COM 0416.000 1996-1998 - Laserfiche WebLink

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r Attachment 3 6. Refund Payments for Services not Authorized. AWARDEE agrees to refund all payments received from STATE for any family or individual or unit of service which was not authorized by STATE. Such refunds shall be made within fifteen (15) calendar days of written notification by STATE. Should the refund not be forthcoming due to a disagreement between both parties, such dispute shall be submitted to the Director for resolution. 7. Reporting Penalty. Should AWARDEE fail to file the written Activity and Expenditure reports with STATE on or before the required date, STATE is authorized to withhold funds owed to AWARDEE until such time as the reports are acceptable and placed on file with STATE. 8. Method of Payment. a. Payments shall be made to AWARDEE quarterly, at the beginning of each quarter, for services to be provided in accordance with this Agreement. The first advance payment will be made for the quarter which commences on July, 1997, upon submission of an invoice received from AWARDEE, specifying to the satisfaction of STATE, that the work under this Agreement will be performed in conformance with the Agreement and that AWARDEE is entitled to receive the amount payable under the terms of this Agreement. Payment for the subsequent quarters will not be processed until the receipt and preliminary approval by the STATE of the Quarterly Activity and Quarterly Expenditure Reports due no more than 30 days after the end of the previous quarter. All chazges shall be supported by statements indicating who AWARDEE provided services to and types of services AWARDEE rendered. The STATE shall withhold paymenu of approximately one-twelfth (1/12) of the total compensation from the last month of each fiscal year until final settlement of this Agreement. b. The invoices, original plus two (2) copies, shall be on forms approved by STATE. Invoices shall include AWARDEE's name shown in Agreement, the Agreement number, and a detailed breakdown of AWARDEE's chazges. c. After the initial payment, written requests for payment shall be followed by the iarterl Activity and Expenditure reports required under this Agreement. The reports shall be reviewed by STATE and shall be subject to STATE's preliminary determination of appropriateness, and permissibility of the reported expenditures. STATE's preliminary determination of appropriateness and permissibility of the reported expenditures shall be subject to later verification and subsequent audit. -2-