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Home My WebLink AboutCOM 0124.035 2004-2006 Department of Finance Ol/O6/OS Forth#:P-I10 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tyson. PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: Juae 30, 2006 ITEM: Civil Engineer III PRIORITY 3 If Position, Position (n/a) Salary Range: Annual Salary: $43,092 BUDGET Original: (n/a) Proposed: $ Net Request: $90,464 DIVISION: SOLID WASTE ACCOUNT see attached JUSTIFICATION (Include how Obiectives and Program Measures will change if approval is given): The Solid Waste Division (Divisionl requests to add a Civil Engineer III Dosition The costs associated with this new bosition chess a computer vehicle and c nnli c arP included with this request The Division is resnoncibl for the maintenance a_nd on ration of twenty-one (211 trancfPr tations or convenience center th maintenance monitnr;r,n and oneration of the outh Hilo 4anit~irv andfill the oneration of the West Hawaii Sanitary T andfill and the monito~n and mainten n~P of two (21 inactive landfill (Kail a T andfilUOld Waimea Dumbl h~+h of n hick currently r eri n e u b urfacP fires and hose a real t rest b~public he_ alth~nrl aaf .tom a»rl .,r~„Prt~, r~;.,;~;~.. onerationc re b .rfn,-rt,PA 365 days her year and in 1„d m r en v r cnon a on ration relative to fire sunbression or chemical releases at Division fa ilities The Division i currently re Honsibl for comHlvin w;th rwenty four (241 solid waste management Hermits iccnPA t,., rhP 4tate of Hawaii Debartm nt of Health (DOHI DOH solid waste m na P,r~~nt roermits include provision for ( mop other thin 1 monitorin and seborting maintenance endro_~nental monitorine and oberationa] a ivitie Diyic; n oneration taff lack the qualification ne .P<sarv to suHHOrt Hermit comnlianc ffortc nd th technical knowled e necessary to ontimi P th o ~ a Tonal efficiency at County olid waste mana Pment facilitie In addition the Divic;nn lacks qualified Her onnel nec arv to ad auately monitor contract combliance with local vendors and otheir~rofessional service broviderc I ark of adern ate ontra t monitorin results in reduced con rare efficiency and increa ec the potential for contractor claim The Division require this H~ition in order to maintain technical ubbort for all Division oneration and in order to sunbort comHliartce efforts relative to olid wa t mana ement and associated Division contracts. The Division currently lacks field en ineerin sunnort ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.'~b~• I ` • • Ref. Ta re>~"'° Ref. Uate FUND 085 SOLID WASTE FUND ATED EXPEN DEPT 601 SOLID WASTE _ _ Field En BASE.EL ACCOUNT Su I. OBJ DESCRIPTION Re nests 5604 LANDFILLS _ 5604.01 LANDFILLS SSW _ SALARIES & WAGES 011 REGULAR S&W A. HILO - CEIII 8 CLERK II 43,092 5604.02 LANDFILLS OCE CONTRACTUAL SERVICES 102 TELEPHONE D. HILO ADMINISTRATION 900 227 COMPUTER & OFFICE SUPP A. COMPUTER SUPPLIES 200 B. OTHER SUPPLIES 250 5604.06 LANDFILLS EQPT EQUIPMENT 449 MOTOR VEHICLE J. Utili Vehicle -FIELD ENGINEER 25,000 454 COMPUTER EQP7 & SOFTWARE A. 3 COMPUTERS 3,000 B. SOFTWARE/LICENSES 1,000 480 MISC EQUIPMENT K. MOBILE RADIO (1) -SUV 2,800 DEPT 601 SOLID WASTE 5802 FRINGE REIMB 5802.81 PENSION ACCUMULATION-LF OTHER CHARGES 341 MISC. CHARGES A. PENSION ACCUMULATION 5,925 5602.84 FICA EMPLOYER SHARE - LF OTHER CHARGES 341 MISC. CHARGES A. FICA EMPLOYER SHARE 3,297 5802.88 EMPLOYEE HEALTH PLANS-LF OTHER CHARGES 341 MISC. CHARGES A. EMPLOYEE HEALTH PLANS 5,000 FUND 085 _ TOTAL fi 80,464 SOLID WASTE FUND 116/2005 Page 1 of 1 9epartment of Finance 01/06/05 Fann#:F-I10 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tyson PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: June 30, 2006 ITEM: 6 Equip. Operator III, 4 Transfer Station Attend. PRIORITY 1 If Position, Position (n/a) Salary Range: Annual Salary: $ BUDGET Original: $ (n/a) Proposed: $ Net Request: $434,915 DIVISION: SOLID WAS7CE ACCOUNT see attached JUSTIFICATION (Include hol~v Oblectives and Program Measures will change if approval is given): The Solid Waste Division (Division) reouests to add three (3) Equipment Operator III and two (2) Transfer Station Attendant positions (each) to the Kohala and Kona basevards Both basevards are responsible for the maintenance and operation of solid waste transfer stations or convenience centers. Tn addiition both basevards are responsible for the maintenance and monitorinv of two inactive landfills (Old) Waimea Dump/Kailua Landfill). Both inactive landfills represent threats to public health and safety and property due to the presence of oneoinv subsurface fires Solid waste veneration is increasinv islandwide Waste increases in West Hawaii have exceeded the Division's ability to maintain compliance with State of Hawaii Denarhnent of Health (DOH) solid waste management pennit reauirements established for each convenie ce center Additionally. increased traffic experienced throuvhout West Hawaii prevents basevards from maintaininv normal operations at assigned convenience center;~ with current staffing levels Both basevards lack sufficient staff to adequately monitor and maintain the inactive landfills located within their respective