAL ****** MISCELLANEOUS REVENUE 16,250 16,000 16,000 16,000 16,000 FUND 050 TOTAL ********* 16,250 16,000 16,000 CEMETERY FUND 16,000 16,000 2/24/04 E S T I M A T E D FUND 050 CEMETERY FUND E X P E N D I T U R E S BASE.EL ACCOUNT 2002-03 2003-04 OBJ DESCRIPTION ACTUAL BUDGET 5424= ===== ALAE CEMETERY________________________________________ 5424.02 ALAE CEM IMPROVEMENT OCE 16,000 TOTAL ALAE CEMETERY 16,000 DEPT 423 TOTAL ******* P & R CEMETERIES 16,000 FUND 050 TOTAL ********* CEMETERY FUND 16,000 COUNTY OF HAWAII YEAR 2004-05 PAGE 28 2004-05 2005-06 2006-07 ESTIMATE ESTIMATE ESTIMATE 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16.000 16.000 PART E BIKEWAY FUN 2/24/04 E S T I M A T E D FUND 060 BIKEWAY FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 29 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 32 LICENSES & PERMITS 3201 BUSINESS LIC & PERMITS 3201.24 BICYCLE LICENSES 35,046 50,000 35,000 35,000 35,000 TOTAL ***** BUSINESS LIC & PERMITS 35,046 50,000 35,000 35,000 35,000 TOTAL ****** LICENSES & PERMITS 35,046 50,000 35,000 35,000 35,000 36 MISCELLANEOUS REVENUE 3609 REIMBURSEMTS & TRANSFERS 3609.10 FUND BAL FROM PREV YEAR 131,000 146,000 TOTAL ***** REIMBURSEMTS & TRANSFERS 131,000 146,000 TOTAL ****** MISCELLANEOUS REVENUE 131,000 146,000 FUND 060 TOTAL ********* 35,046 181,000 35,000 BIKEWAY FUND 181,000 35,000 2/24/04 E S T I M A T E D FUND 060 BIKEWAY FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 30 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ _______________________"' DESCRIPTION ACTUAL -- BUDGET ESTIMATE ESTIMATE ESTIMATE 5321 ______________________ BIKEWAY 5321.02 BICYCLE EDUCATION PGM 1,751 181,000 181,000 35,000 35,000 TOTAL BIKEWAY 1,751 181,000 181,000 35,000 35,000 DEPT 321 TOTAL ******* 1,751 181,000 35,000 BIKEWAY 181,000 35,000 FUND 060 TOTAL ********* 1,751 181,000 35,000 BIKEWAY FUND 181,000 35,000 PART F BEAUTIFICATION FUND 2/24/04 E S T I M A T E D FUND 070 BEAUTIFICATION FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 31 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 32 LICENSES & PERMITS 3201 BUSINESS LIC & PERMITS 3201.31 BEAUTIFICATION FEES 142,513 125,000 140,000 140,000 140,000 TOTAL ***** BUSINESS LIC & PERMITS 142,513 125,000 140,000 140,000 140,000 TOTAL ****** LICENSES & PERMITS 142,513 125,000 140,000 140,000 140,000 36 MISCELLANEOUS REVENUE 3609 REIMBURSEMTS & TRANSFERS 3609.10 FUND BAL FROM PREV YEAR 75,000 75,000 75,000 75,000 TOTAL ***** REIMBURSEMTS & TRANSFERS 75,000 75,000 75,000 75,000 TOTAL ****** MISCELLANEOUS REVENUE 75,000 75,000 75,000 75,000 FUND 070 TOTAL ********* 142,513 215,000 215,000 BEAUTIFICATION FUND 200,000 215,000 2/24/04 E S T I M A T E D FUND 070 BEAUTIFICATION FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 32 BASE. EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ---------------------------------- ACTUAL _________________________ BUDGET ESTIMATE ESTIMATE ESTIMATE _ 5304 ROADSIDE BEAUTIFICATION 5304.12 ROADSIDE BEAUTIF OCE 25,040 66,000 107,500 107,500 107,500 TOTAL ROADSIDE BEAUTIFICATION 25,040 66,000 107,500 107,500 107,500 DEPT 301 TOTAL ******* 25,040 107,500 107,500 HIGHWAY & STREETS 66,000 107,500 5551 PARKS ROADSIDE BEAUTIF 5551.01 PARKS RDSIDE BEAUTIF S&W 10,000 5,000 5,000 5,000 5551.02 PARKS RDSIDE BEAUTIF OCE 28,508 120,500 100,400 100,400 100,400 5551.06 PARKS ROADSIDE BEAU EDPT 285 3,500 2,100 2,100 2,100 TOTAL PARKS ROADSIDE BEAUTIF 28,793 134,000 107,500 107,500 107,500 DEPT 500 TOTAL ******* 28,793 107,500 107,500 PARKS AND RECREATION 134,000 107,500 FUND 070 TOTAL ********* 53,833 215,000 215,000 BEAUTIFICATION FUND 200,000 215,000 PART G VE ---'MICU D lSPOSAL FUND 2/24/04 E S T I M A T E D R E V E N U E S FUND 075 VEHICLE DISPOSAL FUND COUNTY OF HAWAII YEAR 2004-05 PAGE 33 2002-03 2003-04 2004-05 2005-06 2006-07 ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 659,512 1,680,000 1,716,000 1,752,000 1,788,000 659,512 1,680,000 1,716,000 1,752,000 1,788,000 659,512 1,680,000 1,716,000 1,752,000 1,788,000 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 659,512 1,716,200 1,788,200 1.680.200 1.752.200 ACCOUNT BASE.EL DESCRIPTION 32 LICENSES & PERMITS 3201 BUSINESS LIC & PERMITS 3201.50 VEHICLE DISPOSAL FEE TOTAL ***** BUSINESS LIC & PERMITS TOTAL ****** LICENSES & PERMITS 34 CHARGES FOR SERVICES 3401 GENERAL GOVERNMENT 3401.41 TOWING CHARGES TOTAL ***** GENERAL GOVERNMENT TOTAL ****** CHARGES FOR SERVICES 36 MISCELLANEOUS REVENUE 3602 RENTS 3602.31 VEHICLE STORAGE FEES TOTAL wx•wx RENTS TOTAL ****w* MISCELLANEOUS REVENUE FUND 075 TOTAL ********* VEHICLE DISPOSAL FUND 659,512 1,680,000 1,716,000 1,752,000 1,788,000 659,512 1,680,000 1,716,000 1,752,000 1,788,000 659,512 1,680,000 1,716,000 1,752,000 1,788,000 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 659,512 1,716,200 1,788,200 1.680.200 1.752.200 2/24/04 E S T I M A T E D FUND 075 VEHICLE DISPOSAL FUND COUNTY OF HAWAII 1,667,600 1,739,100 E X P E N D I T U R E S 4,500 4,500 YEAR 2004-05 PAGE 34 BASE.EL 3,100 3,100 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 11,124 OBJ 13,100 DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5641 VEHICLE DISPOSAL 13,100 565,508 1,716,200 5641.01 1,788,200 VEHICLE 8 PARTS DISP S&W 40,583 40,448 42,548 42,548 42,548 5641.02 VEHICLE & PARTS DISP OCE 513,801 1,627,152 1,658,052 1,696,552 1,732,552 5641.06 VEH & PARTS DISP EQUIP 2,500 TOTAL VEHICLE DISPOSAL 554,384 1,667,600 1,703,100 1,739,100 1,775,100 DEPT 641 TOTAL ******* VEHICLE DISPOSAL 5802 FRINGE REIMB 5802.71 PENSION ACCUM-V 5802.74 FICA EMPLOYER SHARE -V 5802.78 EMPLOYEE HEALTH PLANS -V TOTAL FRINGE REIMB DEPT 801 TOTAL ******* INTERDEPARTMENT FUND 075 TOTAL ********* VEHICLE DISPOSAL FUND 554,384 1,703,100 1,775,100 1,667,600 1,739,100 3,271 4,500 4,500 4,500 4,500 2,920 3,100 3,100 3,100 3,100 4,933 5,000 5,500 5,500 5,500 11,124 12,600 13,100 13,100 13,100 11,124 13,100 13,100 12,600 13,100 565,508 1,716,200 1,788,200 1,680,200 1,752,200 SOLID WASTE FUND 2/24/04 E S T I M A T E D FUND 085 SOLID WASTE FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 35 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL ---------------- DESCRIPTION _________________________________________ ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE __ 33 INTERGOVERNMENT REVENUE 3303 FEDERAL GRANTS 3303.02 WASTE REDUCTN& RECYCLING 400,000 400,000 400,000 TOTAL ***** FEDERAL GRANTS 400,000 400,000 400,000 3305 STATE GRANTS 3305.06 GLASS RECYCLING PROGRAM 283,000 283,000 298,000 298,000 298,000 3305.10 USED OIL COLL/DISP 65,000 55,000 55,000 55,000 55,000 TOTAL ***** STATE GRANTS 348,000 338,000 353,000 353,000 353,000 TOTAL ****** INTERGOVERNMENT REVENUE 748,000 738,000 753,000 353,000 353,000 34 CHARGES FOR SERVICES 3408 SOLID WASTE 3408.01 LANDFILL TIPPING FEES 3,388,307 3,975,645 6,383,331 8,216,755 10,257,179 3408.02 LANDFILL PERMIT FEES 17,600 16,000 19,000 20,000 21,000 TOTAL ***** SOLID WASTE 3,405,907 3,991,645 6,402,331 8,236,755 10,278,179 TOTAL ****** CHARGES FOR SERVICES 3,405,907 3,991,645 6,402,331 8,236,755 10,278,179 36 MISCELLANEOUS REVENUE 3604 DISP OF FIXED ASSETS 3604.01 SALE OF EQUIPMENT 12,040 TOTAL ***** DISP OF FIXED ASSETS 12,040 3609 REIMBURSEMTS & TRANSFERS 3609.11 TRANSFER FROM GEN FUND 7,462,104 7,896,387 10,269,921 11,152,104 10,800,386 TOTAL ***** REIMBURSEMTS & TRANSFERS 7,462,104 7,896,387 10,269,921 11,152,104 10,800,386 3611 SUNDRY & MISC 3611.04 SUNDRY REVENUES-CURB YR 53 TOTAL ***** SUNDRY & MISC 53 TOTAL ****** MISCELLANEOUS REVENUE 7,474,197 7,896,387 10,269,921 11,152,104 10,800,386 FUND 085 TOTAL ********* 11,628,104 17,425,252 21,431,565 SOLID WASTE FUND 12,626,032 19,741,859 2/24/04 E S T I M A T E D FUND 085 SOLID WASTE FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 36 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 _______________________________________ OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5604 LANDFILLS 5604.01 LANDFILLS S&W 1,741,794 1,917,869 2,080,426 2,994,082 3,250,288 5604.02 LANDFILLS OCE 2,534,607 2,992,431 5,558,814 5,082,001 4,517,001 5604.06 LANDFILLS EOPT 105,984 357,084 511,000 203,000 171,500 5604.21 RECYCLING PROGRAM 724,553 960,000 1,780,000 2,100,000 2,100,000 5604.28 GLASS RECYCLING PROGRAM 421,430 283,000 298,000 298,000 298,000 5604.29 WASTE REDUCTN/RECYCL-FED 179,935 400,000 400,000 5604.30 USED OIL COLL/DISP-STATE 55,000 55,000 55,000 55,000 5604.51 P-HULU W.HI L-FILL S&W 204,985 208,648 269,712 337,776 337,776 5604.52 P-HULU W.HI L-FILL OCE 4,586,061 4,573,000 5,404,000 7,307,000 9,257,000 TOTAL LANDFILLS 10,499,349 11,747,032 16,356,952 18,376,859 19,986,565 DEPT 601 TOTAL ******* 10,499,349 16,356,952 19,986,565 SOLID WASTE 11,747,032 18,376,859 5802 FRINGE REIMB 5802.81 PENSION ACCUMULATION-1-F 138,017 205,000 225,700 350,000 380,000 5802.82 PENSION ACCUMULATIN-PWHL 16,527 23,000 32,200 39,000 39,000 5802.84 FICA EMPLOYER SHARE - LF 122,485 147,000 159,200 230,000 250,000 5802.85 FICA EMPLOYER SHARE-PWHL 14,539 16,000 21,300 26,000 26,000 5802.88 EMPLOYEE HEALTH PLANS-LF 223,827 235,000 268,000 350,000 380,000 5802.89 EMPLOYEE HLTH PLANS-PWHL 26,036 23,000 41,900 50,000 50,000 TOTAL FRINGE REIMS 541,431 649,000 748,300 1,045,000 1,125,000 DEPT 801 TOTAL ******* 541,431 748,300 1,125,000 INTERDEPARTMENT 649,000 1,045,000 5911 MISCELLANEOUS 5911.93 WORKERS COMP - SW 284,170 230,000 320,000 320,000 320,000 TOTAL MISCELLANEOUS 284,170 230,000 320,000 320,000 320,000 DEPT 911 TOTAL ******* 284,170 320,000 320,000 MISCELLANEOUS 230,000 320,000 FUND 085 TOTAL ********* 11,324,950 17,425,252 21,431,565 SOLID WASTE FUND 12,626,032 19,741,859 PART I GOA' COURSE FUND 2/24/04 E S T I M A T E D FUND 090 GOLF COURSE FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 37 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL ------------------ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 34 __________--------- CHARGES FOR SERVICES _____________________________________________________ 3407 PARKS & RECREATION 3407.71 GOLF RESTAURANT 54,600 54,600 54,600 54,600 54,600 3407.72 GREEN FEES 462,659 558,000 585,900 600,000 650,000 3407.74 GOLF CART RENTALS 337,363 3407.75 PRO SHOP/DRIVING RANGE 41,940 251,382 204,000 204,000 204,000 TOTAL ***** PARKS & RECREATION 896,562 863,982 844,500 858,600 908,600 TOTAL ****** CHARGES FOR SERVICES 896,562 863,982 844,500 858,600 908,600 36 MISCELLANEOUS REVENUE 3609 REIMBURSEMTS & TRANSFERS 3609.11 TRANSFER FROM GEN FUND 143,804 143,804 143,804 72,000 TOTAL ***** REIMBURSEMTS & TRANSFERS 143,804 143,804 143,804 72,000 3611 SUNDRY & MISC 3611.05 SUNDRY REVENUES -PRIOR YR 70 TOTAL ***** SUNDRY & MISC 70 TOTAL ****** MISCELLANEOUS REVENUE 143,874 143,804 143,804 72,000 FUND 090 TOTAL ********* 1,040,436 988,304 908,600 GOLF COURSE FUND 1.007.786 930.600 2/24/04 E S T I M A T E D FUND 090 GOLF COURSE FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 38 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5561 GOLF COURSE 5561.01 GOLF COURSE S&W 535,534 551,560 551,560 551,560 551,560 5561.02 GOLF COURSE OCE 253,307 122,215 117,837 118,765 104,833 5561.06 GOLF COURSE EOPT 15,101 126,800 85,700 22,068 10,000 TOTAL GOLF COURSE 803,942 800,575 755,097 692,393 666,393 DEPT 561 TOTAL ******* 803,942 755,097 666,393 GOLF COURSE 800,575 692,393 5802 FRINGE REIMB 5802.91 PENSION ACCUMULATION-GC 43,234 59,017 75,012 75,012 75,012 5802.94 FICA EMPLOYER SHARE-GC 38,038 42,194 42,195 42,195 42,195 5802.98 EMPLOYEE HEALTH PLANS-GC 77,286 90,000 100,000 105,000 110,000 TOTAL FRINGE REIMB 158,558 191,211 217,207 222,207 227,207 DEPT 801 TOTAL ******* 158,558 217,207 227,207 INTERDEPARTMENT 191,211 222,207 5911 MISCELLANEOUS 5911.16 CONTINGENCY - GC 1,000 1,000 1,000 5911.94 WORKERS COMP - GC 7,800 15,000 15,000 15,000 15,000 TOTAL MISCELLANEOUS 7,800 16,000 16,000 16,000 15,000 DEPT 911 TOTAL ******* 7,800 16,000 15,000 MISCELLANEOUS 16,000 16,000 FUND 090 TOTAL ********* 970,300 988,304 908,600 GOLF COURSE FUND 1,007,786 930,600 PART J GEOTHERMAL RE-i'l-.0 CATION RE-i-VOLANG FUND 2/24/04 E S T I M A T E D FUND 095 GEOTHERM RELOC REVOLV FDCOUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 39 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 32 LICENSES & PERMITS 3201 BUSINESS LIC & PERMITS 3201.71 GEOTHERMAL ROYALTIES 38,570 150,000 150,000 150,000 150,000 TOTAL ***** BUSINESS LIC & PERMITS 38,570 150,000 150,000 150,000 150,000 TOTAL ****** LICENSES & PERMITS 38,570 150,000 150,000 150,000 150,000 FUND 095 TOTAL ********* 38,570 150,000 150,000 GEOTHERM RELOC REVOLV FD 150,000 150,000 2/24/04 E S T I M A T E D FUND 095 GEOTHERM RELOC REVOLV FDCOUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 40 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ _________ ------------------------ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5143 5143 GEOTHERMAL 5143.02 GEOTHERMAL OCE 150,000 150,000 150,000 150,000 TOTAL GEOTHERMAL 150,000 150,000 150,000 150,000 DEPT 141 TOTAL ******* 150,000 150,000 PLANNING 150,000 150,000 FUND 095 TOTAL ********* 150,000 150,000 GEOTHERM RELOC REVOLV FD 150,000 150,000 HOUSUNG FUN 2/24/04 E S T I M A T E D FUND 152 OFFICE OF HOUSING FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 41 ACCOUNT BASE.EL DESCRIPTION 33 INTERGOVERNMENT REVENUE 3301 FEDERAL GRANTS 3301.54 HOUSING VOUCHER PROGRAM TOTAL ***** FEDERAL GRANTS TOTAL ****** INTERGOVERNMENT REVENUE 36 MISCELLANEOUS REVENUE 3601 INTEREST EARNINGS 3601.51 INTEREST - H A P 3601.81 INTEREST - VOUCHER TOTAL ***** INTEREST EARNINGS 3602 RENTS 3602.01 MISCELLANEOUS RENT TOTAL ***** RENTS 3609 REIMBURSEMTS 8 TRANSFERS 3609.10 FUND BAL FROM PREV YEAR 3609.11 TRANSFER FROM GEN FUND 3609.26 DEPT CHARGES TOTAL ***** REIMBURSEMTS 8 TRANSFERS TOTAL ****** MISCELLANEOUS REVENUE FUND 152 TOTAL ********* OFFICE OF HOUSING FUND 2002-03 2003-04 2004-05 2005-06 2006-07 ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 10,346,992 10,791,900 12,863,500 12,863,500 12,863,500 10,346,992 10,791,900 12,863,500 12,863,500 12,863,500 10,346,992 10,791,900 12,863,500 12,863,500 12,863,500 1,284 1,894 15,740 18,760 18,760 18,760 3,178 15,740 18,760 18,760 18,760 36 36 324,805 210,161 215,861 74,682 146,949 849,153 1,180,043 1,335,927 1,339,827 1,343,987 849,153 1,504,848 1,546,088 1,555,688 1,565,618 852,367 1,520,588 1,564,848 1,574,448 1,584,378 11,199,359 14,428,348 14,447,878 12,312,488 14,437,948 2/24/04 E S T I M A T E D FUND 156 KULAIMANO ELDLY HSG FUNDCOUNTY OFHAWAII R E V E N U E S YEAR 2004-05 PAGE 42 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL ___________________ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 33 INTERGOVERNMENT REVENUE 3301 FEDERAL GRANTS 3301.48 RENT SUBSIDY-KULAIMANO 147,997 156,000 156,000 156,000 156,000 TOTAL ***** FEDERAL GRANTS 147,997 156,000 156,000 156,000 156,000 TOTAL ****** INTERGOVERNMENT REVENUE 147,997 156,000 156,000 156,000 156,000 34 CHARGES FOR SERVICES 3409 OTHERS 3409.04 LAUNDRY RECEIPTS 2,261 3,000 3,000 3,000 3,000 TOTAL ***** OTHERS 2,261 3,000 3,000 3,000 3,000 TOTAL x**x** CHARGES FOR SERVICES 2,261 3,000 3,000 3,000 3,000 36 MISCELLANEOUS REVENUE 3601 INTEREST EARNINGS 3601.71 INTEREST - KULAIMANO GEN 10,508 35,000 20,000 20,000 20,000 3601.72 INTEREST - KULAIMANO RES 1,454 3,000 2,000 2,000 2,000 TOTAL ***** INTEREST EARNINGS 11,962 38,000 22,000 22,000 22,000 3602 RENTS 3602.15 KULAIMANO ELDY HSG RENT 98,715 85,100 97,000 97,000 97,000 3602.20 KULAIMANO SECRTY DEPOSIT 4,800 4,800 4,800 4,800 TOTAL ***** RENTS 98,715 89,900 101,800 101,800 101,800 3609 REIMBURSEMTS & TRANSFERS 3609.54 O/R FROM PREV YR - KEHP 120,000 175,000 99,202 103,452 TOTAL ***** REIMBURSEMTS & TRANSFERS 120,000 175,000 99,202 103,452 TOTAL ****** MISCELLANEOUS REVENUE 110,677 247,900 298,800 223,002 227,252 FUND 156 TOTAL ********* 260,935 457,800 386,252 KULAIMANO ELDLY HSG FUND 406,900 382,002 2/24/04 E S T I M A T E D FUND 158 OULI EKAHI HOUSING FUND COUNTY OF HAWAII R E V E N U E S YEAR 2004-05 PAGE 43 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 BASE.EL ---------------- DESCRIPTION ________----------- ACTUAL _____________________________________________ BUDGET ESTIMATE ESTIMATE ESTIMATE __ 36 MISCELLANEOUS REVENUE __________ 3601 INTEREST EARNINGS 3601.91 INTEREST - OULI EKAHI 123 500 250 250 250 TOTAL ***** INTEREST EARNINGS 123 500 250 250 250 3602 RENTS 3602.41 OULI EKAHI RENTAL INCOME 200,361 222,564 227,776 231,451 235,218 3602.46 OULI EKAHI SEC DEPOSITS 17,000 17,000 17,000 17,000 TOTAL ***** RENTS 200,361 239,564 244,776 248,451 252,218 3611 SUNDRY 8 MISC 3611.04 SUNDRY REVENUES-CURR YR 2,775 5,496 3,000 3,000 3,000 TOTAL ***** SUNDRY 8 MISC 2,775 5,496 3,000 3,000 3,000 TOTAL ****** MISCELLANEOUS REVENUE 203,259 245,560 248,026 251,701 255,468 FUND 158 TOTAL ********* 203,259 248,026 255,468 OULI EKAHI HOUSING FUND 245,560 251,701 2/24/04 E S T I M A T E D FUND 152 OFFICE OF HOUSING FUND COUNTY OF HAWAII 11,832,448 E X P E N D I T U R E S 124,233 YEAR 2004-05 PAGE 44 BASE.EL 112,129 ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ 145,450 DESCRIPTION _______________ ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5466 OFFICE OF HOUSING 553,780 464,300 5466.01 OFFICE OF HOUSING S&W 1,540,094 1,834,340 1,909,708 1,909,708 1,909,708 5466.02 OFFICE OF HOUSING OCE 332,669 378,008 409,880 416,030 422,260 5466.06 OFFICE OF HOUSING EOPT 125,795 117,500 78,000 79,180 80,370 5466.30 VOUCHER RENTAL SUBSIDIES 8,928,380 9,502,600 11,463,000 11,463,000 11,463,000 TOTAL OFFICE OF HOUSING 10,926,938 11,832,448 13,860,588 13,867,918 13,875,338 DEPT 461 TOTAL ******* HOUSING 5802 FRINGE REIMB 5802.51 PENSION ACCUMULATION -HSG 5802.54 FICA EMPLOYER SHARE-HSNG 5802.58 EMPLOYEE HEALTHPLANS-HSG TOTAL FRINGE REIMB DEPT 801 TOTAL ******* INTERDEPARTMENT 5912 MISCELLANEOUS 5912.82 0/R CONTINGENCY -VOUCHER TOTAL MISCELLANEOUS DEPT 911 TOTAL ******* MISCELLANEOUS FUND 152 TOTAL ********* OFFICE OF HOUSING FUND 10,926,938 13,860,588 13,875,338 11,832,448 13,867,918 124,233 196,300 259,700 259,700 259,910 112,129 140,400 146,000 146,120 146,240 102,633 127,600 143,300 145,450 147,630 338,995 464,300 549,000 551,270 553,780 338,995 549,000 553,780 464,300 551,270 15,740 18,760 18,760 18,760 15,740 18,760 18,760 18,760 18,760 18,760 15,740 18,760 11,265,933 14,428,348 14,447,878 12,312,488 14,437,948 2/24/04 E S T I M A T E D FUND 156 KULAIMANO ELDLY HSG FUNDCOUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 45 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL _______________ BUDGET _ ESTIMATE "" ESTIMATE ESTIMATE 5463 KULAIMANO HOUSING _____________________________________ 5463.02 KULAIMAND OPER MAINT 116,805 308,188 359,088 283,290 287,540 5463.08 KULAIMANO DEBT SERVICE 76,807 93,912 93,912 93,912 93,912 5463.10 KULAIMANO SECURITY DEP 4,800 4,800 4,800 4,800 5463.11 DEPRECIATION 33,785 TOTAL KULAIMANO HOUSING 227,397 406,900 457,800 382,002 386,252 DEPT 461 TOTAL ******* 227,397 457,800 386,252 HOUSING 406,900 382,002 FUND 156 TOTAL ********* 227,397 457,800 386,252 KULAIMANO ELDLY HSG FUND 406,900 382,002 2/24/04 E S T I M A T E D FUND 158 CULT EKAHI HOUSING FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 46 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ ----------------------------- DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5468 _--------------------------- OULI EKAHI HOUSING PROJ ________________ _ 5468.02 OULI EKAHI PROJECT EMP 145,891 144,534 147,000 150,675 154,442 5468.08 OULI EKAHI LEASE PMTS 76,226 76,226 76,226 76,226 5468.10 OULI EKAHI SECURITY DEP 17,000 17,000 17,000 17,000 TOTAL OULI EKAHI HOUSING PROJ 145,891 237,760 240,226 243,901 247,668 DEPT 461 TOTAL ******* 145,891 240,226 247,668 HOUSING 237,760 243,901 5912 MISCELLANEOUS 5912.96 REPLACEMENT RESERVE ACCT 7,800 7,800 7,800 7,800 TOTAL MISCELLANEOUS 7,800 7,800 7,800 7,800 DEPT 911 TOTAL ******* 7,800 7,800 MISCELLANEOUS 7,800 7,800 FUND 158 TOTAL ********* 145,891 248,026 255,468 OULI EKAHI HOUSING FUND 245,560 251,701 GEOTHERMAL ASSE-117 FUND 2/24/04 E S T I M A T E D FUND 225 GEOTHERMAL ASSET FUND COUNTY OFHAWAII 47 R E V E N U E S YEAR 2004-05 PAGE 2006-07 ESTIMATE 50,000 50,000 50,000 50,000 ACCOUNT 2002-03 2003-04 2004-05 2005-06 BASE.EL ========_____ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE 32 LICENSES 8 PERMITS _______________________________________________ 3201 BUSINESS LIC 8 PERMITS 3201.76 GEOTHERMAL ASSESSMENT 70,984 50,000 50,000 50,000 TOTAL ***** BUSINESS LIC 8 PERMITS 70,984 50,000 50,000 50,000 TOTAL ****** LICENSES 8 PERMITS 70,984 50,000 50,000 50,000 FUND 225 TOTAL ********* 70,984 50,000 GEOTHERMAL ASSET FUND 50,000 50,000 2006-07 ESTIMATE 50,000 50,000 50,000 50,000 2/24/04 E S T I M A T E D FUND 225 GEOTHERMAL ASSET FUND COUNTY OF HAWAII E X P E N D I T U R E S YEAR 2004-05 PAGE 48 BASE.EL ACCOUNT 2002-03 2003-04 2004-05 2005-06 2006-07 OBJ DESCRIPTION ACTUAL BUDGET ESTIMATE ESTIMATE ESTIMATE 5145 GEOTHERMAL ASSET _______________________________________ 5145.02 GEOTHERMAL ASSET PGM OCE 2,013 50,000 50,000 50,000 50,000 TOTAL GEOTHERMAL ASSET 2,013 50,000 50,000 50,000 50,000 DEPT 141 TOTAL ******* 2,013 50,000 50,000 PLANNING 50,000 50,000 FUND 225 TOTAL ********* 2,013 50,000 50,000 GEOTHERMAL ASSET FUND 50,000 50,000 SECTION 3. Position Changes. Position changes included in the operating budget are: New Positions: County Clerk - Legislative 1 new position - Legal Specialist Auditor Office Environmental Management 1 new position - Solid Waste Supervisor 1 6 new positions - Solid Waste Transfer Station Attendant 3 new positions - Equipment Operator III 2 new positions - Equipment Welder 1 new position - Technical Services Section Chief Fire 6 new positions - Fire Captain 6 new positions - Fire Equipment Operator 18 new positions - Fire Fighter Parks & Recreation 3 new positions - Park Caretaker I Public Works - Highway Maintenance Division 12 new positions - Laborer II (Fuel Tax) Public Works - Traffic Division 1 new position - Civil Engineer V (Fuel Tax) 1 new position - Electrical Engineer IV (Fuel Tax) 1 new position - Electrical Maintenance Supervisor (Fuel Tax) 1 new position - Clerk II (Fuel Tax) 1 new position - Account Clerk (Fuel Tax) 1 new position - Violations Clerk (Fuel Tax) New Positions for Recruitment Purposes: Fire 20 new positions - Fire Fighter Recruit (Temporary) (Funded by vacant positions' salaries) Change in Funding Source: Aging Position # 3771 - Aging Program Planner and #3772 - Clerk III (From Federal Grant Funding to County Funding) Change in Time Element: Environmental Management Position # 3569 - Solid Waste Transfer Station Attendant (From 3/4 T to Fulltime) SECTION 4. Revenues and Expenditures. Revenues, appropriated receipts, fund balances and interfund transfers estimated for the fiscal year July 1, 2004 to June 30, 2005, are hereby provided and appropriated to the funds and purposes as set forth herein: SECTION 5. Authorization to Establish Accounts. The Director of Finance is hereby authorized and directed to open appropriate accounts for each appropriation made and set forth within this ordinance or in such greater detail as may be necessary to properly carry out the purpose of the appropriation. The Director of Finance is authorized and directed to open appropriate accounts for receipts within the various funds. Expenditures and/or encumbrances from the various accounts shall be in accordance with duly made appropriations. SECTION 6. Whenever the County of Hawai'i shall receive from the United States of America, the State of Hawai'i or from any public or semi-public agency, or from any private person, firm or corporation, any monies other than the normal revenues and realizations provided by law or ordinance, the Director of Finance shall submit these funds to the County Council for appropriation and after Council action by ordinance, the Director of Finance shall maintain special funds or accounts showing monies so received and specifying the purpose for which such monies have been received or for which such fund or account is being maintained shall be approved by the Director of Finance and all such receipts are herein appropriated for expenditure in accordance with the terms and conditions under which said monies shall been received by the County of Hawai'i. SECTION 7. The federal and state grant revenues set forth in SECTION 4 - Account Nos. 3301, 3302, 3303, 3304, and 3305 are hereby appropriated in the amounts and to the programs identified therein; provided that disbursement is conditioned on (1) receipt of a notification of grant award from the grantor, or receipt of notification from the grantor that the grant award will be forthcoming and that the County is authorized to incur costs pursuant to such grant award; and (2) written notice to the Council including a copy of the notification from the grantor. A final report, or the final report required by the grantor, shall be submitted to the Council upon completion of each grant program. Pursuant to Section 46-7, Hawaii Revised Statutes, and Section 13-13(b), Hawai'i County Charter, the Mayor is hereby authorized to apply for, receive and expend the funds for the programs identified in SECTION 4. Grant revenues received during Fiscal Year 2004-2005 for programs that are not included in SECTION 4 shall be subject to the adoption of an ordinance appropriating such funds and shall include provisions to comply with Section 46-7, Hawaii Revised Statutes, and Section 13-13(b), Hawaii County Charter. SECTION 8. Severability. If any provision of this ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the ordinance which can be given effect without the invalid provision or application, and to this end, the provisions of this ordinance are declared to be severable. SECTION 9. This ordinance shall take effect on July 1, 2004. INTRODUCED BY: bff COUNCIL MEMBER, COU TY OF HAWAII Hilo, Hawai'i Date of Introduction: Date of 1St Reading: Date of 2nd Reading: Effective Date: Reference: Comm. 521 2004 (4RR 1 Am 8 07 C, � cobN1', COUNTY OF HAWAII OP , n �blig • 6 OF PART I VOLUME II The Operating Budget Proposal 2004-05 TABLE OF CONTENTS Aging Page CivilDefense Agency................................................................................ 10 CivilService............................................................................................. 13 Corporation Counsel................................................................................. 19 County Council/Clerk............................................................................... 26 CountyPhysicians.................................................................................... 38 DataSystems........................................................................................... 40 ElderlyActivities....................................................................................... 46 Environmental Management..................................................................... 61 Finance................................................................................................... 64 Fire......................................................................................................... 80 LiquorControl.......................................................................................... 97 Management.......................................................................................... 101 Mass Transit Agency................................................................................. 1 1 1 Miscellaneous Accounts........................................................................... 114 Parks& Recreation................................................................................... 120 Planning................................................................................................. 161 Police..................................................................................................... 169 Prosecuting Attorney................................................................................ 202 PublicWorks............................................................................................ 212 Research and Development..................................................................... 231 HighwayFund......................................................................................... 253 SewerFund............................................................................................. 267 CemeteryFund........................................................................................ 274 BikewayFund.......................................................................................... 275 BeautificationFund................................................................................. 277 Vehicle Disposal Fund.............................................................................. 279 SolidWaste Fund..................................................................................... 282 GolfCourse Fund.................................................................................... 287 Geothermal Relocation Revolving Fund ..................................................... 291 HousingFund.......................................................................................... 293 Geothermal Asset Fund........................................................................... 308 AGING AGING DEPARTMENT SUMMARY Mission Statement To establish a system of services in Hawaii County which will enable older persons to reach and maintain the highest level of dignity, independence, and personal well-being. Department Goals 1. To improve the accessibility of services to older individuals who are in greatest social and/or economic need, or who are severely disabled. 2. To enable older persons to live at home for as long as possible by developing and maintaining an effective network of community-based support services. 3. To develop and maintain supportive programs and services that address the needs of caregivers to enable them to continue giving care. 4. To develop and maintain services aimed at protecting the rights of older persons, particularly the socially and economically disadvantaged. 5. To improve the capacity of the Office of Aging to serve as an effective Area Agency on Aging by promoting private, public and community collaborations to address existing and emerging aging issues. 6. To serve as a leader and advocate on behalf of older persons in Hawaii County, especially in the areas of planning, long-term care, and resource development. Funding Source and Position Count General Fund $ 419,617 General Fund 9 Grant Revenue $ 1,424,290 Grant Revenue - Other $ 5,000 Other - Total Budget: $ 1,848,907 Total Number of Positions 9 AGING AGING Program Description The Hawaii County Office of Aging was authorized in 1966 and is an Area Agency on Aging (AAA). As an AAA, the Office of Aging is required to prepare and submit for funding an Area Plan on Aging. The Area Plan describes the manner in which this office develops its service delivery system for older persons on the Big Island. Through an approved Area Plan, the Office of Aging obtains federal and state funds through the State Executive Office on Aging. Funds obtained for services are contracted to various providers in the community that have shown the ability and willingness to deliver quality programs. AAAs are not permitted to provide services directly. Most of the funding for the Office of Aging's administrative expenses are provided by the County of Hawaii. The Office of Aging has a total staff of nine: an Executive on Aging, four Aging Program Planners, an Accountant, a Departmental Data Processing Coordinator, an Information and Assistance Clerk and a Clerk. A Committee on Aging, appointed by the Mayor, advises the Office of Aging in its planning responsibilities. The majority of its members is over the age of 60 and represents every major district of Hawaii County. Specific functions of the Office of Aging include: 1. To continuously assess the needs of older persons in Hawaii County and developing programs aimed at meeting these needs; 2. To monitor, evaluate, and comment on policies, programs, hearings, and community actions which affect older persons; 3. To represent the interests of older persons to public officials and public and private agencies; 4. To develop and maintain a public awareness program for older persons; 5. To maintain data on the profile and needs of older persons in Hawaii County and have this information available for other organizations and the general public; 6. To coordinate planning with other agencies and organizations to promote new or expanded benefits and opportunities for older persons; 7. To develop and administer an Area Plan on Aging for a comprehensive and coordinated service delivery system in Hawaii County; 8. To enter into subgrants or contracts for the provision of services outlined in the Area Plan on Aging; and 9. To provide technical assistance, monitor, and periodically evaluate the performance of all service providers under the Area Plan on Aging. 2 AGING AGING Program Objectives Non -Contracted Services Caregiver Support: National Family Program a. Establish in all districts of the island, trained individuals to assess caregiver needs and provide follow up on an as -needed basis of which 80% of referrals or inquiries from caregivers island -wide will have immediate and convenient response to needs for caregiver assessments. b. Provide supportive services and programs funded by the National Family Caregiver Support Program of which at least 70% of clients assisted will respond favorably to being able to continue giving care. c. Provide supportive services and programs funded by the National Family Caregiver Support Program of which at least 70% of clients assisted will respond favorably to having increased the amount of time for them to tend to their own daily activities. 2. Caregiver Support, Education, and Training: Caregiver Resource Center. a. Provide all clients assisted the opportunity to evaluate the quality of resource materials available in the resource center of which at least 30% of clients assisted will respond favorably indicating increased knowledge of the caregiver. b. Provide all clients assisted the opportunity to access the Internet via a computer work station within the Caregiver Resource Center of which at least 50% of clients assisted will respond favorably indicating increased knowledge of the caregiver. c. Provide all workshop and conference participants the opportunity to evaluate the usefulness and effectiveness of the information covered at 3 training sessions relating to caregiver issues of which at least 70% of participants will respond favorably. Community -Based Planning. a. Provide nine community councils the opportunity to organize, assess, plan and implement strategies to address their local issues of which at least 5 community - driven, health and safety related projects will be planned and/or implemented. b. Provide community partners the opportunity to evaluate collaborative approaches of which at least 30 community partners will report that they believe in collaborative approaches and that collaborative ventures were successful. 4. Database Development and Maintenance. Provide the general public, private sector, government officials, community agencies and service providers with aging related information by responding to at least 10 requests for general information and at least 10 requests for data analysis conducted to support program planning service development. W"Wel AGING Program Objectives — (continued) 5. Education/Training. Support and coordinate workshops and educational seminars which are pertinent, relevant and reflective of the national and local trends and initiatives in the field of aging where at least 75% of participants will indicate that the workshops/seminars were relevant and helpful. 6. Home Modification. a. Enable at least 75% of the clients served to remain within their homes in a safer environment due to in-home safety items/equipment provided by the service. b. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate increased safety due to program services. a. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate that in-home safety items decreased caregiver stress and reduced falls. b. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of safety deficits identified in the service provider's assessment were corrected with program services and in-home safety items Services Contracted to Private/State Agencies 1. Case Management. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate receiving home and community based services improved their ability to remain in their homes. 2. Kupuna Care. Provide clients receiving Kupuna Care Services (adult day care, personal care, home -delivered meals, attendant care, chore, home/housekeeper, and assisted transportation services) the opportunity to evaluate the program through a survey of which at least 75% of clients surveyed will show an improved ability to remain in their own homes. 3. Legal Services. a. Provide information about legal advice, counseling, and representation of which at least 85% of all clients assisted will be linked to legal resources. b. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will express an increased knowledge of entitlement programs, the legal process, and individual rights. 91 AGING AGING Program Objectives — (continued) 4. Public Education. Provide the general public the opportunity to evaluate a publication which provides information about services and benefits available to older individuals of which at least 50% of respondents to a survey will indicate that the publication provided them with meaningful and useful information. Transportation. Provide nutrition participants served the opportunity to evaluate the program through a survey of which at least 70% of nutrition participants surveyed who are transported to a congregate meal site three to five days per week will maintain or improve their nutritional risk assessment survey scores. Contracts to the Elderly Activities Division, Department of Parks & Recreation. Funds provided to the Elderly Activities Division are deposited directly to its respective accounts. Elderly Activities Division provides the following contracted services and reflects its own program objectives. • Chore • Congregate Meals • Employment • Home -Delivered Meals • Information and Assistance • Nutrition Education • Outreach • Transportation • Volunteer Services AGING AGING Program Highlights The Hawaii County Office of Aging is committed to developing a system of quality home and community-based care to meet the needs of a diverse elder population. Highlights for the fiscal year 2002 — 2003 were: Area Plan on Aging Hawaii County's four year Area Plan on Aging was completed for the period October 1, 2003 — September 30, 2007. Hawaii County is one of four Area Agencies on Aging that contribute to the Hawaii State Plan on Aging. Acceptance of the State Plan and thus the Area Plans, by the U.S. Administration on Aging ensures federal funding for Hawai`i's aging network. Hawaii County's Area Plan on Aging describes the strategies that will be taken over the four years to develop comprehensive and coordinated systems of services for older individuals and their caregivers. Caregiver Support Two conferences were coordinated by HCOA for family caregivers on the Island of Hawaii with sponsorship and participation from AARP, HMSA, and First Hawaiian Bank. Caring for Family, Caring for Yourself was held on July 23, 2002 in Hilo with an attendance of 200. Over 100 participated at the Carousel of Care in Kona, on November 16, 2002. Attendees were provided with information about available resources and urged to understand the importance of caring for themselves as they care for others. The conference provided the caregivers an opportunity to gather information and share experiences. They were treated to self-care sessions to help them relax, and revitalize their physical, emotional, and spiritual well-being. Community Based In -Home Services Development Project A grant award by the Hilo Shippers' Wharf Trust Fund to the Hawaii County Office of Aging was instrumental in the successful completion of a community based in-home health services developmental project in four rural districts (Pahala, Puna, Hamakua, North Kohala) on the Island of Hawaii. Using various field techniques such as focus groups, small group discussions and telephone interviews, the project collected valuable information confirming previous findings regarding unique training needs of rural communities on the Big Island especially on the critical shortage of front line workers at the paraprofessional levels. More importantly, the project uncovered the need for the delicate balance of developing culturally appropriate training programs while building community capacities and competencies in the delivery and provision of health and social service to homebound populations such as the chronically ill, elderly and developmentally disabled populations. AGING AGING Program Highlights — (continued) Community Based In -Home Services Development Project (continued) Results of this project provides HCOA with necessary local research -based data to apply for additional funding to insure that future training will be available to a larger pool of in- home community based workers in the rural areas of the island. Key project partners and collaborators included the Hawaii Island Rural Health Association, Alu Like Employment Training Program, HCEOC, Health Resources — Hawai`i, Metro Care, Kohala Health Center and Hale Hoola Hamakua. Their collaboration facilitated smooth implementation of project activities such as publicity, recruitment of participants, identifying key local resources and convening of focus groups and small group community meetings. Partners in Eldercare The Office of Aging continues its collaborative efforts with island communities through its Partners in Eldercare (PiE) Councils. Safety is the issue currently being addressed by the Ka`u and South Hilo PiE Councils. The Ka`u PiE Council is working on its Emergency First Aid Kit Project and anticipates distributing 200 kits. The South Hilo PiE Council received funding for its Emergency Survival Kit Project. In addition to distributing 100 kits, the Council will also do outreach to register older adults not currently in the Office of Aging database. Senior Produce Nutrition Project HCOA partnered with the Hawaii Island Food Bank, the Hawaii County Nutrition Program, the Coordinated Services for the Elderly Program and the Kauai Food Bank in bringing the Senior Produce Nutrition Project to Hawaii County. This project was scheduled for countywide distribution of free locally grown produce to low income older individuals. With the help of $197,000 USDA funding, the project buys fresh and locally grown Grade A produce from Big Island Farmers at Grade A prices and distribute these local produce at no cost to over 1,500 low-income seniors throughout Hawaii County. The project is expected to be operational from July 1, 2003 until the end of October 2003. If the project yields positive responses from Big Island project participants, the project could be funded for another cycle. AGING AGING Program Highlights — (continued) Silver Bulletin HCOA's annual contract with Silver Connection which publishes Silver Bulletin, the monthly newsletter on and about eldercare services and aging issues provided 4,100 older individuals with newsworthy articles that assisted readers in making informed decisions as they access services beneficial to them. For FY 2003, issues included articles and stories such as monthly Senior Profiles of older individuals who have made a difference in our communities; drivers' safety and wellness topics such as fall prevention, immunization, health screenings, and cooking nutritious food; tips in caregiving; benefits for older veterans; introductory gerontology classes; community based long term care options such as care homes and foster homes; community action and civic engagement; and, legislative bills that impact on older individuals. Older Americans Month HCOA celebrated Older Americans Month with a well attended luncheon at the Outrigger Waikoloa Beach Resort. Over 400 attendees witnessed the selection of Albert Ledergerber of Ka`u and Elaine Sugai of Hilo as the Outstanding Older Americans of Hawaii County. Andy Levin, Executive Director, representing Mayor Harry Kim, was on hand to make the presentation and to congratulate all 25 nominees; 15 women and 10 men. Additional awards presented were: Golden Years Award — Kiyoyuki Nakatsu (Hilo) and Dorothea Lotz (Pahoa), Community Service Award — George L. Brennen (Pahoa) and Lucina "Lucy" Pasco (Kohala), Personal Achievement Award — Zachary De Bamardi (HOVE) and Cindy Carroll (Keaau), Ernesta E. Coloma (Laupahoehoe), Majorie N. Spencer (Kamuela) and Ellen Whip (HOVE), and Senior Activities Award — Kile O. Golden (Kea`au) and Evelyn "Lyn" R. Kagawa (Hilo). This year's Older Americans Month national theme was "What We Do Makes a Difference. " In recognition of the theme, HCOA's Partners in Eldercare Award was presented to the Hawaii County Police Department's Community Policing Program. The Community Policing Program has had a tremendous impact on Hawaii County Office of Aging's Partners in Eldercare Community Councils. AGING AGING *Kupuna Care Services include personal care, chore, flay care, homemaker, hone delivered meals and assisted transportation. Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Grants Received (millions) 2.1 million 2.5 million 2.1 million Contracts Administered 20 19 17 Est. No. People Reached du 16,774 18,000 18,000 Caregiver Support 306 ind. / 2 sessions 500 ind. / 3 sessions 500 ind. / 3 sessions Caregiver Resource Center 10 intemet users 50 intemet users - Care Iver Resource Center - - 450 individuals Case Management 700 ind. / 9,264 hrs. 750 ind. / 8,164 hrs. 600 ind. / 8,164 hrs. Community -Based Planning 75 ind. / 9 communities 100 ind. / 10 communities 100 ind. / 10 communities Database Dee. & Maint. 19,000 ind. / 3,150 records 22,000ind. / 6,500 records 22,000 ind. / 3,500 records Education/Training 115 ind. / 3 sessions 500 ind. / 20 sessions 200 ind. / 5 sessions Home Modification 79 ind. / 188 modifications 20 ind. / 40 modifications 20 ind. / 40 modifications Kupuna Care Services * 883 ind./46,320 units 1,075 ind./50,000 units 1,150 ind./49,000 units Legal Services 256 ind. / 1,960 hrs. 250 ind. / 1,790 hrs. 250 ind. / 1,790 hrs. Public Education 4,100 ind./42,000 contacts 4,100 ind./42,000 contacts 4,000 ind./42,000 contacts Transportation 330 ind. / 61,157 trip s 300 ind. / 60,000 tris 300 ind. / 60,000 trips *Kupuna Care Services include personal care, chore, flay care, homemaker, hone delivered meals and assisted transportation. Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 9 9 9 Salaries and Wages 399,638 404,254 416,608 Operations 1,045,070 1,232,249 1,423,249 Equipment 107 5,200 8,050 Program Total 1,444,815 1,641,703 1,848,907 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request County Executive on Aging 1 1 1 Accountant II 1 1 1 Aging Program Planner 4 4 4 Clerk III 1 1 1 Departmental Data Processing Coordinator II 1 1 1 Senior Clerk -Stenographer 1 - - Information and Assistance Clerk - 1 1 Total 9 9 9 C IVIL l AGEN CY CIVIL DEFENSE AGENCY DEPARTMENT SUMMARY Mission Statement To plan, prepare for and when disaster threatens or occurs, promptly implement a fully coordinated response and measured application of resources necessary to prevent or minimize loss of life, alleviate suffering, reduce damage or destruction to property, provide for public safety, health and welfare, restore disrupted public systems and services, expedite recovery/reconstruction, and implement actions in mitigation. Special needs of handicapped and elderly must be considered, as well as non-English speakers. Department Goals 1. To formulate and update comprehensive emergency and disaster plans and procedures for the County of Hawaii; provide basic and coordinated guidance to other public and private agencies in the formulation and maintenance of their organization's emergency operations plan. 2. Continue to develop, organize, and update the public and private resources needed to execute the County's emergency and disaster plans. 3. Continue to coordinate the implementation of the County's emergency and disaster plans under designated emergency or disaster situations. 4. To coordinate the County's post -disaster recovery and restoration operations which required State and/or Federal disaster assistance. 5. To coordinate the countywide outdoor warning siren system replacement/upgrade project with the State Civil Defense Agency. Program Description The Hawaii County Civil Defense Agency has the responsibility of administering and operating the various local, state, and federal civil defense programs for the County. This includes mitigation, preparedness, response and recovery in coordinating civil defense operations in meeting disaster situations and coordinating post -disaster recovery operations including state and/or federal assistance. In addition, executing all aspects of grant acquisition, management and grant facilitation for all first responder agencies under the Office of Domestic Preparedness. Hawaii County Civil Defense Agency also administer and funds the Emergency Drinking Water Spigot Program. Funding Source and Position Count General Fund $ 395,832 LGeneral Fund 6 Grant Revenue $ 118,000 Grant Revenue - Total Budget: $ 513,832 Total Number of Positions 6 10 CIVIL DEFENSE AGENCY CIVIL DEFENSE Program Objectives 1. Continue to review and update tsunami evacuation maps, and provide updates to appropriate departments and agencies on an annual basis. 2. Continue the priority of working with all segments of the community in developing emergency -response plans. a. Work with the public sectors in hazard/risk awareness and response preparedness. Review and update Police, Public Works, Fire and Parks Standard Operating Procedures (SOP). b. Continue to coordinate and participate in emergency preparedness exercises, Drills and training. c. Continue to coordinate and participated in training for emergency response. 3. Continue to work with Department of Education, American Red Cross and State Civil Defense regarding new facilities being available, and proposed facility upgrades to expand our shelter program. 4. Continue to administer Office of Justice Program (OJP) Grants for Weapons of Mass Destruction (WMD) Program, to include hiring a person to manage this and other grants. 5. Continue the development of an emergency response plan with the Department of Water Supply to insure water availability should there be a portion or islandwide power disruption over an extended period. 6. Aggressively initiate an automation review and upgrade, to enhance and complement already existing systems, both in an operational and training arena. 7. Upgrade and repair existing sirens, and install new sirens in accordance with State Civil Defense CII' Funding plan. Program Highlights Civil Defense has played a key role in our communities defense against natural and man made disasters. As the lead in managing and administering the Office of Domestic Preparedness Grant Program, Civil Defense is ensuing our County's ability to prevent, and/or respond to, and recover from Hazardous Materials threats and terrorist incidents; to include Weapons of Mass Destruction incidents. We are also in the process of completing our Terrorist Response Plan and Hazardous Materials Plan. 11 CIVIL DEFENSE AGENCY CIVIL DEFENSE Program Measures Siren Plan LOCATION FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Plans U dted - 5 5 -Emergency Sirens Installed - 1 2 Sirens upgraded See below - 5 7 Sirens Maintained 68 69 71 Training Events 2 4 6 Exercises Conducted 7 8 10 Grants Acquired 3 3 4 Emergency Spigot O erations 13 13 13 Number of Staff Personnel Receiving Training 1 3 6 Siren Plan LOCATION ACTION FY 2004-05 Estimate Kilauea Repair/Upgrade X Pe eekeo Repair/Upgrade X Paukaa Repair/Upgrade X Keauhou Af#1 Repair/Upgrade X Pahoa Repair/Upgrade X Pohoiki Repair/Upgrade X ah 42 Add New Siren X Ahalanui Pk Alt #2 Add New Siren X Milohi Alt#3 Solar Pnl Repair/Upgrade X Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Personnel 6 6 6 Salaries and Wages 366,010 321,750 299,352 Operations 168,399 134,480 134,480 Equipment 90,362 - 80,000 Program Total 624,771 456,230 513,832 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Civil Defense Administrator 1 1 1 Assistant Civil Defense Administrator 1 1 1 Account Clerk 1 1 1 CD Plans & Operations Officer 1 1 1 CD Staff Officer - 1 CD Staff Specialist 1 1 Secretary 1 1 1 Total 6 6i 6 12 CllIVI SERVICE CIVIL SERVICE DEPARTMENT SUMMARY Mission Statement As the human resource team, we share our expertise with departments and employees to enable them to better accomplish their missions. We encourage and support all efforts to nurture a healthy, safe, and rewarding work environment and community. Department Goals 1. To provide, in accordance with law, names of qualified individuals to government agencies on a timely basis. 2. To provide a classification and pay system that ensures an equitable compensation system. 3. To provide timely advice and assistance to all County agencies consistent with applicable laws affecting human resource management. 4. To identify County training needs and provide training and personnel development programs that will enhance the skills of County employees, provide a safe working environment, and, ensure compliance with applicable laws affecting human resource management.. 5. To recognize County employees for their accomplishments. 6. To support the Civil Service Commission and the Salary Commission with their duties and functions. 7. To develop, implement, and maintain appropriate policies, procedures, and reports required by law or by operational needs. 8. To negotiate and provide adjustments in wages, hours, and terms and conditions of employment for County employees. 9. To identify and pursue appropriate changes in law, rules, contracts, policies and procedures affecting human resource management. 10. To identify and reduce/eliminate unsafe and hazardous working conditions and work practices in an effort to reduce the number of work place injuries and illnesses. 11. To process workers' compensation claims with respect and compassion for injured workers, the ultimate goal of which is to return employee to his or her regular full employment as a productive worker. 12. To ensure departments and agencies are in compliance with applicable laws affecting human resource management. Funding Source and Position Count General Fund $ 1,392,853 General Fund 45 Grant Revenue $ - Grant Revenue Total Budget: $ 1,392,853 Total Number of Positions 45 13 CIVIL SERVICE CIVIL SERVICE Program Description The Department of Civil Service administers the personnel management program with emphasis in equal employment opportunity, personnel development, personnel deployment, personnel relations, safety, health, and welfare. The personnel management program is administered in congruence with the civil service system prescribed by statute. Program Objectives Classification and Compensation 1. Review and process position redescription reviews within five workdays of receipt. 2. Review and process reallocations for recruitment within 30 workdays of receipt. Labor Relations 1. Represent the Mayor in collective bargaining as required within time limits prescribed by law. 2. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step 3 appeal. 3. Develop and deliver contract interpretations, advisories, and procedures on a quarterly basis. 4. Answer all written departmental inquiries relating to the administration and interpretation of all collective bargaining agreements and executive orders within 14 days from date of request if it does not require inter jurisdictional action, 30 days if it does. 5. Provide background and other technical information required by the Corporation Counsel's Office for the arbitration of grievances within 14 days from the date of request. Personnel and Organizational Development 1. By September 30, 2004, develop and sponsor an annual pre -retirement workshop for County and State employees. 2. By June 30, 2005, develop and sponsor an annual clerical seminar for County employees. 3. Offer 12 training courses in leadership and supervisory development, personal skill building, and service management every quarter. Of the 48 courses conducted, 1/3 of the courses shall have been held in Kona. 4. Provide organization development support and facilitation to all departments in the areas of teambuilding, conflict management, mediation, strategic planning, work process flow analysis, and other areas within 45 days of a request to do so. 5. Provide Sexual Harassment and Violence in the Workplace training on a quarterly basis. 14 CIVIL SERVICE CIVIL SERVICE Program Objectives (continued) Employee Relations 1. Publish monthly County newsletter. 2. Conduct agency audits on personnel files, temporary assignment records, etc. One audit within each 45 -day period. 3. Review and audit properly completed and submitted payroll certification forms within 5 workdays of receipt. 4. Review and act upon properly completed and submitted Flexible Spending Plan change in status forms within two workdays of receipt. 5. By December 30, 2005, facilitate an annual employee awards program. 6. By June 30, 2005, drug test a minimum of 50% of all fire fighting personnel, 50% of employees with CDL covered under Federal DOT rules. 7. By June 30, 2005, alcohol test a minimum of 10% of all fire fighting personnel, 10% of employees with CDL covered under Federal DOT rules. Recruitment and Examination 1. Establish eligible lists as follows: a. Within 3-1/4 months for those recruitments requiring only a written examination or a training and experience evaluation (T&E). b. Within 4 months for those recruitments requiring a written examination and a training and experience evaluation (T&E). C. Within 4-1/2 months for those recruitments requiring a written examination or a training and experience evaluation (T&E) and a performance test. 2. Certify (refer) names from available eligible lists to employing department within 5 workdays from receipt of the request for the list. 3. By October 30, 2004, coordinate the placement of CVE students within the County. Health and Safetv 1. Reduce number of open claims to 450 by June 30, 2005. 2. Coordinate Hawaii Occupational Safety and Health Courtesy Inspections of at least three County facilities by June 30, 2005. 3. Deliver requested safety training within two months of original request. 4. Create and circulate a Safety Advisory Manual for departments/agencies. 