HomeMy WebLinkAboutCOM 0717.001 2004-2006Harry Kim
Ilan..
March 1, 2006
County of Hawaii
Finance Department
2S Aupun) Street, Room 118 . IIilo. IIaua)i 96720
(808)961-9234 . Iav(808)961-8248
Stacy K. Higa, Chairman and
Members of the Hawai'i County Council
Hawai'i County Council
25 Aupuni Street
Hilo. Hawai'i 96720
Re: Progress and Status Reports
William Iakaba
I�IYC L'lOY
Nancy E. Crawford
l)epuq' Uir rclur
The budget and program reviews for the County of HawaiTs Departments and Agencies
will begin on March 29, 2006. 1 am enclosing a booklet containing the reports entitled,
Six Month Progress Report on Program Objectives for FY 2005-06 and Final Status
Report on Program Objectives for FY 2004-05. These reports provide information to the
members of the County Council so they may evaluate our program accomplishments for
the first 6 months of the current fiscal year and for the last fiscal year 2004-05.
Should you have any questions or need more information, please let me know. Thank
you very much.
WilliamTaaba
Director of Finance
APPROVED:
Harry Kim
Mayor
Enc.
(Vote: Attached reports are on file in the Clerk's Office.
Comm. No.
Ref. To:
Ref. Date_
Hawaii County is an Equal Opportunity Provider and Employer
COUNTY OF HAWAII
Departmental & Agencies'
SIX MONTH PROGRESS REPORT ON
PROGRAM OBJECTIVES FOR FY 2005-06
and
FINAL STATUS REPORT ON
PROGRAM OBJECTIVES FOR FY 2004-05
Table of Contents
Within each of the following departmental, agency, or fund section, contains the:
• Six Month Progress Report on Program Objectives for FY 2005-06 (white pages)
• Final Status Report on Program Objectives for FY 2004-05 (yellow pages)
1. Aging
2, Civil Defense Agency
3. Civil Service
4. Corporation Counsel
5. County Council/Clerk
6. County Physicians
7. Data Systems
8. Elderly Activities
9. Environmental Management
10. Finance
11. Fire
12. Liquor Control
13. Management
14. Mass Transit Agency
15. Miscellaneous Accounts
16. Parks & Recreation
17. Planning
18. Police
19. Prosecuting Attorney
20. Public Works
21. Research and Development
22. Highway Fund
23. Sewer Fund
24. Cemetery Fund
25. Bikeway Fund
26. Beautification Fund
27. Vehicle Disposal Fund
28. Solid Waste Fund
29. Golf Course Fund
30. Geothermal Relocation Revolving Fund
31. Housing Fund
32. Geothermal Asset Fund
I
AGING
AGING
AGING
Non -Contracted Services
1. Caregiver Support: National Family Program
a. Develop and maintain information and outreach displays and presentations that
provide the public and caregivers with information on resources and services
available within the community (i.e. health fairs, community services fairs,
caregiver conference and workshops or meetings.) Participate in at least 10
activities throughout the County per fiscal year and, when feasible to collect
evaluation, at least 70% will respond favorably.
Five activities/presentations completed (two conferences and three outreach
presentations).
b. Establish trained individuals in various districts of the island to assess caregiver
needs and provide information and assistance on the services available within
their community and link the caregiver to the services and opportunities that are
available. At least 70% of caregivers will report that services and programs
funded by the National Family Caregiver Support Program (NFCSP) helped them
continue to give care.
Assessments and information and assistance are executed currently by
existing agencies/providers, island wide, and caregivers have immediate and
convenient response to their needs. With the current process, 90% of
caregivers had assessments completed within the time requested by the
caregiver.
2. Caregiver Support, Education, and Training: Caregiver Resource Center.
a. Provide caregivers with access to resource materials available in the resource
center. At least 30% of caregivers served will report that the resource materials
improved their knowledge of caregiving.
83% of clients and caregivers that used the resource materials (books,
brochures, videos, etc.) acknowledged the increased knowledge and
understanding of their situation or are better informed about the condition
of the person in their care.
Six Month Progress Report on Program Objectives for FY 2005-06
AGING
AGING
Non -Contracted Services (continued)
b. Provide caregivers with access to the Internet via a computer work station within
the Caregiver Resource Center. At least 50% of caregivers served will report that
the additional knowledge gained and quality of information accessed improved
their knowledge of caregiving.
80% of clients and caregivers that accessed the Internet acknowledged the
increased knowledge and understanding of their situation or are better
informed about the condition of the person in their care.
c. Support, plan and/or coordinate three (3) training sessions relating to caregiver
issues.
August 2005 "Caring for Family, Caring for Yourself' caregiver conference.
November 2005 "Carousel of Care" caregiver conference.
Community -Based Planning.
a. Provide eight community councils the opportunity to organize, assess, plan and
implement strategies to address their local issues of which at least 5 community -
driven, health and safety related projects will be planned and/or implemented.
2 community driven, health and safety related projects were implemented in
late FY 2005. Both projects are continuing through FY 2006:
Personal Emergency Response Units South Hilo
Wellness Classes
Ka`u
b. Provide community partners the opportunity to evaluate collaborative approaches
of which at least 20 community partners will report that they believe in
collaborative approaches and that collaborative ventures were successful.
Information not available at this time. A partnership survey will be
conducted by April 2006.
4. Database Development and Maintenance.
Provide the general public, private sector, government officials, community agencies
and service providers with aging related information by responding to at least 10
requests for general information and at least 10 requests for data analysis conducted
to support program planning service development.
Status quo for the first 6 months.
Six Month Progress Report on Program Objectives for FY 2005-06
AGING
AGING
Non -Contracted Services (continued)
Education/Training.
Support and coordinate workshops and educational seminars which are pertinent,
relevant and reflective of the national and local trends and initiatives in the field of
aging where at least 75% of participants will indicate that the workshops/seminars
were relevant and helpful.
HCOA gave partial scholarships to sixteen individuals attempting to earn
certificates as nurse aids. All sixteen passed their class and received their
certificates.
6. Home Modification.
a. Enable at least 75% of the clients served to remain within their homes in a safer
environment due to renovations, modifications, and/or adaptations provided by
the service.
900% of clients served were able to remain within a safer environment by
items provided.
b. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will indicate that in-home safety items
decreased caregiver stress and reduced falls.
90% of clients indicated that safety items decreased caregiver stress and
reduced falls.
Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of safety deficits identified in the service provider's
assessment were corrected with program services and in-home safety items.
88% of clients responded favorably that in-home safety items corrected
safety deficits.
7. Healthy Aging Initiative.
Support and coordinate physical activity(ies) at selected congregate dining site(s)
where at least 75% of participants who are screened and surveyed will indicate that
the physical activity(ies) improved or maintained their health status.
Healthy Aging Project implemented at two nutrition sites, Aunty Sally's Luau
Hale and Nihon Community Center. Evaluative survey will be conducted by
April 28, 2006.
Six Month Progress Report on Program Objectives for FY 2005-06
AGING
AGING
Services Contracted to Private/StateAgencies
Case Management.
Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will indicate receiving home and community
based services improved their ability to remain in their homes.
Information not available at this time. Client surveys are conducted in the
second half of the year.
Kupuna Care.
Provide clients receiving Kupuna Care Services (adult day care, personal care,
home -delivered meals, attendant care, chore, home/housekeeper, and assisted
transportation services) the opportunity to evaluate the program through a survey of
which at least 751/o of clients surveyed will show an improved ability to remain in
their own homes.
Information not available at this time. Client surveys are conducted during the
second half of the year.
Legal Services.
a. Provide information about legal advice, counseling, and representation of which
at least 85% of all clients assisted will be linked to legal resources.
b. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will express an increased knowledge of
entitlement programs, the legal process, and individual rights.
Information not available at this time. Surveys are conducted during the
second half of the year.
4. Public Education.
Provide the general public the opportunity to evaluate a publication which provides
information about services and benefits available to older individuals of which at least
50% of respondents to a survey will indicate that the publication provided them with
meaningful and useful information.
Information not available.
Six Month Progress Report on Program Objectives for FY 2005-06
AGING
AGING
Services Contracted to Private/State Agencies (continued)
Transportation.
Provide nutrition participants served the opportunity to evaluate the program through
a survey of which at least 70% of nutrition participants surveyed who are transported
to a congregate meal site three to five days per week will maintain or improve their
nutritional risk assessment survey scores.
Information not available at this time. Client surveys are conducted during the
second half of the year.
Six Month Progress Report on Program Objectives for FY 2005-06
AGING
...... ........
AGING
Non -Contracted Services
1. Caregiver Support: National Family Program
a. Establish in all districts of the island, trained individuals to assess caregiver needs
and provide follow up on an as -needed basis of which 80% of referrals or
inquiries from caregivers island -wide will have immediate and convenient
response to needs for caregiver assessments.
Assessor training curriculum and manual is still in progress. Once
completed, sessions will be implemented to train assessors in various districts
on this island. However, assessments are executed currently by existing
agencies/providers, island wide, and caregivers have immediate and
convenient response to their needs.
With the current process, 90% of caregivers had assessments completed
within the time requested by the caregiver.
b. Provide supportive services and programs funded by the National Family
Caregiver Support Program of which at least 70% of clients assisted will respond
favorably to being able to continue giving care.
85% of caregivers assisted with the National Family Caregiver Support
program responded favorably that the support and services implemented by
the program helped them to continue giving care.
c. Provide supportive services and programs funded by the National Family
Caregiver Support Program of which at least "70% of clients assisted will respond
favorably to having increased the amount of time for them to tend to their own
daily activities.
85% of caregivers assisted with the National Family Caregiver Support
Program responded favorably that the support and services implemented by
the program helped them to tend to their own activities.
2. Caregiver Support, Education, and Training: Caregiver Resource Center.
a. Provide all clients assisted the opportunity to evaluate the quality of resource
materials available in the resource center of which at least 30% of clients assisted
will respond favorably indicating increased knowledge of the caregiver.
80% of clients and caregivers that used the resource materials (books,
brochures, videos, etc.) acknowledged the increased knowledge and
understanding of their situation or are better informed about the condition
of the person in their care.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Non -Contracted Services (continued)
b. Provide all clients assisted the opportunity to access the Internet via a computer
work station within the Caregiver Resource Center of which at least 50% of
clients assisted will respond favorably indicating increased knowledge of the
caregiver.
80% of clients and caregivers that accessed the Internet acknowledged the
increased knowledge and understanding of their situation or are better
informed about the condition of the person in their care.
c. Provide all workshop and conference participants the opportunity to evaluate the
usefulness and effectiveness of the information covered at 3 training sessions
relating to caregiver issues of which at least 70% of participants will respond
favorably.
99% of workshop and conference attendees responded favorably to the
usefulness and effectiveness of the information provided in the various
training sessions.
3. Community -Based Planning.
a. Provide nine community councils the opportunity to organize, assess, plan and
implement strategies to address their local issues of which at least 5 community -
driven, health and safety related projects will be planned and/or implemented.
3 community driven, health and safety related projects were implemented in
FY 2004 and completed by December 31, 2004:
Emergency Flashers, Smoke Alarms, Hamakua, North Hilo and
and First Aid Kits North Kohala
60% (3) community driven, health and safety related projects were planned
and implemented as of December 31, 2004:
Wellness Classes Ka`u and South Kona
Personal Emergency Response System South Hilo
As of June 30, 2005, the Wellness Classes conducted in Ka`fi and South Kona
were completed. The South Hilo project will resume in August 2005, the
start of the new school year, due to a partnership with the Waiakea High
School Key Club.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Non -Contracted Services (continued)
b. Provide community partners the opportunity to evaluate collaborative approaches
of which at least 30 community partners will report that they believe in
collaborative approaches and that collaborative ventures were successful.
A partnership survey was conducted in June 2005. 100% (28) of partners
surveyed indicated that they believed in collaborative approaches and that
the collaborative projects implemented and completed were successful.
4. Database Development and Maintenance.
Provide the general public, private sector, government officials, community agencies
and service providers with aging related information by responding to at least 10
requests for general information and at least 10 requests for data analysis conducted
to support program planning service development.
50% (5) requests for general information regarding aging related
information were acted upon.
60% (6) requests for data analysis were acted upon.
5. Education/Training.
Support and coordinate workshops and educational seminars which are pertinent,
relevant and reflective of the national and local trends and initiatives in the field of
aging where at least 75% of participants will indicate that the workshops/seminars
were relevant and helpful.
a. HCOA gave partial scholarships to eight individuals attempting to
earn certificates as nurse aids. All eight passed their class and
received their certificates.
b. HCOA sponsored two workshops conducted by Richard Barron
entitled "Responsive Management". The workshop was geared to
improve supervisory and management skills. A total of twenty five
individuals from service provider agencies participated in the
workshops. 80% of the participants indicated that the workshop
was relevant and helpful.
c. HCOA partially sponsored ten individuals from service provider
agencies to attend the Hawaii Pacific Gerontological Society of Hawaii
Conference. 100% of the individuals who received assistance
indicated that the conference provided relevant and helpful
information related to their work.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Non -Contracted Services (continued)
6. Home Modification.
a. Enable at least 75% of the clients served to remain within their homes in a safer
environment due to in-home safety items/equipment provided by the service.
95% of clients served were able to remain within a safer environment by
items provided.
b. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will indicate increased safety due to
program services.
95% of clients evaluated indicated increased safety due to program services.
Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will indicate that in-home safety items
decreased caregiver stress and reduced falls.
95% of clients indicated that safety items decreased caregiver stress and
reduced falls.
d. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of safety deficits identified in the service provider's
assessment were corrected with program services and in-home safety items.
90% of clients indicated safety deficits were corrected with program services
and in-home safety items. (In some situations, the corrective item would be
too costly and not feasible for this program i.e. bathroom renovation).
Services Contracted to Private/State Agencies
Case Management.
Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will indicate receiving home and community
based services improved their ability to remain in their homes.
80% of clients provided case management services through the Services for
Seniors Program indicated that it improved their ability to remain in their
homes.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Services Contracted to Private/State Agencies (continued)
2. Kupuna Care.
Provide clients receiving Kupuna Care Services (adult day care, personal care,
home -delivered meals, attendant care, chore, home/housekeeper, and assisted
transportation services) the opportunity to evaluate the program through a survey of
which at least 75% of clients surveyed will show an improved ability to remain in
their own homes.
80% of the clients receiving Kupuna Care services who responded to a survey
indicted an improved ability to remain in their own homes.
3. Legal Services.
a. Provide information about legal advice, counseling, and representation of which
at least 85% of all clients assisted will be linked to legal resources.
Information not available.
b. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will express an increased knowledge of
entitlement programs, the legal process, and individual rights.
95% of the clients receiving legal services who responded to the survey
indicated an increased knowledge of either entitlement programs, the legal
process, or their individual rights. 100% of the respondents indicated that
the assistance they received was beneficial.
4. Public Education.
Provide the general public the opportunity to evaluate a publication which provides
information about services and benefits available to older individuals of which at least
50% of respondents to a survey will indicate that the publication provided them with
meaningful and useful information.
This past contract year marked the fifth year of publishing the Silver Bulletin, a
monthly newsletter on and about eldercare services and aging issues. As in
previous contract years, the publication continues to deliver newsworthy articles
to over 4,100 older individuals while assisting readers to make informed
decisions as they access services beneficial to them. More than 40,000 copies of
the newsletter were printed and distributed to Big Island seniors and residents,
key health and social organizations and other community and business
establishments. There are also continuing requests by home bound seniors to
receive the publication by mail.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Services Contracted to PrivatelState Agencies (continued)
The annual special May edition featured the Outstanding Older Americans
Luncheon and highlighted the many and invaluable contributions of our older
residents. In addition to regular monthly Senior Profiles of older individuals
who have made a difference in our communities, the publication printed articles
on caregiving, healthy aging, health screenings, and cooking nutritious food;
introductory gerontology classes; eldercare related legislations and the Medicare
Prescription (Rx) Drug Discount card.
97% (n=67) of readers surveyed are satisfied with the quality of the publication
and on the average 4 out of 5 readers indicated that the newsletter is
informative, beneficial, useful and carries relevant information.
Transportation.
Provide nutrition participants served the opportunity to evaluate the program through
a survey of which at least 70% of nutrition participants surveyed who are transported
to a congregate meal site three to five days per week will maintain or improve their
nutritional risk assessment survey scores.
Information not available.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Non -Contracted Services
1. Caregiver Support: National Family Program
a. Establish in all districts of the island, trained individuals to assess caregiver needs
and provide follow up on an as -needed basis of which 80% of referrals or
inquiries from caregivers island -wide will have immediate and convenient
response to needs for caregiver assessments.
Assessor training curriculum and manual is still in progress. Once
completed, sessions will be implemented to train assessors in various districts
on this island. However, assessments are executed currently by existing
agencies/providers, island wide, and caregivers have immediate and
convenient response to their needs.
With the current process, 90% of caregivers had assessments completed
within the time requested by the caregiver.
b. Provide supportive services and programs funded by the National Family
Caregiver Support Program of which at least 70% of clients assisted will respond
favorably to being able to continue giving care.
85% of caregivers assisted with the National Family Caregiver Support
program responded favorably that the support and services implemented by
the program helped them to continue giving care.
c. Provide supportive services and programs funded by the National Family
Caregiver Support Program of which at least 70% of clients assisted will respond
favorably to having increased the amount of time for them to tend to their own
daily activities.
85% of caregivers assisted with the National Family Caregiver Support
Program responded favorably that the support and services implemented by
the program helped them to tend to their own activities.
2. Caregiver Support, Education, and Training: Caregiver Resource Center.
a. Provide all clients assisted the opportunity to evaluate the quality of resource
materials available in the resource center of which at least 30% of clients assisted
will respond favorably indicating increased knowledge of the caregiver.
80% of clients and caregivers that used the resource materials (books,
brochures, videos, etc.) acknowledged the increased knowledge and
understanding of their situation or are better informed about the condition
of the person in their care.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Non -Contracted Services (continued)
b. Provide all clients assisted the opportunity to access the Internet via a computer
work station within the Caregiver Resource Center of which at least 50% of
clients assisted will respond favorably indicating increased knowledge of the
caregiver.
80% of clients and caregivers that accessed the Internet acknowledged the
increased knowledge and understanding of their situation or are better
informed about the condition of the person in their care.
c. Provide all workshop and conference participants the opportunity to evaluate the
usefulness and effectiveness of the information covered at 3 training sessions
relating to caregiver issues of which at least 70% of participants wil I respond
favorably.
99% of workshop and conference attendees responded favorably to the
usefulness and effectiveness of the information provided in the various
training sessions.
Community -Based Planning.
a. Provide nine community councils the opportunity to organize, assess, plan and
implement strategies to address their local issues of which at least 5 community -
driven, health and safety related projects will be planned and/or implemented.
3 community driven, health and safety related projects were implemented in
FY 2004 and completed by December 31, 2004:
Emergency Flashers, Smoke Alarms, Hamakua, North Hilo and
and First Aid Kits North Kohala
60% (3) community driven, health and safety related projects were planned
and implemented as of December 31, 2004:
Wellness Classes Ka`u and South Kona
Personal Emergency Response System South Hilo
As of June 30, 2005, the Wellness Classes conducted in Ka`u and South Kona
were completed. The South Hilo project will resume in August 2005, the
start of the new school year, due to a partnership with the Waiakea High
School Key Club.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Non -Contracted Services (continued)
b. Provide community partners the opportunity to evaluate collaborative approaches
of which at least 30 community partners will report that they believe in
collaborative approaches and that collaborative ventures were successful.
A partnership survey was conducted in June 2005. 100% (28) of partners
surveyed indicated that they believed in collaborative approaches and that
the collaborative projects implemented and completed were successful.
4. Database Development and Maintenance.
Provide the general public, private sector, government officials, community agencies
and service providers with aging related information by responding to at least 10
requests for general information and at least 10 requests for data analysis conducted
to support program planning service development.
50% (5) requests for general information regarding aging related
information were acted upon.
60% (6) requests for data analysis were acted upon.
5. Education/Training.
Support and coordinate workshops and educational seminars which are pertinent,
relevant and reflective of the national and local trends and initiatives in the field of
aging where at least 75% of participants will indicate that the workshops/seminars
were relevant and helpful.
a. HCOA gave partial scholarships to eight individuals attempting to
earn certificates as nurse aids. All eight passed their class and
received their certificates.
b. HCOA sponsored two workshops conducted by Richard Barron
entitled "Responsive Management'. The workshop was geared to
improve supervisory and management skills. A total of twenty five
individuals from service provider agencies participated in the
workshops. 80% of the participants indicated that the workshop
was relevant and helpful.
c. HCOA partially sponsored ten individuals from service provider
agencies to attend the Hawaii Pacific Gerontological Society of Hawaii
Conference. 100% of the individuals who received assistance
indicated that the conference provided relevant and helpful
information related to their work.
Final Status Report on Program Objectives for FY 2004-05
AGING
.......... ....... ...... ......... ........... ...... _..... ... .. I............ ........m ... ................ .._I
AGING
Non -Contracted Services (continued)
6. Home Modification.
a. Enable at least 75% of the clients served to remain within their homes in a safer
environment due to in-home safety items/equipment provided by the service.
95% of clients served were able to remain within a safer environment by
items provided.
b. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will indicate increased safety due to
program services.
95% of clients evaluated indicated increased safety due to program services.
c. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will indicate that in-home safety items
decreased caregiver stress and reduced falls.
95% of clients indicated that safety items decreased caregiver stress and
reduced falls.
d. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of safety deficits identified in the service provider's
assessment were corrected with program services and in-home safety items.
90% of clients indicated safety deficits were corrected with program services
and in-home safety items. (In some situations, the corrective item would be
too costly and not feasible for this program i.e. bathroom renovation).
Services Contracted to Private/State Agencies
Case Management.
Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will indicate receiving home and community
based services improved their ability to remain in their homes.
80% of clients provided case management services through the Services for
Seniors Program indicated that it improved their ability to remain in their
homes.
Final Status Report on Program Objectives for FY 2004-05
AGING
AGING
Services Contracted to Private/State Agencies (continued)
2. Kupuna Care.
Provide clients receiving Kupuna Care Services (adult day care, personal care,
home -delivered meals, attendant care, chore, home/housekeeper, and assisted
transportation services) the opportunity to evaluate the program through a survey of
which at least 75% of clients surveyed will show an improved ability to remain in
their own homes.
80% of the clients receiving Kupuna Care services who responded to a survey
indicted an improved ability to remain in their own homes.
3. Legal Services.
a. Provide information about legal advice, counseling, and representation of which
at least 85% of all clients assisted will be linked to legal resources.
Information not available.
b. Provide clients served the opportunity to evaluate the program through a survey of
which at least 70% of clients surveyed will express an increased knowledge of
entitlement programs, the legal process, and individual rights.
95% of the clients receiving legal services who responded to the survey
indicated an increased knowledge of either entitlement programs, the legal
process, or their individual rights. 100% of the respondents indicated that
the assistance they received was beneficial.
4. Public Education.
Provide the general public the opportunity to evaluate a publication which provides
information about services and benefits available to older individuals of which at least
50% of respondents to a survey will indicate that the publication provided them with
meaningful and useful information.
This past contract year marked the fifth year of publishing the Silver Bulletin, a
monthly newsletter on and about eldercare services and aging issues. As in
previous contract years, the publication continues to deliver newsworthy articles
to over 4,100 older individuals while assisting readers to make informed
decisions as they access services beneficial to them. More than 40,000 copies of
the newsletter were printed and distributed to Big Island seniors and residents,
key health and social organizations and other community and business
establishments. There are also continuing requests by home bound seniors to
receive the publication by mail.
Final Status Report on Program Objectives for FY 2004-05
AGING
v
AGING
Services Contracted to Private/State Agencies (continued)
The annual special May edition featured the Outstanding Older Americans
Luncheon and highlighted the many and invaluable contributions of our older
residents. In addition to regular monthly Senior Profiles of older individuals
who have made a difference in our communities, the publication printed articles
on caregiving, healthy aging, health screenings, and cooking nutritious food;
introductory gerontology classes; eldercare related legislations and the Medicare
Prescription (Rx) Drug Discount card.
97% (n=67) of readers surveyed are satisfied with the quality of the publication
and on the average 4 out of 5 readers indicated that the newsletter is
informative, beneficial, useful and carries relevant information.
5. Transportation.
Provide nutrition participants served the opportunity to evaluate the program through
a survey of which at least 70% of nutrition participants surveyed who are transported
to a congregate meal site three to five days per week will maintain or improve their
nutritional risk assessment survey scores.
Information not available.
Final Status Report on Program Objectives for FY 2004-05
�IIVIL DEF/ 1SE AGENCY
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Continue to review and update tsunami evacuation maps, and provide updates to
appropriate departments and agencies on an annual basis.
The County Data Systems GIS Branch has finalized the Hilo and Kailua-Kona
area maps. The Kailua-Kona map has been printed and is currently being tested
as a working map in the Civil Defense Emergency Operations Center (EOC).
The Hilo map will be printed to replace the existing map. The rest of the district
evacuation maps are being finalized by the County Data Systems GIS Branch.
2. Continue the priority of working with all segments of the community in developing
emergency -response plans.
a. Work with the public sectors in hazard/risk awareness and response preparedness.
Review and update Fire, Parks & Recreation, Police, and Public Works, Standard
Operating Procedures (SOP).
Conducted hurricane and tsunami hazards workshops for the public and
private sectors in hazard/risk awareness and response preparedness.
b. Continue to coordinate and participate in emergency preparedness exercises,
Drills and training.
Continue to coordinate and participate in emergency preparedness exercises,
drills, and training with county, state, federal, and private agencies.
c. Continue to coordinate and participated in training for emergency response.
Civil Defense staff participated in training and exercises for emergency
response with other county, state (airports and harbors), and federal
agencies, including private agencies such as Hawaii Electric Light Company.
3. Continue to work with Department of Education, American Red Cross and State Civil
Defense regarding new facilities being available, and proposed facility upgrades to
expand our shelter program.
Site assessments with State Civil Defense have been made at PBhoa Community
Center, Mountain View School Cafeteria, Pahala Community Center, Kona
Imin Center, Yano Hall and Waikoloa School Cafeteria.
Six Month Progress Report on Program Objectives for FY 2005-06
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
4. Continue to administer Office of Domestic Preparedness (ODP) Grants for Homeland
Security Program, which includes hiring a person to manage this and other grants.
We continue to manage and oversee the ODP grants for FY 2000, 2002, 2003
part 1 and part II, 2004 and 2005.
5. Continue the development of an emergency response plan with the Department of
Water Supply to insure water availability should there be a portion or islandwide
power disruption over an extended period.
Hawaii County Civil Defense Agency continues to assist SSFM (consultant) in
the development of the Department of Water Supply emergency response plan.
6. Update and revise the existing Hawaii County's Emergency Operations Plan, to
address all hazards, including Terrorism, Weapons of Mass Destruction (WMD),
Hazardous Material (HAZMAT) and the National Incident Management System
(NIMS).
The revision of the Emergency Operations Plan has been awarded to a
consultant pending final approval of the contract.
7. Upgrade and repair existing sirens, and install new sirens in accordance with State
Civil Defense CIP Funding plan.
No sirens have been upgraded at this time due to changes of the design phase
which has delayed the project. The State Civil Defense and Department of
Accounting & General Services is currently finalizing the fiscal year 2004-2005
siren project specifications for approval and bidding. The bid announcement is
scheduled for February, 2006 and should be awarded by the end of the FY 2005-
06. The installation and upgrade of eight sirens for Hawai'i County should
commence by December, 2006.
Six Month Progress Report on Program Objectives for FY 2005-06
CIVIL DEFENSE AGENCY
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CIVIL DEFENSE
1. Continue to review and update tsunami evacuation, and provide updates to
appropriate departments and agencies on an annual basis.
The County Data Systems Department GIS Branch has finalized the format and
layout changes to the Big Island tsunami maps and has completed the Hilo and
Kailua-Kona area maps.
Continue the priority of working with all segments of the community in developing
emergency -response plans.
a. Work with the public sectors in hazard/risk awareness and response preparedness.
Review and update Fire, Parks & Recreation, Police, and Public Works Standard
Operating Procedures (SOP).
Conducted workshops for the public sectors in hazard/risk awareness and
response preparedness. Reviewed and update Fire, Parks & Recreation,
Police, and Public Works Standard Operating Procedures (SOP).
b. Continue to coordinate and participate in emergency preparedness exercises,
Drills and training.
Continue to coordinate and participate in emergency preparedness exercises,
drills and training with county, state, federal and private agencies.
c. Continue to coordinate and participated in training for emergency response.
Civil Defense staff participated in training for emergency response with
other county, state, and federal agencies, including private agencies such as
Hawaii Electric Light Company.
Continue to work with Department of Education, American Red Cross and State Civil
Defense regarding new facilities being available, and proposed facility upgrades to
expand our shelter program.
Hawai`County Civil Defense Agency continues to work with State Civil Defense
regarding the need for more shelters and facility upgrades through Federal
Emergency Management Agency pre -disaster mitigation programs in
retrofitting existing shelters.
4. Continue to administer Office of Domestic Preparedness (ODP) Grants for Homeland
Security Program, which includes hiring a person to manage this and other grants.