districts Approval of these additional ' i 'v' i a' e ' c n operations. comply with DO]3~ermit reauirements and minimize threats from subsurface fires at the Old Waimea Dump and Kailua i.andfill Dental nfthe rrmiPSted nos;t;ens sPVerely threatens the Division's ability to overate r~nvPnience centers and may result in temnorarv closures of convenience centers located in West Hawaii Additionally without sufficient staff to perform monitoring and maintenance activities at the twn ;nartiye landfills the potential for surface fires and landfill vas exposure will increase. ? APPROVED: $ ? DENIED ? DEFERRED: NoTes: DATe: (Use continuation sheets as necessary.) Page: FUND 085 SOLID WASTE FUND DEPT 601 SOLID WASTE O s Staff BASE.EL ACCOUNT Su I. OBJ DESCRIPTION Re nests 5604 LANDFILL.i 5604.01 LANDFILL:i S&W SALARIES & WAGES 011 REGULAR S&W 317,064 _ B. KOHALA - 3 EOII I & 2 Attndt 158,532 C. KONA - 3 E?OIII & 2 Attndt 158,532 DEPT 601 SOLID WASTE 5802 FRINGE REIME3 5802.81 PENSION ACCUMULATION-LF OTHER ChiARGES 341 MISC. CHARGES A. PENSION,4000MULATION 43,596 5802.64 FICA EMPLOYER SHARE - LF OTHER CHARGES 341 MISC. CHARGES A. FICA EMPLOYER SHARE 24,255 5802.88 EMPLOYEE HEALTH PLANS-LF OTHER ChIARGES 341 MISC. CHARGES A. EMPLOYEE HEALTH PLANS 50,000 FUND 085 TOTAL 434,915 SOLID WASTE FUND 1/612005 Page 1 of 1 ..vl'°•.nsw m rumpVC Fortht{: F-I10 01/07/05 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tysori PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: Juue 30, 2006 ITEM: Recycling Centers at Transfer Stations PRIORITY 2 If Position, Position n/a) Salary Range: Annual Salary: $ BUDGET Original.• $ n/a) Proposed.• $ Net Request: $100,000 DIVISION: SOLID WASTE ACCOUNT 085.601.5610.02.115 JUSTIFICATION (Include how Ob'ectives and Program Measures will change if approval is given): The Solid Waste Division fDivisionl requests additional fundine to sunnort recvclin reuse and waste diversion efforts at various County tra,~fer stations or Cnnvrnirnrr +Pr The South Hilo 4anitarv Landfill is currently estimat d to rea h it' maximum permitted canacih _in early 2006. iJpon reaching~he landfill's permitted canacity the Couth Hilo 4~nit~rv L ndfitt ,3'1L cease to accent refu e to ~rre of the South Hilo nitarv L dfill will require that all snli w t generated within the r'^~mtvQf Hawaii must be tran ported to th axle t Hawaii anitarv andfill located in Pu'uanahul , North Kona. ~1 maior obiective specified in the Undate to the Inte aced olid Plast M na emen Plan for th County of Hawaii is ;danA_~,ide diversion of solid waste from 1 ndfill by o rrc r duction r ncP and recvclin The 4tate of iHawaii has adotned eoals of 25% diversion by 1995 and 50% by 2000 ~'he o ntv' urr nt rate ofdiversion is less than 20% Additionally island wide wact n ration increased by anproximat lv 1% durine the last fiscal year _In accordance with County '~uncil Resolution 218-04. the Divi ion h b .en dire .ted to acquire proposals/bids for nrovidin additional rewcline cPrvic in ac ordance ~~ith th ounty' S 1 ar ~'ransfer Station E hancem plan the funds r n ,rctPd t r h~hic supplemental r n ect arP ;nt nded to b u e to pro r olle ion services for recvclablec rec ived at the mono ed Fa t Hawaii R innal 4nrt Ctatinn' tz ',t i _Recvcline Center ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance Portn#: F-110 01/06/05 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tyson PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: Juue 30, 2006 ITEM: Maintenance Staff PRIORITY 4 If Position, Position (n/a) Salary Range: Annual Salary: $ BUDGET Original: $ (n/a) Proposed: $ Net Request: $991,397 DIVISION: SOLID WASTE ACCOUNT see attached JUSTIFICATION (Include how Ob'ectives and Program Measures will change if approval is given): The Solid Waste Division (Divisionl requests to add the followine maintenance staff• one (1) Constntction Equipment RPpalr Supervisor four (41 Concm,rt;nn F + *~Ie hani four (41 Welders• four (41 T aborer Il's~altd one (11 Automotive toreroom lerk The cot for the equipment associated with fhese positions is alcn i cluded with thi rea ect The Division is responsible for maintenance of lieht and heavy auinment cnPr;ah~ d ;n the management of solid waste This eouipment i nece carv to ,na;ntain oneration at twenty on (11 transfer stations or cony nie~nce centers and two (21 active landfill (So th Hilo anit rv T andfill and West Hawaii anitarv nclfilll In addition the Diyic;nn ; re poncible for monitorin and maintaining two inactiv landfills (Kailua Landfill/Old Waimea D mpl bo h of whi h c err ntly exnerience sub urface fire and nose a threat to nublic health nd safety and Hropertv Division operations are Herfi?rmed 365 days H,~year and ;nrln a mereencv op ratinn¢ rPlativr to fire response or chemi al reileases at Divis; n facilit s The Division is currently re~,poHSible for comnlving with twenty-fo r (241 olid waste mana ment Hermits issued by the tate of Hawaii Department of Health. Ad itionally. a the Divi ion i responsible for maintainine waste transport oneration betty en th r nv n;anrr rPnrPrc and the a tiv landfills. the Division is required to comply with a OClat d 41ate anA FPdrral rem~latinn an~~.-.~: ~._.+r.