15 CIVIL SERVICE CIVIL SERVICE Program Highlights • Able to obtain a four-year labor contract with the State of Hawaii Organization of Police Officers covering our police officers. • Processed 6,835 applications for job openings within the County. • Continued to work closely with Fire and Parks and Recreation Departments in their strategic planning process. Finance and Police Departments have elected to engage in the strategic planning process also. • FICA savings as a result of our flexible spending program amounted to $200,136.09, an increase of $19,407.39 from the previous year. S CIVIL SERVICE CIVIL SERVICE Program Measures 17 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate No. of Positions Permanent Full -Time 2,242 2,254 2,266 Permanent Part -Time 261 264 267 Temporary Full -Time 214 216 218 Tem ora Part -Time 127 125 123 Total No. of Positions 2,844 2,859 2,874 Applications Reviewed 6,835 5,000 6,000 Recruitments Conducted 140 100 140 Examinations Administered 96 70 96 Certifications Completed 337 300 300 Personnel Transactions Processed 4,969 7,500 7,500 FSP Chane Forms Reviewed/Processed 200 200 200 TrainingCourses Offered 107 30 50 CVE Students Placed 15 15 15 Initial Allocations 24 15 15 Reallocations 351 200 200 New Classes 16 10 10 Position Redescription Reviews 446 120 100 Class Specification Amendments 35 20 20 Drug Testing — Fire 157 140 140 Alcohol Testing —Fire 54 28 28 Drug Testing — CDL 60 60 60 Alcohol Testing — CDL 24 12 12 Ste 3 Grievances Heard 25 30 30 No. of Cases Arbitrated 2 5 5 No. of Interpretations, Advisories, Proced. Issued 2 4 2 Civil Service Commission Meetings 10 12 12 Civil Service Commission Hearings 4 6 6 SalaryCommission Meetings 7 8 8 Tool Testing 2 2 2 Monthly Reports -Accidents 12 12 12 Safety Inspections 26 12 12 Approval of Personal Protective Equipment Requisition 237 50 100 Medical Bills Processed 2,968 4,000 4,000 VDT Eye Examinations 69 250 100 First Aid Classes — Trained Employees 4040 30 Driver T aining & Equipment No. of Employees) 167 80 80 17 CIVIL SERVICE CIVIL SERVICE Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Bud et FY 2004-05 Reguest Number of Positions 45 45 45 Salaries and Wages 994,827 992,268 1,027,053 Operations 185,238 319,027 343,600 Equipment 11,457 6,000 22,200 Program Total 1,197,522 1,317,295 1,392,853 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Director of Personnel 1 1 I Deputy Director of Personnel 1 1 1 Secretary -Reporter 1 1 1 Personnel Program Specialist 7 7 7 Personnel Management Specialist I 1 1 1 Safety & Driver Improvement Coordinator 1 1 1 Workers' Compensation Claims Specialist II1 2 2 2 Personnel Assistant 1I 3 3 3 Personnel Clerk I1 1 1 1 Clerk II I Clerk III 3 4 4 Workers' Compensation Claims Clerk 1 I 1 Workers' Compensation Position 20 20 20 Equipment erations Instructor (Temporary) 2 2 2 Total 45 45 45 W C"ORPORATION CoUNfS--jEL CORPORATION COUNSEL DEPARTMENT SUMMARY Mission Statement The Office of the Corporation Counsel provides answers to the County's challenges with professionalism and integrity by ordinary people achieving extraordinary results. Department Goals 1. To provide legal services and representation to the County's clients in a manner that establishes and cultivates trust, to enable each department and agency to accomplish their mission and goals. 2. To continue to establish and implement a County -wide risk management system for each County department, through the gathering and analysis of information. 3. To further implement a claims and workers compensation computerized database in BRAIN. 4. To refine and implement our office strategic plan. Funding Source and Position Count General Fund $ 2,021,277 General Fund 24 Grant Revenue $ 942,979 Grant Revenue 20 Total Budget: $ 2,964,256 Total Number of Positions 44 19 CORPORATION COUNSEL LITIGATION PROGRAM Program Description The Office of the Corporation Counsel provides legal representation on behalf of the County of Hawaii, its officers, representatives and employees in resolving disputes such as lawsuits, arbitration, mediation and claims, filed against the County of Hawaii and its officers, representatives and employees. Program Objectives 1. Offer training opportunities to our litigation team, and provide them effective tools to take cases to trial. 2. Reduce the response time for claims filed against the County of Hawai'i under the Hawaii County Charter (2000). In the coming Fiscal Year, 25% of all claims filed against the County of Hawaii will receive a decision on whether to accept or deny a claim within fourteen (14) business days of the filing date. 3. Continue to improve pre-trial motions practice. In all non-complex cases, the Litigation Division will file disposition pre-trial motions in 30% of all new cases. 4. Continue to make litigation client friendly. The Litigation Division will contact all major County departments to schedule meetings to discuss ongoing cases, the scope of liability and methods to reduce the department's exposure to unnecessary risks. 5. Control the settlement of pending lawsuits by only recommending settlement when quantifiable and articulable justification exists. Program Highlights Successfully defended County in Makanui v. County and Pavao vs. Pagay federal rights suits at the appellate level. Successfully defended County in numerous arbitration cases and dismissed other pending cases 20 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION Program Description The Counseling and Drafting Division of the Office of the Corporation Counsel advises all departments, boards, agencies, and commissions on legal matters, which impact that particular County entity. The Division drafts appropriate legislation for consideration by the County Council or the State Legislature. The Division also provides legal representation on behalf of the County of Hawaii in administrative proceedings, including contested case hearings and agency appeals. Program Objectives 1. Review of documents. The Division will review and approve 75% of legal documents submitted by the various County departments and agencies within seven (7) business days or less. Such approval will include a thorough analysis of potential legal exposure and liabilities. 2. Drafting documents and legislation. Seventy-five percent (75%) of all departmental and agency requests for drafting of legal documents and legislation will be submitted to the requesting department or agency within twenty-one (2 1) business days or less. 3. Written Request for a Legal Opinion. Seventy-five percent (75%) of all departmental and agency requests for a formal legal opinion will be submitted to the requesting department or agency within twenty-one (2 1) business days or less. 4. Other Requests for Legal Service. Fifty percent (50%) of all departmental and agency requests for legal service that do not involve any formal written response or extensive legal research will be completed within twenty-one (2 1) business days or less. 5. Training for Board and Commission Members. The Division will conduct ongoing training for all substantive Boards and Commissions to prevent procedural and substantive errors, including recall training as requested by the Boards and Commissions. 6. Development of a Risk Management System. The Division will work with their respective clients in developing a risk management system for their department. Program Highlights 1. Continued a collections task force to address delinquent accounts receivables on behalf of the County. 2. Successfully defended the County of Hawaii Reapportionment Commission plan, which re -drew district boundaries on our island. 3. Successfully sponsored the I" Annual Statewide Municipal Attorneys' Training Conference which drew attorneys from all four counties as well as most department heads from the County of Hawaii. 4. Successfully defended County in personnel actions. 21 CORPORATION COUNSEL LITIGATION/COUNSELING & DRAFTING Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Requests for Legal Representation (Includes litigation, 506 500 400 administration hearings, arbitration and claims in which the 1,146,497 1,312,852 1,298,720 County is named as a party) 479,937 807,279 874,835 Requests for Legal Services (Includes all administrative 1,883 1,700 2,278 requests tuch as approval of documents, drafting legislation, 1,630,500 2,127,131 2,180,555 opinions, collections, etc.) 1 1 1 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 22 24 24 Salaries and Wages 1,146,497 1,312,852 1,298,720 Operations 479,937 807,279 874,835 Equipment 4,066 7,000 7,000 Program Total 1,630,500 2,127,131 2,180,555 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Corporation Counsel 1 1 I Assistant Corporation Counsel 1 1 1 Deputy Corporation Counsel 9 10 10 Accountant 1 1 I Claims Investigator -Adjustor 1 1 1 Legal Assistant II 1 1 1 Legal Clerk III 5 5 5 Private Secretary 1 I I Senior Clerk -Stenographer 1 I I Supervising Legal Clerk I 1 1 I Supervising Legal Clerk II - 1 1 Total 22 24 24 22 CORPORATION COUNSEL FAMILY SUPPORT DIVISION (HILO & KONA OFFICES Program Description The Family Support Division provides legal representation for the Child Support Enforcement Agency of the State of Hawai'i in several types of Family Court proceedings in the County of Hawaii. The Division establishes paternity, secures child support, medical support and provides enforcement in complex Family Court cases. The Division also handles intra -county and interstate paternity and support actions. The Division provides these services pursuant to a cooperative agreement between the Corporation Counsel, County of Hawai'i, and the Child Support Enforcement Agency, State of Hawai'i, and in compliance with Title IV -D of the Social Security Act. The Division drafts and lobbies for appropriate legislative remedies and procedures concerning child support as well as educates the public and affected public and private sector entities about new legal requirements and responsibilities concerning child support payments. Program Objectives 1. Collect a minimum of $400,000 in delinquent child support payments. 2. Continue to improve staff productivity on the KEIKI automated system. 3. Provide updates and training to staff members on changes in federal requirements, paternity establishment, child support establishment, enforcement, distribution and interstate case processing. 4. Work to reduce the time spent on processing cases and improve working relationship with judiciary. 5. Improve State Legislation in paternity, child support and support enforcement. 6. Educate public and private agencies/persons regarding changes to the paternity and child support laws. 7. Work with Circuit and Family Courts to reduce the time spent on processing cases. Program Highlights The Division collected over $466,700 in delinquent child support payments during the fiscal year 2002-2003. 23 CORPORATION COUNSEL FAMILY SUPPORT DIVISION (HILO & KONA OFFICES) Program Measures Note: URESIUIFS = Uniform Reciprocal Enforcement of Support Act/Uniform Interstate Family Support Act Program Expenditures FY 2002-2003 Actual FY 2003-2004 Budget FY 2004-2005 Estimate Totalcases opened 742 833 833 Court -Paternity 490 559 559 -Family Family Court-Misc. 0 4 4 -Family Court -Divorce 1 0 0 URES/UIFS Initiating 114 136 136 URES ITS Res ondin 76 74 74 Enforcement 52 1 0 1 60 Note: URESIUIFS = Uniform Reciprocal Enforcement of Support Act/Uniform Interstate Family Support Act Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 20 20 20 Salaries and Wages 532,861 584,700 589,979 Investigator III 155,448 183,609 182,172 -Operations 2,070 1,100 7,050 -Equipment Pro ram Total 690,379 769,409 779,201 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Deputy Corporation Counsel 4 4 4 Account Clerk 1 1 1 Investigator III 1 1 1 Legal Assistant 11 4 4 4 Legal Clerk I 5 5 5 Legal Clerk III 4 4 4 Su ervisin Legal Clerk I 1 1 1 Total 20 20 20 24 CORPORATION COUNSEL BOARD OF ETHICS Program Description The Board of Ethics administers and enforces the County Code of Ethics. It gets administrative support from the Office of the Corporation Counsel. Program Objectives 1. Revise procedural rules to require a minimal filing and processing fee for complaints for an informal, investigatory or formal advisory opinion. 2. Review and revise the procedural rules. 3. Review and revise the Financial Disclosure Form and reduce the time and paperwork associated with the filing of that document. 4. Update records by applying to the destruction committee to change the retention period of financial disclosure statements filed with the board from permanent to six years after expiration of term of office, in conformance with the State Code of Ethics. 5. Continued legal education for Board on State and City sunshine and ethics laws. Program Highlights Continued efforts to educate County personnel to conform to the requirements of the new County Code of Ethics. Program Measures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Informal Advisory Opinions 10 20 15 Investigations and Investigative Hearings 12 2 2 Forma] Opinions and Hearings 0 2 2 Program Expenditures FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Re nest Operations 1,2284,500 4,500 Program Total 1,228 4,500 4,500 25 COUNTY COUNCILC K COUNTY COUNCIL/CLERK DEPARTMENT SUMMARY Mission Statement To serve the public by furnishing and interpreting information in a responsive manner and to carry out voter registration and election -related responsibilities, and to assist the County Council with the policy-making process of legislation. Department Goals Clerk's Office -Council and Committee Services Sections To prepare and publish agenda summaries, notices of public hearings and special meetings in accordance with law. To prepare and provide minutes of all council and committee meetings in accordance with the law. 3. To assist the public in obtaining copies of public documents, filing claims and registering as a lobbyist. 4. To explore avenues of providing council information on the Internet. 5. To display a helpful, professional and friendly attitude to the public. Reprographics Division To provide prompt and efficient reprographic and mailing service to all County Departments. Legislative Auditor's Office To contribute to the quality of discussion in Council and Committee deliberations. To assist the Council in its lobbying efforts before the state legislature. To assist the Council in its representation on the Hawaii State Association of Counties Executive Board and participation in the National Association of Counties and the Western Interstate Region. To assist the Council in complying with the post -audit requirement of the Charter. To assist the Council in complying with the budget and program review requirements of the Charter. Funding Source and Position Count General Fund $ 4,128,473 j General Fund 68 Grant Revenue $ - Grant Revenue - Total Budget: $ 4,128,473 Total Number of Positions 26 COUNTY COUNCIL/CLERK DEPARTMENT SUMMARY Department Goals (continued) Election Division To conduct and administer all County elections in compliance with state statutes; to maximize voter registration and turnout; to provide voters with convenient access to registration stations and polling places. 27 COUNTY COUNCIWCLERK COUNCIL/CLERK Program Description Council The Hawaii County Charter vests the legislative powers of the County with the County Council. The Council's primary functions are legislative and public policy formulation. Clerk's Office -Council Services, Committee Services and Council Aides Sections These sections perform three basic functions imposed by the Hawaii State Constitution, Hawaii Revised Statutes, County Charter and the County Code: (1) providing administrative and logistical support to the County Council which process hundreds of bills, resolutions, appointments, communications and constituent matters each year; (2) providing the public with fair and adequate notice of pending actions; and (3) archiving and providing access to over 100 years of important County records and documents. The range of specific duties is extremely diverse and includes compliance with highly technical legal requirements (e.g. passage of legislation, fair information practices, "sunshine" law, ADA, financial disclosure) and "customer" service for agencies and citizens (e.g. research, retrieval and acceptance of documents). Reprographics Division The Reprographics Division is responsible for reproducing, binding and mailing documents from all county departments and agencies. Legislative Auditor's Office The Legislative Auditor's Office provides comprehensive research, drafts legislation as requested, supports council committees by conducting research and writing committee reports, assists in the oversight of the independent audit, prepares special studies and limited scope performance reviews, and serves as a legislative reference for state legislation. Personnel and accounting functions are performed out of this office. W. COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Objectives Clerk's Office -Council and Committee Services Sections 1. Complete minutes of council and committee meetings within 30 days of meeting date. 2. Provide copies of official Council/County of Hawai'i records within 30 days of request. 3. Archive, scan and data input Council/Clerk records from 1984 to 1998, which will not be computer accessible in 2005 because of the migration of records off the County's Wang computer system. (Phase 1 -continued). Reprographics Division 1. Process all documents submitted by departments for duplication within two business days. 2. Process all pieces of mail that are delivered no later than 2:45 p.m. by departments to the Machine Room on the same day. 3. Distribute incoming postal mail at 101 Aupuni Center within two hours from receipt. 4. Develop criteria by which certain documents and mail items must be paid by the department generating the document or item (ie. federal and state grants, newsletters to outside groups). Legislative Auditor's Office 1. Draft reports for Committee items necessitating action by the Council describing Committee discussion and recommended Council action. 2. Prepare reports to the Council for the County's representative regarding the Hawaii State Association of Counties' executive committee meetings. 3. Screen state legislative bills having potential county impact of interest to the County Council and prepare a list for the council members on a timely basis. 4. Prepare legislative testimony on measures at the request of council members for submittal to the state legislature. 5. Facilitate the conduct of the county's annual independent audit report as required by the Hawaii County Charter. 6. Attend Council's budget and program review sessions conducted by the Committee on Finance and prepare a report for the Committee to the Council. 29 COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Highlights ACTIVITIES During the year the Council held 25 regular meetings and 4 public hearings. The Council's Committees conducted a total of 81 regular meetings, 2 special meetings, 5 workshops, 7 public hearings and 4 site visits. During this period, the Council processed approximately 1,950 public communications, approved 126 resolutions and enacted 154 bills into law. Noteworthy legislation include adopting a balanced operating budget of $205,387,171; appropriating $6,000,000 in fuel tax monies for numerous road and bridge maintenance projects; closing loopholes relating to condominiums on agricultural land, strengthening the law regulating dangerous dogs, making the County's initiatives against "Ice" a priority, and adopting an expanded Code of Ethics law to apply to all County employees, lowering the commercial building height limit in North Kona from 90 feet to 45 feet, fixing a rate for consumption of recycled water, supporting native forest dedications by closing a loophole in the law, and promoting greater participation in the native forest dedication program by lowering the required minimum land area. As part of the budget, the Council appropriated $900,000 to a broad range of human service programs throughout Hawaii County. Funding provided sustainability to 43 nonprofit organizations covering substance abuse treatment and prevention, family support services, transportation, AIDS care and prevention, homeless and spouse abuse shelters, and mediation/dispute resolution. In review its review of proposed development projects, the Council balanced its decisions of allowing quality growth with the opportunities created for jobs, affordable housing and improved infrastructure. The Council also recognized that the expansion of the County's real property tax base as a result of increased assessments for highest and best use through zoning would support, in part, the demands placed on the delivery of services. Over 260+ acres of land lands were rezoned to accommodate various agricultural, residential, resort, commercial and industrial projects in the county. Every project was reviewed on its merits and assured that it was consistent with goals and policies in the General Plan. Approved change of zone applications contained conditions as necessary to address water, traffic, solid waste, drainage, parks, police, fire, historic sites and affordable housing. Additionally, 80+ acres of land was reclassified under its statutory authority from the State Land Use Agricultural to Urban or Rural Districts by the Council. COUNTY COUNCIUCLERK COUNCIL/CLERK Program Highlights (continued) The Council also appropriated major funding for capital improvement projects in every district, including but not limited to the following: DEPARTMENT OF PUBLIC WORKS ADA Curb Ramp and Facility Improvements Upper Waiakea Stream Flood Control Improvements Alii Drive Culvert Replacement West Hawaii County Building Kahului-Keauhou Parkway Kuakini Highway Improvements Palani Road Safety Improvements Paniolo Drive Sidewalk Improvements Wood Valley Road Repairs DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Kealakehe Demonstration Wetlands -Pilot Cell Puakaa Colector Sewer FIRE DEPARTMENT Keaau Fire Station POLICE DEPARTMENT Microwave Relocation & System Renovation Police 800 Megahertz Conversion DEPARTMENT OF PARKS AND RECREATION Honokaa Pool -Renovation Islandwide Repairs to Facilities and Play equipment Upgrade Pahoa Village Resource Park 31 COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Highlights (continued) The County was required, among others, to implement Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements — and Management's Discussion and Analysis —for State and Local Governments during fiscal year 2002. That accounting pronouncement established a whole new financial reporting framework for state and local governments. The result was the biggest change in the history of public -sector accounting and financial reporting meant to improve government's operational accountability by highlighting the big picture that was sometimes lost in the details. Despite the significant change in government reporting, the Council's Financial Audit Report for FY2001-2002 was issued within the time authorized by the Government Finance Officers Association. The Council authorized the mayor to execute a Memorandum of Agreement (MOA) with the State Department of Hawaiian Home Lands (DHHL) to resolve the longstanding issue of County jurisdiction on DHHL property and the corresponding services. The MOA represented a culmination of numerous meetings, revisions, and agreements, which would serve the people on DHHL land as well as the County. Knowing that solid waste diversion is a critical component to extending the life of its landfills, the Council set a County goal of 50% and 80% diversion of solid waste from any landfill within five and ten years, respectively, from January 23, 2003. It also accepted the Final Draft Update to the Integrated Solid Waste Management Plan for the County of Hawai `i in compliance with state statutes. Specifically, the Council desired input and an opportunity to collaborate with the mayor in the evaluation of proposals for an Integrated Solid Waste diversion technology by designating the chair of the Committee on Parks and Environmental Management to sit on the RFP evaluation committee. A Water System Improvement District for the Kona Coastview and Kona Wonderview Subdivisions moved one step closer to reality when the Council directed the Water Supply manager to proceed with the bid process for the engineering, design and construction of the ID thereby creating, defining and establishing the ID. In response to neighborhood concerns in Chong Street Subdivision, the Council initiated an improvement district by asking the Director of Public Works to investigate roadway and drainage improvements. Upon receipt of the Director's report detailing infrastructure alternatives and cost assessment proposals for individual lot owners, the Council will hold public hearings on the report in order to determine whether to proceed with the improvement district process. 32 COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Highlights (continued) Vigorous Council support and lobbying of the State Legislature and Administration for $16 million for the Veterans Affairs State Home project resulted in a successful commitment to a portion of the total 200 -bed project. The Home will be the only one of its kind in the State and will create an educational value in conjunction with the University of Hawaii School of Nursing and other clinical/professional fields by providing students a hands-on experience in geriatric nursing 33 COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Measures "Submitted within period allowed by contractual time extension. See discussion in Program Highlights. Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Council Meetings/Staff Support 25 24 24 Council Special Meetings/Staff Support 0 1 1 Committee of the Whole Meetings/Staff Support 0 0 0 Committee Meetings/Staff Support 81 80 80 Committee Site Visits/Staff Support 4 0 2 Committee Special Meetings/Staff Support 2 0 4 Council Public Hearings/Staff Support 4 4 1 4 Committee Public Hearings/Staff Support 7 6 6 Committee Workshops/Staff Support 5 2 2 Subcommittee Meetings/Staff Su ort 0 2 0 Number of Committee Reports/Per Committee Action 280 275 290 External Audit Report Submitted On Time 100% 100% 100% Prepared testimonies before State Legislature 48 50 55 List prepared of State bills of county impact 290 300 300 HSAC Meetings Supported With Reports 10 10 meetings 10 Number of pages du licated 4,537,991 5,000,000 5,000,000 Number of pieces handled for mailing 372,281 1 380,000 380,000 "Submitted within period allowed by contractual time extension. See discussion in Program Highlights. Program Expenditures 34 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 49 49 50 Salaries and Wages 1,529,444 1,610,764 1,699,260 Operations 626,221 1,210,244 1,768,909 Equipment 18,669 41,100 76,650 Program Total 2,174,334 2,862,108 3,544,819 34 COUNTY COUNCIUCLERK COUNCIL/CLERK Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Council Chairperson I 1 1 Council Member 8 8 8 County Clerk I 1 1 Deputy County Clerk 1 I 1 Legislative Auditor I 1 1 Administrative Assistant to the Legis Auditor I I 1 Council Aide I1I 8 8 8 Council Legislative Assistant 3 3 1 3 Council Services Assistant I I l 1 Council Services Assistant II 4 4 4 Council Services Supervisor 2 2 2 Duplicating Machine Operator 3 3 3 Executive Assistant to the Council Chair 1 1 I Fiscal/Program Review Auditor 1 I I Legal Specialist - - I Legislative Analyst III 1 1 I Legislative Auditor Assistant II 5 5 5 Legislative Auditor/Research Assistant I I 1 Legislative Information & Reference Technician 1 1 I Personnel -Senior Account Clerk I I 1 Senior Clerk -Steno ra her 1 1 I Senior Duplicating Machine Operator I I 1 Special Assistant I 1 1 Supervising Duplicating Machine Operator I I 1 Total 49 49 50 35 COUNTY COUN ELECTIONS DIVISION Program Description The Elections Division is responsible for all election activities in the County. Including the administration of State and County elections, voter registration, voter education, conducting absentee voting, establishing new polling places, recruiting and training election day officials, tabulating ballots, redefining district boundaries during reapportionment, proposing election legislation, verifying signatories on petitions and nomination papers, and maintaining the voter register. Program Objectives 1. Implement Internet voting for Uniformed and Overseas Citizens (UOCAVA). 2. Provide Direct Record Election System in all absentee walk and election day precincts. 3. Assign Tax Map Key numbers to all registered voters addresses. 4. Train one teacher in each State High School in the County to serve as a voter registration liaison. 5. Conduct voter education and voter registration programs for high school seniors and community organizations. Program Highlights During the 2002 elections, 35,647 votes were cast at the primary election and 50,368 votes were cast at the general election. The Elections Division recruited and trained 555 election officials to conduct the elections. Approximately 33,000 transactions were processed to the voter register and 25,978 applications were processed for absentee ballots. The Elections division scheduled Deputy Voter Registrar classes in all districts. A total of 129 registrars were deputized. To update the voter registration address file, the Elections Division worked with a questionable address file of 7,250 voters. 3,693 letters were mailed out to obtain house numbers and street addresses. There were approximately 2,300 responses and updates were made to their records. The Elections Division assisted the State Office of Election in conducting the First and Second Special Elections for the Second Congressional Seat on November 30, 2002, and January 4, 2003. 36 COUNTY COUNCIL/CLERK ELECTIONS DIVISION Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Registered Voters 87,478 82,000 93,000 Deputy Voter Registrars Trained 129 110 135 Voter Registration Satellite Stations 26 26 26 Certificates of Registration Issued 60 75 65 Cancellations of Registration 1,125 2,500 1,180 Deceased Voters Deleted 767 1,200 820 schools Partici atin in Voter Education 15 7 15 ith # of Students Re istered 578 600 600 Reapportionment Meetings Attended - 0 - Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 17 18 18 Salaries and Wages 418,880 189,610 409,149 Operations 296,034 273,270 162,605 Equipment 7,127 8,000 11,900 Program Total 722,041 470,880 583,654 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Elections Clerk I Temporary 9 9 9 Elections Clerk II - 2 2 Elections Program Manager 1 1 1 Elections Program Specialist II I 1 1 Election Warehouse Worker I Temporary 4 4 4 Election Warehouse Worker II Temporary I 1 1 Senior Election Clerk I - - Total 17 18 18 37 C'O UNTY PHYSICIAN COUNTY PHYSICIANS DEPARTMENT SUMMARY Mission Statement To render medical opinions, advise on medical matters and conduct physical examinations as requested by the Mayor's Office and other agencies of the County. Department Goals To assist the County in creating a safe and healthy environment for its employees by providing professional medical service. Program Description 1. Provides pre-employment, PUC and other authorized physical examinations. 2. Provides review of workers' compensation claims. 3. Reviews certain sick leave cases. 4. Assists in police investigations and coroner's cases. 5. Advises County on medical matters. Program Objectives Continue to serve the County diligently as in the past. Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 4 4 4 Salaries and Wages 102,942 102,942 102,942 Program Total 102,942 102,942 102,942 Funding Source and Position Count General Fund $ 102,942 General Fund 4 Grant Revenue $ - Grant Revenue - Total Budget: $ 102,942 Total Number of Positions 4 W. COUNTY PHYSICIANS COUNTY PHYSICIANS Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request County Physician 1 1 1 Assistant County Physician 1/2T 1 1 1 Assistant County Physician 1/4T 2 2 2 Total 4 4 4 39 D T oYSST O, DATA SYSTEMS DEPARTMENT SUMMARY Mission Statement To provide quality information technology services to assist County Agencies to best serve the public. We will do this with professionalism, technical expertise, and by working together. Department Goals 1. To keep the computer systems, computer applications, and data processing operations running smoothly. 2. To coordinate and assist County department and agency efforts to implement computer systems and applications consistent with the County's overall priorities and available resources. 3. To plan, coordinate, and assist with the development of a countywide Geographic Information System. 4. To expand and enhance countywide computer networks to enable computer system interconnectivity and information sharing among all departments and agencies. 5. To improve individual employee capabilities and productivity through computer training. 6. To provide opportunities for the general public to access County government records and to transact business with the County government using computer technology. 7. To develop common data processing policies, standards, and procedures to guide County departments and agencies. 8. To migrate from the existing Wang computer systems environment to current PC -LAN based technology. Program Description The Data Systems Department provides leadership in coordinating the use of computer systems for the County government. It manages and operates the County's main computer systems and related telecommunications networks. Data Systems Department also processes the County's important financial applications such as accounting, budget, purchasing, payroll, sewer billing, and inventory control. It provides advice and support for numerous computer systems and applications utilized by various County departments and agencies, performs systems analysis and programming functions, maintains data security, and conducts in-house computer training classes. It provides advice and assistance on the acquisition of computer systems. Data Systems Department also provides countywide leadership and coordination in the Geographic Information Systems area. Funding Source and Position Count General Fund $ 876,385 General Fund 17 Grant Revenue $ - Grant Revenue - Total Budget: $ 876,385 Total Number of Positions 17 ,ll DATA SYSTEMS DATA SYSTEMS Program Objectives 1. Complete the FRESH Project implementation 2. Develop a Disaster Mitigation & Recovery Plan for information technology in line with the County's overall Business Continuity Plan 3. Develop a migration plan/schedule for statewide computer applications currently used by the County 4. Develop island -wide telecommunications infrastructure to support information technology 5. Develop countywide GIS utilization capability through Internet -based mapping 6. Develop plans to migrate existing Windows NT to Windows 2000/2003 server environment 7. Develop a hardware/software upgrade plan 8. Expand computer network infrastructure and services for County organizations located in West Hawaii 9. Develop a County "Intranet" to improve internal County communications 10. Assist Planning Department with the implementation of a new permit tracking application to replace the current application running on the Wang System 41 DATA SYSTEMS DATA SYSTEMS Program Highlights Computer Applications The department performed software maintenance on numerous computer applications at the request of County departments and agencies. In addition, several new software projects were undertaken during the year. Three older applications were rewritten and transferred from the County's minicomputer system to modern PC -LAN based systems: • Dog Licensing • Bicycle Licensing • Election Division Timekeeping System Several new computer applications were also implemented during the year: • Office Records/Case tracking system for the Corporation Counsel • Community Oriented Prosecution (COPs) database for the Prosecuting Attorney • Correspondence tracking databases for Civil Service and Prosecuting Attorney During the fiscal year, substantial progress was made on several other major software projects: • Implementation of a Records Management System for the Fire Department • Replacement of the Building Permit System for Public Works • Replacement of the Planning Permit System for Planning Department • Replacement of the reference materials database for Research & Development • Search for a new integrated Financial Management System Geoeraphic Information Systems (GIS) Meetings were held throughout the year with County departments and agencies with an emphasis upon County organizations directly involved in emergency mitigation and planning (Civil Defense, Police, and Fire). Notable progress in the GIS area included: • Designated County roads in digital format for Public Works Department • Emergency Facilities mapping for Civil Defense • Assistance for Hazard Mitigation Plan Draft for Civil Defense • Historical Hazards Database (wildfires, flooding, tsunami inundation, lava flows) • Assistance in acquiring TMK digital parcel layer for Planning Department 42 ROMAN - 43TI MAMI DATA SYSTEMS Program Highlights (continued) PC/Local Area Networkine With the increased requirements for Personal Computers in the day-to-day operations of the County, the department has concentrated its efforts to expand the Local Area Network and Wide Area Network, as well as establishing Network security measures. Highlights for the fiscal year include: • Installed and configured 60 Personal Computers to the County Network. • Processed 7000 calls for assistance to the department's Help Desk. • Added Highways, Wastewater, Automotive and Fire to the Wide Area Network. • Scheduled 20 training classes for 150 County employees in the use of computer applications. • Initiating a contract with Oceanic Time Warner Cable to provide fiber optic connectivity to County offices through the Department of Commerce and Consumer Affairs. County Web Site (www.co.hawaii.hi.us): Although there are frequent and daily updates to the County web site, some of the enhancements for the fiscal year are: • Acquired and set up the mailing list for the weekly County Newsletter. • Automated the web site updates for Department of Pubic Works and Civil Defense. • Weekly County Newsletter • TMK Map Images • Project Updates for East, West, and North Hawaii. • Links to County of Hawaii Maps. • County Annual Report 2001-2002 43 DATA SYSTEMS DATA SYSTEMS Program Measures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Computer Systems Total Mini -Computer Systems (Wang systema) 4 3 1 Total Servers 16 12 21 Total Computers Inter -Connected in the Wang Network 3 Total systems connected to Windows WAN (Wide Area Network 12 12 31 Total Dial -Up Lines for Central Wang Computer 11 4 1 Computer Applications Total Running on C&C, State, Federal, Outside Computers 8 8 8 Total Running on in-house Mini -Computers 23 7 0 Total Running on in-house LANs and PC Systems NOTE: The Increase In number of computer applications running on LAN's (Local Area Networks) and PC Systems resulted from contacting County departments in Fall 2003 as to what they currently have running. 103 63 117 GIS Applications 5 11 13 GIS Data Layers Public Domain In-House/Coun ofHawai'i 62 22 62 19 65 29 Other Work Statistics Primary Computer System Uptime During Normal Work Hours 247 days x 8.75 hrs x 4 Systems 99+% 99% 99% Processing Completed On/Before Due Date 22 Deadlines Per Month 90% 95% 95% Mandated Work Requests Completed on Time 100% 100% Measure is no longer applicable Computer Training Classes and Workshops Offered 2025 25 Computer Training Classes Attendees 150 200 200 DATA SYSTEMS DATA SYSTEMS Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 17 17 17 Salaries and Wages 718,084 720,348 713,480 Operations 113,594 102,270 131,305 Equipment 25,510 28,370 31,600 Program Total 857,188 850,988 876,385 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Director of Data Systems 1 1 1 Computer Operator I 1 1 1 Computer Operator II 1 1 1 Data Processing Clerk 2 2 2 Data Processing Manager 1 1 1 Data Processing Support Coordinator 1 1 1 Data Processing Systems Analyst I 5 5 5 Data Processing Systems Analyst II 3 3 3 Geographic Information Systems Analyst III 1 1 I Private Secretary 1 1 1 Total 17 17 17 45 E 17 L DDERLY ACTIVITIES AL&I ELDERLY ACTIVITIES DEPARTMENT SUMMARY Mission Statement To provide a wide array of services for the public with excellence, integrity and aloha. Department Goals Coordinated Services Unit 1. To promote self-sufficiency by providing services by which recipients may be helped to achieve, restore, or maintain independent living and self-direction. 2. To prevent or reduce premature or inappropriate institutional care through the provision of home-based care which would allow the recipient to remain in or return home. Retired & Senior Volunteer Proeram 1. To continue to develop a variety of opportunities for community service for persons 55 and over who are willing to share their experiences, abilities and skills for the betterment of their communities and themselves. 2. To ensure that volunteer assignments are consistent with the interests and abilities of the volunteers and the needs of the communities served. 3. To ensure that volunteers are provided the needed orientation, in-service instructions, individual support and supervision, and recognition for their volunteer services. Nutrition — Conare¢ate Nutrition Services 1. To provide meals to individuals 60 years of age and older in congregate settings. Each meal will meet the recommended dietary allowance (RDA) as established by the Food and Nutrition Board of the National Academy of Sciences. 2. To provide nutrition and health education, assessments, and other appropriate services for older individuals. Funding Source and Position Count General Fund $ 1,455,630 General Fund 56 Grant Revenue $ 1,234,089 Grant Revenue 98 Other $ 230,000 Other - Total Budget: $ 2,919,719 Total Number of Positions 154 46 ELDERLY ACTIVITIES DEPARTMENT SUMMARY Department Goals (continued) Nutrition — Home Delivered Meal Service 3. To deliver meals to the homes of individuals 60 years of age and older who are homebound due to illness or disability. Each meal will meet the recommended dietary allowance (RDA) as established by the Food and Nutrition Board of the National Academy of Sciences. Senior Community Services Employment 1. To provide low-income seniors 55 or older with current work experience in their vocational fields of interest to prepare them to compete successfully for jobs in the workforce at large. 2. To place these seniors in public sector or 501 C-3 private non-profit agency work sites that provide community services, preferably to the elderly (seniors serving seniors). 3. To assist these seniors in achieving a sense of fulfillment and independence that may enhance their self-esteem through attaining productive employment that contributes meaningfully to the communities they live in. M ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Description The Coordinated Services Program for the Elderly (CSE) provides comprehensive and coordinated services for older adults 60 years and older, with the exception of CSE's Chore/Transportation contract, which serves individuals 18 years and older. CSE staff (27 full-time and 2 part-time) is responsible for providing Information and Assistance, Outreach, Chore, Transportation, and Other Support Services, such as ID Card Issuance, Advocacy, Personal Care, Financial Management, etc. The Coordinated Services Program is also a volunteer station for the Senior Companion, Sage Plus, and Sage Watch programs. Program Objectives The CSE staff will strive to promote maximum independence, optimum health, personal dignity and self -enrichment by: 1. Providing Information and Assistance Services to 3,500 older adults. 2. Providing Outreach Services to 1,050 adults. 3. Providing Transportation Services to 1,100 older adults and accomplishing 33,000 trips annually. 4. Providing 60 individuals with disabilities/older adults with 4,066 hours of chore services annually. Program Highlights • Staff provided 4,650 seniors with information and assistance services and 1,148 seniors with outreach services. 2,089 referrals such as food stamps, Medicaid, SSI benefits, housing assistance, legal aid, energy assistance, etc. were made. • Staff provided transportation services to 45 individuals under 60 years with disabilities and accomplished 945 trips. • Staff provided transportation services to 1,178 seniors and accomplished 38,490 trips. • Staff provided 567 individuals with tax assistance. • Staff issued the Hawaii County Senior Identification Cards to 838 seniors 60 years and older. IF ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Highlights (continued) • Staff provided 61 clients with chore services and accomplished the contract amount of 4,066 hours with the Hawaii County Office of Aging and the State Department of Human Services. • Staff provided 1,078 seniors with other support services which included friendly visiting, financial assistance, interpreting/translating, letter writing & reading, case management, telephone reassurance, etc. • 98% of the seniors, surveyed by Coordinated Services -"In Home Chore Services" evaluation, felt that the services were provided professionally, thoroughly, with integrity and Aloha; that staff was more willing to assist. • Driver training was provided for 20 CSE staff. • Multi Media First Aid training was provided for 15 CSE staff. • The Coordinated Services staff scheduled two recognition luncheons (East and West Hawaii) and honored 90 RSVP, Sage Plus, and Senior Companions volunteers who unselfishly volunteered their services for the program. Program Measures *Contract Purchase of Service Objectives for Title III and P.O.S. are with the Office of Aging and DHS M FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate *Information and Assistance Number of Seniors Served 4,650 3,500 3,500 *Outreach Number of Seniors Served 1,148 1,050 1,050 *Transportation Number of Seniors Served 1,178 1,100 1,100 Total Tris 38,490 33,000 33,000 *Chore Number of Seniors Served 61 60 60 Total Hours 4,066 4,066 4,066 *Contract Purchase of Service Objectives for Title III and P.O.S. are with the Office of Aging and DHS M ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 29 29 29 Salaries and Wages 796,484 851,118 795,786 Operations 76,413 122,886 154,186 Equipment 11,958 7,000 12,200 Program Total 884,855 981,004 962,172 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Clerk III 1 1 1 Community Service Program Assistant I 8 8 8 Community Service Worker 1 7 7 7 Community Service Worker 1/2T 1 1 I Community Service Worker I Hrly 1 1 I Community Service Worker III 6 6 6 Departmental Data Processing Coordinator I 1 1 1 Elderly Activities Operations Assistant Director 1 1 I Program Director III Older Adults 2 2 2 Total 29 29 29 50 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Program Description The Retired and Senior Volunteer Program (RSVP) provides diverse and meaningful volunteer opportunities for persons 55 years and older. Through volunteering RSVP volunteers are able to remain active, contributing members of the community thereby enhancing the overall quality of their lives. Their volunteer services also help private non-profit and public agencies (volunteer stations) to deliver services to meet a wide range of community needs. Some examples of RSVP volunteer assignments include: tutoring elementary students; helping in libraries; delivering meals on wheels; helping at congregate nutrition sites; screening blood pressures; instructing senior crafts and activities; assisting with senior transportation; doing friendly visiting and telephone reassurance; entertaining in hospitals and care homes; helping at blood banks, food banks, non-profit health agencies and museums; staffing public information booths; helping in hospitals; beautifying public areas; installing grab bars; and assisting with community events and special projects of agencies. Program Objectives Enhance the overall quality of life, i.e., maximum independence, optimum health, personal dignity, and self -enrichment of persons 55 years and older by: 1. Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years and older. 2. Assisting significantly in meeting community needs by providing 150,000 hours of volunteer service in a minimum of 170 volunteer stations. 3. Providing 50 volunteers in elementary schools to tutor children who are reading below grade level. 4. Providing 350 volunteers to enable Hawaii County Nutrition Program to carry out its congregate meals program. 51 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Program Highlights RSVP service highlights include: • 200 plus volunteers served 1,565 hours collecting school supplies for 3,500 plus needy elementary students. • Volunteers recruited about 275 new blood donors through tele -marketing in cooperation with the blood bank as part of the Homeland Security effort. • Volunteers distributed the following brochures to seniors and general public as part of the Homeland Security effort: "Hurricane Preparedness" "Tsunami Killer Waves" "Four Simple Things You Can Do This Weekend to Protect Your Family Against Earthquakes" "Hawaii Homeland Security Advisory System" "Check for Safety" "I" Line of Response" • Volunteers assisted with many community projects such as: Kupuna Softball Tournament, Kupuna Hula, Volcano Rim Run, Aids Bike-athon, Heart Walk, March of Dimes, East & West Hawaii blood banks, UH Hilo Golf fundraiser, Big Island Marathon, and many more. • 80 plus volunteers staffed the information booths at both County buildings and Police Department in Hilo. • 398 volunteers served 43,777 hours to help provide meals to seniors at 15 County nutrition sites. • Three volunteer recognition luncheons were held to honor volunteers for their service. More than 1,000 volunteers attended. • Volunteers assisted in the completion of nearly 300 home safety self - assessments by seniors in cooperation with the Home Safety Monitoring Program as part of the Homeland Security effort. About than $15,000 worth of gift certificates and home safety security items (i.e. smoke alarms, fire extinguishers, night lights, cordless telephones, grab bars, etc.) funded by a Lowes grant to Home Safety Monitoring were distributed to seniors who completed the home self-evaluation process to improve their respective home situations. • 94 volunteers provided 5,283.5 service hours to assist elementary students with reading problems. • 32 volunteers provided 963 hours to the County's Meals on Wheels program to deliver meals to homebound seniors. 52 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Program Highlights (continued) • The RSVP Advisory Council completed its annual evaluation with over 800 volunteers and 100 volunteer stations responding: From Volunteers: • 99.6% like their volunteer work • 98.7% believe their volunteer work is really needed where they volunteer. • 99.4% feel that volunteering helps to make their lives better. • 99.1 % feel their volunteer time is spent productively. • 98.9% feel their volunteer work is appreciated. From Volunteer Stations (agencies): • 85% feel the volunteers are of significant value and 15% feel they are valuable to the agency. • 84% rated volunteers work as excellent, 15% good and 1% satisfactory. Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Number of Volunteers 1533 1,200 1,200 Number of Volunteer Hours 175,787.5 150,000 150,000 Number of Volunteer Stations 186 170 170 Number of Volunteer School Tutors 94 50 50 Number of Nutrition Volunteers 398 350 350 Percent Volunteer Satisfaction 99.6% 95% 95% Percent Volunteer Station Satisfaction 100% 95% 95% Program Expenditures 53 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 5 5 5 Salaries and Wages 164,620 171,620 165,364 Operations 80,626 86,297 92,848 Equipment 1,433 2,000 - Pro ram Total 246,679 259,917 258,212 53 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Community Service Program Assistant I 2 2 2 Program Director IV Older Adults) 1 1 1 Van Driver 1 1 1 Total 5 5 5 54 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Description Conumate Nutrition Services The Older Americans Act authorized funding for local community programs to provide nutrition services to the elderly. The congregate meals program was designed to provide older individuals, aged 60 and older, with at least one low cost, nutritious meal, five days a week in a congregate setting. The program includes nutrition and health education, health assessments, recreational activities and other appropriate services for older individuals. Home Delivered Meal Service The Older Americans Act authorized funding for local community programs to provide nutrition services to the elderly. The home delivered meals program or "Meals on Wheels" is an integral part of a community based health care system. Participants receiving home delivered meals are aged 60 and older and homebound due to illness or disability. The home delivered meals program provides at least one low cost, nutritious meal, five or more days a week, delivered directly to the participants' homes. Program Objectives Conuesate Nutrition Services 1. To provide 80,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 900 older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout Hawaii County by June 30, 2005. Home Delivered Meal Service (Meals on Wheels) To deliver 70,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 500 frail, homebound older individuals, aged 60 and older, throughout Hawaii County by June 30, 2005. 55 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Highlights This year, due to the growing numbers of frail, disabled elderly individuals in Hawaii County, over 80,000 "Meals on Wheels" were served! This is the most that the Hawaii County Nutrition Program has ever served in one fiscal year, and was made possible through a transfer of funds from the congregate program, which provides meals to more able-bodied seniors. Nutrition surveys completed by all senior participants showed that the majority of seniors who attended the congregate meals program were at low nutritional risk (45%). In contrast, the majority of frail/disabled seniors who receive Meals on Wheels were in the high risk category (54%). In October, staff of the Hawaii County Nutrition Program organized the East Hawaii Primetime Health Fair. The fair featured Dr. Terry Shintani, flu shots, glucose/cholesterol tests, and a variety of educational and fun activities. The fair was supported by funding from the Hawaii County Council, which enabled over 800 seniors to attend from the Honoka`a, Hamakua, Hilo, Puna and Ka`u districts. In March, nursing students from UH — Hilo worked with the Nutrition Program staff to develop educational materials on dietary calcium, and its effect on bone health. Along with a brochure, display board and presentation, the students also promoted the importance of calcium through the "Seniors Living in Paradise" TV show. As a public service, the Hawaii County Nutrition Program was the contact agency for information and/or brochures for the general public. Throughout the year, the Hawaii County Nutrition Program has held special district events, including "Winterfest" for seniors living on the Hamakua coast, and "Volcano Explorations" for seniors from the Hilo and Puna areas. This year's results of the P&R Service Survey for the Hawaii County Nutrition Program show that: 100% of senior participants surveyed felt that we provided quality service 100% felt that services were provided with integrity 100% felt that services were provided with aloha 64% rated service as more than satisfactory; 36% rated as satisfactory 56 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Con re ate Nutrition Services 27 27 27 Unduplicated Elderly Served 1,006 900 900 Total Meals Served 82,056 85,000 80,000 Home Delivered Meal Service 2,842 15,750 91,750 Unduplicated Elderly Served 579 550 500 Total Meals Served 80,891 72,000 70,000 Educational Sessions 1 1 I Unduplicated Elderly Served 1,239 1.200 N/A Total Number of Sessions 319 300 N/A Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 27 27 27 Salaries and Wages 459,017 493,830 491,862 Operations 527,192 638,304 734,801 Equipment 2,842 15,750 91,750 Program Total 989,051 1,147,884 1,318,413 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Clerk HI 1 1 1 Community Service Worker III 1/2T 15 15 15 Community Service Program Assistant II 1 1 1 Home Delivered Meals Worker Hrly 6 6 6 Program Director IV Older Adults 1 1 I Van Driver 1 1 I Van Driver 1/2T 1 1 1 Total 27 27 27 57 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Description The Senior Community Services Employment Program (SCSEP) is funded by Title V of the Older Americans Act. The U.S. DLIR channels it to our State's Workforce Development Division. WDD subcontracts with HCOA which farms out this part-time training and temporary employment program to the Senior Employment Program (SEP), which is under P&R's Elderly Activities Division. According to the Federal Re ig ster, the purposes of SCSEP are dual: (1) Provide useful part-time community service assignments for economically disadvantaged seniors and (2) promote their transition to unsubsidized employment. I.e., assist low-income seniors 55 or older to get employed in jobs not subsidized by this program—i.e., not paid for through federal funds designated for SCSEP. Its administration includes planning, budgeting, and personnel management as well as job counseling, development, referrals, and placements into unsubsidized jobs. SEP places enrollees at community service agencies that provide work sites, supervision and training for the enrollees in their fields of interest. At their work sites around the island, the enrollees gain current work experience and current work references that the enrollees are to use to get themselves hired into jobs outside of the program. The enrollees have the chief responsibility of making and getting the most out of their community service placements to increase their employability and prospects of successfully mainstreaming into the workforce at large. Since federal funds pay for enrollee wages and fringe benefits, only public sector agencies and nonprofit organizations (501 C -3's) qualify as host agencies. In addition to training provided by host agencies, the enrollees attend county workshops. And, the SEP staff provide supportive services, such as counseling, safety supplies as applicable, and referrals to other agencies to assist the enrollees. With all of this support, the enrollees understand that SEP is basically a preparation -to -return -to work program and that their ultimate goal is to become independent from SEP and be on their own. Program Objectives 1. Place 20% of the allotted slot level or 8 enrollees into unsubsidized jobs by FY's end. 2. Place 50% or 21 of the enrollees into community service positions that serve seniors during the FY. 3. Provide services to a cumulative total of 59 enrollees by FY's end. 1.4 x 42 = 58.8 or rounded up to 59 4. Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by FY's end. 0 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Highlights Highlights from July 1, 2002 through June 30, 2003 include: • The Program Director IV and Account Clerk promoted the program at various events: - Big Island Workplace Connection's "Employers' Fair" August 26, 2002. - Big Island Workplace Connection's "Job Fair" August 27, 2002. - "East Hawaii Prime Time Health Fair" on October 18, 2002. • The Mayor proclaimed September 22-28, 2002 as "Employ the Older Worker Weep' to advance the hiring and promotion of seniors in the County of Hawaii. • The Program Director IV submitted for publication in the Sunday edition, September 22, 2002, of the Hawai'i Tribune -Herald an article and photograph of Senior Employment staff with the Mayor and the P&R Director to advance the hiring and promotion of older workers during "Employ the Older Worker Week." • The following enrollee placements were arranged in host agencies serving both general and elderly communities: Placements in the General Community: 2 in Recreation, Parks & Forests Placements in the Elderly Community (Seniors Serving Seniors): 8 in Project Administration 1 in Health and Home Care 1 in Housing/Home Rehabilitation 14 in Recreation/Senior Centers 11 in a Nutrition Program 3 in Transportation 3 in Other 3 out of 5 enrollees (60%) were placed at work sites of the following agencies to provide them with needed assistance: 26 in County Agencies 4 in State Agencies 2 in Federal Agencies 11 in Nonprofit Agencies (501 C -3's) The Program Directors II and IV successfully surveyed our services from 37 enrollees and 29 host agencies. The results show a very positive response overall. 59 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Federal Funded Positions 43 42 42 Number of Applicants Served 113 80 80 Number of Applicants Enrolled During the Year 61 59 59 Number of Enrollees Successfully Placed in Jobs 11 8 8 Site visits 179 175 175 Promotional Coverage of Program 11 8 8 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Reguest Number of Positions 93 93 93 Salaries and Wages 325,739 355,457 355,457 Operations 7,703 21,165 21,775 Equipment 1,566 4,300 3,690 Program Total 335,008 380,922 380,922 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1/2T 1 1 1 Program Director II Older Adults 1 1 1 Program Director IV Older Adults 1 1 1 Senior Community Services Aid Hrly 70 70 70 Senior Community Services Aid Hrly Temp 20 20 20 Total 93 93 93 ENVIRONMENTAL MANAGEMENT ENVIRONMENTAL MANAGEMENT DEPARTMENT SUMMARY Mission Statement To protect, preserve and enhance the environment of Hawaii County through the effective, economical, and wise management of our waste streams. Department Goals 1. To continually make improvements to the County's waste management systems through planning, operations, community outreach, and promotion. 2. To become financially self-sufficient. 3. To maximize convenience to the public. 4. To aggressively develop economic opportunities to divert, recover, reuse or recycle the County's waste streams. 5. To utilize the best available technology to minimize waste volume and/or tonnage. 6. To meet or exceed all applicable State and Federal rules, regulations and permit requirements. 7. To dispose of abandoned vehicles left on County roads within one week. 8. To eliminate the backlog of the Vehicle Disposal program by January 2005 in Kona and by January 2007 in Hilo. 9. To plan, operate and maintain an efficient and effective accounting and billing system. 10. To encourage and create opportunities within the department for managers and supervisors to accept and respond effectively to the changing demands of the public. 11. To provide the best service at the least cost while balancing the needs and desires of the administration, council, unions, and general public. 12. To manage and maintain a safe and committed workforce. Funding Source and Position Count General Fund $ 785,229 General Fund 16� Grant Revenue $ Grant Revenue - Total Budget: $ 785,229 Total Number of Positions 16 61 ENVIRONMENTAL MANAGEMENT ADMINISTRATION Program Description The Environmental Management Director will serve as technical advisor to the Mayor, Managing Director, Environmental Management Commission, and County Council on matters pertaining to wastewater treatment and disposal, solid waste maintenance and disposal, resource recovery, the recycling and disposal of all vehicles, and the removal of the derelict and abandoned vehicles. The Environmental Management Administration Office provides personnel management, accounting and billing support services as well as providing general supervision and control of the administration and operation of the Wastewater and Solid Waste Divisions. The Environmental Management Administration Office also provides personnel, clerical, technical and financial support for the Environmental Management Commission. Program Objectives 1. Maintain landfill tipping fees at a level matching commercial usage of Solid Waste services, approximately 50% of Solid Waste Fund expenditures, within 5 years. 2. Maintain Sewer fees at a level to cover expenses of operations, repairs and maintenance, and replacements. 3. Maintain fee system to assure financial self-sufficiency for vehicle recycling and all recycling programs. 4. Establish a system and fees for all commercially -hauled waste finishing its life at rural transfer stations. 5. Complete construction of East Hawaii Regional Sort Station in 2004. 6. Reduce days, and percentage of balances over 90 days past due, in Accounts Receivable for Wastewater and Solid Waste services by 5% for FY 2004-2005. Program Highlights • Established landfill tipping fees that match the commercial usage of Solid Waste Division services, approximately 50% of Solid Waste Fund expenditures, within 5 years. • Updated the existing fee system for the Vehicle Disposal Fund to provide financial self-sufficiency. • Successfully filled several key positions within the Department and the Divisions. • Continued working with the County's accounts receivable collections committee to improve collections in the Solid Waste and Wastewater Divisions. Reduced the average number of days in Solid Waste receivables by 2%. The average has gone from 120 days in FY01-02 to 118 days in FY02-03. 62 ENVIRONMENTAL MANAGEMENT ADMINISTRATION Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Tipping fees as % of Solid Waste Fund expenditures 29% 38% 37% Vehicle Disposal Fund Fee paying for % of program. 100% 100% 100% Das in Accounts Receivable in Wastewater Division 135 118 112 Days in Accounts Receivable in Solid Waste Division 118 109 104 • of Accounts Receivable over 90 days, Wastewater 51% 48% 46% • of Accounts Receivable over 90 days, Solid Waste 31% 29% 28% Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 4 5 16 Salaries and Wages 153,101 260,514 613,004 Operations 76,472 93,309 148,325 Equipment 24,231 800 23,900 Program Total 253,804 354,623 785,229 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Director 1 1 1 Deputy Director - 1 1 Private Secretary 1 1 1 Accountant III 1 1 1 Personnel Specialist Il 1 1 1 Assistant Account Clerk - 1 1 Accountant - - 2 Senior Account Clerk - - 3 Account Clerk - - 2 Student Helper I - - 1 Student Helper II - - 1 Technical Services Section Chief - - 1 Total 4 6 16 63 FINANCE FINANCE DEPARTMENT SUMMARY Mission Statement The Department of Finance provides efficient and effective financial services fairly, accurately and courteously. We serve our customers with pride and respect and enable other departments to carry out their mission. Department Goals 1. To facilitate an integrated county -wide financial needs plan. 2. To continue development and maintenance of fiscal policies and procedures for the County of Hawaii. 3. To establish a program to recognize staff for superior work. 4. To encourage networking to facilitate intra and inter -governmental working relationships. 5. To establish an ongoing customer service and public relations program that facilitates interaction with the public and other departments. 6. To establish and fund an ongoing training program to improve employee skills, including technical training and mentoring for all personnel. 7. To establish a cross -training plan for employees for all core areas. 8. To develop and maintain written operational procedures that address the various function of the Finance Department to promote proper and consistent service. Funding Source and Position Count General Fund $ 6,224,811 General Fund 85 Grant Revenue $ 240,000 Grant Revenue 5 Total Budget: $ 6,464,811 Total Number of Positions 90 64 FINANCE ADMINISTRATION/BUDGET Program Description Administration The Office of the Director plans, directs, controls and coordinates activities of the Finance Department. The department head and staff advise the Mayor of the development and execution of administrative policies and assist the Mayor in the preparation and execution of the operating and capital budgets. In addition, the Finance administration section provides certain auxiliary services to departments and agencies. The Budget Division plans, directs and coordinates the formulation, preparation, execution, review and analysis of the County's operating budget and operating program. Budget also monitors budget appropriations and actual expenditures to ensure compliance with the law and also advises County officials on budgetary and long-range planning matters. Program Objectives Administration 1. Continue to require divisions to review and update rules, policies and procedures to insure that applications are consistent throughout the County. Desired outcome is to realize efficiencies in financial practices. 2. Conduct three training sessions for county financial personnel. Desired outcome is to provide a training media for financial support staff. 3. Develop a new job performance review form for evaluating and providing feedback to department employees. 4. Respond within three working days to inquiries and complaints from the Council and general public. 5. Refer procurement protests to Corporation Counsel within three working days of receipt. After verification of validity of protest from Corporation Counsel, issue determination and/or decision within a week. 6. Oversee the successful implementation of new fiscal software for the County of Hawaii. 65 FINANCE ADMINISTRATION/BUDGET Budget 1. Provide financial and administrative assistance and advice to the other County Department/Agencies and to increase their financial understanding and confidence. 2. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and signatures for all fully -completed requests for council action received two days prior to the County Council's submittal deadlines.. 3. Provide guidance and assistance to departments/agencies for the successful implementation of the new budget software. Program Highlights Administration 1. Conducted training sessions for County financial personnel on budget preparation, GASB34 reporting requirements and the new FRESH enterprise software system. 2. Continued a comprehensive review and overhaul of the real property tax system, submitting proposed changes to the County Council. 3. Began marketing County property in the Hamakua district and elsewhere. Several properties were in escrow at year-end. 4. Developed and distributed an RFP for new enterprise software for the County. Reviewed submittals and narrowed the selection to three vendors. Requested best and final offers before year-end. 5. Initiated an ongoing program with the Real Property Tax division focused on improving customer service and management leadership. Budget 1. A new supplemental budget request form was instituted in the budget process allowing departments/agencies to request additional funds beyond their status quo budget. This new procedure facilitated the administrative budget review that led to funding for two special "Ice Teams", additional police officers on patrol, and migrating major programs off the Wang computer system. 2. The Budget Office participated on two active committees: the FRESH (Fiscal and Resource Enterprise System for Hawaii County) Committee, formed to guide the County in migrating our computer operations off of the outdated Wang computer and on to a PC-based system, and the Real Property Tax Discussion Group, established to review and recommend revisions to the real property tax code. W.. FINANCE ADMINISTRATION/BUDGET Program Highlights (continued) 3. The Projected Position/Salary Requirements report, part of the budget package submitted to the County Council, was revised to prevent the disclosure of confidential salaries. 4. The Budget Office worked with the Legislative Auditor's Office in streamlining the nonprofit grant application process by having the entire application packets available on the County's Web site. Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Nonprofit Grant Recipients' Payment Processing 43 45 45 Request for Council Action Forms Processed 121 150 140 Program Expenditures 67 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 6 6 6 Salaries and Wages 366,229 363,868 361,204 Operations 24,476 535,615 540,330 Equipment 1,123 1,850 2,415 Program Total 391,828 901,333 903,949 67 FINANCE ADMINISTRATION/BUDGET Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Director of Finance 1 I I Deputy Director of Finance I I I Budget Administrator 1 1 1 Budget Analyst III 1 1 1 Personnel Assistant I I - - Personnel Assistant II - 1 1 Private Secretary 1 1 1 Total 6 6 6 M FINANCE ACCOUNTS Program Description The Accounts Division maintains general accounting and inventory records of the County; provides useful, accurate and timely financial reports to the public and agencies; prepares payrolls and pension rolls; pays all obligations of the County; supports Pension Board. Program Objectives I . Close FY 03-04 books and issue final June 30 Budget Status Report by September 3, 2004, and determine General Fund's fund balance by August 18, 2004. 2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for the County's June 30, 2004 Comprehensive Annual Financial Report. 3. Issue the monthly budget status reports within ten working days after the end of the month, except for June, July and August. 4. Continue the implementation of the Accounts Division portion of FRESH (Financial and Resource Enterprise Software for Hawaii County). Our primary focus will include payroll, accounts payable, general ledger and financial reporting. 5. Ensure that all claim payments made are proper and legal by preauditing 100% of payment requests for accuracy and propriety, returning items that are not accurate or proper to departments for correction. 6. Provide certificate of the availability of funds on County contracts within three working days of the contract's submission to Accounts Division. 7. Pay vendors promptly by issuing all warrants for claims within 7 working days of the receipt of the invoice by Accounts Division. 8. Ensure that all employees receive the correct amount of pay and related benefits by preauditing 100% of payroll claims for accuracy and compliance with legal and contractual requirements, and filing all required payroll tax forms and returns on time. 9. Conduct a public auction of surplus County equipment once a year. 10. Provide a response to an applicant's request for acquiring, exchanging or granting of easement of real property within 60 days of the receipt of the request. :] FINANCE ACCOUNTS Program Highlights 1. The County received a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for its June 30, 2002 Comprehensive Annual Financial Report which incorporated the new accounting standards. 2. The Accounts Division Staff were actively involved in developing the needs for the new financial software, FRESH. Specific needs assessments for Payroll, General Ledger, Accounts Payable, Fixed Assets, Inventory and Financial Reporting were worked on during the year. 3. Converted all payments made by the County of Hawaii from warrants to checks. 4. Worked with appropriate entities to ensure a smooth transition to the new deferred compensation provider and the new health insurance provider. Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Claims Warrants Issued 45,804 42,000 46,000 Payroll Warrants Issued 16,282 18,000 16,500 Direct Deposit Stubs Issued 44,362 40,000 44,000 Funds Maintained 32 32 33 Contracts, Amendments & Chane Orders Certified 417 480 420 Pensioners 58 64 58 Regular & Part -Time Employees 2,132 1 2,200 2,200 Program Expenditures 70 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Reguest Number of Positions 10 10 10 Salaries and Wages 419,792 428,383 425,360 Operations 52,376 62,770 64,990 Equipment 1,840 2,580 360 Program Total 474,008 493,733 490,710 70 FINANCE ACCOUNTS Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Accountant III 1 1 1 Accountant V 1 I 1 Assistant Account Clerk 1 1 1 Controller 1 1 1 Pre -Audit Clerk I 1 1 1 Pre -Audit Clerk II 2 2 2 Property Management Specialist I 1 1 Senior Account Clerk 1 1 1 Total 10 10 10 71 FINANCE PURCHASING Program Description The Purchasing Division provides a centralized purchasing function to procure services, supplies, materials and equipment in support of all County agencies and programs. Insures compliance in all purchasing laws and regulations and promotes economies in the purchase of goods and services. Conducts competitive bids and requests for proposals for all competitive purchases with the exception of Public Works construction projects. Program Objectives 1. Continue to review all internal policies and procedures for conformance to procurement laws and revise as necessary. Keep General Terms and Conditions for goods and services contracts updated to conform to current law and reflect needed changes. 2. Complete conversion to new enterprise financial software (FRESH — Eden Systems) and provide training, updated policies and procedures, etc., as necessary to support new system. Maintain up-to-date purchasing manual and training as needed for all using agencies; including maintenance of a current list of the individual most responsible for procurement matters within each department or agency and assure that he or she has a complete, up-to-date copy of administrative rules and purchasing manual. 3. Process 98% of all routine documents (Confirming Requisitions, Confirming Payment Authorizations, Contract, Change Order and Supplemental Agreement approvals) within two working days of receipt, including electronic approvals. 4. Complete purchasing process or issue written request for quotations for 95% of all requisitions below formal bidding limits within ten days of receipt. 5. Complete draft specifications for 95% of all requisitions requiring formal advertised bidding (IFBs or RFPs) within 30 days of receipt or deadline for receipt of requisitions for combined purchases. 6. Process 90% of bid award and contract documents within one week of receipt or availability and forward to next agency or issue Notice to Proceed. 7. Maintain list of professional services awards on Internet as required by law and post 95% of entries within one day of contract circulation. 72 FINANCE PURCHASING Program Highlights Finance Department quarterly training session provided refresher course for all employees dealing with requisitions and confirming purchase orders; major update of purchasing manual in these areas. At year end, major revision of administrative rules anticipated as a result of enactment of Act 52. RFP for new enterprise financial system (FRESH) completed. As of year end twelve different proposals were being evaluated by committee. Contracts completed for new Police Department Microwave Radio system. State completed RFP for P -Card System and awarded to First Hawaiian Bank. At County, Purchasing Card system implemented on a trail basis. Operating policies and procedures developed and published. As a result of legislative changes, all bids must now be advertised on State Website, with newspaper advertising optional; Purchasing completed training and has log -on access to State system for this purpose and all IFBs and RFPs are entered therein. In addition, all County Bids (IFB's) and Requests for Proposals (RFPs) are posted on County website on the internet, which provides a way to download a fax request for bid documents. Posting of all professional services contracts on the Internet is also required; all contracts currently being posted on internet. Program Measures -Note: Estimates contingent upon new financial software being installed and operating on or about 7/1/04. Requisitions and CPA's should be dramatically reduced, if not eliminated altogether. Almost all transactions will result in an "electronic purchase order" which in most cases will not require printing a hard copy Requisitions will probably be unnecessary for all confirming situations. 73 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Purchase Orders Issued 9,166 7,000 25,000* Confinning Payment Authorizations Issued 21,403 15,000 5,000* Requisitions Received 8,709 7,500 2,000* Contracts Completed 88 100 100 Advertised Formal Bids 54 50 50 Informal Written Requests for Quotations 135 175 150 Advertised Requests for Proposals 6 10 10 Contract, C/O & S/A Review for Compliance 759 800 800 Sole Source Approvals (Exceeding $25,000) 6 5 5 -Note: Estimates contingent upon new financial software being installed and operating on or about 7/1/04. Requisitions and CPA's should be dramatically reduced, if not eliminated altogether. Almost all transactions will result in an "electronic purchase order" which in most cases will not require printing a hard copy Requisitions will probably be unnecessary for all confirming situations. 73 FINANCE PURCHASING Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 6 6 6 Salaries and Wages 244,442 246,069 245,256 Operations 395,807 393,820 393,820 Equipment 5,849 7,300 4,500 Program Total 646,095 647,189 643,576 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Buyer I 1 1 1 Buyer III 1 1 1 Contracts Clerk 1 1 1 Procurement & Specifications Specialist 1 1 1 Purchasing Agent 1 1 1 Storekeeper 1 1 1 Total 6 6 6 74 FINANCE TREASURY/VEHICLE REGISTRATION Program Description The Treasury Division collects, manages, and disburses the County's cash. Treasury arranges financing (bonds) for capital improvement projects and improvement districts Administers and maintains the improvement district accounts. Vehicle Registration program processes vehicle registrations (renewals, transfers, duplicates, notice of transfers, storage, etc.) and issues County business licenses, dog and bicycle licenses. Program Objectives Treasury 1. Invest 99 per cent of all funds in interest-bearing accounts or certificates. 2. Maintain sufficient liquidity to meet cash requirements. 3. Maximize interest income by attaining budgeted projection while ensuring the safety of County funds. 4. Reconcile monthly statements within thirty days of receipt. Vehicle Registration 1. Process mail within three days of receipt. 2. No complaints referred to the department level and above. Program Highlights • $36 million in general obligation bonds were issued in April. The interest rate of 4.38% is currently the lowest rate the County is paying among its outstanding bond issues. • The volume of vehicle registrations continues to increase. A 7% increase or about 10,000 additional vehicles were registered for the fiscal year. • In November, a new motor vehicle fee schedule was implemented which includes the establishment of a county registration fee of $5. The revised fee schedule brought Hawaii County closer in line with the other Counties, and the increase in revenue will be used to hire additional workers to staff the additional workload and improve service. • The Division hired two part-time workers through the Senior Employment Program. This program is federally funded and provides work training for eligible seniors. 75 FINANCE TREASURY/VEHICLE REGISTRATION Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Vehicles (Registrations Processed 144,354 141,100 148,000 MV Transfers 42,060 42,000 43,000 Duplicate Certificates 7,422 7,500 7,500 Non -Resident Permits 47 60 55 Business and Occupation Licenses 57 40 57 Bicycle Licenses 2,489 4,400 2,500 Improvement District 1 2 2 General Obligation Bonds 14 17 15 PettyCash Vouchers Paid 3,323 3,600 3,300 Treasury Receipts Handled 9,214 9,600 9,500 Dog Licenses 6,992 5,500 7,000 Subpoena Certificates 1,808 2,000 1,800 State Revolving Fund SRF Loans 14 15 17 Per Cent of Cash Invested 99.86 95.5% 99.5% Rate of Return on Amount Invested 1.84 1.50% 1.25% Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 17 20 20 Salaries and Wages 594,403 673,809 684,560 Operations 257,689 305,152 304,152 Equipment - - 21,736 Program Total 852,092 978,961 1,010,448 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Clerk III 1 1 Account Clerk - 1 I AccountantIIII 1 I Motor Vehicle Registration Clerk I 10 11 11 Motor Vehicle Registration Clerk II 2 2 2 Pre -Audit Clerk I 1 1 1 Senior Account Clerk I 1 1 Supervising Motor Vehicle Registration Clerk 1 1 1 Treasurer 1 1 1 Total 1 17 1 20 20 Cost for five of the Motor Vehicle Registration Clerk positions are reimbursed by the State Department of Transportation. 76 FINANCE REAL PROPERTY Program Description The Real Property Tax Division assesses all real property situated within the County of Hawaii for purposes of real property taxation. Program Objectives 1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment. 2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio. 3. Conduct field inspections of 98% of all building permits issued or on file for all new construction. 4. Maintain an active educational and informational program on real property taxation. 5. Initiate proceedings for two real property tax foreclosure sales to reduce the number of delinquent accounts and dollar amount of delinquent taxes owed to the County. Program Highlights 1. All real property was assessed at 100% of fair market value. 2. Sales ratio for vacant land was 0.94. 3. Sales ratio for improved properties was 0.82. 4. Coefficient of dispersion for vacant land was 14.02%. 5. Coefficient of dispersion for improved property was 16.50%. 6. Conducted field inspection of 98% of all building permits on file. Program Measures 77 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Parcel Count taxable 133,321 134,000 135,000 Parcel Count non-taxable 4,212 4,500 4,500 Number of Tax Bills 1" and 2" hal 230,729 175,000 237,000 Number of Agency Records l" and 2" hal 48,289 48,200 50,000 Assessment Appeals 284 800 600 Number of Condominium Units 10,946 11,870 12,000 Current Year Balance at 6/30 millions $4.1 $2.8 $4.0 Prior Year Balance at 6/30 millions $5.6 $6.0 $6.0 Delin uent Taxes at 6/30 millions $9.7 $8.8 77 FINANCE REAL PROPERTY Program Measures (continued) W FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Appraisal Section - East HawaN Land Inspections 1,100 1,200 1,200 Building Inspections 7,500 3,000 6,000 Agricultural Inspections 150 400 600 Appeal Insections 94 100 150 Appraisal Section - West Hawaii Land Inspections 83 1,200 1,200 Building Inspections 2,757 3,000 3,300 A riculmral Inspections 154 400 450 Appeal Inspections 129 100 150 Clerical Section - East Hawaii Exemptions Processed 3,943 4,000 4,700 Telephone Inquiries 12,375 13,000 14,000 Over -the -Counter Inquiries 8,711 9,000 10,000 Ownership Changes 12,460 13,000 14,000 County Map Changes 358 1,000 500 Address Changes 2,669 2,000 3,000 Amended Assessment Notices Prepared 781 2,000 1,500 Clerical Section - West HawaH Exemptions Processed 3,664 4,670 5,000 Telephone Inquiries 5,402 5,400 5,500 Over -the -Counter Inquiries 8,134 6,650 6,700 Ownership Changes 6,523 3,000 4,000 County Map Changes 112 80 80 Address Changes 2,769 3,300 3,500 Amended Assessment Notices Prepared 344 450 450 Collections Section - East Hawaii Current Year Collection (Targeted Revenue) 103,590,000 111,800,000 107,000,000 Prior Year Collection (Targeted Revenue) 5,632,000 3,000,000 6,000,000 Delinquent Accounts Closed 2,000 2,000 2,000 Foreclosure Action: 2 sales) 1 2 2 Properties Sold 40 100 100 Revenues Collected 115,183 200,000 200,000 Mapping Section Total Documents Processed 29,351 28,000 30,000 Ownership Changes 26,905 26,000 28,000 Revised Parcel Mas 2,446 2,000 2,000 W FINANCE REAL PROPERTY Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 48 48 48 Salaries and Wages 1,792,136 1,873,472 1,866,728 Operations 1,125,217 1,489,200 1,481,000 Equipment 84,318 50,825 68,400 Program Total 3,001,671 3,413,497 3,416,128 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Abstracting Assistant II 3 - - Abstracting Assistant III - 3 3 Abstractor I 3 3 3 Abstractor II 1 1 1 Accountant 11 1 1 1 Cashier I 1 - Cashier II 1 2 2 County Real Property Tax Administrator 1 1 1 Real Property Appraiser IV 12 12 12 Real Property Appraiser V 1 1 1 Real Property Appraiser VI 1 1 I Real Property Tax Clerk 15 14 14 Real Property Valuation Analyst III 1 1 1 Senior Account Clerk 1 1 1 Senior Clerk -Stenographer - 1 1 Supervising Real Property Tax Clerk I I I 1 Supervising Real Property Tax Clerk II 1 1 1 Tax Collection Assistant 3 3 3 Assistant County RP Tax Administrator 1 1 1 Total 48 48 48 79 F/�RE FIRE DEPARTMENT SUMMARY Mission Statement "First in fire protection and emergency services with trained professionals—dedicated to serve with pride, honor, and compassion. " Department Goals 1. To reduce Fire Losses in the County of Hawaii. 2. To reduce mortality and disability associated to critical illness and injury in the pre -hospital treatment and transport setting. 3. To improve mass casualty and disaster response capabilities in the County of Hawaii. 4. To improve response and mitigation capabilities involving maritime, land, swift water, and confined space emergencies. 5. To improve Hazardous Materials, Weapons of Mass Destruction, and Bio -Terrorism response capabilities in the County of Hawaii. 6. To enhance Public Safety Education and Emergency Preparedness. 7. To improve the cost effectiveness of providing and supporting emergency services. Department Objectives 1. Identify and establish levels of service needs and requirements based on recognized and measurable standards. Standards will reflect mandated and recommended minimums for resources, such as apparatus and equipment, manning levels, training, response times, and service area demographics. Referenced recognized standards may include and are not limited to such organizations as: National Fire Protection Association (NFPA), Insurance Services Office (ISO), the Hawaii Insurance Bureau, and the State of Hawaii Department of Health. 2. Evaluate current service delivery capabilities in comparison to recognized standards. Identify "target' deficiencies and priority reforms to be implemented. 3. Identify specific resource, personnel, and training requirements to achieve recognized standards. 4. Develop a financial report and budget projections required to implement reforms. 5. Identify funding sources for proposed reforms to include alternative funding programs and inter -agency cost sharing or partnerships. Funding Source and Position Count General Fund $ 14,619,839 General Fund 322 Grant Revenue $ 10,117,620 Grant Revenue 115 Total Budget: $ 24,737,459 Total Number of Positions 437 M FIRE DEPARTMENT SUMMARY Program Description Our major program objectives fall into one of our six identified strategic focuses, which are: Training and Education, Communications/Relations, Public Education/Public Relations, Safety, Financial Effectiveness, and Operational Effectiveness. Not all divisions will have the same percentage of contributions to our strategic focuses, however, they are the areas around which all of our work is oriented. The Fire Protection Division is primarily responsible for providing fire suppression and mitigation through aggressive, effective, and coordinated tactics utilizing highly trained and equipped personnel. In addition, this division supports the provision of search and rescue operations, the delivery of emergency pre -hospital emergency services, hazardous materials incident response, and disaster and mass casualty response and assistance. 911 FIRE FIRE PROTECTION AND EMS Program Objectives 1. Review and identify recognized fire protection service delivery standards as defined by bot not limited to NFPA, Hawaii Insurance Bureau, Insurance Services Office (ISO), and OSHA. 2. Identify personnel and resource requirements for achievement of industry standards of fire protection service delivery. 3. Review and revise all Mutual Aid Agreements, Memorandums of Understanding (MOU), and Memorandums of Agreement (MOA) to promote interagency partnerships and operational effectiveness. 4. Review and revise current Search and Rescue policies and procedures in accordance with recognized industry standards. 5. Review and revise current Hazardous Materials Response protocols and procedures. 6. Review and identify recognized service delivery, training, and equipment standards as defined by various organizations as, but not limited to; State of Hawaii Department of Health EMS Branch, Department of Transportation, etc. 7. Establish new EMS position recruitment programs to address current personnel shortages and program attrition. 8. Evaluate and coordinate the possible restructuring of current EMS training programs in collaboration with the EMS Training Center and the Fire Department Training Division. Given the current trends in implementing the EMT -I curriculum as the proposed standard for certification, a more comprehensive recruit training program must be developed to complement subsequent EMS training. 9. Review and evaluate the current EMS Division Quality Improvement Program including the implementation of a personnel survey to obtain and identify possible modification and new concept adoption. 10. Identify possible avenues for "expanded scopes of practice" for the current EMS program. 11. Coordinate the review and possible revision of current disaster and mass casualty response policies and protocols. FIRE FIRE PROTECTION AND EMS Program Highlights • Responded to 15,573 Incidents: • 11,944 Emergency Medical Services incidents • 1,751 Fire related incidents • 180 Search and Rescue related incidents • 171 Hazardous Materials related incidents • 1,527 "Other" types of incidents • Acquired 15 sets of Self Contained Breathing Apparatus for the Training Division (USFA Grant) • Acquired two rescue simul-aid manikins to support scenario based training (USFA Grant) • Acquired two portable Air compressor systems to support breathing apparatus use program and compliance with OSHA 1910.134 (USFA Grant) • Acquired funding to purchase one each; portable liquefied petroleum gas fire prop and one portable fire extinguisher training trailer (USFA Grant) • Adopted and acquired the International Fire Service Training Association core libraries (4 sets) as department's training and reference texts • Implemented Phase One of Records Management System project utilizing existing software package with additional licensing and the installation of 20 field computers. Projected start-up date is October 1, 2003. • Participated in the development of a state Urban Search and Rescue Program • Identified site proposals for three replacement fire stations • Identified urban/rural settings islandwide. • Through strategic planning, conducted 493 public surveys (first phase) to measure public's perception of services provided. • Through strategic planning, developed comprehensive employee survey to determine present strengths and weaknesses. Scheduled implementation of September 2003. • Conducted Leadership Development for 42 line supervisors. • Acquired $221,148 in federal, state and private source grant funding. • Acquired $845,551 in shared federal grant funding for County and State public safety agencies. • Active participation in community based partnership programs, including: Community Empowerment Organization, Project Kumiai, Solutions 2003, 2002 Ice Summit, and Weed and Seed program. • Partnered with the Emergency Response Academy and provided career mentoring program for a target student group (2003 Project Community, North Kohala). RK FIRE FIRE PROTECTION AND EMS Program Highlights (continued) • Active participation in "Firewise" community fire protection and prevention program. • Participated in the establishment of the Big Island Wildfire Coordinating Group. • Active participation in the West Hawaii Wildfire Management Organization. • Recruitment, selection and hiring of 16 Fire Fighter Recruits. • Recruitment, selection and hiring of 1 Fire Equipment Mechanic. • Recruitment and promotion of 8 Fire Captains. • Recruitment and promotion of 20 Fire Equipment Operators. • Recruitment and promotion of 2 Fire Prevention Inspectors. Program Measures No. of Responses: FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate ** Fire 1,751 1,392 1,255 EMS 11,944 11,208 11,596 Search and Rescue 180 180 177 Hazardous Material Conditions 171 112 120 Others/Needless/Special Service 1,527 1,580 2,100 "Note: These figures represent projections based on average ofprevious years'statistics. Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 368 368 418 Salaries and Wages 15,547,613 16,362,760 19,581,376 Operations 1,069,103 1,032,805 1,182,773 Equipment 270,402 2,750 1,238,180 Equipment - Federal/Private 17,996 62,000 75,000 LEPC 33,078 25,000 45,000 Program Total 16,938,192 17,485,315 22,122,329 FIRE FIRE PROTECTION AND EMS Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Fire Chief 1 1 1 Deputy Fire Chief I 1 1 Account Clerk 2 2 2 Accountant 1 I 1 Accountant IV 1 1 1 Aeromedical Helicopter Pilot 3 3 3 Assistant Fire Chief 6 6 1 6 Auxiliary Services Supervisor 1 1 1 Battalion Chief 2 2 2 Chief Aeromedical Helicopter Pilot 1 1 1 Clerk 11I 2 2 2 Data Entry Operator 1 1 1 Fire Captain 43 43 49 Fire Equipment O erator 54 54 60 Fire Fighter 176 176 194 Fire Fighter Recruit 40 40 60 Fire Radio Dispatcher 1I 12 12 12 Fire Rescue Specialist 18 18 18 Personnel Management Specialist II 1 1 1 Private Secretary 1 1 1 Storekeeper 1 1 1 Total 368 368 418 FR FIRE FIRE PREVENTION Program Description The Fire Prevention Division manages life and fire safety requirements affecting the County of Hawaii. This division is responsible for the review of various building plans and development project proposals in addition to the enforcement of fire codes and regulations. Personnel conduct site and building inspections, public education and fire safety and prevention training, and post fire incident investigations. Program Objectives 1. Identify current recognized qualification and training standards for Fire Inspection / Investigation Officers in collaboration with the Training Division. 2. Identify resource and training requirements to achieve recognized levels, to include budgetary needs. 3. Develop a training program in collaboration with the Training Division. 4. Establish and develop inter -agency partnerships to assist in addressing identified needs to include but not limited to; the State Fire Council, NFA, and other county, state, and federal fire and law enforcement agencies. 5. Implement training programs pending financial feasibility. 6. Identify and develop "target' public education programs such as smoke detector testing for the elderly. Program Highlights • Conducted 1,003 Occupancy Inspections • Conducted 5,412 Fire Safety Equipment Inspections • Reviewed 1,102 building pians for Fire and Life Safety Code compliance. • Coordinate with other agencies and counties to provide advanced training for Fire Prevention Inspectors. • Continue to work with the Department of Education by providing fire prevention information. • Continue to work with engine companies to identify complexes that present potentially dangerous fire hazardous conditions. • Attend and meet quarterly through the State Fire Council to discuss problem areas and proposed amendments to the Fire Code Committee. M-4 FIRE FIRE PREVENTION Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Inspections — Occupancy 1,003 1,500 1,335 - Fire Protection Equipment 5,412 5,900 5,139 Building Plans 1,102 1,200 1,166 Fire Safety and Extinguisher Training 34 25 17 Seminars and Workshops 40 50 31 Meetings and Conference 399 200 248 Complaints Investigated 138 150 89 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 10 10 10 Salaries and Wages 249,701 325,354 340,992 Operations 8,009 24,524 24,524 Equipment - - - Pro ram Total 257,710 349,878 365,516 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk Tem 2 2 2 Fire Prevention Inspector I Tem 2 2 2 Fire Prevention Inspector 1 4 4 4 Fire Prevention Inspector II 1 1 1 Battalion Chief 1 1 1 Total 10 10 10 9E FIRE FIRE AUXILIARY SERVICES DIVISION Fire Equipment Maintenance Section Program Description The Fire Equipment Maintenance Section provides the repair and support services for all department vehicles and apparatus. Personnel also participate in the design and specification of new equipment to be acquired. This support section is a critical component in the maintenance of emergency services and mission readiness of the fire department. Program Objectives I. Development and establishment of a comprehensive vehicle replacement schedule and program in accordance with recognized standards. 2. Development and implementation of a "field preventive maintenance" training program. 3. Review of current resource allocation and projections to support effective fleet maintenance. 4. Development of proposals for a West Hawaii satellite maintenance/repair facility. 5. Development of a Fire Equipment Mechanic training program curriculum. Program Highlights • Conducted PUC vehicle inspections on all fire trucks and ambulances and Volunteer Division vehicle compliance with Department of Transportation regulations. • Continued shop improvements to assure OSHA regulations are met. • Retrofitted independent front -mount pump on tanker (T-5, HFD 430). • Installed new rebuilt motor on tanker (T-7, HFD 349). Program Measures W FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Automotive Equipment - Inspections 156 160 152 Shop — Vehicle Repairs 144 330 233 Contractual — Vehicle Repairs 300 260 253 Semi -Annual PUC Safety Inspections 130 150 143 W FIRE FIRE AUXILIARY SERVICES DIVISION Fire Equipment Maintenance Section Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 7 7 7 Salaries and Wages 138,737 200,162 200,162 Operations 219,188 167,440 143,308 Equipment - - - Pro ram Total 357,925 367,602 343,470 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Chief Mechanic, HFD 1 1 1 Fire Equipment Mechanic 4 4 4 Helicopter Mechanic 1 1 1 Helicopter Mechanic Temp 1 1 1 Total 7 7 7 Me FIRE FIRE AUXILIARY SERVICES DIVISION Fire Communications Control Center Program Description The Fire Communications Control Center is the focal point through which all emergency service requests are made via the telephone as well as via radio communications by our mutual aid agencies. In addition, all fire department operational activities and communication are coordinated through the Fire Communications Control Center to include flight following for our two helicopter aircrafts. Fire Radio Dispatchers also provide on-line pre -arrival medical instruction or Emergency Medical Dispatching services to persons placing 911 calls and are able to perform basic potentially life saving maneuvers or techniques. Program Objectives 1. Review and evaluate the current Records Management System and submit proposals to support projected resource needs to include anticipated component upgrades and costs. 2. Review and revise the current Communications Division Policy and Procedures Manual to assure operational efficiency and personnel compliance and support. 3. Participate in ongoing communications system modification to address current and projected system needs and regulatory requirements. 4. Review and evaluate current equipment and supply inventory and distribution policies and procedures. 5. Develop and implement a division quality assurance program. 6. Maintain annual certification for CPR (Cardiopulmonary Resuscitation) and EMD (Emergency Medical Dispatching). 7. Develop design and facility proposals for new Communications Center by the end of calendar year 2003/04. 8. Develop design, facility, and resource proposals for a secondary/alternate communications center by the end of calendar year 2004. 9. Develop a standardized evaluation and training maintenance program by the end of calendar year 2003. Program Highlights • 16,596 E911 calls were received and dispatched. • Paramedics responded to 11,944 emergency medical calls. • Units were dispatched to 2,102 emergency calls related to fires, rescues and hazardous materials. • Continued participation in Police Department's microwave system upgrade project. • Active participation in the State 700 megahertz Planning Committee • Active participation in the State Wireless 911 Planning Committee FIRE FIRE AUXILIARY SERVICES DIVISION Fire Communications Control Center Program Measures Refer to Fire Protection and EMS. Program Expenditures Refer to Fire Protection and EMS. Personnel Position Summary Refer to Fire Protection and EMS. 91 FIRE TRAINING & SAFETY DIVISION Program Description The Training and Safety Division provides the foundation from which the department establishes its standards of operation and conduct. The primary functions of the training division are to provide the necessary resources to: Train all new fire service hires, support the continued training and evaluation of all company personnel to maintain the highest level of proficiency, and to promote safety and the prevention of work related accidents and injuries. Program Objectives 1. Conduct Firefighter 1 training curriculum, instruction and course delivery training for all company officers. 2. Identify qualified Fire Service Instructors for future course delivery. 3. Review current Firefighter Recruit pre-employment testing and qualifications. 4. Develop recommendations for Firefighter Recruit testing standards. 5. Coordinate inter -agency (DOFAW, National Park) Wildland Fire training program participation. 6. Identify alternative and supplemental funding resources for the Training Division. 7. Establish an alternative funding acquisition program. 8. Conduct Firefighter 1 training for possible new hires. 9. Create mechanism for identifying work-related accidents and preventive measure proposals. 10. Implement the Firefighter 1 training curriculum at the "company level". 11. Identify training standards / qualifications and resource needs for the Firefighter 2, Rescue Specialist, and Fire Equipment Operator positions. 12. Develop curriculum delivery plan and schedule for the Firefighter 2, Rescue Specialist, and Fire Equipment Operator levels. 13. Develop financial and projected budgetary requirements for proposed curriculum. 14. Certify all personnel according to NFPA Firefighter 1 qualifications. 15. Develop proposals for future training facility requirements to include; facilities, sites, projected costs, resources and adjuncts, inter -agency partnerships etc. 16. Identify Training Division deficiencies and resource requirements for future program development. 17. Review and maintain the Department's Driver Competency Certification Program. 18. Develop program proposals for personnel participation in National Fire Academy (NFA) training programs. 19. Conduct Firefighter 1 training for possible new hires. 20. Develop proposals for personnel participation in EEO training program. 21. Develop a partnership with a recognized institution of higher education (preferably the University of Hawaii system) for the review and support of a Fire Science degree program. 22. Develop and implement a Hazard mitigation program to address HIOSH/OSHA workplace mandates. 92 FIRE TRAINING & SAFETY DIVISION Program Highlights • Provided CPR training for 380 high school students • Provided training and support for the hiring of 27 Firefighter Recruits (2 classes) • Coordinated the delivery of three off-site National Fire Academy training programs • Provided Terrorism training for Hazardous Materials Unit personnel at Kaumana station. • SCBA maintenance certification training for fire personnel at Central, Kawailani, and Kaumana stations. • OSHA/HIOSH training sessions for fire company personnel. • Supported and coordinated the training of 10 fire personnel at the National Fire Academy in Emmitsburg, Maryland. Program Measures Program Expenditures" FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Fire Company Training (Hours): 2 2 2 Fire/Rescue Training 310 316 307 Hazardous Material Training 100 114 298 Medical First Responder Training 72 96 75 Incident Command/Officer Training 76 96 76 Driver Improvement Training 44 68 47 Inspection/Pre-fire Plans 35 56 39 Wildland Pre -fire Surveys 51 71 54 Other Training 490 506 494 Program Expenditures" "Includes Training & Safety Division/Volunteer Fire Service Personnel Position Summary" FY 2002-03 FY 2003-04 FY 2004-05 Position Title Authorized Authorized Request Fire Captain 1 2 2 2 Total 1 2 2 2 "Includes Training & Safety Division/Volunteer Fire Service 93 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 2 2 2 Salaries and Wages 123,320 120,304 135,814 Operations 74,800 78,755 78,755 Equipment - - - Pro ram Total 198,120 199,059 214,569 "Includes Training & Safety Division/Volunteer Fire Service Personnel Position Summary" FY 2002-03 FY 2003-04 FY 2004-05 Position Title Authorized Authorized Request Fire Captain 1 2 2 2 Total 1 2 2 2 "Includes Training & Safety Division/Volunteer Fire Service 93 FIRE VOLUNTEER FIRE SERVICE Program Description The Volunteer Division provides direction, coordination, and oversight of the Volunteer Firefighting program under the Fire Department. The instruction, certification, and support of the volunteer program fall primarily upon the personnel of the Volunteer Division. Program Objectives 1. Develop and implement a Volunteer Fire Service Policies, Rules and Regulations Manual. 2. Identify and define the roles and functions of the Volunteer Firefighter program with respect to its support of the goals and objectives of the Fire Department. 3. Review, develop and adopt recognized and applicable standards for the Volunteer Firefighter program. Considerations will be made to address the issues of community demographics, available resources, and financial feasibility. 4. Develop a standardized training program based on defined roles and service needs. 5. Identify resource needs and projected budget requirements. 6. Develop a training plan and schedule. 7. Implement the Volunteer Firefighter training program. 8. Identify alternative and supplemental funding programs for the Volunteer Division. 9. Establish a funding acquisition program and network. 10. Review and maintain the Department's Driver Competency Certification Program. Program Highlights • Formulation of the Pu`uanahulu Volunteer Fire Fighting company. • Coordination of the repair and replacement liner of 30,000 gallon water storage tank in Miloli`i Village. • Maintain training requirements of all 24 established and recognized volunteer companies. • Participation in site evaluation and recommendation for proposed Pa`auilo Volunteer Fire Station. • Implementation of pilot project to train and certify first responder medical program and refresher for nine HOVE volunteer fire personnel. • Improvement of Public Protection Classification for Kalaoa, North Kona District, from a 10 to a 5/9 due to the new Kalaoa (Volunteer) Fire Station. 99 FIRE VOLUNTEER FIRE SERVICE Program Measures Program Expenditures Refer to Training & Safety Division. Personnel Position Summary Refer to Training & Safety Division. 95 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Volunteer Training: Admin., Research, Pre His. 1,360 1,385 1,368 Volunteer Company Training Hrs. 1,080 1,100 1,087 Volunteer Companies 23 24 23 Volunteer Fire Fighters 325 350 327 Program Expenditures Refer to Training & Safety Division. Personnel Position Summary Refer to Training & Safety Division. 95 FIRE MISCELLANEOUS Program Expenditures 96 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Helicopter Services 810,547 831,100 916,188 Western Oil & Gas School - 2,000 2,000 Basic EMT Training 289,660 920,442 763,387 Fire Grants 5,000 424,600 10,000 Total 1,105,207 2,178,142 1,691,575 96 LIQUOR CONTROL LIOUOR CONTROL DEPARTMENT SUMMARY Mission Statement To promote the health, safety and welfare of the general public by regulating the importation, manufacture, distribution, sale and service of alcoholic liquors. Department Goals 1. To govern operations of liquor licensees which promote reasonable practices in the sale or service of liquors by Rules of the Liquor Commission and/or implementation of programs which promote compliance to liquor laws. 2. To enforce the liquor laws of the State and County of Hawai'i. 3. To grant, renew or deny liquor license applications and permits in accordance to law. 4. To provide efficient administrative services 5. To educate licensees, staff, commission and board members on liquor laws and issues affecting their activities. 6. To conduct and/or support public and youth programs whether through education, enforcement, or activities which promote compliance to liquor laws. Program Description 1. To grant, renew and refuse applications or liquor licenses for the manufacture, importation and sale of liquor. 2. To amend or adopt rules having the force and effect of law in the county. 3. To enforce state and county liquor laws by inspections of licensed premises and investigations of complaints of violations for referral to the Liquor Control Adjudication Board. 4. To provide services to and on behalf of the Liquor Commission and Liquor Control Adjudication Board, including the review and amendment of procedures and duties. 5. To provide education to licensees, staff, Commission and Board. 6. To review county and state liquor laws toward uniformity. 7. To conduct and/or support public and youth programs whether through education, enforcement, or activities which promote compliance to liquor laws. Funding Source and Position Count General Fund $ - General Fund - Grant Revenue $ - Grant Revenue - License Fees $ 1,091,970 License Fees 18 Total Budget $ 1,091,970 Total Number of Positions 18 97 LIQUOR CONTROL LIQUOR CONTROL Program Objectives 1. To review legislative amendments affecting the liquor laws of the state or county and where applicable, to amend such rules and procedures. 2. To participate with county liquor jurisdictions, liquor industry associations, licensees, staff, and government or community organizations in identifying areas of concerns and to amend rules or implement programs to seek resolution of such concerns. 3. To conduct inspections, investigations or special programs to promote compliance to liquor laws by liquor licensees. 4. To issue citations for violations of law and forward such complaints to the Liquor Control Adjudication Board for its consideration. 5. To ensure that licensing information and procedures are amended and implemented in accordance to law. 6. To investigate applications for liquor license and any protest thereof to verify compliance to law and to report such findings to the Liquor Commission for its consideration. 7. To evaluate obligations and operations of the department and implement changes as necessary 8. To provide staff, commission and board members education via county, state or nationally sponsored programs. 9. To provide liquor law education and related information to licensees through scheduled classes and via newsletters or memorandums. 10. To support youth education and activities which promote compliance to liquor laws. 11. To support public education and activities which promote compliance to liquor laws. 12. To support enforcement programs for the public and youths which promote compliance to liquor related laws. Program Highlights 1. Participated with liquor industry coalition and amended certain rules towards uniformity. 2. Adopted rules reflecting major revisions to the rules of the commission and procedures required by said amendment. 3. Initiated compliance checks to reduce accessibility to liquor by minors. 4. Participated in state and county task forces to address concerns related to liquor. 9.3 LIQUOR CONTROL LIQUOR CONTROL Program Measures M FY 2002-03 Actual FY 2003-04 Estimate FY 2004-05 Estimate Liquor Commission Applications for Licenses Regular 38 50 40 Renewal 345 350 350 Special 45 40 45 Transient Vessel 215 350 400 Catered Functions 212 160 200 Miscellaneous Applications 37 50 40 Permit Applications 1,242 1,000 1,250 Site Visitations 40 55 40 Public Hearings on Rules and Regulations 0 2 0 Meetings, Special Meetings, Workshops 12 15 15 Liquor Control Adjudication Board Meetings, Workshops 7 6 7 Violations to Board 45 40 45 Public Hearings 0 1 1 Operations Waming and Citations 6 75 10 Liquor Law Education 50 25 Manager Examinations 1,032 800 1,035 Manager Registration 204 300 205 Random Audio Surveillance Checks 103 50 105 Field Inspections Per Month 863 1,400 865 Public Complaints 22 6 25 Merchant Education 51 165 80 Investi ations 155 50 160 In Service Trainin 16 10 5 M LIQUOR CONTROL LIQUOR CONTROL Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 18 18 18 Salaries and Wages 513,339 635,853 635,717 Operations 351,400 444,237 453,253 Equipment 1,566 1,500 3,000 Program Total 866,305 1,081,590 1,091,970 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Director of Liquor Control 1 1 I Licensing Clerk - - I Clerk -Steno ra her 1 1 1 Clerk -III I 1 1 Secretary - - 1 Private Secretary 1 1 1 Liquor Control Investigator II 8 8 8 Liquor Control Investigator III 3 3 3 Clerk II 1 1 - Hearin s Reporter 1 1 - Administrative Officer 1 1 1 Total 18 18 18 MANAGEMENT DEPARTMENT SUMMARY Mission Statement To create a framework that encourages opportunities for people in our community to better themselves. Department Goals Administration 1. To create a framework that encourages economic stability, job opportunities and public participation in the decision-making process. 2. To develop government/community partnerships that work in cooperation to improve the health, safety and quality of life on the Island of Hawaii. 3. To anticipate the challenges confronting the County's future and effectively plan for the community's expected needs. 