Hawaii County Civil Defense Agency continues to manage and oversee the ODP
grants for FY 2000, 2002, 2003 part I and part Il, 2004 and 2005. During the
past fiscal year, no one was hired to manage the grants. The Acting
Administrator and secretary have been overseeing the grants.
Final Status Report on Program Objectives for FY 2004-05
CIVIL DEFENSE AGENCY
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CIVIL DEFENSE
5. Continue the development of an emergency response plan for the Department of
Water Supply, to insure water availability should there be a portion or islandwide
power disruption over an extended period.
Hawaii County Civil Defense Agency assisted SSFM (consultant) in the
development of the Department of Water Supply emergency response plan.
SSFM has finalized the draft for the emergency response plan for review and
comment.
6. Upgrade and repair existing sirens, and install new sirens in accordance with State
Civil Defense CIV Funding plan.
The State Civil Defense and Department of Accounting & General Services is
currently finalizing the fiscal year 2004-2005 siren project specifications for
approval and announcement for bidding. This siren upgrade project has been
delayed due to changes of the design phase. The bid announcement is scheduled
for February, 2006 and should be awarded by the end of FY 2005-06. The
installation and upgrade of eight sirens for Hawaii County should commence by
December, 2006.
Final Status Report on Program Objectives for FY 2004-05
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3VIL SERVICE
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Classification and Compensation
1. Review and process position redescription reviews within five workdays of receipt.
Seventy-four redescription review requests were received and all were -processed
within five workdays of receipt.
2. Review and process reallocations for recruitment within 30 workdays of receipt.
Fifty-five reallocation requests for recruitments were received and all were
processed within 30 workdays of receipt.
Labor Relations
1. Represent the Mayor in collective bargaining as required within time limits
prescribed by law.
Negotiation process with bargaining units 01, 02, 03, 04, 11, 12, and 13 for new
collective bargaining agreements effective 7/01/07 — 6/30/09 scheduled to begin
from January 2006. No activity to report for this reporting period.
2. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step
3 appeal.
Thirteen grievances were filed during this reporting period. Action taken
(decision and/or settlement) within 60 days on nine cases. Four cases remain
unresolved (two pending finalization of settlement agreements; two were
recently filed and are still within the 60 -day action period).
3. Develop and deliver contract interpretations, advisories, and procedures on a
quarterly basis.
One written advisory and one arbitration summary were developed and
distributed during this reporting period. In addition, three Executive Orders
were developed and issued granting rights and benefits to excluded employees,
employees in the Excluded Managerial Compensation Plan, and elected and
appointed officials.
Six Month Progress Report on Program Objectives for FY 2005-06
CIVIL SERVICE
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4. Answer all written departmental inquiries relating to the administration and
interpretation of all collective bargaining agreements and executive orders within 14
days from date of request if it does not require inter -jurisdictional action, 30 days if it
does.
One written inquiry received (on interpretation of BU 01 travel allowance
provision), and responded to within 14 day limitation. Numerous e-mail
inquiries regarding contract interpretations were received and responded to
within the 14 -day limitation.
5. Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of
request.
Corporation Counsel's Office requested information and assistance on two
grievances that were pending arbitration. All requests were responded to within
the 14 -day limitation.
Personnel and Organizational Development
By September 30, 2005, develop and sponsor an annual pre -retirement workshop for
County and State employees.
Workshop held on September 22, 2005 with 250 employees from the County and
State jurisdictions.
2. By May 30, 2006, conduct a Countywide training needs assessment.
Because a new personnel program specialist now heads our personnel and
organizational development function and whose methodology on needs
assessment incorporates focus groups, executive level interview, and paper and
pencil surveys for achieving a more reliable assessment, we have decided to
move this object into FY 2006-07 while the specialist focuses redesigning our
delivery of services in POD.
3. By June 30, 2006, develop and sponsor an annual clerical seminar for County
employees.
We have recently begun planning for this event and will meet the objective by
the end of the fiscal year.
Six Month Progress Report on Program Objectives for FY 2005-06
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4. Offer 12 training courses in leadership and supervisory development, personal skill
building, and service management every quarter. Of the 48 courses conducted, 1/3 of
the courses shall have been held in Kona.
We did not provide these course during the first two quarters of this fiscal year
because our Personnel Program Specialist position was vacant from December
2004 through April 2005. This would have been the period that we would have
planned and arranged for courses for the first and second quarters of FY 2005-
06. Our new specialist, hired on May 1, 2005, underwent orientation on County
government operations and redesigning our delivery of services in POD.
However, courses have been prepared and will be presented during the third
and fourth quarters of this fiscal year.
5. Provide organization development support and facilitation to all departments in the
areas of teambuilding, conflict management, mediation, strategic planning, work
process flow analysis, and other areas within 45 days of a request to do so.
We have provided ongoing strategic planning support for Fire and the
Recreation Division of the department of Parks and Recreation.
No requests for team building, conflict management or workflow analysis were
received.
All other training and organizational development requests were resolved within
45 days (e.g. telephone and email enquiries for mediation, intervention,
meetings, curriculum design, DVD, video and equipment loans etc.)
6. Provide Sexual Harassment and Violence in the Workplace training on a quarterly basis.
See comments under #4 above.
Employee Relations
1. Publish monthly County newsletter.
Monthly newsletter published on the last working day of each month, July
through December 2005.
2. Conduct agency audits on personnel files, temporary assignment records, etc. One
audit within each 45 -day period.
Agencies Audited: Civil Service, Data Systems, Housing, and Water.
Six Month Progress Report on Program Objectives for FY 2005-06
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3. Review and audit properly completed and submitted payroll certification forms within
5 workdays of receipt.
Number of properly completed transactions: 2,152
Number of properly completed transactions
that took longer than five workdays:
99.9% of properly completed transactions processed within five workdays.
The two forms that took longer than 5 work days were misplaced and processed
within 6 workdays.
4. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
Number of properly completed forms: 82
Number of properly completed forms that
took longer than two workdays:
5. By December 30, 2005, facilitate an annual employee awards program.
Annual employee awards program held on November 18, 2005. Goal met.
6. By June 30, 2006, drug test a minimum of 50% of all firefighting personnel, 50% of
employees with CDL covered under Federal DOT rules.
Random drug tests were conducted on 121 fire fighter personnel for a test rate of
40.2%. Random drug tests were conducted on 35 CDL drivers for a test rate of
26.9%
7. By June 30, 2006, alcohol test a minimum of 101/) of all fire fighting personnel, 10%
of employees with CDL covered under Federal DOT rules.
Random breath alcohol tests were conducted on 30 fire fighter personnel for a
test rate of 10%. Random breath alcohol tests were conducted on 11 CDL
drivers for a test rate of 8.46%.
Six Month Progress Report on Program Objectives for FY 2005-06
CIVIL SERVICE
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Recruitment and Examination
Establish eligible lists as follows:
a. Within 3-1/4 months for those recruitments requiring only a written examination
or a training and experience evaluation (ME).
We established 39 out of 43, or 91%, of eligible lists within 3'/< months.
Four recruitments were not completed on a timely basis because of an
increase in workload attributable to the numerous recruitments opened on a
continuous basis. This workload included continual screening of applications
as they were turned in, scheduling and conducting numerous tests at various
sites, continually updating eligible lists by adding qualified applicants, and
continually issuing recertifications to departments.
b. Within 4 months for those recruitments requiring a written examination and a
training and experience evaluation (T&E).
No recruitments were conducted with these examination components.
c. Within 4-1/2 months for those recruitments requiring a written examination or
training and experience evaluation (T&E) and a performance test.
We established 6 out of 6, or 100%, of eligible lists within 4'/: months.
Goal met.
2. Certify (refer) names from available eligible lists to employing department within 5
workdays from receipt of the request for the list.
180 requests were received and for all 180 requests, we certified (referred)
names to the employing departments within five workdays. Goal met.
3. By October 30, 2005, coordinate the placement of CVE students within the County.
Out of a total of 15 CVE student helper positions, 7 students were placed
by October 30, 2005. One position was filled in November leaving seven (7)
positions vacant due to the shortage of CVE student referrals from Hawaii
Community College.
Six Month Progress Report on Program Objectives for FY 2005-06
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Health and Safety
Coordinate Hawaii Occupational Safety and Health Courtesy Inspections for at least
three County facilities by June 30, 2006.
This program objective is nearly completed. Two (2) County facilities
(Kawailani Fire Station and Wastewater Division Office) were inspected. At the
request of the Public Works Highways Division, a request was made to the
Hawaii Occupational Safety and Health Consultation and Training Branch for a
courtesy inspection of their facilities and operations, and we await scheduling of
this inspection. Additionally, a contract is being finalized for the inspecting of
Police, Fire, Public Works, Parks and Recreation, and Water Department
facilities and operations during this fiscal year,
2. Deliver requested safety training within two months of original request.
This program objective has been accomplished; all training requests are treated
as "urgent" and responded to well within the time constraints established.
There were seventeen (17) training sessions coordinated/conducted as of
December 31, 2005.
3. Reduce the number of employees on temporary total disability to 10 by June 30, 2006
by utilizing and following the Return -to -Work Program implemented in July 2004.
On July 1, 2005, there were forty-two employees (42) employees on temporary
total disability (TTD). On December 31, 2005, there were thirty-five (35)
employees on temporary total disability. The Division continues to utilize the
County Return to Work Program, working with (injured employee's) treating
physician(s) to have employee(s) released for modified/light work, and
departments/divisions to create work within the restrictions imposed by the
physician(s).
4. Review, update, consult with unions, and implement two revised County Safety
Policies by June 30, 2006.
One (1) County Safety Policy (Hearing Conservation Policy) was updated.
5. Working with the Corporation Counsel, provide for claims management and litigation
training for Workers' Compensation Branch by June 30, 2006.
Workers' Compensation Claims Management and Litigation Training is
tentatively scheduled to be conducted on May 11, 2006.
Six Month Progress Report on Program Objectives for FY 2005-06
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6. Develop County Safety Incentive Program by June 30, 2006.
Working with UPW Safety Committee on development of this program
objective.
Equal Opportunity
1. By December 31, 2005, review and amend all policies and procedures governing
equal opportunity and employment for the County.
Changes were made to our affirmative action procedures to remove
requirements for selecting applicants in underrepresented classes when
qualifications among applicants are relatively equal. Such requirements were
determined to be in violation of applicable laws.
Our review led us to conclude that rather than amend existing policies and
procedures, a new comprehensive policy and procedures were needed. (See item
#2.)
2. By December 31, 2005, develop and implement policy and procedures required by
equal opportunity and employment laws and rules.
Developed all new anti -discrimination and harassment policy to replace existing
policies. New policy approved by Mayor Kim and was effective October 1, 2005.
Procedures to implement the new policies were developed and distributed to
departments.
Anti -Discrimination and Harassment Policy distributed to departments 11/30/05.
Recommended practice change in Affirmative Action Policy.
Met with departments and agencies to review compliance requirements for Title
VI of the Civil Rights Act of 1964 and distributed resource materials for assist
them in complying with Title Vl.
3. By June 30, 2006, coordinate/develop and begin delivering mandatory training on
illegal discrimination, including illegal harassment.
Coordinated 84 enrollments of County employees in Courses on the ADA
delivered by the Disability Communication and Access Board during the first six
months of the fiscal year.
Six Month Progress Report on Program Objectives for FY 2005-06
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Developed and delivered 3 classes for Police Recruits on the ADA and Law
Enforcement, 2 classes on Title II of the ADA for Driver's Licensing Staff, and 1
class for Police Dispatchers by December 31, 2005.
Coordinated 3 day Internal investigations University Certificate Course for 28
managers and supervisors.
Development of Anti -Discrimination and Harassment Training for County
employees completed 12/2005. Delivery to commence in 2006.
Six Month Progress Report on Program Objectives for FY 2005-06
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Classification and Compensation
1. Review and process position redescription reviews within five workdays of receipt.
A total of 134 redescription reviews were processed. Of these, 132 were
processed within five workdays of receipt. Two position descriptions were
misplaced and processed within seven workdays of receipt.
2. Review and process reallocations for recruitment within 30 workdays of receipt.
A total of 153 reallocation requests were received and processed within 30
workdays of receipt.
Labor Relations
Represent the Mayor in collective bargaining as required within time limits
prescribed by law.
Negotiation process completed with bargaining units 01, 02, 03, 04, 11, and 13
for new collective bargaining agreements effective 7/01/05 — 6/30/07. We
represented the Mayor at all meetings and negotiation sessions required to
complete the process within the time limits prescribed by law.
2. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step
3 appeal.
Thirty-one (31) grievances were filed this fiscal year. Action taken (decision
and/or settlement) within 60 days on 24 cases. Seven cases were held in abeyance
beyond 60 days pending finalization of settlement agreements between the Union
and department involved. Three cases remain unresolved (two pending
finalization of settlement agreements; one has been held in abeyance pending the
resolution of another grievance).
3. Develop and deliver contract interpretations, advisories, and procedures on a
quarterly basis.
Three written advisories were developed and distributed during the fiscal year.
In addition, five Executive Orders were developed and issued granting rights
and benefits to excluded employees, employees in the Excluded Managerial
Compensation Plan, and elected and appointed officials.
Final Status Report on Program Objectives for FY 2004-05
CIVIL SERVICE
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Answer all written departmental inquiries relating to the administration and
interpretation of all collective bargaining agreements and executive orders within 14
days from date of request if it does not require inter jurisdictional action, 30 days if it
does.
One written inquiry received (on interpretation of BU 12 seventh day provision),
and responded to within 14 day limitation. One inter -jurisdictional inquiry
from the state was received (concerning the just cause standard for discipline)
and responded to within the 30 -day limitation. Numerous e-mail inquiries
regarding contract interpretations were received and responded to within the
14 -day limitation.
Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of
request.
Corporation Counsel's Office requested information and assistance on six
grievances that were pending arbitration. All requests were responded to within
the 14 -day limitation.
Personnel and Organizational Development
1. By September 30, 2004, develop and sponsor an annual pre -retirement workshop for
County and State employees.
Pre -retirement workshop held on September 22, 2004. 166 County employees
registered for the workshop as did 113 State employees.
2. By June 30, 2005, develop and sponsor an annual clerical seminar for County
employees.
As this program is normally held in May or June, planning would have begun in
January. Our position responsible for this planning and developing the seminar
was vacant January — May, 2004. No reassignment was done to this position
during its vacancy. The director decided to cancel this FY's clerical seminar.
Final Status Report on Program Objectives for FY 2004-05
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3. Offer 12 training courses in leadership and supervisory development, personal skill
building, and service management every quarter. Of the 48 courses conducted, 1/3
of the courses shall have been held in Kona.
No courses conducted during first quarter because of focus on continuing to help
various departments with strategic planning and staff needing to take family
leave as permitted under federal law. In second quarter, able to conduct 6
courses on the west side and 12 on the east side.
No courses were conducted during the third quarter because of the
aforementioned vacancy. The position was subsequently filled during the fourth
quarter, however the successful applicant was not assigned to deliver courses in
the remaining two months to meet FY's goals and objectives. Rather, the
specialist concentrated on become knowledgeable about the County's
organization through meetings and discussions with departments and agencies,
and providing a new foundation for our personnel and organizational
development function.
4. Provide organization development support and facilitation to all departments in the
areas of teambuilding, conflict management, mediation, strategic planning, work
process flow analysis, and other areas within 45 clays of a request to do so.
During the first two quarters, the specialist continued to facilitate and assist
various departments (fire, finance, parks & recreation, police) with their
strategic planning processes on a timely basis.
With the specialist hired in May, the specialist focused attention on the
facilitating and supporting various departments, most notably Fire, and Parks
& Recreation, with their strategic planning initiatives on a monthly and bi-
weekly schedule respectfully. No requests for conflict management, mediation,
and work flow process analysis have been received.
5. Provide Sexual Harassment and Violence in the Workplace training on a quarterly basis.
No classes held in first quarter. Second quarter produced 2 classes on the west side
and 2 classes on the east side.
No classes were held in the third and fourth quarters, primarily because of the
aforementioned vacancy. Further, recent changes in harassment laws have dictated
that we develop specialized curriculum in-house. Therefore, our old curriculum was
retired and our EEO/ADA Officer is currently designing new courseware to best
reflect both the new content and the new government requirements.
Final Status Report on Program Objectives for FY 2004-05
CIVIL SERVICE
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Employee Relations
1. Publish monthly County newsletter.
Monthly newsletter published, July to March. No issues were published in
April, May, and June, as laptop computer and software were stolen.
Replacement was not obtained in time to produce the last three months'
newsletter.
2. Conduct agency audits on personnel files, temporary assignment records, etc. One
audit within each 45 -day period.
Agencies Audited: Fire, Mass Transit, Prosecuting, Liquor Control, County
Clerk, Research and Development, Finance, Parks and Recreation. Goal met.
3. Review and audit properly completed and submitted payroll certification forms within
5 workdays of receipt.
Number of properly completed transactions: 4,467
Number of properly completed transactions
that took longer than five workdays: 13
99.7% of properly completed transactions processed within five workdays.
Of the thirteen forms that took longer than 5 workdays, two were misplaced and
processed within 7 workdays. Eight were set aside due to a four-day FRESH
workshop, forms were processed within 6 workdays. Three were set aside due
to FRESH meetings, forms were processed within 6-7 work days,
4. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
Number of properly completed forms: 186
Number of properly completed forms that
took longer than two workdays:
Goal met.
Final Status Report on Program Objectives for FY 2004-05
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5. By December 30, 2004, facilitate an annual employee awards program.
Annual employee awards program facilitated on October 29, 2004. Goal met.
6. By June 30, 2005, drug test a minimum of 50% of all fire fighting personnel, 50% of
employees with CDL covered under Federal DOT rules.
184 (58.5%) random drug tests for fire fighting personnel conducted during FY
2004-2005. 69 (53.1 %) random drug tests for employees with CDL covered
under Federal DOT rules conducted during FY 2004-2005.
7. By June 30, 2005, alcohol testa minimum of 100/'o of all firefighting personnel, 10%
of employees with CDL covered under Federal DOT rules.
71 (22.8%) random alcohol tests for fire fighting personnel conducted during FY
2004-2005. 14 (10.8%) random alcohol tests for employees with CDL covered
under Federal DOT rules conducted during FY 2004-2005.
Recruitment and Examination
1. Establish eligible lists as follows:
a. Within 3-1/4 months for those recruitments requiring only a written examination
or a training and experience evaluation (T&E).
We established 75 out of 86, or 87%, of eligible lists within 3 r/4 months.
Eleven (11) recruitments were not completed within the timeframe
because of the following:
■ One (1) recruitment delayed due to Countywide priority job placement
considerations;
• One (1) recruitment delayed due to recruitment outreach sessions;
• Two (2) recruitments delayed due to staff illness;
• Three (3) recruitments delayed due to division's frequent testing of police
officer recruitment.
Four (4) recruitments delayed due to staff involvement at FRESH
meetings/consultations.
b. Within 4 months for those recruitments requiring a written examination and a
training and experience evaluation (T&E).
No recruitments were conducted with these examination components.
Final Status Report on Program Objectives for FY 2004-05
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c. Within 4-1/2 months for those recruitments requiring a written examination or a
training and experience evaluation (T&E) and a performance test.
We established 7 out of 7, or 100%, of eligible lists within 4 % months.
2. Certify (refer) names from available eligible lists to employing department within 5
workdays from receipt of the request for the list.
396 requests were received and for all 396 requests, we certified (referred)
names to the employing departments within five workdays.
3. By October 30, 2004, coordinate the placement of CVE students within the County.
Out of a total of 15 CVE student helper positions, 11 students were placed by
October 30, 2004. Two students were placed later in the school year and 2 CVE
positions were vacant due to the shortage of qualified students in the CVE
Program with Hawaii Community College.
Health and Safety
1. Reduce number of open claims to 450 by June 30, 2005.
This program objective has not been accomplished. At the end of the FY, we had
a total of 490 open claims. While we attempted to meet this goal by reducing the
number of new claims, and, where appropriate, aggressively pursuing and
negotiating settlements on existing claims, the number of new claims was greater
than expected and we were unable to close the number of claims we had hoped
to.
We will continue to purse the dual course of action of closing claims while
attempting to reduce the number of new claims tiled.
2. Coordinate Hawaii Occupational Safety and Health Courtesy Inspections of at least
three County facilities by June 30, 2005.
This program objective has been accomplished; twenty (20) separate County
facilities were inspected by June 30, 2005.
3. Deliver requested safety training within two months of original request.
This program objective has been accomplished; all training requests are treated its
"urgent" and responded to well within the time constraints established. Number of
safety training sessions coordinated/conducted as of June 30, 2005 is fifty-seven (57).
Final Status Report on Program Objectives for FY 2004-05
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4. Create and circulate a Safety Advisory Manual for departments/agencies.
This program objective has been accomplished; manual was produced and
distributed in March 2004.
Final Status Report on Program Objectives for FY 2004-05
CORPORATION COUNSEL
CORPORATION COUNSEL
LITIGATION PROGRAM
1. Offer training opportunities to our litigation team, and provide them effective tools to
take cases to trial.
During the first half of this fiscal year, Litigation attorneys attended conferences
(including teleconferences), seminars and workshops concentrating on the
following: substantive areas of the law (e.g., workers' compensation update,
police misconduct including defeating police misconduct and federal litigation of
police misconduct claims, personal injury including hot topics in litigation and
handling such cases in the Court Annexed Arbitration Program, eminent
domain, asset forfeiture and environmental law including the National
Environmental Policy Act and Environmental Impact Statements); and
evidentiary rules and laws relating to electronic discovery and document
storage. A member of the litigation team attended a seven-day trial skills
program and received a certificate from the National Institute of Trial Advocacy
(NITA). The Litigation Division meets weekly to discuss trial strategy and
updates on legal issues. The Division attorneys also discuss and analyze legal
issues on a daily basis with other attorneys in the office, including members of
the Counseling and Drafting Unit, supervisory heads, Assistant Corporation
Counsel and Corporation Counsel.
2. Continue to make litigation client friendly. The Litigation Division will contact all
major County departments to schedule meetings to discuss ongoing cases, the scope
of liability and methods to reduce the department's exposure to unnecessary risks.
During the first half of this fiscal year, litigators have presented
classes/workshops in: (1) flood litigation (Third Annual Statewide Municipal
Attorneys Training Conference); (2) Civil rights and liabilities (for Police
Recruits and Supervisor recall training); and (3) Prosecutorial Immunities and
Misconduct (attended by all attorneys at the Office of the Prosecuting Attorney).
The litigators have also assisted the attorneys in the Counseling and Drafting
Unit in training for the Mobile Intensive Care Technicians, and consultation
with them on pending cases involving potential County liability. Litigators have
ongoing dialogue with County agents, employees, officials, heads, Mayor (and
his staff) and County Council Members (and their staff) that are involved in any
claim (including workers' compensation), and arbitration (grievances and
lawsuits).
Six Month Progress Report on Program Objectives for FY 2005-06
CORPORATION COUNSEL
LITIGATION PROGRAM
3. Responsibly monitor pending lawsuits by recommending settlement only when
quantifiable justification exist.
During the first half of the fiscal year, two cases were voluntarily
dismissed without the County paying any money. The Litigation Division settled
six significant cases during this time for a total sum of $1,002,750 (one settlement
involved three annual installment payments of $233,333.33, for a total of
$700,000). The potential liability exposure for these six cases was approximately
$1,760,000. The difference between the exposure value and settlement amount
was $757,250.
Six Month Progress Report on Program Objectives for FY 2005-06
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
Review of documents. The Division will review and approve legal documents
submitted by the various County departments and agencies promptly. This review
will include a thorough analysis of potential legal exposure and liabilities. To the
extent possible, 75% of legal documents shall be completed within 7 business days.
The Division is presently on course to meet this objective. Attorneys are charged
with conducting a thorough analysis of potential legal exposure and liabilities,
and the institution of training (see Program Objective No. 5 below) has followed.
From July 1, 2005, through December 31, 2005, the Division received 614
requests to review documents. As of December 31, 2005, there was only one (1)
request outstanding.
2. Drafting documents and legislation. The Division will draft documents and
legislation at the request of its County clients in a prompt manner. To the extent
possible, 75% of requests shall be completed within 21 business days or less.
The Division is presently on course to meet this objective. The Division was
tasked with drafting approximately 20 legislative bills for the County of Hawai i
within a one-week time, and this was achieved in advance of our internal
deadline.
From July 1, 2005, through December 31, 2005, the Division received 65 requests
to assist in drafting documents and legislation. As of December 31, 2005, only
seventeen (17) were outstanding.
3. Written Request for a Legal Opinion. The Division will thoroughly research and
draft legal opinions for its County clients in a prompt manner. To the extent possible,
75% of requests shall be completed within 21 business days or less.
The Division is presently on course to meet this objective. From July 1, 2005,
through December 31, 2005, the Division received 83 requests for legal opinions.
As of December 31, 2005, only sixteen (16) remained outstanding.
Six Month Progress Report on Program Objectives for FY 2005-06
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
Development of a Risk Management System. The Division will continue to
work with their respective clients in risk management activities.
The Division is presently on course to meet this objective. The Division has
increased its interaction with attorneys from the Litigation Division to provide
training for our County clients (see Program Objective No. 5 above). Attorneys
have also been charged with approaching their work from a proactive
perspective in order to anticipate areas of potential County liability and
properly advise their clients.
Six Month Progress Report on Program Objectives for FY 2005-06
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HILO & KONA OFFICES)
1. Collect a minimum of $350,000 in delinquent child support payments.
The Division has collected over $296,940 in delinquent child support payments
from July to December 2005.
2. Continue to improve staff productivity on the KEIKI automated system.
Updates and training to staff members are provided monthly by the Child
Support Enforcement Agency (CSEA) Bulletins. CSEA also provides training as
needed.
3. Provide updates and training to staff members on changes in federal requirements,
paternity establishment, child support establishment, enforcement, distribution and
interstate case processing.
Updates and training to staff are provided by CSEA memos, conference calls on
international child support, telephone conferencing seminars with CDs and
materials, staff meetings, and written materials.
From July to December 2005, the staff attended and participated in the 3rd
Annual Statewide Municipal Attorneys Training Conference that was held on
September 14-16, 2005 and the attorneys attended the HSBA's Annual Divorce
Law Update that was held on October 21, 2005.
Six Month Progress Report on Program Objectives for FY 2005-06
CORPORATION COUNSEL
BOARD OF ETHICS
1. Review all petitions and requests for opinions in a prompt manner.
The Board of Ethics received 8 petitions from 7/1/05 thru 12/31/05. Seven were
for Informal Advisory Opinions, and one was an "inquiry," which generated a
"Declaratory Ruling."
Three of the petitions have had hearings completed and are pending the signing
and distribution of the IAOs and Declaratory Order.
Six Month Progress Report on Program Objectives for FY 2005-06
CORPORATION COUNSEL
m.
LITIGATION PROGRAM
1. Offer training opportunities to our litigation team, and provide them effective tools to
take cases to trial.
Achieved. Litigation attorneys attended conferences, seminars and workshops
concentrating on the following: Substantive areas of the law, such as
employment law (including scope of employment and civil rights concerns),
labor law (union grievances) and personal injury (including the handling of such
cases in the Court Annexed Arbitration Program); procedural areas of the law,
such as the new Circuit Court Rules relating to discovery, and updates on
evidentiary rules and laws (including use of expert testimony); and attending a
Conference where two renowned experts, a forensic anthropologist and a
forensic scientist, discussed their fields of expertise and cases they handled.
A member of the litigation team attended and received a certificate from the
First Annual Trial Academy, at the University of Hawaii School of Law.
The support staff, legal assistant, investigator and clerks attended conferences,
seminars and workshops to learn substantive areas of the law, to become more
proficient in areas such as the court rules, to manage their work, and to
understand how to deal more effectively with people.
The Litigation Division also has weekly meetings to discuss trial strategy and
updates on legal issues. In addition, the collegial atmosphere within the office
allows each member of the litigation team to discuss and analyze legal issues on a
daily basis with anyone within the office, including members of the Counseling
and Drafting Unit, supervisory heads, the Assistant Corporation Counsel and
Corporation Counsel.
2. Reduce the response time for claims tiled against the County of Hawai'i under the
Hawaii County Charter (2000). In the coming Fiscal Year, 25% of all claims filed
against the County of Hawaii will receive a decision on whether to accept or deny a
claim within fourteen (14) business days of the filing date.
Achieved. During the fiscal year of 2004-05, we received a total of 96 claims. A
decision to accept, further investigate or deny was made on 82 of these claims or
85% of those received within 14 business days upon receipt by our office.
Final Status Report on Program Objectives for FY 2004-05
CORPORATION COUNSEL
LITIGATION PROGRAM
3. Continue to improve pre-trial motions practice. In all non-complex cases, the
Litigation Division will file disposition pre-trial motions in 30% of all new cases.
Achieved. During this time period, there were only two non-complex case that
were filed; and in both of those cases, motions to dismiss were filed. Even in
complex cases, litigators filed motions (and memorandums) to dismiss or for
summary judgment on behalf of the County.