~ transport of solid wa to The Division currently as no m an of Herformin rmer ncv repair or nrovidine for preventative maintenance on Divi ion equipment County landfill airocace efficiency is reeularly reduced as a r ..cult of ongoing eauipmen malf nctionc AAAitionally the Divi ion possesses no staff to maintain and repair Division facility infrastructure ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: FUND 065 SOLID WAtiTE FUND _ DEPT 601 _ _ SOLID WA:iTE _ _ Maint. BASE.EL ACCOUNT _ Su I. OBJ DESCRIPTION Re nests 5604 LANDFILL.; 5604.01 _ LANDFILL; S&W SALARIES & WAGES ~ 011 REGULAR S8W F. MAINTENANCE OPERATIONS 335,547 021 OVERTIME S&W _ A. OVERTIME 50,000 B. HOLIDAY 1,000 099 MISCELLAIVEOUS S&W A. TEMPORAIZY ASSIGNMENT 10,000 B. METALS 800 C. NIGHTSHIFT 200 5604.02 LANDFILL£~ OCE CONTRACTUAL SERVICES 109 EQUIPMENT REPAIRS/MAINT C. ATM DIV RIEPAIRS 80,000 D. OUTSIDE \~ENDOR REPAIRS 100,000 5604.06 LANDFILL:~ EQPT EQUIPMENT _ 449 MOTOR VEHICLE I. 3147 TRUCK -NEW -MAINT. FACILITY SUPV. 30,000 _ 456 CONSTR 8 REPAIR EQUIP _ E. T/STA HYDRAULICS SERVICE VEHICLE 150,000 F. 4 CUTTING TORCH SETS •MAINT. FACILITY 8,000 G. 2 WELDING TRUCKS- MAINT. FACILITY 200,000 H. 2 MECHANIC TRUCKS -MAINT. FACILITY 200,000 K. WELDING MACHINES 2 40,000 480 MISC EQUIPMENT A. MOBILE RADIOS 2 - 3/47 TRK 2,800 L. MOBILE RADIO 1 -TISTA SERVICE 7RK 2,800 M. MOBILE RADIOS 4 -MAINT TRUCKS 11,200 DEPT 601 SOLID WA1>TE 5802 FRINGE RE=1MB 5802.81 PENSION FCCUMULATION-LF OTHER CHIARGES 341 MISC. CHARGES A. PENSION ACCUMULATION 46,138 5802.84 FICA EMPLOYER SHARE - LF OTHER CPIARGES 341 MISC. CHARGES A. FICA EMPLOYER SHARE 30,412 5802.88 EMPLOYEE- HEALTH PLANS-LF OTHER CFIARGES _ 341 MISC. CHARGES A. EMPLOYEE HEALTH PLANS 52,500 FUND 085 TOTAL 991,397 SOLID WASTE FUND 116/2005 Page 1 of 1 7epariment oC Finance Ol/ONOS Format: F-110 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tysort PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: June 30, 2006 ITEM: Recycling Specialist I PRIORITY 5 If Position, Position (n/a) Salary Range: Annual Salary: $34,992 BUDGET Original: $ (n/a) Proposed: $ Net Request: $50,330 DIVISION: SOLID WAS'~TE ACCOUNT See attached JUSTIFICATION (Include he>w Obiectives and Program Measures will change if approval is given): The Solid Waste Division (]Division) requests to add a Recvcline Specialist I position The costs associated with this new position such as a computer and cnnnl;PC arP ;nr1 ,ded with this rea e t The South Hilo Can;rarv i andfill is currently estimated to r ash it' maximum permitted capacity in early 2006 i Ipon reachi~~the landfill's permitted ana .iry, +he outh Hilo Sani are .andfill will cease to accept refi1se to<iise of the South Hilo 4 nita_rv T andfill will r .n,,;rP that all c~lid w . t . venerated within the o nrir of Hawaii must a trancpo Pd rn the WPCt FTa i'i anitarv Landfill located in Pu'uanahulu North Kona. A maior obiective snecifiPd jD the Update to the ntevrarPd 4nlid Wac1P TiTanaoP + ni F County of Hawaii is isand-wide diver ion of solid w tP frnm landfills h~ r• and recvclinv. The fate of Hawaii has adnnrnd ¢oalc Of .So d;yPra;nn by I oq5 anA sn°/ ts. 2nnn. The ounty' curr nr ra+P nt'diversion is 1PCC than ~n°i a,~~t;r;n„au., ;stand wide waste veneration increased by approximately 17% durinv the Tact fi al v ar The Division's Recvcline Program tion currently consists of one (11 Re vclin Provr m Coordinator resnonc;ble for ove . e in all County waste diversion Pffnrtc finer ,d;no h„t nnr t;mr r vreen waste scrap m tal traditional recyclable Bev ra oP Cpnt in r Lawl nd two ( ~ 4tatP vrant funded Recvcline SnPCiali t II's (temporary) recpon able for monitorinv Bi island Bev rave ontain r Law activities The Diviciptl~ Recvcline Pro amc cPrt;nn lack the ability to ad mtatPly m nitor bounty waste diversion off its and respond to public informati n r aue tc re rd;nv the vailability of recvcline re-use and source reduction onportuniti s thrnnnhout he Biv Island Th Recvclin specialist I position will provide necessazv support to the understaffe Recvclin Provrlms section ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: FUND 085 _ SOLID WASTE FUND DEPT 601 SOLID WP~STE _ _ Rec c S I BASE.EL ACCOUNT Su I. OBJ DESCRIPTION Re nests 5610.01 RECYCLING PROGRAMS _ SALARIES & WAGES 011 REGULAR S&W C. RECYCLING SPECIALIST I 34,992 TOTALS SALARIES & WAGES 102 TELEPHOINE A. TELEPHONE 500 MATERIALS & SUPPLIES 227 COMPUTERS R OFFICE SUPPLIES A. COMPUTER SUPPLIES 200 B. OFFICE SIPPLIES 250 454 COMPUTEIR EQUIPMENT & SOFTWARE A. COMPUTERS 1,400 B. SOFTWAFE 8 LICENSING 500 DEPT 601 SOLID WASTE 5802 FRINGE REIMS 5802.81 PENSION ACCUMULATION-LF OTHER CHARGES 341 MISC. CHARGES A. PENSION ACCUMULATION 4,811 5802.84 FICA EMPILOYER SHARE - LF OTHER CHARGES 341 MISC. CH{\RGES A. FICA EMPILOYER SHARE 2,677 5802.88 EMPLOYEE HEALTH PLANS-LF OTHER CHARGES 341 MISC. CHf\RGES A. EMPLOYEE HEALTH PLANS 5,000 FUND 085 TOTAL 50,330 SOLID WASTE FUND 1/6/2005 Page 1 of 1 DEPARTMENT OF CIVIL SERVICE 1. Position No. New COUNTY OF HAWAII ~ocATlorv POSITION DESCRIPTION FORM Dept. Environmental Mngt. Type: Civil Service (X) Exempt ( ) or Bnr. Solid Waste Permanent ( X) Temporary ( ) section Special Programs Full Time ( X) Part-Time ( ) Geog. foc. Hilo 2. FOR CIVIL SERVICE USE ONLY Allocation Class Recvcline Specialist I Effective Date 07/01'OS Approved: Date By: Authorit Date Director of Personnel 3 DUTIES OF THE POSITION Lts[ each duty assrgnetl to me posmon separately. Arrange mese dunes m logrcal order begmmng wnn [nose perrormed most frequently antl tollowetl by [nose pertortned occasionally. Be clear, complete, and concise. Sticl: to statements of fact; avoid the use of vague or general terms. Give an estimate of [he average amount of time spent in performing each major duty. I(a reallocation of the position is requested, show the exact changes in duties, reasons Cor these changes and [he exact date when these changes occurred. If more space is needed, use a blank sheet and attach to this form. Summary of Duties: Show Performs as a trainee in the implementation and coordination of county-wide recycling, reuse and waste reduction program Including demonstration projects and educational, promotional and informational activities; and performs other related of time duties as assigned. Examples of Duties: 1. Under close supervision and following specific instructions, assists in organizing, developing, implementing and monitoring existing and proposed recycling, reuse, and waste reduction programs, demonstration projects, and educational and promotional activities. 30% Assists in the dissemination of pertinent materials to schools, community groups and associations. Receives training and assists in conducting feasibility and system design studies through on-site investigation of facilities. 15% 3. Establishing and monitoring accounts relative to each program processing grant application forms, invoices and documentation; verifying qualifications and securing compliance agreements. l5% 4. Maintaining databases related to diversion, recycling, and reuse projects and programs; compiling and evaluating 30% data and statistics; conducting research. 5. Responding to recycling related queries from businesses, community organizations and the general public; and preparing correspondence and rt:ports. More difficult assignments are given upon satisfactory completion of tasks. ]0% 10. Performs other related duties as assigned. 4. Supervision Received Position Number _Title: SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the ottcial organization chart. Position No. Title Nature of Supervision DCS CP-I (2/90) 6. Present Class Pay Grade 7. REQUESTED ACTION 'ew Position-Initial Allocation (X) Changes m Duties and Responsibilities-Reallocation ( ) Redescription-Review ( ) Effective Date p~~p ~ p5 Requested Class Allocation Recycling Specialist I Pay Grade SR 18 8. CERTIFICATION OF EMPLOYEE Employee's Name (Print) Vacant Employee's Signature Data 9, STATEMENT OF IMMEDIATE SUPERVISOR a. Describe the nature and extent of supervision which you exercise over this position. Direct Supervision b. Indicate [he qualifications absolutely necessary [o perform the duties of the position. Keep in mind the position itself and the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occupies it. Education -General Basic Qualifications Necessary for Work Performance Circle hi hest ear Elementa and Hi h School t 2 3 a 5 6 7 a 9 t0 a i2 S ecial or Professional: Colle e 1 2 3 4 1 2 3 4 Kind: Work Experience -Kind A combination of education and experience substantially equivalent to graduation from an accredited college or and length in years: university with a major in business or public administration, urban planning, civil or environmental engineering, environmental science, public health, psychology, sociology, or a related field. wledge, Skills and Knowledge of, principles of psychology, sociology and human behavior; knowledge of recycling, reuse, waste .ties reduction, and waste recovery trends and developments; government and community organizations and functions; principles and techniques of preparing informational and educational materials; publicity methods and media; research methods and techniques; computer and report writing skills. Abilitv to: communicate effectively both orally and in writing with various segments of the public; develop and maintain effective working relaCionships with various private, governmental and community organizations; learn to develop and coordinate recycling informational, educational, and promotional activities and programs; understand and communicate technical information concerning recycling programs; learn to evaluate programs and recommend improvements; understand, interpret and apply laws, rules, and regulations; and prepare analytical reports with recommendations. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Ph sical Effort Grou in Li h[ Licenses or certificates required: Possession of a valid motor vehicle operator's license (Type 3). 