COM 0611.001 2002-2004 - Laserfiche WebLink

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I • REAL ESTATE ACQUISITION GUIDE DEPARTMENT OF PUBLIC WORKS COUNTY OF HAWAII PURPOSE: This guide is to insure that all real estate acquisition by Department is performed in a consistent manner following appropriate procedures. By doing so properties will be obtained in manner that is fair to property owners and the County of Hawaii. Because many of the steps outlined will be done contractually, to clarify, we have provided a notation that says "departmental" or "contractual" in aparenthesis. It is important to understand that though work may be done by a contractor, direction and key decision making responsibilities still rests with the Department and its Divisions. I. PLANNING (Departmental) Develop project alternatives and associated right-of-way corridors. II. ENVIRONMENTAL ASSESSMENT & PUBLIC INVOLVEMENT (Contractual) • A. Public input/involvement -possible first contact with the community/property owners. B. Select alternative and associated right-of-way corridor. III. PROJECT DESIGN (DepartmentaUContractua[) A. Identification of properties affected by right-of-way. B. Preparation of parcel maps and descriptions. IV. TITLE SEARCH -DETERMINATION OF OWNERSHIP (Contractual) May proceed with condemnation procedures if ownership is clouded, etc. V. NOTIFICATION AND DISCLOSURE OF PROJECT (Contractual) A. Contact owner in-person (whenever possible) and by letter. Face to face contact is stressed in order to maximize interaction and communication. Lessees tq be involved depending upon terms of the lease agreement. B. Provide project information (scope, improvements, etc.) -full disclosure is essential. C. Provide information on projects impacts on affected parcel. • Comm. No. Ref. To: Pnseat~d Rsf. Uate ^MAY 5 Anne H:\Engineering Division Data\Land Acquisition\Acquisition Guidev2.wpd Page 1 of 3 (~u~niittee by Galen iuba)