COM 0124.041 2004-2006 - Laserfiche WebLink

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2. Each Council Member shall have direct responsibility over the District Allowance Expense (DAE) account. (a) Each Council Member shall be appropriated $7,500 in a DAE to cover incidental expenses in carrying out his/her duties as an elected official. Incidental duties and activities include expenditures incurred in connection with carrying out the public's expectation of a council member's role and responsibility to the community and constituents. In an election year (July-December), the Council Member shall be allotted 50% of the appropriation. The remaining 50% (January -June) shall be allotted in January. (b) Allowable DAE include, but are not limited to: (i) Community meeting expenses such as facility rental fees, charges for maintenance or security services, light refreshments, special mailings or handouts, leis for speakers, and the rental of special equipment. (ii) Leis for recipients of Honorary Certificates and frames for Honorary Certificates. (iii) The purchase of research or reference materials, publication subscriptions, or other materials related to legislative issues or procedures. (iv) Conference or seminar registration fees, including travel and accommodation costs associated with the conference or seminar attended. Travel expenses shall have the concurrence of the Chair. (v) The purchase of miscellaneous office supplies, equipment or materials. All purchases must follow the procurement law and domiciled (is the property of the County) in the Council Members' office. (vi) Each Council Member is responsible for the expenses of their staff. (vii) One cell phone monthly bill used by the Council Member for reimbursement not to exceed $40.00 per month. (viii) Each Council Member is personally responsible for the payment of any expenses incurred in support of the conduct of official duties and activities that exceed the provided allowance and those expenses that are deemed unallowable. (c) Non-allowable expenses include, but are not limited to: (i) Personal, political or campaign related expenses, nor for expenses related to the conduct of other than official duties and activities of a council member. Please review the ethics code and the campaign spending laws. (ii) Donations to community organizations or transfers to County agencies. (iii) Transfers within the district accounts are prohibited. (iv) Transfers from other district accounts are prohibited. 3. Each Council Member shall have direct responsibility over the District Contingency Relief account. 2