10 CERTIFICATION OF IMMEDIATE IUPERVISOR I certify that the above statements are accurate and complete. Immediate Supervisor's Signature _ Dale 11 CERTIFICATION OF DIVISION HEAD T certify that the above statements are accurate and complete. Division Head's Signature Dale 12 CERTIFICATION OF DEPARTMENT HEAD I certify that [he above statements are accurate and complete to ie best of my knowledge Department Head's Signature Dale Distribution: Original -Civil Service, 1st Copy -Department, 2nd Copy -Employee DEPARTMENT OF PERSONNEL SERVICES COUNTY OF MAUI PART I Class Specification for the Class: RECYCLING SPECIALIST I Duties Summary: Performs as a trainee in the implementation and coordination of county-wide recycling, reuse and waste reduction programs. Including demonstration projects and educational, promotional and Informational activities; and performs other related duties as required. Distinguishing Characteristics: This class represent:> the entry level in the Recycling Specialist series which is designed to provide career introduction and development in the functions of the recycling, reuse and waste reduction programs, projects and activities of the County of Maul. Duties are assigned as part of a developmental process to acquaint the incumbent with the standard practices and processes of the section. The incumbent receives orientation with respect to the section's policies, procedures and objectives and Is closely supervised through detailed instructions work methods and practices and through review during all phases of work. Examples of Duties: Under close supervision and following specific Instructions, assists in organizing, developing. Implementing and monitoring ex(sting and proposed recycling, reuse, and waste reduction programs, demonstration projects, <~nd educational and promotional activities. Assists in the dissemination of pertinent materials to schools, community groups and associations. Receives training and assists in conducting feasibility anti system design studies through on-site Investigation of facilities; establishing and monitoring accounts relative to each program processing grant application forms, invoices and documentation; verifying qualifications and securing compliance agreements; maintaining databases related to recycling reduction and reuse projects and programs; compiling and evaluating data and statistics; conducting research; responding to recycling related queries from businesses, community organizations and the general public; and preparing correspondence and reports. More difficult assignments are given upon satisfactory completion of tasks. DEPARTMENT OF PERSONNEL SERVICES COUNTY OF MAUI Part II Minimum Qualification Specification for the Class: RECYCLING SPECIALIST I Minimum Qualification Requirements: Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a major in business or public administration, urban planning, civil or environmental engineering, environmental science, public health, psychology, sociology, or a related field. License Rfsguirement: Possession of a valid motor vehicle operator's license (Type 3). Knowledge of: principles of psychology, sociology and human behavior; knowledge of recycling, reuse, waste reduction, and waste recovery trends and developments; government and community organizations and functions; principles and techniques of preparing informational and educational materials; publicity methods and media; research methods and techniques; computer and report writing skills. Ability to: communicate effectively both orally and in writing with various segments of the public; develop and maintain effective working relationships with various private, governmental and community organization:>; learn to develop and coordinate recycling informational, educational, and promotional activities and programs; understand and communicate technical information concerning recycling programs; learns to evaluate programs and recommend improvements; understand, interpret and apply laws, rules, and regulations; and prepare analytical reports with recommendations. Health and Ph sical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Physical Effort Grouping: Light icpn~ uuem m rmance 01 /06/05 rormN: F-l l0 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tyson PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: June 30, 2006 ITEM: Clerk II ~ PRIORITY 6 If Position, Position n/a Salary Range: Annual Salary: $22,152 BUDGET Original: $ (n/a) Proposed: $ Net Request: $34,843 DIVISION: SOLID WASTE ACCOUNT see attached JUSTIFICATION (Include how Objectives and Program Measures will change if approval is given): The Solid Waste Division (I)ivisionl requests to add a Clerk II Position The costs associated with this new position such ac a ,-omrouter and sunnliec are included wi h thi reau t ~IIe Division currently lacks available admini trativ unnort a Ithou h th Divi ion hac been assi ¢nt'~l three (31 accountant no itions trrrrntly transferred to the Denartment of Environm ntal Mana ment s Business Services Sectionl this staff is unable to nrnvide daily admini trative/clerical uroroort to the Division The Division requires staff to (amone other thine 1 ac ict the ublic nrovid word roro a in and data entry dutie coordinate Division transactions roerform filin dutie nd ac i t m na em nt staff Currently the Divisionllas two (21 Hart-t;mP student h Iroer who rorovide limited cl ri al duties The student help .r no itinnc_are intended to sunroort special roroeramc/nrn;Pct The tud nt helper _roositions do not r auir .that the