4. To provide for the public safety and the basic public services of the community. Clerical Services Center To improve the centralized clerical pool concept of the Clerical Services Center, which provides clerical support for the entire County. Committee on People With Disabilities 1. To work with the Mayor's Office in creating a greater awareness of the needs, concerns and rights of people with disabilities. 2. To ensure that the interests of people with disabilities are represented in County matters which affect them, and that all legal requirements related to people with disabilities are fully addressed. 3. To assist the Mayor's office in the preparation of policies and programs relating to people with disabilities. Funding Source and Position Count General Fund $ 1,056,218 General Fund 19 Grant Revenue $ - Grant Revenue - Total Budget: $ 1,056,218 Total Number of Positions 19 101 MANAGEMENT DEPARTMENT SUMMARY Department Goals (continued) Committee on Status of Women 1. To cooperate with the state commissions and arrange for representation of the County at State and other conferences. 2. To promote women's participation in public and private sectors. 3. To act as clearinghouse and coordination body for activities and information. 4. To create public awareness of the responsibilities, needs, potentials and contributions of women as active participants. 5. To seek improvements in educational, counseling programs and policies to meet the needs of girls and women in order to better prepare them for their roles in the community. 6. To encourage an educational program for women of their political rights and responsibilities. 7. To maintain contacts with federal, state, local and international agencies concerned with the status of women. 102 MANAGEMENT ADMINISTRATION Program Description The primary functions of the Office of Management are to provide leadership, direction and supervision for departments and agencies of the County of Hawaii; to ensure that the duties and responsibilities of the executive branch are faithfully discharged in accordance with the provisions of the County Charter; and to represent, plan for and address the needs, concerns and interests of the people of the Island of Hawaii. Program Objectives 1. Maintain government services for the fiscal year 2004-2005 at affordable levels. 2. Fill vacancies on boards and commissions within 60 days. 3. Utilize performance measures to encourage efficient, effective and timely delivery of services by county departments. 4. Develop operating and capital programs utilizing long-range planning to facilitate management decision making. 5. Consolidate county offices to provide easy access for the public to government services. 6. Identify and pursue alternate funding sources and avenues to implement county government programs 7. Involve the community in the planning process for county projects from the very earliest stages. Program Highlights I. Bond funds obtained to begin work on development of a County Civic Center in West Hawaii. 2. Work continued on upgrades to facilities to bring them into compliance with the Americans with Disabilities Act. 3. An agreement was reached between the community and developers for the creation of a public coastal park at Kohanaiki as part of a planned residential development. 4. Necessary matching state funds were obtained to allow the construction of the state's first Veterans' Home in Hilo. 5. Funded by a $500,000 State grant, work began on the preparation of a water plan for the southwest part of the island of Hawaii. 6. The County obtained a commitment of $4,000,000 in federal funds to combat the use of crystal methamphetamine in the County of Hawaii. 103 MANAGEMENT ADMINISTRATION Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Inconmig & Outgoing Correspondence 5,120 13,000 7,000 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 14 14 14 Salaries and Wages 703,716 762,580 759,560 Operations 94,292 108,650 105,650 Equipment 417 5,800 5,800 Program Total 798,425 877,030 871,010 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Mayor 1 1 1 Managing Director 1 1 1 Deputy Managing Director 1 1 1 Clerk III I 1 1 Executive Assistant I 1 1 1 Executive Assistant II 3 3 3 Executive Assistant 11 2/5T 1 1 1 Immigration Information Specialist 1 1 1 Private Secretary to the Managing Director 1 1 1 Private Secretary to the Mayor 1 1 1 Public Relations Specialist 1 1 1 Secretary 1 1 1 Total 14 14 14 104 MANAGEMENT CLERICAL SERVICES CENTER Program Description The Clerical Services Center provides secretarial/clerical and administrative staff assistance to the Office of the Mayor and other County agencies, as well as the Mayor's Family Violence Advisory Commissions. The Center assists the public with information about government agencies and other community services, receives and refers complaints, and issues disabled parking placards. The Center also takes reservations for the Aupuni Center Conference Room and maintains the calendar of events. Program Objectives 1. Assist the clerical workload of the Mayor's Office, the Mayor's Family Violence Advisory Commission, and County departments and agencies daily. 2. Maintain a system for complaints for quick retrieval and follow-up within a maximum two-week turn around time. 3. Respond immediately and efficiently to citizens who walk in or call for information, direction and inquiries about various programs and services. 4. Perform daily issuance of disabled parking permits, maintain/update files with entry of data into the centralized statewide database. 5. Perform daily data entry of purchase orders for all purchases made by the County. 6. Take reservations for Aupuni Center Conference Room, issue forms and keys, and maintain calendar of events. Program Highlights 1. Maintained required changes regarding Disabled Parking process. 2. Provided administrative, secretarial and clerical assistance to Executive Assistants and Public Relations Specialist in special projects, Boards and Commissions, legislative issues, Sister -city communications. 3. Managed Aupuni Center Conference Room. Took reservations and maintained calendar of events. 4. Coordinated mayoral gifts for visiting groups and dignitaries and provided gifts for mayor's staff for travel. 105 MANAGEMENT CLERICAL SERVICES CENTER Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Assi nments Received 1,117 1,200 1,200 Volume 11,751 14,000 14,000 Telephone Calls Received 16,859 17,500 17,500 Disabled Parking Permits Issued 3,178 3,000 3,000 Complaints Received 138 125 125 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 5 5 5 Salaries and Wages 122,391 150,936 150,936 Operations 7,664 10,375 10,375 Equipment 3,658 - 1 Program Total 133,713 161,311 161,311 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Clerical Services Assistant 2 2 2 Clerical Services Staff Assistant 1 1 1 Clerical Services Supervisor II 1 1 1 Clerk III 1 1 1 Total 5 5 5 106 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES Program Description The Mayor's Committee on People with Disabilities is a volunteer committee appointed by the Mayor to advise him/her on all matters related to people with disabilities. The committee's primary function is to review and make recommendations and provide guidelines to improve the quality of life for people with disabilities in the County of Hawaii. Program Objectives Continue to improve accessibility of County facilities and programs for people with disabilities. 2. Provide accessible information to all people with disabilities. 3. Continue to advise administration on issues facing people with disabilities. 4. Assist with implementation of Volunteer Accessible Parking Violations Program throughout the County. Program Highlights 1. Clarified many issues concerning Transition Plan. 2. Held meetings in Hilo and Kona equally. 3. Communicated all public concerns brought to the committee by people with disabilities to the Mayor via ADA Coordinator or by letter. 4. Established Disaster Preparedness Committee. 5. Access award luncheon held in Kona. 6. Monitored volunteer parking enforcement program. 7. Explored issues surrounding issuance on I.D. cards for deaf/hard-of-hearing. 107 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES Program Measures Program Expenditures FY 2002-03 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Number of Meetings Held 10 11 11 Program Expenditures FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Request O erations 10,778 10,107 10,107 Pro ram Total 10,778 10,107 10,107 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN Program Description The Committee on the Status of Women provides the women of Hawaii County with a supportive network and a community voice with which to advance the status of women. Program Objectives 1. Issue a newsletter and coordinate placing the newsletter in various agencies and organizations offices in Hawaii County. 2. Participate in Women's Health Month by coordinating at least one event in each district in Hawaii County and coordinate publicity for community organizations Women's Health Month events. 3. Continue the sponsoring of an essay contest to educate our children on the accomplishments of women in Hawaii County for Women's History Month. 4. Conduct or participate in a workshop that disseminates current information regarding the issue of attaining economic independence for women through "comparable worth", such as pay equity. 5. Participate in local and/or out-of-state meetings by sending at least one representative. The purpose of which will be to share information with the committee members on current programs, legislation and issues that affect the status of women. 6. Research the second edition and coordinate the First Female Booklet publication and disseminate to the public. 7. Continue to update and print the Urgent Services Directory for Families. 8. Hold rotating monthly meetings in Hilo, Waimea, Ka`u and Kona to better allow participation from the public. 109 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN Program Highlights 1. Participation in the legislative process consisted of bill education and testimony. Of the bills directly impacting on women and children in Hawaii, 43 passed in the 2003 legislative session. 2. Presented the annual essay contest to recognize the achievements of women, and an awards luncheon providing an opportunity for our children to honor the important women in their lives as part of Women's History Month events. 3. Coordinated the presentation of September Women's Health Month events islandwide of the committee and other organizations. Each year these events multiple in activities and attendance locally and statewide. 4. The annual issue of the Urgent Services Directory for Families highlighting needs access for Hawaii County citizens was published and 15,000 copies distributed islandwide. 5. Completed the writing and editing of the First Female Booklet and began research for a second edition. 6. Continue to publish a newsletter to inform and educate Hawaii County citizens on the committee's activities and women's issues. 7. Participated in activities to address the economic independence of women, in particular the Equal Pay Day conference on Oahu and began coordination for an educational workshop on this issue for Hawaii. Program Measures Program Expenditures FY 2002-03 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Number of Meetings Held 6 12 12 Conferences Held 0 1 1 Workshops Held 5 1 2 Program Expenditures FY 2002-03 FY 2003-04 FY 2004-05 Actual Bud et Reguest O erations7,004 13,790 13,790 Pro ram Total 7,004 13,790 13,790 110 MASS TRANSIT AGENCY MASS TRANSIT AGENCY DEPARTMENT SUMMARY Mission Statement To provide transportation alternatives to the residents and visitors of Hawaii County. Department Goals 1. To improve transportation mobility for the public with emphasis on service to the mobility impaired. 2. To assist the public in obtaining transportation alternatives to the private automobile through the use of buses, vans, car-pooling, and shared -ride taxi. 3. To allow users of the transportation system to travel to work, health care centers, educational institutions, business and commerce centers, and recreational sites. Program Description The Mass Transit Agency plans, directs, and coordinates the activities of the Hawaii County public transportation system. The agency also provides administrative support for the Hawaii County Transportation Commission. Funding Source and Position Count General Fund $ 1,346,043 General Fund 6 Grant Revenue $ 150,000 Grant Revenue - Total Budget: $ 1,496,043 Total Number of Positions 6 111 MASS TRANSIT AGENCY MASS TRANSIT AGENCY Program Objectives 1. Maintain system ridership from FY 2003-04. 2. Revise shared -ride taxi program by implementing a user type fare system. 3. Resolve and follow-up on all complaints within two weeks. 4. Operate additional afterschool service in Kona and Waikoloa and begin North Kohala bus service to Waimea, Kona, and Hilo. Program Highlights 1. Took delivery of three accessible mini -buses. 2. Implemented afterschool bus service in Kona. 3. Held island -wide transportation conference with State Health Planning Development Agency (SHPDA). 4. Received Federal grant for a rural transportation plan for Puna and Kona. Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Passengers Per Hour 22.8 21.1 21.1 Revenues Per Hour $28.03 $27.73 $27.73 Cost Per Hour $59.66 $56.59 $56.59 Operating Cost Recovery 46.98% 49.00% 49.00% Program Expenditures 112 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 6 6 6 Salaries and Wages 197,128 186,131 238,300 Operations 1,435,333 1,391,743 1,257,743 E ui ment - - - Program Total 1,632,461 1,577,874 1,496,043 112 MASS TRANSIT AGENCY MASS TRANSIT AGENCY Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Automotive Mechanic I 2 2 2 Clerk II 1 1 1 Clerk III 1 1 1 County Transportation Specialist 1 1 1 Transit Operations Administrator 1 1 - Mass Transit Administrator - - 1 Total 6 6 6 113 MISCELLANEOUS MISCELLANEOUS ANIMAL CONTROL Mission Statement The Hawaii Island Humane Society (HIHS), contracted by the County to provide animal control services, is a 501(c)3 nonprofit organization, whose mission is to prevent cruelty to animals, eliminate pet overpopulation, and enhance the bond between humans and animals. Goal To investigate and resolve animal related complaints and enforce animal control laws. To develop comprehensive educational programs and spay/neuter programs aimed at reducing the number of animal -related problems in our community. Program Description HIHS is responsible for Animal Control contract, which involves enforcing Hawaii County Code Chapter 4 Animal Control related laws and State of Hawaii Laws (Hawai`i Revised Statutes 142). These laws currently include ordinances related to the following: • Dangerous Dogs • Stray Animals/Impoundment • Animal Licensing • Cruelty and Neglect HIHS Officers are badged through training provided by HIHS and County agencies. The Humane Officers then respond and resolve animal control situations by educating the public about responsible pet ownership and appropriate animal control laws and penalties as well as issuing complaint and comply notices, citations, and dangerous dog designations. HIHS Officers are available 24 hours a day, 7 days a week to respond to animal related emergencies. HIHS must accept all animals, regardless of condition, into its three shelters in Kona, Keaau, and Waimea. We are responsible for sheltering and caring for all animals and providing opportunity for reunification with owners. Other services related to the contract include dog licensing, administration of the Spay/Neuter Community Assistance Program, and legislative support of improved animal -related laws. In addition, HIHS provides adoption services, low-cost microchipping, education for adult and children, foster -care programs, volunteer opportunities, cat registrations, and basic medical care for shelter animals. HIHS community programs focus on creating better relationships between people and animals, and educating the public on the importance of spaying and neutering. 114 MISCELLANEOUS ANIMAL CONTROL Program Objectives 1. 90% of dangerous dog calls will be responded to within 2 hours. 2. 90% of loose animal posing a public safety hazard calls will be responded to within 2 hours. 3. 90% of injured animal related calls will be responded to within 2 hours. 4. 90% of calls for animal control assistance by the police will be responded to within 3 hours. 5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and resolved in 14 working days. 6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in 48 hours and resolved in 5 working days. 7. 70 Sweeps of problem communities per year. Program Highlights The Hawaii Island Humane Society was established in 1963 and started by providing animal control services in East Hawaii. Since 1990, they have provided island -wide animal control services. The 2002-2003 fiscal year highlights include the following: • 5 officers completing the National Animal Control Association Level I Humane Officer Training, a week long course offered last year in Honolulu. Half the cost was absorbed by HIHS private funding. • Decrease in annual intake continued downward trend, adoptions increased by almost 25% over the previous year due to increased adoption promotion efforts, including our expanded foster care program. • Issued almost 2,900 discount coupons for sterilization through the S/N CAP program because of additional efforts to raise money and get vet assistance. • Over 2,000 microchips implanted, resulting in easier identification of animals and bettering chances of reuniting pets with their owners. By contributing to a front- page article in West Hawaii Today, contributed to a widespread new interest in having pet microchipped. • Extension of Waimea Shelter service hours — phone calls are taken starting from 8:00 am, providing an additional 4 hours of service per day in the Waimea area. Complaints about service in Waimea have now been reduced to almost nil. • As per NACA report recommendations, process of replacing chain link separators in dog kennels with solid walls began in Kona. 10 kennels were rebuilt with solid walls in a project financed by HIHS donors. • Active participation in the Solutions 2003 work group to address animal issues in communities around the island. Working with legislative group to revise animal - related laws. 115 MISCELLANEOUS ANIMAL CONTROL Program Highlights (continued) The following are highlights of what we are working towards in the 2003-2004 fiscal year: • A complete database, accessible at all shelters, to record information about animal complaints, dangerous dog designations, loose animal redemptions, and animal/citizen history. A network with server, has recently been installed in the Kona shelter and we are preparing to move to the computerized system in that shelter before the end of FYE 2004. • Working in a coalition with the other animal welfare and community groups on the island to promote sterilization, adoption, and pet identification. First major promotion to take place in June 2004. • Working with Solutions task force to continue the effort to revise animal -related laws to make them stronger and more enforceable; To go into community groups, associations, and Neighborhood Watches to inform citizens about the laws and what they can do to stop animal -related problems and how HIHS can work for them. • Subsidizing a record number of spay/neuter surgeries through adoptions and the S/N Community Assistance Program. Each sterilized animal prevents thousands of unwanted litters from being born. Program Measures 116 FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Estimate Percentage of dangerous dog calls will be responded to - 90% 90% within 2 hours Percentage of loose animal posing a public safety calls - 90% 90% will be responded to within 2 hours Percentage of injured animal related calls will be - 90% 90% responded to within 2 hours Percentage of animal control assistance by the police - 90% 90% will be responded to within 3 hours Percentage of animal cruelty and neglect cases will be - 90% 90% responded to in 24 hours and resolved in 14 working days Percentage of license, loose dog and any non- - 90% 90% cruelty/neglect cases will be responded to in 48 hours and resolved in 5 working days Number of sweeps of problem communities per year - 50 100 Animal Intake Stray/Feral 12,000 12,000 Owner Surrendered - 2,5002,500 Total Intake 14,500 14,500 116 MISCELLANEOUS ANIMAL CONTROL Program Measures (continued) Redeemed 750 750 Adopted 1,600 1,900 Adopted animal returned to HIHS for Health Reasons - 0 0 Sent to Hawaiian Humane Society (O`ahu) - 0 Euthanized 12,150 12,000 Adoption Percentage (Based on total intake numbers) - 12% 15% Adoption Percentage (Based on Adoptable Animals) - 65% 75% Animal Control Related calls - 30,000 5,000* Dog License issued - 4,200 4,000 Dog License Fees Collected - - - Cat ID Tags Issued (HIHS funded program) - 500 700 Impoundment & Boarding Fees Collected - - - After Hour Emergency Calls Outs - 300 250 Miles Traveled - 140,000 135,000 Dead animals collected - 450 500 Co laint/Com 1 Notices Issued - 1,000 1,000 Citations issued HCC 4-30 Dog Running Loose - 200 200 HRS 1443.2 License Violation - 125 125 HRS 7-11-1109 Cruelty to Animals - 10 12 Other inc. Dangerous Do - 25 25 Total Citations - 360 362 Citations issued to Repeat Offenders -- 20 20 Number of Dangerous Dog Appeal Hearings - - N/A Number of Animal Control Cases - 1,500 1,362 Number of Calls for assistance from the Police Dept. - - - Number of Animal Pickups - 950 800 Volunteer Hours - - - Number of Volunteers - - - Number ofTrap Rentals - 1,000 1,000 Spay/neuter CAP coupons issued - 2,200 2,700 Number of Animal Control Officers Kea`au (also serving Hilo, Hamakua, Kea`au, Puna, - Ka`u 5 5 Kona also serving South Kona, Oceanview - 4 3 Waimea also serving Honoka`a, Waikoloa,Kohala - 2 2 Total Animal Control Officers - 11 10 'Please note that the estimated number of calls have been changed to reflect only calls which require a physical response. Calls which are handled only by phone are no longer considered in this number as they had been previously. 117 MISCELLANEOUS ANIMAL CONTROL Program Expenditures 118 FY 2002-03 Actual FY 2003-04 FY 2004-05 Budget Request Operations 774,814 809,948 909,215 Spay/Neuter CAP 35,000 40,000 45,000 Program Total 809,814 849,948 954,215 118 MLi61Y4lMI-NV_:"ki!C91W MISCELLANEOUS/COUNTYWIDE COSTS 119 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Animal Control 809,814 849,948 954,215 Nonprofit Grants 900,000 900,000 900,000 Schools 52,378 55,000 55,000 Fringe Benefits State Retirement System 4,211,916 7,395,000 10,487,800 FICA 3,924,278 4,300,000 4,400,000 County Pensions 146,141 166,000 166,000 Police, Fire & Bandsmen Pensions 11,818 11,600 11,600 Health Fund 12,860,658 14,940,000 16,650,000 UPW Prepaid Legal Plan - - - Worker's Compensation 2,817,683 2,700,000 2,600,000 Unemployment Compensation 209,299 194,000 382,000 Vacation Pa - 25,000 25,000 Total Fringe Benefits 23,993,423 29,731,600 34,722,400 Bond Issue/Debt Service Interest 9,492,824 10,011,767 9,995,260 Bond Redemption 11,929,100 13,577,918 13,925,878 Total Bond Issue/Debt Service 21,421,924 23,589,685 23,921,138 Supplemental Transfers Transfer to Solid Waste Fund 7,462,104 7,896,387 10,269,921 Transfer to Golf Course Fund 143,904 143,804 143,804 Transfer to Disaster/Emergency Fund - - 100,000 Total Supplemental Transfers 7,606,008 8,040,191 10,513,725 Other Costs Provision for Compensation Adjustment - 1,200,000 1,200,000 Sundry Refund 22,174 25,000 40,000 Provision for Reallocation - 35,000 35,000 Miscellaneous Insurance Claims & Judgments 791,055 1,000,000 1,000,000 Public Safety Disaster/EmergencyDisaster/Emergency 110,520 150,000 150,000 Miscellaneous (Block & Housing Grants, Home Pro ram 3,832,228 - - Total Other Costs 4,755,977 2,410,000 2,425,000 119 �,(� �� A �I �F,�4 f OI PARKS & RECREATION DEPARTMENT SUMMARY Mission Statement To provide a wide array of services for the public with excellence, integrity and aloha. Department Goals Service • Provide and/or facilitate a wide array of services and opportunities that meet the needs of the Big Island community while maintaining cultural uniqueness of our rich heritage, diversity and the aloha spirit • Conduct the P&R "Service Survey" to evaluate the quality of services provided and report the results quarterly • Keep the public informed of the availability of programs and facilities via various media outlets including a departmental we site Facilities Provide safe, clean, enjoyable, accessible and aesthetically pleasing facilities by: • Implementing the transition plan for ADA compliance • Implementing the transition plan for playground safety and equipment • Encouraging community service projects that focus on maintenance and enhancement of facilities • Developing and implementing maintenance standards • Developing a 5 year plan for repairs and maintenance • Providing regular facilities and safety inspections and monitoring the results and recommendations Fiscal Responsibility • Refine fiscal management and performance of the department • Develop alternative strategies to generate supplemental resources in order to maintain and enhance operations (grants, cost sharing, donations, etc.) Partnerships • Pursue assistance from persons and groups to improve and maintain recreational facilities and enhance programs • Maximize resources by encouraging "Friends of the Park" and other forms of volunteerism at each facility Sa et • Ensure proper use of safety equipment by all employees • Maintain, update and keep all employees current with health and safety requirements and testing, such as hearing tests, hepatitis immunization for covered individuals, CDL licenses, etc. 120 PARKS & RECREATION DEPARTMENT SUMMARY Safety (continued) • Perform regular safety inspections at all facilities • Provide a mechanism to address the safety concerns of all employees Trainine • Provide for personal and professional growth opportunities for all staff • Provide job specific training, including safety training, for employees in their work fields • Provide training for the public in areas that will help P&R carry out its mission or enhance its staff s personal growth Funding Source and Position Count General Fund $ 12,865,537 General Fund Grant Revenue $ 548,751 Grant Revenue A584 Other $ 260,725 Other Total Budget: $ 13,675,013 Total Number of Positions 121 PARKS & RECREATION ALAE CEMETERY Program Description The Alae Cemetery provides an affordable and accessible public memorial park to accommodate the burials of the general public regardless of race, color, creed, or financial standing. Program Objectives 1. Maintain cemetery grounds and pavilion to acceptable standards. 2. Assign and record all burials. Program Highlights None Program Measures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Acres Maintained 20 38 31 Plots 13,500 13,600 13,700 Burials 102 100 100 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 4 4 4 Salaries and Wages 103,749 110,704 110,704 Operations 4,180 9,600 7,600 Equipment 2,940 4,050 8,300 Program Total 110,869 124,354 126,604 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Park Caretaker I 2 2 2 Power Mower Operator 2 2 2 Total 4 4 4 122 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST HAWAII Program Description The East and West Hawaii Veterans Cemeteries accommodate the local burial needs of Big Island Armed Forces veterans and eligible members. Program Objectives 1. Continue to seek community assistance in beautifying the cemeteries. Work with Sons and Daughters of Veterans for a project per year. Work with HCCC for clean- up preparation for special ceremonies and holidays. 2. Continue to coordinate development of the East and West Hawaii Veterans Cemetery with the Veterans Advisory Committee and the Department of Defense. Program Highlights Completed the following projects: - Major wash down and clean up of pavilions, columbariums, and concrete trash bins (Veterans #1 and #2) by Hawaii Community Correctional Center. - Painting of pavilion (Veterans #1) by Sons and Daughters of AJA Veterans, Waiakea High School Kiwins and Waiakea Builders Club. - Annual painting of curbing (Veterans #1 and #2) by Sons and Daughters of AJA Veterans. Program Measures 123 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Acres Maintained 15 15 22 Plots 9,836 9,836 9,886 Site #1 1,636 Site #2 7,800 Site #3 400 Burials 110 175 150 123 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST HAWAII Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 4 4 5 Salaries and Wages 72,323 80,712 104,528 Operations 23,309 28,200 26,550 Equipment 5,373 6,600 7,000 Program Total 101,005 115,512 138,078 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Equipment O erator II Terrip 1 1 1 Park Caretaker 1 2 2 3 Veterans Cemetery Caretaker/EquipCaretaker/Equip Operator 1 1 1 Total 4 4 5 124 PARKS & RECREATION RURAL CEMETERIES Program Description The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in Hamakua, Kohala, and Kona are properly maintained. Program Objectives 1. Continue maintenance of cemetery grounds. 2. Assign and record all burials. Program Highlights None. Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Cemeteries 7 7 7 Program Total 7,787 8,950 8,950 North Hilo/Hamakua District: Honoka`a, Kukuihaele, Kuka`iau, Lau ahoehoe 4 4 4 North/South Kohala District: Hawi, Waimea 2 2 2 North/South Kona District: Keo u 1 1 1 Program Expenditures 125 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Operations 7,787 8,950 8,950 Program Total 7,787 8,950 8,950 125 PARKS & RECREATION HAWAII COUNTY BAND Program Description The Hawaii County Band was established in 1883 and has provided appropriate and entertaining music for parades, concerts, festivals, ceremonies, and other special events throughout the Big Island for 120 years. Presently, the Hawaii County Band performs as a representative of the County of Hawaii and continues to enhance events throughout all districts of the Big Island. Program Objectives 1. Provide musical services for the island residents and visitors by working with community organizations and providing 40 musical services annually (e.g. parades, ceremonies, festivals, concerts and special events.) which enrich Big Island events. 2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational, musically challenging, and historically significant. 3. Sponsor the Intermediate and High School Concert Band Festival, which showcases school bands from the Big Island and elsewhere. 4. Feature young musicians as soloists at the May Mo`oheau Bandstand Concert, which provides musically educating opportunities for the young people of the County of Hawaii, annually. Program Highlights - Provided 12 monthly concerts at Mo`oheau Park Bandstand. - Participated in 4 Veterans services: Veterans Day, Club 100, Memorial Day,and Korean War Veterans. - Held a July 4`h Mo`oheau Bandstand concert in conjunction with the Hilo Jaycees Fireworks Display. - Participated in various parades throughout the island (Volcano Independence Day, Waimea Aloha Festival, Kona Coffee Festival, Hilo Christmas Parade, International Festival Parade, Pahoa Christmas Parade and Meme Monarch Parade). - Participated in various civic events (American Cancer Society Moonlight Madness, American Heart Association Heart Walk, Portuguese Day, Kamehameha Day, Pana`ewa Zoo's Tiger's birthday, Hawaii County Inauguration and Flag Day celebration. - Organized and participated in the Big Island Intermediate and High School Select Band. 126 PARKS & RECREATION HAWAII COUNTY BAND Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Performance Services 43 40 43 Rehearsals 85 85 85 Estimated Attendance 3,942 3,825 3,825 20 Parades 50,000 50,000 50,000 5 Ceremonies 3,000 3.000 3.000 22 Concerts 5,000 5,000 5,000 8 Special Events 5,000 5,000 5,000 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 40 40 40 Salaries and Wages 138,194 145,427 146,557 Operations 3,942 3,825 3,825 Equipment 2,444 2,300 2,300 Program Total 144,580 151,552 152,682 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Band Director 1 1 1 Assistant Band Director 1 1 1 Musician I 4 4 4 Musician II 9 9 9 Musician III 10 10 10 Musician IV 8 8 8 Musician V 7 7 7 Total 40 40 40 Note: All positions are part-time with the exception of the Band Director. 127 PARKS & RECREATION WEST HAWAII BAND Program Description The West Hawaii Band provides music for parades, ceremonies and other events, principally in the Hamakua, Kohala and Kona districts, to support and inspire traditional and emerging cultural, charitable, educational, recreational and economic activities, and provides musical enjoyment and satisfaction for residents and visitors of diverse ages and backgrounds, through performance and rehearsal. Program Objectives 1. Provide music on demand for community organizations 3 to 5 times. 2. Perform in 8 to 12 parades. 3. Target concert performances for older individuals 4 times. 4. Provide music for "one-time only" events when appropriate. 5. Provide on-site concerts before or after parades 2 to 4 times. 6. Increase repertoire by 6 to 8 musical selections. 7. Sight-read 8 to 16 new musical arrangements. 8. Maintain participation of 3 to 6 middle and high school students. Program Highlights 1. Provided inspirational and specific music for the Military Veterans, Boy Scouts, and residents of the Life Care Center and the Regency at Hualalai. 2. Annual participation in Kona Coffee Festival, International Billfish Tournament, Kamehameha Floral parade and Aloha Week celebration events. 3. Offered students and other instrumentalists chances to play diverse and meaningful music within a group. 4. Provided flourish for community parades, ceremonies and other gatherings. Program Measures 128 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Performances 24 20 20 Rehearsals 32 36 34 128 PARKS & RECREATION WEST HAWAII BAND Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 19 19 19 Salaries and Wages 14,178 22,316 23,327 Operations 6,085 6,125 6,125 Equipment - - - Pro ram Total 20,263 28,441 29,452 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Band Director 1 1 1 Assistant Band Director 1 1 1 Musician I 4 4 4 Musician B 7 7 7 Musician III 6 6 6 Total 19 19 19 Note: All positions are part-time. 129 PARKS & RECREATION ADMINISTRATION Program Description The Parks & Recreation Administration provides organizational support services to all the divisions/sections and bands to achieve the development and implementation of the department's mission. Program Objectives I. Distribute P&R Service survey at all staffed facilities and activities/events conducted by the department. 2. Create a comprehensive P&R departmental calendar by June 30, 2005. 3. Continue implementation of the transition plan for accessibility to public facilities during the fiscal year. 4. Continue implementation of the transition plan for program accessibility during the fiscal year. 5. Continue implementation of the transition plan for playground safety and accessibility during the fiscal year. 6. Perform random checks of facilities, no later than September 2004, to ensure that standards for maintenance are being met. 7. Beginning January 2005, hold public meetings in one council district per month to solicit ideas for new facilities and improvements for existing facilities. 8. Maximize resources by encouraging the "Friends of the Park" program and identify a minimum of five community service projects that focus on maintenance and/or improvements to park facilities. 9. Provide at least one technical job specific training for 90% of administrative staff. Program Highlights The new Princess Abigail Wahi`ika`ahu`ula Kawananakoa Center was completed. Many of the ongoing American with Disabilities Act improvements were completed: Shipman Park Ho`okena Beach Park Onekahakaha Beach Park Pahala Community Center Hilo Bayfront Soccer Fields Waiakea-waena Playground & Gym Hilo Armory Aunty Sally's Luau Hale Hale Halawai Konawaena Pool 130 PARKS & RECREATION ADMINISTRATION Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate -Camping Permits Issued 4,576 4,000 4,000 Pavilion Permits Issued 1,567 2,000 2,000 Training Sessions Attended by Administrative Staff 12 14 - Friends of the Parks Projects 36 35 10,900 No of Completed Service Surveys - - 2,000 Surveys Rating Quality of Service as More than Satisfactory - - 75% -Surveys Rating Facilities as Adequately Maintained - - 75% Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 14 14 14 Salaries and Wages 554,650 573,317 564,968 Operations 23,022 99,613 64,513 Equipment 20,733 5,800 10,900 Program Total 598,405 678,730 640,381 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Parks & Recreation Director 1 1 1 Deputy Parks & Recreation Director 1 1 1 Account Clerk 2 2 2 Accountant - - 1 Accountant III 1 1 - Accountant IV - - 1 Clerk II 1 1 1 Clerk III 2 2 2 Departmental Personnel Clerk 1 1 1 Park Project Coordinator I 1 1 Park Planning Officer 1 1 1 Personnel Management Specialist II 1 1 1 Private Secretary 1 1 1 Senior Account Clerk 11 - Total 14 14 14 131 PARKS & RECREATION PARKS MAINTENANCE Program Description The Parks Maintenance Division maintains neighborhood parks, beach parks, playgrounds, ball fields, and other recreational facilities; undertakes construction, repairs and renovation projects for buildings, equipment and grounds; operates a plant nursery to support landscaping and beautification projects; operates a storeroom for departmental maintenance supplies. Program Objectives 1. Maintain completion range of 2,250 — 2,350 work orders on an annual basis. 2. Undertake two parks improvements projects per district (18). • One of which supervisor to work with a community group to improve the parks — 1 park per district minimum. 3. Monitor complaints filed for strategic planning purposes for maintenance and services improvements. • Record type, number, district, etc. of complaints and implement necessary maintenance procedures, standards, training, discipline, etc. for corrections. • Make annual inspections of facilities with responsible supervisor. (9 districts) Analyze and discuss methods of improvements. 4. Provide for safe facilities and grounds. • Conduct safety inspections of facilities: Weekly by supervisors (52 per supervisor = 468 total inspections/year). • Correct hazards on a timely basis. 5. Provide for a safe working environment. • Participate with department safety committee and discuss and evaluate accident reports. • Correct any hazardous conditions or practices. • Provide a minimum of two safety instructional sessions per crew each month. 132 PARKS & RECREATION PARKS MAINTENANCE Program Highlights Utilized manpower from various governmental agencies and community organizations to offset lack of manpower due to the addition of maintenance responsibilities. HCCC, Senior Employment, RSVP, civic organizations, community groups, schools, etc. provided manpower to complete projects island -wide. Projects were for landscaping, major cleanups, painting, and preparation for special events. Provided assistance in over 26 special events throughout the island. Completed 2,148 work orders. Retrofitted plumbing systems throughout the island. Numerous water pressure regulators and backflow preventers installed. Conducted 197 training sessions. Program Measures Facilities Maintained: FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Beach Parks 28 28 29 Parks & Playgrounds 47 47 47 Gyms & Recreation Centers 30 30 30 Swimming Pools 9 9 9 Tennis Facilities 20 20 20 Other Facilities 40 40 40 Complaints Received 47 63 50 BeautificationProjects82 27 75 Work Orders Com leted 2,148 2,300 2,200 Training Sessions 197 216 200 Program Expenditures 133 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 125 125 127 Salaries and Wages 3,134,959 3,295,344 3,357,244 Operations 1,623,464 1,591,840 1,608,460 Equipment 179,747 276,600 435,600 Program Total 4,938,170 5,163,784 5,401,304 133 PARKS & RECREATION PARKS MAINTENANCE Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Building & Grounds Utility Worker 1 1 1 Building Maintenance Helper —Te 2 2 2 Building Maintenance Worker 6 6 6 Building Maintenance Worker- Temp 1 1 I Building Maintenance Supervisor II 1 1 1 Electronic Pump -Mechanical Electrician 1 1 1 Equipment O erator I 2 2 2 Equipment Operator H 5 5 5 Equipment Operator H- Temp 2 2 2 Laborer II 3 3 3 Laborer II- Ternp I 1 1 Lead Building Maintenance Worker I I 1 Lead Maintenance Electrician I I 1 Lead Plumber I I 1 Mechanical Repair Welding Supervisor 1 1 1 Mechanical Repairer- Temp I I I Mechanical Repairer -Welder 2 2 2 Nursery Worker I 1 1 1 Park Bldg & Grounds Maintenance Supervisor 1 1 1 Park Caretaker 1 41 41 43 Park Caretaker I— 1/2T 3 3 3 Park Caretaker I — 2/5T 4 4 4 Park Caretaker II 4 4 4 Park Caretaker III 1 1 1 Park Caretaker III- Temp l 1 I Park Construction & Maintenance Supervisor 1 I 1 Park Facilities Refuse Collector 2 2 2 Park Maintenance Supervisor I 1 1 I Park Maintenance Supervisor II 3 3 3 Park Maintenance Supervisor IH 1 1 1 Park Maintenance Supervisor IV 2 2 2 Plumber 1 1 1 Power Mower Operator 5 5 5 Power Mower Operator- Temp 1 1 I Senior Account Clerk 1 1 1 Storekeeper 1 1 1 Superintendent of Park Maintenance 1 1 1 Tractor Mower Operator 9 9 9 Tractor Mower Operator- Temp 1 1 I Tree Trimmer 2 2 2 Tree Trimmer Temp 1 1 1 Tree Trimmer -E ui ment Operator II 1 1 1 Tree Trimmer -Heavy Truck Driver 1 1 1 Tree Trinuning Crew Supervisor I 1 I Tree Trimming — Park Maintenance Supervisor 1 1 1 Total 125 125 127 134 PARKS & RECREATION RECREATION Program Description The Recreation Division plans, conducts, arranges or promotes organized recreation, athletics, crafts and other leisure time activities for all age groups at recreation centers and facilities throughout the County of Hawaii. Program Objectives Provide introductory instruction in all recreational facilities in at least 4 of the following sports (basketball, baseball, volleyball, track and field, tennis, flag football, badminton) for children and adults, one or more in each respective season (i.e. Fall — basketball; Winter — baseball and track/field; Spring — volleyball; summer — tennis/flag football). 2. Provide at least six seasonal arts and craft activities for children and adults in all recreational facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities; Winter — Valentines/St. Patrick/Easter activities; etc.). 3. Maintain a safe facility, free of hazards for all activities, patrons and employees by conducting daily safety inspections and remitting work orders as necessary to correct unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly basis. 4. Plan, organize and implement a minimum of two district -wide events in each respective district that is responsive to the respective community's needs and interests (i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District — Hamakua Fun Day; etc.). 5. Develop a minimum of six partnerships with other recreation providers as well as community organizations to maximize service and activities to the public (i.e. summer camping program in partnership with the YMCA). 6. Provide quarterly training for the P&R staff on various issues, ADA concerns, safety issues, self-improvement/enhancement, etc. 7. Provide the Department with at least two ADA training sessions. 8. Finalize a strategic plan for the division by the end of the fourth quarter. 9. Provide complete fingerprinting background checks on all new employees, temporary hires and volunteers who work in close proximity to children. 135 PARKS & RECREATION RECREATION Program Objectives, Cont'd. 10. In conjunction with the State Department of Health, provide a minimum of six Healthy Initiative Projects island -wide. Program Highlights 1. The Biggest Easter Egg Celebration was held at Lili`uokalani Park with more than 15,000 plastic eggs being donated by various local businesses. The event attracted more than 5,000 youngsters and parents alike. 2. Easter Blast for the youngsters of the Ka`u District provided free hotdogs and keiki I.D. by the Community Police. 3. Ohana Shoreline Fishing (Hamakua / North & South Kohala Districts project) attracted close to 300 fisherpersons and hundreds of spectators. Event was featured on cablevision on the Big Island and Kauai. 4. "Spiking with Reed Sunahara" clinic held at Andrews Gym with more than 500 in attendance. Youngsters and adults alike came to see local boy give back to the community. 5. Jimmy Yagi basketball clinic at Waiakea Uka Gym. This ever popular camp draws more and more youngsters every year. Registration closed in one day and youngsters were turned away. Lunch was provided by Don's Grill. 6. Start Living Healthy projects were initiated, video-taped and shown on local cablevision. a. Exercises and Healthy Foods at Honoka`a, Hale Halawai, Pahoa, Na`alehu and Yano Hall. b. Summer Fun Healthy Snack Program at Kawananakoa Hall, Andrews Gym, Waiakea Uka Gym, Carvalho Park, Hilo Armory, Pahoa, Shipman Park, Mt. View Gym, Na`alehu, Yano Hall, Kailua Park, Waikoloa, Kohala, Waimea, Honoka`a, Pa`auilo, Papa`aloa, and Papa`ikou. 136 PARKS & RECREATION RECREATION Program Measures FY 2002-03 Program/Events Countywide Participants Actual FY 2003-04 Countywide Participants Budget FY 2004-05 Countywide Participants Estimate Instructional Sports Program (Baseball, Softball, Basketball, Floor Hockey, Pickle Ball, Volleyball, Tennis, 85,430 Track & Field, Croquette) 155,000 155,000 Arts & Crafts 30,297 45,000 45,000 Organized P&R Sports Games/Clinics (Baseball, Basketball, Volleyball) 60,442 65,000 65,000 Music and Dance 38,777 45,000 45,000 Drama, Storytelling, Puppetry 15,226 20,000 20,000 Physical Fitness/Aerobic for Tots to Senior Citizens 159,436 125,000 175,000 Islandwide Exponent and Age Group Track and Field 1,493 1,500 1,750 Easter Egg Celebrations 11,400 16,500 16,500 Hamakua Fun Day Celebration 1,200 1,500 1,500 Halloween Haunted Houses/Contests 5,120 6,000 6,000 Elks Hoop Shoot Contest 490 600 600 Martial Arts Demonstration/Fair/Clinic 510 450 600 Bicycle Program 120 650 650 Air Rifle/BB Gun Safety Program 280 400 400 Hiking Programs 985 1,900 1,900 Ohana Fishing Day/FishingDay/Fishing Derbies 1,095 1,250 1,250 Wheelchair Basketball 0 100 100 Start Living Healthy Projects 4,585 - 10,000 TOTAL 416,886 485,850 546,250 Persons Utilizing Facilities - Total 2,360,995 2,500,000 2,850,000 Program Expenditures 137 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 69 69 69 Salaries and Wages 1,457,175 1,510,902 1,546,992 Operations 415,375 467,385 493,485 Equipment 17,995 14,500 500 Program Total 1,890,545 1,992,787 2,040,977 137 PARKS & RECREATION RECREATION Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Clerk II 1 1 1 Recreation Administrator 1 1 1 Recreation Director II 22 22 22 Recreation Director II — 1/2T 1 1 1 Recreation Director IV 5 5 5 Recreation Instructor Hourly - Ternp 25 25 1 25 Recreation Specialist II 2 2 2 Recreation Technician II 1 1 1 Recreation Technician II — 3/4T 1 1 1 Recreation Technician II— 1/2T 3 3 3 Recreation Technician II — 2/5T - - - Recreation Technician III 1 1 1 Recreation Technician III — 3/4T 1 1 1 Recreation Technician III — 1/2T 2 2 2 Recreation Technician III -2/5T 2 2 2 Total 69 69 69 138 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM Program Description The Summer and Inter -Session Program provides for the County of Hawai`i's elementary school children, a five to six week, diversified recreational program, including team sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and enrichment activities. Program Objectives 1. Conduct a minimum of 16 Summer Fun programs island -wide. 2. Continue to conduct longer programs hours at the following sites: a) Honomu, Kula`imano and Papa`ikou to be held at Papa`ikou from 8 a.m. to 3 p.m. at a nominal fee of $50 per child. b) Hawaiian Beaches and Pahoa to be held at Pahoa from 8 a.m. to 3 p.m. at a nominal fee of $50 per child. c) Mt. View and Cooper Center (Volcano) from 8 a.m. to 2 p.m. at a nominal fee of $40 per child. d) Na`alehu Center from 8 a.m. to 2 p.m. ($40) e) Pahala Center from 8 a.m. to 2 p.m. ($40) I) Shipman Gym 8 a.m. to 2 p.m. ($40) g) Pana`ewa Park 8 a.m. to 3 p.m. ($50) h) Kawananakoa Gym 8 a.m. to 3 p.m. ($50) i) Waiakea L)ka Gym 8 a.m. to 3 p.m. ($50) j) Andrews Gym 8 a.m. to 3 p.m. ($50) k) Carvalho Park 8 a.m. to 3 p.m. ($50) 1) Yano Hall 8 a.m. to 2 p.m. ($40) m) Kailua Gym 8 a.m. to 2 p.m. ($40) n) Kohala 8 a.m. to 3 p.m. ($50) o) Waikoloa 8 a.m. to 3 p.m. ($50) p) Waimea 8 a.m. to 3 p.m. ($50) 3. Form partnerships with Pana`ewa and Keaukaha Community Associations in which they provide scholarships for their youngsters i.e., $50 for an all -day program, community association subsidizes $25 for each community members' children. 4. Work in partnership with QLCC to sponsor free lunch programs for the following sites: Keaukaha, Pana`ewa, Papa`ikou, Pahala and Carvalho Park. 5. Work in partnership with the DOE or HCEOC to sponsor free lunch program for the following sites: Yano Hall, Hale Halawai, Kekuaokalani Gym, Kohala, Waimea, Waiakea Uka, Andrews Gym, Hilo Armory, Pahoa, Kea`au, Mt. View, Pahala and Na`alehu. 139 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM Program Objectives (continued) 6. Supplement the regular Summer Fun program with various enrichment -type programs for those willing to pay the higher fee: • Develop and implement a special all -day educational/recreational program at Richardson Ocean Park, focusing on water. This will run for six weeks, from 8 a.m. to 3 p.m., targeting children in grades 2 — 5, at a cost of $150 per child. • Develop and implement a teen -scene programs at Pu`u`eo Community Center in East Hawaii and at Hale Halawai in Kona, teaching life's skills with emphasis on leadership training. This will run for six weeks from 8 a.m. to 3 p.m., targeting teens 12 — 17 years old, at a cost of $125 per teen. • Conduct an all -day enrichment program at Waiakea Recreation Center. This will run for six weeks and target children in grades 3 — 6, at a cost of $25 per class. • Conduct an all -day Summer Fun Academy at Hilo Armory to run for six weeks and target children in grades 1 — 4, at a cost of $150 per child. • Conduct a six-week Summer Tennis program for children in grades 1-6. 7. Develop a minimum of ten (10) Inter -Session Activities during Spring, Fall and Winter breaks. 8. Integrate children with disabilities into the summer and inter -session programs wherever possible, through the assistance of the Therapeutic Specialist. Program Highlights Summer Food Service Program was made available to seventeen sites through two sponsors: Queen Lili`uokalani Children Center and the Department of Parks and Recreation. QUEEN LILI`UOKALANI CHILDREN CENTER Pana`ewa Park, Kawananakoa Gym, Pahala Center, Papa`ikou Gym, and Carvalho Park. DEPT P&R Yano Hall, Hale Halawai, Kekuaokalani Gym, Kohala, Waimea, Honoka`a, Hilo Armory, Waiakea Uka, Andrews Gym, Shipman Gym, Pahoa, Mt. View, and Pahala. 140 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM Program Highlights (continued) Thanks to the sponsorship of the Hawaii Recreation and Parks Association, six (6) round trip airline tickets were provided to qualifiers from our P&R track meets. With this, we were able to send twelve youngsters to Oahu to compete in the State Hershey Track and Field Meet at Kailua High School. Not only did HRPA provide the airline tickets, they also provided transportation from the airport to the field and back, free t - shirts for the participants, and free lunch and drinks. We had 9 year old Keenan Akan of Honoka`a who qualified for to travel to Hershey Pennsylvania to compete at a national level. He placed 5m 3. In addition to the regular Summer Fun Programs, these enrichment type programs were provided within the districts: HILO: Richardson Ocean Exploration (all -day) - $150 per child Enrollment closed at 30 High School Ocean Program (all -day) - $50 (sponsored through a grant). Discovery House (all -day) - $150 per child Enrollment closed at 35 Summer Tennis - $25 per 1 hour class Enrollment closed at 80 Enrichment Classes - $25 per 50 minute class Enrollment closed on 90% of the classes Teen Program - $100 per teen Enrollment closed at 32 (35 max) KONA: Teen Program at Hale Halawai - $75 per teen Enrollment was 17(first time program for Kona. Hopefully more teens will sign up next year.) PUNA: Special Ocean Program at Punalu`u ($50) which was sponsored through a grant. 141 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM Program Measures PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER AFTERNOON PROGRAMS Districts FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Persons Served - Summer Fun 3,097 3,200 3,300 PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER AFTERNOON PROGRAMS Districts Regular Summer Fun Sites Enrich- ment Prog Summer Fun Acad Teen Prog Aquatic Enrich- mens Pro After- noon Prog Leader ship Camp Special Events Inter- Session Total Sites Total Children Hilo 5 1 1 1 2 5 1 5 8 29 6,989 Puna/Ka'u 5 I 3 - 3 3 15 1,428 Hamakua 4 - 4 1 2 11 992 N/S Kona 2 - I 3 3 9 1,716 N/S Kohala 3 - - - - 3 1 3 - to 992 TOTAL 19 1 1 2 3 18 3 16 11 74 12,117 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 104 103 103 Salaries and Wages 155,362 195,866 195,866 -Activity Technician III 113,226 172,499 187,499 -Operations -Program Total 268,588 368,365 383,365 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Aide 80 90 90 -Activity Technician I 17 12 12 -Activity Technician III 7 1 1 -Activity Total 104 103 103 142 PARKS & RECREATION HO'OLULU PARK COMPLEX Program Description The Ho`olulu Complex assures the safe, sanitary and efficient use of all facilities at the Ho`olulu Complex (Dr. Francis F. C. Wong Stadium, Afook-Chinen Civic Auditorium, Edith Kanakaole Multi -Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally Kaleohano's Luau Hale, Butler Building and Hilo Drag Strip). Maximizing the use of all facilities by servicing everyone in an equitable and fair manner, and through careful scheduling and accommodating of: 1. Public requests for private parties and sports activities. 2. Professional or non-profit agencies that promote East Hawaii or islandwide events. 3. School activities and sporting events. 4. Agencies that promote activities for statewide, national or international participants. 5. County and department functions. Program Objectives 1. Provide clean, safe and well-maintained facilities: a. Close each facility once per year for general clean up and minor repairs. b. Pressure wash each facility once every quarter. c. Check on safety hazards daily. d. Clean and sanitize facilities before and after events. e. Work with Safety Committee to have courtesy safety inspection annually. 2. Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter Victor Baseball Complex): a. Mow lawn weekly, weather permitting. b. Close each ballfield at least one week annually for field renovations. c. Aerate ballfields semi-annually. d. Fertilize ballfields quarterly. Provide training for staff: a. Conduct safety talks on different topics every month. b. Retrain employees on equipment use semi-annually. c. Have supervisors conduct equipment maintenance training and have equipment maintained weekly. d. Provide refresher course on Material Safety Data Sheet annually. 143 PARKS & RECREATION HO'OLULU PARK COMPLEX Program Objectives (continued) 4. Enforce rules and educate sponsors: a. Comply with Federal ADA, State OSHA, County, Department and Complex rules and regulations. b. Revise rules annually. c. Distribute rules with all applications. 5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community groups for improvements to the Ho`olulu Complex: a. Complete one major improvement project. b. Do beautification/landscaping project for each facility annually. Program Highlights 1. Completed ADA renovations at Aunty Sally's Lu'au Hale. 2. The following major events were held at the Ho`olulu Complex: American Cancer Moonlight Madness Walk State Senior Little League Baseball Tournament Hilo Jaycees County Fair Hilo Orchid Society Show Hawaii Export Nursery Trade Show UHH Big Island Invitational Basketball Tournament American Heart Health Walk and Fair Tahiti Fete Meme Monarch Festival Lehua Jaycees Spring Fest Haili Men's Volleyball Tournament The Hoolulu Complex accommodated many more activities and events on a daily basis and was heavily used on weekends. 144 PARKS & RECREATION HO'OLULU PARK COMPLEX Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Persons Served — Aggregate Total 655,262 625,000 650,000 Activities Accommodated: 2,562 2,400 2,400 Afook-Chinen Auditorium & Butler Building: 223,693 249,316 260,316 Revenue Making 197 150 150 No Revenues 141 250 250 Kanakaole Multi -Pu ose Stadium: 1 1 1 Revenue Making 280 250 250 No Revenues 146 70 70 Won& & Victor Stadiums: 16 16 16 Revenue Making 257 150 150 No Revenues 1,084 1,020 1,020 Seven Seas Luau House: Revenue Making 113 100 100 No Revenues 290 350 350 Hilo Drag Stri No Revenues 54 60 60 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 16 16 16 Salaries and Wages 436,397 449,940 449,940 Operations 223,693 249,316 260,316 Equipment 8,232 14,400 8,400 Program Total 668,322 713,656 718,656 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Building Maintenance Worker 1 1 1 Facilities Maintenance and Service Worker 1 7 7 7 Facilities Maintenance & Service Worker I 1/2T 1 1 1 Facilities Maintenance & Service Worker I 3/5T 1 1 1 Facilities Maintenance & Service Worker I 2/5T 1 1 1 FacilitiesMaintenance and Service Worker II 3 3 3 Ho`olulu Com lex Maintenance Su ervisor 1 1 1 Total 16 16 16 145 PARKS & RECREATION AQUATICS Program Description The Aquatics Division develops and initiates water safety operations and programs utilizing training and education of all Aquatic staff. It maintains safety services and promotes preventative actions, progressively implementing advanced safety equipment and strategies to meet our goals and acts as principal resource and consultant on all matters relating to water safety on the Island of Hawaii. Program Objectives Provide services at our nine (9) pool facilities, including safe recreational swimming for approximately 700,000 patrons and Learn -to -Swim programs for approximately 2,000 patrons. Maintain water safety services at our ten (10) beach parks with the implementation of advanced support equipment such as additional rescue boards, upgraded lifeguard towers, automated external defibulators (AED's), and ATV's. 3. Develop and distribute a brochure of County of Hawaii beach parks and pools that offer lifeguard services and pool schedules. 