HomeMy WebLinkAboutCOM 0008.035 2002-2004 ~r a
Harry Kim -~~~'y William Takaba
Mayor ; ~ Director
Nancy E. Crawford
• A ~~N'+ Deputy Director
County of Hawaii
Finance Department
25 Aupuni S[ree[, Room 1l8 Hilo, Hawaii 96720
(808) 961-8234 • Pax (808) 961-8248
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August 4, 2004 J
The Honorable James Arakaki, Chairman, ~
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
July 16 through July 31, 2004
Attached is a Report of Transfers Authorized showing transfers made from July 16
through July 31, 2004. The report shows transfers relating to the fiscal year ended June
30, 2004. Copies of the approved transfer forms aze attached for reference.
If you need further information, please contact the department that requested the transfer.
Si//n~~cerely,
qtF A~ ~.J4,
Deanna Sako
Controller
Attachments
1
Comm. No. :~•3
Ref. Toe fs~
Hawaii County is an equal opportunity provider and employer. Ref. Doie
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Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE-MISCELLANEOUS DIVISION:
CONTACT: GARY TAKAMURA PHONE: 961-8489 DATE: 7 / 16 / 04
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-911-5911.04-341 Prov Compensation Adj-G $ 400,500.00
TOTAL: $ 400 500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.01-O1 l Fire Protection-Regular S&W $ 400,500.00
TOTAL: $ 400,500.00
EXPLANATION (Provide complete explanation):
Per request from the Fire Chief, to transfer funds to the Fire Department for unbudgeted collective bargaining
increases.
SUBMITTED BY: `w'~-mac DATE: / w / 04~
Dep tment H d
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: ~U~l 1 s Zp04
Director of Finance
/Approved Deferred _ Denied
Signed: DATE: JUI. /1 9 2Q04
Mayor
Transfer No. 69
j
Form tt:A-1o2 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Fire Protection
CONTACT: Gerald Makino PHONE: 961-8309 DATE: 07 / 15 / 04
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.01-011 Fire Protection -S&W, Regular S&W $ 66,000.00
TOTAL: $ 66,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
O10-221-5221.02-104 Fire Protection - OCE -Travel $ 10,000.00
010-221-5221.02-109 Fire Protection - OCE -Repairs & Maint. 46,000.00
010-221-5221.02-231 Fire Protection - OCE -Public Safety Supp 10,000.00
TOTAL: $ 66,000.00
EXPLANATION (Provide complete explanation):
There are sufficient funds in [his S&W account, net of this transfer, for fiscal year needs, after supplementation
of this account from the S&W contingency fund due [o collective bargaining increases not included in the
original budget because of [he delayed settlement of the Fire labor arbitration agreement.
Additional funds are needed in the OCE accounts to meet this fiscal year's operational needs. Travel funds
were used extensively for firefighter training, including Hazmat, terrorist related threats, and driver training.
Courses are usually held on Oahu and occasionally (but increasingly from previous years)on the mainland U.S.
Repair costs were extraordinary for fire equipment, and when necessary, replacement of same, and computer
software maintenance. Additional funds were needed to fund purchase of fire related supplies including
personal protective equipment replacements, foam, etc.
SUBMITTED BY: DATE: ~U(f 1 6 z~~4
partment Head /
***tfi*fififi***fi#ififi******* fifi***#******###k##*fifi******************#***ii*iiii************fifififi#fififi*#iii*i*i**********fi*
ACTION: ~ Recomifiend Approval _ Recommend Deferral Recommend Denia9l
Signed: DATE: ~U~ 1 s ~U04
Director of Finance
Ap ved Deferred _ Denied
Signed: ~ DATE: JUL 1 9 ,004
,,,Mayor
Transfer No. 7~
Form u:.o-to2 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION
CONTACT: DIANE M. SHIRO PHONE: 961-8463 DATE: 06 / 30 / 04
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.173.5173.01.011 Public Works Adminisfration - S&W, Reg. $ 84,430.41
TOTAL:gg4.430.41
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.233.5233.02.165 Flood Control - OCE, Misc Contract Svcs. $ 84,430.41
TOTAL: $ 84,430.41
EXPLANATION (Provide complete explanation):
Funds available in PUBLIC WORKS ADMIN-S&W due to vacant positions.
Funds needed to cover FLOOD CONTROL - MISC CONTRACT SERVICES expenditures resulting from
excessive debris removal in various districts and an unanticipated drywell reconstruction project in North Kona.
SUBMITTED BY: - ~ c'~~~ DATE: ~ / Z 3 / dQ¢
Department Head
#**#4****#******##*#*##*******
ACTION: _ Recommend Approval Recommend Deferral _ Recommend Denial
Signed: _ DATE: ~U~ 2 3 ~j004
Director of Finance
Approved _ Deferred Denied (rr/
Signed: DATE: ~ / a~ 'r
Mayor
Transfer No. 71
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Administration
CONTACT: Nancy Crawford PHONE: x8092 DATE: 7 / ~7/~
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010. ]21.5121.02.115 Finance Admin - Misc Contract Services $ 10,000.00
TOTAL: $ 10,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5121.01.01 ] Finance Admin -Salaries & Wages $ 10,000.00
TOTAL: $ 10,000.00
EXPLANATION (Provide complete explanation):
Funds are available in Miscellaneous Contract Services because costs for appraisal services were less than
anticipated. Additional funds are needed in Salazies & Wages to cover the cost of contracting a Project Manager
for the FRESH computer conversion project.
SUBMITTED BY: ~ DATE: ~ / °27
apartment Head
x<+~.t++,~aaw+~+sx~.rk~~+a~~~+r.~+~e +s~ +~+<tr~~.tfxk~+eea++ ~~~~~~~xw~e~wer.+r.e:e~ek~~ax~~.t~+~.t~~x+xf~~.t~~.t:tx~ax++~+~~r.++,r+i~:r.~~+
ACTION: ~ Recommend Approval Recommend Deferral _ Recommend Denial - /
Signed: ~ ~ ~/~-p,~./~arZ' DATE: 7 / Z~ / ~ `1"
irect r of Finance
/Approved l,~ ~ p _ Deferred _ Denied
Signed: " 0 DATE: ~ / /O~
ayor
Transfer No. 72
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks & Recreation DIVISION: Recreation
CONTACT: Arlene Miyake PHONE: 961-8740 ext 23 DATE: 6 / 30 / 04
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
O10 500 5509.02 225 Recreation - Edu Recr Scien Supplies $ 2,200.00
TOTAL: $ 2,200.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 500 5507.02 114 Recreation -Electricity $ 2,200.00
TOTAL: $ 2,200.00
EXPLANATION (Provide complete explanation):
Transfer is needed to cover unexpected increase in electricity expenses due to high usage of facilities.
SUBMITTED BY: C DATE: ~
~Depa ment Head
********i******************** ***#******************************i#**#*****i**********i********##*ii***********ti****
ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~ DATE: ~U~. 2 s X004
irector of i ante 4
Approved _ Deferred _ Denied
Signed: DATE: ~ / Z~ / D
ayor
Transfer No. 73