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Home My WebLink AboutCOM 0008.025 2002-2004 ~~v o. Harry Kim William Takaba Mayor ~ Director r .5~. Nancy E. Crawford r.~w~N~+ Depury Uvector County of Hawaii 0 Finance Department O ~ 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 C7 ~ (808)961-8234 Fax (808)961-8248 Z ~ a ~ 1 ~ _ : r.... N 'a March 2, 2004 - 3 w L ` w o The Honorable James Arakaki, Chairman, and Members of the Hawaii County Council County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds February 16 through February 29, 2004 Attached is a Report of Transfers Authorized showing transfers made from February 16 through February 29, 2004. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Comm. No. 1iS - Ref. To:,_ Ref. Date Report of Transfers Authorized For the period: February 16 through February 29, 2004 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 14 2/17/04 General Fire 5222.01 Fireworks Enforcement S&W 200.00 5221.10 Fire Protection Equip 200.00 15 2/20/04 WIA Housing 5431.57 WIA AdminlPlanning 2002 569.00 5431.77 WIA Programs 2002 569.00 16 2/23/04 Housing Housing 5466.30 Housing Subsidies 50,000.00 5466.06 Office of Housing Equip 50,000.00 17 2/27/04 General Corp Counsel 5131.02 Corporation Counsel OCE 20,000.00 5131.06 Corporation Counsel Equip 20,000.00 70,769.00 70,769.00 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: 02 / 13 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5222.01-021 Fireworks Enforcement -Overtime S&W $ 200.00 TOTAL: $ 200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.10-454 Fire Protection -Eqpt -Computer $ 200..00 TOTAL: $ 200.00 EXPLANATION (Provide complete explanation): All anticipated expenditures have been made for the Fireworks Enforcement Program for the fiscal year. Additional funds are needed to purchase two replacement computers for the Fire Dispatch Center. The amount transferred previously for this purpose, $3500, on 12/30/03, Transfer #9, was insufficient to complete the purchase, after the price was determined through the bid process. SUBMITTED BY: h'"`'`'`' K"6"~ DATE: ~ / / 3 / o ~ Few Department Head kkkkkkkllkkkkk 1kk1k11ff11kkkfkiffifllkkfklMkkkifkkikkkklkkikkkki#kkkkk#kkklrkkkkfkff1111k#11fk1kklkkikkkkkkfkkifkkk ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: 02 / 'j / ofL Director of Finance _ A,p~p,~ro,~vj/end// _ Deferred _ Denied Signed: ~\\~r " ° ' DATE: y / l~ / ° Mayor Transfer No. 14 -fit o Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: OHCD CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: 02 / 18 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 065-431-5431.57-341 WIA ADMIN/PLNG 2002 $ 569.00 TOTAL: $ 569.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 065-431-5431.77-385 WIA PROGRAMS 2002 $ 569.00 TOTAL: $ 569.00 EXPLANATION (Provide complete explanation): Regulations allow a maximum of 10% of the allocation be allotted to administration. The $569.00 is in excess of the 10%. SUBMITTED BY: 6rE~' DATE: !>Z / Department Head ##**fik*#****#*###*###########k*k*fik*#*#####k**k*#**########fi###k###***kk*****#*****###fi######*k********######**#fi*### ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: FEB /1 9 Z~~1F Director o e Approved _ Deferred _ Denied Signed: DATE: ~ / b ayor Transfer No. 15 ~ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: Office of Housing & Community Dev. CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: 02 / 23 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152-461-5466.30-371 Housing Subsidies $ 50,000.00 TOTAL: $ 50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152-461-5466.06-449 Vehicle $ 50,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): To cover the purchase of two (2) Utility Vehicles for the Existing Housing Program. SUBMITTED BY: G~/~~ DATE: Department Head +w++++~.r,r~fr~~www *~ew+,t,r~wwww+~~~w~rt~www~~+~x~~~.~~~x~x~~~xe•awwwo+r.,ert~w+++atfi~~~++~x+x«fkxawxe~~ww~xff.+f.~~x:~faw~~~~+e ACTION: Recommend Approval _ Recommend Deferral Recommend Denial g Signed: DATE: FEB 3 Z~4 Director of Finance Approved _ Deferred _ Denied Signed: DATE: a l ~ l b ' - Mayor Transfer No. 16 Form#:A-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT CORPORATION COUNSEL DIVISION: ADMINISTRATION CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: 02 / 20 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-131-5131.02-I I S MISC CONTRACT SERVICES $ 20,000.00 TOTAL: $ 20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-131-5131.06-480 MISC EQUIPMENT $ 20,000.00 TOTAL: $ 20 000.00 EXPLANATION (Provide complete explanation): Due to the increase in staff and communication needs, this office has out grown the current telephone system in service. This system cannot be further expanded so as to leave several employees without voice mail, not having telephone service in certain areas of the office and not being able to add another fax line. This overburdened system causes transfers to the wrong extension or to the nighttime/weekend voicemail during business hours. The annual maintenance of $2,650 this past year is an increase of over $650 with another increase of approximately the same amount expected next year. A no-fail telephone system for this office is necessary in order to maintain communication with the Mayor as well as with all County Departments especially in case of emergencies and legal advisories are expected from our legal staff. The monies needed to purchase a new system is currently available because of the litigators excellent job in settling cases for reasonable dollar amounts and in keeping expenses and costs down while handling these cases. SUBMITTED BY: V • DATE: Ftt} 2 1 ZC~4 Department Head •x+wx+~~~~*~~r.~ +•ek~+~.~+~a+~~~~~*r,•~~~w~wrx,e~~~++~+~~aw~~3f+R~+~~~~~,r,r~~~~~~x~w~+o:e~+~a+x~wwwew~~~+~r.e~a~+r.*w~wra++ ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial r Signed: DATE: F~/ 25 /2vo4. Director of Fina e ~Ap~p~ro(ved / _ Deferred _ Denied Signed: \~~~'~Vdr`~ DATE: ~ / ! 0~ Mayor Transfer No. 17