4. Initiate two (2) water safety instructor classes through ARC Instructor trainers for both East and West Hawaii to increase pool of candidates for Learn -to -Swim programs. 5. Conduct one (1) American Red Cross Lifeguard Training, two (2) CPR for the Professional Rescuer and two (2) first aid classes at each of our nine (9) pools. 6. Provide a minimum of four (4) United States Lifeguard Association (USLA) open water rescue training sessions to all water safety officers on staff at the following rate: • Two (2) per year in West Hawaii one (1) in April and one (1) in November. • Two (2) per year in East Hawaii one (1) in April and one (1) in November. • All new Water Safety Officer I's prior to going on the job. 7. Co-sponsor with Hawaiian Lifeguard Association -Hawaii (HLA) and Big Island Lifeguard Association (BILA) Junior Lifeguard program at six (6) locations -Hilo, Hapuna Beach, Kailua-Kona, Puna, Pahala, and KCAC. 146 PARKS & RECREATION AQUATICS Program Objectives (continued) 8. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna Beach State Park in late July promoting ocean safety awareness and self- improvement through competition. 9. Plan, promote and coordinate six (6) novice swim meets serving approximately 300 participants during September thru November 2004. 10. Plan, promote, sponsor and coordinate special events such as the annual Richardson Roughwater Swim and Waiuli Body Board Contest. Continue to co-sponsor Hapuna Roughwater Swim in July as well as Lifeguard Challenge at Hapuna (July) and P - Man International Hapuna (September). Program Highlights • 2,227,560 patrons visited our pools and beach parks. • Activities offered by the pools included lap/recreational swim, swim lessons, water aerobic exercise classes, water polo, and aquanastics. • The Novice Swim Program was conducted between August and November 2002 and hosted six meets at Kawamoto, Honoka`a, Kohala, Pahala, Konawaena, and championships at Pahoa. • Aquatics sponsored or was the site of events such as beach clean ups, the Richardson Rough Water Swim, Hapuna Rough Water Swim, Hapuna Lifeguard Challenge, and P -Man International Biathlon. 147 PARKS & RECREATION AQUATICS Program Measures No Novice Swim Programs at NAS, Kohala and Konawaena Pool Attendance Location FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Swimming Pools 9 9 9 Beaches with WSO Staff/Patrolled 10 10 10 Persons Served at Beaches 1,540,002 2,000,000 1,750,000 Persons Served at Pools 687,558 900,000 700,000 Individuals Rescued at Beaches 240 200 280 Major First Aid Given at Beaches 142 200 195 NoviceMeets/Partici ants 6/180 * 5/300 6/235 Learn to Swim not available 2,000 2,000 Excursions/Classes at Richardson Ocean Park 4080 5,200 5,200 No Novice Swim Programs at NAS, Kohala and Konawaena Pool Attendance Location Total Count 2000-01 Total Count 2001-02 Total Count 2002-03 Honoka`a * 22,159 21,289 20,778 Kawamoto 123,403 170,066 127,895 Kohala 32,364 34,208 38,632 Konawaena * 29,588 16,256 16,802 Lau ahoehoe * 18,780 27,432 22,066 NAS * 57,224 35,962 52,530 Pahala * 22,596 16,901 24,180 Pahoa 91,818 88,686 93,763 Kona Communit Aquatic Center 383,128 329,368 290,932 Total 781,060 740,168 687,578 Pools closed on weekends and holidays Beach Attendance Location Total Count 2000-01 Total Count 2001-02 Total Count 2002-03 Kahalu`u Beach Park 363,990 345,601 326,242 La`aloa Beach Park (Magic Sands 244,359 205,030 174,561 Hapuna Beach State Park 414,782 415,949 463,665 *Spencer Beach Park (Unguarded) 11,952 40,367 26,239 Honoli`i Beach Park 131,145 98,700 102,939 *Onekahakaha Beach Park 103,002 98,096 80,715 *CarlsmithBeach Park 73,310 61,170 50,563 *Lele`iwi Beach Park 54,261 47,246 46,251 Richardson's Ocean Park 148,131 136,250 142,107 Aha lanui Beach Park 159,386 148,842 126,720 Total 1,704,318 1,597,251 1,540,002 * Not guarded daily HM PARKS & RECREATION AQUATICS Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 87 87 87 Salaries and Wages 1,878,013 2,114,486 2,119,124 Operations 872,919 726,585 665,801 Equipment 7,986 10,150 10,150 Program Total 2,758,918 2,851,221 2,795,075 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Aquatic Program Administrator 1 1 1 Aquatic Program Assistant 1 1 1 Clerk III 1 1 1 Lifeguard I (Pool) 5 5 5 Lifeguard I (Pool) 1/2T 1 3 3 Lifeguard I (Pool) 2/5T 3 3 3 Lifeguard I (Pool) 3/5T 2 2 2 Lifeguard I (Pool) 1/2T Temp 3 1 1 Lifeguard I (Pool) Temp 1 ] 1 Senior Lifeguard 9 9 9 Swimming Instructor Temp 12 12 12 Swimming Instructor 1/2T Temp 1 1 1 Swimming Pool Custodian 1/2T 6 6 6 Water Safety Officer I 1/2T - 3 3 Water Safety Officer I Temp 8 5 5 Water Safety Officer 11 15 15 15 Water Safety Officer 113/4T 3 3 3 Water Safety Officer II 1/2T 7 11 11 Water Safety Officer 119/20T 1 - - Water Safety Officer 11 2/5T 2 Water Safety Officer 113/5T 1 I I Water Safety Officer II MOT I - - Water Safety Officer IV 2 2 2 Total 87 87 87 149 PARKS & RECREATION CULTURE & COMMUNITY ARTS Program Description The Culture & Community Arts Section promotes, perpetuates and encourages activities and programs in culture, art, history and the humanities. Program Objectives 1. Provide 75 workshops and classroom instructions in various disciplines, music, dance, drama, arts, crafts, and natural sciences at established sites Countywide. 2. Develop and conduct at least four Cultural/Community event per year to preserve ethnic traditions and heritage, encourage craftsmanship and cottage industry. 3. Market programs by securing community involvement and financial support through four partnerships/sponsorships. 4. Advertise and promote the Cultural & Community Arts programs and activities through our quarterly "Arts Visions" newsletter and media such as radio, television, periodicals and newspapers. Program Highlights Program highlights for fiscal year 2002-03 1. Fourth of July Fest 2. Hula Fest 2002- Ka`u Hula & The Art 3. The Queen Lili`uokalani Festival 4. Waimea Cherry Blossom Heritage Festival 5. Ukulele Workshop 6. Christmas Wreath Exhibit 7. Ukulele Spring Recital 8. Children's Hula Ho`ike 9. Honoka`a Barrio Fiesta Major Activities Planned for fiscal year 2003-2004 1. Fourth of July Festival 2. Queen Lili`uoklani Festival 3. Ka`u Hula Festival 4. Waimea Cherry Blossom Heritage Festival 5. Honoka`a Barrio Fiesta 6. Christmas Wreath Exhibit & Tree Lighting 150 PARKS & RECREATION CULTURE & COMMUNITY ARTS Program Measures * High numbers of participants as ships were in during 2003 Cherry Blossom Festival Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate -Classes/Workshops (Countywide) 67 69 75 East Hawaii 50 50 50 WestHawai`i 17 19 25 Participants in Classes/Workshops (Countywide) 863 1,035 1,045 East Hawaii 659 750 750 West Hawaii 204 285 295 Total Partici ants Served Count wide 16,054 8,800 81925 East Hawaii 11,012* 5,500 5,600 WestHawai`i 5042 3,300 3,325 Number of Festivals/Major Events 7 1 4 4 * High numbers of participants as ships were in during 2003 Cherry Blossom Festival Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 22 22 22 Salaries and Wages 62,910 84,676 101,176 Operations 10,386 39,830 23,330 Equipment 22 22 22 Program Total 73,296 124,506 124,506 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Cultural Services Director 1 1 1 Recreation Instructor Hrly Temp 20 20 20 Recreation Specialist I 1 1 1 Total 22 22 22 151 PARKS & RECREATION ELDERLY ACTIVITIES Program Description EAD Administration The Elderly Activities Division's (EAD) Administration oversees six programs: RSVP, Coordinated Services, Senior Employment, Nutrition, Recreation and Special Programs. The Division provides comprehensive and coordinated services for older individuals, which promote maximum independence, optimum health, personal dignity and self - enrichment. EAD staff offers older adults 55 years and older many educational and recreational choices, various opportunities and services to enhance their quality of life, such as employment, volunteer opportunities, transportation, escort, information and assistance, in-home services (chore, personal care), recreational activities, congregate meals and home -delivered meals and islandwide, statewide, national and international activities (Kupuna Hula, bowling, softball, health fair, etc.). EAD Recreation The Elderly Recreation Services (ERS) provides comprehensive recreational, educational, health related and leisure activities for older adults 55 years and older, which promote maximum independence, optimum health, personal dignity and self -enrichment. ERS staff provide and promote active and passive recreational, cultural, leisure opportunities, special interest programs, islandwide, statewide events which help to maintain independence, quality of life and dignity to older adults. Services are provided by four program directors to provide recreational services at 25 senior centers (islandwide), including districtwide activities and recreational, educational, and health- related classes. EAD Special Programs The Special Programs branch provides individuals 55 years and older with a variety of special events such as recreational, sports (golf, softball), health (health fair), leisure time, performing arts (Kupuna Hula), and other support services countywide, as well as senior participating in state/national/intemational events. 152 PARKS & RECREATION ELDERLY ACTIVITIES Program Objectives EAD Administration 1. Coordinate a service delivery system that addresses the needs and interests of older adults by providing comprehensive and coordinated services, represented by the division's six major programs, for over 9,354 seniors annually and conducting an annual evaluation on each program. 2. Maintain the EAD Advisory Council made up of representatives from the 25 senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at least one general meeting in January and six district meetings in July of each fiscal year servicing 40 presidents/chairpersons islandwide. 3. Maintain an EAD Safety Committee with at least one representative of each program meeting quarterly to enforce safety procedures, improve unsafe conditions affecting staff and seniors and give feedback to the department safety committee, as needed, and conduct a safety on-site evaluation semi-annually (January and July) of 32 senior center facilities and conduct safety evaluations/training for 50 EAD staff by June 30, 2005. 4. Produce at least one "Video Highlights" of the division's activities annually. 5. Maintain the division's Kupuna News magazine by providing information on all EAD program activities and printing at least 2,800 copies for distribution to over 200 organizations quarterly. EAD Recreation Provide and promote active and passive recreational, cultural and leisure opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior centers islandwide by June 30, 2005. Serve 1,025 older adults in recreational, educational, health-related and cultural classes at 25 senior centers by June 30, 2005. Provide at least two districtwide activities per director for a total of 1,475 older adults in Puna/Kau, North and South Hilo, North and South Kona, North and South Kohala, and Hamakua by June 30, 2005. EAD Special Program 1. Provide at least six countywide/state/national/intemational events for 1,195 older adults by June 30, 2005. 2. Serve a total of 715 older adults in at least three countywide special events by June 30, 2005. 153 PARKS & RECREATION ELDERLY ACTIVITIES Program Objectives (continued) EAD Special Program 3. Provide one cultural event for 195 older individuals on a county/state/international level that will attract a total of 1,200 attendees by June 30, 2005. Program Highlights EAD Recreation Major activities for fiscal year 2002-03: August 2002 September 2002: October 2002: October 2002: November 2002 December 2002: December 2002: January 2003: January 2003: March 2003: March 2003: April 2003: April 2003: Apri12003: May 2003: June 2003: June 2003: Hamakua Las Vegas Day for Honoka`a, Pa`auilo & Laupahoehoe Senior Clubs Puna Las Vegas Day for Volcano, Mt. View, Kea`au, Srs. of Paradise and Pahoa Senior Clubs Big Island Senior Bowling Tournament — 88 participants Karaoke Club Recital Line Dance Social at Hisaoka Gym for Kohala, Waimea, Hamakua and Waikoloa Seniors Waikoloa Golf Challenge East Hawaii Christmas Party Kobala Mini Friendship Gateball Tournament Kona/Hilo Home & Home Bowling Kailua Senior Club 38`h Anniversary Celebration Ka`u St. Patrick's Pool and Rummikube Tournament Ka`u District Picnic at Whittington Beach Park State Senior Karaoke Review Kohala Ground Golf Tournament Hilo/Kona Home and Home Bowling Line Dance Workshop Line Dance Roundup Began introducing Ground Golf to certain senior clubs. Have held tournaments within senior clubs with the intent to hold major tournaments twice a year. 154 PARKS & RECREATION ELDERLY ACTIVITIES Program Highlights (continued) EAD Special Proerams Major activities for fiscal year 2002-03 1. Hawaii Kupuna Softball Tournament July 2002 2. State Senior Softball Tournament August 2002 3. Hawaii Kupuna Festival September 2002 4. Health Fair February 2003 5. Big Island Senior Golf Tournament February 2003 6. State Bowling Tournament June 2003 Program Measures 155 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Number of Older Adults Serviced: RSVP 1,533 1,200 1,200 Coordinated Services 4,650 3,500 3,500 Nutrition 1,006 900 900 Senior Employment 60 59 59 Elderly Recreation 2,624 2,500 2,500 Special Prorams 1,823 1,195 1,195 No. of Senior Centers 25 25 25 No. of Undu licated Elderl at Senior Centers 2,624 2,500 2,500 155 PARKS & RECREATION ELDERLY ACTIVITIES Program Measures (continued) EAD Special Pro¢rams Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Countywide/State/National/International Events: 70 70 70 Number of Older Adults Served: 1,823 1,195 1,195 Number of Events: 7 6 6 Big Island Senior Golf Tournament 123 135 135 Hawaii Kupuna Softball Tournament 694 230 230 Kupuna Games 0 350 350 State Senior Softball Tournament 191 200 190 Hawaii Kupuna Hula Festival 296 180 195 State Bowling Tournament 69 100 95 Countywide Events: Number of Older Adults Served 1,267 715 715 Number of Events: 5 3 3 Big Island Senior Golf Tournament 123 135 135 Hawaii Kupuna Softball Tournament 157 230 230 Kupuna Games 0 350 350 Cultural Events: Number of Older Adults Served 296 180 195 Number of Events: Hawaii Kupuna Hula Festival 1 I 1 Total Number of Attendees 2 Nights) 1,200 1 1,000 1 1,200 Program Expenditures 156 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 70 70 70 Salaries and Wages 325,767 372,146 373,842 Operations 160,398 225,394 236,506 Equipment 2,016 10,500 10,700 Program Total 488,181 608,040 621,048 156 PARKS & RECREATION ELDERLY ACTIVITIES Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Elderly Activities Operations Director 1 1 1 Program Director II Older Adults 3 3 3 Pro ram Director III Older Adults 1 1 1 Program Director IV Older Adults 1 1 1 Recreation Instructor Hourly Temp 60 60 60 Recreation Technician II 2 2 2 Recreation Technician 11 1/2T 1 1 1 Total 70 70 1 70 157 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX Program Description The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest Zoo and Pana`ewa Equestrian Center together provide varied recreational opportunities that are open to the public. Pana`ewa Rainforest Zoo The Pana`ewa Rainforest Zoo is the only natural rainforest zoo in the United States. This provides the unique opportunity to exhibit species in a natural rainforest atmosphere. An abundance of flora enhances the zoo experience and transforms the zoo into a botanical park exhibit as well. Pana`ewa Rainforest Zoo provides a welcome form of alternate recreation for all ages to enjoy. The zoo is open to the public everyday from 9:00 a.m. to 4:00 p.m., 7 days a week and is only closed on Christmas and New Years. There is currently no admission charge. Modern zoos strive to provide and promote a theme of conservation through education and recreational activities. Conservation of world wildlife and rainforests will effect the generations to come. Continuing education and awareness is vital to preserving these natural resources for the future, and the zoo affords the perfect opportunity to combine this education with recreation. Our program is achieved by maintaining standards to allow continuation of Federal licensure and acquisition of State and Federal permits necessary to transport and house restricted animals. Volunteer docents are utilized to provide educational tours for school excursions and outreach programs. Community involvement is vital to the program's success and expansion. Equestrian Center The Equestrian Center is located adjacent to the zoo and has the capacity to house 64 horses. Horse stalls are rented to the public for a nominal cost. The Pana`ewa Equestrian Center is developed and maintained for a wide variety of equestrian related activities. Facilities include a 5/8 mile Race Track, Rodeo Arena, Hot Walker, Wash Racks, and 64 Rental Stalls with attached Paddocks. The center is open for public use 7 days a week. 158 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX Program Objectives 1. Continue to work towards focusing on the rainforest theme by concentrating on acquiring 2 appropriate new animals. 2. Install one additional conservation educational signage by June 30, 2005. 3. Work with community leaders to encourage 2 new partnerships with the Zoo. 4. Continue to work with community groups to help facilitate 18 projects for improvements at the zoo and equestrian center. 5. Plan and implement two night activities at the zoo by June 30, 2005. 6. Develop a "Zoo Crew" (docent training program for students) to assist in providing guided tours of the Zoo. Program Highlights • There were 133,086 visitors during the 2002-2003 fiscal year. ■ A docent -training program allowed new guides to conduct 62 field trips for 3,533 people at the Zoo. • 10 off-site programs were presented to 1,193 people. ■ The petting zoo, "Ka Holoholona", attracted over 12,000 visitors. • Horse Racing at Pana'ewa Equestrian Center Race Track was revitalized. • The water garden was finished and is in full bloom. Program Measures 159 FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Estimate Attendance 133,086 98,000 120,000 Acres Maintained 57 57 57 Equestrian Center — Stalls 64 64 64 Equestrian Center — Rodeos, Shows, Clinics & Races 10 20 22 Community & Volunteer Prdects Completed 15 14 20 New animals acquired 27 6 6 Educational presentations field trips, school visits, etc 62 60 70 Species (Current Actual Count as of October 2003) 78 74 78 Birds 33 Primates 4 Mammals 20 Amphibians 12 Reptiles 9 159 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 8 8 8 Salaries and Wages 258,293 265,700 265,700 Operations 208,474 223,935 222,856 Equipment - 3,300 5,379 Program Total 466,767 492,935 493,935 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Building and Grounds Utility Worker 1 1 1 Pana`ewa Recreation Complex Manager 1 I I Zoo Animal Keeper II 5 5 5 Zoo Animal Keeper III 1 1 1 Total 8 8 8 160 PLANNING PLANNING DEPARTMENT SUMMARY Mission Statement To foster the best quality of life through responsible and progressive planning with and for the Big Island community. Department Goals To develop a long-range vision that protects and enhances our island's assets while fostering a diverse and vibrant economy; To develop and administer a land use management system that is based on clear and objective standards and efficient process; To develop alternative methods to seek community and interagency input that encourages broad-based participation in planning and regulatory decision making; To strive for competence, sensitivity, and responsiveness in the delivery of planning services to the people and other agencies of the County. Program Description The Planning Department is responsible for the operations of the department through its offices in East and West Hawaii. Additionally, the department administers and staffs the Hawaii County Planning Commission, Board of Appeals, Kailua Village Design Commission and the Arborist Advisory Committee which have jurisdiction over various land use and related permits or designations. The Planning Director serves as the chief planning officer of the County and the technical advisor to the Mayor, Planning Commission and Council on all planning and related matters. These include: prepares the general plan and amendments; prepares proposed zoning and subdivision ordinances and any amendments and modifications; reviews and prioritizes proposed capital improvements; administers the subdivision and zoning ordinances and related regulations; approves proposed subdivision plans; approves variances as provided by law; and receives, processes and recommends to the Planning Commission appropriate action regarding rezoning applications, special permits, use permits, special management area permits and other similar requests. Funding Source and Position Count General Fund $ 1,710,955 General Fund 34 Grant Revenue $ 254,238 Grant Revenue 6 Total Budget: $ 1,965,193 Total Number of Positions 40 161 PLANNING PLANNING Program Objectives 1) Long -Range Planning a) Regional planning. Strive for the adoption of the updated General Plan, regional planning in districts with high growth rates, or comprehensive open space planning by June 2005. b) Infrastructure planning. Develop a planning tool and process such as an official roadway map to plan major future roadways, develop multimodal transportation plans for districts with high growth rates, or initiate studies on impact fees or other innovative financing by June 2005. c) Hazards and emergency response planning. Coordinate with other agencies to develop a hazard mitigation plan and develop an improved E911 emergency response system through an addressing system by June 2005. 2) Regulatory System a) Reevaluate the County's street standards together with Public Works by September 2004. b) Submit to the County Council a package of proposed revisions to the pending subdivision code revision bill by December 2004. 3) Public Participation/Information a) Support and provide training to the Planning Commission, Board of Appeals, Kailua Village Design Commission, and Arborist Advisory Committee. b) Add to the information available on the Internet. 4) Organizational Capacity a) Develop an improved permit tracking system that would provide more efficient workflow, permit status tracking, internet permit applications, and links to the GIS system by December 2004. b) Add to the GIS capacity in terms of data development (street layer, aerial photography), software (spatial modeling, 3D visualization), and training (all key planning staff) by June 2005. c) Bolster the capacity of the West Hawaii planning office by filling all vacancies and providing updated equipment by December 2004. 162 I Ur A0ki"AliCei PLANNING Program Highlights 1) Long -Range Planning a) The Department continues to work with the County Council in holding public information workshops and evaluating proposed revisions. The General Plan is the policy document for the long-range comprehensive development of the island of Hawaii. The General Plan provides the direction for the future growth of the County. As a policy document, the General Plan provides the legal basis for all subdivision, zoning and related ordinances. It also provides the legal basis for the initiation and authorization for all public improvements and projects. The process to develop more detailed community development plans will commence once the General Plan is adopted. b) In coordination with other agencies, the Department has initiated the groundwork to develop a transportation corridor management policy, affordable housing policy, and hazard mitigation plan. 2) Regulatory System a) The Department successfully advocated the adoption of ordinances to simplify certain permit requirements (de minimis setback variances), and to close certain policy gaps (subdivision review of CPR applications, clarification of preexisting lots criteria). 3) Public Participation/Information a) The Department has started to post more information on the County's website, such as permit application forms, rules, General Plan information, updated zoning and subdivision codes, permitted uses table, and agendas. The Department has plans to post minutes. 4) Organizational Capacity a) The Department has upgraded nearly all computers in anticipation of a more powerful permit tracking system and GIS, and has connected to the County's network system. b) The Department continues to improve its Geographical Information System (GIS) in terms of data collection, software capabilities, and training. A major accomplishment was the development of a zoning layer and acquisition of the tax parcel license. c) The Department continues to seek efficiency improvements to the tax mapping system and its integration with subdivision review, real property tax functions, and address assignments. d) In recognition of the increasing demands, the Department continues to bolster the West Hawaii Division by reallocating positions, purchasing equipment to increase capacity (e.g., computers and multi -function copier), and training. With staff members living in the area, the department is more attuned to the issues developing in West Hawaii particularly with regard to the perceptions of sociological and economic impacts from land use decisions. 163 IMAILMMOCO PLANNING Program Measures The following table provides the quantitative data regarding the various permits and applications processed by the department. Also included is information referring to the number of meetings and contested case hearings conducted by the Boards and Commissions administered by this department. 164 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate PERMITS Building Permits See Bldg Div 4,000 4,000 Letters/Memos Answered 16,488 15,800 15,800 Ohana Permits 20 50 50 Plan Approval Reviewed 350 est 250 250 Agreements Farm Dwelling Agreements 52 150 150 Other Agreements - - - Subdivision—New Applications 185 180 180 Consolidation — New Applications 46 30 30 Applications Processed General Plan Amendment 0 2 2 Change of Zone 41 30 30 Special Permits 35 45 45 Use Permits 3 15 15 Special Management Area Major Permits 15 20 20 State Land Use Boundary Amendments <15 acres 21 15 15 State Land Use Boundary Amendments >15 acres 3 7 7 Shoreline Setback Variance 0 5 5 Other Misc Applications amendments, ct -initiated 17 50 50 Administrative Variance 79 90 90 Planned Unit Development PUD 6 3 3 SMA Minor Permit 20 30 30 SMA Assessment 81 120 120 Appeals Processed 13 25 25 Sign Permits Kona 21 100 100 Arborist Advisory Committee Meetings 5 8 8 Board of Appeals Meetings 13 12 1 12 Planning Commission Meetings 20 30 30 KVDC Meetings 9 24 24 Contested Case Hearings — PC 5 15 15 Contested Case Hearings — BOA 13 25 25 Percentage of Permit Application Acknowledgement Within 15 Calendar Days ENFORCEMENT Complaints 205 150 150 Percentage of Complaints Responded To Within 15 Calendar Days CADASTRAL MAPPING New/Updated plat maps 19 30 30 % plat maps in CADD 52 out of 2,254 3.1% 3.5% 5% plat maps scanned 100% 100% 100% Copies of Tax Mas Requested 729 2,500 1,500 Percentage of Time Quarterly GIS Tax Maps Update Available 164 IMAM WOM PLANNING Program Measures (continued) The Department's regulatory functions can be measured in terms of volume and responsiveness. The previous table provides an indication of volume, which should be considered relative to the number of personnel. The Zoning Code, Subdivision Code, Planning Commission Rules, and Planning Department Rules prescribe time limits in which the department is required to address the majority of the aforementioned applications and permits. Responsiveness measures are not available until an improved permit tracking system is implemented. Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 33 33 34 Salaries and Wages 1,316,384 1,455,051 1,490,756 Operations 124,728 231,295 198,549 Equipment 22,982 12,800 11,650 Other 95,847 70,000 10,000 Program Total 1,559,941 1,769,146 1,710,955 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 AuthorizedPlannin Director 1 1 De ut Plannin Director 1 1 MI Carto ra hic Draftin Technician III 1 I Clerk 11 Tem 1 1 Clerk II1 2 2 Geo ra hic Information S stems Anal st I 1 I Planner IV 4 4 4 Planner V 4 4 4 Planner VI 1 I I Planning Program Manager 4 4 4 Engineering Drafting Tech III - - I Private Secretary 1 I 1 Real Property Drafting Technician II 1 1 1 Real Property Drafting Technician III 1 I I Secretary to Board/Commissions 2 2 2 Senior Account Clerk I 1 1 Subdivision Applications Clerk I 1 1 Tax Maps & Records Supervisor II 1 1 1 Zoning Clerk 3 3 3 Zoning Code Inspector 1 I 1 1 Zoning Code Inspector II 1 1 1 Total 33 33 34 165 PLANNING COASTAL ZONE MANAGEMENT Program Description The Hawaii Coastal Zone Management (CZM) Program is established by Chapter 205A, Hawaii Revised Statutes (HRS). It is a comprehensive management guide for the beneficial use, protection, and development of Hawai`i's land and water resources. The State Legislature created the CZM Program as a shared management system with the State and County regulatory agencies. Through an agreement, the State of Hawaii Department of Economic Development and Tourism, Office of Planning provides funds (State and Federal) to the County of Hawai'i to implement the CZM Program through the regulation of development in the Special Management Area (SMA). The Department assesses development proposals within the SMA for compliance with the CZM objectives and policies articulated in the HRS and determine whether the issuance of a SMA permit is appropriate. As part of the agreement with the State, the County's responsibilities include: 1. Administration of the SMA permits, shoreline setback variances, nonpoint source pollution issues, and other CZM-related matters. 2. Administer an ongoing monitoring and enforcement program. 3. Facilitate and support public participation in the CZM Program, as may be necessary. 4. Attend all CZM-related meetings, workshops, and seminars. 5. Coordinate, facilitate, and where possible, streamline the development review process. 6. Submit status and performance reports on a semi-annual basis to the Office of Planning. Program Objectives 1. Process all SMA Permit applications in the required time limit as specified by law and the County's Rules and Regulations. 2. Process all SMA Assessments within the specified 21 -day requirement. 3. Conduct site investigation of alleged violations within two weeks of receipt of complaints. 4. Monitor all CZM-related legislative bills during the State Legislative session and provide testimonies as needed (January to May 2003). 5. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which are normally held every other month. 6. Attend State Office of Planning's CZM subcommittee meetings. 7. As a public participation measure, provide a written report to the State Office of Planning CZM Program of all SMA Permit applications and their status. 166 PLANNING COASTAL ZONE MANAGEMENT Program Objectives (continued) 8. Continue to advertise Planning Commission agenda and hearing notices for all SMA Permit applications as required by law. 9. Provide the Office of Planning with semi-annual reports within seven days after December 31, 2004 and June 30, 2005. 10. Continue to review Planning Commission and Planning Department Rules for compliance with enacted State laws and draft amendments to the rules for adoption. Program Highlights With the cooperation of the Office of Planning, high resolution digital orthophotos of Kona were obtained. A GIS database of coastal resources and environmental documents was completed through a contract with the University of Hawaii at Hilo. A public access inventory and rules were developed. An assessment of water quality monitoring studies were evaluated to determine trends and verify methodology. Enforcement and monitoring of activities within the Special Management Area have increased. Participation in the Marine and Coastal Zone Advocacy Council (MACZAC), non -point source pollution, water quality, coastal erosion, ocean resource management, and other committees continue. Program Measures Program measures are included in the Administration and Planning program. 167 NW WROWMIL COASTAL ZONE MANAGEMENT Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 6 6 6 Salaries and Wages 127,366 210,413 215,412 Operations 27,706 19,549 34,426 Equipment 12,675 24,000 4,400 Program Total 167,747 253,962 254,238 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk I 1 1 Clerk III 1 1 1 Planner III 1 1 1 Planner IV 2 2 2 Zoning Code Inspector I 1 1 I Total 6 6 6 168 P- LIC POLICE DEPARTMENT SUMMARY Mission Statement The employees of the Hawaii Police Department are committed to preserving the spirit of aloha. We will work cooperatively with the community to enforce the laws, preserve peace and provide a safe environment. Department Goals 1. To protect life and property and serve the community. 2. To actively involve the community in crime prevention programs. 3. To gather necessary evidence quickly for successful prosecution. 4. To expeditiously recover stolen property and contraband. 5. To enforce traffic laws. 6. To provide other services as necessary to promote efficient operation of the Police Department and provide for the overall safety of the community. Funding Source and Position Count General Fund $ 35,532,799 General Fund 597 Grant Revenue $ 1,760,680 Grant Revenue 21 Other $ 879,575 Other - Total Budget: $ 38,173,054 Total Number of Positions 618 169 POLICE POLICE COMMISSION Program Description The Police Commission is established under the Hawaii County Charter to oversee the activities of the Police Department. It consists of nine citizens appointed by the Mayor from each of the nine County Council districts and confirmed by the County Council. The members volunteer their services and serve staggered terms of five years each. The Police Commission has the following mandated responsibilities under the Charter: 1. To appoint and to remove the Police Chief. 2. To review the annual budget prepared by the Police Chief and possibly make recommendations about it to the Mayor and Managing Director. 3. To receive, consider and investigate charges brought by members of the public against the conduct of the Police Department or any of its members and to submit a written report of its findings to the Police Chief. 4. To advise the Police Chief on police -community relations. 5. Review the department's operations, as deemed necessary, for the purpose of recommending improvements to the Police Chief and the Managing Director. Evaluate at least annually the performance of the Police Chief and submit a report to the Mayor, Managing Director, and the Council. Program Expenditures 170 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 1 1 1 Salaries and Wages 35,806 36,267 35,732 Operations 52,926 58,674 60,848 Program Total 88,732 94,941 96,580 170 POLICE ADMINISTRATIVE BUREAU ADMINISTRATIVE SERVICES DIVISION Program Description The division, under the direction of a Police Major, provides island wide administration, direction and planning control and coordination of police services; supports operating units through centralized Administrative Services Division that includes the Training, Research and Development, Word Processing Center, Police Chaplains and the Administrative Services Section (Community Relations/Crime Prevention and D.A.R.E.) Program Objectives 1. Conduct 91 Public Safety/Health Talks through various Community Relations programs. 2. Conduct 36 station tours for 927 students and community members. 3. Expand Crime Stoppers Program to receive 200 calls through new programs. 4. Conduct drug screening of all sworn personnel and initiate pre-employment testing of civilian personnel. 5. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and civilian positions within six months. 6. Improve competence and professionalism of sworn and civilian personnel through advance equipment purchases and provide 5,566 hours of on-going training. 7. Increase the level of proficiency in the Word Processing Center with a turnaround time of less than 10 days for processing reports. 8. Provide D.A.R.E. core classes (5th Grade) to approximately 2,500 students. Reduction in classes due to reduction in staffing as a result of manpower shortages. 9. Make at least 1 major improvement to Public Safety Facilities. Program Highlights During the fiscal year, the department's Records Management System project is progressing with the design of the program and installation of workstations. The department anticipates having the RMS in full operation by the fall of 2004. 171 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Highlights (Continued) In August of 2002, the Training Section provided funding and coordinated a "Managing Police Discipline and Liability Issues" seminar in Hilo, for department management and line supervisors. This training provided our personnel with a greater understanding on how discipline, when required and applied appropriately reduces the department's liability. During the fiscal year the Administrative Services Division was reorganized to create a Human Resources Section that oversees Personnel, Training, Safety/Worker's Comp, Community Relations, and Research & Development. The reorganization involved reallocating the Lieutenant's position to a Captain to oversee this Section and also reallocating a Police Officer II position to Sergeant to oversee the Safety/Worker's Comp issues. In January 2003, the Personnel Section of the Administrative Services Division provided assistance in the reorganization of various other Divisions within the department that were retroactive to December 2002. These included: ➢ The reorganization of Field and Investigative Operations Command Staff to provide for an Area I Operations Bureau and an Area II Operations Bureau. Each bureau is under command of an Assistant Chief who oversees all of the operations of their respective bureau. This reorganization also involved having the Majors assigned to Area I and Area lI to come under the command of the respective Assistant Chief. ➢ The reorganization of the Traffic Services Section, reallocating MVFR Clerk Steno to MVFR Clerk II, redefining duties and adding supervisory responsibilities. ➢ The reorganization of the HI -Pal Section, transferring the HI -Pal Sergeant to the Internal Affairs Unit as a second investigator to complete internal investigations on a more timely basis. ➢ The reorganization of the Finance Section, reallocating the Accountant II position to an Accountant III, reallocating Account Clerk position to Sr. Account Clerk, and Business Manager to Accountant IV. With the reallocations redefined duties and responsibilities for these positions, to include supervisory roles. On February 16, 2003, following their Field Training the department deployed 12 recruits of the 62nd Police Recruit Class to fill vacancies in patrol field operations and cellblock security positions. 172 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Highlights (Continued) On January 16, 2003, the department hired fourteen (14) new police recruits and began the 62nd Police Recruit Class, who completed the academic phase of their training on July 16, 2003. These (14) police recruits will be deployed to fill vacancies in patrol field operations on November 1, 2003. During the fiscal year a Problem Solving Team was formed, headed by the department's Personnel Management Specialist and comprised of both sworn and civilian representatives. The team's objective is to identify and recommend solutions to personnel issues such as Job Performance Evaluations, Employee Health & Safety, etc.. The Big Island has the only existing D.A.R.E. +P.L.U.S. (Play and Learn Under Supervision) program in the state, offering enrichment opportunities for youths islandwide. Choices include cheerleading, leadership institutes, anti -bullying seminars, basketball, go-kart racing, football and archery. Program Measures * Percentage does not include those sworn personnel unavailable for testing due to extended leave for entire calendar year. ** No testing conducted on civilian personnel due to opposition by Union. 173 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Public Safety/Health Talks 109 >=92 >=92 Station Tours 62 >=40 >=40 Crime Stoppers Calls 249 >=200 >=200 Drug Screening Sworn Personnel 100%* 100% 100% Drug Screening Pre -em to ent Civilian 0** 100% 100% Recruitment % of Staffing Civilian/Sworn 100% 100% 100% Training Hours 5,468 5,566 5,566 Training Equipment 0 1 1 Major ac ity Improvements 2 3 1 Word Processing Center - turnaround time 9.1 Das 10 Day 10 Da D.A.R.E. Program - # of students 1,750 >=4,500 >=2,500 * Percentage does not include those sworn personnel unavailable for testing due to extended leave for entire calendar year. ** No testing conducted on civilian personnel due to opposition by Union. 173 POLICE ADMINISTRATIVE BUREAU - Technical Services TECHNICAL SERVICES DIVISION Program Description The Technical Services Division, under the direction of a Police Major, consists of the Traffic Services, Driver's Licensing, Records and Identification, Communications Maintenance, Communications Dispatch, and the Computer Sections. The division provides technical assistance on traffic and motor vehicle safety and training; administers the functions of driver license, commercial driver license and the periodic motor vehicle inspection program; manages the police records and evidence storage; maintains the County's microwave radio system and the installation and maintenance of police mobile ratios; administers central dispatch functions; provides technical support to the Department's computer software and hardware systems. Program Objectives 1. Issue at least 100 road closure permits. 2. Issues at least 30 impound letters to vehicle owners. 3. Issue at least 600 traffic violation letters to vehicle owners. 4. Administer at least 11,000 written driver's tests. 5. Administer at least 5,000 driver road tests. 6. Administer at least 1,060 CDL written tests. 7. Conduct at least 400 inspection station checks. 8. Process at least 228,053 police reports. 9. Issue at least 4,192 firearms permits. 10. Install at least 100 mobile radio systems. 11. Conduct at least 96 radio site inspections. 12. Dispatch personnel to at least 149,854 calls for service. Program Highlights Communications — Maintenance Section After successfully negotiating a contract with Scientel, the County's new microwave system project has completed the first phase and is well into the second phase of upgrading the existing facilities. The initial groundwork of environmental assessment, site acquisition and permitting is ongoing and expected to be completed in late October. 174 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Highlights (continued) The Department has also come to terms with PACMERS (radio interoperability project under the Department of Defense) in cost sharing of two microwave sites, at S. Hilo County Baseyard and Kulani Cone. This will result in a savings of several hundred thousand dollars to the County for its microwave project. The project is on schedule at this time, and will be completed in the first quarter of FY 2004-05. This infrastructure will lay the foundation of the next phase to upgrade the two- way radio communications and will introduce interoperability to County, State and Federal agencies. Records and Identification Section During the 2002-03 fiscal year, the Police Department signed a contract with OCUDenali Solutions to provide a comprehensive computerized Records Management System (RMS) that will be integrated throughout all eight districts, and which will interface with various County, State and Federal systems. The department defined computerized workflow procedures, established data conversion requirements, coordinated with the Office of the Prosecuting Attorney and the Department of the Attorney General to assure system interface compatibility, and finalized system requirements. Modules were designed to provide specific functionalities including Court Documents, Evidence and Property, and Case Management. Prototypes of the RMS were installed and an Acceptance Test Plan was developed. The department expects Release One of the RMS to become functional during the early part of 2004. Release Two, which contains additional modules including Firearms Permits and Registrations, is anticipated to be added to the system four months later. The new RMS will provide improved data capture and reporting capabilities that will enhance investigation, case management, and crime analysis. Communications — Dispatch During FY 2004 the computer equipment within the Communications — Dispatch section was upgraded through a grant received from the U.S. Department of Justice. This equipment has improved the computer capabilities in which information is received from E911 calls. The improved computer capabilities allow E911 operators to process information more efficiently and expeditiously and disseminate this information to Police and Fire units. New mapping software has improved mapping of areas within the County, which has provided for a more rapid response to requests for police or emergency assistance. 175 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Highlights (continued) In response to the need for a large number of qualified emergency dispatcher applicants, the Police Department has partnered with the University of Hawaii in establishing a new educational program. Twelve students completed this course, each receiving a professional certificate of Public Safety Dispatching. The graduates included four of the Department's current Police Radio Dispatchers. Each gained a much broader understanding of their role in providing emergency services, a more in-depth understanding of the function of other public safety agencies, an understanding of the psychology of people in crisis, and other related subjects. This new program enhances the departmental training currently provided to newly hired dispatchers. The Communications — Dispatch section experiences a high turnover in the entry-level classes, which creates a regular need for skilled trainers. During FY 2004 the Department created a new class to recognize and compensate the dispatchers that provide this training. Police Radio Dispatcher II's are now temporarily reallocated to the newly created Police Radio Dispatcher III position while they train and provide day to day supervision for newly hired Police Radio Dispatchers. The establishment of this new class has provided an incentive for highly skilled dispatchers to actively participate in the departmental training program. This has resulted in a more effective and consistent training program for newly hired Police Radio Dispatchers. Traffic Services Section The Police Department, working in conjunction with the State Department of Transportation and the National Highway Traffic Safety Administration, received $215,000 in grant funds for traffic enforcement and equipment purchases to improve traffic safety. Those grants were used to decrease injuries and deaths in motor vehicle crashes by increasing seat belt usage rates, apprehending drunk drivers, and enforcing speed regulations, especially illegal or "outlaw" road racing. These efforts resulted in a seat belt usage rate of 90.66 %, highest in the history of Hawaii County, a 3% increase of DUI arrests from 885 arrests in FY 2001-02 to 911 in FY 2002-03, and several high profile enforcement projects targeting known "outlaw" racing areas such as the Red Road in Puna, and the Kaloko Light Industrial area in Kona, resulting in six arrests for racing on highways. The Driver License section began planning for a move to a larger office location at the Kona Center on Hanama Place. The relocation will create more space, comfort and accessibility for the service of more customers in West Hawaii. 176 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Highlights (continued) Computer Center The Computer Center staff worked on four major projects during FY 2002-03: Police District Local Area Network (LAN) installation Police District Wide Area Network (WAN) installation Records Management System (RMS) Computer Aided Dispatch (CAD) hardware/software upgrade The LAN and WAN installations were a prerequisite for the RMS. The Department had to provide a floor plan of each station and sub -station and identify the exact placement of each network drop for both current and future computer installations. Each station also had to designate an enclosed space to house the LAN cable termination equipment and the WAN communication equipment. In addition to accessing the RMS data, the district stations will now have real-time access to all of the statewide information databases: JJIS, CJIS, NCIC, TRAVIS, Driver License, etc. Our department can also use the LAN/WAN to process arrest reports, fingerprints and mugshots. The RMS project tasks included file conversion, security design and setup, software installation, the setup and installation of over 140 new computers, and system administration activities and training. The CAD hardware and software upgrade was the second major software upgrade and first hardware upgrade since the CAD was installed in 1998. The software upgrade from version 7-3 to version 7.8 requires 24 hours of user training and 16 hours of system administrator training. The project officially started on September 2"d and is scheduled for completion on March 24`h, 2004. The RMS implementation is dependent on this CAD upgrade because the RMS is designed to interface with the CAD. The State of Hawai `i completed the installation of their fiber optic network, NGN, in 2002 and they intend to discontinue support of obsolete equipment that the Driver License section and Wang users rely on for access to the statewide databases. The obsolete workstations used in Driver License must be replaced with computers running a 3270 terminal emulation program. The Wang cannot be discontinued until the RMS project is completed, so it must be rerouted from the microwave to the frame relay connection. 177 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Measures * Increase in number of reports as a result of Records Management System being on-line, therefore all calls for service to include Miscellaneous Public Bulletins will be identified by report number. 178 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Road closure permits 132 >=90 >=100 Impound letters 28 >=30 >=30 Traffic Violation Letters 545 >=600 >=600 Written driver's tests 11,866 >=9,735 >=11,000 Driver road tests 5,232 >=3,481 >=5,000 CDL written tests 1,435 x1,596 >=1,060 Inspection station checks 610 >=300 1 >=400 Process policereports* 164,422 >=90,000 >=228,053 Firearms permits 4,138 >=3,000 >=4,192 Install mobile radio stations 104 >=100 x100 Radio site inspections 96 >=96 >=96 Dispatch to calls for service 139,942 >=127,932 >=149,854 * Increase in number of reports as a result of Records Management System being on-line, therefore all calls for service to include Miscellaneous Public Bulletins will be identified by report number. 178 POLICE ADMINISTRATIVE BUREAU - Finance Section FINANCE SECTION Program Description The Finance Section, under the direction of the Accountant IV, is in charge of preparing the department's budget, maintaining its accounts, inventory control, processing payroll, maintaining personnel attendance records, purchasing supplies and equipment, distributing supplies to districts and bureaus, furnishing custodial and maintenance services, providing messenger and delivery service, providing department and subsidize vehicles with fuel and administering the Special Duty Program. Program Objectives 1. Process 85% of requisitions received from districts and bureaus within a month. 2. Fill 95% of all special duty requests for officers. 3. Collect and reconcile 85% of leave applications within the month. 4. Fill 90% of requests for storeroom supplies within the month. Program Highlights Currently during this year the Finance Section was able to process more than 85% of the requisitions received; 83% of the leave papers received and 90% of the storeroom orders. The Department is awaiting the implementation of the new County Finance computer system scheduled to be available by the start Fiscal Year 2004-05, to assist our Fiscal Section. During the fiscal year the Finance Section was reorganized, reallocating the Accountant II position to an Accountant III, reallocating Account Clerk position to Sr. Account Clerk, and Business Manager to Accountant IV. The reallocations resulted in redefining duties and responsibilities for these positions, to include supervisory roles and increasing productivity. Program Measures 179 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Process Requisitions Per Month 87% 85% 85% Fill Special duty requests 95% 95% 95% Collect/reconcile 85% of leave applications 80% 83% 85% Fill 90% of requests for storeroom supplies 93% 90% 90% 179 POLICE ADMINISTRATIVE BUREAU Program Expenditures (Special Duty) Program Expenditures (Administrative Services) FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 2 2 2 Salaries and Wages 50,873 58,804 82,304 Operations 0 51,196 27,696 -Program Total 50,873 110,000 110,000 Program Expenditures (Administrative Services) RM FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 183 183 183 Salaries and Wages 5,035,700 5,107,425 5,159,710 5,229,252 5,717,105 5,946,555 -Operations Equipment 121,496 166,253 268,000 -Program Total 10,386,448 10,990,783 11,374,265 RM POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Description The Criminal Intelligence Unit (CN) and Internal Affairs (IA) Division is under the management of the Police Chief. It is commanded by a Police Captain and maintains offices in Hilo and Kona. The Criminal Intelligence Unit maintains and gathers intelligence for the purpose of keeping police administrators informed about the extent, nature and characteristics of organized crime activity as well as issues dealing with Homeland defense. The unit is also responsible for conducting criminal history checks for the Department. Internal Affairs investigates allegations of misconduct by Department members. These investigations seek to determine not only if misconduct occurred, but also the underlying reasons for errant behavior on the part of the employee. Investigations are also used to indicate the need for additional training and/or procedural changes. Program Objectives Criminal Intelligence Unit 1. Complete 90% of "Other" assignments within 30 days. 2. Conduct criminal history checks of prospective Department employees, designated prospective county employees, and suspected criminal violators within no more than 30 days with a 90% completion rate. 3. Develop, maintain, and disseminate intelligence information, which can be utilized to produce no less than ten criminal investigations of persons involved in organized criminal activity per month. 4. Compile, produce, and forward to Police Administrators no less than 32 intelligence ("Control') reports per month. 5. Provide assistance to other elements within the Police Department either through intelligence briefings on current crime trends and/or through no less than ten in- service training sessions per month. Internal Affairs Conduct complete and thorough internal investigations seeking a monthly clearance rate of 67%. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate of 85%. Conduct no less than two monthly random and unannounced inspections of the different elements within the Department to ensure compliance with rules and regulations 181 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Objectives - Internal Affairs (Continued) 4. Provide no less than three monthly in-service training sessions to other elements within the Department to prevent and deter employee misconduct as well as to ensure procedural compliance in the investigation of employee misconduct by non -internal affairs personnel. 5. Compile and provide a yearly report to the State Legislature on certain specific aspects of discipline meted out by the Department as required by law. Program Highlights Criminal Intelligence Unit The Unit provided additional protection for visiting dignitaries, which included former President of the United States, William J. Clinton and Andrew Windsor, Duke of York. The Unit also assisted various Federal Agencies, such as the Drug Enforcement Administration, Federal Bureau of Investigation, and the United States Marshals in various investigations. Internal Affairs Unit In April 2003, a second investigator was added to the Internal Affairs Unit with transfer of the HI -Pal Sergeant to the Internal Affairs Unit to complete internal investigations on a more timely basis. A Mission Statement was developed to guide the unit in providing maximum service to the public, employees and the department. The mission of Internal Affairs is to protect and serve the public, the employee, and the department through fair, thorough, and proactive investigations of alleged misconduct, while preserving the spirit of aloha. This mission is intended to accomplish three objectives: PROTECTION OF THE PUBLIC by investigating allegations of misconduct by police department personnel, recommending changes in procedures, and identifying training needs to provide the highest quality of police service. PROTECTION OF THE EMPLOYEE against false or malicious allegations of misconduct by ensuring fairness and accuracy in all investigations. PROTECTION OF THE DEPARTMENT by identifying employees engaging in misconduct and taking appropriate action to maintain the overall veracity and positive reputation of the Hawaii Police Department. 