COM 0220.000 2004-2006 - Laserfiche WebLink

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CORRECTIVE ACTION PLAN Department of Housing and Urban Development Section 8-Housing Choice Vouchers CFDA No. 14.871 Federal Award No. HI08-V002 Award Period: July 1, 2003 to June 30, 2004 Finding 04-O1 Incorrect Calculations of Housing Assistance Payments Recommendations: We recommend the following: • Case managers should take greater care when reviewing the adjusted income, HAP amounts, and HAP calculations while processing reexaminations and consider any changes in tenant and family circumstances during the subsidy period to ensure the accuracy of HAP. Also, the Section 8 program should reimburse HUD for the amount of overpayments to the landlord. • Case managers should use the most current payment standards available to avoid under/over payments. • Accounting clerks should make a thorough review of HAP amounts and adjustments while processing HAPs to ensure the accuracy of HAP. Also, the Section 8 program should process an adjustment to the landlord's next HAP check for the amount of overpayments to the landlord. Administration's Comment: The County acknowledges the importance of correctly calculating HAP. We intend to implement the recommendations along with additional corrective action measures, such as implementing an internal quality review program. Anticipnted Completion Dnte: This will be an ongoing effort. Contact Person: Edwin S. Taira, Housing Administrator Office of Housing and Community Development Finding 04-02 Inadequate Documentation of Assets Recommendations: We recommend the following: • Case managers should obtain current verification to substantiate the information provided by the family at their annual reexamination. • Case managers should obtain the 6-month average balance for all checking accounts to substantiate the families' checking account provided by the family at their annual reexamination. Also, the County should revise the Administrative Plan to reflect the new procedures in obtaining the 6-month average balance for checking accounts. • Case managers should document verification procedures taken if required supporting documentation is not available. Administration's Comment: The County acknowledges the importance of adequate documentation. We intend to implement the recommendations along with additional corrective action measures, such as providing on-going training to staff on HUD requirements. Anticipnted Completion Date: This will be an ongoing effort. Contact Person: Edwin S. Taira, Housing Administrator Office of Housing and Community Development