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Home My WebLink AboutCOM 0008.032 2002-2004 ~r or Harry Kim ' ••''•s William Takaba Mayor p ~ Direcror v Nancy E. Crawford °1 pr Deputy Drrec(ar n~ County of Hawaii Finance Department ~ n _ 25 Aupuni Stree[, Room ll8 • Hilo, Hawaii 96720 = - (808) 961-8234 • Faz (808) 961-8248 - N i~ June 18, 2004 ~n r., :J 1 The Honorable James Arakaki, Chairman, and Members of the Hawaii County Council County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds June 1 through June 15, 2004 Attached is a Report of Transfers Authorized showing transfers made from June 1 through June 15, 2004. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Comm. No. • 32 Ref. To: Ref. Uate J N O N O O O O 0 0~ (O O ~O t, O V O O O O O N V O N C O 1~ O 0 0 0 O W PP I~ O OD O O O O O O O aD N n O M O O M O N N OD N M 01 N O ~f~0p Q p M N N M O ~ N ~ ~ ~ O N ~ ~ W o- W U ~ U O n E O nU c 'vU rn~ ~ Q c3W O c T W O O U7 C W 'm M LL O V a o a` Z ~ > Q m« C 'V O N ~ ~ ~ O 'p) = O7 m o °a aEi ~ ~ m o> 5 `p a M U y w a op ~ n f0 ¢Q d ~ m~ m w U ii Q W Q d K Q O F d o°~ rn o 0 0 0 0 0 0 O ~ ~ M OJ ~ N I~ O f- M N ~ E N O O ~ ~ N I~ O N N N~ N N~~ N ~ O N O O O O O O O O O O O O O O I~ O O O N O V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (O 7 0 0 ~O C O I~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C'i N (V O N ~ O O O O O O O O O O O O O O O M yy O M O O M O O O O O N (O O M ~ O O O N~ M O~ O (O Q V~ (O 0 0 f0 N N (D N N N O O~ ~ V OM 00 O r r r ~ O N 3 w 3 w ~ W mo3 ~ v 3 v°nio 33 ~ as O U~ E Ewal of U L d~~~n3~ ~Wa~a~U~ncn3Wo rn cU mDOC~3M0000 c ~yU m E E C ~ ~ m c U~ ay c p w w~ E c c 0 'm o r U~ ~ a °o A m y>> ~ ~ aci m 0 c c c Q o n o~ Q LL Q~ O== E o c N c o W W m 3 ot1 v E K 'tp v o c m w ~ a~ X33 ro~ ~ a W m y U c8 MS ~ h w~ d~ 3 3 y ~ d 3 ~ > > ? ~ o o ~ ~ ? ~ ~ m m O <iii=3¢¢c~ug¢i=~'aaug~Q LLLLLL 0 a E O O O O N fD O 1~ O ~ N M O O I~ O~ O O O N N N M M 1~ O) M ~O O) I~ N N ~ ~ M N O O N N y Ny N O O O N N I~ LL N N N N~ N N LLB") i0 ~ N N N N~ N O N O LL ti N d N N a ~ ~ ~ K K O Q U ~ a1f W a7 O n Y b N Y~ N ~ ~ ~ d ~ c~iia as as i% a v m N ~ ~ 7 l0 <0 t0 <0 l0 f0 l0 t0 l0 ~ LL N N N N N N N N d ~ N N N N N N N N d a c~~~ c~c~ ~ c~ S Q O. ~ ~ ~ N ~ ~ ~ O O ~ a~~co mco ~m m m H Q w O C ~ Z~ M M M M M~ V V r Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: OS / 26 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-131-5131.02-1 IS MISC CONTRACT SERVICES $ 4,000.00 TOTAL: $ 4.000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-131-5131.06-454 COMPUTER EQUIP & SOFTWARE $ 4,000.00 TOTAL: $ 4,000.00 EXPLANATION (Provide complete explanation): A new laser printer is needed by the clerical unit of [his office. The printer currently in operation no longer accepts certain commands (eg. formatting) that's required for various court documents. A minimum of four staff members are assigned to this printer and use is constant. Printing jobs are being forwarded to supervisors' printers however, [his opens up the possibility of sensitive personnel material being picked up by employees. Monies are available in the Misc Contract Svcs account due to the low settlement costs this past fiscal year. The deputies have been and always are very conscious of expenses involved while handling cases and have done an exceptional job in keeping these figures down. SUBMITTED BY: DATE: MA~' 2 7 2~~4 Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE 1 ZQ04 Director of Fina /Appr~o~v~e~d ~ ~ _ Deferred _ Denied / Signed: °`+~N? ~ DATE: ~ / / 6 Y' Mayor Transfer No. 34 k9 Form#:A-io2 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: 06 / OI / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5225.01-011 Fire Eqpt Maint. - Regular S &W $ 39,317.42 TOTAL: $ 39 317.42 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.10-454 Fire Protection -Eqpt -Computer Eqpt $ 39,317.42 TOTAL: $ 39 317 42 EXPLANATION (Provide complete explanation): There are sufficient funds in this S & W account for current year needs, net of this transfer, due to Fire Equipment Mechanic postions (2) not 511ed until 4/1/04. Funds will be used upgrade Fire Records Mangement System (RMS) soRware at 15 Fire stations from "Standard" to "Enterprise" versions. The Standard versions were purchased before realizing the efficacy and benefits of the additional modules of the Enterprise version to the departrnent's record-keeping needs. SUBMITTED BY: DATE: `r / ~ / D / epartment Head **#*****tHe**** ****1t*****fH***i*****#*#*******************#******************************i******** ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~UN/ 1 2QU4 irector of Finance /Approved _ Deferred _ Denied Signed: ~-~~n DATE: (u / 02- / ~ ~ Mayor Transfer No. 35 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: AQUATICS CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 6 / I / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.01.011 Hawaii County Band -Regular S&W $ 6,000 010.500.5502.01.01 1 West Hawaii Band -Regular S&W 10,000 O 10.500.5513.51.011 Aquatics Admin -Regular S&W 10,000 010.500.5513.61.01 1 Aquatics Pools -Regular S&W 6,000 010.500.5517.OL011 Culture & Arts -Regular S&W 23,000 TOTAL: $ 55,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.109 Aquatics Pools -Equipment Repairs $ 7,000 010.500.5513.62.1 12 Aquatics Pools -Mileage 3,000 010.500.5513.62.217 Aquatics Pools -Cleaning & Sanitation Supp 42,000 010.500.5513.62.235 Aquatics Pools - Misc Materials & Supplies 3,000 TOTAL: $ 55,000 EXPLANATION (Provide complete explanation): A transfer is needed to cover anticipated shortages in various Aquatics Pools OCE accounts. The Equipment and Repairs account is short as we experienced unforseen repairs to equipment at several pools. The Mileage and Auto Allowance account is short as staff travel was more than anticipated. The Cleaning and Sanitation Supplies account is short due to the high cost of calcium hypochlorite tablets. The Materials and Supplies account is short as expenditures were more than anticipated. Funds are available in the Salaries and Wages accounts due to vacant positions and delays in filling vacancies. SUBMITTED BY: d DATE: / ~ l~ partment Head ###}*************#**##k**k**#* }****##*##*###}##k#*#*****#fi*k*********}**}*fi*fi*#fi*##*##*************}**#*********#*** ACTION: /I~~R1~e~~~co~m~m~e-nd~Ap)proval _ Recommend Deferral _ Recommend Denial Signed: '~'?'~"""^~!1"~ DATE: JUN/2 ZQO4 Director of Finance /Approved _ Deferred _ Denied Signed: f\_~ DATE: 6 / Mayor Transfer No. 36 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Elderly Activities Division CONTACT: Harold Bugado PHONE: 961-8777 DATE: 06 / O1 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5519.71-011 EAD Recreation Regular Salaries & Wages $ 2,200.00 TOTAL: $ 2 200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5519.91-01 I EAD Special Programs Regular Salaries & $ 2,200.00 Wages TOTAL: $ 2 200.00 EXPLANATION (Provide complete explanation): Shortage in Special Program's S&W is due to the Recreation Technician II (#3468) hired in October 2003 starting at a higher step, SR-11(F), versus SR-11(A). The resulting shortage will be covered by Elderly Recreation Services excess in their regular S&W account. Funds are available due to the 5 1/2 month vacancy in the Program Director II (#3469) position. SUBMITTED BY: 5.