182 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Measures Criminal Intelligence Unit FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Other Assignments 301 250 255 Criminal History Checks 1,866 1,000 1,050 Numbered Cases 137 180 180 Control Reports 361 384 390 In-service Presentations 145 120 130 Internal Affairs FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Internal Investigations 29 45 50 Intemal Inquiries 107 100 110 In-service Presentations 44 36 40 Random Inspections - 24 24 Program Expenditures 183 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 8 9 9 Salaries & Wages 398,288 488,003 496,560 Operations 26,499 25,900 26,200 Program Total 424,787 513,903 522,760 183 POLICE OPERATIONS BUREAUS Program Description In line with the appointment of a new Police Chief and Deputy Police Chief the department reorganized the Field and Investigative Operations to provide for a more logical and functional chain of command. The benefits to be realized by this reorganization include: • An increased command presence in Area -II (West Hawaii) and a more effective use of resources as each respective commander would be in charge of all investigative efforts by personnel in command areas, including support services of their individual Criminal Investigation Division (CIS, JAS, VICE). • Community involvement by the Area Assistant Chiefs would mean greater efficiency and expeditious responses to the needs of the individual areas. • Reduction in conflicts between the agendas of the Assistant Chiefs, as is presently noted. Communication and cooperation would be fostered by both Assistant Chiefs having similar problematic areas and the movement of criminal elements committing crimes in both areas. • Reduction in the likelihood of different management styles that may lead to inefficiency and delays in services provided to the community. • It would even out the workload and areas of responsibility, which the present organizational scheme does not address. Consistency when dealing with issues involving funding and personnel. The reorganization involved the re -assigning of Field and Investigative Operations Command Staff to provide for an Area I Operations Bureau and an Area II Operations Bureau. Each bureau is under command of an Assistant Chief who oversees all of the operations of their respective bureau. This reorganization also involved having the Majors assigned to Area I and Area II to come under the command of the respective Assistant Chief. The Area I Operations Bureau consisting of the Districts of North Hilo, Hamakua, South Hilo, and Puna. The Area II Operations Bureau consisting of the Districts of North Kohala, South Kohala, Kona, and Ka`u. In] POLICE OPERATIONS BUREAUS Program Description (continued) CRIMINAL INVESTIGATION DIVISION The Criminal Investigation Division under the command of a Police Captain is responsible for investigating all serious crimes of violence, theft, fraud, commercialized vice and narcotics; apprehends perpetrators of these crimes, and it compiles evidence and information for the prosecution of all persons charged with violations of criminal statutes This division includes the Criminal Investigations (CIS), Juvenile Aid (JAS) to include the Hawaii Police Activities League (HI -PAL), Vice sections, and the Crime Lab. Criminal Investigation Section (CIS) Responsible for the investigation of all major crimes to include homicides, assaults, property crimes, and fraud. Juvenile Aid Section (JAS) Responsible for the investigation of cases involving juveniles as victims or perpetrators. Investigations conducted include assaults, property crimes, and status offenses. The JAS is further divided into two specialized units consisting of the Sex Crimes Unit specializing in sexual assault investigations, and the Domestic Violence Unit specializing in domestic abuse cases. Juvenile programs such as the Positive Alternatives to Gang Education (P.A.G.E.) and (Hawai`i Island Police Activities League (HI -PAL) are designed to reach the youths at risk with the help of athletics and classroom curriculum for gang resistance and drug deterrence. The Domestic Violence (D.V.) Unit primarily assists and investigates felony domestic violence cases, reviews cases handled by the patrol officers to ensure quality control, and provides continuous in-service training The Juvenile Aid Section General Detail is continuing the PAGE (Positive Alternatives to Gang Education) and IMPACT (Incorporated Measures Preventing Alcohol Consumption by Teens) programs aimed at curtailing gangs in the community and underage drinking. The IMPACT project is now in its fourth year. The three elements of the program are enforcement, education, and ownership. Enforcement is done through weekly CRU details, which enforces underage drinking. The Courts then sentences the juveniles to attend an educational program that is held on the last Saturday of the month. The results of the program have been impressive, with over 95% of the participants not being repeat offenders for drinking offenses. The Prosecutor's Office and the Courts have recognized the IMPACT program as one of the alternative programs when contemplating sentencing for juveniles. 0634us] 0 OPERATIONS BUREAUS Program Description (continued) HI -PAL The Hawaii Isle Police Activities League (HI -PAL) is a preventive program designed to get the youths of our communities involved with constructive and supervised athletic activities. The goals of HI -PAL include fostering the spirit of loyalty and faith in American traditions, and promoting a spirit of sportsmanship, benevolence, friendship, sociability good will and tolerance. Another goal is to promote and safeguard youth and to provide a meeting place for and the promotion of the common interest of youth. The HI -PAL program runs activities throughout the calendar year. Vice Section Responsible for the prevention and suppression of all forms of commercialized vice activity, including prostitution, gambling, and illegal trafficking of narcotics. Special operations and covert programs are in place to combat the cultivation of marijuana and distribution of illegal narcotics on the Big Island. Federal and State grants provide funding to assist in accomplishing our objectives. Vice officers belong to the Statewide Narcotics Task Force, Statewide Marijuana Eradication Task Force (SMETF), Hawaii High Intensity Drug Trafficking Area (HIDTA) task force and the Organized Crime Drug Enforcement Task Force (OCEDTF). Joint operations are conducted with the Drug Enforcement Administration, Federal Bureau of Investigation, U.S. Customs, Bureau of Alcohol, Tobacco and Firearms and United States Postal Service. Crime Laboratory Conducts scientific testing and analyses through use of various instrumentation, and formulates opinions upon which testimony is based by staff in Hawai`i's State Courts, as well as the United States Federal Court. The laboratory also assists with investigations conducted by the Hawaii Volcanoes National Park, Department of Land & Natural Resources DOCARE Officers, and the Liquor Department's investigators. 186 POLICE OPERATIONS BUREAUS Program Description (continued) 1". Y:Z9] 011 M 1(9]►6'.' The Patrol Divisions, each under the command of a Police Captain plan, direct, and coordinate functions toward the enforcement of Federal, State, and County laws, the prevention of crime, the apprehension and custody of law violators, and the development of partnerships between the community and the Hawaii County Police Department. These divisions include the operating units from each of the police districts, Community Policing, Police Reserve Officers Program and the Traffic Enforcement Unit. The patrol divisions continued enforcement efforts through special projects such as sobriety checkpoints, seatbelt/child restraint checkpoints, high speed enforcement, under age drinking deterrent programs, and truancy deterrent programs. These special projects would not have been possible if not for Federal and State Grant funding. Community Policing Officers The Community Policing program for Area I, supervised by a Police Sergeant, consists of fifteen (15) Police Officer III (PO III) positions. These PO III positions are distributed by following: (9) — South Hilo, (4) —Puna, (1) — North Hilo, and (1) — Hamakua. The Community Policing Officers in Area I operate the mini -stations located at the Clem Akina Park, Holomua Street, Waiakea-Uka Gym, and Richardson Beach Park in South Hilo; and in Honokaa town in Hamakua. The Community Policing program for Area II, supervised by a Police Sergeant, consists of thirteen (13) Police Officer III (PO IIl) positions. These PO III positions are distributed by following: (7) — Kona, (3) — South Kohala, (2) — Kau, and (1) — North Kohala. The Community Policing Officers in Area II operate the mini -stations located at the Waikoloa Golf Course in South Kohala and the ABC Store in Kailua-Kona; Traffic Enforcement Unit The Traffic Enforcement Unit (TEU) is comprised of a supervising sergeant and four patrol officers in East Hawaii and three patrol officers in West Hawaii. The unit is charged with enforcing traffic laws around the island and with investigating traffic deaths. 187 POLICE OPERATIONS BUREAUS Program Objectives 1. To achieve a burglary clearance rate of 30%. 2. To achieve a theft/auto theft clearance rate of 30%. 3. To achieve a robbery clearance rate of 60%. 4. To maintain a sexual assault clearance rate of 80%. 5. To effect at least 967 DUI arrests. 6. To obtain at least 50,500 citations 7. To attain at least a 65% service of Court Documents received. 8. To recover a minimum of 72,000 marijuana plants, provided that the County of Hawaii accepts Federal and State grants to fund marijuana eradication missions by Vice Section officers. 9. To conduct 660 hard drug investigations (heroin, cocaine, and crystal methamphetamine). 10. HI -PAL to serve 60 youths in any two of the five age groups for each month and a 30% participation of "at risk youths" out of all youths served. 11. P.A.G.E. program to be presented to seventh graders in 13 schools throughout the County of Hawai `i. 12. Crime Lab to achieve an assignment clearance rate of 85%. 13. To complete 800 project and programs through the development of partnerships aimed at resolving community problems and improving the quality of life for all citizens. Mfl POLICE OPERATIONS BUREAUS Program Highlights Criminal Investigation Section (CIS) During Fiscal Year 2002-03, Area I Criminal Investigation Section detectives investigated one homicide and one attempted homicide, both of which were cleared by an arrest. The section was also able to maintain an overall case clearance rate of 80 percent of their total assigned cases. In addition, CIS completed and referred five investigations to the office of the United States Attorney under the Project Safe Neighborhood Act. These investigations are centered around Federal Charges as they relate to illicit drug usage and Domestic Violence issues and possession or use of firearms to further these acts. Those suspects whose cases are referred for Federal prosecution face the likelihood of stiffer penalties for their crimes in the Federal Judicial system. The Area II Criminal Investigations Section investigated five Homicides (one per week) beginning the last week of March 2003 to the end of April 2003, all of which have been cleared and awaiting judicial proceedings. During this period of time, the section was understaffed due to a department wide manpower shortage, operating with only three detectives. Assisting Area II CIS staff with filing and compiling data are two volunteers from the Retired Seniors Volunteer Program. One volunteer, Liz Holey, has been compiling data on all stolen property in Area II and generating "hot sheets," which are used in identifying stolen property. This has saved the detectives many man-hours of research in their investigations. The other volunteer, Robert Rhee, assists with filing and other tasks. Juvenile Aid Section (JAS) In June 2003, the Area I JAS DV Unit gained additional assistance through the hiring of a grant -funded victims' services technician. The duties of the technician are data entry as well as providing out -reach referral services to victims of domestic violence and sexual assaults. Through grant funding a Domestic Violence (DV) Unit was also formulated under JAS to provide training to our patrol officers and to improve the quality of investigations and enhance prosecution of offenders. Currently the D.V. Unit has a clearance rate of 98.2 % for Abuse cases reported to the Area I JAS. Im POLICE OPERATIONS BUREAUS Program Highlights (continued) P.A.G.E. During the 2002/2003 school year the P.A.G.E. program was able to reach approximately 1,110 school aged children with classroom presentations. HI -PAL During the 2002/03 Fiscal Year, the HI -PAL program served approximately 9,900 youth through scheduled activities. The activities include: 1. January — a 3 -on -3 basketball tournament is held at the Keauhou Shopping Center, which draws participation in six age divisions statewide. 2. February — a tennis league is held in West Hawaii and HI -PAL sponsors several basketball teams that participate in Parks and Recreation and Pony leagues. Mustang and Bronco baseball tournaments held in Kona. 3. March a Student High School Basketball League starts in Hilo. 4. April — a Pony Basketball Tournament is held for elementary and intermediate girls in Hilo. 5. May — a basketball tournament is held for elementary and intermediate girls. 6. June -August — age group basketball leagues in seven age divisions are held for both boys and girls. 7. September -November — an intermediate school based basketball league where youngsters participate for the schools they attend. The leagues culminate in tournaments for both boys and girls where schools throughout the County compete to crown Big Island Championships in two divisions. 8. December the largest age group basketball tournament in the State. Teams from all over the State and California participate in this tournament named the HI -PAL Winter Basketball Classic annually from December 26-29 in Hilo. 190 POLICE OPERATIONS BUREAUS Program Highlights (continued) Vice Section It is well documented that the County of Hawaii is a major leader in the fight against Crystal Methamphetamine (commonly referred to as ice) use and distribution. The highly addictive and dangerously harmful drug Crystal Methamphetamine has provided suppliers and distributors with a large and profitable market. At the same time, the drug's after effects has left in its wake a devastation of property crimes, domestic violence and child neglect cases. The section will continue to pursue both state and federal prosecution of drug trafficking organizations and organized crime groups involved in drug distribution, drug manufacturing, money laundering, and other related crimes. During the 2002/03 Fiscal year the Hawaii County Police Department recovered 1,859 grams of cocaine, 6,362 grams of Crystal Methamphetamine, 183 grams of "crack" cocaine, 104 grams of heroin, 36 grams of hashish, 17,207 grams of processed marijuana and 52,401 marijuana plants as a result of conducting 1,372 investigations. 1. On July 22, 2002, the Area I Vice Section conducted a search warrant raid at a Puna residence that resulted in the recovery of a pound of crystal methamphetamine (commonly referred to as ice), two hundred thirty-six marijuana plants and arrested three males. 2. On December 4, 2002, Vice officers armed with a search warrant raided a Puna residence and recovered 240 Marijuana plants averaging 3 feet in height. These plants were being cultivated in an indoor marijuana cultivation setup. Officers also recovered 2.6 pounds of processed marijuana and a 22 caliber rifle while also arresting the responsible individual. 3. On January 8, 2003, the section with the assistance of the three other county police departments and Federal law enforcement agencies launched "operation meltdown" and executed a total of eight search warrants related to the distribution of crystal methamphetamine. The warrants resulted in the arrests of 21 individuals, and the recovery of 3 rifles, 3 handguns, $6,000 in currency and 10.5 ounces of crystal methamphetamine. On April 2, 2003, as a continuation of "operation meltdown", the Area I Vice section raided three more residences resulting in the arrests of 11 individuals, and the recovery of 3 rifles and 2 handguns, $600 in currency and approximately 1 ounce of crystal methamphetamine. 191 POLICE OPERATIONS BUREAUS Program Highlights (continued) Vice Section (continued) 4. In accordance with the growing "ice" problem and in recognition of the need for assistance from the community to deal with this epidemic, on May 14, 2003, the Police Department launched an "ice" hotline. The hotline was setup to allow community members to report possible "ice" distribution locations to the Area I vice section by calling 934 -vice (934-8423). 5. In May, 2003, the department began planning for two "ice task force" units to be established on both sides of the island and to be comprised of no less than three men per unit. This concept will allow officers to specialize in crystal methamphetamine investigations in furtherance of our department's commitment in addressing the Big Island's crystal methamphetamine problem. Area II Vice officers also belong to the Statewide Narcotics Task Force, Statewide Marijuana Eradication Task Force (SMETF), Hawaii High Intensity Drug Trafficking Area (HIDTA) task force and the Organized Crime Drug Enforcement Task Force (OCEDTF). Joint operations are conducted with the Drug Enforcement Administration, Federal Bureau of Investigation, U.S. Customs, Bureau of Alcohol, Tobacco and Firearms and United States Postal Service. The Area II Vice Section has continued law enforcement efforts in pursuing distributors of crystal methamphetamine or "ice." Working in conjunction with other County and Federal law enforcement agencies and prosecutors, Vice officers are targeting drug dealers that have repeatedly been through or evaded the judiciary system. With the newly -implemented Federal Safe Neighborhood Program, four narcotic cases involving firearms have been adopted by the U.S. Attorney General's Office for Federal prosecution. If convicted, these defendants will have to serve mandatory time in Federal prisons. This new program serves as a deterrent to those persons who are habitual users or distributors of narcotics knowing that there may be a possibility their case may be prosecuted Federally. 1. In December 2002, Vice officers conducted a controlled delivery of 481 grams of tar heroin that was sent from Burbank, California, to a Waimea address. The subsequent search warrant conducted on the residence also lead to the recovery of 267 grams of cocaine, 47 grams of "ice," and $4,519.00 in U.S. currency. Two illegal aliens were also arrested in this investigation. 192 POLICE OPERATIONS BUREAUS Program Highlights (continued) Vice Section (continued) 2. Area II Vice officers conducted two operations in outlying districts, specifically targeting complaints received from the public of drug activity occurring in their neighborhoods. 3. In April 2003, officers conducted the first operation in the Kau District where search warrants were served on five residences. As a result, 12 persons were arrested for various narcotic and firearms offenses, and officers recovered crystal methamphetamine, marijuana, several firearms, and U.S. currency. 4. In May 2003, the second operation was conducted in the South Kohala District where four search warrants were served on four residences. Again, these warrants were in response to complaints received from residents and community groups. This resulted in 15 persons being arrested and the recovery of "ice," cocaine, marijuana, U.S. currency, and one firearm. Crime Laboratory In fiscal year 2002/03, the crime lab was assigned 975 new cases and cleared 1,046 cases which included cases from the previous year, resulting in a clearance rate of 107%. The laboratory staff provides training to Police Recruits in laboratory functions/capabilities, processing/packaging evidence, and safety precautions involved in handling physical evidence. During FY 2002/03, staff attended the American Academy of Forensic Science Conference in Chicago, How to set up a digital evidence Unit course, and the Inter - County Detective Training Seminar to keep abreast of new developments in forensic technology. In November 2002, the Crime Lab applied for and eventually was awarded a Byme Memorial Grant to fund the purchase of 3 major pieces of equipment as well as training for the Criminalists in use of the equipment. This equipment costing approximately $120,000 will significantly aid in speeding up the length of time it takes to perform drug analysis, especially in the area of crystal methamphetamine analysis. The Crime Lab will also benefit from a grant of $350,000 through the Rural Development Agency. The grant, which was the result of much time and effort on the part of United States Senator Daniel Inouye will be utilized to provide additional upgraded equipment for the crime lab as well as allow the Criminalists to attend advanced training. 193 POLICE OPERATIONS BUREAUS Program Highlights (continued) Patrol Divisions During Fiscal Year 2002-03 DUI enforcement efforts of the Patrol Divisions and Traffic Enforcement Unit in Area I netted a total of 375 drivers suspected of driving under the influence of alcohol or drugs. A breakdown of the DUI arrests resulted in the following: South Hilo — 196 arrests; Puna — 161 arrests; Hamakua — 13 arrests; and North Hilo — 5 arrests. Traffic enforcement efforts by the Patrol Divisions resulted in 16,294 traffic citations being issued during Fiscal Year 2002-03. During Fiscal Year 2002-03 DUI enforcement efforts of the Patrol Divisions in Area II netted a total of 536 drivers suspected of driving under the influence of alcohol or drugs. A breakdown of the DUI arrests made during fiscal year 2002-03 by police districts resulted in the following: Kona — 371; South Kohala — 94 arrests; Kau — 40 arrests; and North Kohala — 31 arrests. Traffic enforcement efforts by the Patrol Divisions resulted in 22,680 traffic citations being issued during Fiscal Year 2002-03. Traffic Enforcement Unit There were a total of twenty-nine (29) traffic related fatalities on the bid Island during fiscal year 2002-2003. Of these, ten (10) of the traffic deaths or (35%) were related to alcohol. Investigation of the traffic related deaths indicate the predominate causes of the crashes are attributed to speed and inattention. 194 IWei@-Do OPERATIONS BUREAUS Program Measures Notes: * = These current and prior fiscal year figures reflect the clearance rate of the cases referred to CIS. This clearance rate program measure will now be reported at the departmental level at the bottom of this table). O = These figures reflected departmental statistics (rather than program measures) and will no longer be reported under program measures. 195 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Criminal Investigation Section Burglary Clearance Rate * 82% 85% - Theft/Auto Theft Clearance Rate * 87% 85% - Robbery Clearance Rate 58% 80% 60% Juvenile Aid Section Sexual Assault Clearance Rate 99% 90% 80% Vice Section Marijuana Eradication (Plants Eradicated) 48,443 x90,000 >= 72,000 Hard Drug Cases 770 >=627 >=660 Crime Laboratory Assignment clearance rate 107% 80% 85% P.A.G.E. Participation of 7th >raders - 13 schools 13 schools 13 schools 13 schools HI -PAL Participation in 8 & under age group 1,028 >=1,748 >=1,748 Participation in 9 & 10 age group 1,419 >=825 >=825 Participation in 11 & 12 age group 1,662 >=1,425 >=1,425 Participation in 13 & 14 age group 1,348 >=1,825 >=1,825 Participation in 15 & 18 age group 536 >=550 >=550 "At risk" youth participation 3,886 >=3,500 >=3,500 Presentations 8 >=25 >=25 Clinics 5 >=18 >=18 Traffic Enforcement Unit DUI Roadblocks 101 >=84 >=84 DUI Arrests 218 >=300 >=300 Roadside Screening 81 >=72 >=72 Moving Citations 3,562 >=4,500 >=4,500 Regulatory Citations 2,279 >=4,500 >=4,500 Departmental Islandwide Measures Burglaries Reported O 1,441 <=1,600 - Thefts Reported O 6,717 <=7,100 Major Traffic Accidents C> 2,186 <=2,350 - DUI Arrests 1,004 >=900 >=967 Traffic Citations Issued 38,974 x50,500 >=50,500 CPO Project/Programs 400 800 800 Burglary Clearance Rate - - 30% Theft/Auto Theft Clearance Rate 30% Notes: * = These current and prior fiscal year figures reflect the clearance rate of the cases referred to CIS. This clearance rate program measure will now be reported at the departmental level at the bottom of this table). O = These figures reflected departmental statistics (rather than program measures) and will no longer be reported under program measures. 195 POLICE OPERATIONS BUREAUS Program Expenditures Operations Bureau FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 392 398 398 Salaries and Wages 18,721,369 19,804,865 21,408,325 Operations 1,033,195 1,496,696 1,511,475 Program Total 19,754,564 21,301,561 22,919,800 HI -PAL Number of Positions 2 2 2 Salaries & Wages 1 100,492 1 100,392 1 44,214 Operations 41,200 37,980 37,980 Program Total 141,692 138,372 82,194 196 POLICE MISCELLANEOUS Program Expenditures 197 FY 2002-03 Actual FY 2003-04 Budget FY 2001-02 Request NO Supplies 0 1,200 1,200 Investigating Cause of Death 331,981 300,000 320,000 Training Account 85,325 75,000 100,000 Police Sobriety Test 51,013 30,000 40,000 Byrne Memorial Grants (Count Match) 109,598 110,000 76,000 Asset forfeitures 264,379 500,000 500,000 Total Miscellaneous 842,296 1,016,200 1,037,200 197 POLICE GRANT REVENUES Program Description To continue active efforts in obtaining funding through Federal and State Sponsored Grants to augment the department's budget in the areas of: 1. Continue providing for Community Relations, D.A.R.E., and Youth Programs. 2. Providing Investigative Operations personnel with specialized training and equipment, dealing with Drug Enforcement, Domestic Violence, and Sex Crimes. 3. Providing necessary equipment, manpower, training, and for public education in the dealing with Traffic Enforcement to include speeding violations, drunk driving, and motor vehicle occupant protection. Program Objectives 1. DARE/DOE (State Department of Education $40,000) - To provide funding to teach, implement and provide necessary support for the Drug Abuse Resistance Education (DARE) Program in all public and participating private schools within the County of Hawaii. 2. Gang Response System (State Office of Youth Services $170,000) — Funding for two (2) Police Officer positions (Area I and Area II) within the Juvenile Aid Section to provide P.A.G.E. curriculum at Intermediate Schools and to monitor gang activities. 3. Statewide Marijuana Eradication (State Department of Attorney General $230,000) - To pay for expenses to conduct missions for the elimination of controlled substances. 4. Marijuana Eradication (Drug Enforcement Agency —D.E.A. $300,000) - To pay for expenses to conduct missions for the elimination of controlled substances. 5. Statewide Narcotics Task Force (State Department of the Attorney General $74,000) - For multi -jurisdictional task force programs that integrate federal, state and local drug law enforcement agencies and prosecutors for the purpose of enhancing inter agency coordination and intelligence gathering and facilitating multi -jurisdictional investigations. 6. Occupant Protection (State DOT $50,000) - To conduct seatbelt enforcement and child restraint roadblocks. POLICE GRANT REVENUES Program Objectives (continued) 7. High Speed Enforcement (State DOT $33,600) — Funding to provide for additional enforcement dealing with speeding violations 8. Victim Services Coordinator (State Department of the Attorney General $34,000) — To provide funding to hire a Victim Services Coordinator to service the on-going need of victims from domestic violence/sexual assault while cases remain under investigation. 9. Click It or Ticket (State Department of Transportation $15,000) — To reduce fatalities and injuries to front and rear seat occupants under the age of 17 by increasing seatbelt usage and awareness of state laws. 10. Sobriety Checkpoint (State Department of Transportation $63,000) — To conduct DUI roadblocks to minimize fatalities and injuries. 11. Youth Deterrence (State Department of Transportation $33,000) — To reduce the number of alcohol related traffic fatalities involving the under 21 driver by apprehending potential under -aged drunk drivers before they operate a motor vehicle and by deterring under -aged drinking and driving. 12. HI Impact (Hawai`i HIDTA $251,000) — To combat the methamphetamine (ICE) problem in the County of Hawaii by conducting various sting operations. 13. Traffic Training & Equipment (State Department of Transportation $15,000) — To train personnel in the area of traffic investigations. 14. Stop Violence (State Department of Attorney General $50,000) — To increase awareness of domestic violence and effectively investigate these cases through continuous and updated training Program Expenditures 199 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 24 21 21 Salaries and Wages 1,058,930 677,500 711,912 Operations 651,160 1,768,105 1,292,101 Equipment 368,920 109,994 26,242 Program Total 2,079,010 2,555,599 2,030,255 199 POLICE POLICE Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Police Chief 1 1 1 Deputy Police Chief 1 1 1 Assistant Police Chief 3 3 3 Accountant II 1 - - Accountant III - 1 1 Accountant IV - 1 1 Account Clerk 5 4 4 Business Manager 1 - - Assistant Clerical Supervisor I 1 1 Clerical Services Supervisor I 1 1 1 Clerical Services Su ervisor II 2 2 2 Clerk III 28 28 28 Criminalist I 2 2 2 Criminalist II 1 1 1 Data Processing Systems Analyst II 1 1 1 Data Processing Systems Analyst I 1 1 1 Departmental Personnel Clerk 1 1 1 Detective 36 39 39 Driver License Examiner I 6 6 6 Driver License Examiner II 3 2 2 Driver License Examiner III - 1 1 Fingerprint Classifier II 1 1 1 Fingerprint Technician 1 1 1 Firearms Registration Clerk 1 1 1 Motor Vehicle Control Inspector I 3 2 2 Motor Vehicle Control Inspector II 1 2 2 MV Driver License and Fin Resp Clerk II - 1 I MV Financial Responsibility Clerk -Steno 2 1 1 Personnel Management Specialist I1 1 1 1 Police Captain 10 11 11 Police Evidence Custodian 4 4 4 Police Evidence Specialist I Tem 2 2 2 Police Lieutenant 18 17 18 Police Major 4 4 4 Police Officer II 293 290 290 Police Officer II Tem - 6 6 Police Officer Temp 23 23 23 Police Operations Clerk 6 6 6 Police Radio Dispatcher III - - 3 Police Radio Dispatcher 11 27 27 27 Police Radio Dispatcher 1 5 5 5 Police Records Analyst 1 1 1 Police Records Clerk 6 6 6 Police Reporter 5 5 5 200 POLICE POLICE Personnel Position Summary (continued) Police Reporter Temp 2 2 2 Police Sergeant 34 34 33 Polygraph Examiner 1 1 1 Public Relations Specialist 1 1 1 Radio Technician I 4 4 4 Radio Technician 11 1 1 1 Recreation Director II 1 1 1 School Crossing Guard 1/4T 40 40 40 Secretary 3 4 4 Secretary to the Chief of Police 1 1 1 Senior Account Clerk 1 2 2 Senior Clerk -Stenographer 4 4 3 Senior Police Records Clerk 1 1 1 Storekeeper 1 1 1 Storeroom Clerk 1 1 1 Supervising Driver License Examiner 1 1 1 Supervising Police Radio Dis atcher3 3 3 Total 609 615 618 201 �o 'CUTING TTo�� PROSECUTING ATTORNEY DEPARTMENT SUMMARY Mission Statement The Office of the Prosecuting Attorney pursues justice with integrity and commitment. Department Goals 1. To strive for just disposition of criminal cases and promote public safety and order through timely, efficient, and effective prosecution. 2. To ensure that victims and witnesses of crimes are treated with respect, courtesy, and sensitivity in their cooperation with criminal prosecution. 3. To improve the criminal justice system by identifying areas of need and working collaboratively with other criminal justice agencies and the community. 4. To encourage and promote crime prevention and early intervention initiatives. Funding Source and Position Count General Fund $ 3,750,433 General Fund 61 Grant Revenue $ 1,750,000 Grant Revenue 35 Other $ 200,000 Other - Total Budget: $ 5,700,433 Total Number of Positions 96 202 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Description The Office of the Prosecuting Attorney is charged with the duty to see that the laws are faithfully executed and enforced within the County of Hawaii. Violations of State and County laws, ordinances, rules and/or regulations are prosecuted on behalf of the community. The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District Courts and three divisions of Circuit Courts in Hawaii County. This involves all criminal matters including preliminary hearings, grand jury sessions, arraignment calendars, motions, hearings, pretrial conferences and trials. In addition, they handle all appeals before the Hawaii Appellate Courts as well as the Federal Appellate Courts. Deputy prosecutors screen all criminal referrals made by police and are available 24 hours per day for juvenile detention and felony conferrals. The Office continues its efforts to attend to the needs of victims and witnesses as they go through the criminal justice process. The Office seeks victims' input for case disposition in crimes of violence and notifies victims of case disposition at the closure of felony cases and designated violent crime misdemeanors. The Office provides training for staff to maintain and improve their specialized skills. In addition, the Prosecuting Attorney deputies and staff provide training for police recruits and refresher training for police officers as well as to other agencies and community organizations. In an effort to reduce crime and promote public safety the Office is actively involved in several initiatives that address juvenile delinquency and promote the community involvement in identifying and addressing public safety issues. The Office is actively supporting the Big Island Juvenile and Adult Drug Court and Mental Health diversion initiatives. Whenever possible, the Office seeks funding for specialized units and demonstration projects. Program Objectives 1. Improve service and monitoring of bench warrant system in partnership with the Police. 2. Evaluate and improve penal summons service rate for misdemeanor cases through collaboration with Judiciary, Police and other law enforcement agencies. 3. Pursue property crime victim restitution and monitoring project utilizing volunteers. 203 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Objectives (continued) 4. Coordinate four training/educational workshops to improve the criminal justice system and promote crime prevention and early intervention initiatives. 5. Meet quarterly with the Hawaii County Police Department to discuss joint initiatives, policies, and procedures to improve investigations and prosecutions. 6. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate interventions and consequences for offenders. 7. Meet regularly with the Police, Courts, service providers and others to improve the handling of domestic violence, child abuse and sexual assault cases. 8. Maintain a high level of training for prosecutors and staff in basic and specialized areas of prosecution. 9. Expand video conferencing capacity with Dept. of Public Safety and Hawaii Paroling Authority to minimize trauma to victims and witnesses and to reduce costs. Video conferencing would be used for parole hearings, reduced time hearings, furlough hearings and arraignments for incarcerated defendants. 10. Implement recommendations of the Ice Summits and comprehensive strategy project that enhance prosecution. 11. Secure County funding to continue the federally funded Drug Prosecution effort. 12. Implement the Juvenile Drug Court by August 2004. 13. Implement the first phase of the Juvenile Intake and Assessment Center project for East and West Hawaii. 14. Develop an action plan to address habitual criminal and serious violent juvenile offenders utilizing the elements from the SHOCAP (Serious Habitual Offender Comprehensive Action Program) model. 15. Complete the Youth Economic Center in collaboration with the Bay Clinic, Inc. by August 2004. The Youth Center will provide a network of support for youth to develop job readiness skills and economic opportunities. 16. Support designation of Pahoa as a federally recognized Weed and Seed area and assist in identifying a West Hawaii sited for future designation. 17. Implement the enhanced Case Tracking System migration project that will include an interface with the Police Records Management System (RMS) and computer generated victim notification. 18. Participate in implementation of the Criminal Justice Information System (CJIS) Horizontal Integration project that will streamline information input between Police, Prosecutors and Judiciary. 204 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights 1. Serviced 1991 calendars for circuit court, district court, family court, drug court and mental health court in Hilo, Kona, Puna, S. Kohala, N. Kohala, Hamakua, and Ka`u. 2. Serviced 20,120 cases referred to the office and 57,350 traffic cases on the District Court calendar. 3. Provided assistance to 3,198 victims and witnesses of crime and their significant others from January to June 2003. 4. Participated in the ongoing statewide planning process to integrate crime victim services into the mass casualty response plan. 5. Participated in the implementation of the Adult Drug Court in Hawaii County which seeks to protect the community by providing timely and effective treatment for drug offenders with appropriate sanctions and incentives. 6. Participated in the development of the Mental Health Diversion Program that seeks to reduce criminal recidivism by diverting eligible non -dangerous mentally ill arrestees from incarceration and into appropriate health services. 7. Sponsored/co-sponsored workshops and seminars to improve law enforcement efforts and the criminal justice system: - Coordinated a statewide workshop on Evidence: The Rules of Life in May 2003. - Co-sponsored with the Hawaii County Police Department and community individuals the islandwide Neighborhood Watch Solutions 2003 conference in May 2003. - Co-sponsored with Western Community Policing Center of Seattle a three-day Community Teams training for Community Policing Officers, Neighborhood Watch participants and community members in June 2002. 8. Participated in planning the Juvenile Drug Court for Hawaii County. 9. Continued coordination of the Juvenile Justice strategic plan implementation: - Ongoing coordination of the interagency planning of the Hawaii Island Juvenile Intake and Assessment Center for juvenile offenders. - Ongoing coordination of the interagency information sharing project to address serious and habitual juvenile offenders to implement a SHOCAP (Serious Habitual Offender Comprehensive Action Program) in Hawaii. - Ongoing participation in the development of the Keaau Youth Economic Development Center - Ongoing participation in the Youth Mentoring project. 10. Obtained federal funding to provide program enhancement of the Lanakila Learning Center and the Laupahoehoe High & Elementary School Community Based Education Learning Center. 205 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights (continued) 11. Sponsored/co-sponsored workshops and seminars to address juvenile delinquency issues: - Co-sponsored the Youth Leadership Workshop in August 2002 - Coordinated the Youth Summit in September 2002 which facilitated development of youth projects - Coordinated a seminar on promising practices and approaches to address juvenile issues, Best Practices in Juvenile Justice, in September 2002 - Sponsored a workshop on Strategies for Developing Capable Students in April 2003 for educators and service providers - Co-sponsored Youth Builders projects: Health Fair, Career Pathways Fair, and Summer Opportunities Expo. 12. Implemented the Community Empowerment Organization (CEO) with an islandwide coordinator and a facilitator in each of the nine judicial districts. Project resulted in 14 significant community changes that address public safety issues. 13. Secured federal funds to continue the Community Oriented Prosecution project in West and East Hawaii. 14. Participated in the development of the Hawaii County Resource Center. 15. Coordinated efforts to apply for Weed and Seed designation for a community in Hawai'i County. 16. Sponsored a Landlord Tenant Workshop in August 2002 to provide information on dealing with problem tenants. 17. Received federal funding totaling $1,229,199 (23% of budget) for the Community Oriented Prosecution project, Victims of Crime Act programs, a Violence Against Women deputy, Juvenile Accountability Block Grant programs, Local Law Enforcement Block Grant project, Community Gun Violence Prosecution project and Title V Juvenile Delinquency Prevention project. 18. Received state funding totaling $597,218 (11% of budget) for the Career Criminal and Victim/Witness programs. 19. Provided federal funds to Mothers Against Drunk Driving (MADD), Child and Family Services and Turning Point for Families for direct services to victims. 20. Provided video conferencing to Family Court in Hilo and Detention Center on Oahu with federal grant funds saving $100,000 in transportation costs in the first year. 206 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Measures * includes cases opened in a prior period Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Char es• 58 61 61 Opened durineriod 20,120 22,000 22,000 Accepted for prosecution 16,871 16,200 16,900 Disposed 9,826 11,000 11,000 Set for trial - 3,441,708 3,866,280 3,750,433 Circuit Court * 3,425 4,100 3,500 District Court * 24,198 24,500 24,500 Family Court * 5,448 6,000 6,000 Circuit Court calendars: Hilo 490 416 490 Kona 246 260 246 Misdemeanor calendar days: Hilo 246 260 260 Puna 248 208 248 South Kohala 52 52 52 Hamakua 24 24 24 North Kohala 12 12 12 Kona 244 260 260 Ka`u 21 24 24 Family Court Juvenile calendar days: Hilo, Puna 107 104 104 Kona, Ka`u 77 72 72 N. & S. Kohala, Hamakua 12 18 12 Family Court Adult -DV calendar days: Hilo, Puna 81 94 94 Kona 34 24 36 S. Kohala 12 12 12 Drug Court: Hilo 36 52 52 Kona 37 52 52 Mental Health Court 12 24 24 * includes cases opened in a prior period Program Expenditures 207 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 58 61 61 Salaries and Wages 2,792,429 2,998,260 3,002,782 Operations 649,279 867,870 747,451 Equipment - 150 200 Program Total 3,441,708 3,866,280 3,750,433 207 PROSECUTING ATTORNEY GENERAL PROSECUTION Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Prosecuting Aftmey 1 1 1 1st Deputy Prosecuting Attomey 1 1 1 Accountant II 1 1 1 Business Manager 1 1 1 Clerk II 1 2 2 Clerk III 1 1 2 Clerk -Stenographer 2 2 - Data Processing Systems Analyst II 1 1 1 Deputy Prosecuting Attomey 18 18 18 Investigator III - 1 1 Investigator V 4 4 4 Investigator VI 1 I 1 Law Clerk /Trial Aide 3 3 3 Legal Clerk II - - 3 Legal Clerk 111 9 9 9 Private Secretary 1 1 1 Senior Account Clerk 1 1 1 Senior Clerk -Stenographer 3 3 1 Senior Deputy Prosecuting Attorney 1 1 1 Supervising Legal Clerk I 2 2 2 SupervisingSupmising Legal Clerk II 1 1 1 Victim/Witness Coordinator 1 1 1 Victim/Witness Counselor I 1 1 1 Victim/Witness Counselor II 2 3 3 Volunteer Services Coordinator 1 1 1 Total 58 61 61 PROSECUTING ATTORNEY GRANT REVENUES Program Description The Office of the Prosecuting Attorney receives and monitors funding from Federal and State sources. These funds are used to implement innovative programs, support prosecution efforts, educate the public, improve the criminal justice system, and purchase equipment. Program Objectives 1. Career Criminal (State Department of the Attorney General, $500,000, 11 Employees) — To provide quick identification, prosecution and conviction of those persons making a career of crime. 2. Victim/Witness Assistance (State Department of the Attorney General, $160,000, 5 Employees) — To assist crime victims and witnesses and their families by providing information, counseling, and support services primarily to victims of violent crimes. 3. Victims of Crime Act (U.S. Dept. of Justice, Office for Victims of Crime Formula Grant Program, $400,000, 6 Employees) — To assist victims of crime through the judicial process, focusing on crimes such as homicide, sexual assault, child abuse and domestic violence. 4. Violence Against Women (U.S. Dept. of Justice, STOP Violence Against Women Formula Grant Program, $110,000, 1 Employee) — To improve prosecution of domestic violence cases involving adult women by dedicating a deputy to handle these cases. Juvenile Accountability Incentive Block Grant (U.S. Dept. of Justice, Juvenile Accountability Incentive Block Grant program, $200,000, 3 Employees) — To combat juvenile crime utilizing innovative approaches. 6. Community Oriented Prosecution (U.S. Dept. of Justice, Edward Byrne Memorial State & Local Law Enforcement Assistance Formula Grant Program, $200,000, 3 Employees) — To establish a demonstration Community Oriented Prosecution project in West Hawaii addressing crime problems in the community. 7. Gun Prosecution (U.S. Dept. of Justice, Bureau of Justice Assistance, $80,000, 2 Employees) — To improve prosecution of violent gun crimes in a rapid, responsive and effective manner. 209 PROSECUTING ATTORNEY GRANT REVENUES Program Objectives (continued) 8. Local Law Enforcement Block Grant tU.S. Dept. of Justice, Bureau of Justice Assistance, $100,000) — To improve communication and operations within the Prosecutor's Office and among other law enforcement agencies. 210 PROSECUTING ATTORNEY GRANT REVENUES Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 35 35 35 Salaries and Wages 311,809 1,437,736 1,392,595 Operations 1,087,599 303,584 390,375 Equipment 76,155 238,680 167,030 Program Total 1,475,563 1,980,000 1,950,000 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Clerk -Stenographer 2 2 1 Clerk II 3 3 3 Clerk III 1 1 2 Comprehensive Strategy Coordinator 1 1 I Data Processing Systems Analyst I 1 1 1 Deputy Prosecuting Attorney 7 7 7 Deputy Prosecuting Attorney Ternp 3 3 3 Investigator V 2 2 2 Investigator V Temp 1 1 1 Legal Assistant II 1 1 1 Legal Clerk III 2 2 2 Legal Clerk III Temp 1 1 1 Legal Clerk IV 1 1 1 Senior Clerk -Stenographer 2 2 2 Victim/Wimess Counselor I 3 3 3 Victim/Witness Counselor II 3 3 3 Victim/Witness Counselor II Temp 1 1 1 Total 35 35 35 211 PUBLIC WORKS Ik8lj 4 C4a"AL6 aX: PUBLIC WORKS GENERAL ACTIVITIES Mission Statement To operate and maintain Hawaii County's infrastructure of roads and flood control, as well as administering building codes, to ensure the health and safety of the public, while protecting the environment and respecting private property rights. Department Goals 1. To plan, operate, maintain, and continually make improvements to the County's roadway transportation system to permit the safe and efficient movement of people and goods around the island. In addition, to keep the roadway system clean of litter and debris, and where practical, beautify the roadway to enhance the traveling experience. 2. To operate and maintain existing public flood control facilities and drainage systems to protect public safety and private property. 3. To promote, administer and enforce compliance with building, subdivision, grading, and flood ordinances and codes for the protection of public health and safety. 4. To efficiently maintain and repair designated automotive vehicles and heavy construction equipment. 5. To prepare for and effectively respond to various natural and man-made disasters or contingencies to protect public health and safety. 6. To encourage and create opportunities within each Division for managers and supervisors to accept and respond effectively to the changing demands of the public. Funding Source and Position Count General Fund $ 8,806,436 General Fund 135 Grant Revenue $ - Grant Revenue - Total Budget: $ 8,806,436 Total Number of Positions 135 212 PUBLIC WORKS ADMINISTRATION Program Description The Public Works Administration Office provides general direction, supervision and control of the administration and operation of the Engineering, Building, Highway Maintenance, Traffic Services, and Automotive Divisions. Also, in the administration and enforcement of all applicable chapters of the Hawaii County Code and the Building, Electrical and Plumbing Codes and all ordinances and statutes related to these responsibilities. The Public Works Director serves as technical adviser to the Mayor, Managing Director and County Council on matters pertaining to engineering, construction and maintenance of County buildings, roads, street lights, parking meters, traffic signal systems and other public works facilities. The Public Works Administration Office coordinates the fiscal, procurement, and personnel activities of the department, and provides construction and consultant contract procurement, administration, and reimbursement, when applicable. Program Objectives 1. Monitor divisions and regularly review and update policies and procedures to ensure quality services utilizing available resources as measured by favorable financial status reports 90% of the time. 2. Communicate Public Works matters with the Mayor and provide information to the community via meetings, use of various media, brochures, press releases, and/or public notices. 3. Process reimbursement requests for federal projects on a quarterly basis. 4. Improve the accuracy of purchasing and accounts payable documents, as measured by the number of returned forms. Returned items should not exceed a quarter of a percent (0.25%) of the total requisitions issued. 5. Process paperwork to minimize the time to fill departmental vacancies: ➢ By having the divisions submit their requests to fill within 5 working days after receiving a vacancy notification at least 95% of the time. ➢ Administration office will then process the division's requests to fill and submit to Civil Service within 5 working days at least 95% of the time. ➢ Upon receipt of the approved paperwork from Civil Service, the divisions will fill their vacant positions within 45 calendar days at least 95% of the time. 6. Reduce the total department -wide claims due to injury from industrial accidents by 10% through expanded training programs that provide a greater awareness of personal and operational safety. 7. Encourage employee participation in any safety related training to have at least one- third of the total departmental employees trained per year. 8. Process contracts from bid opening to notice of award within 60 calendar days at least 90% of the time. 213 PUBLIC WORKS ADMINISTRATION Program Highlights Project Status for the November 2000 Flood repair work: Federal Emergency Management Agency (FEMA) Projects — 54 Eligible, 4 De - obligated (58). Status - 54 Completed, 3 Design, 1 Contracted (58). Total received from FEMA $ 1,423,395.74 with an expected date of closing FEMA projects on November 30, 2004. Federal Highway Administration (FHWA) Projects - 4 Eligible (4). Status 2 Complete, 1 in process of closing, 1 On-going (4). Total received from FHWA $1,047,158.19 (ER 12 (8) & (9)) , total monies received for Komohana Bridge Project was $4,992,398.00. Forthcoming reimbursements amount ER 12 (9) $34,919.46 and ER 12 (12) $249,248.79 (est.). Natural Resources Conservation Service (NRCS) Projects - (3) NRCS Coop Agreements #534, 535, and 536 are still active --- $616,850 for FY 02-03. No pending receipts. Pending projects: Alenaio Stream — Noni Street Homes Protection, Alenaio Stream — Manele Street Homes Protection, Palai Stream — Awapuhi Street Homes Protection. In January 2003, a new Public Works Director was appointed and in February 2003, a new Deputy Director was appointed. By Ordinance 03-4, the new Aupuni Center public parking zones were established (8 hour meter and 2 -hour time limit). By Ordinance 03-62, established Fuel Tax Program Increment 3 (2002-2004), for $3 million for the County's share of Transportation Equity Act for the 21't Century (TEA - 21) Projects and $3 million for Local Road Improvement projects. Public Works developed a 2 -year action plan, that includes such projects as Americans with Disabilities Act (ADA) Compliance for County facilities, Large Capacity Cesspool Replacement, Resurfacing of existing roads, Updating Chapter 10, Erosion and Sediment Control, Building Permit Streamlining, to name a few. Public Works revised the contract bidding process to include a Special Notice to Bidders, due to the Hawaii Supreme Court's January 28, 2002 decision in Okada Trucking Co., Ltd v. Board of Water Supply, et al., 97 Haw.450 (2002). General contractors are only able to perform work in areas in which they have the appropriate contractor's license. Public Works continued to revise, establish or initiate departmental policies and procedures, such as the Emergency Action Plan, Internal Complaints, Job Performance Report (JPR) Evaluation Guidelines and Considerations, and Fitness for Duty Exam. 214 PUBLIC WORKS ADMINISTRATION Program Measures Additional Information: FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Favorable Quarterly Performance Reports 84% 90% 90% Number of public notices, advertisements 74 90 90 Update meetings with the Mayor 171 150 150 Community meetings 67 50 50 Government Official meetings 289 150 150 Federal project reimbursement requests 63 48 48 Fiscal documents returned % of total issued .1% .4% 1 .25% Divisions request to fill vacancies within 5 work days - - 95% Submitted requests to fill vacancy paperwork to Civil Service within 5 work days - - 95% Divisions fill vacant positions within 45 calendar days - - 95% Number of depart nt-wide industrial accidents 19 - 17 Number of employees trained in safety classes n/a - 118 % Contracts processed within 60 calendar days from bid opening 90% - 90% Additional Information: Requisitions Issued Re s, CPAs, PettyCash 6,843 3,000 5,000 Days in Accounts Receivable 51 55 55 Consultant Contracts Executed 34 64 64 Construction Contracts Executed 19 30 30 Chane Orders Processed 62 85 85 Number of Employees in the Department 279 - 353 Departmental Vacant Positions 21 16 16 Positions Filled 63 50 50 Number of Formal Grievances 7 10 10 Work Comp Cases with Lost Time 37 10 10 Number of safety classes offered/no. we participated 15/- -- 20/20 Oversized Vehicles Moving Permits Issued 432 500 500 No. of Federal Aid Projects Managed 47 40 45 Avg Das from Bid Opening to Notice to Proceed 117 90 90 215 PUBLIC WORKS ADMINISTRATION Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 15 17 16 Salaries and Wages 513,649 699,141 663,660 Operations 30,286 47,470 47,120 Equipment 1,248 2,450 32,800 Program Total 545,183 749,061 743,580 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Director 1 1 1 Deputy Director 1 1 1 Account Clerk 2 3 3 Accountant 1 1 1 Accountant IV I 1 1 Assistant Account Clerk 2 2 1 Business Manager 1 I 1 Civil Engineer VII - I I Clerk H 2 2 1 Clerk III - - 1 Contracts Technician 1 1 1 Departmental Personnel Clerk 1 1 1 Personnel Management Specialist II 1 1 1 Private Secretary 1 1 1 Total 15 17 16 216 PUBLIC WORKS BUILDING Program Description The Building Division provides four basic services for the County of Hawaii. The first involves the administration and enforcement of building, plumbing and electrical codes. In addition to these codes the division also enforces the sign ordinance, energy efficiency standards, and the outdoor lighting ordinance. The second service includes janitorial and/or grounds maintenance at the County Building, One Pauahi, South Hilo Baseyard (DPW), Lagoon Center, the Old Hilo Hospital and the Kona Services Center in Kailua. For the County Building and Lagoon Center interoffice mail pick-up service is also provided. The third basic service is in-house building maintenance services provided through the division's maintenance shop. This shop performs most of the routine carpentry, electrical, painting and plumbing work needed to keep facilities functional. This staff also assists the Highway Maintenance Division with the repair of timber bridges. The fourth service is provided by the design and engineering unit which oversees the planning, design, bidding, and construction management of county facilities. This unit is also responsible for the issuance and recording of house numbers (addresses). Program Objectives 1. Complete the plan review of 90 % of residential permits within 10 calendar days. 2. Complete 90 % of requested inspections within 4 working days. 3. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests within 30 calendar days of receipt of request. 4. Adopt the 1997 Uniform Building Code with amendments. 5. All building, electrical and plumbing permit applications will be computerized. Permit status and tracking will be open to the general public through the internet. 217 PUBLIC WORKS BUILDING Program Highlights Previous fiscal year program highlights reflected on building permits issued and the measures were reported in geographical districts (i.e. Puna, South Hilo, North Hilo, etc.). However, with the new electoral districts, each district is now designated by a district number (example: North Hilo and Hamakua are now District 1, and South Hilo is District 2, 3, and 4). The program highlights for fiscal year 2002-2003 reflects building, electrical plumbing and sign permits for all districts. There is a significant increase from fiscal year 2001-2002 to fiscal year 2002 and 2003 in the following areas: permits issued increase 18%; permit fees increased 31 % and construction valuation increased 29%. Overall in Council District 1, 2, 5 & 6 there is a significant increase in permits issued. We predict that the increase in permits will continue to grow in these districts. The following is a summary of the building permits issued: Totals 11,262 (+18%) $ 696,401,392 (+31%) Fiscal Year 2001-2002 Program Highlights - Totals District Totals Permits Issued 9,602 Valuation $ 530,745,501 $ 2,434,515 Fees $ 1,895,085 The numbers in parenthesis indicate the percent change from fiscal year 2001 - 2002. 218 (+29%) Fiscal Year 2002-2003 Council Permits Issued Valuation Fees District %change %change %change 1 1,860 $111,058,480 $392,268 2 591 $22,986,967 $107,834 3 500 $37,401,519 $130,284 4 615 $39,066,919 $150,236 5 1,383 $38,719,575 $211,217 6 1,116 $30,127,728 $166,197 7 1,221 $56,697,214 $199,928 8 2,036 $164,888,083 $493,427 9 1,940 $195,454,907 $583,124 Totals 11,262 (+18%) $ 696,401,392 (+31%) Fiscal Year 2001-2002 Program Highlights - Totals District Totals Permits Issued 9,602 Valuation $ 530,745,501 $ 2,434,515 Fees $ 1,895,085 The numbers in parenthesis indicate the percent change from fiscal year 2001 - 2002. 