HomeMy WebLinkAboutCOM 0272.008 1996-1998
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SPECIFICATIONS
1. GENERAL. The Contractor shall furnish all necessary labor,
equipment, transportation, appurtenances to remove and dispose
of existing and future junked vehicles, "white goods"
(appliances such as refrigerators, ranges, washing machines,
etc.) and waste metal from the island of Hawaii for a twelve
(12) month period, exclusive of mobilization time.
a. The Contractor shall have the exclusive right to salvage all
scrap metal, such as junked vehicles, appliances and all
other forms of scrap metal from the County facility
designated. All materials so processed by the Contractor
shall become its property and responsibility upon removal
from the County facility.
b. Processed metals or other materials if stored at the
respective landfills shall done so in an orderly fashion and
shall meet with the approval of the County.
c. The Contractor shall be responsible for hazardous liquids
and/or materials, oils, batteries and other items regulated
by the State Department of Health normally found within
vehicles, appliances and other similar items. Such
materials shall be handled and disposed in a manner
complying with all applicable County, State and Federal
rules, regulations and laws. Should any other hazardous
liquids and/or materials be encountered or discovered, the
Contractor shall be responsible for isolating and
identifying such materials and shall immediately notify the
County of its existence and location. Thereafter such
wastes shall become the responsibility of the County.
d. The Contractor shall be responsible to take all measures
necessary to secure his inventory materials, equipment and
Facilities while on County controlled properties.
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e. The Contractor shall be responsible for all aspects of its
operations and for complying with all applicable County,
State and Federal, rules, regulations and laws.
f. The contractor shall be responsible for obtaining all
necessary governmental permits for all phases of its
operations within ten (10) days of notification'of County's
intent to award a contract.
g. The Contractor's processing facility need not be located at
County landfills. However, should a separate facility be
constructed, the Contractor shall accept all vehicles towed
by the County or private individuals to its facility.
h. Unusable non-hazardous materials arising from his operations
may be disposed in the working face of the County landfill,
however, the Contractor shall make every effort to recycle
such materials.
i. The Contractor shall submit an operations plan with its bid
submittal, which, as a minimum, shall include:
(1) The number and descriptive function of each piece of
equipment or vehicle available for the operations.
(2) The number of employees on site intended for the
operation.
(3) A general description of the means of removal of the
junked vehicles and materials from the County of Hawaii.
(9) The method of shipping processed metal off the island
along with estimated weekly tonnage, shipping schedules
and intended destination of the processed metal.
SPECIFICATIONS - 2
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(5) Whether operations will be simultaneous or alternating
between the two landfills and whether private property
or an area within each landfill will be utilized. if
County facility is to be used, an indication of space
needed and plot plan of equipment, processing and
storage areas shall be included.
j. It shall be the Contractor's responsibility to collect all
freon from vehicles, refrigerators and other appliances.
The Contractor shall handle and dispose of all freon in a
manner complying with all applicable County, State and
Federal regulations and laws.
k. Any retail activity involving junked vehicles and/or
salvaged parts sales is prohibited on County property. All
activities involving dismantling parts of junked vehicles or
dismantling parts of appliances for the purpose of resale of
individual parts is not a part of this contract and shall be
prohibited from taking place on County property.
1. All vehicle tires attached to junked vehicles shall become
the property of the Contractor and shall be prohibited from
being disposed of in any County landfill or transfer station.
m. It shall be the Contractor's responsibility to remove normal
garbage, trash, greenwaste or other unwanted material found
in or attached to the junked vehicles, "white goods" and
miscellaneous metals. The separated trash and garbage,
etc., if found to be non-hazardous, shall be delivered to
the working face of the landfill by the Contractor at the
Contractor's expense; transfer station facilities will not
be used.
SPECIFICATIONS -
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2. LOCATION. The Contractor shall remove and dispose of existing
and future junked vehicles and waste metal as specified herein
at the Hilo Landfill, Tmk: 3rd Div. 2-1-13:150, Wdiakea, South
Hilo, Hawaii and the Kona Landfill, Tmk: 3rd Div. 7-9-08:16,
Kealakehe, North Kona, Hawaii. Approximate location of the
waste metals are shown on the attached Exhibits "A" and "B".