individual possess any admini rative trainin / xro rienc I tili7atinn of the tudent h l er roocitin,ls to Derform administrative/cleri al duti red ,CPC the Diyicinn' abilities to utilise the tud nt helroers to sunroort croecial roroeramc/nrniPrtc The lack of o ,alified administrative sunoort hac irn~aired the Division's ability to maintain re Ord nece sarv to elan nd roerform Diyicinn Ya kc C'1Prical duties are also beine ascume~ by Divi ion mans ement taff thus reducine manaePmPnt Pffci~~ncY,_Currently the Division emrolovc the n;~'sion hief On rations Suroerintendent Derelic /Abandoned Vehicle Proeam oordinator R vclin Proer m oordinator two (21 Recvcline Sroeciali t II roositions and two (2) Hart-time ctndPnt hrtnrrc at the Division' main office without available auallified clerical or administrative suroroo ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: FUND 085 SOLID WASTE FUND DEPT 601 _ SOLID WASTE Clerk II BASE.EL ACCOUNT Su I. OBJ ~ DESCRIPTION Re nests 5604 LANDFILL:i _ 5604.01 LANDFILLi S&W SALARIES & WAGES 011 REGULAR S&W A. HILO - CEIII & CLERK II 22,152 5604.02 LANDFILL:i OCE CONTRACTUAL SERVICES 102 TELEPHONE D. HILO ADMINISTRATION 500 227 COMPUTER & OFFICE SUPP A. COMPUTER SUPPLIES 200 B. OTHER SUPPLIES 250 5604.06 LANDFILLS EOPT EQUIPMENT 454 COMPUTER EOPT & SOFTWARE A. 3 COMPUTERS 2,000 DEPT 601 SOLID WP,STE 5802 FRINGE REIMB 5802.81 PENSION ACCUMULATION-LF OTHER CHARGES 341 MISC. CWIRGES A. PENSION ACCUMULATION 3,046 5802.84 FICA EMPLOYER SHARE - LF OTHER CIiARGES 341 MISC. CHARGES A. FICA EMPLOYER SHARE 1,695 5802.88 EMPLOYEE HEALTH PLANS-LF OTHER CIiARGES 341 MISC. CH,4RGES A. EMPLOYEE HEALTH PLANS 5,000 FUND 085 ~ TOTAL 34,843 SOLID WASTE FUND 1/6/2005 Page 1 of 1 NEW POSITION INFORMATION FORM Department: Environmental Management Date: Division/Branch: Solid Waste -Recycling Program # of Similar Pay Fund Pos. in Class Title Grade Sala Source De t. Recycling Specialist I SR 18 D $ 2,916 County 0 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): The Recycling Program lacks the ability to adequately monitor the county waste diversion efforts and respond to the public inquiries regarding recycling, re-use, and reduction opportunities on the Big Island. The Recycling Specialist I will provide support to the Recycling Coordinator and the two Recycling Specialist II positions filled January 3, 2005. The Recycling Specialist II positions are funded by the state to specifically manage the Beverage Container Redemption Program. The Recycling Coordinator supervises all existing recycling programs and program development including, greenwaste and organics diversion; scrap metal and used fire recovery/recycling; paper, plastic, glass, and used cooking oil diversion programs; recycling/reuse centers at transfer stations; computer recycling and household hazardous collection programs; used motor oil recycling; and recycling education programs including prevention of illegal dumping. Additionally, the Recycling Coordinator sources grants for implementation of new programs and facilities for recycling. All recycling collections and processing are through contract with private vendors and operations at county facilities are conducted under collection and processing permits issued by Dept. of Health. In FY 2004-05, operation of recycling programs involved preparing and executing over 35 contracts with private vendors. With the growth of our waste stream (17% increase last year), sourcing outside funding, processing contracts, monitoring for compliance with permits, and new recycling program development activities are severely limited by available manpower. In the first two months of 2005, the Recycling Coordinator accrued nearly 50 hours of overtime to address existing recycling programs and program development. E;{cessive overtime is detrimental to employee morale and reduces worker productivity. The Solid Waste Division and its recycling staff have no clerical assistance and rely entirely on part time student helpers as support. It is essential that staff be expanded to include one staff person responsible for tracking data on recycling programs; documenting compliance with permit and contract conditions; FY OS-06/ Recycle Spec I. New Position Form Page 2 preparing and tracking contracts, renewals, and invoices; analyzing effectiveness of the county's recycling efforts; and providing general support to recycling positions. 2. Can new duties k~e assigned to existing positions or handled in other way such as short term contracts, etc. As stated before the Recycling Coordinator is supervising the program services performed by vendors contracted by the county. The two Recycling Specialists are managing the Beverage Container Redemption Program. There is no one to provide back up support, prepare and track contracts, and perform analytical studies on the information collected. This position will also respond to questions from the public and distribute the literature on services provided. 