218 (+29%) PUBLIC WORKS BUILDING Program Measures Promm Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Residential Plan Review (% plans/ within 10 calendar days) 36% 90% 90% Completion of Called Inspection Requests (% requests/ within 4 work days) 90% 90% 90% Complete Non-critical Maintenance Requests (% requests/ within 30 calendar days) 90% 50% 90% Additional Information 88,184 8,000 213,500 Floor Area Maintained 172,504 172,504 172,504 Mail Distributed 550,000 550,000 550,000 Number of PW Structures Maintained 141 141 141 Buildings to be Repainted 0 0 2 Buildings to be Reroofed 0 0 2 Buildings with Structural Repairs 0 0 4 Buildings to be Renovated 1 0 2 Other Misc. Repairs (Pavement, Plmb, Etc) 0 0 0 Repair and Maintenance Jobs Performed 1,800 1,600 1,850 Structures Designed 1 72 3 Building Plans Checked(County Projects 12 25 16 House Numbers Assigned 2,026 1550 5,000 Sign Permits Issued 59 70 60 Citations Issued 50 80 70 Requests for Permit Status 2,280 2,000 2,000 Permits Issued: Building 4,250 3,600 5,300 Electrical 3,999 3,400 4,500 Plumbing 2,954 2,900 3,600 Plans Checked: Building 3,825 3,200 3,800 Electrical 3,600 2,900 3,700 Plumbing 2,658 2,000 2,700 Inspections Conducted: Building 9,320 8,600 8,600 Electrical 7,151 7,000 7,000 Plumbing 5,908 6,000 6,000 Promm Expenditures WE FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 63 62 61 Salaries and Wages 2,114,509 2,217,042 2,146,785 Operations 1,581,818 1,736,730 1,723,230 Equipment 88,184 8,000 213,500 Program Total 3,784,511 3,961,772 4,083,515 WE WI : - TMI'Le]MM BUILDING Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 - - Architectural Drafting Technician I 1 I 1 Architectural Drafting Technician II 1 1 1 Building Chief - 1 1 Building Custodian I 2 2 2 Building Custodian I Temp 4 4 1 4 Building Custodian II Temp 2 2 2 Building Inspector 8 8 8 Building Maintenance Supervisor II 1 1 1 Building Permit Clerk 4 4 4 Building Plans Examiner - - 1 Building Projects Coordinator - 1 I Carpenter -Cabinet Maker 4 4 4 Civil Engineer IV 1 1 - Civil Engineer V 1 1 1 Civil Engineer VII 1 - - Deputy Building Chief 1 1 1 Design Projects Coordinator 1 - - Electrical Inspector 4 4 4 Electrician 2 2 2 Engineering Drafting Technician III 1 1 - Lead Carpenter -Cabinet Maker 3 3 3 Lead Electrician 1 1 1 Lead Mason (Transfer) 1 1 1 Lead Painter 1 1 1 Mason (Transfer) 2 2 2 Painter 2 2 2 ParkiDg Control Officer Tem 1 1 1 Plumber 1 1 I Plumbing Inspector 4 4 4 Senior Electrical Inspector 1 I I Senior Plumbing Inspector 1 1 1 Supervising Building Inspector 2 2 2 Supervising Building Permit Clerk 1 1 1 Supervising Electrical Inspector 1 1 1 Supervising Plumbing Inspector 1 I 1 Total 63 1 62 61 220 PUBLIC WORKS ENGINEERING Program Description The Administration staff provides the following 1. General supervision and administrative/clerical support for the Division. 2. Program the implementation of civil engineering (non -building) projects and programs using county, state and federal funds. 3. Supervise and coordinate land acquisition activities for the Department. The Land Surveying section provides the following services 1. General land surveying services including topographic maps and boundary studies. 2. Produce parcel maps and their descriptions for the County 3. Review of privately generated survey maps and descriptions. 4. Address survey issues and complaints related to County facilities such as road encroachments. 5. Maintain an inventory/file of all road and drainage right-of-ways, and DPW parcels. 6. Maintain an inventory/file of all survey records generated by the County. 7. Provide County mapping and survey information to the public. The Regulatory Review Section provides the following services: 1. Implement/enforce applicable regulatory requirements of Chapter 10, 22 and 27, HCC. 2. Provide Department of Public Works comments to the Planning Department on land use related matters such as subdivision, ohana, variance, and change of zone applications; and on Special Management Area (SMA), Use, and Special Permits. 3. Investigate and resolve regulatory complaints. 4. Except for building permit plans, review and/or coordinate the review and approval of all private construction plans, traffic reports, flood studies, environmental documents, etc. as they relate to the interests and regulatory authority of the Department. The Design and Investigation Section provides the following services: 1. Plan, design and construct civil engineering (non -building) County capital improvement projects. 2. Investigate and resolve roadway, drainage and other related complaints. 3. Drafting services. 221 PUBLIC WORKS ENGINEERING Program Description (continued) The Construction Inspection Section provides inspectional services for civil engineering (non -building) County capital improvement projects, private subdivision and development construction and the following regulated activities and programs: 1. Grading, grubbing and stockpiling work (Chapter 10, HCC). 2. Construction within the County right-of-way (Chapter 22, HCC). 3. Federal Highway Administration (FHWA) National Bridge Inspection. Program Objectives 1. Revise/amend Chapter 10, Erosion and Sedimentation Control, of the Hawaii County Code by June 30, 2005 subject to the receipt of State funds. 2. Establish a public information element for our Flood Plain Management Program. 3. Continue participation in the State/FHWA Statewide Transportation Improvement Program (STIP). 4. Respond to or process 75% of all time sensitive documents, such as subdivision, change of zone and variance applications, etc. by their stipulated deadline. 5. Respond to or process 65% of all materials that do not have stipulated deadline such as construction and grading plans, complaints, environmental matters, etc. within two weeks. 6. Provide same day service for 65% of all permits issued by the Division, including building permits. 7. Complete construction of 1 bridge approved to use Federal Aid funds by June 30, 2005. 8. Award the construction of 77 intersections as required by the County's ADA Curb Cut Implementation plan by June 30, 2005. 222 PUBLIC WORKS ENGINEERING Program Highlights Construction of the Puainako Street Extension TEA21 project is on-going and on schedule. This is a 4.5 mile, new two lane road from Komohana Street to Kaumana Drive by Country Club Road. The anticipated completion date is early 2004. 2. NRCS funded flood repair projects at the Waiakea, Komomala and Palai Streams were completed. The last NRCS flood repair project for the Alenaio and Waipahoehoe Streams is currently on-going. 3. The FHWA funded project to repair damages to Kawili Street, Haihai Street, Akolea Road, Ainaola Avenue, Kaumana Drive and Kawailani Street has been completed. The last FHWA flood repair project for Akolea Bridge will be advertised shortly. 4. The FEMA funded Kaiwiki Road culvert repair has been completed. 5. The US Army Corps of Engineers Paauau and Alenaio Stream repair projects have been completed. Work is currently on-going at the Wailoa and Waiakea Streams. 6. Bridge replacement program is on-going. A total of seven bridges have been reconstructed with FHWA funding. Work on our ADA compliance program is on-going. We have been successful in obtaining FHWA and CBGD funds to help offset the cost to the County. 8. We have completed the design for and have received federal (FHWA) approval to advertise the Kuakini Highway Improvement project, Kinoole Street and Kilauea Avenue Traffic Corridor Improvement Projects, and three ADA Curb Ramp Projects. In addition, we are currently preparing the Kahului to Keauhou Parkway project for re -advertisement. 223 PUBLIC WORKS ENGINEERING Program Measures ADDITIONAL DIVISION INFORMATION FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Program Measures 33 32 32 FHWA Construction Contracts Awarded $863,435 $33,000,000 $12,000,000 Regulatory Review 33 50 50 % of Applications, etc. Reviewed by Deadline 85% 75% 75% % of Plans, etc. Reviewed Within Two Weeks 65% 65% 65% % of Permits Processed Same Day 55% 65% 65% Capital Improvement Program 18 10 10 % Federal Aid Bride Projects Completed N/A 55% N/A % ADA Curb Cut Transition Plan Completed N/A 50% N/A Federal Aid Bridges Constructed 3 2 1 ADA Curb Cut Intersection Construction Awarded 29 53 77 ADDITIONAL DIVISION INFORMATION FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Reguest Number of Positions 33 32 32 Design & Investigation 1,327,579 1,448,101 1,542,068 Survey Projects and Requests 33 50 50 CIP Projects 27 6 6 Construction Plan Reviews — Private Consultants 110 100 100 Subdivision Application Reviews 135 140 140 Ohana Permit Reviews 18 10 10 Grading/Grubbing/Stockpiling Permits 309 275 275 Work Within The Count R -O -W Permits 307 400 400 Construction Inspections CIP Projects 7 8 8 Subdivision Construction 39 40 40 Grading/Grubbing/Excavation Permits 290 200 200 Work Within The Count R -O -W Permits 239 400 400 Program Expenditures 224 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Reguest Number of Positions 33 32 32 Salaries and Wages 1,327,579 1,448,101 1,542,068 Operations 197,032 200,830 203,530 Equipment 21,629 26,900 31,200 Program Total 1,546,240 1,675,831 1,776,798 224 PUBLIC WORKS ENGINEERING Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Civil Engineer I - 1 1 Civil Engineer III 1 I 1 Civil Engineer IV 4 3 3 Civil Engineer V 3 4 4 Civil Engineer VI 1 1 1 Civil Engineer VII 2 1 1 Construction Inspector 7 7 1 7 Engineering Aid III 1 1 1 Engineering Aid IV 2 2 2 Engineering Drafting Technician III I 1 1 Engineering Drafting Technician V 3 3 3 Engineering Permit Clerk 1 1 1 Land Surveyor 1 1 1 1 Land Surveyor II 1 1 1 Land Surveyor IV 1 1 1 Right of Way Agent 1 - - Senior Construction Inspector 2 2 2 Supervising EngineeringEugineering Permit Clerk 1 1 1 Total 33 32 32 225 PUBLIC WORKS AUTOMOTIVE Program Description The Automotive Division is responsible for the repair and maintenance of all garage, shop and automotive equipment of the County, except such equipment as may be more practically maintained by the department having control thereof as determined by the Director, furnish parts, accessories, gasoline, lubricants and tires necessary for the repair of automobiles, trucks, cranes, graders, sweepers, compressors and other such machinery or equipment; and be authorized to bill any department, agency or special fund for supplies, services and use of equipment. The Automotive Division is a support -service division and will continue to provide services (except bodywork, painting and tire repairs) to various County departments/agencies. Program Objectives 1. Support the various County departments/agencies islandwide with repair, maintenance and welding services, and by performing at least 90% of these services by staff (versus contract). 2. Reduce the average monthly repair backlog for the Construction section by 10% less than the FY 2002-2003 actual figures. 3. Reduce the average monthly repair backlog for the Automotive section by 10% less than the FY 2002-2003 actual figures. Program Highlights Continue to upgrade the Mitchell On -Demand programs with the latest information and repair technology. The Mitchell On -Demand is a computerized program with the latest repair information for many of the vehicles which we repair in the county fleet. Continue to maintain the DPW fueling systems within the island for all County Agencies and departments fueling needs. Special Projects/Assistance- Continued to repair and maintain 12 Coordinated Service vehicles, 1 Parking Meter vehicle, and performed periodic repairs to 2 Police buses used for the DARE program. Fabricated a gate for the Ainaloa and Hawaiian acres subdivision roadway Replaced the piping for the fuel system at the North Kohala station. 226 PUBLIC WORKS AUTOMOTIVE Program Measures Additional Information: FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Average Monthly Repair Orders Completed (By Staff vs. Contract): 26 26 26 Garage 91.9%(110/9) 90.5%(115/11) 91.2%(113/10) Construction Equipment 93%.(71/5) 91.1%(67/6) 91.4%(69/6) Solid Waste 89.2%(137/41) 91%(34/3) 89%(36/4) Welding 100%(12/0) 93%(14/1) 1 92.4%(13/1) Average Monthly Repair Order Backlog: 0 1 1 Garage 29 28 26 Construction Equipment 40 27 36 Solid Waste 16 15 15 Welding 5 2 4 Additional Information: FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Average Monthly Repair Orders Received (Including Prior Month's Carryovers): 26 26 26 Garage 148 178 163 Construction Equipment 117 124 120 Solid Waste 53 55 56 Welding 16 20 20 No. of Equipment Damage Reports 0 1 1 Program Expenditures 227 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 26 26 26 Salaries and Wages 858,334 892,919 878,247 Operations 951,198 1,164,953 1,130,457 Equipment 16,692 8,600 39,900 Program Total 1,826,224 2,066,472 2,048,604 227 PUBLIC WORKS AUTOMOTIVE Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Account Clerk 1 1 1 Automotive Equipment Su erintendent I 1 1 Automotive Mechanic I 4 4 4 Automotive Mechanic II 1 1 1 Automotive Mechanic Helper 1 1 1 Automotive Stores Clerk 1 1 1 Construction Equipment Mechanic 7 7 7 Construction Equipment Mechanic Ternp 1 1 1 Construction Equipment Re air Supervisor I 1 1 1 Construction Equipment Re air Supervisor II 1 1 1 Garage Supervisor 1 1 1 Lead Construction Equipment Mechanic 1 1 1 Lead Welder 1 1 1 Lubrication Worker 1 I 1 Senior Account Clerk 1 1 1 Welder 1 1 1 Welder Temp 1 1 1 Total 26 26 26 228 PUBLIC WORKS FLOOD CONTROL Program Description The Flood Control Program involves maintaining, operating, inspecting and repairing the flood control structures, levees, dams, spillways, channels and drainage areas on a regular basis. Program Objectives Continue to conduct semi-annual inspections of flood control system. Continue to maintain flood control systems. a. Prevent deterioration of structures by repairing within six months. b. Clear debris such as mud, rocks, branches, etc. from channel within three months. c. Control weed and brush growth by using herbicides and mowing quarterly. Program Highlights Continued the maintenance and repair work of various flood control systems islandwide, including major cleanings in the Ka`u district. 229 PUBLIC WORKS FLOOD CONTROL Program Measures FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Estimate Senn -Annual Inspections 2 2 2 Flood Control Systems 24 24 24 Additional Information: FY 2003-04 FY 2004-05 Actual South Hilo District: Alenaio #4, Ainako, Iwalani, Palai, Ainaola, Haihai, Kawili, Waiolama, Akolea, Waiakea, Wailoa 11 11 11 153,939 Program Total 181,420 153,939 153,939 North Hilo/Hamakua District: Kalo a, Wai to 2 2 2 North/South Kohala District: Puuka u 1 1 I North/South Kona District: Kainaliu, Keo u, Kona Coffee Mill, Keolm Heights 4 4 4 Ka'u District: Paauau, Naalehu, Waiohinu, Bamboo Forest 4 4 4 Puna District: North Kulani, Kukui Camp Road 2 2 2 Program Expenditures FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Request Operations 181,420 153,939 153,939 Program Total 181,420 153,939 153,939 230 r r r r r- c� D E---,/,,VE---,',L----,OPMENJT RESEARCH & DEVELOPMENT DEPARTMENT SUMMARY Mission Statement To enhance the quality of life for the people of Hawaii County through sustainable development programs aimed at retaining and expanding existing business, diversifying the economy, and attracting new economic activity. Department Goals Agriculture 1. To maintain the Big Island's agricultural character because of its importance to local lifestyles and tourism. 2. To preserve agriculture as a significant part of Hawai`i's economy. Tourism 1. To increase the number of visitors and/or their length of stay on the Big Island. 2. To support major market destination promotions for marketing and advertising the Island ofHawai`i. 3. To improve the quality of the visitors' stay through product development and visitor enhancement programs. 4. To support the development of programs that create awareness and education for the rich cultural resources of the Big Island. 5. To encourage the preservation of Hawai`i's unique quality of life, values, and vision for the benefit of its people. Economic Development 1. To assist existing businesses in expansion, diversification efforts, and the ability to compete in Hawai`i's economy. 2. To encourage and support the development of new industries in Hawaii County. 3. To coordinate efforts to prepare and maintain Hawaii Island's workforce, to obtain the necessary skills to compete, and to prepare for changing requirements of employment created by and for jobs created by emerging industries. 4. To empower communities through capacity building that addresses economic development from a community-based perspective. Funding Source and Position Count General Fund $ 1,063,071 General Fund 9 Grant Revenue I$ 625,600 Grant Revenue 4 Total Budget: 1 $ 1,688,671 1 Total Number of Positions 13 231 RESEARCH & DEVELOPMENT DEPARTMENT SUMMARY Department Goals (continued) Enerey 1. To increase the efficiency of energy use in the public and private sectors thereby strengthening the economy of the Big Island. 2. To participate in energy related planning and decision-making processes that affect Hawaii County. 3. To promote the use of renewable energy resources. 4. To increase the County's energy emergency preparedness. 5. To foster the growth of high technology industries on the Big Island. Hawaii County Resource Center • Information Resources Program 1. To be responsive and alert to user's changing information needs. 2. To collect and develop statistical data for decision-making, program development, and policymaking. 3. To provide information resources that is easily accessible, relevant, reliable, and up- to-date. 4. To provide information services to County departments, other governmental agencies, businesses, community groups, and the general public. 5. To select, acquire, organize, and maintain a collection of resource materials in support of County programs. 6. To continue to develop a grant center in Hawaii County for the pursuit of external funding, resources, and capacity building within community organizations and County departments. • Capacity Building Program 1. To increase the capacity of Hawaii Island's communities and County government departments in the areas of collaboration, organizational development and funding. 2. To facilitate island -wide initiatives in the context above. Film 1. To market and promote the Big Island as a film destination to filmmakers worldwide. 2. To cultivate the Big Island Film Industry by partnering with the State and County Film Offices and the industry as a whole. 3. To provide a resourceful environment for productions to complete successful productions. 4. To cultivate the Big Island Film Industry through education. 5. To develop state-of-the-art technology systems. 232 RESEARCH & DEVELOPMENT AGRICULTURE Program Description The program provides facilitative leadership to both the public and private sectors to support the sustainable development of agriculture, forestry, aquaculture, fisheries, and other natural resources. Activities include financial support and coordination of agricultural resource, education, and marketing programs; data collection, compilation and dissemination; management of collaborative R&D projects; advocacy of local farmers and commodity groups to State and Federal agencies; and provision of background data and analyses to County policymakers. Program Objectives 1. Protect Big Island's important agricultural lands by convincing the County Council to pass an ordinance that will prevent the conversion of these lands to non-agricultural uses. 2. Partner with the State and private sector in promoting agricultural products at the local, national, and international levels by leveraging County funds at a ratio of at least 1:5. 3. Leverage County funds at a ratio of at least 1:5 for agriculture research and for agricultural extension programs. 4. Educate at least ten prospective participants of County/State-funded trade shows/fairs on basic mechanics of marketing by conducting workshops. 5. Develop Phase II of the Ka`u Agricultural Water Project. 6. Coordinate with Planning Department to develop policies for agricultural tourism. 7. Dedicate some County lands for agriculture research. Program Highlights 1. In Fiscal Year 2002-2003, R&D provided a total of $128,300 in supplemental grants for ten promotion and market development projects, eight information and education programs, and five research projects. Every dollar of County money invested in these programs brought in almost $10 of State, Federal, and private funds. 2. The $5,000 seed money that R&D provided for the Hawaiian bat research generated additional funding in the amount of $530,000 from the State, Federal, and private sources. 3. Research and Development partnered with State Department of Agriculture and Department of Business, Economic Development and Tourism to participate in the National Restaurant Association Hotel/Motel Restaurant Show in Chicago. The show generated 1,745 business contacts and an estimated sale of almost $800,000. Majority of the participating businesses (five out of seven) were from the Big Island. Research and Development provided $5,000 for this project. 233 RESEARCH & DEVELOPMENT AGRICULTURE Program Highlights (continued) 4. Once again, R&D partnered with the State Department of Agriculture and Department of Business, Economic Development and Tourism to participate in the Natural Food Expo West 2003 at Anaheim, California. The estimated potential orders from the Expo were $1,590,000. Research and Development provided $5,000 for this project. 5. The "Kamuela Grown" project opened market access for the Waimea vegetables in Victoria Ward Center and Marukai Supermarket on Oahu. In addition, the Waimea farmers expanded the variety of products including novel products, which otherwise would not have been possible without this project. 6. The 2002 Big Island Farm Fair in Kona attracted 25,362 people including tourists. Attendance showed a marked improvement over the previous year. 7. The Hawaii Organic Farmers Association's Organic Labeling Compliance Workshops attracted 30 participants, which included store owners, farmers, and distributors of agricultural products from the Big Island and neighbor islands. This is the first workshop of its kind in the State. 8. The $5,000 seed money that R&D provided to Hawaii Island Landscape Association to promote its Certified Landscape Technician Training Program made the program a huge success. Over 40 people, an unprecedented number, registered for the program. Due to its success, a partnership agreement with Hawaii Community College's Business and Technology Training Institute in Kona was established to continue the program next year. 9. The first Noni Conference held on the Big Island was made possible with the $5,000 R&D seed grant. Over 150 people attended the conference, which was 40 percent more than the number of anticipated attendance. Noni farming is gaining popularity among farmers on the Big Island and, at present, there are 200 acres of nom farms on the Big Island, and the acreage is expanding rapidly. 10. Research and Development initiated a trade mission to Phoenix, Arizona. Contacts were made with the businesses in Arizona through the City of Phoenix Community and Economic Development Department. A list of businesses interested in purchasing Hawaiian products was sent to R&D and was forwarded to pertinent commodity groups. 11. The first Hawaii Island Chamber of Commerce Agriculture Expo at the Prince Kuhio Plaza was a success. It attracted 33 local vendors of flowers, herbs, and value-added products all of which generated hundreds of dollars in sales. Interests to participate in next year's Expo were expressed by those who participated as well as those who failed to participate in this year's Expo. Thousands of mall shoppers viewed, sampled, and purchased the products. This project would not have occurred without the seed grant from R&D. 234 RESEARCH & DEVELOPMENT AGRICULTURE Program Highlights (continued) 12. The test marketing of new ready -to -eat breadfruit products at the local and in the U.S. mainland health food and gourmet shops was made possible with funding from R&D. Successful results of this project will develop breadfruit farming on the Big Island. 13. Lesser known locally -grown exotic tropical fruits poster and picture cards, which were produced with R&D grant, created a demand for these fruits among hotel chefs and visitor -oriented shops on the island. 14. The County -supported papaya quarantine demonstration project, although it was completed last year, continued to supply Kapoho solo papaya to the Japan market at a farm gate value of $3.5 million per year. The project remained the main supplier of Kapoho solo papaya on the Big Island. 235 RESEARCH & DEVELOPMENT AGRICULTURE Program Measures NOTE: The figures reflected in the FY 2003-2004 budget are preliminary because the budgeted County funds are not completely expended. The figures for FY 2004-2005 cannot be estimated since prospective contracts for each program are not known yet. Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Programs 168,395 148,880 150,200 Promotion Contracts 10 4 8 County Contribution 60,500 68,000 Private Contribution 275,000 222,500 State Contribution 113,000 25,000 Ratio of Total to County Contribution 1:7.41 1:4.64 1:5 Research Contracts 5 4 5 County Contribution 29,800 33,800 Private Contribution 30,000 20,000 State/Federal Contribution 555,000 97,000 Ratio of Total to County Contribution 1:20.6 1:4.46 1:5 Information/Education Contracts 8 4 6 County Contribution 38,000 28,500 Private Contribution 75,000 48,170 State Contribution 30,000 5,000 Ratio of Total to County Contribution 1:3.77 1:2.86 Grand Total Contributions 1,056,475 547,170 Ratio of Grand Total to County Contribution 1:9.40 1:4.20 Request for Ag Information and Advice 423 425 430 Inquiries 2,523 2,525 2,530 Committee/Program Meetings Attendance 358 365 368 Coordination 59 65 69 NOTE: The figures reflected in the FY 2003-2004 budget are preliminary because the budgeted County funds are not completely expended. The figures for FY 2004-2005 cannot be estimated since prospective contracts for each program are not known yet. Program Expenditures 236 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Operations 168,395 148,880 150,200 Program Total 168,395 148,880 150,200 236 RESEARCH & DEVELOPMENT TOURISM Program Description The Department of Research and Development's tourism program strengthens and enhances the island's visitor industry by (1) supporting marketing campaigns identified to wholesalers, agents, consumers, airlines, and other businesses overseas through cooperative partnerships; (2) providing seed grants and contributions to community groups for the development of tourism products and programs for visitors to Hawai`i's Big Island; and (3) supporting and facilitating endeavors to create/develop new island attractions/experiences to add to our island's "mystique" and unique qualities. Program Objectives 1. Partner with visitor industry organizations selected to implement generic marketing and advertising campaigns directly related to promoting Hawai`i's Big Island as an attractive destination to visit by June 2005. 2. Provide funding and/or support to at least ten festivals and four sporting events that attract visitors to Hawai`i's Big Island. 3. Provide seed grants to at least six community groups to develop tourism products and/or programs that enhance the island's culture and visitor experience. 4. Increase the inventory of tourism resources to facilitate in the planning and development of tourism programs for Hawai`i's Big Island by June 2005. Program Highlights The Hawaii County tourism program received an increase to visitor satisfaction programs with grants from the State Hawaii Tourism Authority. The Product Development Program added to the County's visitor enhancement programs in areas of: aloha and assistance to visitors touched by crime and misfortune during their visit to Hawai`i's Big Island; developing an awareness and cultural relationship to lava viewing and the Kalapana community; providing greetings and assistance to arriving cruise ship passengers at Hilo Harbor and Kailua Pier; and increasing projects/activities to make the visitor's experience of Hawai'i's Big Island mystical and memorable. The grants received by the County of Hawaii for tourism totaled $765,000, increasing its budget from $344,500 to $1,109,500. The substantial boost to visitor industry programs of Hawai`i's Big Island benefited numerous groups and partners who diligently build and strengthen the island's tourism resources. 237 RESEARCH & DEVELOPMENT TOURISM Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Marketing Promotion: 909,500 Program Total 629,443 959,500 Total Cost $996,425 $900,000 $900,000 Number of Trade Show Participated 19 23 23 Advertising Campaign: Total Cost $408,545 $450,000 $450,000 Total Value $1,276,542 $1,300,000 $1,300,000 Sponsored Festivals Events 9 10 10 Sponsored Events 2 4 4 Pier Greetings Program: Number of Cruise Ships Greeted 184 110 258 Passengers on Cruise Ships 335,179 120,000 466,000 Airport Greetings Program: Direct Int'l Flights Greeted 156 178 178 Total Visitor Arrivals: 1,243,313 1,290,000 1,300,000 International 324,633 300,000 350,000 Domestic 918,680 990,000 950,000 Visitor Enhancement Program 540,000 460,000 460,000 Program Expenditures Aw. FY 2002-03 FY 2003-04 Actual Budget FY 2004-05 Request Operations 629,443 959,500 909,500 Program Total 629,443 959,500 909,500 Aw. RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Description The Economic Development Program facilitates the development of the economy to enhance economic well-being of Hawaii County. Activities include creation of new enterprises, expansion and nurturing of existing businesses, coordination of job training for Big Island's workforce, and facilitation of community capacity building to address economic development from a community-based perspective. Program Goals 1. Assist existing businesses in expansion, diversification efforts, and the ability to compete in Hawai`i's economy. 2. Encourage and support the development of new industry in Hawaii County. 3. Coordinate efforts to prepare and maintain Hawaii Island's workforces obtain necessary skills to compete and prepare for changing requirements of employment. 4. Empower communities through capacity building to address economic development from a community-based perspective. Program Objectives 1. Administer the Enterprise Zone (EZ) Program and coordinate with the Department of Business, Economic Development and Tourism for the dissemination of EZ information and to promote the enterprise zones via meetings and literature. Increase number of tenants by ten businesses. 2. Coordinate with the Economic Development Administration (EDA) on EDA projects and administer the Comprehensive Economic Development Strategy (CEDS) according to EDA guidelines to qualify County of Hawaii projects for Federal funding by June 2005. 3. Provide funding to five organizations for economic development projects that will match each dollar provided with $5 from other funding sources. 4. Provide technical assistance in the preparation of three grant applications by County departments or community organizations. 5. Partner with other organizations to prepare the workforce for job opportunities and to assist incumbent workers for job retention or advancements through training or retraining by June 2005. 239 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights During Fiscal Year 2002-2003, R&D provided a total of $25,030 to eight organizations for economic development projects. The money was used to leverage a total of $274,288 from other sources. The ratio of County funds to the leveraged funds from State, Federal, and foundations is 1:11. List of Funded Projects for Fiscal Year 2002-2003: Guide to Historic Sites Publication of Marketing Brochure Kamaoa Church Restoration Just -hi -Time Workforce Training County Funding Other Fundine Kona Historical Society Naalehu Theater Naalehu Main Street Hawaii Community College Rural Dev Program Volunteer Tmg Program Junior Achievement of to Support JA Curriculum Hawaii Charting a Successful Volunteer Legal Services Course for Your Hawaii Nonprofit Healing Island Initiative FOCUS on the Economy Five Mountains Medical Community, Inc. HIEDB Hawaiian Heritage Corridor $3,000 $2,000 $2,000 $5,000 $2,000 $3,000 $5,000 $3,030 $6,000 $23,640 $5,523 $88,105 $43,250 $31,800 $59,000 $16,970 Research and Development continues to support Heritage Corridor projects as a result of the increasing number of visitors who are interested in the cultural and historical aspects on the Big Island. Research and Development provided funding to the following projects: A Guide to Historic Sites, Marketing Brochure for Kau, and Restoration of Kamaoa Church. Foreien-Trade Zone (FTZ) Research and Development assists in the coordination and operation of the Hilo FTZ, which is under the jurisdiction of FTZ 9. The Hilo FTZ is located at the old Hilo airport and the current tenant, Gemini Telescope, occupies the entire building. A marketing plan to locate a FTZ business is being developed along with other possible developments for the site. 240 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights (continued) Enterprise Zone (EZ) Research and Development administers the EZ program with six zones at the County level and coordinates with the Department of Business, Economic Development and Tourism at the State level. A total of 50 Hawaii Island businesses participated in the program. Seven businesses completed maximum participation of seven years in the program. Because of unstable economic conditions as a result of September 11, 2001 terrorist attacks, and the war in Iraq, a business closed and only four new businesses elected to participate in the program. Economic Development Administration (EDA) The Comprehensive Economic Development Strategy (CEDS) provides a program of economic development for the County of Hawaii and the EDA to pursue. Using CEDS as a planning vehicle for economic development, EDA funded the following County of Hawaii projects: Ongoing Projects EDA Funding Matching Funds Volcano Art Center Phase I $ 650,000 $ 650,000 Pacific Aquaculture & Coastal 1,990,000 3,049,000 Resource Center Hazard Mitigation Plan 200,000 85,714 Macadamia Industry 100,000 42,860 Marketing Project Bank of Hawaii Business 625,000 1,460,068 Incubator Project Total Funding $3,565,000 $5,287,642 Research and Development is working with the University of Hawaii at Hilo and the Hawaii Community College on the program operation to be housed in the Bank of Hawaii building, which will be renovated into a small business incubator. Construction will be completed by October 2003. 241 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights (continued) Incubator Kitchens Research and Development provided technical assistance and support to the incubator kitchens in Hilo, Hakalau, Honokaa, and Paauilo. These incubator kitchens offer opportunity for residents to begin entrepreneurial ventures and unemployed and underemployed persons are able to receive training for employment. Rural Development Project Research and Development has established a collaborative partnership with Hawaii Community College's Rural Development Project to identify and support ways to diversify the island's economy by creating job opportunities and assisting with preparing the workforce for anticipated jobs. Project Storm Research and Development provided technical assistance to Project Storm in the Puna district. As a result of a strategic planning process, the group focused on improving transportation services in the district and worked with Hele-On to begin providing transportation from Pahoa town and Pahoa school to the subdivisions at 5:30 in the afternoon. Hele-On plans two additional routes into Puna in the coming year. Five Mountains Medical Community, Inc. Research and Development provided funding to develop Hawaii as a "Healing Island" through support of promotional activities that establishes the island as an international health and healing destination. Other Accomplishments Assisted in the preparation of the following grant proposals: • Mayor's Office: Shippers Wharf awarded $6,400 for clean up of stored oil in Ocean View. • Fire Department: Request for training and teaching equipment was awarded a Federal grant of $152,948. • Environmental Management: EPA awarded a Brownsfield Targeted Site Assessment grant of up to $100,000. 242 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights (continued) • Wainaku/Kaiwiki Association: Awarded $3,000 from Mo Betta Together. • Hilo High School Summer Vocational Venture: Awarded $8,265 from Alu Like. • Naalehu Main Street: Awarded $12,200 from Mo Betta Together for creation of a peaceful community garden on 1864 historical church site. • Naalehu Main Street: Awarded $19,400 from Mo Betta Together to build a preschool play area in Waiohinu Park. Provided other departments and community organizations with information on 68 Request for Proposals. Program Measures Program Expenditures FY 2002-03 Actual FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate New EZ Participants 3 10 10 Inquiries and Requests 572 550 550 Committee/Program Meetings: Attendance 78 75 75 Coordination 66 60 60 Grant Assistance and RFP Distribution 38 25 25 Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Operations 88,969 113,100 88,100 Program Total 88,969 113,100 88,100 243 RESEARCH & DEVELOPMENT ENERGY Program Description The Energy Program participates in State and utility energy planning and regulatory programs, implements a comprehensive energy efficiency and renewable energy program for the County, implements the County's energy emergency preparedness program, and fosters the growth of technology-based industries in Hawaii County. Program Objectives 1. Monitor energy savings from retrofits carried out by a performance contract at the Hilo Public Safety Building and Kona Police Station. Administers this contract as needed. 2. Implement cost-effective lighting retrofits in County facilities as funding and available in-house County manpower permit. 3. Represent the interest of Hawaii County in the Utility's Integrated Resource Planning, in PUC dockets, and at the Hawaii State Legislature. 4. Maintain County energy emergency preparedness plans consistent with State energy emergency plans. 5. Cooperate in energy efficiency programs of the Department of Water Supply (DWS) and provide administrative oversight of the $42,810 awarded DWS by the U.S. Department of Energy. 6. Participate in the Rebuild America program to obtain technical assistance and grants from the U.S. Department of Energy and to provide assistance to other organizations and communities interested in energy efficiency. 7. Implement a revolving loan fund to assist low-income homeowners to purchase solar water heaters for their residences. 8. Apply for utility Demand Side Management rebates for energy efficiency measures installed at County facilities. 9. Foster the growth of existing and new science and technology-based industries in Hawaii County. Program Highlights I. Honeywell, Inc. has guaranteed annual energy savings of $139,269 as a result of retrofits completed by performance contract at the Hilo Public Safety Building and the Kona Police Station. Audited savings for the first year of post -retrofit operation were $143,934. 2. Cumulative cost savings resulting from retrofits carried out to a total of 30 County facilities totaled $844,823 to June 30, 2003. 3. The Department of Water Supply started their energy efficiency program and report annual savings of $225,000 from measures carried out June 30, 2003. 244 M R 290 T:VWW'sEMU: [ifs to]U ENERGY Program Measures Description FY 2002-03 FY 2003-04 FY 2004-05 Number of Positions Actual Budget Estimate Energy Savings from Retrofits. 49,344 49,344 49,344 Annual savings from retrofits completed in the year N/A *225,000 * 100,000 HELCO IRP, PUC Dockets & Legislative: - 1,000 1,600 Meetings attended/arranged 5 8 6 Testimonies & other submittals 6 6 6 Update County EEP Plans. Meetings attended/arranged 4 4 4 DWS EE Program Collaboration: Meetings attended/arranged 5 5 5 Grant award to DWS 42,810 Rebuild America Program Meetings attended/arranged 6 7 8 **Grant awards received 57,800 58,600 60,600 Revolving Solar Loan Fund - 0 0 Applyfor Utility DSM Rebates. • Total amount of rebates received 9,581.52 2,500 1,000 Crowth of Science & Technology Industries. • Meetin s attended/arran ed: 6 12 12 * These are savings from the DWS energy efficiency program. ** This is the grant from the Neighbor Island Energy Assistance Program of the U.S. Department of Energy that funds the County Energy Coordinator's position. Program Expenditures 245 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 1 1 1 Salaries and Wages 49,344 49,344 49,344 Operations 112,270 9,656 9,656 Equipment - 1,000 1,600 Program Total 161,614 60,000 60,600 245 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Description The Hawaii County Resource Center (HCRC) is subdivided into Information Resources and Capacity Building. The Information Resources Program collects, maintains and disseminates statistical, reference and program information to County and State agencies, and the general public. The Capacity Building Program develops and reinforces the communication network among island -wide communities and County government through training workshops, facilitated meetings, collaborations, team -building and problem -solving opportunities, grantsmanship assistance, networking and more. Program Objectives — Information Resources Program 1. Collect statistical information for the County of Hawai `i Data Book by June 2005. 2. Compile monthly economic data (showing previous year comparisons) and distribute to interested parties as the County of Hawai `i Statistics; provide accessibility via County of Hawai`i's web site. 3. Fulfill research and informational needs of the County through the acquisition and maintenance of relevant research materials. 4. Maintain a clip file of articles of interest to, and in support of departmental programs, and generate an annual subject index of articles affecting Hawaii County by June 2005. 5. Maintain the Library Information System (LIS) database by classifying and cataloging library materials. Work with Department of Data Systems to convert LIS system from Wang to ACCESS by June 2005. 6. Provide research assistance to fulfill the data requirements of grant proposals. 7. Respond to requests for statistical, reference and program information daily and on demand. 8. Review and update the County ofHawai `i Facts & Figures, published by the Department of Business, Economic Development and Tourism by June 2005; provide accessibility via County of Hawai`i's web site. Program Objectives — Capacity Building Program I. Continue to seek funding support for potential island -wide initiatives and HCRC operations. 2. Increase the staff's capacity as community and County requirements grow according to HCRC's June 2003 Business Plan. 3. Evaluate the infrastructure of HCRC to ensure its capacity is effectively able to serve our communities and County departments. 4. Continue to build and train a volunteer force to become capacity builders within their districts, communities, and neighborhoods. are RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Objectives — Capacity Building Program (continued) 5. Identify, train, and coordinate roles and responsibilities of volunteer facilitators for each major district and community. Facilitators are vital links to our communities and County government. 6. Maintain and strengthen island -wide communication network. 7. Administer grant funds to enable communities to capacity build. 8. Implement Project Kumiai to prepare communities for disaster/emergency/homeland security. 9. Collaborate with others toward community-based economic development. 10. Update County departments' grant needs and continue to search for and distribute available grant opportunities from various funding sources. Program Highlights — Information Resources Program 1. Continued updating County ofHawai'i Data Book. 2. The County of Hawai `i Data Book again has been made accessible via County's web site: www.co.hawaii.hi.us. 3. Cultivated community -building by linking people with information needed for business loans, plans, grant applications, etc. 4. Provided crucial business start-up information. 5. Publicized and promoted use of the County of Hawaii web sites: www.co.hawaii.hi.us; www.bisislandag.com; and www.filmbigisland.com as well as other request -specific sites; in its continual efforts at providing freedom of and access to information. 6. Published and distributed County ofHawai'i Statistics monthly. 7. Published NewsFile. Program Highlights — Capacity Building Program 1. Revised and completed a comprehensive HCRC Business Plan based upon the surveyed needs of Hawaii communities and County government departments and an added island -wide initiative. 2. Developed a Strategic Plan for HCRC with the timeline and evaluation components as `next steps.' 3. Contracted the services of a Resource Center Coordinator and Specialist to continue to develop and operate HCRC and build community network. 4. Coordinated two grantsmanship training workshops for 50 individuals and those associated with nonprofit, businesses, and government entities to include off -island and out-of-state participants. Training was intended to increase their capacity building to pursue and better manage private and public grants. 247 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Highlights — Capacity Building Program (continued) 5. Through committee collaboration, developed a Strategic Plan and budget for the Kumiai island -wide initiative and received grant funding from State Civil Defense for Community Emergency Response Team. 6. Submitted a proposed Abbreviated Strategic Plan and budget for Drug Free Initiative to Hawaii Community Foundation (Honolulu) for Office of Community -Oriented Policing Services funding support. 7. Received funding support through Rural Development Program (RDP) grant and acquired essential office equipment for HCRC operations: three computer systems with MS XP Office Suite, heavy duty networking printer and subscriptions to Grant Station and The Chronicle of Philanthropy. The RDP grant is a formal partnership between Hawaii Community College and County of Hawaii Department of Research and Development, which supports HCRC in its role to assist organizations with economic development from a community-based perspective. 8. Became actively involved in our communities island -wide: • Participated in planning phases of the weed and seed site selection in collaboration with Hawaii County Police Department and Office of the Prosecuting Attorney. Facilitated various meetings regarding Hilo landfill closure for Environmental Management, Mentoring Committee for Drug Free Initiative, Quarterly Resource Team meetings with Mayor, County department heads and community leaders' proactive participation. Collaborated with Neighborhood Place of Kona and Tutu's House of Waimea on services to be made available for South Kona Resource3 Center. Made several presentations about the HCRC and its community role to: Workforce Investment Board, Coalition 4 -Youth, and Victim Assistance Unit of the Prosecutor's Office. own RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Measures — Information Resources Program Program Measures — Capacity Building Program FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Acquisitions/Process/Update 205 265 265 Cataloging 116 185 185 Circulation/Interlibrary Loan 95 130 130 Correspondence/Email 182 150 150 Data Book 7,225 6,500 7,830 Updates 225 330 330 Web Visits 7,000 6,200 7,500 Inquiries/Reference 1,970 2,520 2,520 Census Data 1,300 1 1,250 1,250 Other 670 11300 1,300 Publications 3 3 3 County of Hawaii Data Book Biennial Biennial Biennial County ofHawai`iStatistics Monthly Monthly Monthly NewsFile Annual Annual Annual Program Measures — Capacity Building Program 249 FY 2002-03 FY 2003-04 FY 2004-05 Activity Actual Budget Estimate Funded Grants RDP, Hooli, Kumiai, State -in -Aid, COPS 54,000 249,000 349,000 Number of Volunteers Added UH Intem FY 2003-04 2 10 20 Training Workshops (Grantsmanship, Public Meetings, Community Teams) 2 5 15 Training Participants (Individuals, Communities, Nonprofits, Government, Businesses) 50 325 315 Joint Community -County HCRC-Facilitated Meetings (Resource Team, Large Landowners, Katmai, Community Grants) 10 28 60 Communit /Nei hborhood Project Start-ups 5 30 50 Community/Neighborhood HCRC-Facilitated Meetings 6 15 40 Steering Committee/Subcommittee Meetings (Monthly, Ad Hoc 12 15 20 Number of Hours Serving Individual Queries for Grant Search/Information 5 25 240 Grant Proposal Review and Technical Assistance 2 170 225 HCRC Presentations to Communities 1 3 1 10 1 24 249 RESEARCH & DEVELOPMENT FILM Program Description The Film Program's mission is to nurture the local film industry, promote the Big Island worldwide as a film destination, and provide a resourceful, cost efficient, film friendly environment to all productions by partnering with the Big Island community. Program Objectives 1. Market, promote, and advertise the Big Island in conjunction with the Film Offices of the Hawaiian Islands by hosting industry events and instituting an advertising campaign. 2. Provide support services to over 100 production companies before, during, and after on -island production. 3. Participate in film industry organizations and on industry boards to support the growth of the industry, on average of 12 times a year. 4. Participate in trade shows, festivals, and conferences pertaining to the film industry at least five times a year. 5. Work with universities, unions, extension programs, and industry membership organizations to bring film educational programs to the Big Island. 6. Host and/or assist and coordinate familiarization and scouting tours for at least five large feature or television potential productions interested in filming on the Big Island. 7. Provide interviews and information to numerous industry media locally, nationally, and internationally. 8. Inform and educate the community to the practices of the film industry by attending at least three functions and providing at least two speeches. 9. Continue the development of the digital imaging system and the relational, searchable database for the Film Office web site. Continue upgrades as necessary. Program Highlights 1. Big Island specific ads were completed and placed in Hawaii Media Index. The Film Offices of the Hawaiian Islands completed a new national advertising campaign, "As Close As Faraway Gets." Each County was represented in a rotating ad with placements in major trade publications, i.e. The Hollywood Reporter, Variety, and Locations. 2. Participated in the "Production East and AICP Locations Trade Shows," the Hawaii International Film Festival, the Sundance Film Festival, the Maui Film Festival, and the Entertainment Business Group's, "Producers Master Class." 250 RESEARCH & DEVELOPMENT FILM Program Highlights (continued) 3. Marketed the Big Island in the world market as a viable film destination, responding to over 200 requests for film information, of which last year resulted in over 105 productions completed on the island. Provided support to productions filming on the Big Island before, during, and after the on -island production. 4. Hosted and coordinated scouting for two feature films, "Fertig" and "Kamehameha' ; one television drama, "Fishbowl and Some Dimes"; two reality shows, "The Last Resort" and "Celebrity Mole'; and coordinated a MSN film crew from Korea in filming a documentary on Mayor Kim. 5. Participated in three Hawai `i Television and Film Development Board meetings and four subcommittee meetings, three Hawaii Film and Entertainment Board meetings, and eight Film Offices of the Hawaiian Islands meetings. 6. Completed Phase I of the major upgrade of the Film Office web site. 7. Participated as a panelist in Film Industry Day at the legislature. Participated as a panelist in a film industry presentation to the Sales and Marketing Executives of Honolulu. Participated in an informational briefing for State legislators. Gave interviews on the Big Island film industry to the Honolulu Star Bulletin, Honolulu Advertiser, West Hawaii Today, Hawaii Tribune -Herald, The Hollywood Reporter, Variety, Production Update, and the Hawaii Film and Video Magazine. Program Measures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Inquiries 225 250 300 Productions Completed 111 120 150 Production Revenues $8.2 million $6 million $7 million Program Expenditures FY 2002-03 Actual FY 2003-04 Bud et FY 2004-05 Request Operations 12,000 - Program Total 12,000 - - 251 RESEARCH & DEVELOPMENT RESEARCH & DEVELOPMENT Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 10 10 12 Salaries and Wages 376,453 376,156 376,156 Operations 20,046 24,200 24,200 Equipment 3,748 5,000 5,000 Program Total 400,247 405,356 405,356 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Director of Research & Development 1 1 1 Deputy Director of Research & Development 1 1 1 Account Clerk 1 - - Accountant I Tem 1 1 1 Clerk III/Admin Svc Assistant reallocatedposition) 1 1 1 Economic Development Specialist II - 1 1 Economic Development Specialist III 4 4 4 Economic Development Specialist II Tem - - 1 Economic Development Specialist III Tem - - 1 Private Secretary 1 1 1 Resource Materials Specialist 1 1 1 Total 11 11 13 252 ��,J IGHW Y FUND PUBLIC WORKS HIGHWAY FUND Mission Statement To maintain and continually make improvements to the County's roadway transportation system to permit the safe and efficient movement of people and goods around the island and to strive to make the Big Island a better place to live. Department Goals 1. To provide leadership, administrative and technical support to accomplish Division Program. 2. To provide a safe roadway for the public's use. 3. To be prepared to assist Civil Defense in emergencies. 4. To update highway inventory records and maps. 5. To continue the resurfacing program islandwide. 6. To develop and implement operational and technical programs for traffic control devices. 7. To provide timely operations and maintenance of traffic control devices through improved scheduling of projects and personnel. 8. To develop a system for rapid retrieval of records and documents to support litigation and planning activities. 9. To establish programs to promote highway safety by the development and implementation of highway safety standards and procedures. 10. To operate and maintain traffic signals, street lights, signs and markings islandwide. Funding Source and Position Count Highway Fund ighway Fund 235 Grant Revenue $ 335,039 Grant Revenue Total Budget: $ 23,853,188 1 Total Number of Positions 235 253 PUBLIC WORKS TRAFFIC DIVISION Program Description The Traffic Division is responsible for all activities necessary to install, operate and maintain streetlights, traffic signals, and traffic signs and markings on the County of Hawai`i's roadways to provide the public with a safe and efficient County highway system. Administration Responsible for all administrative activities of the division and the technical requirements for traffic control devices in accordance with national standards and guidelines, including: 1. General supervision and administrative/clerical support for the Division. 2. Maintain programs to promote highway safety and administering Federal and/or State funding to implement traffic safety programs and projects. 3. Providing technical support to the various highway safety councils and island wide traffic safety committees, including the State Motor Vehicle Safety Office. 4. Perform administrative and personnel duties, as it relates to the Division's operations. Engineering and Design Responsible for the overall planning, engineering, design, and construction management of traffic engineering and traffic control devices on County highways, including: 1. Prepares, investigates and analyzes engineering and traffic data, and coordinates and directs implementation of highway and traffic safety improvement projects. 2. Directs and coordinates the Division's review of land development plans and studies, project construction plans, and road closure permit applications for compliance with national, state, and county regulations, standards and guidelines. 3. Directs and coordinates the investigation and resolution of complaints and requests concerning traffic control devices. 4. Administers the County's speed hump program. 5. Provides technical support and data acquisition for all sections of the Division. 254 PUBLIC WORKS TRAFFIC DIVISION Program Description (continued) Traffic Signals and Streetliehts Responsible for the design, installation, operation and maintenance of all traffic signals and streetlights on County highways and maintaining traffic signals and streetlights on State highways, including: 1. Developing and implementing priorities for traffic signal and street light installations. 2. Maintaining a computerized traffic signal and streetlight database. 3. Developing and implementing energy conservation programs, such as conversions from incandescent lighting to LED lights. 4. Developing and implementing uninterruptible power supplies (UPS) for continuous traffic signal operations during power outages. 5. Continue to add signal systems to traffic signal server for real time monitoring and database adjustments. Traffic Signs and Markings Responsible for the installation, operation and maintenance of all traffic control signs and pavement markings on County highways, including assisting other departments and agencies with traffic control signs and pavement markings at off-highway County facilities, including: 1. Develop and implement a more efficient signs and markings maintenance program. 2. Develop a more proactive role in the safe and efficient movement of traffic. 3. Develop and maintain a computerized supplies, materials, and field signs and markings inventory database. 255 PUBLIC WORKS TRAFFIC DIVISION Program Highlights Projects Completed: Traffic observation and aerial photos for traffic signal inventory for East and West Hawai'i. Antique street light for DIA at Keawe Street & Waianuenue Avenue. Waianuenue Avenue & Kamehameha Avenue traffic signal upgrade. Banyan Drive street lighting improvements. Kilauea Avenue & Puainako Street traffic signal upgrade. Pohoiki and Ahalanui Park solar street light installation. Kamehameha Avenue & Pauahi Street traffic signal detector upgrade. Kilauea Avenue & Lanakila Street traffic signal upgrade. Puna street light improvements; installation of street lights at Kukui Camp Road. North Kohala street light improvements; installation of street lights at Hawi Hill Road, Honomakau Road, & Hoea Road. Hamakua street light improvements; installation of street lights at Waipio Valley Road, Government Road (Kukuihaele), & Old Mamalahoa Highway. South Kona street light improvements; installation of street lights at North Kahapili Loop, South Kahapili Loop, & Ke'eke'e Street. North Kona street light improvements; installation of street lights at Kuakim Highway, Kealakaa Street, & Kupuna Street. Leilani Avenue, Puna, thermoplastic striping. Kaiwiki Road, South Hilo, thermoplastic striping. Haihai Street, South Hilo, thermoplastic striping. Komohana Street, South Hilo, thermoplastic striping. Amaola Drive, South Hilo, thermoplastic striping. Puueo Street, South Hilo, thermoplastic striping. 