COM 0521.039 2002-2004 - Laserfiche WebLink

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MfY 0I y~ Harry Kim ~,c~ William Takaba Mayor ~ DireGOr t• :fir„ s'y'P~ Nancy E. Crawford ~ Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 laosl9et-az3a Fax(sos)96i-azas MEMORANDUM r. . c:~ l~ 0 n C DATE: May 28, 2004 - . TO: The Honorable James Arakaki, Chairman, and Members`onf the Hawaii County Council FROM: Nancy Crawford) ` Deputy Finance Director RE: Solid Waste Sort Station Funding As you consider cutting funds for the East Hawaii Sort Station and delaying its construction and operation, I would like to offer additional input from the finance and procurement perspective. The Council appears to expect that an RFP can be produced and distributed by September, and that the responses, selection process and contract negotiation can be swiftly completed. For comparison I would like to briefly describe the process and timeline to select our new software vendors for the County fiscal software. We knew that we were shopping for a product that would have afar- reaching impact throughout our County system and that we would be entering into along-term relationship with the vendor, so we wanted to be a thorough as possible in our search for the right vendor. As the Department of Environmental Management has done, we began with a request for information. The needs analysis, collection of input from users and development of the RFP took about six months. We knew that taking time to develop the RFP well would help us get the best product and reduce the probability of a protest. Vendors were given a little over two months to respond to the RFP. During that time there were two rounds of questions from vendors to Comm. No. Z~• Raf. To: Presence Ref. Go'e 1111 ~ Tllld Hawaii County rs an equal ayporlunity provider and employer