~~ ~ DATE: ~ ,,Depart ent Head ACTION: Recommend pproval _ Recommend Deferral _ Recommend Denial Signed: DATE: JUN 2 ~UU4 Director o ante /Approved _ Deferred _ Denied Signed: DATE: ~ I ~ Mayor Transfer No. 37 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: PARKS MAINTENANCE CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 6 / 1 ! 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTACHED TOTAL: $ 209,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTACHED TOTAL: $ 209,000 EXPLANATION (Provide complete explanation): A transfer is needed to cover anticipated shortages in the Alae Cemetery S&W and Parks Maintenance OCE accounts. The shortage in the Alae Cemetery S&W account is due the backfilling of a position to replace an employee. Funds are needed in the Parks Maintenance base account to pay for unbudgeted repairs to facility projects. Funds are available in the Administration, Parks Maintenance and Elderly Recreation S&W accounts due to delays in filling vacancies and employees out due to workers compensation injuries. Funds are available in the various OCE accounts as expenditures were less than anticipated. SUBMITTED BY: DATE: ~ / ~,-Departm t Head T #####k#*###****************###############*###********########******###### ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ' DATE: ~UN / 4 ~OP~ Director of Fi nce Approved _ Deferred _ Denied Signed: ~~~~~klJ::~l/ 6 Y DATE: ~ / ~ / 6 4" Mayor Transfer No. 38 ~~z as"u FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.02.216 Alae Cemetery -Agriculture Supplies 2,500.00 010.423.5421.02.228 Alae Cemetery - M.V./Hvy Eqpt Parts/Supplies 1,000.00 010.423.5421.02.229 Alae Cemetery -Bldg &Constr Materials 1,500.00 010.423.5421.02.235 Alae Cemetery -Misc Material & Supplies 1,600.00 010.423.5421.11.011 Veterans Cemetery -Regular S&W 15,000.00 010.423.5421.12.112 Veterans Cemetery -Mileage 200.00 010.423.5421.12.115 Veterans Cemetery -Misc Contract Services 15,000.00 010.423.5421.12.216 Veterans Cemetery -Agriculture Supplies 1,700.00 010.423.5421.12.228 Veterans Cemetery - M.V./Hvy Eqpt Parts/Supplies 1,500.00 010.423.5421.12.229 Veterans Cemetery -Bldg &Constr Materials 800.00 010.423.5421.12.235 Veterans Cemetery -Misc Material & Supplies 1,100.00 010.423.5421.32.115 Rural Cemeteries -Misc Contract Services 2,100.00 010.500.5503.01.011 Administration -Regular S&W 10,000.00 010.500.5505.01.011 Parks Maintenance -Regular S&W 150,000.00 010.500.5519.71.011 Elderly Recreation -Regular S8W 5,000.00 TOTAL: $ 209,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.01.011 Alae Cemetery -Regular S&W 3,200.00 010.500.5505.02.111 Parks Maintenance -Rental of Equip 56,600.00 010.500.5505.02.115 Parks Maintenance -Misc Contract Services 51,200.00 010.500.5505.02.121 Parks Maintenance -Refuse Disposal 12,000.00 010.500.5505.02.216 Parks Maintenance -Agricultural Supplies 13,000.00 010.500.5505.02.228 Parks Maintenance - MV/Hvy Eqpt Parts 23,000.00 010.500.5505.02.235 Parks Maintenance -Misc Materials & Supplies 50,000.00 TOTAL: $ 209,000.00 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Recreation CONTACT: Arlene Miyake PHONE: 961-8740 ext 23 DATE: 6 / 7 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010 500 5507.02-104 Travel $ 1,500.00 TOTAL: $ 1 500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010 500 5507.06-480 Misc Equip $ 1,500.00 TOTAL: $ 1500.00 EXPLANATION (Provide complete explanation): Transfer is needed to purchase l OKW Gasoline Generator. T'he existing generator is unable to accommodate the usage of trap & skeet machines at the Trap & Skeet Range and is in need of repairs exceeding the cost of the previously