256 PUBLIC WORKS TRAFFIC DIVISION Program Objectives Administration 1. Revise/Amend Chapter 24, Vehicles and Traffic, of the Hawaii County Code, subject to divisional responsible changes, within 90 days 90% of the time. 2. Establish public awareness and information concerning traffic and roadway compliance. 3. Coordinate and participate in the State/FHWA Statewide Transportation Improvement Programs. Engineering and Design 1. Review construction plans, traffic studies, change of zones, variances, etc., within 10 working days 85% of the time. 2. Investigate and resolve complaints and requests for new traffic control devices, including appropriate traffic studies within 90 days 90% of the time. 3. Review and approve road closure permit applications within 5 working days 95% of the time. Traffic Signal & Street Light 1. Repair defective street lights when reported (S. Hilo, N. Hilo, Puna, N.& S. Kona) within 3 working days 85% of the time. 2. Repair defective street lights when reported (Ka`u, N. & S. Kohala & Hamakua) within 7 working days 85% of the time. 3. Investigate and resolve traffic signal complaints within 3 working days 95% of the time. 4. Complete 50% of the conversion of incandescent amber signals to L.E.D.s, part of Traffic Division's Energy Conservation Program. Traffic Signs & Markings 1. Complete work orders for new traffic control devices within 3 months 85% of the time. 2. Complete maintenance work orders within 3 months 85% of the time. 3. Complete work orders to fabricate traffic control signs within 1 month 85% of the time. 4. Stripe or restripe 120 miles of traffic pavement markings. 5. Install 3,000 new or replacement raised pavement markers. 257 PUBLIC WORKS MOP TRAFFIC DIVISION Program Measures FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Estimate Administration Revise/amend Chapter 24, Vehicles & Traffic, of the Hawaii County Code, within 90 days Engineering and Design Construction plans received within 10 working days (including 94 150 100 traffic studies, chane of zones, variances, etc 55% 90% 85% Review construction plans, traffic studies, change of zones, 85% 90% 85% variances, etc.,within 10 working days 671 1,020 700 Complaints and requests received 159 200 200 Investigate and resolve complaints and request for new traffic 91% 95% 90% control devices, including appropriate traffic studies within 90 - - 50% days Road closure permits received 97 150 150 Review and approve road closure permit applications within 5 100% 100% 95% working days Additional Information Work Orders Issued (Signs & Markings) 1 139 1 200 200 Traffic Signal & Street Light Street Light Service Calls Received 2,216 2,800 2,500 Percent of Service Calls Completed in 3 Working Days S. Hilo, N. Hilo, Puna, & N. & S. Kona 55% 90% 85% Percent of Service Calls Completed in 7 Working Days (Ka`u, N. & S. Kohala & Hamakua 71% 90% 85% Traffic Signal Service Calls Received 671 1,020 700 Percent of Service Calls Com leted in 3 Working Das 96% 95% 95% Convert Incandescent green signals to L.E.D.(Energy Conservation Program) 70% 50% completed Convert Incandescent amber signals to L.E.D. (Energy Conservation Program - - 50% Additional Information Street Lights Energized During Fiscal Year 58 150 100 Total Energized Street Lights 8,268 8,515 8,615 Signalized Intersection (Includes 34 State Signals, 1 DHHL Signal & County Signals not activated; plus flashing beacons 86 87 93 Flashing Beacons Includes 25 State & 9 Count 34 34 34 Total Embedded Crosswalk Lights 2 1 6 1 6 258 PUBLIC WORKS TRAFFIC DIVISION Program Measures (continued) Traffic Signs & Markings FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Work Orders for New Traffic Control Devices Received 139 150 150 Percent Work Orders Completed in 3 Months 89% 95% 85% Maintenance Work Orders Received 714 900 - Percent of Work Orders Completed in 6 Months 93% 95% change objective Maintenance work orders received and completed in 3 months 3,482,446 3,406,549 800 Percent of maintenance work orders completed in 3 months 85% Signs Fabricated 1,851 2,700 change objective Work orders received to fabricate traffic control signs in one month 2,000 Complete work orders to fabricate traffic control signs within one month 85% Road Miles of Traffic Lines Painted 146 140 120 Raised Pavement Markers Installed 2,799 6,500 3,000 Program Expenditures 259 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 28 29 35 Salaries and Wages 961,838 1,131,398 1,310,285 Operations 2,236,616 2,268,801 4,575,042 Equipment 293,992 6,350 312,100 Program Total 3,482,446 3,406,549 6,197,427 259 PUBLIC WORKS TRAFFIC DIVISION Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request ADMINISTRATION: Civil Engineer VI 1 1 1 Civil Engineer V - _ 1 Civil Engineer IV 1 1 1 Electrical Engineer IV - - l Construction Inspector Temp 1 1 1 Traffic Technician II 1 1 1 Accountant - - 1 Senior Account Clerk 1 1 Account Clerk/Storekeeper - 1 Clerk II 1 1 2 Violations Clerk - - 1 Student Helper I 1 I 1 TRAFFIC SIGNALS & STREET LIGHTS: Traffic Operations Supervisor 1 1 I Electrical Maintenance Supervisor - - 1 Traffic Technician IV 2 2 2 Lead Traffic Electrician 1 1 1 Maintenance Electrician 1 1 1 Traffic Electrician 3 3 3 TRAFFIC SIGNS & MARKINGS: Supervising Traffic Technician - 1 1 Traffic Technician -Investigator 1 - - Traffic Signs & Markings Supervisor II 1 1 1 Traffic Signs & Markings Supervisor I - 1 1 Lead Traffic Signs & Markings Painter 2 2 2 Lead Traffic Signs & Markings Installer Kona 1 1 1 Traffic Signs & Markings Installer Kona 1 1 1 Traffic Signs & Markings Painter 3 3 3 Traffic Signs & Markings Helper 4 4 4 Total 28 29 35 260 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Description Hi2hway Administration The Highway Maintenance Division oversees and directs all Highway Programs; i.e., maintenance of roadways, flood control structures and canals. The Division also establishes safety programs and conducts training, coordinates in-house resurfacing projects and responds to various emergencies as needed. The Division continues to develop and implement electronic storage of Geographic Information Systems (GIS) and Global Positioning Systems (GPS) for inventory and maintenance of street layers. District Basevards Each District Baseyard continues to repair and maintain roads, streets, highways, bridges, storm drains and other flood control structures in the County. The Baseyards also respond as needed, to various emergencies caused by accidents, hazardous material spills and other natural events (fires, storms, etc.). Program Objectives 1. Continue the islandwide in-house resurfacing program and resurface a total of 35 miles. 2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per operator/equipment per workday and the goal of a five-week cycle per district. Program Highlights Resurfaced or paved 39.63 miles of various County roads: • South Hilo 11.26 miles • North Hilo/Hamakua 3.33 miles • North & South Kohala 5.99 miles • North & South Kona 8.68 miles • Ka`u 2.45 miles • Puna 7.92 miles Purchased new asphalt paver; will allow islandwide resurfacing program to be more efficient. Purchased larger -sized trucks; will improve islandwide roadside programs. 261 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Highlights (continued) Implemented electronic storage of Geographic Information System (GIS) for inventory of street layers. Continued identifying/mapping roads -in -limbo. Attended Weapons of Mass Destruction training as coordinated by Federal and State Civil Defense Agencies; training to continue. Completed new Garage & Storage Building at Kona Road Baseyard. Continued to assist various departments and agencies through work order requests. Continued the construction of sidewalks, retaining walls and headwalls, installation or replacement of guardrails, culverts and other drainage facilities and monitored tree trimming islandwide. 262 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Measures Additional Information: FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate In -House Resurfacing Miles (Varying Widths) 39.63 34 35 South Hilo 11.26 7 8 North Hilo/Hamakua 3.33 5 5 North/South Kohala 5.99 5 5 North/South Kona 8.68 5 5 Ka`u 2.45 5 5 Puna 7.92 7 7 Grass Cutting Operation (Cycle for Each District, in 903.47 910.72 922.47 -Weeks): South Hilo 6-7 5 5 North Hilo/Hamakua 4-5 5 5 North/South Kohala 5-6 5 5 North/South Kona 6-7 5 5 Ka` 6 5 5 Puna 7 5 5 Additional Information: from Public Received / Completed / Pending) 1,204 / 1,149 / 55 950 950 -Complaints South Hilo 635/603/32 619 619 North Hilo/Hamakua 93/91 /2 18 18 North/South Kohala 59/56/3 35 35 North/South Kona 255/244/11 177 177 Ka`u 17/17/0 4 4 Puna 145/138/7 97 97 Total Miles of Roads Maintained Countywide by Road Districts: 903.47 910.72 922.47 South Hilo 276.33 279.08 279.33 North Hilo 33.94 33.94 33.94 Hamakua 67.34 67.84 67.34 North Kohala 27.86 27.86 28.86 South Kohala 99.86 99.86 109.86 North Kona 122.92 124.92 127.92 South Kona 26.63 26.63 26.63 Ka`u 60.60 60.60 60.60 Puna 187.99 189.99 187.99 263 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 188 188 200 Pemranent/Tem orar 153/35 153/35 165/35 Salaries and Wages 4,425,094 4,716,858 5,227,554 Operations 1,614,155 2,126,573 2,669,745 Equipment 886,326 1,358,275 1,644,280 Program Total 6,925,575 8,201,706 9,541,579 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Highway Maintenance Superintendent 1 1 1 Accountant I 1 I 1 Civil Engineer V - - 1 Civil Engineer IV 1 1 - Clerk III 1 1 Highways Support Technician - - 1 District Road Overseer II 5 5 5 Equipment O erator I 23 24 24 Equipment O erator II 27 27 27 Equipment O erator III 10 9 9 Laborer 11 61 61 73 Road Construction & Maintenance Supervisor 1 8 8 8 Road Construction & Maintenance Supervisor II 6 6 6 Safety & Driver Improvement Coordinator 1 1 1 Senior Account Clerk 6 6 6 Street Cleaning Supervisor 1 I 1 Street Sweeper Operator 1 1 1 Subtotal 153 153 165 TEMPORARY POSITIONS: Equipment O erations Instructor Ternp 3 3 3 Equipment erator I Temp 7 7 7 Equipment O erator II Temp 5 5 5 Equipment O erator III Ternp 4 4 4 Mason Ternp 3 3 3 Road Constr & Maintenance Supervisor I Temp 6 6 6 Student Helper I 1 1 1 Tree Trimmer Temp 2 2 2 Tree Trimmer-Heav Truck Driver Tem 2 2 2 Worker's Com enation Position 2 2 2 (Temporary Positions Subtotal 35 1 35 1 35 Total 188 1 188 1 200 264 MASS TRANSIT AGENCY HIGHWAY FUND Program Description Refer to Mass Transit Agency under the General Fund Section. Program Objectives Refer to Mass Transit Agency under the General Fund Section. Program Highlights Refer to Mass Transit Agency under the General Fund Section. Program Measures Refer to Mass Transit Agency under the General Fund Section. Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request 1,640,000 -Operations -Program Total 1,640,000 265 PUBLIC WORKS HIGHWAY FUND MISCELLANEOUS 266 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Fringe Benefits FICA 361,302 446,700 500,145 Pension Accumulation 405,327 624,850 666,700 Health Fund 576,049 600,000 789,120 Worker's Compensation 240,840 550,000 673,250 Total Fringe Benefits 1,883,518 2,221 550 2,629,215 -Supplemental Transfers Transfer to Capital Projects Fund 2,785,426 3,000,000 3,086,699 Other Costs Provision for Compensation Adjustment - 241,440 250,000 Refund Auto/Trailer Tax -32 6,000 6,000 Provision for Reallocation - 14,000 2,268 Schools Provision for Flood Disaster -FEMA - - Public Safety Disaster/EmergencyDisaster/Emergency 500,000 500,000 Total Other Costs -32 1 761,440 758,268 266 SEWER FUND ENVIRONMENTAL MANAGEMENT SEWER FUND Mission Statement To protect the coastal water environment, support the County, and encourage a safe and fulfilling workplace. Division Goals 1. To meet or exceed all wastewater discharge permit and regulatory compliance requirements. 2. To provide the best service at the least cost while balancing the needs and desires of the administration, council, unions and general public. 3. To sustain no lost time injuries and maintain a healthy and committed workforce. 4. To efficiently ensure accountability of resources employed to provide and maintain the County of Hawaii public sewer system. Funding Source and Position Count Sewer Fund $ 7,430,663 Sewer Fund 55 Grant Revenue $ - Grant Revenue - Total Budget: $ 7,430,663 Total Number of Positions: 55 267 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION Program Description The Administration program of the Wastewater Division includes the administration and engineering functions. Administration manages the countywide wastewater system, maintains effective long-range plans, coordinates with the Environmental Management Commission, the administration and Council, resolves legal disputes, and maintains public relations. Engineering coordinates the capital improvements program, ensures regulatory compliance, administers permit applications, and maintains archives. Program Objectives 1. Submit bills to the Environmental Management Commission and the County Council to implement pretreatment regulations and initiate capacity assessment fees. 2. Complete planning and design for 3 Improvement District projects: 1) North Kona Sewer Extension, 2) Kilohana Subdivision Collector Sewer, and 3) Puainako Sewer Extension. 3. Complete planning and design for 4 Capital Improvement projects: 1) Komohana Heights Collector Sewer, 2) Kealakehe Effluent Reuse Phase II, 3) Queen Liliuokalani Large Capacity Cesspool Replacement, and 4) Kalaniana`ole Collector Sewer Phase II. 4. Complete construction of 3 CIP projects: 1) Kealakehe Wetlands Pilot Cell, 2) Kealakehe Effluent Reuse Phase I, and 3) Kalaniana`ole Interceptor Sewer Rehabilitation. 5. Renew NPDES permits for the Hilo, Papaikou and Kulaimano Wastewater Treatment Plants while ensuring no permit violations. 6. Eliminate large capacity cesspools at Banyan, Kolea and Onekahakaha Sewage Pump Stations and Old Kona Airport. 7. Implement Geographical Information System to provide digital information on the County's Wastewater System in a readily available manner. Program Highlights 1. Completed design of 1 Capital Improvement Project: Kealakehe Wetlands Pilot Cell. ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION Program Measures 269 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Public Hearings and Presentations 12 2 12 -Outstanding Legal Disputes 1 0 0 CIP Design Projects Completed 2 2 3 CIP Construction Projects Completed 1 1 3 NPDES Pemu[ Violations 2 0 0 Amount Delinquent to Total A/R 51% 38% 46% Additional Information: Confirmed Sewer Connections 4,123 2,500 5,000 HIOSH Citations 0 0 0 Building/PlumbingBuilding/Plumbing Permits processed 250 250 400 Private Sewer Extensions Reviewed 6 3 12 Sewer Connections Inspected 123 250 400 Total Amount Billed $6,185,414 $6,525,139 $6,699,145 Total Non -Residential Water Consumption (kgal) 740,907 805,391 863,966 % Irrigation Exemption 3% 3% 3% 269 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION OPERATIONS Program Description The Operations program involves operating, maintaining, and repairing wastewater collection, pumping, treatment, and disposal facilities and equipment. The Operations program also coordinates the planning, design, construction and inspection of equipment replacement projects; performs laboratory analyses to determine permit compliance and efficiency of plant processes; stores and maintains adequate inventory of spare parts and supplies. Program Objectives 1. Maintain Preventable Sewage Spills to less than 5 per year. 2. Obtain acceptable ratings from Department of Health for at least 60% of our total number of facilities for FY 03-04. 3. Maintain laboratory quality control for FY 03-04. 4. Complete budgeted Equipment Replacement Projects for FY 03-04. Program Highlights 1. Modified Hilo Wastewater Treatment Plant Primary Scum Pump. 2. Modified Pua and Wailoa Sewer Pump Stations Level Control Systems modifications. 3. Repaired Kealakehe Wastewater Treatment Plant for aeration system. 4. Installed ventilation fans at Kealakehe Wastewater Treatment Plant. 5. Installed new type of carbon at Pua Sewer Pump Station to address odor issues, reducing H2S levels to well below Clean Air requirements. 6. Continued infiltration/inflow reduction to the Hilo Wastewater Treatment Plant. 270 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION OPERATIONS Program Measures 271 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Preventable Sewer Spills 0 0 0 No. of Acceptable Treatment Plants (5 Plants Total 3 3 3 Pass EPA laboratory quality control test Yes Yes Yes Equipment Replacement Projects Planned/Completed 4 9 11 Additional Information: No. of Acceptable Collection Systems East/West 2 2 2 Miles of Sewer Lines CleanedNideo Inspected 25 25 25 Point Repairs Completed 30 25 10 Pump Stations Maintained 17 16 16 Hilo WTP — Average Daily Flow m d 3.0 2.7 2.7 Pa aikou WTP - Average Daily Flow m d .1 .2 .1 Kulaimano WTP - Average Daily Flow m d .08 .1 .1 Ka ehu WTP - Average Daily Flow m d .01 .01 .01 Kealakehe WTP - Average Dail Flow m d 2.0 1.5 1.5 Maintenance Work Orders Completed 200 200 150 271 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 60 60 55 Salaries and Wages 1,853,397 2,183,938 2,120,603 Assistant Wastewater Treatment Plant Operator 1,935,501 2,377,972 2,557,463 —Operations Equipment 154,526 157,800 446,307 Program Total 3,943,424 4,719,710 5,124,373 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Budget FY 2004-05 Request Account Clerk 1 1 - Accountant I 1 I - Assistant Wastewater Treatment Plant Operator 6 6 6 Assist Wastewater Treatment Plant Operator Temp 4 4 4 Civil Engineer III 1 1 1 Civil Engineer V 1 1 1 Civil Engineer VII I 1 1 Engineering Aid III 1 1 1 Deputy Division Chief - - I Laboratory Technician I 1 I I Mechanical Repairer 3 3 3 Plant Electrician 1 1 - Lead Plant Electrician - - I Plant Electrician/Electronics Repairer 1 1 I Sanitary Chemist I 1 1 Senior Account Clerk 2 2 - Sewage PlantMaintenanceMechanic 3 3 3 Sewage Plant Maintenance Mechanic Supervisor 1 1 1 Sewer Maintenance Repairer 5 5 5 Sewer Maintenance Supervisor 2 2 2 Storekeeper 1 1 1 Student Helper 5 5 3 Superintendent of Wastewater Treatment & Disposal 1 1 1 Wastewater Pumping Plant Operator 3 3 3 Wastewater Treatment Plant Operator II 6 6 6 Wastewater Treatment Plant Operator III 2 2 2 Wastewater Treatment Plant Operator IV 4 4 4 Wastewater Treatment Plant Supervisor III 1 1 1 Wastewater Treatment Plant Supervisor IV 1 1 1 Total 60 60 55 272 ENVIRONMENTAL MANAGEMENT SEWER FUND MISCELLANEOUS 273 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request -Fringe Benefits FICA 131,906 166,219 165,546 Pension Accumulation 149,292 130,368 188,028 Health Fund 170,457 316,863 191,465 Worker's Compensation 16,974 50,204 51,094 TotalFringe Benefits 468,629 663,654 596,133 Other Costs Contingency - 45,541 45,541 Provision for Compensation Adjustment Provision for Reallocation - - 2,616 Replacement Reserve Account 588,199 2,467,000 1,662,000 Provision for Flood Disaster - FEMA - STATE - - Total Other Costs 588,199 2,512,541 1,710,157 273 Cil? E M E -1 -T E -1 ��, RY F / U N D PARKS & RECREATION CEMETERY FUND Mission Statement The Department of Parks and Recreation Cemetery Fund provides affordable burial facilities for residents of Hawaii County. Department Goals To improve, maintain and upkeep Alae Cemetery. Program Description The Cemetery Fund was authorized to use the revenues from plot sales at Alae Cemetery for the improvement, maintenance, and upkeep of Alae Cemetery. Program Objectives 1. Conduct maintenance and repair activities. 2. Complete at least one improvement project by June 30, 2005. Program Highlights Maintenance and upkeep of the cemetery has been done on a daily basis. No major repairs were needed. Program Measures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Acres Maintained 1 20.0 29.8 31.0 Program Expenditures FY 2002-03 FY 2003-04 Actual Budget FY 2004-05 Request Operations 16,000 16,000 Program Total 16,000 16,000 Funding Source and Position Count Cemetery Fund $ 16,000 Cemetery Fund - Grant Revenue $ - Grant Revenue Total Budget: $ 16,000 Total Number of Positions 274 PARKS & RECREATION BIKEWAY FUND Mission Statement The Department of Parks & Recreation Bikeway Fund promotes safe bicycling transportation and recreation. Department Goals 1. Provide safe bicycling recreational opportunities for all age groups. 2. Match local Bikeway Funds with federal money whenever possible and desirable. 3. Support programs, planning and physical bikeways (on -road and off-road) that promote bicycling for transportation, recreation and sport. Program Description The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion of bicycle education and recreational activities. Funding Source and Position Count Bikeway Fund $ 181,000 Bikeway Fund - Grant Revenue $ - Grant Revenue - Total Budget: $ 181,100 Total Number of Positions 275 PARKS & RECREATION BIKEWAY FUND Program Objectives 1. Begin the construction phase of the Waimea Trails and Greenways Project by June 30, 2005. 2. Conduct one recreational bike activity in each of 5 recreational districts by June 30, 2005. Program Highlights Bike activities were established by our Recreation Division in 4 out of 5 districts. Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004 - Estimate Participants in Recreational Activities 1 120 200 200 Program Expenditures 276 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Operations 1,751 181,000 181,000 Program Total 1,751 181,000 181,000 276 Bo JEAUTIFICATION FUND 1.9,813 a Comte)R:�y BEAUTIFICATION FUND Mission Statement To beautify and enhance highways and roadways under the ownership, control and jurisdiction of Hawai'i County. Department Goals To timely maintain several median strips in Kailua-Kona. To control roadside trash by providing refuse containers and pick-up. To provide for new plantings and landscape along highways and roadways. Program Description The Beautification Fund involves planning projects and working with the community to beautify the roadways in order to enhance the traveling experience. Program Objectives 1. Continue to initiate two roadside planting projects every year. 2. Continue to plant or replant a minimum of 10 trees each year. 3. Enhance and continue the existing Litter Pick-up Along County Roads Program with the Highways Division of the Department of Public Works. Program Highlights Continue a cooperative program with the Department of Parks and Recreation to better implement the beautification projects. Funding Source and Position Count Beautification Fund $ 215,000 Beautification Fund Grant Revenue $ - Grant Revenue Total Budget: $ 215,000 Total Number of Positions 277 PUBLIC WORKS BEAUTIFICATION FUND Program Measures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate New Projects Initiated 1 3 2 Trees Planted 46 20 20 Additional Information: Refuse Containers Provided 7 seven 55 gal Bins + two minimum 30 gal Bins 7 9 Refuse Containers Provided 6 six 3 cu. d. Bins + two minimum 30 gal Bins 6 8 Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Operations 53,833 200,000 215,000 Program Total 53,833 200,000 215,000 278 VE-E-`,HICLE---1,', DISPOSAL FUND ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Mission Statement To protect public health and safety and the environment by removing and disposing of derelict and abandoned vehicles and properly disposing of waste generated from such vehicles. Department Goals 1. To remove derelict/abandoned vehicles from public roadways and premises within one week of receiving a report. 2. To remove derelict/abandoned vehicles from private subdivision roadways that are open to public access on a timely basis. 3. To remove and process derelict/abandoned vehicles in a timely manner, recycle scrap metal to off -island markets, recycle used tires as crumb rubber and construction material, and properly dispose of all special wastes related to processing including automotive fluids, batteries and potentially hazardous waste. 4. To coordinate special community events to remove derelict/abandoned vehicles and dispose of used tires island -wide. Program Description The Vehicle Disposal Program provides funding for identification, removal, and/or storage of derelict/abandoned vehicles and vehicle parts in accordance with authorized procedures. Abandoned vehicles may be sold through periodic auctions. Program Objectives 1. Investigate all vehicle incident reports forwarded from the County police department and to dispose of those vehicles classified as abandoned/derelict. 2. Conduct an auction sale of vehicles stored at each impound lot. 3. Monitor contract for the processing and shipment of scrap metal to an off -island metal recycling operation. 4. Coordinate the removal and recycling of used tires as crumb rubber and/or construction materials. 5. Investigate all complaints within 7 days. Funding Source and Position Count Vehicle Disposal Fund $ 1,716,200 Vehicle Disposal Fund 1 Grant Revenue $ - Grant Revenue - Total Budget: $ 1,716,200 Total Number of Positions 1 OW ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Program Highlights 1,582 vehicle incidents were reported for fiscal year 2002-2003, of which 400 vehicles could not be found at the location. However, 1,182 vehicles were located and removed, 851 from West Hawaii and 331 from East Hawaii. Program Measures Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Vehicles Disposed 1,182 800 1,100 Vehicles Investigated 1,582 1,500 1,600 Scrap Shipments Off -Island Tons 10,142 10,000 11,000 Used Tire Removal Tons 565 600 600 Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 2 1 1 Salaries and Wages 40,583 40,448 42,548 Operations 513,801 1,627,152 1,658,052 Equipment - - 2,500 Program Total 554,384 1,667,600 1,703,100 Personnel Position Summary Position Title FY 2002-03 FY 2003-04 Authorized Budget FY 2004-05 Request Derelict/Abandoned Vehicle Coordinator 1 I 1 Equipment O erator II Tem 1 - - Total 2 1 1 ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND MISCELLANEOUS 281 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Fringe Benefits FICA 2,920 3,100 3,100 County Pensions 3,271 4,500 4,500 Health Fund 4,933 5,000 5,500 Total Fringe Benefits 11,124 12,600 13,100 281 SS I WAS-jTE---,/, F ND ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Mission Statement To protect public health and safety and the environment by receiving, handling and disposing of solid waste generated within the County of Hawaii, following applicable Federal, State, and Local laws and regulations. To develop, maintain, and enhance programs to encourage the public to divert recyclable and reusable materials from land disposal. Department Goals 1. To continue planning for revenue producing programs or grants to become self sufficient and reduce the solid waste division's dependency on the General Fund. 2. To comply with Federal, State, and Local laws and regulations relating to solid waste management. 3. To provide clean and convenient transfer stations island wide for the public to dispose of household refuse. 4. To provide efficient disposal sites for commercial solid waste. 5. To reduce or divert 50% of our recyclable commodities from entering the landfill by 2008 by providing convenient options for both the residential and commercial sectors to recycle. 6. To continue planning for the future use, closure, and replacement of selected facilities based on evolving technology, regulations and demands on manpower and facilities. 7. To continue post closure monitoring at the Kailua and old Waimea landfills. 8. To intensify the maintenance program for the solid waste division's facilities. 9. To continue updating rolling stock fleet with new trailers, truck tractors and pick up trucks. 10. To institute a maintenance and repair program for solid waste division assets. Program Description To operate and maintain, by either County personnel or by contractual services, all solid waste collection and disposal facilities in the County of Hawaii. This includes two landfills, 21 transfer stations and island wide hauling operations in accordance with Federal, State and Local laws and regulations. Funding Source and Position Count Solid Waste Fund $ 6,402,3311 Solid Waste Fund 82 Subsidy $ 10,269,921 Subsidy - Grant Revenue $ 753,000 Grant Revenue - Total Budget: $ 17,425,252 Total Number of Positions 82 282 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Program Objectives 1. To continue implementation of proposed actions identified in the updated Integrated Solid Waste Management Plan for the County of Hawaii. 2. To design and construct the East Hawaii Regional Sort Station. 3. To close the South Hilo Sanitary Landfill when it reaches capacity in accordance with USEPA and State of Hawaii Department of Health standards. 4. To continue replacing chutes and screens at certain transfer stations and enhance selected transfer stations as convenience centers to receive recyclables. 5. Fleet Maintenance. a) To repair and maintain our heavy truck tractor fleet on a timely basis by continuing daily maintenance checklists for timely identification of problems. b) To continue a daily maintenance checklist on our compactor pick-up truck fleet. c) To continue a daily maintenance checklist on our heavy equipment and re- establish the functional daily required maintenance. d) To continue a recurring replacement schedule for our compactor trailers, and all other vehicles in the fleet based on age and repair costs. e) To develop and maintain a preventative maintenance program for all solid waste division equipment. f) To design a maintenance facility to be constructed in FY 05-06 for our fleet in conjunction with the East Hawaii Regional Sort Station. 6. Expand greenwaste diversion to produce a value-added compost product for our island and provide greenwaste drop-offs island wide. 7. To continue post closure monitoring of Kailua and old Waimea landfills. 8. To continue and expand recycling education programs, used residential motor oil recycling program, glass recycling program, and the diversion grant program. 9. To plan for the implementation of the state's Beverage Container Deposit fee system and develop redemption centers for the public by January 1, 2005. 10. To install security fencing at four more transfer stations. 11. Achieve full staffing for all solid waste division positions and provide incentives for optimizing personnel efficiency. 12. To continue safety and educational training programs for all employees. Program Highlights • Continued efficient operations of the South Hilo Sanitary Landfill by improving operating practices to achieve higher rates of compaction. • Continued research on identification of new facilities/technologies to replace landfill upon closure. PW ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Program Highlights (continued) • Continued working with consultants to draft an Environmental Impact Statement for the East Hawaii Regional Sort Station and develop a Transfer Station Enhancement plan. • Gated the Kea`au transfer station and collected data from the Kea`au Recycling & Reuse Center pilot project funded under a grant from the Environmental Protection Agency (EPA). • Proposed a West Hawaii waste reduction project for a second round of funding from EPA. • Filled position of Recycling Program Coordinator. Landfill diversion rates are increasing and contract management is improved. Program Measures 9M FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Additional Information East Hawaii Tons of Refuse Disposed at Transfer Stations 34,833 35,000 36,000 Transfer Stations Maintained 9 9 9 Total Chutes for Container Trailers 14 14 14 Total Container Trailers Available 19 19 19 Active Landfills Maintained 1 I 1 Closed Landfills Maintained 0 0 1 Recycling Processing & Collection Centers 2 3 4 Total Tonnage Disposed at Hilo Landfill 76,031 71,500 78,000 West Hawaii Tons of Refuse Disposed at Transfer Stations 39,670 39,200 50,000 Transfer Stations Maintained 12 12 13 Total Chutes for Container Trailers 15 15 15 Total Container Trailers Available 25 25 25 Active Landfills Maintained 1 1 1 Closed Landfills Maintained 2 2 2 Recycling Processing & Collection Centers 2 2 3 Total Tonnage Disposal at West Hawaii Landfill 103,253 99,300 141,000 County wide diversion from landfill rate 15% 17% 20% 9M ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 72 73 82 Salaries and Wages 1,946,779 2,126,517 2,350,138 Operations 8,446,586 9,263,931 13,495,814 Equipment 105,984 357,084 511,000 Program Total 10,499,349 11,747,032 16,356,952 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Budget FY 2004-05 Request Account Clerk 1 1 - Accountant I 1 1 - Civil Engineer VI 1 - - Equipment Operator 111 21 21 24 Equipment O erator III Ternp 1 1 1 Equipment O erator 11 Tem - 1 1 Lead Solid Waste Transfer Station Attendant 1 1 1 Recycling Program Coordinator 1 1 1 Scale Attendant 4 4 4 Senior Account Clerk 1 1 - Solid Waste Division Chief - 1 1 Solid Waste Superintendent 1 1 1 Solid Waste Supervisor 1 3 3 3 Solid Waste Transfer Station Attendant 23 23 30 Solid Waste Transfer Station Attendant 3/4T 1 1 - Solid Waste Transfer Station Attendant Terrip 4 4 4 Solid Waste Working Supervisor 2 2 2 Solid Waste Working Supervisor Temp 3 3 3 Student Helper I 1 1 1 Student Helper 11 1 1 1 Worker Compensation Position 1 1 1 Equipment Welder - - 2 Total 72 73 82 285 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND MISCELLANEOUS 0 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Fringe BeneSts FICA 137,024 163,000 180,500 County Pensions 154,544 228,000 257,900 Health Fund 249,863 258,000 309,900 Worker's Compensation 284,170 230,000 320,000 Total Fringe Benefits 825,601 879,000 1,068,300 0 c"o LF" COURSE FUN PARKS & RECREATION GOLF COURSE FUND Mission Statement The Department of Parks & Recreation Golf Course Fund strives to provide a quality recreational experience for the golfing community with excellence, integrity and aloha. Department Goals To continue to provide the golf public with a challenging, safe, and well-maintained facility. Program Description This program operates and maintains the only public golf course on the Island of Hawaii. Activities include the maintenance of grounds and facilities, and the scheduling of all golf activities. Funding Source and Position Count Golf Course Fund $ 844,500 Golf Course Fund 20 Subsid $ 143,804 Grant Revenue - Total Budget: $ 988,304 1 Total Number of Positions 20 287 PARKS & RECREATION GOLF COURSE FUND Program Objectives Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal Golf Course by: a. aerating all golf course greens in April and September, weather permitting; b. verticut and de -thatch all greens in January, May and October, weather permitting, or as needed; c. controlling application of fertilizer and pesticide to greens, fairways and tees weekly, or as needed; d. controlling application of herbicide to greens, tees, stream beds, ditches and course boundaries weekly, or as needed; e. daily mowing of greens; f. mowing of tee tops every Thursday, weather permitting; g. mowing of fairways Monday through Friday, weather permitting; h. controlling application of pre -emergent herbicides to fairways in October, December, February, April and June, weather permitting. 2. Schedule and assign tee times for: a. individuals and groups on a daily basis; b. club tournaments every six months; c. larger fundraising tournaments on an annual basis. Targeting, but not limited to six fundraisers per fiscal year. 3. Schedule inspection and repairs of course structures, clubhouse facilities and maintenance warehouse during the months of July, October, January, and April. 4. Daily routine inspections and maintenance of equipment, course vehicles and safety equipment. Program Highlights 1. Continued to extend sod farm adjacent to 42 tee box. 2. Created "rough" on the course in order to prolong the life of our existing equipment while adding to the aesthetics of the course. 3. Implemented an extensive chemical application program on the tee boxes. 4. Aerated all greens with deep tine aerator, which broke up the compacted surface allowing water to drain. WE PARKS & RECREATION GOLF COURSE FUND Program Measures * Golf Course Concessionaire now handles Rental of golf carts Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Acres Maintained 124 124 124 Rounds of Golf 88,889 100,000 100,000 Golf Carts Rented 24,167 27,000 0* Tournaments 22 25 28 Aerated Greens 38 38 38 Course Closures 0 5 0 Play Suspensions 1 6 6 * Golf Course Concessionaire now handles Rental of golf carts Program Expenditures Personnel Position Summary Position Title FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Number of Positions 20 20 20 Salaries and Wages 535,534 551,560 551,560 Operations 253,307 122,215 117,837 Equipment 15,101 126,800 85,700 Program Total 803,942 800,575 755,097 Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Equipment O erator I Temp 1 1 1 Golf Course Groundskeeper I 7 7 7 Golf Course Groundskeeper I1 4 4 4 Golf Course Groundskeeper III 1 1 1 Golf Course Maintenance Supervisor 1 1 1 Golf Course Manager 1 1 1 Golf Course Operations Assistant 1 1 1 Golf Course Starter 1 1 1 Golf Course Starter '/2T 2 2 2 Mechanical Repairer -Welder 1 1 1 Total 20 20 20 99 PARKS & RECREATION GOLF COURSE FUND MISCELLANEOUS 290 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Fringe Benefits FICA 38,038 42,194 42,195 Pension Accumulation 43,234 59,017 75,012 Health Fund 77,286 90,000 100,000 Worker's Co ensation 7,800 15,000 15,000 Total Fringe Benefits 166,358 206,211 232,207 Debt Service Debt Service to General Fund - - - Others Contingency 1,000 1,000 290 GEOTHA M L R� VOL.VING FUN M9�I:�� _0ILILei GEOTHERMAL RELOCATION REVOLVING FUND Mission Statement To establish and administer a geothermal relocation program for the relocation of qualified owner -occupants residing near the Puna Geothermal Venture's plant who want to be permanently relocated. Department Goals The Planning Director is hereby authorized to purchase the affected properties by negotiation for not more than 130% of the assessed value, as determined by the Real Property Tax Division of the Department of Finance and dispose of the affected properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of the requirement for council resolution found in Section 2-111(a). Program Description The Geothermal Relocation Revolving Fund shall be funded by proceeds from the following sources: 1. Geothermal royalties received from the Department of Land and Natural Resources. 2. Proceeds from the sale of properties purchased under this program. 3. Rental fees from any of the properties purchased under this program. The proceeds from the fund shall be used for the necessary expenses in administering and carrying out the purposes of the geothermal relocation program. Expenditures relating to the geothermal relocation program include, but are not limited to: 1. The costs of any necessary appraisals required under this program. 2. The payment of necessary fees and expenses. 3. The costs of the purchase of an affected dwelling and property in accordance with this chapter, if necessary. 4. The costs necessary to dispose of or rent affected dwelling and property. Funding Source and Position Count Geothermal Relocation $ 150,000 Geothermal Relocation Revolving Fund Revolving Fund - Grant Revenue $ - Grant Revenue - Total Budget: $ 150,000 Total Number of Positions - 291 PLANNING GEOTHERMAL RELOCATION REVOLVING FUND Program Objectives The Geothermal Relocation Revolving Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Program Highlights A claim for one dwelling was filed in FY2002-03, but closed in FY 2003-04. Program Measures FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Estimate Dwellings Acquired 1 1 0 Dwellings Sold 0 0 1 Program Expenditures FY 2002-03 FY 2003-04 FY 2004-05 Actual Budget Request Operations 150,000 150,000 Program Total 150,000 150,000 292 nOUSING FUND HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Mission Statement To provide for the development of viable communities in Hawaii County by providing decent housing, suitable living environments and expanding economic opportunities. Department Goals Administration Division To deliver services efficiently, effectively, and fairly to the public and to provide necessary support services to the Existing Housing, Development, and Community Development Divisions. Community Development Division To provide for maximum community development opportunities through the use of the U. S. Department of Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) funds, HOME Investment Partnership (HOME) Programs, Workforce Investment Act (WIA) Program and other appropriate grants and programs. Development Division To provide better opportunities for residents of the County to secure reasonably priced, safe, sanitary homes located in suitable environments that satisfactorily accommodate the needs and desires of families and individuals. To facilitate projects consistent with the funding opportunities and overall goal of the Office of Housing and Community Development (OHCD). Existing Housine Division To maximize the use of the existing housing stock within Hawaii County by offering expanded opportunities for rental assistance to very low-income families. Funding Source and Position Count Housing Fund $ 2,114,674 Housing Fund 48 Grant Revenue $ 13,019,500 Grant Revenue - Total Budget: $ 15,134,174 Total Number of Positions 48 293 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Description Administration Division The Administration Division provides support services to the other divisions. Community Development Division The Community Development Division is responsible for federal grants, which primarily benefit low- and moderate -income persons. Development Division The Development Division is responsible for the planning and implementation of new construction and rehabilitation of affordable housing, providing technical assistance to affordable housing developers and providing construction management services for assigned projects. Existing Housine Division The Existing Housing Division is responsible for the management of the County's rental housing programs and projects. 294 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives Administration Division 1. Identify an alternative office space to accommodate the staffing required to carry out the goals and objectives of the OHCD, HCHA, and HCWIB, and to comply with State and Federal privacy and accessibility requirements during the fiscal year. 2. Plan and coordinate at least one upgrade of hardware and software to maintain the operational efficiency of the LAN and other related automated systems within the OHCD during the fiscal year. 3. Plan and coordinate at least one upgrade of hardware and software to maintain the operational efficiency of the OHCD telecommunication systems with other federal, state, county and private systems during the fiscal year. Community Development Division Community Development Block Grant (CDBG) 1. Solicit proposals from eligible entities for the 2005 CDBG program by January 2005. 2. Prepare the annual Consolidated Action Plan and submit the Plan to HUD by May 15, 2005. 3. Implement, monitor, complete, and/or close CDBG projects in accordance with the Consolidated Plan. 4. By April 2005 the balance of CDBG funds in the federal treasury must be less than one and a half times the yearly grant amount. 5. Complete with the reporting, monitoring, and audit requirements of CDBG program by December 2005 for fiscal year ending June 2005. HOME 1. Solicit project proposals from eligible entities for the 2005 HOME program by January 2005. 2. Prepare the Program Description and submit the Description to the State's Housing and Community Development Corporation of Hawaii (HCDCH) by May 15, 2005. 3. Implement, administer, complete and close out HOME projects in accordance with program regulations by November 2005. 4. Complete with the reporting, monitoring, and audit requirements of HOME program by December 2005 for fiscal year ending June 2005. 295 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Workforce Investment Act (WIA) 1. Plan, implement and monitor the Workforce Investment Act (WIA) Program, which includes the Adult Services, Dislocated Worker Services, and Youth Services, in accordance with program regulations by June 2005. 2. Administer and monitor the Youth Service vendors by June 2005. 3. Solicit proposals from qualified vendors to provide youth services in FY 2004-2005, in accordance with the WIA program by July 2004. 4. Plan and implement the One -Stop Center operations in Hawaii County by June 2005. 5. Coordinate and provide support to the Hawaii County Workforce Investment Board, Hawaii County Youth Council and its subcommittees by June 2005. 6. Administer and monitor the vendors of the Eligible Training Providers in Hawaii County by June 2005. 7. Solicit proposals from qualified vendors of the Eligible Training Providers in FY 2004-2005 by July 2004. Other Programs — 1. Provide technical assistance to at least one non-profit organization by May 2005. Development Division 1. Complete the rehabilitation of 20 existing housing units owned by low -and moderate income persons through the Housing Preservation Grant program and the Residential Emergency Repair Program by June 2005. 2. Develop at least one housing project alone or in partnership with government agencies or the private sector during the fiscal year. 3. Provide staff support or technical assistance to at least one non-profit agency during the fiscal year. 4. Implement State Land Use and County employee/affordable housing requirements on at least one developer during the fiscal period. 5. Revisit the 270 acres in Waikoloa and determine if the Master Plan is feasible to go forward as an affordable housing project. 6. Provide technical assistance to at least one non-profit organization in applying for other resources to develop affordable or special needs housing by May 2005. 7. Conduct at least two workshops to further Fair Housing within the County. 296 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Existing Housine Division 1. Strive to attain and maintain a 99% utilization rate of the HUD provided Section 8 Housing Choice Vouchers. 2. Develop and implement Section 8 Housing Choice Homeownership Program. 3. Strive to attain and maintain 99% utilization rate of the HUD provided Family Self Sufficiency Housing Choice Vouchers. 4. Continue to improve the image of the Section 8 program by emphasizing adherence to guidelines and by meeting with community groups and property owners at least quarterly. 5. Apply for additional HUD funding. 297 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights Administration Division Continued to assist programs implemented by the OHCD. Community Development - Completed Projects Community Development Block Grant Program: Rehabilitated 13 homes utilizing the Residential Emergency Repair Program (RERP), island -wide; Solicited project proposals for the 2003 CDBG program funds; Constructed the East Hawaii Police Detention Facility, S. Hilo; Restored the interior of Hilo Armory, S. Hilo; Purchased a van for the Kohala Elderly, N. Kohala; Acquired the Hale Ohana Domestic Abuse Shelter, S. Hilo; Promoted Fair Housing through distribution of flyers and posters; Conducted four Fair Housing Seminars in Hilo and Kona; Participated in the Home Improvement Show held at the Prince Kuhio Plaza; and Removal of Architectural Barriers at: Shipman Park, Puna Waiakeawaena Playground, S. Hilo HOME Investment Partnership Program: Provided rental assistance to one low-income family, island -wide; Completed 21 homes in the Hawi Mutual Self -Help Housing Project, N. Kohala; Solicited project proposals for the 2003 HOME program funds. Housing Preservation Grant: Completed the rehabilitation of three very low-income homeowners' residences. Community Facilities Grant: Purchased a Fire Truck for the HOVE Fire Station, S. Kona. RM HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Workforce Investment Act (WIA) Program: Provided employment services to: 524 Adults 455 Dislocated Workers 238 In -School Youths 110 Out -of -School Youths 1,327 TOTAL Community Development - Oneoine Proiects Community Development Block Grant Program: Continue to implement the Residential Emergency Repair Program (RERP), island -wide; Renovate the O'okala Gym Annex, N. Hilo; Removal of Architectural Barriers — Various Curb Cuts, island -wide; Removal of Architectural Barriers at Onekahakaha Beach Park, S. Hilo Waimea Park, S. Kohala Honoka`a Park, Hamakua Pahoa Park, Puna Greenwell Park, S. Kona Pahala Community Center, Ka`u Konawaena Pool, S. Kona Former Waimea Courthouse, S. Kohala Waikoloa Park (Ho`oko), S. Kohala Spencer Beach Park, S. Kohala Kahalu`u Beach Park, N. Kona Ho`okena Beach Park, S. Kona Kailua Park, N. Kona Ho`olulu Park Complex, S. Hilo Wong Stadium, S. Hilo Edith Kanakaole, S. Hilo Kawamoto Pool, S. Hilo. We HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Design and rehabilitate the Hale Ohana Domestic Abuse Shelter, S. Hilo; Acquire equipment for the Hawaii Island Food Bank; Renovate the Senior Center at the Waimea Courthouse; Provide bus transportation — Hilo/Pahoa; Design Pahoa Fire Station; Provide Solar Water Heating to low income homeowners; Acquire three vans for the elderly in S. Hilo, Kona, Ka`u; Provide Construction Management for the County's CDBG Projects; Participate in the update to the Hawaii Housing Policy Study, statewide; Participate in the update to the Homeless Needs Assessment, statewide; Participate in the County's Continuum of Care Homeless Plan, island -wide; Participate in the update the Analysis of Impediments and conduct a survey to develop baseline data to be used to determine the effectiveness of the fair housing initiatives, statewide; Provide Fair Housing and Landlord/Tenant code training; and Distribute flyers and posters to promote the Fair Housing Initiatives. HOME Investment Partnership Program: Provide rental assistance to low income families, island -wide; Rehabilitate the Hale Ulu Hoi III rental housing, S. Hilo; Construct the Pu`ukapu Self -Help Housing Project, S. Kohala; and Construct the Kamuela Senior Housing Project, S. Kohala. Housing Preservation Grant: Continue to provide funds to the Hawaii County Economic Opportunity Council to administer the rehabilitation loan program for the County ofHawai`i. Community Facility Disaster Assistance: Purchase a transit bus for HOVE, Ka`u; Renovate the Na`alehu Highways building, Ka`u. The Workforce Investment Act (WIA): The Workforce Investment Act (WIA) Program for FY 02-03 awarded funds, with approval from the Hawaii County Workforce Investment Board (HCWIB), to a designated agency for the Adult and Dislocated Worker services and a request for proposal (RFP) process for the Youth Service. 300 I 44014M ki 04 OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) The vision and goal of the HCWIB is for a highly skilled and competent workforce that contributes to a strong and growing economy on the Big Island. Through the designation of the HCWIB, the State Workforce Development Division (WDD), provided Adult, Dislocated Worker and other non-WIA services to the Hawaii County. The WDD will be the County's lead operator to provide Memorandum of Understanding, other partner agencies such as Alu Like, Inc., Hilo Community School for Adults, Kona Community School for Adults, State of Hawaii Department of Human Services, Hawaii Community College, Office of Housing and Community Development, Hawaii County Economic Opportunity Council, Hawaii Community Service Employment Program, State ofHawai`i Unemployment Insurance, Maui Economic Opportunity, Inc., State Vocational Rehabilitation and Services to the Blind Division, and WDD will be providing their services at the One -Stop Center. The WIA Program for FY 02-03 awarded funds to the Salvation Army for in - school and out-of-school youth services. The funds will provide Youth Services in Hawaii County. The Youth Services, under WIA, provides the following elements: secondary school completion services, alternative secondary school services, work experience directly linked to occupational and academic learning, occupational skills training, leadership development opportunities, adult mentoring, comprehensive guidance and counseling, support services, and follow- up services. Development Division 1. Completed the rehabilitation of 16 existing housing units owned by low -and moderate income persons through the Housing Preservation Grant program and the Residential Emergency Repair Program. 2. Assisted Hawai'i Island Community Development Corporation, a private non-profit, to develop Hualalai Elderly Phase II and Hawi Mutual Self -Help Housing Project. 3. Provided staff support and technical assistance to the Hawaii Island Community Development Corporation and the Big Island Housing Foundation. 4. Imposed County affordable housing requirements on Nani Kona Aina, LLC, and Kohala Ranch, LLC. 301 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Existin¢ Housin¢ 1. Wait list continues to remain open. 2. Met with community group and property managers to promote and explain the Section 8 program. 3. Strived to maintain a 100% occupancy rate at the Kulaimano Elderly Housing project during the fiscal period. 4. Strived to maintain a 100% occupancy rate at the O`uli Ekahi Affordable Housing project during the fiscal period. 5. Maintained an average lease up of rate of 98% FY 2002-2003. 6. Achieved HIGH rating on the Section 8 Management Assessment Program (SEMAP). (Received 92 points out of a possible 100 points). 7. Committed to increase the number of participating Section 8 landlords by 5% from FY 2001-2002. 302 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Measures Community Development Division FY 2002-03 FY 2003-04 FY 2004-05 Number of Positions Actual Budget Estimate To receive new grant funds for the County. Solicit 1,540,0941 W1,834,34O1,909,708 909,708O project proposal, review, rank, rate, make CDBG $2,304,000 CDBG $2,200,000 CDBG $2,200,000 recommendations fora royal for rants and execute PP g ROME 972,400 HOME 963,000 HOME 1,000,000 rant agreements WIA 3,181,131 WIA 2,800,000 WIA 2,000,000 Administer grant funds $10,891,000 $ 9,200,000 $8,000,000 Spend down CDBG funds to comply with HUD's 1.08 1.3 1.00 ratio of grant amount to balance by Aril The % of CDBG funds that will benefit persons 84.99% 70% 75% earning less than 80% of the median income as established by HUD The % of HOME funds that will benefit persons 100% 100% 100% earning less than 80% of the median income as established by HUD Provide non-profit organizations with funds to benefit _2_1 2 homeless persons Apply for other granWprorams 1 2 2 Further Fair Housing by conducting workshops to 4 -2-2 educate and inform landlords, tenants, and other agencies dealing with housing issues Serve Adults through the WIA Program 523 600 1 361 Serve Dislocated Workers thrmI h WIA Program 455 400 293 Serve Youth through WIA Program 348 300 209 Program Expenditures 303 FY 2002-03 Actual FY 2004-05 Re uest Number of Positions 43 48 Salaries and Wages 1,540,0941 W1,834,34O1,909,708 909,708O erations 332,66911,872,880E uiment 125,79578,000Pro ram Total 1092693813,860,588 303 HOUSING KULAIMANO ELDERLY HOUSING FUND Program Expenditures 304 FY 2001-02 Actual FY 2002-03 FY 2003-04 Budget Request Operations 237,397 387,900 438,800 Equipment - 19,000 19,000 Program Total 237,397 406,900 457,800 304 HOUSING O'ULI EKAHI HOUSING FUND Program Expenditures 305 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Operations 145,891 245,560 248,026 Program Total 145,891 245,560 248,026 305 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Personnel Position Summary Position Title FY 2002-03 Authorized FY 2003-04 Authorized FY 2004-05 Request Housing Administrator 1 1 1 Assistant Housing Administrator 1 1 1 Account Clerk 2 2 2 Accountant I 1 1 1 Accountant II 2 2 2 Accountant III 1 1 1 Clerk II 2 2 2 Clerk III 2 2 2 Housing & Community Dev Specialist I 2 2 2 Housing & Conurrunity Dev Specialist III 10 9 10 Housing & Community Dev Specialist IV 2 2 3 Housing & Community Dev Specialist V 5 9 9 Housing & Community Dev Specialist VI 3 3 3 HousirlS & Community Development Worker II 1 1 1 Housing & Community Development Worker III 1 1 1 Housing Quality Standards Technician II1 2 2 2 Private Secretary 1 1 1 Secretary to Boards & Commissions 1 - - Secretar - 1 I Senior Clerk -Stenographer 1 1 1 Student Helper 1 2 2 2 Total 43 46 48 306 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT MISCELLANEOUS 307 FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Fringe Benefits FICA 112,129 140,400 146,000 Pension Accumulation 124,233 196,300 259,700 Health Fund 102,633 127,600 143,300 Total Fringe Benefits 338,995 464,300 549,000 Others O'l Contin ency- HAP OIR Contin enc - Voucher 15,740 18,760 Total Others 15,740 18,760 307 AS-iS-iE---,-',T FUN PLANNING GEOTHERMAL ASSET FUND Mission Statement The Geothermal Asset Fund shall be funded by payments made by Puna Geothermal Venture, a Hawaii Partnership, its successors or assigns and the State of Hawaii for the purpose of compensating persons impacted by geothermal energy development activities pursuant to the provisions incorporated in Geothermal Resource Permit No. 2. Department Goals The Planning Commission is authorized to direct the payment of money from the Geothermal Asset Fund to claimant(s) whom the Planning Commission finds has been adversely impacted by activities authorized or unauthorized by Geothermal Resource Permit No. 2, issued by the County of Hawaii, and to authorize payment for community approved geothermal impact mitigation projects within the District of Puna. Program Description All claims for release of monies from the Geothermal Asset Fund will be presented to and reviewed by a Professional Claims Adjuster, who will then present its findings and recommendations to the Planning Commission. The Planning Commission will review these findings and then render a decision. Program Objectives The Geothermal Asset Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Program Highlights The claim approved in November 2002 to Puna Malama Pono for alibration/maintenance of monitoring equipment is for three years. Funding Source and Position Count Geothermal Asset Fund $ 50,000 Geothermal Asset Fund - Grant Revenue $ - Grant Revenue - Total Budget: $ 50,000 Total Number of Positions - HIF PLANNING GEOTHERMAL ASSET FUND Program Measures Program Expenditures FY 2002-03 Actual FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Estimate Claims 1 2 1 Program Expenditures FY 2002-03 Actual FY 2003-04 Budget FY 2004-05 Request Operations 2,013 50,000 50,000 Program Total 2,013 50,000 50,000 309