3. SiUHMITTALS. After contract award and prior to the start of any
operations, the successful bidder shall submit two (2) sets of
the following to the Solid Waste Division, Department of Public
Works, County of Hawaii.
a. WORKING HOURS. Working hours shall be established between
the hours of 6:30 a.m. and 6:30 p.m. The Contractor's
working hours, including any revisions which may occur
during the course of this contract, shall be submitted to
the County 48 hours before the commencement of any work.
b. AUTHORIZED REPRESENTATIVES. 48 hours prior to the
commencement of any work, the Contractor shall submit to the
County the names, addresses and telephone numbers of at
least two (2) authorized representatives who may be
contacted at all times.
c. OPERATING PLANS. Operating plans as submitted with the
proposal shall be included. Any changes shall be submitted
in advance and approved in writing by the Department of
Public Works, in advance, prior to any enactment.
d. CONSTRUCTION PLANS If County properties are used by the
Contractor, any changes to the plot plan detailing the
siting of equipment, storage areas, facilities, utilities
and security measures to be installed shall be submitted for
review and approval.
SPECIFICATIONS - 4
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4. SERVICES OF THE COUNTY. The County shall, without cost to the
Contractor, through the Department of Public Works and other
appropriate Departments provide the following:
a. Cooperate fully with the Contractor.
b. Place at the disposal of the Contractor all pertinent
information and maps which it may have in possession or to
which it may have access.
c. Determine the areas within the Hilo and Kona Landfills which
may be used by the Contractor for his operations and to
provide survey work to properly delineate such areas.
d. Assist in providing necessary public information and other
support necessary to enable the Contractor to perform the
terms of his contract.
The County shall be under no obligation to guarantee the
quantity of existing or future scrap metal located at a landfill
or any other properties. Nor will the County be responsible for
the security or safety of the Contractor's inventory of
materials, supplies, equipment, facilities or personnel.
5. DEMEANOR. The Contractor and his employees shall be expected to
be courteous and polite in all dealings with the public.
Confrontations should be avoided and all responses to questions
and comments should be polite and unabusive.
6. COMPENSATION. The County shall pay the Contractor on a monthly
basis at the rates set forth herein based upon proper invoices
to be accompanied by:
1. A certification indicating the total tonnage of scrap metal
removed from the appropriate County location, weighed on a
SPECIFICATIONS - 5
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State of Hawaii certified scale by a State of Hawaii
registered Weigh Master. No payment of any kind shall be
made for material which has not passed through a County
landfill.
2. A certification indicating an equal total tonnage of scrap
metal received and accepted at a location not within the
County of Hawaii, weighed on an appropriately certified
scale by an appropriately registered weigh master.
The County shall at all times have the right to determine that
material is in fact being removed from landfill locations and
delivered and accepted by appropriate depositories and/or users
of scrap materials. Any breach of the above stipulation will
call for immediate cancellation of the contract and application
of the performance bond to insure that scrap material has been
properly disposed. Payments shall be made monthly, within 30 to
45 days following the delivery of a billing or statement with
proper attachments, in quadruplicate, to the using agency. NO
PAYMENT OF ANY KIND WILL BE MADE WITHOUT PROPER DOCUMENTATION AS
TO BOTH THE REMOVAL OF MATERIAL FROM THE COUNTY OF HAWAII AND
THE DELIVERY AND ACCEPTANCE OF A LIKE AMOUNT OF MATERIAL AT AN
APPROPRIATE LOCATION ELSEWHERE.
In addition to payments made by the County, the Contractor shall
be entitled to retain any and all revenues generated by the sale
of the scrap metal, parts, etc., HOWEVER, PROCESSING OR
DISMANTLING SCRAP METAL PARTS OR VEHICLE PARTS FOR RESALE IS NOT
A PART OF THIS CONTRACT AND SHALL BE PROHIBITED FROM TAKING
PLACE ON COUNTY PROPERTY. SALE OF SUCH ITEMS SHALL LIKEWISE BE
PROHIBITED ON COUNTY PROPERTY.
7. LIAISON WITH THE COUNTY. The Contractor shall maintain close
liaison with the County. The Contractor shall cooperate with
and assist the County whenever possible. -The Contractor shall
however, in no event be deemed an agent or partner of the
County; and shall not represent itself to the public as such
while performing its duties.