3. How will new position increase the efficiency/effectiveness of operations? (Use productivity measurements where possible.: The lack of a Recycling Specialist I postion means that the three existing positions are taking time away from their existing duties to perform document preparation activities and preparing responses to public requests for information. These are tasks that can be performed in a more cost efficient manner by a lower level position. 4. Alternatives that were considered in lieu of new position. (Have technological changes been considered?) Computers can only calculate the data inputed by a person. The Recycling Specialist I position is needed to review and determine the appropriate information to use in an analysis. Recycling/diversion rates requires input of tonnage and commodity data from all solid waste facilities which is an ongoing and long term activity for which there is no dedicated staff person. Due to the necessity for internal confirmation of data, some of which is confidential, it is not appropriate to contract for this work to be' performed. Finally the public expects to have a knowledgeable person in the office to respond to their requests. At this time the public is haivng to leave phone messages for the staff to answer when they have time in the office and the office is being closed when staff is conducting site visits and inspections of recycling facilities. 5. Why were manpower needs not planned through budgetary process? This request is being made part of the FY 05-Ob Budget. b. List other rationale or pertinent statements and data: The State of Hawaii adopted a goal of 25% diversion in 1995 and a 50% diversion by 2000. The County of Hawaii has seen a 17% increase in solid waste over the last fiscal year. This position will document the types of waste being generated so that we can determine alternative means of diversion from the landfills. DCS CP-002 (2/93) ~y~ wauw Form#:F-I10 OI/06/05 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tysorl PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: June 30, 2006 ITEM: Security Guards PRIORITY ~ If Position, Position (n/a) Salary Range: Annual Salary: $ BUDGET Original.• $ (n/a) proposed: $ Net Request: $1,220,000 DIVISION: SOLID WASTE ACCOUNT 085.601.5604.02.115 JUSTIFICATION (Include haw Obiectives and Program Measures will change if approval is given): The Solid Waste Division (Division) reouests additional fundine to provide full time security euards at each tr n fer tation County transfer stations or convenience c nters are op rat d thronah solid waste ana ement Hermits issued by the State of Hawaii Denartm nr of Health (DOHI solid waste m naeement permit conditions nrnh;h;t the rnlt +ransnort and disposal of infectious waste and reeulat~ hazardous waste at these far;r+~ AAA'r• llv the fa~;litiec are prohibited from accentin ntaterials identified in Section 20 4 ofth Aaµ,ai'i ounty nde The Solid Waste Division' ~trrent resources provide for limited monitorin4 of wa t d nncited ar the County convenience centers Due to limited n ,mherc of + ff n' t o _prQVide only periodic ervi ~t these facilities In an e4•fnrr r comply with DOH n rn,;r .a r + Code requirement th . ~'on~ has contracted the ervi ec of sernrih ,ard r 'a +amone other thines) limited waste monitorine traffic control litter control and nuhl;c du ation ceryi at nine 191 9fShe Countds twenty-one 1~) convenience centers tTTnre• Tw lv onvenience c nterc not mnn;rnre~i~ _All materials deposited at County convenien .P centPra a .ome the prop .rtv of the .ount~ of wawa; Unmonitored or undocumented waste likely incl ,des nmh;h;reA + Tarr ntiv th ('rn,nrv;c unable to demon trate compliance with DOH nPrm;t renuirements a fated with wa t c~reenino arld acceptance at County convenience centers In addition +he on in ~nnPction ofu onitored or undocumented waste will 1i1~1v result in an increase th eat to worker and publi health a_nd t' +i ~ + _the potential exposure ofpr ~hibited wastes (in .h,din ha~ardn„ wa te) Additionally A'snncat n _ undocumented waste at out~ty convenience centers and landfill increase hP risl o eny;rnnmeptal contamination due to the release of hazardous or infectiou wastes ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: otror~os Fortn#: F-I IO COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tysort PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: _ July 1, 2005 To: June 30, 2006 ITEM: Portable Sanitary Units PRIORITY $ If Position, Position (n/a) Salary Range: Annual Salary: $ BUDGET Original.' (n/a) Proposed: $ Net Request: $40,000 DIVISION: SOL[DWAS'~TE ACCOUNT#: 085.601.5604.02.103 JUSTIFICATION (Include how Obiectives and Program Measures will change if approval is given): The Solid Waste Division (Divisionl reouests additional fundine to provide Dortable sanitary units at all twenty-one (211 ount~transfer stat;n>;s or convenience centers Division emnloveec nd ounty contracted cerur;ty v,iards s„nn.