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C <br /> UPDATE OF PRIOR YEAR MANAGEMENT LETTER COMMENTS <br /> Advances <br /> We recommended that the Association implement a policy of advancing money from the <br /> Association's general checking account to provide sufficient funding when opening new <br /> conference checking accounts. The practice of county personnel advancing money to pay for <br /> conference expenditures should be discontinued. <br /> Status -Although no formal policy has been implemented, County personnel has been <br /> informed to refrain from advancing money to pay for large conference expendirures. <br /> Conference Recordkeeping <br /> <br /> We recommended that procedures be implemented to provide for periodic review and <br /> reporting of all of the Association's conference activity. <br /> <br /> Status -Upon completion of every conference, a conference financial report is presented to <br /> the Association. Recommendation is no longer applicable. <br /> <br /> Travel Expenses <br /> <br /> We recommended that the Association implement a policy for business travel and strictly <br /> <br /> monitor its compliance. <br /> <br /> Status -The Association has amended their by-laws to include a policy for business travel. <br /> Recommendation is no longer applicable. <br /> Other <br /> <br /> We recommended that the Association review its current cash depositing and recordkeeping <br /> <br /> procedures and implement modifications to provide for a segregation of duties between cash <br /> depositing and recordkeeping. <br /> <br /> Status -Approximately six deposits are made into the Association's general checking account <br /> annually. Four of these deposits are dues from each of the counties and two are the net <br /> <br /> proceeds from the HSAC conferences. As such, the Association does not believe it is practical <br /> to modify their current procedures. Recommendation is no longer applicable. <br /> 2 <br /> <br />