4. Continue to make litigation client friendly. The Litigation Division will contact all
major County departments to schedule meetings to discuss ongoing cases, the scope
of liability and methods to reduce the department's exposure to unnecessary risks.
Achieved. The litigators have presented classes/workshops for: (1) excessive
police force litigation for the Second Annual Statewide Municipal Attorneys
Training Conference; (2) American with Disabilities Act for Parks and
Recreation Staff; (3) Dog Catchers liability; (4) Police Recruits; and (5) Recall
Training for Police Supervisors. Litigators have continuous dialogues with
County agents, employees, officials, heads, Mayor (and his staff) and/or County
Council Members (and their staff) who are involved in any claim (including
workers' compensation), arbitration (grievances, and interest arbitration
concerning wages and non -cost items for collective bargaining agreements) and
lawsuits.
5. Control the settlement of pending lawsuits by only recommending settlement when
quantifiable and articulable justification exists.
Achieved. We settled six (6) major or significant cases for a total sum of
$3,462,798.70. One of those cases was settled for $1.8 million to be paid over a
period of five (5) years; and another case was settled for $1.6 to be paid over a
period of three (3) years (here, $100,000 paid by County's insurance carrier for
subsidized police vehicle). The potential liability exposure for these six (6) cases
was between $17,803,506 and $24,952,006, which means the difference between
the potential exposure and actual settlement amount was between $15,952,006
and $22,952,006.
Final Status Report on Program Objectives for FY 2004-05
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
1. Review of documents. The Division will review and approve 75% of legal
documents submitted by the various County departments and agencies within seven
(7) business days or less. Such approval will include a thorough analysis of potential
legal exposure and liabilities.
Achieved. The C& D division received 1,180 documents for approval. 96%
were reviewed within seven (7) business days.
2. Drafting documents and legislation. Seventy-five percent (75%) of all departmental
and agency requests for drafting of legal documents and legislation will be submitted
to the requesting department or agency within twenty-one (21) business days or less.
Not Achieved. The C & D division received 86 drafting requests and completed
59% within twenty-one (21) business days.
3. Written Request for a Legal Opinion. Seventy-five percent (75%) of all
departmental and agency requests for a formal legal opinion will be submitted to the
requesting department or agency within twenty-one (21) business days or less.
Not Achieved. The C & D Division received 104 requests for legal opinions and
completed 71% within twenty-one (21) business days.
4. Other Requests for Legal Service. Fifty percent (50%) of all departmental and agency
requests for legal service that do not involve any formal written response or extensive
legal research will be completed within twenty-one (2 1 ) business days or less.
Achieved. The C& D Division received 497 requests to "review and comment" on
various matters. 79% of these requests were completed with twenty-one (21)
business days. The C & D Division also received 134 "Miscellaneous" requests.
74% of these requests were completed within twenty-one (21) business days.
Final Status Report on Program Objectives for FY 2004-05
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
Training for Board and Commission Members. The Division will conduct ongoing
training for all substantive Boards and Commissions to prevent procedural and
substantive errors, including recall training as requested by the Boards and
Commissions.
On December 1, 2004, the Office of the Corporation Counsel sponsored a
training conducted by the Office of Information Practices. Additionally, on
November 16, 2004, a special training was held for new County Council
members.
Each attorney in the division has conducted training for new Board and
Commission members.
6. Development of a Risk Management System. The Division will work with their
respective clients in developing a risk management system for their department.
A comprehensive risk management program, including the creation of a Risk
Management Division in the Department of Finance, has been submitted to the
Office of the Mayor for approval.
All C & D attorneys as part of their on-going counseling efforts engage in "risk
management' on a daily basis.
Final Status Report on Program Objectives for FY 2004-05
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HILO & KONA OFFICES)
1. Collect a minimum of $400,000 in delinquent child support payments.
Achieved. The Division collected over $609,308 in delinquent child support
payments from July 1, 2004 to June 30, 2005.
2. Continue to improve staff productivity on the KEIKI automated system.
Achieved. Updates and training by CSEA Bulletins and in-house training are
provided monthly to staff members.
3. Provide updates and training to staff members on changes in federal requirements,
paternity establishment, child support establishment, enforcement, distribution and
interstate case processing.
Achieved. Updates and training by CSEA memos, conference calls, telephone
conferencing seminars (Tele -Talks), staff meetings, and written materials are
provided to staff.
During the fiscal year 2004-2005, the staff attended and participated in the 2"d
Annual Statewide Municipal Attorneys Training Conference on September 23-
24, 2004; HSBA's Annual Divorce Law Update on October 15, 2004; QDRO
Tele -Talk Seminar on October 21, 2004; NCSF,A's Arrearage Collection Tele -
Talk Seminar on November 18, 2004; and HSBA/HCBA's CLE Training: The
Deal of the Century Seminar on December 16, 2004; NCSEA's Strategic Plan
Tele -Talk Seminar on May 19, 2005; and NCSEA's New Paternity Hot Topics
Tele -Talk Seminar on June 9, 2005.
4. Work to reduce the time spent on processing cases and improve working relationship
with judiciary.
Achieved. Focus is placed on discussing processing concerns with office staff
and judiciary and issuing written procedures to promote uniformity of
application.
5. Improve State Legislation in paternity, child support and support enforcement.
Partially achieved. In 2004-2005, meetings were held with the Child Support
Enforcement Agency Policy Analyst and the Honolulu Family Support Division
supervisor to address legislation.
Final Status Report on Program Objectives for FY 2004-05
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HILO & KONA OFFICES
6. Educate public and private agencies/persons regarding changes to the paternity and
child support laws.
Achieved. Family Support Division attorneys speak to high school students,
BISAC participants, hospital clerks, Department of Health personnel, and
midwives regarding paternity and child support laws.
7. Work with Circuit and Family Courts to reduce the time spent on processing cases.
Achieved. Judicial case procedures are regularly reviewed for increased
efficiency.
Final Status Report on Program Objectives for FY 2004-05
CORPORATION COUNSEL
BOARD OF ETHICS
1. Revise procedural rules to require a minimal filing and processing fee for complaints
for an informal, investigatory or formal advisory opinion.
Not achieved. This Program Objective is being reevaluated, and its deletion is
being contemplated. As written, this objective may serve as a disincentive for
the public to file complaints.
2. Review and revise the procedural rules.
Not achieved, but in progress. Discussions with the Board's Chairman have
been initiated.
Review and revise the Financial Disclosure Form and reduce the time and paperwork
associated with the filing of that document.
Not achieved. This Program Objective is being reevaluated, since a new long
form has been drafted for use. Further discussions with the Board's Chairman
were held, and further discussion is necessary.
4. Update records by applying to the destruction committee to change the retention
period of financial disclosure statements filed with the board from permanent to six
years after expiration of term of office, in conformance with the State Code of Ethics.
Achieved. The destruction committee has approved this action.
5. Continued legal education for Board on State and City sunshine and ethics laws.
Achieved. The Office of Information Practices conducted training on the State
Sunshine Law and government records law on December 1, 2004. On March 22,
2005, a similar training was held in West Hawaii.
Final Status Report on Program Objectives for FY 2004-05
COUNqY COUNCIL/CLE-1-AM
COUNTY COUNCIUCLERK
COUNCIL/CLERK
Clerk's Office -Council and Committee Services Sections
1. Complete minutes of council and committee meetings within 30 days of meeting date.
Except for excessively lengthy meetings, objective is being met.
2. Provide copies of official Council/County of Hawai'i records within 30 days of
request.
Objective is being met.
Archive, scan and data input Council/Clerk records from 1984 to 1998, which will
not be computer accessible in 2005 because of the migration of records off the
County's Wang computer system. (Phase 1 -continued).
Objective has not been met due to lack of time and personnel resources available
to direct towards this objective. Records from 1996-1998 are nearly complete.
Make the electronic text version of bills and resolutions available on the County's
website.
Electronic version of ordinances is available on website upon adoption. This
objective is tied to the priority projects of Data Systems.
5. Explore Council -Clerk webpage development.
Objective not commenced due to other management priorities.
6. Evaluate and implement new layout and design of Council/Clerk's Office (Suite 209)
for employee safety and greater efficiency.
Implementation has started, but is being done simultaneously with the office
move.
Reprographics Division
Process all documents submitted by departments for duplication within two business
days.
Objective achieved to date.
Six Month Progress Report on Program Objectives for FY 2005-06
COUNTY COUNCIUCLERK
COUNCIL/CLERK
2. Process all pieces of mail that are delivered no later than 2:45 p.m. by departments to
the Machine Room on the same day.
Objective achieved to date.
3. Distribute incoming postal mail at 101 Aupuni Center within two hours from receipt.
Objective achieved to date.
Legislative Auditor's Office
Attend Committee and Council meetings to facilitate and improve research and
advisory support for decision -makers.
Objective achieved to date.
2. Draft reports for Committee items necessitating action by the Council describing
Committee discussion and recommended Council action.
Objective being met by council legislative assistants.
3. Prepare reports to the Council for the County's representative regarding the Hawaii
State Association of Counties' executive committee meetings.
Objective met as warranted.
4. Screen state legislative bills having potential county impact of interest to the County
Council and prepare a list for the council members on a timely basis.
Not applicable until state legislature convenes.
5. Prepare legislative testimony on measures at the request of council members for
submittal to the state legislature.
Not applicable until state legislature convenes. This objective is likely to be
completed by the council district staff.
6. Facilitate the conduct of the county's annual independent audit report as required by
the Hawaii County Charter.
Objective on-going.
7. Attend Council's budget and program review sessions conducted by the Committee
on Finance and prepare a report for the Committee to the Council.
Not applicable until budget and program review sessions are conducted.
Six Month Progress Report on Program Objectives for FY 2005-06
COUNTY COUN
ELECTIONS DIVISION
Update Voter Registration Address Directory with current county addresses.
Objective being met on an on-going basis.
2. Establish on-site printing of all Correction Orders and Absentee Mail Labels.
Project being coordinated with Data Systems.
3. Assign a house number to all registered voter addresses.
On-going.
4. Conduct Deputy Voter Registrar training in all districts.
Not applicable until training begins.
5. Recruit University and High School students to participate in Precinct Operations.
Not applicable until recruitment begins.
6. Conduct voter education and voter registration programs for eligible high school
students.
Program was completed in 10 high schools.
Six Month Progress Report on Program Objectives for FY 2005-06
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Clerk's Office -Council and Committee Services Sections
1. Complete minutes of council and committee meetings within 30 days of meeting date.
Objective achieved with the exception of a few executive sessions.
2. Provide copies of official Council/County of Hawai'i records within 30 days of
request.
Objective achieved.
Archive, scan and data input Council/Clerk records from 1984 to 1998, which will
not be computer accessible in 2005 because of the migration of records off the
County's Wang computer system. (Phase 1 -continued).
Since the project began in early 2004, approximately 2,000 records have been
archived in the new system. Filling staff vacancies will increase the records
archived.
Reprographics Division
1. Process all documents submitted by departments for duplication within two business
days.
Objective achieved.
2. Process all pieces of mail that are delivered no later than 2:45 p.m. by departments to
the Machine Room on the same day.
Objective achieved.
3. Distribute incoming postal mail at 101 Aupuni Center within two hours from receipt.
Objective achieved.
4. Develop criteria by which certain documents and mail items must be paid by the
department generating the document or item (ie. federal and state grants, newsletters
to outside groups).
This internal policy must still be discussed.
Final Status Report on Program Objectives for FY 2004-05
COUNTY COUNCIUCLERK
COUNCIL/CLERK
Legislative Auditor's Office
1. Draft reports for Committee items necessitating action by the Council describing
Committee discussion and recommended Council action.
Objective achieved.
2. Prepare reports to the Council for the County's representative regarding the Hawaii
State Association of Counties' executive committee meetings.
Objective achieved.
3. Screen state legislative bills having potential county impact of interest to the County
Council and prepare a list for the council members on a timely basis.
Objective achieved. Prepared list of 267 bills of county impact.
4. Prepare legislative testimony on measures at the request of council members for
submittal to the state legislature.
Prepared 58 testimonies for council members.
5. Facilitate the conduct of the county's annual independent audit report as required by
the Hawaii County Charter.
Objective achieved.
6. Attend Council's budget and program review sessions conducted by the Committee
on Finance and prepare a report for the Committee to the Council.
Objective achieved.
Final Status Report on Program Objectives for FY 2004-05
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
1. Implement Internet voting for Uniformed and Overseas Citizens (UOCAVA).
Objective not achieved. The Federal Voting Assistance Program cancelled the
implementation for the 2004 elections.
2. Provide Direct Record Election System in all absentee walk and election day
precincts.
Objective achieved.
3. Assign Tax Map Key numbers to all registered voters addresses.
Objective partially achieved.
4. Train one teacher in each State High School in the County to serve as a voter
registration liaison.
Objective partially achieved.
5. Conduct voter education and voter registration programs for high school seniors and
community organizations.
Objective achieved.
Final Status Report on Program Objectives for FY 2004-05
uj
COUNJJTY PHYSICI ANIS
COUNTY PHYSICIANS
COUNTY PHYSICIANS
1. Continue to serve the County diligently as in the past.
This is ongoing.
Six Month Progress Report on Program Objectives for FY 2005-06
COUNTY PHYSICIANS
COUNTY PHYSICIANS
1. Continue to serve the County diligently as in the bast.
This is ongoing.
Final Status Report on Program Objectives for FY 2004-05
DATA CYST S
DATA SYSTEMS
DATA SYSTEMS
1. Expand the County of Hawaii Local Area Network and Wide Area Network utilizing
telecommunication services.
The following nodes/locations were added to the County of Hawaii Wide Area
Networks:
Fiber Optic:
Corporation Counsel
Office of Housing and Community Development
o Wailuku
0 1990 Kinoole Street
Digital Subscriber Line:
Council Offices — Waimea
Department of Water Supply
2. Enhance employee technical skills and knowledge through training classes.
TRAINING:
Classes attended by Data Systems personnel:
Fundamentals of the Cisco Router
Programming a Microsoft SQL Server 2000 Database
System Architecture Design for GIS
Photoshop Level 1
Dreamweaver
Emergency Response/Disaster Recovery
Understanding Network Fundamentals
Mastering Internet and LAN Security
Mastering Adobe Photoshop
Strategies for Maximizing Oracle Database Performance
USER CONFERENCES
The following User Conferences were attended by Data Systems Personnel:
BIO-Key/Fire RMS
3. Migrate County servers to Windows Active Directory Servers.
In Progress:
The Windows Server 2003 Equipment was requisitioned in November 2005 and
ordered in January 2006, with an Estimated Time of Arrival (ETA) of March
2006. To minimize the disruption in service to the County users, transition to
the new network will be phased and done after hours.
Six Month Progress Report on Program Objectives for FY 2005-06
DATA SYSTEMS
DATA SYSTEMS
4. Migrate E-mail and County web sites to County in-house servers.
In Progress:
New E-mail server is part of the Windows 2003 Exchange equipment ordered.
Due to the complexity of the installation and cutover to the new Windows 2003
equipment, this objective may not be feasible in the fiscal year 2005-06.
5. Develop a Needs Assessment and Review for all County Agencies and Departments.
In Progress:
Information Systems Manager has met with departments and agencies on a
Business Plan review:
Research and Development
Dept of Environmental Management
Parks and Recreation
Fire Department
Corporation Counsel
Civil Service
6. Remove Wang System.
In Progress:
Due to the FRESH workload, Analysts assigned to the migration of the WANG
historical data to the Local Area Network have been unable to begin. Wang
removal is estimated to be in the 2"d quarter of 2006.
7. Develop departmental Strategic Plan.
Again, due to the continuing workload of FRESH, we are unable to continue and
complete the Departmental Strategic Plan.
8. Develop data management strategy.
In Progress:
With the installation and activation of the Windows 2003 Server, the primary
effort will be to consolidate and reduce the number of individual servers in the
County network. This will lessen the amount of expense and labor required to
maintain (31) servers.
Additionally, Network Appliance Storage (NAS) equipment will be deployed to
consolidate common sources of data. i.e.-Imaging data, backup data, user files,
etc.
Six Month Progress Report on Program Objectives for FY 2005-06
DATA SYSTEMS
m.
DATA SYSTEMS
1. Complete the FRESH Project implementation.
Data Systems staff, working with the Departments of Finance (Accounts,
Treasury, Budget and Purchasing), Planning, Environmental Management
(Wastewater and Solid Waste) and Civil Service has implemented and are
"Live" on the following FRESH Applications:
- General Ledger, Accounts Payable, and Purchasing
- Budget Prep
- Human Resources
- Payroll
- Position Budgeting
- Cashiering
- Applicant Tracking
- Special Assessments
- Utility Billing
- Project Accounting
- Fixed Assets
- Warehouse Inventory
Work in Progress:
- Accounts Receivable
2. Develop a Disaster Mitigation & Recovery Plan for information technology in line
with the County's overall Business Continuity Plan.
Work in Progress.
With the activation of the Oceanic Time Warner Fiber connections, the County
is able to strategically place backup servers in secure locations that will allow the
continuity of local government, in the event of a catastrophe.
Data Systems personnel will be meeting with County Departments to formally
introduce the Business Continuity Plan.
3. Develop a migration plan/schedule for statewide computer applications currently used
by the County.
Completed.
All agencies that once connected to the State of Hawaii via Frame Relay are
now on the Next Generation Network (NGN). All agencies were notified to
discontinue their Frame Relay service.
Final Status Report on Program Objectives for FY 2004-05
DATA SYSTEMS
. ......... ... .. .... .......... .................. .......... ...... _...I
DATA SYSTEMS
4. Develop island -wide telecommunications infrastructure to support information
technology.
Completed.
Utilizing telecommunication services such as Digital Subscriber Line (DSL), Cable
Modem (Roadrunner) and Fiber Optics, Data Systems has the ability to connect most
locations on island to the County's Wide Area Network (WAN).
5. Develop countywide GIS utilization capability through Internet -based mapping.
Completed.
Internet Mapping Site was developed by the Pacific Disaster Center, in
collaboration with the GIS branch of Data Systems, and implemented in July
2004. The web -based application at www.pdc.org/heris is being housed by the
PDC at no charge to the County of Hawaii.
6. Develop plans to migrate existing Windows NT to Windows 2000/2003 server
environment.
Completed.
Data Systems Network Analysts has worked with Civil Defense on the Homeland
Security Grant to purchase and implementation of the new Windows 2003
server equipment.
The new Operating Systems will improve efficiencies, flexibilities and control in
the Local Area/Wide Area network.
The IS Manager and Network Analysts reviewed the recommendation and
implementation plan.
7. Develop a hardware/software upgrade plan.
In Progress.
As part of objective #6, this group will review all hardware and software
requirements for all County agencies on the Local Area Network.
Final Status Report on Program Objectives for FY 2004-05
DATA SYSTEMS
DATA SYSTEMS
8. Expand computer network infrastructure and services for County organizations
located in West Hawaii
Completed.
Data Systems purchased and installed a server for the Hanama Place offices.
Additionally, the following offices were connected to the County of Hawai`i's
Wide Area Network:
- West Hawaii Council Office
- Kona Liquor Network
- Waimea Council Office
The installation of the server will allow the users in our West Hawaii County
offices to store and backup important data files, as well as allow for better and
more efficient use of the network connections.
9. Develop a County "Intranet" to improve internal County communications.
Completed.
County Intranet website is: http:Hcoh03/netinfo/
County Agency representatives will be responsible for the content and updates
for this web site. Training will be scheduled.
10. Assist Planning Department with the implementation of a new permit tracking
application to replace the current application running on the Wang System
Completed.
Planning Parcels and Permits application module was a collaborative effort
between Planning Department and Data Systems. Implementation was
completed in the 2"d Quarter of 2005.
Final Status Report on Program Objectives for FY 2004-05
ELIDERLY ACTIVITIES
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self -enrichment by:
1. Providing Information and Assistance Services to 3,500 older adults.
Served 2,457 seniors, or 70% of the established objective of 3,500.
2. Providing Outreach Services to 800 adults.
Served 511 seniors or 64% of the established objective of 800 older adults.
3. Providing Transportation Services to 1,100 older adults and accomplishing 33,000
trips annually.
Provided Transportation services for 897 seniors or 82% of the established
objectives of 1,100 older adults and completed 20,175 trips or 61% of the 33,000
trips annually.
4. Providing and completing 1,250 referrals
Completed 1,132 referrals or 91% of the established objective of 1,250.
Providing 60 individuals with disabilities/older adults with 4,066 hours of Chore
services annually.
Provided 33 seniors or 55% of the established objective of 60 individuals
2,336.50 hours of chore services or 57% of the established objective of 4,066
hours.
Notation: The extended contract was from July 1, 2005 to December 1, 2005 per DHS & HCOA.
New contract per DHS & HCOA took effect on December 1, 2005 to June 30, 2006.
Total individuals served has changed from 60 to 34 with a total of 2,016 hrs. from
December 1,2005 to June 30, 2006. Unit rate changed from $17.00 to $20.00 per unit
cost.
Six Month Progress Report on Program Objectives for FY 2005-06
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Enhance the overall quality of life, i.e., maximum independence, optimum health,
personal dignity, and self -enrichment of persons 55 years and older by:
1. Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years
and older.
Objective achieved. 1,616 RSVP volunteers served in volunteer assignments.
2. Assisting significantly in meeting community needs by providing 150,000 hours of
volunteer service in a minimum of 170 volunteer stations.
RSVP volunteers provided 85,124.5 hours of volunteer service through 182
volunteer stations.
3. Providing 50 volunteers in elementary schools to tutor children who are reading
below grade level.
Objective achieved. 50 RSVP volunteers served as reading tutors in elementary
schools.
4. Providing 350 volunteers to enable Hawaii County Nutrition Program to carry out its
congregate meals program.
Objective achieved. 412 volunteers served in the Hawaii County Nutrition
Program's congregate meals program.
Six Month Progress Report on Program Objectives for FY 2005-06
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Congregate Nutrition Services
1. To provide 85,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 1,000
older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout
Hawaii County by June 30, 2006.
As of 12/31/05, 42,053 meals have been served to 1,152 seniors. This is 49% of
our objective for meals, and 115% of our objective for seniors served.
Home Delivered Meal Service (Meals on Wheels)
To deliver 68,225 nutritious meals, each containing 1/3 of the U.S. RDA, to 400 frail,
homebound older individuals, aged 60 and older, throughout Hawaii County by
June 30, 2006.
As of 12/31/05, 38,242 meals were served to 420 seniors. This is 56% of our
objective for meals, and 105% of our objective for seniors served.
Six Month Progress Report on Program Objectives for FY 2005-06
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
1. Place 20% of the allotted slot level or 8 enrollees into unsubsidized jobs by FY's end.
Placed 4 enrollees into subsidized jobs.
2. Place 50% or 21 of the enrollees into community service positions that serve seniors
during the FY.
Placed 30 of the enrollees into community service positions that serve seniors.
Provide services to a cumulative total of 59 enrollees by FY's end. 1.4 x 42 = 58.8 or
rounded up to 59.
Provided services to a cumulative total of 51 enrollees.
4. Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by
FY's end.
Conducted 69 work site visits.
Six Month Progress Report on Program Objectives for FY 2005-06
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self -enrichment by:
1. Providing Information and Assistance Services to 3,500 older adults.
Objective achieved. Served 5,396 seniors, or 154% of the established objective
of 3,500 older adults.
2. Providing Outreach Services to 1,050 adults.
Objective was not achieved. Served 812 seniors, or 77% of the established
objective of 1,050 adults.
Notation: The Federal objective of 1,050 adults to be provided outreach services
was changed to 800 adults to be served in CSE's Title III Contract by the
Hawaii County Office of Aging during this period. A total of 812 seniors were
provided outreach services.
3. Providing Transportation Services to 1,100 older adults and accomplishing 33,000
trips annually.
Objective achieved. Provided transportation services for 1,103 seniors 100% of
the established objectives of 1,100 adults and completed 39,860 trips or 120% of
the 33,000 trips annually.
4. Providing 60 individuals with disabilities/older adults with 4,066 hours of chore
services annually.
Objective was not achieved. Provided chore services to 50 seniors or 83% of the
established objective of 60 individuals.
Notation: CSE was unable to meet the objective of 60 individuals because DHS
was reluctant to add new clients or have an increase in clients because CSE was
exceeding its monthly (338) contractual hours. There were twelve (12)
individuals that were placed on the DHS "Waitlist" that requested services, but
CSE's request to service those clients were denied by DHS.
Objective achieved. Provided 5,855 hours of chore services or 144% of the
established objective of 4,066 hours.
Final Status Report on Program Objectives for FY 2004-05
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Enhance the overall quality of life, i.e., maximum independence, optimum health,
personal dignity, and self -enrichment of persons 55 years and older by:
Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years
and older.
Objective achieved. 1,694 RSVP volunteers served in volunteer assignments.
2. Assisting significantly in meeting community needs by providing 150,000 hours of
volunteer service in a minimum of 170 volunteer stations.
Objective achieved. RSVP volunteers provided 175,169 hours of volunteer
service through 187 volunteer stations.
Providing 50 volunteers in elementary schools to tutor children who are reading
below grade level.
Objective achieved. 58 RSVP volunteers served as reading tutors in elementary
schools.
4. Providing 350 volunteers to enable Hawaii County Nutrition Program to carry out its
congregate meals program.
Objective achieved. 474 volunteers served in the Hawaiei County Nutrition
Program's congregate meals program.
Final Status Report on Program Objectives for FY 2004-05
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Congregate Nutrition Services
1. To provide 80,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 900
older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout
Hawaii County by June 30, 2005.
Objective achieved. As of 6/30/05, 89,085 meals were served to 1,535 seniors.
This is 104% of our objective for meals, and 153% of our objective for seniors
served.
Home Delivered Meal Service (Meals on Wheels)
To deliver 70,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 500 frail,
homebound older individuals, aged 60 and older, throughout Hawaii County by
June 30, 2005.
Objective achieved. As of 6/30/05, 77,474 meals were served to 540 seniors. This
is 110% of our objective for meals, and 108% of our objective for seniors served.
Final Status Report on Program Objectives for FY 2004-05
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
1. Place 20% of the allotted slot level or 8 enrollees into unsubsidized jobs by FY's end.
Objective achieved. Placed 9 enrollees into unsubsidized jobs by fiscal year end.
2. Place 50% or 21 of the enrollees into community service positions that serve seniors
during the FY.
Objective achieved. Placed 22 enrollees into community service positions that
serve other seniors by fiscal year end.
3. Provide services to a cumulative total of 59 enrollees by FY's end. 1.4 x 42 = 58.8 or
rounded up to 59
Objective almost achieved. Provided services to a cumulative total of 52
enrollees by fiscal year end. Amendments to the Workforce Investment Act
drastically changed eligibility requirements for the program and decreased
enrollment rates across the State of Hawaii and nationally.
4. Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by
FY's end.
Objective almost achieved. Conducted 130 work site visits by fiscal year end.
Effective July 1, 2004 the amended WIA regulations to require only 2 work site
visits per year per participant. This is a much more reasonable goal. 42
participants x 2 work site visits/yr = 84 work site visits/yr.
Final Status Report on Program Objectives for FY 2004-05
ENVIRONMENTAL
MANAGEMENT
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
1. Maintain landfill tipping fees at a level matching commercial usage of Solid Waste
services, approximately 50% of Solid Waste Fund expenditures, by 2008.
We are on track to reach our goal of approximately 50% of Solid Waste Fund
expenditures, by FY 2007-2008, being generated through landfill, or other,
tipping fees. Landfill tipping fees have increased by $10 per ton each year, over
the last 3 years, with two more increases to go before reaching $85 per ton in
FY2007-2008. The current year's budget is projected to be 40%. Next fiscal
year is projected to be at 41%, and FY 2007-2008 is projected to be 48%.
2. Maintain Sewer fees at a level to cover expenses of operations, repairs and
maintenance, and replacements.
Sewer fees are presently covering the expenses of operations, repairs and
maintenance and replacement projects. This will likely continue through FY
2007-2008.
3. Maintain vehicle disposal fee system to assure financial self-sufficiency for vehicle
recycling program.
The vehicle disposal fund is fully self-sufficient. It has even been able to fund the
expansion of an amnesty program. Under the amnesty program, up to two cars,
per person per property, will be towed and recycled, from private property, at
no cost to the property owner. The owner must sign an affidavit, and other
requirements must be met. We believe this year's amnesty program will be able
to continue through FY 2006-2007.
4. Proactively work towards compliance of EPA mandate to close all Large Capacity
Cesspools by the end of the year 2007.
We are working very proactively with the Environmental Protection Agency.
We have signed an agreement with the federal agency, with a time line, to close
all Large Capacity Cesspools. The last cesspool is scheduled to be closed by the
end of the calendar year 2010.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
5. Establish a system and fees for all commercially -hauled solid waste for possible
disposal at rural transfer stations.
This goal has proved more difficult to implement than originally thought. Some
of the impediments are: present DOH permits for the Transfer Stations prohibit
commercial waste by type as well as the quantities that would likely be
generated; the quantities of commercial waste would overload our hauling
operations; the space required by trucks is greater than that required by
automobiles; and there are safety concerns over mixing the two types of traffic.
This continues to be a goal for the Department and the Division and is intended
to be implemented in the coming years.