~r+ f,11_time onerations at the _convenience centers Thes facilities have no sanitation unite +hus r auirin nnPr~tionc cunnnrr + cleave the facility unattended durine acs; onPd ,rtonitorin nPrin thrnnah ut a normal oneratone day Lack of aonronriate anitati an facilities f r convenience ntPr onerations staff i una centable and should be mitieated immPrii_ately. Anoronriate vita ion ~nitc includine hand and ev wa h tation should be nrovid d for sunnort staff terse in order to comely with State and Federal wnrkPr cafrr m,t.,r:,,n r.r l convenience cPmPrc ire located in rural area wlich aze isolated from »nhhP can;tar;n f 'r+' ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: ~wyai w rein m rmance 01/06/05 Form: F-I10 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department.) CONTACT: Lono Tyson PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: June 30, 2006 ITEmI: Reload Facility Operations PRIORITY 9 If Position, Position (n/a) Salary Range.' Annual Salary: $ BUDGET Original: $ (n/a) Proposed.' $ Net Request: $963,373 DIVISION: SOLID WAS'PE ACCOUNT see attached JUSTIFICATION (Include how Obiectives and Program Measures will change if approval is given): The Solid Waste Division (Division) requests the followine Uositions to onerate a Reload Facility in Hilo: one (1) Solid Waste Suroervisor• sixteen (16) Equipment Operator III's' and four (41 Transfer Station Attendants. The equipment and other costs associated with these roositions are included in this request. The South Hilo Sanitary Landfill is currently estimated to reach it's maximum roermitted capacity in early 2006. Upon reachin e the landfill's roermitted canacity the South Hilo Sanitary Landfill will cease to accent refuse. Closure of the South Hilo Sanitary Landfill will require that all solid waste senerated within the County of Hawaii must be transported to the West Hawaii Sanitary Landfill located in Pu'uanahulu. North Kona. The Final Environmental Impact Statement for the Construction and Operation of the East Hawaii Ref?ional Sort Station (EHRSSI recommended that the County of Hawaii construct and onerate the EHRSS to provide for a Reload Facility capable of actine as an interim solid waste management solution until a permanent waste reduction technology can be identified and installed A Reload Facility capable of acceptine~ wastes that are currently accepted at the South Hilo Sanitary Landfill and able to serve as a staeing area where waste maybe consolidated and loaded into specially designed transport trailers for transport to the West Hawaii Sanitary Landfill has been desimed by the County In accordance with County ('ouncil Resolution 218-04 a Request For Proroosal for Construction and Operation of a Waste Reduction Technology Facility including the Reload Facility has been issued The Division requests fundine for associated oroerations costs necessary to operate the Reload Facility should no proposal be deemed accerotable for this activity. ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: FUND 085 SOLID WASTE FUND DEPT 601 SOLID WASTE Reload BASE.EL _ ACCOUNT _ Su I. OBJ DESCRIPTION Re nests 5604 LANDFILL.i 5604.01 _ LANDFIIL:i S&W _ SALARIES & WAGES 011 REGULAR S&W E. RELOAD FACILITY OPERATIONS 350,334 021 OVERTIME: S&W A. OVERTIME:_ 54,000 B. HOLIDAY 13,000 099 MISCELLANEOUS S&W A. TEMPORARY ASSIGNMENT 10,000 B. MEALS 800 C. NIGHT SHIFT 200 5604.02 LANDFILL'i OCE CONTRACTUAL SERVICES 111 RENTAULIE:ASE OF EQUIP _ O. WHEEL LOADER LEASE 2 -RELOAD 52,200 P. STEER SKID LOADER 1 -RELOAD 7,500 _ 0. RELOAD 7'FUULERS LEASE 12 120,000 R. TRKRRACTOR LEASE -RELOAD 6 10,000 S. HYDF:AULIC EXCAVATOR -RELOAD 12,000 113 WATER, GAS AND SEWER H. HILO RELOAD FACILITY 2,000 114 ELECTRICITY D. HILO RELOAD FACILITY 2,500 235 MISC MATERIALS & SUPP F. FURNITUF(E 8 EQUIP -RELOAD FACILITY 10,000 5604.06 LANDFILL'S EOPT EQUIPMENT _ 449 MOTOR VI_HICLE G. 7127 TRUCK -NEW -SORT STATION SUPV. 25,000 H. 3/47 TRUCK -NEW - T/STA SUPV. 30,000 _ 454 COMPUTER EQPT & SOFTWARE A. 3 COMPUTERS 2,000 B. SOFTWARE/LICENSES 1,000 456 CONSTR J4 REPAIR EQUIP _ I. 6 DUMP HOPPERS -RELOAD FACILITY 60,000 J. OFF ROAD FORKLIFT -RELOAD FACILITY 45,000 480 MISC EOIIIPMENT A. MOBILE FL4DIOS 2 • 3/47 TRK 2,800 B. MOBILE F:ADIO 1 - 1/2 T TRK 2,800 J. MOBILE F;ADIOS (6) -TRK TRACT 16,800 DEPT 601 SOLID WASTE 1l5I2005 Page 1 of 2 ilcpartment of Finance 01/06/05 Forth#:F-110 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management DIVISION: (Prioritize by department. CONTACT: Lono Tyson. PHONE: 961-8339 DATE: 1/3/05 FISCAL PERIOD From: July 1, 2005 To: June 30, 2006 ITEM: Needs Assessment & Impact Fee Study PRIORITY 10 If Position, Position (n/a) Salary Range: Annual Salary: $ BUDGET Original: $ (n/a) Proposed: $ Net Request: $40,000 DIVISION: SOLID WASTE ACCOUNT 08$.601.$604.02.115 JUSTIFICATION (Include how Obiectives and PYOAYam Measures will change if approval is given): The Solid Waste Division requests additional fundine to perform an assessment and impact fee study to determine fair share contlr~butions for development nroie~t within the o ntv of Hawaii The current solid waste martaQement svstem oneratPd by the olid Waste Dis i ion wa de ien d to provide services based on naat ulannine information /in h,d;nv censu information past ounty General Plans etc 1 Due to Manned and unn] n ed erowth thro ,oh the ounty alteration to the current solid wa to mana Inept svstem are required Preuaration of ~n a sment and impact fe study will allow the o mty to adequately assess fair share contributions and/nr user fee a here applicable. ? APPROVED: $ ? DENIED ? DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: