COM 0210.002 2004-2006 - Laserfiche WebLink

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3atr of ~,h• . ~ ~~~~~?4. Barbara Beil ~t f Director Harry Kiaxa Y x~pa~~,.::~~ ~;o~~e ATF 4F •NP~ Deputy Director ~I~l~~~~ ~%~tt I~EI'AI2TM~NT Dl~ ~NVIR®NMEN~'AL MANAGEMENT 25 Augauesi sEreet, Rooan 210 • HiI®, Hawaa'i 96720-4252 (808) 961-8083 • Fax (808)-961-8086 http://co.hawaii.hi.us/directoryldir envmng.hhn ;.;iiit ~pri129, 2005 2' 1~ ~ ~ Mr. Ronald E. Barmore Senior VP -.-Business Development HARLOW PROJECTS, INC. 2040 Vermont Drive Fort Collins, Colorado 80525 SUBJECT: REQUEST FOR PROPOSAL NO. 2146: FINANCING, DESIGN, CONSTRUCTION AND OPERATION OF A SORT STATION AND/OR MUi~~ICIPAL -SOLID WASTE REDUCTION FACILITY FOR THE DEPARTMEl~IT OF ENVIRONMENTAL MANAGEMENT, COUNTY OF IIAWAI'I `Thank you for your proposal and follow-up responses to our requests for additional information. The evaluation committee reviewed all information submitted slid determined that canceling the current procurement, rather than declaring individual proposals as :non-responsi~ye, was in the best interest of the County of Hawai' i. Please be informed that under State: of FIawai' i procurement rules all proposals become public when an award is made, or all proposals are deemed non-responsive, except for the portions marked confidential or proprietary. The committee believed there was a benefit to keeping the proposals confidential, at least for the time being, in an effort to protect sublrittals from competitors, and when a new procurement is completed. The County's February 16, 2005 and April 1, 2005 correspondences detailed deficiencies in your proposal and provided your firm with an opportunity to comply with the requirements set forth in the subject Request for Proposal (RFP). Since you ~ ~ would like more information as to the exact nature of the evaluation committee's ~ , ~ ~ decision, the following summary is provided. The evaluation committee noted that o ~ your proposal, and subsequent information provided upon request, did not include: ~ • A commitment to a $5 Million performance bond. County Council Resolution 218-04 required-the performance bond to assure continued solid waste disposal services, regardless of the provider. Adequate fundang is essential in preventing disruption of public services. The committee further noted that a letter of credit is not the same as a performance bond because the County is not the beneficiary of any letter of credit issued to a third party. The committee notes that during a 20-year contract costs in the range of $100 Million dollars of public m®ney is at stake. Due to the amount of time and honey that the County must Hawaii county is an equal opportunity provider and employer.