described generator. The Recreation Division did not host the HRPA conference as planned this year. Instead the conference was held on another island thereby having additional funds available in 010 500 5507.02- 104. SUBMITTED BY: ! ~ ci-~ L ~G(~' DATE: ep~ ment Head ++#+#+####+i*#*###*******+*+**+++tk#* ACTION: Recommend Approval -Recommend Deferral Recommend Denial Signed: DATE: ~UN / ~ CD~4 Director o i e Approve _ Deferred _ Denied Signed: DATE: ~ / ~ / U~ Mayor Transfer No. 39 0 1- lE ii' Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: OFFICE OF AGING DIVISION: CONTACT: Brenda J.Isa PHONE: 961-8600 DATE: 06 / 07 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT (1) 010-41 I-5411.10-I IS AREA PLAN ON AGING OCE $ 12,389.50 (2) 010-41 I-5411.10-1 I S AREA PLAN ON AGING OCE 1,954.17 TOTAL: $ 14,343.67 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT (1) 010-411-5411.09.01 I AREA PLAN ON AGING S&W $ 12,389.50 (2) 010-411-5411.01-01 I OFFICE OF AGING REGULAR S&W 1,954.17 TOTAL: $ 14,343.67 EXPLANATION (Provide complete explanation): Transfer Fund for under budgeted S& W needs: (1) Caregiver Contractual hire paid through S&W instead of OCE. (2) New Hire at higher step than anticipated, budgeted hiring personnel at step A. SUBMITTED BY: (_~(.X~fjy`/~~ DATE: CS ~ Department Head **f**#**####f## ###************************************#******#***####4####f***#1f####11f###*****#***********###*#*#f ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial _ $ ZDDIF Signed: DATE: ~U~ / Director of Finance /ppr1oved ' 0An(,Y/ _ Deferred _ Denied Signed: ~~-'~~`~~NV' DATE: ~ ayor Transfer No. 40 21t~;. Form#:A-702 COUNTY OF HAWAII Revised: 07/07 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: 06 / 07 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5222.01-021 Fireworks Enforcement -Overtime S&W $ 335.46 010-221-5222.0E-106 Fireworks Enforcement - OCE -Printing 942.00 ti TOTAL: $ 1277.46 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5226.02-1 IS Trng & Voluntr Fire - OCE - Misc Contr Svc $ 1,277.46 TOTAL: $ 1,277.46 EXPLANATION (Provide complete explanation): All expenditures for the Fireworks Enforcement Accourt have been made for this fiscal period, leaving an excess balance. Funds aze needed in the Volunteer Account for Volunteer Firefighter physical exams in excess of budget projections, SUBMITTED BY: DATE: .JUN' ~ S 2{104 epartment Head **41,1,****************************************i******************#**************************** ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ DATE: JUN/ 9 2~U4 Director of Finance Approved ~ ~ ~ ~ _ Deferred _ Denied Signed: 0~' DATE: I 0 / 6' I Mayor Transfer No. 41 21 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Prosecutor DIVISION: Hilo CONTACT: Judy/Nancy PHONE: 961-0466 DATE: 6 / 9 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-271-5271.01-Oll Regular Salaries & Wages $ 80,000.00 TOTAL: $ 80,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-271-5271.02-I IS Misc. Contract Services $ 80,000.00 TOTAL: $ 80,000.00 EXPLANATION (Provide complete explanation): The Salaries and Wages Account has funds due to unfilled positions. The funds are needed in the Misc. Contracts Account due to the unusually high volume of expert witness fees and forensics for high profile cases. SUBMITTED BY: r~ ~ DATE: Ob / a ~ / a~ ep rtment He d •rr•>+a,~++~~::e~w ~wx~x+xx+~:~~*x+~ ++•rwx~k+*•+~+~.e~wx~:r+~~.~x+~ee~xs++~.reex++~.rr.w+x~w~~+x~+xe~rr~~++~~+~s~r.~~~a~~xa~~x~:fx+ ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~UN / 9 2~4 Director o ce Approved _ Deferred _ Denied Signed: ~ " " DATE: ~ / (O / ~ Mayor Transfer No. 42 2;;r,,;.