SPECIFICATIONS - 6
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8. CONTRACT EXPIRATION: At the conclusion of this contract, or
upon notice of cancellation for cause as provided for herein.
the Contractor shall cause all of its personnel, material,
equipment and any and all other property of Contractor to be
completely removed from County property within thirty (30)
calendar days after either the scheduled contract aspiration
date or the notice of cancellation. In the event Contractor
fails to completely remove all its property, a $500.00 per day
storage charge will commence upon the 31st day and, if not
" remitted by the Contractor, shall be deducted from any available
balance of performance bond or payment due for removal of
material.
9. QUALIFICATION OF BIDDERS: All bidders shall have a minimum of
two year experience in car crushing, metal recovery, recycling,
scrap yard operation or the like. All bidders must include a
resume of their applicable experience with their bids.
10. EVALUATION: Award of contract, if any, shall be based on the
sum of unit prices for the first year of operation times 7,000
in the case of Hilo and times 5,000 in the case of Kona. The
option year bid will not be considered in evaluating bids.
11. OPTION YEAR AND ADDITIONAL RENEWAL: Contractors may offer to
continue services as specified for an additional twelve (12)
month period. Assuming satisfactory performance, it is the
intention of the County to renew the price-term agreement to
fulfill future needs. Contractors need not provide such a
quote, and should they elect not to the lack of an option year
quote will not be a consideration in making an award. The
County shall retain the right to call for new bids at the end of
the original contract year, regardless of what may or may not
have been provided for in the option year.
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11. OPTION YEAR AND ADDITIONAL RENEWAL (Contins~edl: Bidder's may
also offer additional years services for up to five years
exclusive rights to scrap metals. Such bids must include either
firm pricing or a price to be compared to a nationally
recognized "benchmark" price for scrap steel for purposes of
future payments.
Bidders who offer such options shall attach them on a plain
sheet containing all relevent prices, conditions, etc., and a
copy of a published benchmark document showing the price at
which future years shall be indexed to.
12. PRE-BID CONFERENCE: A Pre-Bid Conference will be conducted at
9:00 a.m., Monday, November 1, 1993, at Finance Department
Conference Room, 25 Aupuni Street, Hilo; attendance is
recommended but not mandatory. All potential bidders are
advised that there shall be no verbal changes to these
specifications, special provisions or other proposal sections.
Any significant changes or explanations arising out of the pre-
bid conference shall be written in addenda which will be
furnished all holders of bid documents and will be the only
changes to be considered.
SPECIFICATIONS - 8
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BID 1480 - EXHIBIT A
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6ID 1480 - EXHIBIT B °
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SPECIAL PROVISIONS
1. All bids shall be made on the blank form of the Proposal annexed
hereto and shall be signed by the Bidder with its business
address and telephone number.
2. All bid prices including the Unit Bid Price shall be inclusive
- of all applicable taxes, including General excise and Use tax.
3. The County reserves the right to reject any and all bids and to
accept the bids in whole or in part as best suited in the
interest of the County, giving due consideration to price,
proven dependability, and the qualifications of each bidder with
respect to ability to serve the County.
4. The Director of Finance reserves the right to waive and/or
accept any minor deviations from the specifications, if in his
opinion, such a waiver will be in the best interest of the
County and that such waiver shall not affect in any way the
objectives of this contract.
5. The Bidder shall list on a separate sheet of paper any
variations from, or exceptions to, the conditions and
specifications of this bid. This sheet shall be labeled
"Eaceptions(s) to Bid Conditions and Specifications""and shall
be attached to the bid at the front.
6. The Director of Finance may, at any time, require a bidder to
prove that it has or is capable of acquiring adequate equipment,
facilities and personnel to perform the work required by this
Contract. The Director shall be the sole judge of the
qualification of any bidder and his decision is final.
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7 The Director is authorized to investigate the financial status,
experience, equipment and records of each bidder. The Director
is further authorized to require any other appropriate evidence
and information from any bidder that relates to its ability to
perform its obligations under this Contract.
8. All bids received will be time-stamped and deposited in the
locked bid box of the Purchasing Division until the'hour of bid
opening. Bids that are mailed must arrive in the Purchasing
Division before the time of opening; bids received after the
hour of opening will be returned unopened to the sender. The
bidder is solely responsible for the timely arrival of its bid.
9. The successful bidder must execute and submit with the final
invoice for payment, the Non-Gratuity Affidavit, duly notarized.
10. All Contractors must apply to the Hawaii State Tax Office for a
tax clearance and submit approval to the County using agency
before final payment can be made.
11. This being a price term agreement, Section 3.3 of the General
Conditions is hereby amended to require an amount of $50,000.00
as a performance bond. Said performance bond shall remain in
full force and effect a minimum of two (2) years following the
completion of the contract, including any optional years
accepted.
12. The Contractor agrees to indemnify and hold harmless the County,
its officers, agents, and employees from any and all actions,
claims, proceedings, costs, fees, damages, and losses resulting
from injury to personnel or private property arising out of or
in connection with the labor and services to be performed by the
Contractor under this Contract, including but not limited to
claims for injuries to the Contractor's agents, servants,
employees or other persons, or property.
SPECIAL PROVISIONS - 2
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13. Prior to the execution of this agreement, the Contractor shall
furnish evidence of insurance coverage by submitting to the
Director of Finance a liability policy, including coverage of,
but not limited to, automotive liability, general liability and
workers compensation insurance. Liability limits shall not be
less than $1,000,000.00 for bodily injuries per occurrence and
not less than $50,000.00 for damage to property per occurrence.
The County shall be named as additional insured on all
automotive and general liability policies and certificates to
that effect must be provided the Director of Finance prior to
beginning work under this contract.
14. Any contract entered into as a result of this bid proposal shall
be signed by a person authorized to sign and be duly notarized.
Additionally, if the Contractor is a partnership or corporation,
a copy of the appropriate partnership or corporation resolution
authorizing that individual to enter into contracts on behalf of
the partnership or corporation shall be provided by the
contractor with its eaecuted contract and performance bond, if
any.
15. No action or proceeding involving this contract shall be
commenced by either party except in the Circuit or District
Courts of the Third Circuit, County of Hawaii, State of Hawaii;
nor shall any action commenced in such court be removed or
transferred to any other state or federal court.
SPECIAL PROVISIONS - 3
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GENERAL CONDITIONS
GENERAL CONDITIONS INTENDED TO COVER: The applicable general
conditions shall govern as set forth herein.
SECTION 1 DEFINITION OF TERMS
~1.1 COUNTY: The County of Hawaii
1.2 DIRECTOR OP FINANCE: Director of the Department of Finance
or the Deputy Director of Finance and any Acting ,Directors
of Finance.
1.3 PURCHASING AGENT: The responsible officer of the Purchas-
ing Division o the Department of Finance who will person-
ally, or through authorized representatives, give all
explanations and directions necessary for the satisfactory
performance of the contract to be entered into with the
County of Hawaii in connection with these specifications.
1.4 BIDDER: Any individual, firm, or corporation submitting
a proposal and acting directly or through a duly authorized
representative.
1.5 CONTRACT: The written agreement covering the performance
of the Contractor. The contract shall include the Notice
to Bidders, the Proposal, Specifications, and Contract
Bonds; also any and all supplemental agreements amending
or extending said contract.
1.6 CONTRACT BOND: The approved form of security furnished
by the Contractor and his surety to guarantee performance
in accordance with terms of the contract.
1.7 CONTRACTORS: The person or persons, co-partnership or
corporation, private or municipal, who have entered into
a contract with the County, as party or parties of the
second part or his or their Legal representatives.
1.8 PROPOSAL FORM: The approved form on which the County
requires formal bids be prepared and submitted.
1.9 PROPOSAL GUARANTY: The cash or check or bidder's bond
accompanying the proposal submitted by the bidder, as
a guaranty that the bidder will enter into a contract
with the County, if it is awarded to him.
1.10 SPECIFICATIONS: The directions, provisions, and require-
ments contained herein pertaining to the method and manner
of performance.
1.11 PURCHASING DIVISION: The Purchasing Division of the
Department of Finance of the County of Hawaii, as created
by law, also sometimes referred to as "Purchasing Office".
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COUNTY OF HAWAII ~ RourING:
PARTIAL DELIVERY RECEIVING REPORT ,.CONTRACTS: PaNalBFinal Paymenb serve
tlirectry to Accounts Dhnaion
2. PURCHASE Pedlel8 Final Paymenb serM
ORDERS: to tlw PurcMning Dlvieion.
'ENDOR: HAWAII RF7CYCLIAIG PAGE OF
91-056 HANUA ST REQUISITION
NUMBER
EWA BEACf1 HI 96707 APPROVED rosTeo
DATE PURCHASE ORDER/CONTRACT NO. VENDOR NO. ACCOUt~lT NUMBER TOTAL THIS DELIVERY
FUND DEPT. BA~SUB-EL OBJECT
2/27/97 94100 316218 075 641 5641.02 115 42,524.35
D E S C R I P T I O N
14th Payment Consultant Contract
Supplement~f Agesnent #5 Bid 1480
RanoVal & Disposal of Junked Vehicles & Waste Metal
Irrvoice # 97-002 for January 1997
TRUCTIONS TO USING AGENCY.
I. All delivery recelpls must be signed M' Ibe person receiving goons.
2. Invoices MUST Da apProvetl, and Partial Delivery Repod MUST be signetl belora payment can be matle. BALANCE AS OF THIS DATE
~ ~ 47,870.16
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PERSON AUTHORIZED SIGN
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HAWAII METAL RECYCLING CO.
91-056 Hanua Street
Kapolei, Hawaii 96707
Phone (808) 682-5810
Fax (808) 682-0604
JANUARY 30, 19 97
SOLD TO: COUNTY OF HAWAII
SOLID WASTE DIVISION INVOICENO.HMR97-002
108 RAILROAD AVENUE CONTRACT NO. BID PROPOSAL N0.148i
HILO, HI 96720 ,
TERM: UPON RECEIPT ;
REY3SED
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BILLING FOR THE REMOVAL AND DISPOSAL F JUNKED
VEHICLES AND WASTE METAL FROM THE COU TY OF HAWAI
FOR THE DEPARTMENT OF PUBLIC WORKS, C LINTY OF HAW II
IN ACCORDANCE WITH THE TERMS AND COND TIONS OF
BID PROPOSAL N0. 1480:
DATE NET TONS LOCATION
JANUARY 1997 2,044.44 HILO 20.80 N/T X42,52 .35
TO REVISED INVOICE DATE JANUARY 23, 1 97
RPPR ~i~i?s
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WAIT METAL RECYCLING CO.
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Rcport No. 0Ci4-9~ (Jaddendinn )
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This report ie provided to clarify initlai report 004-97. in the initial report the
cargo loaded xae described as increment #1- 2,130 short tons anfl increment #2- 1,415
short tone. The total cargo was 3.545 short tons.
The cargo type of each ir~rement was:
Increment #1 -Heavy melting steal.
Increment #2 -Bales.
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46208 Kahuhipa Strlst, Sullc Z01, Kmlrolm, Hxwati 96944-3944 • Talaphano (808)236-0017 • Tclex RCA TY~L6.305 T)AVS HR • PAX (BIXp23fr031H
hM opal YYwtd whieal le Ik avMnen Nu If Yundnwmdandaxrted IYN KIk,lIda01/xenera•ywewYeraany ampleyy tkfanfYVndef anY drtumeYlvau wkC•everlvb Iald rtepm~mY
In•q w•y Mryert.,a Yiui~rnnl, IM ub nr ublly.~ mefnr any bam,-y, snnY.bM1 M.,.p...nnalYe, m nx.e.e•rt..e M Ilde,ep,ul, re tlu! ab. use tlaY bPert elullbvam/eund b be an
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FEB 71997
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COUNTY OF HAWAII RotmND:
PARTIAL DELIVERY RECEIVING REPORT L. CONIAACTS: PeraalSFlnel Payments sentl
Directly to Aaounts Division
2. PURCHASE Pertlal B Pinel Peymenh send
ORDERS: la Me PurcMahp Diviebn.
ENDOR: HAWAII METAL RECYCLING COMPANY PAGE OF _
91-056 Hanua Street REQUISITION
NUMBER
APPROVED POSTED
Ewa Heach HI 96707
GATE PURCHASE ORDER/CONTRACT NO. VENDOR NO. ACCOUNT NUMBER TOTAL THIS DELIVERY
FUND DEPT. BASUB-EL OBJECT 74, 927.84
11/20/96 94100 316218 075 641 5641.02 115 ZYX~CXg /
D E S C R I P T I O N
13th Pay~lent Consultant Contract
Supplementary Agreement No. 5 Bid 1480
Removal & Disposal of Junked Vehicles 1H Waste Metal
Invoice #96-049 for month of October 1996
TRUCTIONS TO USING AGENCY:
i. All tlelivery receipts must oe slgne0 Dy Ifro person receMng goaLV.
!.Invoices MU Ee eppove4 and Partial Delivery Report MUST Ee signetl oafore payment can ire made. BALANCE AS OP THIS DATE
~~JI 90,394.51
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PERSON AUTHORIZED TO SIGN , tOM6
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HAWAII METAL RECYCLING CO.
91-056 Hanua Street
Kapolei, Hawaii 96707
Phone (808) 682-5810
Fax (808) 682-0604 OCTOBER 31 , 96
19 -
SOLDTO: COUNTY OF HAWAII INVOICENO.HMR 96-049
SOLID WASTE DIVISION
108 RAILROAD AVENUE CONTRACT NCB ID PROPOSAL N0. 148i
HILO, HI 96720
TERM: UPON RECEIPT
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BILLING FOR THE REMOVAL AND DISPOSAL OIIF JUNKED
VEHICLES AND WASTE METAL FROM THE COUt~ITY OF HAWAI
FOR THE DEPARTMENT OF PUBLIC WORKS, COIIUNTY OF HAW II
IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF
BID PROPOSAL N0. 1480:
DATE NET TONS LOCATION
OCTOBER 1996 3,602.3 KONA $20.80/N.T $7419 7_84
APF O ED, .
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HAWAII METAL RECYCLING CO.
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Report Ho. 51-96 ~e
This is to certify the undersigned attended the barge Billie K. c`Sur
during the period 24 Dct - 29 1996.
On the 24th of October an unloaded barge survey and a barge Condition Survey were
conducted at pier 28 Honolulu Harbor. The barge had a trim of 2 inches by the stern
and an unloaded draft of 2' 9b" .
The results of the condition survey were as follows.
There was a thin layer of sand covering most of the deck of the barge.
(2) The tie down pits were filled with sand.
(3} Forward of the ramp on both sides of the barge there were areas where the sand was
{r" to i" deep. These areas were approximately 20 ft by 20 ft. on eneh side.
This is not considered weight significant.
(4) At the end ramp the wood is damaged in an area about 18' by 27'.
(5) On the starboard side the bulkhead has 5 small holes which were probably casued
by the tip of a forklift blades.
(6) On the STBD side aft of the ramp, there is a large tear in the bulkhead metal.
(7) The after corner of the ramp opening on the STBD side is bent.
(8) On the STBD slde near the first vertical stiffener, there is a rip 1n the metal.
(9) Two of the side drain holes aft of the ramp on the STBD side are bent out
significantly.
(10) Dn the port side the aft corner of the ramp opening is bent and ripped.
(11) Forward of the ramp opening on the port side the metal is bulged out where a
vehicle may have hit the side.
The above is not all inclusive of dents nicks etc. but describes the more mador
conditions.
The barge proceeded to Kawaihae and loaded "hea~Dxap metal. An interim draft
survey was conducted and it was determined that~178.8//short tons of "heavy metal"
had been loaded. Loading then continued and on ~omisletion the barge proceeded
to Pier 1 at Barbers Pt., HI where a full loaded draft survey was conducted on
28 October 1996.
The barge had a trim 6y the stern of 6" and a list to starboard of 19". The mean
draft was 9' 9M". At the time of the survey a hydraulic picker weighing 65 tons and
a shear weighing 12 tons was aboard.
The total caE~ead~d in Kawaihae after the weight of the above equipment was
deducted wa 3,602.3 hort tons.
The second increment of cargo loaded was~28~ Z3.5,~short tons.
Survey conducted and report submitted without pre,)udice.
I~~G'--V.~.
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