6. Design a program to more efficiently recover construction and demolition debris,
beginning with aggregates.
The landfill tipping fee rate increases are helping to accomplish this goal,
beginning with aggregates. Construction companies are becoming more creative
in reusing aggregate onsite, or partnering with other projects that can use the
fill.
Reduce days, and percentage of balances over 90 days past due, in Accounts
Receivable for Wastewater and Solid Waste services by 5% for FY 2005-2006.
Wastewater: The percentage of receivables over 90 days past due has increased
slightly from 64% at the end of FY04-05 to 65% for the Wastewater Division.
The average number of days in accounts receivable has decreased from 128 days
at the end of FY04-05 to 112 days.
On October 1, 2005, a new ordinance went into effect which makes the property
owner ultimately responsible for the sewer fees. While it is too early to see
measurable improvements, we have already had several customers bring their
accounts current due to this new law.
Collection on our largest sewer delinquency is expected in February 2006. This
delinquency represents approximately 30% of receivables over 90 days past due.
Solid Waste: The percentage of receivables over 90 days past due has decreased
from 26% in FY04-05 to 22% for the Solid Waste Division. The average
number of days in accounts receivable has increased slightly from 69 days in
FY04-05 to 70 days in the first half of FY05-06.
We will continue to work with the County Council to provide incentives for
keeping accounts current.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
1. Maintain landfill tipping fees at a level matching commercial usage of Solid Waste
services, approximately 50% of Solid Waste Fund expenditures, within 5 years.
Landfill tipping fees for commercial solid waste were changed by ordinance in
2003. We assess the goal of matching commercial usage with the fees charged
each year. It is submitted to Council in the early part of the calendar year. The
fees have increased by $10/ton for the last three years and have two more steps.
As of July 1, 2005 they are $65/ton. At present projections we will reach 46% of
Solid Waste Fund expenditures paid for through landfill tipping fees when we
reach $85/ton.
2. Maintain Sewer fees at a level to cover expenses of operations, repairs and
maintenance, and replacements.
The fees are covering operations, repairs, and maintenance. We review funding
levels for repairs annually, in tandem with budget preparations. We will request
any funding needs in our FY 2007 budget requests.
3. Maintain fee system to assure financial self-sufficiency for vehicle recycling and all
recycling programs.
The fee system for the Vehicle Disposal Fund is at the appropriate level for the
services we are providing. Increased demand for scrap metal has given the
County opportunities to recycle more metal than in previous years. We believe
we can take advantage of the currently increased demand for scrap metal and
expand services in FY 2007.
4. Establish a system and fees for all commercially -hauled waste finishing its life at
rural transfer stations.
This is a long-term goal which first requires maintenance and upgrades to most
of the 21 rural transfer stations. We are on track with a 5 year transfer station
enhancement plan. Beginning in FY 2005, we are now contracting for fencing
and repairs at the highest priority stations. Pilot projects, funded primarily with
grants, have helped us collect data to more accurately design our stations.
5. Complete construction of East Hawaii Regional (Sort Station in 2004.
This goal has not been achieved. Proposals from the most recent RFP for a
Waste Reduction Technology were deemed not in the best interest of the County
to pursue. The Administration continues to pursue this project, as the most
recent estimate of permitted landfill capacity being reached is March 2006.
Final Status Report on Program Objectives for FY 2004-05
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
6. Reduce days, and percentage of balances over 90 days past due, in Accounts
Receivable for Wastewater and Solid Waste services by 5% for FY 2004-2005.
WASTEWATER: At the end of fiscal year 2004-2005, the percentage of
receivables over 90 days past due had increased from 51% in FY03-04 to 64%
for the Wastewater Division. The average number of days in accounts
receivable had decreased by 6% to 128 days from 136 days in FY03-04. To aid
in the collections of sewer fees, a bill was introduced to Council and was
approved. It makes the property owner ultimately responsible for the sewer fees.
The ordinance goes into effect on October 1, 2005.
SOLID WASTE: The percentage of receivables over 90 days past due has
increased from 21% in FY03-04 to 26% for the Solid Waste Division. The
average number of days in accounts receivable has decreased by 15% to 69 days
from 81 days in FY03-04.
We will continue to work with the County Council to provide incentives for
keeping accounts current.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
FINANCE
ADMINISTRATION/BUDGET
Administration
1. Continue to require divisions to review and update rules, policies and procedures to
insure that applications are consistent throughout the County. Desired outcome is to
realize efficiencies in financial practices.
Update of Real Property Tax rules are currently in process. Procedures
regarding certain contracts for services are also being developed.
2. Conduct three training sessions for county financial personnel. Desired outcome is to
provide a training media for financial support staff.
There were no County -wide Finance training sessions in the first six months this
year. Training was focused on smaller groups to provide hands-on training
related to FRESH operations. Finance staff also spoke at County -wide meetings
held by other departments.
Continue review and reorganization of Finance divisions to enhance efficiency and
quality customer service.
Recruiting for the new Risk Management Division was initiated and equipment
and resource material have been acquired. Additionally, a Property
Management Division is being developed to support the new Public Access,
Open Space, and Natural Resources Preservation Commission and to manage all
aspects of real property and personal property acquisition, use and sale.
4. Respond within three working days to inquiries and complaints from the Council and
general public.
The department continues to meet its objective of responding within three
working days.
5. Refer procurement protests to Corporation Counsel within three working days of
receipt. After verification of validity of protest from Corporation Counsel, issue
determination and/or decision within a week.
There was one protest fled in the first six months of this year. The
determination was issued within a week.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
ADMINISTRATION/BUDGET
6. Oversee the successful implementation of new fiscal software for the County of
Hawaii.
Implementation of the new FRESH system is on-going. Payroll is now being
processed in the new system. Inventory and Special Assessments modules are
also now in use. Position Budgeting is in limited use on a trial basis for checking
budget calculations.
Budge
Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and
signatures for all fully -completed requests for council action received two days prior
to the County Council's submittal deadlines.
All of the 79 request for council action forms received from the
departments/agencies were processed and forwarded to the Finance Director in
a timely manner (provided that all necessary departmental information was
provided).
2. Provide guidance and assistance to departments/agencies to ensure the continued
successful usage of the budget module within the FRESH system.
The Budget Office provided a refresher course to the departments/agencies on
how to use the FRESH budget module. On-going support was provided during
the budget preparation period.
3. Reevaluate the position budgeting module within the FRESH system to determine if it
can be utilized in preparing the FY 2006-07 budget.
After the FRESH vendor provided a training course on the position budgeting
module to the Budget Office, it was determined that due to the complexity of this
program, only the larger departments would be allowed to use it for the
calculation and/or verification of their budgeted salaries.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
ACCOUNTS
1. Close FY 04-05 books and issue final June 30 Budget Status Report by September 9,
2005, and determine the General Fund's fund balance by September 2, 2005.
Closed the fiscal year 2004-05 books and issued the June 30 budget status report
on December 29, 2005. Determined fund balances on December 23, 2005. The
delay was due to circumstances beyond our control, primarily our focus on
completing the conversion of our payroll system to FRESH.
2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2005
Comprehensive Annual Financial Report.
In progress.
3. Close the books and have the monthly budget status reports available in FRESH
within ten working days after the end of the month, except for June, July, August and
September.
Due to the late close for fiscal year 2004-05, the monthly budget status reports
were also delayed. We hope to be back on track by our March monthly budget
status report.
4. Continue the implementation of the Accounts Division portion of any remaining
modules on FRESH (Financial and Resource Enterprise Software for Hawaii
County). Our primary focus will now shift to maintaining the current modules that
are already live on the new FRESH system.
The Payroll module went live in August 2005, followed by many more months of
training and support for the various departments. Our focus for the next six
months will be on maintaining the current modules that our division is
responsible for: Accounts Payable, General Ledger and Payroll.
5. Ensure that all claim payments made are proper and legal by preauditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
Being achieved.
6. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
Being achieved.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
ACCOUNTS
Pay vendors promptly by issuing all warrants for claims within 7 working days of the
receipt of the invoice by Accounts Division.
Being achieved.
8. Ensure that all employees receive the correct amount of pay and related benefits by
preauditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
Being achieved.
9. Conduct a public auction of surplus County equipment once a year.
The sale was held in December 2005 and was very successful. In addition, the
Accounts Division continues to assist the Police Department with sales of surplus
and abandoned vehicles.
10. Provide a response to an applicant's request for acquiring, exchanging or granting of
easement of real property within 60 days of the receipt of the request.
Being achieved.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
PURCHASING
1. Continue to review all internal policies and procedures for conformance to
procurement laws and revise as necessary. Revise and keep General Terms and
Conditions for goods and services contracts updated to conform to current law and
reflect needed changes.
Ongoing program. Working with Corporation Counsel on a committee to revise
General Terms and Conditions for Construction and Goods and Services
contracts.
2. Maintain up-to-date purchasing manual and training as needed for all using agencies;
including maintenance of a current list of the individual most responsible for
procurement matters within each department or agency and assure that he or she has a
complete, up-to-date copy of administrative rules and purchasing manual.
Ongoing program.
3. Process 98% of all routine documents (Invoice payment approvals, Contract, Change
Order and Supplemental Agreement approvals) within two working days of receipt,
including electronic approvals.
During first six months FY05/06, approximately 99% of approximately 12842
routine documents was processed within two days.
4. Complete purchasing process or issue written request for quotations for 95% of all
requisitions below formal bidding limits within ten days of receipt (except for items
generally combined at periodic intervals..
During first six months of FY 05/06, approximately 97% of approximately 1182
electronic requisitions was processed within ten working days.
5. Complete draft specifications for 95% of all requisitions requiring formal advertised
bidding (IFBs or RFPs) within 30 days of receipt or deadline for receipt of
requisitions for combined purchases.
During first six months of FY 05/06, about 22 IFBs or RFPs have been initiated
and are in various stages of completion. Approximately 95% of specification
drafts have been completed within 30 days.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
PURCHASING
6. Process 90% of bid award and contract documents within one week of receipt or
availability and forward to next agency or issue Notice to Proceed.
During first six months of FY 05/06, at least 90% of all bid award and contract
documents have been processed within one week.
7. Maintain list of professional services awards on Internet as required by law and post
95% of entries within one day of contract circulation.
27 Professional Services Contracts or significant amendments were posted to
internet during first six months of FY 2005/06, all within one day of receipt of
contract.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
TREASURY
Treasury
1. Invest 99 per cent of all funds in interest-bearing accounts or certificates.
This objective is being met. The percentage of available cash invested exceeds
99.9% through 11-30-05.
2. Maintain sufficient liquidity to meet cash requirements.
All obligations were met including vendor payments, bond payments, and
payroll expenses.
Maximize interest income by attaining budgeted projection while ensuring the safety
of County funds.
The interest earned at the midpoint already exceeds the annual goal by $167,000.
Investments have benefited from the Federal Reserve's policy of increasing
interest rates to contain inflation.
4. Reconcile monthly statements within thirty days of receipt.
As of 12/31/05, the August Bank of Hawaii general fund statement was
reconciled along with the other September bank statements. On December 1st,
an Accountant I was hired to assist with our Accountant III in statement
reconciliation. We expect to be on schedule by March, provided that ledger
balances can be coordinated in a timely manner with Accounts Division.
Vehicle Registration
1. Process mail within three days of receipt.
Mail became backlogged up to 10 days in December (the busiest month) despite
working overtime. The primary cause for the backlog was a shortage of staff.
We expect to be fully staffed by March lst, which will allow us to resume
processing the mail within three days of receipt.
2. No complaints referred to the department level and above.
Five survey forms were returned during this six-month period. Three
respondents indicated excellent service and two regarded the clerks as
knowledgeable, but needing to improve customer service.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
REAL PROPERTY
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
Sales ratio/assessment ratio is the ratio of an appraised (or assessed) value to
the sale price or adjusted sale price of a property. The sales ratio study is
conducted to fulfill the obligation to make property assessments uniform and
equitable. The study functions as the assessor's yardstick in evaluating what
is being done right, what is being done wrong, and what reappraisal activity
is necessary. The county ordinance states that no taxpayer is deemed
aggrieved by an assessment unless the assessment exceeds by more than 20%
of market value. The goal of the division is to keep this percentage at 10% or
lower. The higher the percentage, the further away the assessment is from
market value.
• The overall percentage for this reporting period was .83, or 17% below the
ideal 100% assessment. The three ratios that contributed to this overall
percentage were for vacant lands, .89 or 11% lower than the market,
improved sales at .70, or 30% lower, and condominium sales at .89, or 11%
lower.
2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio.
• The coefficient of dispersion is the average deviation of a group of numbers
from the median expressed as a percentage of the median. In ratio studies,
this is the average percentage deviation from the median. Per the
International Association of Assessing Officers, low CODs (15.0 or less) tend
to be associated with good appraisal uniformity. The lower the ratio the
better although ratios of less than 5.0 are rare.
• The overall ratio for this reporting period was 21.7%. The three ratios that
contributed to this overall percentage were for vacant lands, 23.2%,
improved sales at 27.6%, and condominium sales at 14.3%.
3. Conduct field inspections of 98% of all building permits issued or on file for all new
construction.
Field inspections for new permits were at 80%, well below the division's goal.
All numbers for Items 1— 3 were outside of our target ranges due to the
extremely large number of permits and sales in the past two years. Three
appraisal positions were filled in the later part of 2005. As these three new
staff members advance in their training and begin to pick up their share of
work, the division's goals should be achieved.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
REAL PROPERTY
4. Maintain an active educational and informational program on real property taxation.
• This is an ongoing program within the division.
• Staff and public concerns are valuable resources for this important function
of the division.
• Website data such as forms and instructions are reviewed periodically.
Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
• The first tax sale for this budget year was held on October 12, 2005.
• All remaining twenty-two (22) properties on the list were sold.
• Many of these were on previous auctions and had no bidders because the real
estate market was slow at that time.
Six Month Progress Report on Program Objectives for FY 2005-06
FINANCE
RISK MANAGEMENT
NOTE:
None of the objectives were met during the first six months because recruitment
has taken longer than expected.
1. Develop the Risk Management Division and identify the necessary resources to build
an ongoing program of risk review and minimization.
2. Meet and collaborate with departments to develop County -wide policies and
procedures to reduce risk.
3. Review the County's self-insurance program and research insurance industry
products to determine the most advantageous program to reduce potential financial
loss.
4. Establish a system for maintaining records and statistics on County losses.
5. Establish and implement an employee training program focused on preventing,
reducing, or eliminating the County's exposure to liability and property losses.
Six Month Progress Report on Program Objectives for FY 2005-06 10
FINANCE
ADMINISTRATION/BUDGET
Administration
1. Continue to require divisions to review and update rules, policies and procedures to
insure that applications are consistent throughout the County. Desired outcome is to
realize efficiencies in financial practices.
The department reviewed record retention schedules and submitted changes to
the County Clerk for inclusion in the next update of the County Paper and
Electronic Records Retention Schedule. Other rules and policies are still under
review.
2. Conduct three training sessions for county financial personnel. Desired outcome is to
provide a training media for financial support staff.
The department conducted four training sessions this fiscal year. The focus was
on the new FRESH system as it pertains to various functions, such as Accounts
Payable, Budget, Payroll and the remaining modules. The training included
general information overviews and hands on lab practice on computers.
3. Develop anew job performance review form for evaluating and providing feedback
to department employees.
A new job performance review form was developed and is currently being used
as supporting documentation for the current review form. Feedback may result
in some changes to the format before it is distributed to all divisions.
4. Respond within three working days to inquiries and complaints from the Council and
general public.
All inquiries and complaints have been acknowledged within three working
days. When possible, the complete response is provided immediately. In some
cases research requires additional time.
5. Refer procurement protests to Corporation Counsel within three working days of
receipt. After verification of validity of protest from Corporation Counsel, issue
determination and/or decision within a week.
One procurement protest was received this year. It was forwarded to
Corporation Counsel within three working days. The determination letter was
sent within one week of receiving a response from Corporation Counsel.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
ADMINISTRATION/BUDGET
6. Oversee the successful implementation of new fiscal software for the County of
Hawaii.
The implementation process is proceeding. Modules for Budget, Human
Resources, Job Descriptions, Cashiering, Project Accounting, Utility Billing and
Fixed Assets were initiated during this fiscal year. Additional modules,
including Payroll will be implemented in the following year.
Budget
1. Provide financial and administrative assistance and advice to the other County
Department/Agencies and to increase their financial understanding and confidence.
The Budget Office continues to provide day to day assistance and advice to
departments/agencies on budget and finance issues. This year also included
training sessions and one-to-one training on the new budget system.
2. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and
signatures for all fully -completed requests for council action received two days prior
to the County Council's submittal deadlines.
All of the 160 request for council action forms received from the
departments/agencies were processed and forwarded to the Finance Director in
a timely manner (provided that all the necessary departmental information was
provided).
3. Provide guidance and assistance to departments/agencies for the successful
implementation of the new budget software.
To ensure the successful implementation of the new budget software, the Budget
Office conducted a demonstration/overview seminar followed by hands-on
training classes. Prior to the submittal deadline, a refresher course was offered
to those that needed extra assistance in completing their budget. With the
cooperation and assistance of the department/agencies, the FY05-06 budget was
prepared utilizing the FRESH system budget module.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
ACCOUNTS
1. Close FY 03-04 books and issue final June 30 Budget Status Report by September 3,
2004, and determine General Fund's fund balance by August 18, 2004.
Closed the fiscal year 2003-04 books and issued the June 30 budget status report
on September 14, 2004. Determined fund balances on September 7, 2004. The
delay was due to circumstances beyond our control.
2. Obtain Certificate of Achievement for Excellence; in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2004
Comprehensive Annual Financial Report.
Achieved.
3. Issue the monthly budget status reports within ten working days after the end of the
month, except for June, July and August.
Due to the late close for fiscal year 2003-04, the September monthly budget
status report was also delayed. All other months were available on FRESH
within ten working days.
4. Continue the implementation of the Accounts Division portion of FRESH (Financial
and Resource Enterprise Software for Hawaii County). Our primary focus will
include payroll, accounts payable, general ledger and financial reporting.
The Accounts Payable and General Ledger modules went live in May 2004. The
Payroll module implementation continued during the fiscal year and went live in
August 2005.
5. Ensure that all claim payments made are proper and legal by preauditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
Achieved.
6. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
Achieved.
Pay vendors promptly by issuing all warrants for claims within 7 working days of the
receipt of the invoice by Accounts Division.
Achieved.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
ACCOUNTS
8. Ensure that all employees receive the correct amount of pay and related benefits by
preauditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
Achieved.
9. Conduct a public auction of surplus County equipment once a year.
There was no public auction as had been planned. The Accounts Division did
assist the Police Department with sales of surplus and abandoned vehicles.
10. Provide a response to an applicant's request for acquiring, exchanging or granting of
easement of real property within 60 days of the receipt of the request.
Achieved, requests are processed as soon as they are received.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
PURCHASING
Continue to review all internal policies and procedures for conformance to
procurement laws and revise as necessary. Keep General Terms and Conditions for
goods and services contracts updated to conform to current law and reflect needed
changes.
In progress. Awaiting Corporation Counsel to update General Terms and
Conditions for Construction first, will do for Goods and Services after, so that
final determinations as a result of Acts 52 and 216 can be incorporated, as well
as executive order 142.
2. Maintain up-to-date purchasing manual and training as needed for all using agencies;
including maintenance of a current list of the individual most responsible for
procurement matters within each department or agency and assure that he or she has a
complete, up-to-date copy of administrative rules and purchasing manual.
Ongoing.
3. Process 98% of all routine documents (Invoice Payment Approvals, Contract, Change
Order and Supplemental Agreement approvals) within two working days of receipt,
including electronic approvals.
Of 24,424 routine documents received during FY 0405, all were processed
within two working days, for a 99.72% processing rate.
4. Complete purchasing process or issue written request for quotations for 95% of all
requisitions below formal bidding limits within ten days of receipt.
Of 1,938 requisitions below bidding limits received FY 0405, 1,880 were
processed within ten days of receipt, for a 97.01% processing rate.
5. Complete purchasing process for 80% of all requisitions requiring formal advertised
bidding (IFBs or RFPs) within sixteen weeks after deadline for receipt of such
requisitions.
Requisitions requiring formal advertised bidding (IFBs or RFPs) generated 48
bids. All bids were processed within sixteen weeks of receipt, for a 100%
processing rate.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
_ .�
PURCHASING
6. Complete circulation of contract documents and issue Notice to Proceed within six
weeks of receiving award recommendation from using agency for at least 70% of
contracts.
Of 105 contracts that could have been completed within six weeks of
Departmental approval during FY 0405, 81 were processed within that period,
for a 70.37% processing rate.
7. Review rules and procedures as necessary to enable bid process to be completed
without physical documents, using Internet and email.
Work in progress. Bid listings available online at County and State websites.
Have emailed proposal and specifications when appropriate during bid process.
Awaiting installation of Fresh 'Bid & Quote" module, expected in early 2006..
8. Maintain list of professional services awards on Internet as required by law and post
95% of entries within one day of contract circulation.
56 Professional Services Contracts awards were posted during FY 04-05, all
within one day of Contract circulation.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
..._..... .
TREASURY
Treasury
1. Invest 99 per cent of all funds in interest bearing accounts or certificates.
This objective is being met. The percentage of available cash invested exceeded
99.9% for FY 2004-05.
2. Maintain sufficient liquidity to meet all cash requirements.
All obligations were met including vendor payments, bond payments, and
payroll expenses.
3. Maximize interest income by attaining budgeted projection while
ensuring the safety of County funds.
The interest earned exceeded the budget estimate by over 200% due to the steady
increase in interest rates over the course of the year. Interest rates on short-
term investments were under 1.0% at the beginning of the fiscal year, and
exceeded 3.0% at the end of the fiscal year.
4. Reconcile monthly statements within thirty days of receipt.
Bank statement reconciliations were backlogged four months due the extra work
devoted to three bond closings and an IRS examination in late CY 2004. With
the help a community college volunteer, reconciliations were back on track for
the year-end closing.
Vehicle Registration
1. Process mail within three days of receipt.
The processing of the mail is within guidelines. Overtime was dramatically
reduced upon the return of an MVR Clerk from maternity leave.
2. No complaints referred to the department level and above.
Survey results were predominantly favorable. We received two suggestions for a
drop box which we placed on our "to do" list.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
REAL PROPERTY
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
Sales ratio/assessment ratio is the ratio of an appraised (or assessed) value to the
sale price or adjusted sale price of a property. The sales ratio study is
conducted to fulfill the obligation to make property assessments uniform and
equitable. The study functions as the assessor's yardstick in evaluating what is
being done right, what is being done wrong, and what reappraisal activity is
necessary. The county ordinance states that no taxpayer is deemed aggrieved by
an assessment unless the assessment exceeds by more than 20% of market value.
The goal of the division is to keep this percentage at 10% or lower. The higher
the percentage, the further away the assessment is from market value. Re-
valuation for 2005 was done in the later part of 2004 and the resulting ratio for
vacant land was 0.91, meaning that the overall vacant land assessment was 9%
below market (100 — 91 = 9%), while the ratio of .88 for improved properties was
12% below the market (100 — 88 =12%).
2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio.
The coefficient of dispersion is the average deviation of a group of numbers from
the median expressed as a percentage of the median. In ratio studies, this is the
average percentage deviation from the median. Per the International
Association of Assessing Officers, low CODs (15.0 or less) tend to be associated
with good appraisal uniformity. The lower the ratio the better although ratios of
less than 5.0 are rare. Re -valuation for 2005 was done in the later part of 2004
and the resulting co -efficient of dispersion for vacant land was 17.49% while the
co -efficient for improved properties was 16.45%. While the division's goal is to
keep the ratio as low as possible, the rising market that we have been
experiencing has driven our ratio higher than our goal of 15.0%
3. Conduct field inspections of 98% of all building permits issued or on file for all new
construction.
The goal of conducting inspections of 98% of all building permits issued was not
met for fiscal year 2004-05. Several factors contributed to this: (1) the homesite
project of agricultural lands required weeks of work that normally are scheduled
for the building field inspections; (2) several major ordinance amendments
affecting the assessment program were enacted by the County Council in late 2004,
requiring staff to answer public inquiries for several weeks, (3) the implementation
of the new building permit system in Public Works and the data feed of
information to the real property system was delayed almost a year; and (3) the
increase in number of building construction island -wide.
Final Status Report on Program Objectives for FY 2004-05
FINANCE
REAL PROPERTY
4. Maintain an active educational and informational program on real property taxation.
This is one area that the division spent an extraordinary amount of time and
energy because of the passage of several new real property amendments. The
flyer, Real Property Tax General Information, was sent with the 2005
assessment notices in March 2005.
Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
The division is on target in this program objective and had two successful sales
on December 14, 2004 and June 7, 2005.
Final Status Report on Program Objectives for FY 2004-05
II
FIRjE
FIRE
DEPARTMENT SUMMARY
Department Objectives
Continue/maintain annual review of industry and government standards for current
mission and service delivery. Such standards may include, but is not limited to
apparatus and equipment, staffing levels, training, response times, and service area
demographics. Referenced recognized standards may include and are not limited to
such organizations as: National Fire Protection Association (NFPA), Insurance
Services Office (ISO), the Hawaii Insurance Bureau, and the State of Hawaii
Department of Health.
Current industry standards, inclusive of the aforementioned governing and
regulatory agencies, have gone unchanged and continue to be utilized to evaluate
the department's performance and resource allocation.
2. Maintain annual review of department's ability to meet service delivery standards.
Assessment of response performance for the calendar year has been completed
utilizing RMS data. Identification of successes and deficiencies have been
identified.
Identify specific resource, personnel, and training, requirements to achieve recognized
standards.
Proposals for improvements and goal achievement are being developed and may
be reflected in resource requests through the budget process.
4. Develop a financial report and budget projections required to implement reforms.
Program budget as directed is submitted as status quo; however, supplemental
budget submitted reflects resource requirements and budget costs to implement
reforms.
5. Identify funding sources for proposed reforms to include alternative funding
programs and inter -agency cost sharing or partnerships.
Alternative funding resources, inclusive of the Assistance to Fire Act grants,
Office of Domestic Preparedness, State Department of Transportation,
Community Development Block Grant Program, and Volunteer Fire Assistance
program, have been identified as primary sources of grant revenue, and
continue to be pursued with documented success. A consideration in regards to
alternative funding is that matching funds are requirements and requested
during the budget process.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
EMERGENCY OPERATIONS DIVISION
(Previously known as Fire Protection & EMS)
1. Continued pursuit of meeting recognized response time standards.
As identified in the attached Incident Type Response Summary by Station
report, the achievement of incident specific response time goals is being met.
However, other response time goals are not. Presently, efforts are being made to
refine the data collection to facilitate the identification of attributing or
contributing causes for unsuccessful goal attainment. Those stations that are
demonstrating difficulty in meeting response times objectives appear too be
those in the rural setting, which may be the cause for failure to meet goals and
objectives.
2. Maintain annual review and evaluation of department's service delivery performance
based on identified recognized fire protection service delivery standards as defined by
but not limited to NFPA, Hawaii Insurance Bureau, Insurance Services Office (ISO),
and OSHA.
Review of performance objectives and goals is a perpetual project conducted on
a routine basis and will continue. Utilizing the data collected and captured
within the department's Records Management System (RMS) provides for and
supports regular or random assessments of operational activity and
performance.
3. Identify personnel and resource requirements for achievement of industry standards
of fire protection service delivery.
The identification of personnel and resource requirements is an ongoing and
routine process based on recognized standards and the assessment of current
resource acquisitions and allocations. Based on current missions and allocation
of stations, equipment, and personnel, an additional 105 new operational
positions would be required to achieve industry standards under NFPA 1710.
The acquisition and recruitment and hiring of these positions would be proposed
to encompass multiple years based on current hiring and training capabilities.
Failure to receive these identified positions reflects continued sub -standard
resource allocation.
4. Conduct annual review and revision of all Mutual Aid Agreements, Memorandums of
Understanding (MOU), and Memorandums of Agreement (MOA) to support
interagency partnerships and operational effectiveness.
Annual review of existing agreements is approximately 20% complete.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
EMERGENCY OPERATIONS DIVISION
(Previously known as Fire Protection & EMS)
5. Conduct annual review and revision of current Search and Rescue policies and
procedures in accordance with recognized industry standards.
As of present time, the annual review of this objective has not yet initiated.
6. Conduct annual review and revision of current Hazardous Materials Response
protocols and procedures.
The annual review and revision of these procedures not yet initiated based on
focus on establishing new Hazardous Materials Response Team for West Hawaii
in early 2006.
7. Conduct annual review and identify recognized service delivery, training, and
equipment standards as defined by various organizations as, but not limited to; State
of Hawaii Department of Health EMS Branch, Department of Transportation, etc.
We are actively participating in a collaborative assessment of all EMS training
and certification curriculum and program delivery requirements in partnership
with the major EMS service providers across the State and the recognized
training institution (Kapiolani Community College). Preliminary assessment
indicates providers will need to consider the establishment and delivery of EMS
training programs in parallel to programs administered by the training
institution in order to maintain adequate personnel resource standards.
Recommendations inclusive of budget requests to provide for such programs
may be included in the subsequent fiscal year budgets.
8. Implement new EMS position recruitment and retention programs and policies to
address current personnel shortages and program attrition.
A draft proposal for reclassification and possible career ladder is currently
being reviewed and evaluated in consultation with the Department of Civil
Service. Further development will be dependent upon consultation and review
with the collective bargaining unit and department personnel. This would be a
long range solution to alleviating personnel attrition. Short term solutions are
limited to alternative work schedules and overtime.
9. Conduct annual review and evaluation of the current EMS Division Quality
Improvement Program including the implementation of personnel surveys to obtain
and identify possible modification and new concept adoption.
In progress with delays attributed to transition of Medical Directors.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
EMERGENCY OPERATIONS DIVISION
(Previously known as Fire Protection & EMS)
10. Continue to assess and evaluate possible avenues for "expanded scopes of practice"
for the current EMS program.
Presently in review with consideration being given to national trends and
identified standard changes. Included in this is our participation in the review
and recommendation for changes to the EMS standing orders.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
IMM" I
FIRE PREVENTION BUREAU
1. Maintain inter -agency partnerships to assist in addressing identified needs to include
but not limited to; the State Fire Council, NFA, and other county, state, and federal
fire and law enforcement agencies.
Partnerships continue to be maintained and developed with proven success and
program benefit.
2. Conduct feasibility study on the establishment of a residential sprinkler system code
for new construction.
Project suspended pending adoption of 1997 Uniform Fire Code.
3. Conduct internal recruitment and training of three Fire Prevention Inspectors.
In progress. The initial phase (written examination) of the internal recruitment
process has been completed, and subsequent action will be taken as appropriate.
4. Revise and update position descriptions and organizational chart for division.
The first phase of the Prevention Bureau reorganization has been completed.
This consisted of the reallocation of two Fire Prevention Inspector I positions to
Fire Captain positions based on the revised duties and responsibilities.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
AUXILIARY SERVICES BUREAU
Fire Equipment Maintenance Section
1. Review and evaluate available fleet management software and data management
programs.
Software reviewed, evaluated, and awaiting implementation. Further review
and evaluation confirms the applicability and feasibility of the identified
software as being able to meet this objective, however, implementation as
identified in previous budget documents is delayed pending availability of
technical support personnel (Data Systems/Systems Analyst).
2. Implement a field preventive maintenance training program.
Postponed pending the completion of an open recruitment to fill a vacant
mechanic position.
Fire Communications Control Center
1. Maintain review and evaluation of the current Records Management System and
submit proposals to support projected resource needs to include anticipated
component upgrades and costs.
The review and evaluation of our RMS is an ongoing and routine process. We
continue to work closely with Data Systems to support our needs. This objective
is being maintained.
2. Maintain participation in ongoing communications system modification to address
current and projected system needs and regulatory requirements.
Ongoing and directly tied to and associated with the State's 800 and 700 Mhz
planning committee process. Fire Department representation on these
committees is being maintained to assure organizational needs are addressed.
3. Implement new supply inventory and distribution policies and procedures based on
strategic planning process.
Plan devised and in place; new procedure not yet implemented on quarterly
basis due to personnel limitations.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
m
AUXILIARY SERVICES BUREAU
Fire Communications Control Center (continued)
4. Maintain annual certification for CPR (Cardiopulmonary Resuscitation) and EMD
(Emergency Medical Dispatching).
Objective achieved and currently being maintained.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
TRAINING BUREAU
Maintain annual review of Firefighter Recruit pre-employment testing and
qualifications.
Objective is being maintained. During this reporting period, the 19 members of
the 33rd Fire Fighter Recruit class were successfully screened for employment
utilizing established procedures, and hired on September 1, 2005. Although
recommendations to revise the physical ability testing portion of the screening
process through the adoption and implementation of the Candidate Physical
Ability Testing process (CPAT) have been received by the Department of Civil
Service and supplemental budget requests reflect the necessary funding support
to implement this project, interim measures have been instituted. Inclusive of
the interim measures is the modification of specific components in the current
physical testing process to reflect more practical and applicable testing
procedures.
2. Maintain review and research of alternative and supplemental funding resources for
the Training Division.
Currently being maintained. Continuing to experience limited alternative
funding sources available for training purposes. However, a concerted effort is
being made to utilize those known sources to provide for funding for training
programs. Presently, the most applicable fund source for training monies is the
Assistance to Fire Fighters Act Grant, which requires County matching fund
and strict compliance with application rules. This grant process is made
available each spring.
3. Conduct Firefighter 1 training for possible new hires.
On target and achieving objective attainment. During this period, 19 firefighter
recruits have undergone Firefighter 1 training (100% of new hires).
4. Establish safety committee to create mechanism for identifying work-related accidents and
preventive measure proposals.
The establishment of the Safety Committee has been postponed pending the completion
of department reorganization and the transition of management personnel.
5. Certify all personnel according to NFPA Firefighter 1 qualifications.
Due to delays in project implementation, this objective is currently in progress.
Target benchmarks are being achieved with a completion and success rate of
approximately 80%.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
TRAINING BUREAU
6. Review and maintain the Department's Driver Competency Certification Program.
Attainment of this objective is ongoing.
Maintain program for personnel participation in National Fire Academy (NFA)
training programs.
Ongoing and meeting the objective of supporting the enrollment of department
personnel at the NFA. Currently, eight applicant applications per semester are
submitted with participation dependent upon acceptance by the NFA selection
board. During this reporting period, a total of four fire fighters attended the
National Fire Academy.
8. Maintain partnership with a recognized institution of higher education (preferably the
University of Hawaii system) for the review and support of a Fire Science degree
program.
On going with marked success. First Fire Science classes established and offered
in Spring of 2005 and maintained in Fall of 2005. A total of 80 students
successfully attended these courses. We continue to receive commitment and
support to maintain an active partnership with the Hawaii Community College
in the availability and delivery of fire science related courses during the semester
of Spring 2006.
9. Implement a Hazard mitigation program to address HIOSH/OSHA workplace
mandates.
Implementation postponed to Spring 2006 due to reorganization and transition
of personnel.
Six Month Progress Report on Program Objectives for FY 2005-06
FIRE
VOLUNTEER TRAINING SECTION
1. Maintain standardized training program based on defined roles and service needs.
Ongoing and objective being maintained with implementation of Firefighter I
curriculum.
2. Maintain review and implementation of established training plan and schedule.
In progress. Currently exploring a modified training plan due to program
expansion and establishment of new volunteer unit.
3. Maintain the Department's Driver Competency Certification Program.
This objective is being maintained.
Six Month Progress Report on Program Objectives for FY 2005-06 10
Incident Type Response Summary by Station
Date Range: From 7/1/2005 To 12/31/2005
Station Selected: All
Incident Type Selected: All
Station: 02
Average
Incident Type
Incident
Used in Ave.
Response Time
$200.00
$7,500,200.00
Station ID
Count
Resp.
HH:MM:SS
Total Loss
Total Value
Station: 01
6
5
00:09:44
$0.00
$0.00
Fire
23
23
00:10:10
$100.00
$100.00
Rupture/Explosion
1
1
00:07:36
$0.00
$0.00
EMS/Rescue
1,008
1,008
00:07:37
$0.00
$0.00
Hazardous Condition
22
22
00:08:18
$0.00
$0.00
Service Call
51
44
00:14:03
$0.00
$0.00
Good Intent
174
150
00:06:56
$0.00
$0.00
False Call
28
28
00:07:01
$0.00
$0.00
Totals:
1,307
1,276
00:07:48
$100.00
$100.00
Station: 02
Fire
23
23
00:07:05
$200.00
$7,500,200.00
EMS/Rescue
549
546
00:07:32
$0.00
$0.00
Hazardous Condition
6
5
00:09:44
$0.00
$0.00
Service Call
57
32
00:08:30
$0.00
$0.00
Good Intent
79
58
00:07:07
$0.00
$0.00
False Call
8
8
00:07:29
$0.00
$0.00
Other
1
1
00:07:28
$0.00
$0.00
Totals:
723
673
00:07:33
$200.00
$7,500,200.00
Station: 03
Fire
10
9
00:08:20
$0.00
$0.00
Rupture/Explosion
1
1
00:09:49
$0.00
$0.00
EMS/Rescue
710
709
00:06:34
$0.00
$0.00
Hazardous Condition
15
15
00:08:20
$800.00
$800.00
Service Call
25
25
00:08:01
$0.00
$0.00
Good Intent
61
44
00:07:16
$0.00
$0.00
False Call
16
16
00:06:41
$0.00
$0.00
Totals:
838
819
00:06:42
$800.00
$800.00
Station: 04
Fire
6
6
00:16:22
$0.00
$0.00
EMS/Rescue
300
296
00:11:01
$0.00
50.00
Hazardous Condition
6
6
00:09:59
$0.00
$0.00
Service Call
25
10
00:08:02
$0.00
$0.00
Good Intent
33
19
00:06:24
$0.00
$0.00
False Call
8
8
00:06:23
$0.00
$0.00
Severe Weather
1
1
00:06:35
$0.00
$0.00
Totals:
379
346
00:10:38
$0.00
$0.00
Station: 05
INCO62 (3.00) Page I of 5 Printed: 01/12/2006 09:55:13
Note: The incident count used in averages does not include the following:
Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid DatesR'imcs
Station: 12
Average
Fire
Incident Type
8
Incident
Used in Ave.
Response Time
Rupture/Explosion
2
Station ID
00:07:21
Count
Resp.
HH:MM:SS
Total Loss
Total Value
00:10:51
Totals:
480
462
00:15:40
$500.00
$3,000.00
Station: 10
$0.00
Service Call
21
17
00:20:11
$0.00
Fire
Good Intent
42
42
00:14:53
$183,100.00
$270,100.00
EMS/Rescue
11
557
556
00:10:55
$0.00
$0.00
Hazardous Condition
358
14
13
00:14:24
$0.00
$0.00
Service Call
43
40
00:15:02
$0.00
$0.00
Good Intent
$3,600.00
70
47
00:12:18
$0.00
$0.00
False Call
$0.00
10
10
00:14:55
$0.00
$0.00
$0.00
Totals:
736
708
00:11:36
$183,100.00
_
$270,100.00
Station: 11
54
37
00:11:17
$0.00
$0.00
False Call
Fire
21
53
39
00:21:16
$35,500.00
$291,500.00
EMS/Rescue
00:09:30
167
162
00:14:04
$0.00
$0.00
Hazardous Condition
$0.00
6
6
00:11:40
$0.00
$0.00
Service Call
$30,100.00
25
10
00:06:58
$0.00
$0.00
Good Intent
25
18
00:14:38
$0.00
$0.00
Blank or Invalid
1
$0.00
$0.00
Totals:
277
235
00:14:56
$35,500.00
$291,500.00
Station: 11A
EMS/Rescue
37
36
00:14:44
$0.00
$0.00
Service Call
2
1
00:14:40
$0.00
$0.00
Good Intent
1
1
00:20:47
$0.00
$0.00
Totals:
40
38
00:14:54
$0.00
$0.00
Station: 12
Fire
8
8
00:11:56
$5,000.00
$23,230.00
Rupture/Explosion
2
2
00:07:21
$0.00
$0.00
EMS/Rescue
286
281
00:10:51
$0.00
$0.00
Hazardous Condition
4
4
00:09:17
$0.00
$0.00
Service Call
21
17
00:20:11
$0.00
$0.00
Good Intent
50
35
00:10:35
$0.00
$0.00
False Call
11
11
00:12:42
$0.00
$0.00
Totals:
382
358
00:11:19
$5,000.00
$23,230.00
Station: 14
Fire
29
22
00:10:23
$3,600.00
$30,100.00
EMS/Rescue
286
284
00:12:33
$0.00
$0.00
Hazardous Condition
4
3
00:14:30
$0.00
$0.00
Service Call
13
11
00:15:50
$0.00
$0.00
Good Intent
54
37
00:11:17
$0.00
$0.00
False Call
21
21
00:08:08
$0.00
$0.00
Severe Weather
2
2
00:09:30
$0.00
$0.00
Other
1
1
00:27:07
$0.00
$0.00
Totals:
410
381
00:12:11
$3,600.00
$30,100.00
Station: 15
Fire 19 17 00:27:18 $500.00 $500,000.00
INCO62(3.00) Page of - Primed: 01/121200609:55:13
Note: The incident count used in averages does not include the following:
Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid Dates)Pimes.
Station: 6
Average
Incident Tvoe
Incident
Used in Ave.
Response Time
$0.00
$0.00
Station ID
Count
Resp.
HH:MM:SS
Total Loss
Total Value
Service Call
9
7
00:16:45
$0.00
$0.00
Good Intent
17
12
00:11:49
$0.00
$0.00
Totals:
Totals: 180
170
00:14:25
$0.00
$0.00
Station: 6
EMS/Rescue
1
1
00:17:47
$0.00
$0.00
Totals:
1
1
00:17:47
$0.00
$0.00
Station: 9
EMS/Rescue
1
1
00:24:00
$0.00
$0.00
Totals:
1
1
00:24:00
$0.00
$0.00
Station: ES
EMS/Rescue
4
4
00:12:32
$0.00
$0.00
Totals: f
4
4
00:12:32
$0.00
$0.00
Total Incident Count: 9,964 $700,105.00 $9,263,535.00
RJC062 (3.00) Page 5 of 5
Pointed: 01/12/2006 09:55:13
Note: The incident count used in averages does not include the following:
Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid Datesirimes.
FIRE
_ .
DEPARTMENT SUMMARY
1. Identify and establish levels of service needs and requirements based on recognized
and measurable standards. Standards will reflect mandated and recommended
minimums for resources, such as apparatus and equipment, manning levels, training,
response times, and service area demographics. Referenced recognized standards
may include and are not limited to such organizations as: National Fire Protection
Association (NFPA), Insurance Services Office (ISO), the Hawaii Insurance Bureau,
and the State of Hawaii Department of Health.
After review and assessment of the aforementioned agency standards and
policies, the decision to adopt and utilize the NFPA 1710 standard as a measure
of performance and resource allocation has been made. This standard reflects
industry standards for fire protection and EMS organizations. It is our goal and
intent to utilize the NFPA 1710 Standard as a model from which all resource
allocation, acquisition, and deployment, as well as organizational structure is
based. With the review and consideration of this standard, attention will be
placed on and accommodations will be with respect to achieving compliance
over a multi -fiscal year period. This is based on current recruitment, hiring,
and training capabilities as well as fiscal limitations.
2. Evaluate current service delivery capabilities in comparison to recognized standards.
Identify "target' deficiencies and priority reforms to be implemented.
Through the implementation of our Records Management System, incident
response times, as well as a myriad of other reports, are routinely analyzed to
evaluate service delivery capabilities. Please refer to attached Incident Type
Summary by Station report for FY 2004-05. In considering the available data,
target deficiencies are evident and may be reflective of either environmental
(urban verses rural settings) or resource limitation factors.
3. Identify specific resource, personnel, and training requirements to achieve recognized
standards.
Utilizing the identified NFPA 1710 Standard, personnel resource requirements
have been identified. The identification of training and equipment resource
requirements was also completed during this fiscal year.
4. Develop a financial report and budget projections required to implement reforms.
Supplemental budget reflects proposed funding requirements for initial phase of
implementation. Specific supplemental budget requests are directly tied to
specific program objectives, i.e., staffing, equipment/apparatus. Subsequent
budgets will incorporate additional resource requirements.
Final Status Report on Program Objectives for FY 2004-05
FIRE
DEPARTMENT SUMMARY
5. Identify funding sources for proposed reforms to include alternative funding
programs and inter -agency cost sharing or partnerships.
Currently applying for and exploring all known alternative funding in those
programs or sources directly related to fire protection and emergency services.
Based on identified and known alternative fund sources and grant opportunities,
this goal and objective has been met. Presently, grant applications have met
with a success rate of 81.8%. With continued training and application
familiarization, the success rate is expected to improve with a goal of eventual
100%.
Final Status Report on Program Objectives for FY 2004-05
FIRE
EMERGENCY OPERATIONS DIVISION
(PREVIOUSLY KNOWN AS FIRE PROTECTION & EMS)
1. Review and identify recognized fire protection service delivery standards as defined
by but not limited to NFPA, Hawaii Insurance Bureau, Insurance Services Office
(ISO), and OSHA.
A comparative analysis of response and service delivery data utilizing captured
and archived information in the Records Management System is in progress.
Preliminary evaluation of available data has prompted the customizing of
information extraction reports to further refine queries; we are working closely
with Data Systems to achieve these reports. The continued success in measuring
performance hinges on the sustainability and possible expansion of the current
Records Management System.
2. Identify personnel and resource requirements for achievement of industry standards
of fire protection service delivery.
Utilizing NFPA 1710 as a reference guide, targeted minimum personnel staffing
levels for fire protection have been identified and will be pursued in subsequent
budget proposals.
3. Review and revise all Mutual Aid Agreements, Memorandums of Understanding
(MOU), and Memorandums of Agreement (MOA) to promote interagency
partnerships and operational effectiveness.
Currently in progress and 75% completed during this fiscal year.
4. Review and revise current Search and Rescue policies and procedures in accordance
with recognized industry standards.
Currently in progress and consideration being made to incorporate policies and
procedures to reflect new Urban Search and Rescue scope of practice. The
adoption of USAR standards is largely dependent upon the identification of the
levels of response capability and certification desired for our jurisdiction. This
is also directly associated with the standards and direction the State USAR Task
Force will be establishing.
5. Review and revise current Hazardous Materials Response protocols and procedures.
Protocol revision and update remain unchanged (25% complete) pending the
establishment and implementation of a dedicated Hazardous Materials
Response Unit in the West Hawaii Battalion scheduled for early 2006.
Final Status Report on Program Objectives for FY 2004-05
FIRE
EMERGENCY OPERATIONS DIVISION
(PREVIOUSLY KNOWN AS FIRE PROTECTION & EMS)
6. Review and identify recognized service delivery, training, and equipment standards
as defined by various organizations as, but not limited to; State of Hawaii
Department of Health EMS Branch, Department of Transportation, etc-
Currently
ta
Currently in progress and requiring significant review and revision to
accommodate new certification requirements. Presently, the standards for
certification are under review and will be identified in the adoption of new
administrative rules by the State of Hawaii Department of Health and
subsequently by the Department of Commerce and Consumer Affairs, Board of
Medical Examiners.
Establish new EMS position recruitment programs to address current personnel
shortages and program attrition.
Phase One of plan initiated and included the establishment of a Mentoring
Program and the initiation of a Training Stipend agreement as a pilot project.
Phase Two is currently in progress with the identification and development of a
proposed career ladder designed to improve recruitment and reduce attrition in
addition to providing for rank and commensurate salary and wages.
8. Evaluate and coordinate the possible restructuring of current EMS training programs
in collaboration with the EMS Training Center and the Fire Department Training
Division. Given the current trends in implementing the EMT -I curriculum as the
proposed standard for certification, a more comprehensive recruit training program
must be developed to complement subsequent EMS training.
Pilot project and program was initiated in February and involved the
coordinated delivery of a Medical Terminology preparation self study program.
Objective is to facilitate the orientation of new fire righter recruits to medical
terminology as a precursor to attendance in the EMT program. Pilot project
has demonstrated success and will continue to be administered as a preparatory
training tool for the Emergency Medical Technician (EMT) program.
9. Review and evaluate the current EMS Division Quality Improvement (QI) Program
including the implementation of a personnel survey to obtain and identify possible
modification and new concept adoption.
With the successful recruitment and hiring of a Medical Director assigned to
oversee the operations of the West Hawaii Battalion, the review and revision of
the current QI program is in progress.
Final Status Report on Program Objectives for FY 2004-05
FIRE
EMERGENCY OPERATIONS DIVISION
(PREVIOUSLY KNOWN AS FIRE PROTECTION & EMS)
10. Identify possible avenues for "expanded scopes of practice" for the current EMS
program.
Currently in progress and has included the possible incorporation of EMS
personnel in the Police Department Special Response Team.
11. Coordinate the review and possible revision of current disaster and mass casualty
response policies and protocols.
Not yet initiated due to other project commitments and limited resources.
Final Status Report on Program Objectives for FY 2004-05
FIRE
FIRE PREVENTION BUREAU
1. Identify current recognized qualification and training standards for Fire Inspection /
Investigation Officers in collaboration with the Training Division.
Identification and evaluation of applicable NFPA standards completed. Having
reviewed the applicable NFPA standards relative to the training and
certification of department Fire Prevention Inspectors, it has been determined
that the pursuit of these standards will be delayed until such time that adequate
staffing is established in order to facilitate the training and possible
specialization of certifications (i.e. Investigator, Code Enforcement, etc.)
2. Identify resource and training requirements to achieve recognized levels, to include
budgetary needs.
Not yet initiated; pending adoption of professional standards.
3. Develop a training program in collaboration with the Training Division.
Not yet initiated; pending identification of professional standards.
4. Establish and develop inter -agency partnerships to assist in addressing identified
needs to include but not limited to; the State Fire Council, NFA, and other county,
state, and federal fire and law enforcement agencies.
Partnerships established with proven success and program benefit.
5. Implement training programs pending financial feasibility.
Not yet initiated. See Items 1-3 above.
6. Identify and develop "target" public education programs such as smoke detector
testing for the elderly.
Not yet initiated due to resource and staffing limitations however, a proposal has
been identified and under review.
Final Status Report on Program Objectives for FY 2004-05
FIRE
AUXILIARY SERVICES BUREAU
Fire Equipment Maintenance Section
Development and establishment of a comprehensive vehicle replacement schedule
and program in accordance with recognized standards.
Unable to identify or locate industry standards related to vehicle replacement.
All sources support the establishment of an "in house" standard or
recommended practice. Presently efforts continue to be made to evaluate
current and past "in-house" maintenance and repair trends to assist in the
identification and adoption of a proprietary (County of Hawaii Fire
Department) vehicle replacement schedule. This schedule shall include but is
not limited to such parameters as:
1. Road/Pump mileage
2. Vehicle age
3. Cost of maintaining road worthiness and operational
reliability.
2. Development and implementation of a "field preventive maintenance" training
program.
Project initiated however, suspended due to an unanticipated resignation of a
fire equipment mechanic. As evident by this setback, project progress and
success is dependent upon adequate resource commitment and allocation, and
changes in resource availability have a direct impact on goal and objective
achievement.
3. Review of current resource allocation and projections to support effective fleet
maintenance.
This objective is relying on the establishment and implementation of a vehicle
repair and maintenance tracking data base. An applicable software program
has been identified and purchased; however, implementation will be delayed
until the fall of 2006 due to dependence on availability of Data Systems support
personnel. The acquisition of a Systems Analyst as requested in the
supplemental budget could facilitate and expedite the implementation.
4. Development of proposals for a West Hawaii satellite maintenance/repair facility.
Not yet initiated due to limited resources and staffing.
Final Status Report on Program Objectives for FY 2004-05
FIRE
AUXILIARY SERVICES BUREAU
Fire Equipment Maintenance Section (continued)
5. Development of a Fire Equipment Mechanic training program curriculum.
Currently suspended due to focus on filling existing vacancy.
Fire Communications Control Center
1. Review and evaluate the current Records Management System and submit proposals
to support projected resource needs to include anticipated component upgrades and
costs.
Preliminary review completed with recommendations submitted to include the
acquisition of additional computer hardware and the pursuit of a Systems
Analyst.
2. Review and revise the current Communications Division Policy and Procedures
Manual to assure operational efficiency and personnel compliance and support.
In progress; 20% completed. With the establishment of three new Fire Radio
Dispatcher III positions, review and revision has been redirected to include the
participation and input of these individuals who will be tasked with among other
duties, the communication and compliance of established rules and policies.
3. Participate in ongoing communications system modification to address current and
projected system needs and regulatory requirements.
Ongoing process as part of a County and Statewide evaluation and proposal
development process.
4. Review and evaluate current equipment and supply inventory and distribution
policies and procedures.
This objective is 100% completed. Revised procedure established and
submitted for approval for consideration of implementation.
Final Status Report on Program Objectives for FY 2004-05
FIRE
AUXILIARY SERVICES BUREAU
Fire Communications Control Center (continued)
5. Develop and implement a division quality assurance program.
In progress. Currently experiencing delays in this objective due to all efforts
and focus being directed towards the recruitment, hiring, and training of
emergency communications personnel. In addition, delays also attributed to the
implementation of section reorganization.
6. Maintain annual certification for CPR (Cardiopulmonary Resuscitation) and EMD
(Emergency Medical Dispatching).
Currently maintaining objective.
7. Develop design and facility proposals for new Communications Center by the end of
calendar year 2003/04.
Project postponed pending the identification of a possible site for relocation.
8. Develop design, facility, and resource proposals for a secondary/alternate
communications center by the end of calendar year 2004.
Project postponed indefinitely based on higher priority objectives. Contingency
plans and procedures in place.
9. Develop a standardized evaluation and training maintenance program by the end of
calendar year 2003.
Project has been delayed due to ongoing training requirements and limited
staffing, as well as focus and efforts directed towards the establishment of
additional supervisory positions that will support the maintenance of all training
programs.
Final Status Report on Program Objectives for FY 2004-05
FIRE
TRAINING BUREAU
1. Conduct Firefighter I training curriculum, instruction and course delivery training for
all company officers.
Currently in progress. Based on established benchmarks and targets for
completion of pilot project, as of November 2005, 80% success.
2. Identify qualified Fire Service Instructors for future course delivery.
Six qualified instructor candidates have been trained and meet the Fire Training
Officer I standards; objective has been achieved.
3. Review current Firefighter Recruit pre-employment testing and qualifications.
In progress however, preliminary recommendations to revise pre-employment
physical ability testing submitted and resource acquisition supported in budget
proposals.
4. Develop recommendations for Firefighter Recruit testing standards.
In progress, see Item 3 above.
Coordinate inter -agency (DOFAW, National Park) Wildland Fire training program
participation.
Inter -agency training has proven beneficial and will continue as part of our
training program requirements. This objective has been expanded to include
the partnership with the Honolulu Community College's Fire and
Environmental Emergency Response program to facilitate the delivery of
wildland training courses through the local Hawaii Community College campus.
6. Identify alternative and supplemental funding resources for the Training Division.
In progress. Experiencing limited alternative funding sources available for
training purposes. However, a concerted effort will be made to utilize those
known sources to provide for funding for training programs. Presently, the
most applicable fund source for training monies is the Assistance to Fire
Fighters Act Grant, which requires County matching fund and strict compliance
with application rules. This grant process is made available each spring.
Final Status Report on Program Objectives for FY 2004-05 10
FIRE
TRAINING BUREAU
7. Establish an alternative funding acquisition program.
Due to a lack of a division head or program coordinator for a training pool, this
project is dependent upon the support from other staff.
8. Conduct Firefighter 1 training for possible new hires.
Objective achieved. Firefighter I training curriculum provided to 38 firefighter
recruits during this fiscal year (100% of new hires).
9. Create mechanism for identifying work-related accidents and preventive measure proposals.
In progress. As a component of the strategic planning process, a sub -committee has been
established to address issues associated with the strategic focus of safety. Currently, the
sub -committee's project consists of the evaluation and assessment of work-related
injuries and the identification of possible recommendations for injury prevention or
accident reduction measures.
10. Implement the Firefighter 1 training curriculum at the "company level".
Pilot program initiated and targeted evaluation during March 2005. However,
the comprehensive training at the company level was delayed until July 2005 to
allow for proper orientation and instruction of all company supervisors to
assure program compliance and planned success.
11. Identify training standards / qualifications and resource needs for the Firefighter 2,
Rescue Specialist, and Fire Equipment Operator positions.
Due to delays in the implementation of the FF I curriculum, this objective has
been postponed until 2006.
12. Develop curriculum delivery plan and schedule for the Firefighter 2, Rescue
Specialist, and Fire Equipment Operator levels.
Postponed subject to Firefighter I delivery.
13. Develop financial and projected budgetary requirements for proposed curriculum.
Preliminary budgetary requirements identified and included in supplemental
budget request.
Final Status Report on Program Objectives for FY 2004-05 11
FIRE
TRAINING BUREAU
14. Certify all personnel according to NFPA Firefighter 1 qualifications.
Curriculum implemented during July 2005. Timelines for attainment of this
objective are dependent upon adequate program participation, management,
and coordination. Current limitations in Training Bureau resources (staff) will
have a direct impact on the rate of completion and progress of this program.
15. Develop proposals for future training facility requirements to include; facilities, sites,
projected costs, resources and adjuncts, inter -agency partnerships etc.
Fire Administration and Support Complex facility will include a training
component. Inter -agency training requirements also continue to be addressed at
a statewide level.
16. Identify Training Division deficiencies and resource requirements for future program
development.
Preliminary assessment completed and immediate needs identified and to be
included in budget submittal.
17. Review and maintain the Department's Driver Competency Certification Program.
Attainment of this objective is ongoing.
18. Develop program proposals for personnel participation in National Fire Academy
(NFA) training programs.
Sustaining personnel attendance through the submittal of up to eight
applications per semester. During this fiscal year, a total of nine personnel
attended the National Fire Academy in Emmitsburg, Maryland. It should be
noted that the County's fiscal year does not coincide with the enrollment and
training periods at the National Fire Academy.
19. Conduct Firefighter 1 training for possible new hires.
Refer to Objective #8 (duplicate objective).
20. Develop proposals for personnel participation in EFO training program.
Postponed pending review of EFO training requirements and pre -requisites.
Final Status Report on Program Objectives for FY 2004-05 12
FIRE
TRAINING BUREAU
21. Develop a partnership with a recognized institution of higher education (preferably
the University of Hawaii system) for the review and support of a Fire Science degree
program.
Completed and on target. First classes began during January 2005. A total of
61 firefighters received credits for their enrollment in the Introduction to
Wildland Fire Control fire science course.
22. Develop and implement a Hazard mitigation program to address HIOSIVOSHA
workplace mandates.
Currently in progress as part of our strategic planning process.
Final Status Report on Program Objectives for FY 2004-05 13
FIRE
VOLUNTEER TRAINING
1. Develop and implement a Volunteer Fire Service Policies, Rules and Regulations
Manual.
In progress. Final draft in review; 10% completed.
2. Identify and define the roles and functions of the Volunteer Firefighter program with
respect to its support of the goals and objectives of the Fire Department.
In progress. In consideration of standards established by the National Fire
Protection Association, OSHA, Hawaii Insurance Bureau, and the County of
Hawaii Fire Department, proposals are being developed to clarify and further
define the roles and functions of the volunteer fire fighter program as they relate
to the goal of reducing fire losses. A component of this process includes the
recognition and appreciation of possible limitations of program personnel in
relation to their ability to meet these standards.
Review, develop and adopt recognized and applicable standards for the Volunteer
Firefighter program. Considerations will be made to address the issues of community
demographics, available resources, and financial feasibility.
In progress; concurrent with general department program standards evaluation.
4. Develop a standardized training program based on defined roles and service needs.
This objective has been completed and will follow Firefighter I training
curriculum.
5. Identify resource needs and projected budget requirements.
Preliminary assessment completed and immediate needs identified and included
in budget proposal.
6. Develop a training plan and schedule.
In progress subject to pilot project evaluation.
7. Implement the Volunteer Firefighter training program.
Postponed due to pilot project progress.
Final Status Report on Program Objectives for FY 2004-05 14
FIRE
VOLUNTEER TRAINING
8. Identify alternative and supplemental funding programs for the Volunteer Division.
Ongoing. It is essential that the volunteer program is recognized as a
component of the County of Hawaii Fire Department and although the
personnel resources require limited financial support, the necessary equipment
and tools are provided by the County of Hawaii and therefore subject to the
same financial support and demands as any other division or bureau. All
alternative funding considerations will include the support for the volunteer
program.
9. Establish a funding acquisition program and network.
In progress. Tied to comprehensive alternative funding program.
10. Review and maintain the Department's Driver Competency Certification Program.
This program is annually reviewed and objective is being maintained. [
Final Status Report on Program Objectives for FY 2004-05 15
Incident Type Response Summary by Station
Date Ranee: From 7/1/2004 To 6/30/2005
Station Selected: All
Incident Type Selected: All
Average
Incident Type Incident Used in Ave. Response Time
Station ID Count Resp. HH:MM:SS Total Loss Total Value
Fire
65
64
00:10:06
$6,650.00
$2,701,650.00
Rupture/Explosion
1
1
00:06:16
$0.00
$0.00
EMS/Rescue
1,911
1,902
00:07:45
$0.00
$0.00
Hazardous Condition
31
31
00:08:34
$0.00
$0.00
Service Call
119
102
00:09:56
$0.00
$0.00
Good Intent
244
215
00:08:01
$400.00
$400.00
False Call
55
54
00:07:00
$0.00
$0.00
Severe Weather
I
1
00:00:01
$0.00
$0.00
Blank or Invalid
1
1
00:10:42
$0.00
$0.00
Totals:
2,428
2,371
00:07:55
$7,050.00
$2,702,050.00
Station: 02
Fire
47
46
00:07:24
$97,500.00
$272,500.00
EMS/Rescue
805
786
00:10:14
$0.00
$0.00
Hazardous Condition
22
20
00:07:34
$0.00
$0.00
Service Call
104
52
00:1'7:14
$0.00
$0.00
Good Intent
125
106
00:07:02
$0.00
$0.00
False Call
28
28
00:06:52
$0.00
$0.00
Totals:
1,131
1,038
00:09:59
$97,500.00
$272,500.00
Station: 03
Fire
47
47
00:07:32
$400,055.00
$457,480.00
Rupture/Explosion
1
1
00:00:01
$0.00
$0.00
EMS/Rescue
1,219
1,213
00:06:58
$0.00
$0.00
Hazardous Condition
12
12
00:07:34
$0.00
$0.00
Service Call
79
79
00:08:34
$0.00
$0.00
Good intent
124
106
00:08:37
$0.00
$0.00
False Call
24
23
00:06:23
$0.00
$0.00
Totals:
1,506
1,481
00:07:11
$400,055.00
$457,480.00
Station: 04
Fire
26
25
00:11:37
$10,100.00
$10,100.00
EMS/Rescue
550
543
00:09:56
$0.00
$0.00
Hazardous Condition
10
10
00:10:06
$0.00
$0.00
Service Call
49
25
00:12:49
$0.00
$0.00
Good Intent
38
27
00:11:38
$0.00
$0.00
False Call
13
13
00:10:46
$0.00
$0.00
Totals:
686
643
00:10:12
$10,100.00
$10,100.00
Station: 05
wco62 13.001 Page 1 of 5
Premed: 01/19/2006 17:03:09
Note: The incident count used in averages does not include the following:
Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not priority, Fill -In Standby, No Arrival and Invalid Dates/l'imes.
Station: 06
Average
Incident Type
Incident
Used in Ave.
Response Time
$582,000.00
$720,000.00
Station ID
Count
Resp.
HH:MM:SS
Total Loss
Total Value
Fire
79
78
00:14:37
$382,900.00
$544,800.00
EMS/Rescue
892
872
00:11:20
$0.00
$0.00
Hazardous Condition
11
11
00:12:27
$0.00
$0.00
Service Call
67
60
00:12:22
$0.00
$0.00
Good Intent
138
120
00:10:38
$0.00
$0.00
False Call
15
15
00:11:24
$0.00
$0.00
Severe Weather
1
1
00:08:14
$0.00
$0.00
Blank or Invalid
1
Fire
27
$0.00
$0.00
Totals:
1,204
1,157
00:11:33
$382,900.00
$544,800.00
Station: 06
Fire
31
31
00:15:59
$582,000.00
$720,000.00
EMS/Rescue
643
635
00:15:50
$0.00
$0.00
Hazardous Condition
7
7
00:12:08
$0.00
$0.00
Service Call
58
43
00:18:00
$0.00
$0.00
Good Intent
91
59
00:14:07
$0.00
$0.00
False Call
15
14
00:13:25
$0.00
$0.00
Severe Weather
8
8
00:13:59
$0.00
$0.00
Blank or Invalid
1
1
00:00:01
$0.00
$0.00
Totals:
854
798
00:15:43
$582,000.00
$720,000.00
Station: 07
Fire
27
27
00:13:43
Fire
112
110
00:09:43
$56,500.00
$2,533,500.00
Rupture/Explosion
1
1
00:11:45
$0.00
$0.00
EMS/Rescue
2,263
2,236
00:10:35
$0.00
$0.00
Hazardous Condition
30
29
00:11:20
$0.00
$0.00
Service Call
135
121
00:14:10
$0.00
$0.00
Good Intent
405
323
00:09:14
$0.00
$0.00
False Call
78
77
00:10:15
$0.00
$0.00
Severe Weather
2
1
00:16:04
$0.00
$0.00
Totals:
3,026
2,898
00:10:33
$56,500.00
$2,533,500.00
Station: 08
Fire
48
47
00:13:42
$3,370.00
$759,200.00
EMS/Rescue
509
503
00:09:16
$0.00
$0.00
Hazardous Condition
6
6
00:11:22
$0.00
$0.00
Service Call
42
30
00:12:43
$0.00
$0.00
Good Intent
32
25
00:12:16
$0.00
$0.00
False Call
14
14
00:09:20
$300.00
$300.00
Totals:
651
625
00:09:55
$3,670.00
$759,500.00
Station: 09
Fire
27
27
00:13:43
$10,500.00
$30,500.00
EMS/Rescue
570
562
00:17:52
$0.00
$0.00
Hazardous Condition
10
9
00:13:20
$0.00
$0.00
Service Call
44
40
00:14:03
$0.00
$0.00
Good Intent
65
48
00:09:43
$0.00
$0.00
False Call
20
20
00:09:56
$0.00
$0.00
INco62 (3.00) Page 2 of 5
Printed_ 01/19/2006 17:03:09
Note: The incident count used in averages docs not include the following:
Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid Dates/ Furies
Average
Incident Type
Incident
Used in Ave.
Response Time
Station ID
Count
Resp.
HH:MM:SS
Total Loss
Total Value
Totals:
736
706
00:16:40
$10,500.00
$30,500.00
Station: 1
EMS/Rescue
1
1
00:11:07
$0.00
$0.00
Totals:
1
1
00:11:07
$0.00
$0.00
Station: 10
Fire
100
98
00:17:11
$317,300.00
$1,221,600.00
Rupture/Explosion
1
1
00:00:01
$0.00
$0.00
EMS/Rescue
1,154
1,149
00:11:39
$0.00
$0.00
Hazardous Condition
16
14
00:14:26
$0.00
$0.00
Service Call
60
55
00:18:24
$0.00
$0.00
Good Intent
143
115
00:12:51
$0.00
$0.00
False Call
12
11
00:13:27
$0.00
$0.00
Totals:
1,486
1,443
00:12:25
$317,300.00
$1,221,600.00
Station: 11
Fire
85
85
00:21:03
$139,800.00
$139,800.00
EMS/Rescue
302
292
00:16:32
$0.00
$0.00
Hazardous Condition
9
8
00:14:12
$800.00
$800.00
Service Call
50
23
00:20:05
$0.00
$0.00
Good Intent
53
39
00:11:28
$0.00
$0.00
False Call
6
6
00:13:40
$0.00
$0.00
Severe Weather
1
1
00:13:58
$0.00
$0.00
Totals:
506
454
00:17:02
$140,600.00
$140,600.00
Station: 11A
EMS/Rescue
120
118
00:15:20
$0.00
$0.00
Hazardous Condition
1
$0.00
$0.00
Service Call
1
1
00:01:58
$0.00
$0.00
Good Intent
7
7
00:15:44
$0.00
$0.00
False Call
1
1
00:12:05
$0.00
$0.00
Totals:
130
127
00:15:14
$0.00
$0.00
Station: 12
Fire
26
25
00:09:17
$612,500.00
$2,245,000.00
EMS/Rescue
607
598
00:10:51
$0.00
$0.00
Hazardous Condition
15
14
00:16:07
$0.00
$0.00
Service Call
36
36
00:12:21
$0.00
$0.00
Good Intent
91
65
00:13:15
$0.00
$0.00
False Call
15
15
00:11:09
$0.00
$0.00
Totals:
790
753
00:11:10
$612,500.00
$2,245,000.00
Station: 14
Fire
61
58
01:04:29
$20,100.00
$40,100.00
Rupture/Explosion
1
1
00:18:12
$0.00
$0.00
EMS/Rescue
621
616
00:12:47
$0.00
$0.00
Hazardous Condition
6
5
00:13:23
$0.00
$0.00
Service Call
30
28
00:15:54
$0.00
$0.00
1Nco62 (3.00)
Page 3 of 5
Primed:
01/19/2006 17:0309
Note: The incident count
used in averages docs not include the following:
Not Completed incidents, Mutual Aid Given,
Other Aid
Given, Cancelled in Route, Not Priority, Fill-In Standby, No Arrival and
Invalid DatesfTimes.
Station: 15
Average
Incident Type
Incident
Used in Ave.
Response Time
$2,200.00
$121,000.00
Station ID
Count
Resp.
HH:MM:SS
Total Loss
Total Value
Good Intent
65
47
00:12:40
$0.00
$0.00
False Call
31
31
00:12:42
$0.00
$0.00
Totals:
815
786
00:16:43
$20,100.00
$40,100.00
Station: 15
Fire
41
41
00:27:10
$2,200.00
$121,000.00
EMS/Rescue
262
260
00:11:44
$0.00
$0.00
Hazardous Condition
2
2
00:07:09
$0.00
$0.00
Service Call
17
17
00:18:15
$0.00
$0.00
Good Intent
31
26
00:13:45
$0.00
$0.00
False Call
9
9
00:09:46
$0.00
$0.00
Severe Weather
1
1
00:06:48
$0.00
$0.00
Totals:
363
356
00:13:53
$2,200.00
$121,000.00
Station: 16
Fire
19
19
01:02:05
$15,000.00
$15,000.00
Rupture/Explosion
2
2
00:09:46
$0.00
$0.00
EMS/Rescue
271
268
00:09:55
$0.00
$0.00
Hazardous Condition
4
4
00:10:30
$0.00
$0.00
Service Call
24
18
00:09:37
$0.00
$0.00
Good Intent
41
30
00:09:22
$0.00
$0.00
False Call
7
7
00:12:16
$0.00
$0.00
Totals:
368
348
00:12:46
$15,0[[0.00
$15,000.00
Station: 17
Fire
10
10
00:12:12
$100,100.00
$200,000.00
EMS/Rescue
170
168
00:11:25
$0.00
$0.00
Hazardous Condition
5
5
00:10:45
$0.00
$0.00
Service Call
27
23
00:35:02
$0.00
$0.00
Good Intent
25
19
00:09:53
$0.00
$0.00
False Call
6
6
00:06:29
$0.00
$0.00
Totals:
243
231
00:13:32
$100,1110.00
$200,000.00
Station: 18
Fire
44
43
00:11:30
$300.00
$300.00
EMS/Rescue
485
478
00:11:11
$0.00
$0.00
Hazardous Condition
12
12
00:09:57
$0.00
$0.00
Service Call
46
46
00:21:24
$0.00
$0.00
Good Intent
63
53
00:12:33
$0.00
$0.00
False Call
12
10
00:09:12
$0.00
$0.00
Severe Weather
1
1
00:11:02
$0.00
$0.00
Totals:
663
643
00:12:00
$300.00
$300.00
Station: 19
Fire
7
6
00:22:08
$11,175.00
$60,725.00
EMS/Rescue
234
208
00:16:34
$0.00
$0.00
Hazardous Condition
2
2
00:08:11
$0.00
$0.00
Service Call
21
6
00:14:01
$0.00
$0.00
Good Intent
30
19
00:17:56
$0.00
$0.00
INCO62 (3.00)
Page 4 of 5
Printed:
01/19/2006 17 03:09
Note: The incident count used in averages does not include the following:
Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority. Fill -1n Standby, No Arrival and Invalid Dalesfrunes
Station: 20
Average
Incident Type Incident
Used in Ave.
Response Time
12
00:14:09
Station ID Count
Resp.
HH:MM:SS
Total Loss
Total Value
False Call 4
4
00:06:32
$0.00
$0.00
Totals: 298
245
00:16:31
$11,175.00
$60,725.00
Station: 20
Fire
12
12
00:14:09
$79,200.00
$79,200.00
EMS/Rescue
82
81
00:12:08
$0.00
$0.00
Hazardous Condition
4
4
00:10:35
$0.00
$0.00
Service Call
6
2
00:06:15
$0.00
$0.00
Good Intent
15
ll
00:16:38
$0.00
$0.00
Totals:
119
110
00:12:39
$79,200.00
$79,200.00
Total Incident Count: 18,004 $2,848,750.00 $12,153,955.00
INC062 (3.00) Page 5 of 5 Primed- 01/192006 17:0309
Note: The incident count used in averages does not include the following:
Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -hr Standby, No Arrival and Invalid Dates/'I imes.
12
LIQUOR CONTROL
LIQUOR CONTROL
LIQUOR CONTROL
1. To review legislative amendments affecting the liquor laws of the state or county and
where applicable, to amend such rules and procedures.
Reviewed reciprocal shipment law. Further review to occur during legislative
session.
2. To participate with county liquor jurisdictions, liquor industry associations, licensees,
staff, and government or community organizations in identifying areas of concerns
and to amend rules or implement programs to seek resolution of such concerns.
a. Met with East and West Hawaii Industry Advisory Committees for final
review of amendments to the Rules of the Liquor Control Adjudication
Board.
b. Met with the four county liquor administrators, liquor commissions and
adjudication boards, liquor industry associations and state representative and
conducted discussion on the following:
1. State law on reciprocal shipment law based on U.S. Supreme Court
decision.
2. Cruise line industry, impact on islands
3. Problems with liquor enforcement
4. Review of four county best practices survey of enforcement operations
5. Review of education programs
6. Statewide underage drinking initiatives
3. To conduct inspections, investigations or special programs to promote compliance to
liquor laws by liquor licensees.
On-going daily inspections.
4. To issue citations for violations of law and forward such complaints to the Liquor
Control Adjudication Board for its consideration.
Adjudicated 10 cases Fines: $5,300
5. To ensure that licensing information and procedures are amended and implemented in
accordance to law.
Staff received initial training on GIS to verify properties within 500 feet of a
proposed licensed premises in accordance to determine valid protests by
property owners of record.
Six Month Progress Report on Program Objectives for FY 2005-06
LIQUOR CONTROL
LIQUOR CONTROL
6. To investigate applications for liquor license and any protest thereof to verify
compliance to law and to report such findings to the Liquor Commission for its
consideration.
35 applications (original, transfer, tour, DCCA, class, kind, category, change
to Restaurant, decrease, increase, special, stock)
21 permits (solicitor, alteration, game, alcohol purchase, importation)
361 vessel apps
18 special licenses
26 miscellaneous
7. To evaluate obligations and operations of the department and implement changes as
necessary.
Hired two liquor investigators for West Hawaii
Hired administrative officer, responsible for operations island -wide
To provide staff, commission and board members education via county, state or
nationally sponsored programs.
Staff training:
Commission:
Computer
Field Sobriety
SAMHSA training
Project PAU
Internal Affairs
GIS
NLLEA
Driver Education — Safety Office
State Underage Drinking Task Force
Noise meter
Corporation Counsel conference
State Liquor Conference
9. To provide liquor law education and related information to licensees through
scheduled classes and via newsletters or memorandums.
Initiated revision of liquor education program for completion in spring 2006.
10. To support youth education and activities which promote compliance to liquor laws.
Funding of a BIIF program entitled, "Drug Alcohol Tobacco Awareness
Program" to be held in February 2006. This program will provide training to
61 student -athletes from 10 public schools of the 17 BIIF schools who commit to
providing alcohol awareness to 5th -6th graders in their respective school districts.
Funding of Hilo High School prom enforcement project in association with the
Hawaii County Police Department -Community Police Division, by providing
officers on —site to ensure there is no alcohol consumption by participating
students.
Six Month Progress Report on Program Objectives for FY 2005-06
LIQUOR CONTROL
LIQUOR CONTROL
11. To support public education and activities which promote compliance to liquor laws.
Laupahoehoe Music Festival: An alcohol and drug -tree fundraiser to benefit the
Laupahoehoe community.
Purchase of promotional items for distribution to agencies who conduct
prevention of alcohol use by minors, to include but is not limited to the Hawaii
Police Department, DLNR — Division of Conservation and Resource
Enforcement, State Department of Health -Public Health Nursing Division.
12. To support enforcement programs for the public and youths which promote
compliance to liquor related laws.
Partial funding of Project Impact, a Hawaii Police Department -West Hawaii
project which promotes alcohol education and community service for youths
who have had incidents with alcohol.
Six Month Progress Report on Program Objectives for FY 2005-06
LIQUOR CONTROL
LIQUOR CONTROL
1. To review legislative amendments affecting the liquor laws of the state or county and
where applicable, to amend such rules and procedures.
Session begins January 2005. —Liquor Bills were held in committee.
2. To participate with county liquor jurisdictions, liquor industry associations, licensees,
staff, and government or community organizations in identifying areas of concerns
and to amend rules or implement programs to seek resolution of such concerns.
a. Met with West Hawaii liquor industry advisory committee, police
department, business owners and liquor licensees at Coconut Grove
Marketplace, property manager to address safety concerns at Coconut Grove
Marketplace, Kailua Kona.
b. Met with East Hawaii liquor industry advisory committee, police
department, business owners and liquor licensees at Banyan Drive to
continue discussion related to safety on Banyan Drive .
c. State Liquor Commission conference of liquor administrators,
commissioners, adjudication board members, liquor licensees, and industry
wholesalers. Issues discussed: Increasing efficiency in tax clearances;
appeals related to Commission/Board decisions; Control States vs. Licensing
states; Updates from BATF on malt beverages; Bottle bill and its effect on
licensees; Industry review of duties and performance of the four county
liquor jurisdictions.
it. Adjudication Board and Industry Advisory Committee; meeting on proposed
amendments to rules of the Adjudication Board (2).
e. Other meetings: Highway Safety; MADD-Hawaii; Hawaii Partnership to
Prevent Underage Drinking; State Traffic Commanders; Western Region of
State Liquor Administrators; Office of Juvenile Justice, National Liquor
Law Enforcement Association, Building Community for Youth, Meth
Summit, HSLEOA conference.
f. Completed computer upgrade for the East and West Hawaii department
offices.
g. Hosted five bottle bill workshops in East and West Hawaii for liquor
licensees, as conducted by County of Hawaii Department of Environmental
Management and the State of Hawaii Department of Health, Solid and
Hazardous Waste Branch.
h. Conducted initial workshop with the Liquor Commission on proposed
amendments to the Rules and Regulations of the Liquor Commission.
i. Filled positions for two liquor Investigator I and one Account Clerk.
Final Status Report on Program Objectives for FY 2004-05
LIQUOR CONTROL
LIQUOR CONTROL
j. Training of staff: classes included critical incidents, crime and the
community, crisis intervention, intoxilyzer, pyrotechnics and TRACE — a
program to trace DUI offenses to a licensed premises.
3. To conduct inspections, investigations or special programs to promote compliance to
liquor laws by liquor licensees.
Investigations:
Hilo:
309
Kona:
52
Inspections (Monthly):
Hilo:
416
Kona:
440
Special Programs:
Hilo:
0
Kona:
0
4. To issue citations for violations of law and forward such complaints to the Liquor
Control Adjudication Board for its consideration.
Twenty-eight cases forwarded for adjudication: 24 found guilty, 4 issued
warnings.
5. To ensure that licensing information and procedures are amended and implemented in
accordance to law.
Procedures are up to date.
6. To investigate applications for liquor license and any protest thereof to verify
compliance to law and to report such findings to the Liquor Commission for its
consideration.
• 353 renewal applications
• 49 applications
• 720 permits
• 363 other applications (special, stock, solicitor, increase, storage, transient
vessel)
7. To evaluate obligations and operations of the department and implement changes as
necessary.
Two meetings with enforcement staff on job duties, safety concerns, job and risk
assessment, employee awards. New First Aid kits were issued.
Final Status Report on Program Objectives for FY 2004-05
LIQUOR CONTROL
LIQUOR CONTROL
8. To provide staff, commission and board education via county, state or nationally
sponsored programs.
Staff attended classes: Risk assessment, Critical Incident, Crime in the
Community, Crisis Intervention. Highway Safety, Managing Employee
performance, Fresh Training, B.I.L.L., NLLEA, Western Region Conference,
NCSLA, Building Community for Youth, Drug Abuse, Business Writing,
Sunshine Law, Intoxilizer, Computer System, and Fire Training.
9. To provide liquor laws for education and related information to licensees through
scheduled classes and via newsletters or memorandums.
Sponsored 5 classes to liquor licensees, with Dept. of Environmental
Management and State DOH Solid and Hazardous Waste Branch, on Bottle Bill.
Liquor law educational class to HPD Recruit, and public education to the
Honoka'a YWCA, and State meeting of MADD on underage drinking.
10. To support youth education and activities which promote compliance to liquor laws.
Relating to programs that promote compliance to liquor laws, provided stipends
to Hilo High School prom, Keaau High School presentation entitled "Shattered
Dreams," and to the Teen Surf Event.
11. To support public education and activities which promote compliance to liquor laws.
Provided educational and promotional materials to Dept. of Health and DLNR
for youth and public education and activities.
12. To support enforcement programs for the public and youths which promote
compliance to liquor related laws.
Provided educational and promotional materials to Hawaii Police Department.
Final Status Report on Program Objectives for FY 2004-05
rKm
uw_.j
MANAGEMENT
ADMINISTRATION
1. Maintain government services for the fiscal year 2005-2006 at affordable levels.
This is an ongoing effort. Due to new tax relief measures for agricultural use
dedication and homeowner's exemptions, the cost to our residents for services
provided should continue to be affordable.
2. Fill vacancies on boards and commissions within 60 days.
Due to a staff vacancy, this is not always achieved. This continues to be the goal
we strive for.
3. Utilize performance measures to encourage efficient, effective and timely delivery of
services by county departments.
This is still our long term goal for all departments, and efforts to implement are
ongoing.
4. Develop operating and capital programs utilizing long-range planning to facilitate
management decision making.
This is ongoing.
5. Consolidate county offices to provide easy access for the public to government
services.
We continue to work to expedite the development of the West Hawaii Civic
Center so County functions can be together for easy access by the public.
Planning and design specifications should be completed this year, with
construction beginning soon thereafter.
The County Building at 25 Aupuni Street is scheduled for repairs and
renovation soon and this will hamper the public's access to a few departments
presently residing there.
6. Identify and pursue alternate funding sources and avenues to implement county
government programs
This is ongoing. County departments have been successful in acquiring state
and federal funds for County projects and programs such as traffic
investigations, transportation, substance abuse, etc.
Six Month Progress Report on Program Objectives for FY 2005-06
MANAGEMENT
ADMINISTRATION
Involve the community in the planning process for county projects from the very
earliest stages.
Community Development Plans were or are in the process of being developed for
the Kona and Puna Districts.
The Community Readiness program is under way for the following
communities: Waimea, N. Kohala, Waikoloa, rural Hilo/Hamakua. This
program prepares the communities for when they begin work on their own
Community Development Plan.
Six Month Progress Report on Program Objectives for FY 2005-06
MANAGEMENT
CLERICAL SERVICES CENTER
Assist the clerical workload of the Mayor's Office, the Fire Commission, the Mayor's
Family Violence Advisory Commission, and County departments and agencies daily.
ONGOING — July 1— Dec. 31, 2005, received and completed 182 assignments
with a total volume of 8,781.
Maintain a system for complaints for quick retrieval and follow-up within a
maximum two-week turn around time.
ONGOING — July 1— Dec. 31, 2005, received 73 complaints.
3. Respond immediately and efficiently to citizens who walk in or call for information,
direction and inquiries about various programs and services.
ONGOING — Objective being achieved.
4. Perform daily issuance of disabled parking permits, maintain/update files with entry
of data into the centralized statewide database.
ONGOING — July 1 - Dec. 31, 2005, issued 1,640 placards.
5. Take reservations for Aupuni Center Conference Room, issue forms and keys, and
maintain calendar of events.
ONGOING — July 1— Dec. 31, 2005, approximately 165 events held.
Six Month Progress Report on Program Objectives for FY 2005-06
MANAGEMENT
COMMITTEE ON PEOPLE WITH DISABILITIES
Continue to improve accessibility of County facilities and programs for people with
disabilities.
MCPD has the goal of helping the County continue improving accessibility of
County facilities and programs for people with disabilities. This is an ongoing
objective. During the past six months, issues that were addressed included
hazards to pedestrians with disabilities in highway and street repair zones,
weight of doors on County buildings, lack of accessible recreational programs
for adults, and concerns about evacuation routes and accessible shelters for
people with disabilities in case of natural emergencies.
2. Provide accessible information to all people with disabilities.
The MCPD continues to relay concerns of the public regarding issues facing
people with disabilities to the administration through either letters to the Mayor
or conversation at MCPD monthly meetings at which the ADA Coordinator
presents updates on issues brought to her attention by the general public. The
key issues brought to the attention of MCPD in the past six months are identified
in item 1 of this report.
3. Continue to advise administration on issues facing people with disabilities.
The MCPD has provided accessibility information to all who have inquired and
has suggested various ways that County Departments and the County Council
can provide accessibility information to people with disabilities such as the
availability of TTY phones, closed captioned broadcast of Council meetings,
publication of announcements and information in accessible formats, etc.
4. Assist with implementation of Volunteer Accessible Parking Violations Program
throughout the County.
The MCPD continues to monitor the implementation of the Volunteer Accessible
Parking Violations Program by providing training and program materials to the
volunteers upon their request, providing a forum for suggestions on
improvement of the program from the public, continued monitoring of
effectiveness of the program, etc. Concern continues to be lack of understanding
of the public, especially of commercial delivery vehicles and the lack of a viable
program in Hilo.
Six Month Progress Report on Program Objectives for FY 2005-06
MANAGEMENT
COMMITTEE ON THE STATUS OF WOMEN
1. Issue a newsletter and coordinate placing the newsletter in various agencies and
organizations offices in Hawaii County.
Not accomplished, but ongoing. Due to membership changes, the newsletter was
not published. However, a recently appointed member has agreed to take on
this project.
2. Participate in Women's Health Month by coordinating at least one event in each
district in Hawaii County and coordinate publicity for community organizations
Women's Health Month events.
Accomplished: The following programs were conducted in various districts of
the Big Island coordinated or lead by CSW members in September 2005:
From Buds to Flowers -Growing Girls to Ladies — Pahoa
Financial Health — Keauhou, Kona
Tai Chi for Health and Fitness — Hilo
Qi Gong for Health and Fitness — Hilo
Yoga/Pilates for Health and Fitness — Hilo
Urgent Services Directory for Families — distribute through out island
Continue the sponsoring of an essay contest to educate our children on the
accomplishments of women in Hawaii County for Women's History Month.
Ongoing. The program will be held in March 2006. At this time the judging of
entries has just been completed. The actual program will take place at the
Hapuna Beach Prince Hotel on March 5, 2006 from 10:30 a.m. to 1:30 p.m.
More schools have entered the competition this year. The program is expanding.
Although we have lost our member who planned and did this program for the
last 2 years, one of the other member has stepped forward to carry it on with the
help of the former member.
4. Conductor participate in a workshop that disseminates current information regarding
the issue of attaining economic independence for women through "comparable
worth", such as pay equity.
Not accomplished. Program being planned for April 2006.
Six Month Progress Report on Program Objectives for FY 2005-06
MANAGEMENT
COMMITTEE ON THE STATUS OF WOMEN
5. Participate in local and/or out-of-state meetings by sending at least one representative.
The purpose of which will be to share information with the committee members on
current programs, legislation and issues that affect the status of women.
Accomplished. Three CSW members attended the 2005 International Women's
Leadership Conference sponsored by the Governor in Oahu where women
leaders throughout the world presented issues or problems they were dealing
with.
6. Host Hawaii County "Women's Hall of Fame" dinner honoring six women as role
models to others from all over Hawaii County. This raises awareness of women's
worth and value in our communities while simultaneously building self-esteem and
educating regarding equality.
Under the leadership of chairperson Dawn Pang, the committee sponsored the
second annual Women's Hall of Fame. The publicity on the program was done
and the communities were invited to nominate a female whom they thought
deserved the honor. Six women were honored, five from East Hawaii and one
from West Hawaii. The program was a great success. Special thanks to the
generosity of the community businesses and the Hilton Waikoloa Village. The
program could not have happened without the individuals and clubs who
nominated these wonderful women. The positive feedback and even gratitude
expressed by friends and families of these women makes this program a great
success.
7. Continue to update and print the Urgent Services Directory for Families.
The directory is ongoing and revised annually. It is becoming more popular
with the human service agencies and police.
8. Hold rotating monthly meetings in Hilo, Waimea, Ka`u and Kona to better allow
participation from the public.
We have revised this rotating schedule to eliminate the Ka`u district for the
present but we will hold a meeting there should a request be made to the
committee.
9. Conduct Teen Dating Violence Prevention Initiative for 10th and I Ith graders at public
and private high schools in the County of Hawaii.
The Planning is just about complete and the program is set to go the first week
of April 2006.
Six Month Progress Report on Program Objectives for FY 2005-06
MANAGEMENT
ADMINISTRATION
1. Maintain government services for the fiscal year 2004-2005 at affordable levels.
Due to new tax relief measures for homeowners, the cost to our residents for
services provided continued to be reasonable in spite of skyrocketing increases in
real property values in the County.
2. Fill vacancies on boards and commissions within 60 days.
Due to a staff vacancy, this is not always achieved. This continues to be the goal
we strive for.
3. Utilize performance measures to encourage efficient, effective and timely delivery of
services by county departments.
While this is our long term goal for all departments, not much progress was
made in this area in FY2004-2005. The conversion to the new FRESH computer
system absorbed energy this past year.
4. Develop operating and capital programs utilizing long-range planning to facilitate
management decision making.
This is ongoing.
5. Consolidate county offices to provide easy access for the public to government
services.
We continue to work to expedite the development of the West Hawaii Civic
Center so County functions can be together for easy access by the public.
Planning will be complete in FY2005-2006, with construction beginning soon
thereafter.
6. Identify and pursue alternate funding sources and avenues to implement county
government programs.
This is ongoing. Thanks to major efforts by many departments, we have been
successful in acquiring state and federal funds for County projects and
programs such as transportation, substance abuse, and coqui frog control.
7. Involve the community in the planning process for county projects from the very
earliest stages.
This is done as we plan new projects.
Final Status Report on Program Objectives for FY 2004-05
MANAGEMENT
CLERICAL SERVICES CENTER
1. Assist the clerical workload of the Mayor's Office, the Mayor's Advisory
Commissions, and County departments and agencies daily.
OBJECTIVE ACHIEVED — July 12004 — June 30, 2005, received and
completed 527 assignments with a total volume of 21,819.
Maintain a system for complaints for quick retrieval and follow-up within a
maximum two-week turn around time.
OBJECTIVE ACHIEVED — July 12004 — June 30, 2005, received
147 complaints.
3. Respond immediately and efficiently to citizens who walk in or call for information,
direction and inquiries about various programs and services.
ONGOING — Objective being achieved (statistics no longer being accumulated)
4. Perform daily issuance of disabled parking permits, maintain/update files with entry
of data into the centralized statewide database.
OBJECTIVE ACHIEVED — July 1 2004 — June 30, 2005, issued 3,280 placards.
5. Take reservations for Aupuni Center Conference Room, issue forms and keys, and
maintain calendar of events.
OBJECTIVE ACHIEVED — July 1 2004 — June 30, 2005, approximately
289 events held.
Final Status Report on Program Objectives for FY 2004-05
MANAGEMENT
COMMITTEE ON PEOPLE WITH DISABILITIES
Continue to improve accessibility of County facilities and programs for people with
disabilities.
During this fiscal year, the Mayor's Committee on People with Disabilities has
conveyed to the Mayor and the County ADA Coordinator suggestions from
committee members and the public on ways to improve accessibility of County
Facilities and programs for people with disabilities. Specifically, the Committee
provided both with details regarding making entrances to public facilities
accessible to people with disabilities. These suggestions were passed on to
County Department Directors, including Public Works and Housing, for
consideration and implementation when applicable for facility improvements.
The MCPD continues to monitor the implementation of the County's Transition
Plan and worked with Parks and Recreation on its accessibility concerns. The
MCPD will continue to have this objective in the forefront of Committee
business.
2. Provide accessible information to all people with disabilities.
The MCPD has provided accessibility information to all who have inquired and
has suggested various ways that County Departments and the County Council
can provide accessibility information to people with disabilities such as the
availability of TTY phones, closed captioned broadcast of Council meetings,
publication of announcements and information in accessible formats,
broadcasting emergency messages to deaf citizens over pager networks, etc.
Consideration has been given to making MCPD meetings accessible to both sides
of the Island through video conferencing.
3. Continue to advise administration on issues facing people with disabilities.
The MCPD continues to relay concerns of the public regarding issues facing
people with disabilities to the administration through either letters to the Mayor
or conversation at MCPD monthly meetings at which the ADA Coordinator is
present. This is an ongoing objective.
4. Assist with implementation of Volunteer Accessible Parking Violations Program
throughout the County.
The MCPD has assisted with the implementation of the Volunteer Accessible
Parking Violations Program by providing training and program materials,
providing a forum for suggestions on improvement of the program from the
public, continued monitoring of effectiveness of the program, etc. Major
concern continues to be that the east side of the Island has yet to secure a viable
cadre of parking Violation enforcement volunteers.
Final Status Report on Program Objectives for FY 2004-05
MANAGEMENT
COMMITTEE ON THE STATUS OF WOMEN
1. Issue a newsletter and coordinate placing the newsletter in various agencies and
organizations offices in Hawaii County.
Not accomplished, but ongoing. Due to membership changes, the newsletter was
not published. However, a recently appointed member has agreed to take on
this project.
2. Participate in Women's Health Month by coordinating at least one event in each
district in Hawaii County and coordinate publicity for community organizations
Women's Health Month events.
Accomplished. The following programs were conducted in various districts of
the Big Island coordinated or lead by CSW members:
1. From Buds to Flowers -Growing Girls to Ladies — Pahoa
2. Financial Health — Keauhou, Kona
3. Estate Planning for Women — Kailua, Kona
4. Tai Chi for Health and Fitness — Hilo
5. Qi Gong for Health and Fitness — Hilo
6. Yoga/Pilates for Health and Fitness — Hilo
The events were published in the Women's Health Month special publication for
statewide distribution in coordination with the Hawaii State Commission on the
Status of Women and the other county committees. The local programs were
published in the local newspapers.
Continue the sponsoring of an essay contest to educate our children on the
accomplishments of women in Hawaii County for Women's History Month.
Annually. The program was held in March 2005. The program took place at
the Hapuna Beach Prince Hotel on March 6, 2005 from 10:30 a.m. to 1:30 p.m.
More schools have entered the competition this year. The program is expanding.
The winning essays were published in the Hawaii Tribune Herald and the West
Hawaii Today.
4. Conduct or participate in a workshop that disseminates current information regarding
the issue of attaining economic independence for women through 'comparable
worth", such as pay equity.
Not accomplished. Program being planned for April 2005.
Final Status Report on Program Objectives for FY 2004-05
MANAGEMENT
COMMITTEE ON THE STATUS OF WOMEN
5. Participate in local and/or out-of-state meetings by sending at least one representative.
The purpose of which will be to share information with the committee members on
current programs, legislation and issues that affect the status of women.
Accomplished. Four CSW members attended the 2004 International Women's
Leadership Conference sponsored by the Governor in Oahu where women
leaders throughout the world presented issues/problems they overcame or
continue to deal with.
6. Research the second edition and coordinate the First Female Booklet publication and
disseminate to the public.
Ongoing project. Booklet being revised.
7. Continue to update and print the Urgent Services Directory for Families.
Accomplished and done annually. The directory has been revised and
distributed by the committee members.
8. Hold rotating monthly meetings in Hilo, Waimea, Ka`u and Kona to better allow
participation from the public.
Accomplished. Meeting held in Hilo, Waimea, Ka`u and Kona.
Final Status Report on Program Objectives for FY 2004-05
14
MASS) TRANSIT AGE 1CY
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
1. Maintain system ridership from FY 2004-05.
Ridership has increased over 30 percent since the implementation of the island -
wide transportation kokua zone.
2. Revise shared -ride taxi program by implementing a user type fare system.
Project is on-going. Currently working on increasing the reimbursement rate
for providers.
3. Resolve and follow-up on all complaints within two weeks.
All complaints are responded to and followed up on within two weeks.
4. Increase number of round -island bus runs.
Scheduled for May - June, 2006.
5. Construct park and ride lots in Puna and Kona.
Project is on-going. Have revised contract scope of work.
6. Construct accessible bus shelters at various locations in County.
Working with Public Works and Police Department, sites have been selected in
Waimea, South Kona, and Pahoa.
Six Month Progress on Program Objectives for FY 2005-06 1
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
1. Maintain system ridership from FY 2003-04.
Ridership for FY 2004-05 increased 17.7 percent compared to FY 2003-04.
2. Revise Shared -ride taxi program by implementing a user type fare system
Continuing to evaluate program. Held meetings with public and taxi operators.
User rates completed. Due to higher costs faced by taxi operators, we are re-
evaluating reimbursment rates.
3. Resolve and follow-up on all complaints within two weeks.
All complaints have been followed up on within two weeks.
4. Operate additional after school service in Kona and Waikoloa, and begin North
Kohala bus service to Waimea, Kona, and Hilo.
Implemented afterschool service in Kona and Waikoloa. North Kohala to Kona
service schedule will be implemented during FY 2005-06 due to funding and
vehicle concerns. Began afterschool service between Pahala and Ocean View.
Began Pahala to Kona and South Kohala daily bus service.
Final Status Report on Program Objectives for FY 2004-05
15
MlS CE ILMI-�,1��J 7 -,Cl O J S
MISCELLANEOUS
ANIMAL CONTROL
1. 90% of vicious dog calls will be responded to within 2 hours.
Of 38 vicious/dangerous dog calls received where the dog was not contained and
posed a potential and ongoing threat, responded to 37 calls within 2 hours, or
97.4% of calls.
2. 90% of loose animal posing a public safety hazard calls will be responded to within 2
hours.
Of 137 animal posing a public safety hazard calls received, responded to 130
calls within 2 hours, or 94.9% of calls.
3. 90% of injured animal related calls will be responded to within 2 hours.
Of 79 injured animal related calls received, responded to 77 calls within 2 hours,
or 97.5% of calls.
4. 90% of calls for animal control assistance by the police will be responded to within 3
hours.
Of 127 animal control assistance by the police calls received, responded to 127
calls within 3 hours, or 100% of calls.
5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and
resolved in 14 working days.
Of 209 animal cruelty and neglect cases received, responded to 208 calls within
24 hours. 187 of those cases were resolved in 14 working days, or 89.4%, noting
that the Keaau shelter had a high number of livestock cases, which take longer
than 14 days to resolve.
6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in
48 hours and resolved in 5 working days.
Of 382 of license, loose dog and any non-cruelty/neglect calls received, responded
to 378 calls within 48 hours, or 99%. Of 393 cases that were opened as a result
of those calls, 360 were resolved cases in 5 working days, or 91.6% of cases.
7. 70 Sweeps of problem communities per year.
Conducted 132 sweeps or 260% of goal.
Six Month Progress Report on Program Objectives for FY 2005-06
MISCELLANEOUS
ANIMAL CONTROL
1. 90% of vicious dog calls will be responded to within 2 hours.
Of 65 vicious/dangerous dog calls received where the dog was not contained and
posed a potential and ongoing threat, responded to 65 calls within 2 hours, or
100% of calls.
2. 90% of loose animal posing a public safety hazard calls will be responded to within 2
hours.
Of 122 animal posing a public safety hazard calls received, responded to 119
calls within 2 hours, or 98% of calls.
3. 90% of injured animal related calls will be responded to within 2 hours.
Of 128 injured animal related calls received, responded to 127 calls within 2
hours, or 99% of calls.
4. 90% of calls for animal control assistance by the police will be responded to within 3
hours.
Of 282 animal control assistance by the police calls received, responded to 272
calls within 3 hours, or 96% of calls.
90% of animal cruelty and neglect cases will be responded to in 24 hours and
resolved in 14 working days.
Of 465 animal cruelty and neglect cases received, responded to 461 calls within
24 hours. 435 of those cases were resolved in 14 working days, or 94%.
6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in
48 hours and resolved in 5 working days.
Of 827 of license, loose dog and any non-cruelty/neglect calls received, responded
to 818 calls within 48 hours, or 99%. Of the 835 cases that were opened as a
result of those calls, 767 were resolved cases in 5 working days, or 92% of cases.
7. 70 Sweeps of problem communities per year.
Conducted 215 sweeps or 300% of goal.
Final Status Report on Program Objectives for FY 2004-05
16
PARKS & RECREATION
pf"WER"Mm""M
CEMETERY
1. Maintain cemetery grounds and pavilion to acceptable standards.
Ongoing.
2. Assign and record all burials.
24 burials assigned and recorded.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
HAWAII COUNTY BAND
Provide musical services for the island residents and visitors by working with
community organizations and providing 40 musical services annually (e.g. parades,
ceremonies, festivals, concerts and special events.).
Provided 31 services during the first half of FY 2005-06. These services included
parades, concerts, special events, Veterans ceremonies, and ethnic celebrations
in the following areas: Volcano, Ka'u, Waimea, Hilo, Kona, Pana`ewa, Kea`au,
and Pahoa.
2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
Provided 6 concerts to date. A brief history of the Hawaii County Band is
presented to the audience to inform them of the band's cultural and historical
significance.
To ensure that the band plays a variety of quality music, pieces are chosen from
selected national lists such are the National Band Association, Music Educator's
National Conference, the Instrumentalist, and the College Band Director's
National Association. Every monthly concert tries to incorporate either a
featured solo or popular selection.
3. Sponsor the Intermediate and High School Concert Band Festival, which showcases
school bands from the Big Island and elsewhere.
The Big Island Band Festival is scheduled for May 13th at the Afook-Chinen
Civic Auditorium.
4. Feature at least two young musicians as soloists at the April or May Mo`oheau
Bandstand Concert, which provides musically educating opportunities for the young
people of the County of Hawaii, annually.
Soloists are still being sought for these concerts.
5. Introduce 6 new musical pieces per year to provide musical challenges to the band
members.
Objective achieved. To date, 8 new pieces have been introduced.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
WEST HAWAII BAND
1. Provide music on demand for community organizations 3 to 5 times.
100% Fourth of July committee & Veteran's Day committee, Kona Coffee
Festival, Filipino Centennial organizers, Christmas parades.
2. Perform in 8 to 12 parades.
75% Kailua Fourth of July, Ironman Triathalon, Kona Coffee, Waimea &
Kailua Christmas, Filipino Centennial
3. Target concert performances for older individuals 4 times.
50% Lifecare Center Christmas, Veteran's Day I1/11 program
4. Provide music for "one-time only" events when appropriate.
100% Filipino Centennial celebration parade / concert / ceremony in North
Kohala
5. Provide on-site concerts before or after parades 2 to 4 times.
100% Waimea Christmas concert and parade, Filipino centennial
celebration
6. Increase repertoire by 6 to 8 musical selections.
17% A new Christmas medley was repeatedly performed.
7. Sight-read 8 to 16 new musical arrangements.
75% Six published arrangements were read.
8. Maintain participation of 3 to 6 middle and high school students.
66% One high school student is a full-time member. Another performed
and rehearsed frequently.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
ADMINISTRATION
Continue to distribute P&R Service survey at all staffed facilities and activities/events
conducted by the department.
Objective is being achieved. Survey results are compiled quarterly and shared
with all employees.
2. Continue to update information for Divisions and Sections on the County of Hawaii
website on a timely basis.
Objective is being achieved. Our Departmental Data Processing Coordinator
continues to update the website with quarterly program guides, special events
information and departmental rules and regulations.
3. Continue implementation of the transition plan for accessibility to public facilities
during the fiscal year.
Objective is being achieved. Implementation of the Transition Plan through
individual architectural barrier removal projects for access to public facilities is
ongoing. Of the 23 individual Schedule I projects, 17 have been completed, 0 are
in any stage of active construction, 2 are substantially complete, 2 are ready to
be publicly bid for construction and 2 of the projects are being re -scoped. Of the
28 individual Schedule II projects, 0 have been completed, 2 are in various stages
of active construction, 2 are substantially completed, 2 have been publicly bid
and are awaiting contract execution, 5 are ready to be publicly bid, and 17 are in
various stages of design completion. There are also 3 Schedule III projects for
which design plans are completed and 3 which are in various stages of design.
4. Continue implementation of the transition plan for program accessibility during the
fiscal year.
Objective is being achieved. The ADA Recreation Specialist continues to work
on the implementation of the transition plan for program accessibility. Progress
included creation of policy guidelines and improvements (i.e. revisions to the
ADA P&R Compliance Procedures for Renters who hold public events in Park
facilities), coordinating and assisting with strategic planning and public surveys,
community networking, and handling information & referral and complaints.
Program support included assessments, observations, and problem solving for
different sites. She created accommodations, modifications, and emergency plans
for children with disabilities. Parent support, information, and referral were
also included.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
ADMINISTRATION
She assisted with the Pahoa Summer Fun for 18 days leading children's activities
and field trips. She determined that locations serving large numbers of children
with behavior and attention challenges need more staff. Staffing based on actual
need instead of current staff/child ratio of 1:20 is essential to safety and staff
retention... reinforcing the importance of identifying locations with the greatest
need and providing the staffing it needs.
5. Continue implementation of the transition plan for playground safety and accessibility
during the fiscal year.
Objective is being achieved. We are in the process of working with community
groups to identify the specific playground needs of their community and
generating bid packages for procurement of the appropriate playground
equipment. New playgrounds are under design at Shipman Park and Volcano
Park, Puna and Pualani Park, N. Kona. There are also plans to improve the
playground at Higashihara Park in S. Kona and to expand the playground at
Lincoln Park, S. Hilo and improve its safety features.
6. Maximize resources by encouraging the "Friends of the Park" program and identify a
minimum of five community service projects that focus on maintenance and/or
improvements to park facilities.
Objective achieved. New "Friends" agreements signed for:
• Honomu Park - Honomu Senior Softball, construction of dugouts
• Miloli`i Beach Park— Miloli`i Ho`opuloa `Ahahui, halau improvements
• Whittington Beach Park — Ka'ohana O Honu`apo, assist with
improvements and maintaining park
• Kahakai Park - Fred Blas, create and maintain new park
• Liholiho Garden — Pu'u Kamalu Kids Behavior, clean-up
• Portion of Hilo Drag Strip - 808 MX/ATV Assoc. Inc., develop MX/ATV
track
7. Provide at least one technical job specific training for 50% of administrative staff.
Objective achieved. As of December 31, at least one job specific training was
provided for 100% of the administrative staff (14/14 employees).
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
PARKS MAINTENANCE
1. Maintain completion range of 2,250 — 2,350 work orders on an annual basis.
Ongoing - 370 work orders completed.
2. Undertake two parks improvements projects per district (18).
• One of which supervisor to work with a community group to improve the
parks — 1 park per district minimum.
Ongoing - 68 park improvement projects completed by parks crews and
volunteer groups.
Monitor complaints filed for strategic planning purposes for maintenance and services
improvements.
• Record type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections.
Ongoing - 14 complaints were recorded. Follow-up made for corrections.
• Make annual inspections of facilities with responsible supervisor. (9 districts)
Analyze and discuss methods of improvements.
Inspections of facilities made randomly at twelve responsibility centers.
Discussion with supervisors as needed for corrections
4. Provide for safe facilities and grounds.
• Conduct safety inspections of facilities:
Weekly by supervisors (52 per supervisor = 468 total inspections/year).
• Correct hazards on a timely basis.
Ongoing -26 inspections made by each supervisor. Supervisors are
required to conduct weekly safety inspections. Inspection reports are
audited randomly.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
PARKS MAINTENANCE
5. Provide for a safe working environment.
• Participate with department safety committee and discuss and evaluate
accident reports.
• Correct any hazardous conditions or practices.
• Provide a minimum of two safety instructional sessions per crew each month
(216).
Ongoing — Division representative is assigned to attend safety committee
meeting. Copy of minutes provided to all supervisors. Corrections are
being made to hazardous and practices that have been brought up to the
safety committee.
6. Continue to perform random checks of facilities.
Conducted onsite park inspections in each district .
7. No later than September 2005, introduce uniform maintenance standards for all
facilities.
Standards were discussed with supervisors in September. We still need to
provide training to supervisors and employees.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
RECREATION
Provide introductory instruction in all recreational facilities in at least 4 of the
following sports (basketball, baseball, volleyball, track and field, tennis, flag football,
badminton) for children and adults, one or more in each respective season (i.e. Fall —
basketball; Winter — baseball and track/field; Spring — volleyball; summer —
tennis/flag football).
Objective being achieved. With the Summer Fun program and Fall and Winter
Inter -Session programs, all districts more than adequately fulfilled this
objective.
2. Provide at least six seasonal arts and craft activities for children and adults in all
recreational facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities;
Winter— Valentines/St. Patrick/Easter activities; etc.).
Objective being achieved. With the Summer Fun program and Fall and Winter
Inter -Session programs, all districts more than adequately fulfilled this objective
3. Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly
basis.
Objective being achieved. All employees currently do daily safety inspections of
their respective sites, including a quarterly safety inspection (I't and 2°d quarters
submitted.)
4. Plan, organize and implement a minimum of two district -wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District —
Hamakua Fun Day; etc.).
Objective achieved.
HILO DISTRICT:
1. Vulcans Basketball Clinic for East Hawaii
2. Jimmy Yagi's Basketball Clinic
3. Vulcans Baseball Clinic
4. Halloween Spooks
5. Spook the Drug Run/Walk
Six Month Progress Report on Program Objectives for FY 2005-06 10
PARKS & RECREATION
RECREATION
PUNA/KA`U DISTICTS:
1. Puna Scuba and Diving Expedition
2. Puna Hiking Program
3. Ka`u Xmas Celebration
4. Ka`u Halloween Show
HAMAKUA DISTRICT:
1. Hamakua /N/S Kohala `Ohana Fishing Tourney
2. Hamakua Officials Clinic
3. Hamakua Halloween Haunted House
4. Hamakua Santa's Workshop
5. Hamakua Keiki Fishing
N/S KOHALA DISTRICTS
1. S. Kohala Super Saturday Basketball League
2. N/S Kohala/Hamakua `Ohana Fishing Tourney
3. S. Kohala Hike and Bike Venture
4. N. Kohala Summer Hiking Expedition
5. N. Kohala Fall Hiking Expedition
6. N. Kohala Winter Hiking Expedition
N/S KONA DISTRICT
1. Thanksgiving Turkey Trot
2. Basketball Shootout
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e.
summer camping program in partnership with the YMCA).
Objective being achieved.
HILO DISTRICT:
1. Vulcans Basketball Clinic (partnered with UHH Vulcans)
2. Jimmy Yagi's Basketball Clinic (partnered with Jimmy Yagi and
Don's Grill)
3. Vulcans Baseball Clinic (partnered with Coach Joey Estrella)
4. Halloween Spooks (partnered with the Ha`aheo PTSA and Wainaku
Community Association)
5. Spook the Drug Run/Walk (partnered with WHS Key Club and the
Big Island Runners Club)
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
RECREATION
PUNA/KA°iJ DISTICTS:
1. Ka`d Xmas Celebration (partnered with Pahala Community
Association)
2. Ka`u Halloween Show (partnered with Pahala Community
Association)
HAMAKUA DISTRICT:
1. Hamakua /N/S Kohala `Ghana Fishing Tourney (partnered with the
various fishing businesses in East and West Hawaii)
2. Hamakua Officials Clinic (partnered with BIIF officials and UHH
officials)
3. Hamakua Halloween Haunted House (partnered with Koaniani
Community Association)
4. Hamakua Santa's Workshop (partnered with Koaniani Community
Association)
5. Hamakua Keiki Fishing (partnered with Koaniani Community
Association and Dino's Fishing Supplies)
N/S KOHALA DISTRICTS
1. S. Kohala Super Saturday Basketball League (partnered with
Hamakua District)
2. N/S Kohala/Hamakua `Ohana Fishing Tourney (partnered with the
various fishing businesses in East and West Hawaii)
3. S. Kobala Hike and Bike Venture (partnered with Community Police)
4. N. Kohala Summer Hiking Expedition (partnered with Waikoloa
Community Association Hiking Club)
5. N. Kohala Fall Hiking Expedition (partnered with Waikoloa
Community Association Hiking Club)
6. N. Kohala Winter Hiking Expedition (partnered with Waikoloa
Community Association Hiking Club)
N/S KONA DISTRICT
1. Thanksgiving Turkey Trot (partnered with West Hawaii Family
Support)
2. Basketball Shootout (partnered with Kona Official Association)
Six Month Progress Report on Program Objectives for FY 2005-06 12
PARKS & RECREATION
RECREATION
6. Provide quarterly training for the P&R staff on various issues, ADA concerns, safety
issues, self-improvement/enhancement, etc.
Objective more than adequately being achieved.
Aug. 26 Recreation Strategic Plan
Sept. 23 Recreation Strategic Plan
Oct. 21 Recreation Strategic Plan
Nov. 18 Safety Concerns and New Publicizing Rules for Tribune Herald
7. Provide the Department with at least two ADA training sessions.
Objective achieved.
October ADA for Aquatics
November ADA for FAD (Nutrition Site Managers)
8. Finalize a strategic plan for the division by the end of the fourth quarter.
Objective currently being worked on.
9. Provide complete fingerprinting background checks on all new employees, temporary
hires and volunteers who work in close proximity to children.
Objective achieved for Summer Fun, Fall and Winter Inter -Sessions and new
hires.
10. In conjunction with the State Department of Health, provide a minimum of six
Healthy Initiative Projects island -wide.
Unfortunately funds have been allocated elsewhere by the State.
Six Month Progress Report on Program Objectives for FY 2005-06 13
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
1. Conduct a minimum of 18 Summer Fun programs island -wide.
Objective achieved.
1.
HOVE
11.
Yano Hall
2.
Na`alehu
12.
Kekuaokalani Gym
3.
Mt. View
13.
Waikoloa
4.
Kea`au
14.
Waimea
5.
Pahoa
15.
Kohala
6.
Waiakea Uka
16.
Honoka`a
7.
Andrews Gym
17.
Pa`auilo
8.
Carvalho Park
18.
Papa`aloa
9.
Wainaku
19.
Papa`ikou
10.
Pana`cwa
20.
Keaukaha
Continue to conduct longer programs hours at the following sites:
a) Honomu, Kula`imano and Papa`ikou to be held at Papa`ikou from 8 a.m. to 3 p.m.
at a nominal fee of $60 per child.
b) Hawaiian Beaches and Pahoa to be held at Pahoa from 8 a.m. to 3 p.m. at a
nominal fee of $60 per child.
c) Mt. View and Cooper Center (Volcano) from 8 a.m. to 2 p.m. at a nominal fee of
$50 per child.
d) Na`alehu Center from 8 a.m. to 2 p.m. ($50)
e) Pahala Center from 8 a.m. to 2 p.m. ($50)
f) Shipman Gym 8 a.m. to 2 p.m. ($50)
g) Pana`ewa Park 8 a.m. to 3 p.m. ($60)
h) Kawananakoa Gym 8 a.m. to 3 p.m. ($60)
i) Waiakea Uka Gym 8 a.m. to 3 p.m. ($60)
j) Andrews Gym 8 a.m. to 3 p.m. ($60)
k) Carvalho Park 8 a.m. to 3 p.m. ($60)
1) Yano Hall 8 a.m. to 2 p.m. ($50)
m) Kailua Gym 8 a.m. to 2 p.m. ($50)
n) Kohala 8 a.m. to 3 p.m. ($60)
o) Waikoloa 8 a.m. to 3 p.m. ($60)
p) Waimea 8 a.m. to 3 p.m. ($60)
Objective achieved. Also added HOVE from 8 a.m. to 12 noon at $35 per child.
Six Month Progress Report on Program Objectives for FY 2005-06 14
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
3. Form partnerships with Pana`ewa and Keaukaha Community Associations in which
they provide scholarships for their youngsters i.e., $60 for an all -day program,
community association subsidizes $30 for each community members' children.
Objective partially achieved. Only Keaukaha Community Association was able
to provide scholarships for their youngsters.
4. Provide a free Summer Food Service lunch program at 16 Summer Fun sites.
Objective achieved, but at 21 sites!
1.
NiNilehu
12.
Yano
2.
Pahala
13.
Kekuaokalani Gym
3.
Mt. View
14.
Hale Halawai
4.
Kea`au
15.
Kohala
5.
Pahoa
16.
Waimea
6.
Waiakea Uka
17.
Honoka`a
7.
Andrews Gym
18.
Pa`auilo
8.
Carvalho Park
19.
Papa`aloa
9.
Pana`ewa
20.
Papa`ikou
10.
Keaukaha
21.
Hilo Armory
11.
Hilo Armory
5. Supplement the regular Summer Fun program with various enrichment -type
programs for those willing to pay the higher fee:
• Develop and implement a special all -day educational/recreational program at
Richardson Ocean Park, focusing on water. This will run for six weeks, from 8
a.m. to 3 p.m., targeting children in grades 2 — 5, at a cost of $150 per child.
• Develop and implement a teen -scene programs at Pu`u`eo Community Center in
East Hawaii and at Hale Halawai in Kona, teaching life's skills with emphasis on
leadership training. This will run for six weeks from 8 a.m. to 3 p.m., targeting
teens 12 — 17 years old, at a cost of $125 per teen.
• Conduct an all -day enrichment program at Waiakea Recreation Center. This will
run for six weeks and target children in grades 3 — 6, at a cost of $25 per class.
• Conduct an all -day Summer Fun Academy at Hilo Armory to run for six weeks
and target children in grades 1 — 4, at a cost of $150 per child.
• Conduct a six-week Summer Tennis program for children in grades 1-6.
Objective achieved. Charged $160 for Ocean Program, $35 per class at
Waiakea Recreation Center, $35 for tennis program, and $160 for Hilo
Armory.
Six Month Progress Report on Program Objectives for FY 2005-06 15
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
6. Conduct Inter -Session programs for at least 4 sites, islandwide.
Objective achieved.
Fall Inter -Session held at:
1.
Waikoloa
5.
Keaukaha
2.
Waiakea Uka
6.
Andrews
3.
Carvalho Park
7.
Pana`ewa
4.
Wainaku
Winter
Inter -Session held at:
1.
Waikoloa
5.
Keaukaha
2.
Waiakea Uka
6.
Andrews
3.
Carvalho Park
7.
Pana`ewa
4.
Wainaku
8.
Pahoa
7. Integrate children with disabilities into the summer and inter -session programs
wherever possible, through the assistance of the Therapeutic Specialist.
Objective achieved, especially during our Summer Fun and Inter -Session
programs. Mahalo to our ADA Specialist.
Six Month Progress Report on Program Objectives for FY 2005-06 16
PARKS & RECREATION
HO'OLULU PARK COMPLEX
To provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean-up and minor repairs.
Objective is being achieved. Civic was completed in November 2005; Wong
Stadium and Walter Victor in December 2005; Aunty Sally's Luau Hale
will be done in February 2006 and E. K. Multi -Purpose Stadium will be
done in March 2006.
b. Pressure wash each facility once every quarter.
Civic - August and November 2005 (50%)
Wong Stadium - July and December 2005 (50%)
Walter Victor Stadium —August 2005. ADA renovations began during the
last quarter and are ongoing at the present time.
E. K. Multi -Purpose Stadium - September and December 2005 (50%)
Aunty Sally's Luau Hale - September and December 2005 (50%)
c. Check on safety hazards daily.
Objective is being achieved. Ongoing. Both day and night shift supervisors
are required to fill out Daily Checklist forms which list all repairs and
safety hazards. Repair worker checks list and completes all necessary
repairs.
d. Clean and sanitize facilities before and after events in 99% of the cases.
Objective achieved for the first half of the fiscal year. Facilities were
cleaned 100% of the time. During the first two quarters we had 905
activities. Each facility was cleaned and sanitized before and after each
activity.
e. Work with Safety Coordinator to have courtesy safety inspection annually.
Scheduled courtesy inspection with Charmaine Kamaka and Dan Santos
for February 2006.
Six Month Progress Report on Program Objectives for FY 2005-06 17
PARKS & RECREATION
HO`OLULU PARK COMPLEX
2. To provide a well -manicured playing surface at all ballfields (Wong Stadium and
Walter Victor Baseball Complex):
a. Mow lawn weekly, weather permitting, 90% of the time.
Objective is being achieved. 26 weeks, 2 rain -outs (50%)
b. Close each ballfield at least one week annually for field renovations.
Objective partially achieved:
Little League Field — Ongoing ADA renovations being done.
Pony Field — Ongoing ADA renovations being done.
Colt Field — Ongoing ADA renovations being done.
Wong Stadium - December 2005
c. Aerate ballfields semi-annually.
None done due to ADA renovations to facilities.
d. Fertilize ballfields quarterly.
Fertilized once during first two quarters in July 2005 (25%)
3. To provide training for staff:
a. Conduct safety talks on different topics every month.
Objective is being achieved (50%):
July 2005 — Back Protection
August 2005 — Eye Protection
September 2005 — Hearing Protection
October 2005 — Head Protection
November 2005 — Pesticide Safety
December 2005 — Power Blower Safety
b. Retrain employees on equipment use semi-annually.
Objective is being achieved - 50%. Supervisors retrained employees in
October 2005.
Six Month Progress Report on Program Objectives for FY 2005-06 18
PARKS & RECREATION
HO'OLULU PARK COMPLEX
c. Have supervisors conduct equipment maintenance training, and have equipment
maintained weekly.
Objective is being achieved - 50%. Supervisors had training done in July
2005 and equipment was maintained for 26 weeks during the first two
quarters. Employees rotate equipment maintenance.
d. Provide refresher course on Material Safety Data Sheet annually.
Objective achieved - 100%. Had refresher course with employees in July
2005.
To enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex
rules and regulations.
Objective is being achieved. Rules are discussed with users and distributed
with all applications. Supervisors are trained to enforce all rules.
b. Revise rules annually.
Objective achieved. Rules were reviewed in July 2005 and revised as
needed.
c. Distribute rules with all applications.
Objective is being achieved. Rules were distributed with all applications.
Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
Objective achieved. The Jehovah's Witnesses painted the front portion and
concession areas of E. K.
Six Month Progress Report on Program Objectives for FY 2005-06 19
PARKS & RECREATION
HO'OLULU PARK COMPLEX
b. Do beautification/landscaping project for each facility annually.
Objective achieved. Each facility had beautification/landscaping done
during the first two quarters and is ongoing. We had minor repairs done to
the interior of Aunty Sally's Luau Hale.
6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an
estimated 2,400 activities annually.
Objective is being achieved. As of this period, we accommodated 905 activities
thus far (38%).
Six Month Progress Report on Program Objectives for FY 2005-06 20
PARKS & RECREATION
AQUATICS
Provide services at our nine (9) pool facilities, including safe recreational and lap
swimming for approximately 700,000 patrons. Offer Learn -to -Swim and other
water related courses to approximately 3,500 patrons at all pools during summer
and year round at NAS Pool.
Being achieved.
2. Maintain water safety services at ten (10) beach parks with seven day coverage at
Kahalu`u, La`aloa, Hapuna, Richardsons, Ahalanui and Honoli`i Beach Parks.
Provide weekend, holiday and summer coverage at Spencer, Leleiwi, Carlsmith
and Onekahakaha Beach Parks.
Being achieved.
3. Develop and distribute a quarterly brochure of County of Hawaii beach parks and
pool facilities that offer lifeguard services.
Being achieved. Latest Program Guide covers December 2005 and January —
February 2006.
4. Initiate two (2) water safety instructor classes through American Red Cross
instructor trainers for East and West Hawaii to increase the pool of candidates for
Learn -to -Swim program instructors.
Not being achieved. Due to the limited number of instructor trainers, there
haven't been any American Red Cross Water Safety Instructor courses
offered. There is a possibility of a class in West Hawaii in February 2006.
5. Conduct one (1) American Red Cross Lifeguard Training, two (2) CPR for the
Professional Rescuer and two (2) community First Aid and safety classes at each
of our nine (9) pool facilities during the fiscal year.
Being achieved.
6. Provide a minimum of four (4) United States Lifeguard Association (USLA) open
water rescue training sessions to all water safety officers on staff as follows:
• Two (2) per year in West Hawaii: one (1) in May and one (1) in November.
• Two (2) per year in East Hawaii: one (1) in May and one (1) in November.
• All new Water Safety Officer 1's prior to going on the job.
Being achieved. Last session was conducted in November 2005.
Six Month Progress Report on Program Objectives for FY 2005-06 21
PARKS & RECREATION
AQUATICS
Co-sponsor with Hawaiian Lifeguard Association -Hawaii (HILAI 1) and Big
Island Lifeguard Association (BILA) Junior Lifeguard program at five (5)
locations -Hilo, Puna, Pahala, Kailua-Kona and Hapuna.
Objective achieved in July 2005 at four (4) locations: Hilo, Puna, Kailua-Kona and
Hapuna.
8. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at
Hapuna Beach State Park in late July promoting ocean safety and self -enrichment
through competition.
Objective achieved July 23, 2005.
9. Plan, promote and coordinate six (6) novice swim meets serving approximately
250-300 participants during September thru November 2005.
Objective achieved for five (5) meets held at Laupahoehoe, Pahata, KCAC,
Kawamoto and Pahoa.
10. Plan, promote and coordinate special aquatic events such as the annual
Richardsons Roughwater Swim and Waiuli Body Board Contest in July and
February, respectively. Co-sponsor Hapuna Roughwater Swim and Hapuna
Lifeguard Challenge.
Richardsons Roughwater Swim and Hapuna Roughwater Swim achieved on
July 3, 2005 and July 31, 2005 respectively. Hapuna Lifeguard Challenge
and Waiuli Body Board Contest not achieved.
11. Promote workplace safety for all staff by providing personal protective equipment
and safety training such as Bloodborne Pathogens training and monthly safety
talks for Aquatic Division supervisors.
Being achieved.
Six Month Progress Report on Program Objectives for FY 2005-06 22
PARKS & RECREATION
AQUATICS
12. Institute a Lifeguard Tower Replacement Plan incorporating lockdown features to
decrease vandalism to towers and increase protection from the elements for
WSOs.
Being achieved. The only remaining beaches without lockable Lifeguard
Towers are La`aloa, Spencer and Ahalanui. Secured Towers for Hapuna are
expected to arrive in February 2006.
Six Month Progress Report on Program Objectives for FY 2005-06 23
PARKS & RECREATION
CULTURE & COMMUNITY ARTS
1. Provide 50 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
Conducted a total of 33 workshops/classroom instruction sessions or completed
66% of projected goal as of 12/31/05.
2. Develop and conduct at least one Cultural/Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
Developed and coordinated the 4th of July Fest, Centennial Exhibit, "100 Years
of Service to the Community", 2005 Queen Lili`uokalani Festival and Christmas
Open House programs as of 12/31/05. Achieved 50% of projected goal.
3. Market programs by securing community involvement and financial support through
six partnerships/sponsorships.
Programs and events were marketed and supported financially through
partnerships and collaboration with the following organizations and agencies:
Hawaii Naniloa Resort Pacific Radio Group
Hawaii Tourism Authority Greenpoint Nursery
Hawaii Printing
Hawaii Ballroom Association
Queen Lili'uokalani Children's Trust
Hiccup Circus of Hawaii
Meadow Gold Dairies of Hawaii
Hawaii Tropical Flowers Association
Department of Research & Development
Achieved 100% of projected goal as of 12/31/05.
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly "Arts Visions" newsletter and media such as radio, television,
periodicals and newspapers.
Advertised and promoted events and programs through our quarterly program
guides, Hawaii Tribune Herald, West Hawaii Today, Pacific Radio Group,
KWXX, KPUA, KIPA, KWYI, Hilo Times, Honolulu Advertiser, Star Bulletin,
Hawaiian Airlines, Waimea Community Association, Current Events, Big
Island Visitor's Bureau, North Hawaii Community Newspaper, Pleasant
Hawaii and This Week Big Island.
Achieved 100% of projected goal as of 12/31/05.
Six Month Progress Report on Program Objectives for FY 2005-06 24
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Administration
1. Coordinate a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 9,459 seniors annually and conducting an
annual evaluation on each program.
Provided services for 9,037 seniors, or 96% of the established objective of 9,459
seniors and conducted evaluations on five of the six EAD programs or 83% of
the objective of six.
Maintain the EAD Advisory Council made up of representatives from the 25 senior
citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at
least one general meeting in January and six district meetings in July of each fiscal
year servicing 40 presidents/chairpersons islandwide.
Arranged six Advisory Council district meetings or 86% of the objective of seven
annually.
Maintain an EAD Safety Committee with at least one representative of each program
meeting quarterly to enforce safety procedures, improve unsafe conditions affecting
staff and seniors and give feedback to the department safety committee, as needed,
and conduct a safety on-site evaluation semi-annually (January and July) of 32 senior
center facilities and conduct safety evaluations/training for 50 EAD staff by June 30,
2006.
Arranged two safety meetings or 50% of the established objective of four
annually. Conducted one semi-annual safety facilities inspection of 32 senior
center facilities and conducted 46 staff safety evaluations/training or 50% and
92% of the established objective of two semi-annual inspections of 32 facilities
and 50 staff evaluations/training respectively.
4. Produce at least one "Video Highlights" of the division's activities annually.
Objective achieved. Produced one "Video Highlights" (Kupuna Hula Festival)
of the division's activities or 100% of the objective of one.
Six Month Progress Report on Program Objectives for FY 2005-06 25
PARKS & RECREATION
ELDERLY ACTIVITIES
5. Maintain the division's Kupuna News magazine by providing information on all EAD
program activities and printing at least 2,800 copies for distribution to over 200
organizations quarterly.
Printed and distributed two issues of the Kupuna News magazine, or 50% of the
objective of four issues. 2,800 copies of each issue were distributed to over 200
organizations.
EAD Recreation
1. Provide and promote active and passive recreational, cultural and leisure
opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior
centers islandwide by June 30, 2006.
Served 2,468 or 99% of the established objective of 2,500 seniors at 25 senior
centers island wide.
2. Serve 1,025 older adults in recreational, educational, health-related and cultural
classes at 25 senior centers by June 30, 2006.
Objective achieved. Served 1,861 older adults or 181% of the established
objective of 1,025 older adults in recreational, educational, health related
and cultural classes at 25 senior centers or 100% of the established objective
of 25 senior centers.
3. Provide at least eight districtwide activities for a total of 1,475 older adults in
Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala,
and Hamakua by .Tune 30, 2006.
Objective achieved. Provided 11 district activities or 138% of the goal of eight
activities for a total of 1,002 older adults or 68% of the goal of 1,475 older adults.
Activities were: Hamakua Penny Carnival, Rhythm & Life Japan Workshop,
Wailoa Center — Big Island Senior Fine Art Exhibit, Ka`u Food Fair, Golf
Social, Billiards Tournament, Puna Octoberfest, Kamana Karaoke Recital,
Waimea Senior Complex Opening, West Hawaii Halloween Ground Golf
Tournament and East Hawaii Teacher's Appreciation "Plantation Days
Christmas" Lunch.
Six Month Progress Report on Program Objectives for FY 2005-06 26
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Special Program
1. Provide at least six countywide/state/national/international events for 1,200 older
adults by June 30, 2006.
Provided at least four or 67% of the established objective of six events and
served 1,293 or 108% of the established objective of 1,200 older adults.
Serve a total of 715 older adults in at least three countywide special events by June
30, 2006.
Provided two or 67% of the established objective of three events and served 656
or 92% of the established objective of 715 older adults.
3. Provide one cultural event for 200 older individuals on a county/state/international
level that will attract a total of 1,200 attendees by June 30, 2006.
Objective achieved. Provided one or 100% of the established objective of one
cultural event, and served 363 or 182% of the established objective of 200 older
adults. Attracted 1,560 or 130% of the established objective of 1,200 attendees.
Six Month Progress Report on Program Objectives for FY 2005-06 27
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
1. Continue to work towards focusing on the rainforest theme by concentrating on
acquiring 2 appropriate new animals.
A female Binturong and two Spectacled Caiman are on order for February
delivery.
2. Install one additional conservation educational signage by June 30, 2006.
A draft of new signage is being done. New photographs for the sign have been
taken.
3. Work with community leaders to encourage 2 new partnerships with the Zoo.
UH-Hilo's Osher Lifelong Learning Institute (OLLI) has assisted with evening
programs at the Zoo. This is 50% of our goal.
4. Continue to work with community groups to help facilitate 21 projects for
improvements at the zoo and equestrian center.
16 work projects have been completed. This is 76% of our goal.
5. Plan and implement three night activities at the zoo by June 30, 2006.
Two night programs, Boo in the Zoo (10/29/05) and OLLI Talk on Primates
(11/18/05) were held. This is about 66% of our goal.
6. Continue to develop a "Zoo Crew" (docent training program for students) to assist in
providing guided tours of the Zoo as well as outreach programs.
Docent training is scheduled for February and March.
7. Successfully breed two animal species for exhibit or to sell/trade with other facilities.
This Asian Forest Tortoise successfully hatched seven eggs, meeting 50% of our
goal of successfully breeding two animal species.
Six Month Progress Report on Program Objectives for FY 2005-06 28
PARKS & RECREATION
ALAE CEMETERY
1. Maintain cemetery grounds and pavilion to acceptable standards.
Objective achieved. Cemetery facilities were maintained to acceptable
standards.
2. Assign and record all burials.
Objective achieved. 64 burials assigned and recorded in FY 2004-05.
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST HAWAII
1. Continue to seek community assistance in beautifying the cemeteries. Work with
Sons and Daughters of Veterans for a project per year. Work with HCCC for clean-
up preparation for special ceremonies and holidays.
Objective achieved. Painting of curbing was done for Veterans Cemetery I and
II by the Sons and Daughters of Veterans. Tenrikyo Church Group assisted in
the removal of spent graveside flowers at Vets I & II in preparation for the
Memorial Day services. Waiakea Lions Club extended the flagpole base and
repaired the walkway at Vets 1. International Lions Club Region 7 painted the
pavilion at Vets I. Veterans and Golf Course Superintendent's Association
removed weeds, imported soil, planted turf and realigned grave markers at Vets
III. Veterans prepared foundation site for the temporary columbarium at Vets
III.
2. Continue to coordinate development of the East and West Hawaii Veterans
Cemetery with the Veterans Advisory Committee and the Department of Defense.
Objective achieved. Director Patricia Engelhard has met with the Veterans
Advisory Committee on a monthly basis and status reports on cemetery
development were discussed. Parks Maintenance has followed up on concerns
brought up by the committee.
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
RURAL CEMETERIES
1. Continue maintenance of cemetery grounds.
Objective achieved.
2. Assign and record all burials.
Objective achieved. 20 burials were assigned and recorded in FY 2004-05.
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
HAWAII COUNTY BAND
1. Provide musical services for the island residents and visitors by working with
community organizations and providing 40 musical services annually (e.g. parades,
ceremonies, festivals, concerts and special events.) which enrich Big Island events.
Objective achieved. Provided 42 performance services during FY 2004-05.
These services included parades, concerts, patriotic ceremonies and special
events in Pahoa, Volcano, Kona, Waimea, Hamakua, Papa`ikou, Pana`ewa
and Hilo.
2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
Objective achieved. Provided 12 monthly Mo`oheau Park concerts. The April,
May and June concerts all drew large and appreciative audiences. (Well over
200 in attendance)
A brief history of the Hawaii County Band was presented to the audience at
concerts to inform the public of the band's cultural and historical significance.
To insure that the band plays a variety of quality music, pieces were chosen from
selected national lists such as the National Band Association, Music Educators
National Conference, The Instrumentalist and the College Band Directors
National Association. Every monthly concert tried to incorporate either a
featured solo or popular selection.
3. Sponsor the Intermediate and High School Concert Band Festival, which showcases
school bands from the Big Island and elsewhere.
Objective achieved. The Big Island Band Festival took place on May 15th at the
Afook-Chinen Civic Auditorium. There were 11 bands that participated, (7
Intermediate and 5 High School) from both public and private schools.
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
HAWAII COUNTY BAND
4. Feature young musicians as soloists at the May Mo`oheau Bandstand Concert, which
provides musically educating opportunities for the young people of the County of
Hawaii, annually.
Objective achieved. The Hawaii County Band featured Kaweo Kanoho on a
vocal solo entitled "E Ku`u Lei". Also featured Reid Tsuji on Euphonium solo
entitled "Seascape".
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
WEST HAWAII BAND
1. Provide music on demand for community organizations 3 to 5 times.
100% Imua Ka`u celebration, Fourth of July committee & Veteran's groups
(2 events), Aloha Festivals, Boy Scouts
2. Perform in 8 to 12 parades.
100% Imua Ka`u, Kailua Fourth of July, Aloha Week, Ironman Triathalon,
Kona Coffee Festival, Waimea Christmas & Kailua Christmas,
Moku`aikaua Church 1851h Anniversary, Kamehameha Day in
Kohala
3. Target concert performances for older individuals 4 times.
100% Lifecare Center & Kona Hospital (2 events each) and Veteran's Day
11/11 program
4. Provide music for "one-time only" events when appropriate.
100% Veteran's Day program
5. Provide on-site concerts before or after parades 2 to 4 times.
100% Waimea was the site of a Christmas concert and parade. A program
of Hawaiian music was performed after the Kamehameha Day Parade
in North Kohala.
6. Increase repertoire by 6 to 8 musical selections.
100% Four new Hawaiian songs and two or more new medleys were
performed, as well as new concert pieces.
7. Sight-read 8 to 16 new musical arrangements.
100% Six big band charts, two new Christmas arrangements, four specially
commissioned or recently obtained Hawaiian arrangements, several
newly obtained published selections and some archival popular songs
were introduced.
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
WEST HAWAII BAND
8. Maintain participation of 3 to 6 middle and high school students.
100% Two high school students are full-time members. Two attend often
and at least four others also participated.
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
ADMINISTRATION
1. Distribute P&R Service survey at all staffed facilities and activities/events conducted
by the department.
Objective achieved. Survey results were compiled quarterly and shared with all
employees.
2. Create a comprehensive P&R departmental calendar by June 30, 2005.
Objective achieved. The calendar is updated monthly and distributed to all
P&R divisions and sections.
3. Continue implementation of the transition plan for accessibility to public facilities
during the fiscal year.
Objective being achieved. Implementation of the Transition Plan through
individual architectural barrier removal projects for access to public facilities is
ongoing. Of the 23 individual Schedule I projects, 15 have been completed, 0 are
in any stage of active construction, 5 are substantially complete, 1 is in the final
design stage ready to be publicly bid for construction and 2 of the projects are
being re -scoped. Of the 28 individual Schedule II projects, 0 have been
completed, 2 are in various stages of active construction, 1 is substantially
completed, 4 are ready to be publicly bid, and 21 are in various stages of design
completion. There are also 2 Schedule III projects for which design plans are
completed.
4. Continue implementation of the transition plan for program accessibility during the
fiscal year.
Objective achieved. Our ADA Recreation Specialist worked on accessibility for
Aquatics, Recreation and Pana`ewa Zoo programs. She also created a behavior
assessment kit for Recreation's Winter Inter -session / Summer Fun and held
training for the staff.
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
ADMINISTRATION
5. Continue implementation of the transition plan for playground safety and accessibility
during the fiscal year.
Objective achieved. We are in the process of working with community groups to
identify the specific playground needs of their community and generating bid
packages for procurement of the appropriate playground equipment. A new
playground was completed at Kawananakoa Gym and new playgrounds are
under design at Volcano Park, Puna and Pualani Park, N. Kona. There are also
plans to improve the playground at
Higashihara Park in S. Kona and to expand the playground at Lincoln Park, S.
Hilo and improve its safety features.
6. Perform random checks of facilities, no later than September 2004, to ensure that
standards for maintenance are being met.
Objective achieved. Random checks of facilities have been performed.
7. Beginning January 2005, hold public meetings in one council district per month to
solicit ideas for new facilities and improvements for existing facilities.
This objective has been postponed to January 2007. Construction costs are
skyrocketing and meeting with the public may create an expectation of facilities
that may not see completion for many years.
8. Maximize resources by encouraging the "Friends of the Park" program and identify a
minimum of five community service projects that focus on maintenance and/or
improvements to park facilities.
Objective achieved. We had "Friends of the Park" projects for Machado Acres
Park, KuhO Kalaniana`ole Park, Hawaiian Beaches Shoreline Park (Kahakai
Park), Honoka`a Pool, Isaac Hale Beach Park (Pohoiki) and West Hawaii
Veterans Cemetery.
9. Provide at least one technical job specific training for 90% of administrative staff.
Objective achieved. As of June 30, at least one job specific training was
provided for 92% of the administrative staff (12/13 employees).
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
PARKS MAINTENANCE
1. Maintain completion range of 2,250 — 2,350 work orders on an annual basis.
Objective not achieved. 1,887 work orders completed during FY 2004-05. In the
process of streamlining the work order procedures to include multiple tasks on
common work orders, duplicate work order requests from various sources were
eliminated.
2. Undertake two parks improvements projects per district (18).
One of which supervisor to work with a community group to improve the
parks — 1 park per district minimum.
Objective achieved. 184 park improvement projects were completed by
Parks personnel and volunteer groups during FY 2004-05.
3. Monitor complaints filed for strategic planning purposes for maintenance and services
improvements.
• Record type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections.
Objective achieved. 69 complaints were recorded during FY 2004-05.
Follow-up made for corrections.
• Make annual inspections of facilities with responsible supervisor. (9 districts)
Analyze and discuss methods of improvements.
Objective achieved. Inspections of facilities were made randomly at all
responsibility centers. Discussions were held with supervisors as needed
for correction.
4. Provide for safe facilities and grounds.
• Conduct safety inspections of facilities:
Weekly by supervisors (52 per supervisor = 468 total inspections/year).
• Correct hazards on a timely basis.
Objective achieved. Supervisors were required to conduct weekly safety
inspections. Inspection reports were audited randomly.
Final Status Report on Program Objectives for FY 2004-05 10
PARKS & RECREATION
PARKS MAINTENANCE
5. Provide for a safe working environment.
• Participate with department safety committee and discuss and evaluate
accident reports.
• Correct any hazardous conditions or practices.
Objective achieved. Division representative is assigned to attend safety
committee meetings. Copies of minutes were provided to all supervisors.
Corrections were made to hazardous conditions and practices brought up
to the safety committee.
• Provide a minimum of two safety instructional sessions per crew each month.
Objective achieved. 242 training sessions were conducted in FY 2004-05.
Final Status Report on Program Objectives for FY 2004-05 11
PARKS & RECREATION
RECREATION
Provide introductory instruction in all recreational facilities in at least 4 of the
following sports (basketball, baseball, volleyball, track and field, tennis, flag football,
badminton) for children and adults, one or more in each respective season (i.e. Fall —
basketball; Winter — baseball and track/field; Spring — volleyball; summer —
tennis/flag football).
Objective achieved. All sites have fulfilled this objective during the Summer
Fun, Fall, Winter and Spring Inter -session programs.
2. Provide at least six seasonal arts and craft activities for children and adults in all
recreational facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities;
Winter— Valentines/St. Patrick/Easter activities; etc.).
Objective achieved. All sites have more than met this objective through the
Summer Fun, Fall, Winter and Spring Inter -Session programs.
3. Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly
basis.
Objective achieved with reports being sent to Safety.
4. Plan, organize and implement a minimum of two district -wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District —
Hamakua Fun Day; etc.).
Objective achieved.
Hilo: (1) Jimmy Yagi Basketball Clinic held during the month of October
(2) Hilo district Vulcan Baseball Clinic
(3) Hilo district Summer Track
(4) Biggest Easter Celebration
(5) Hershey Qualifying Track Meet
(6) Summer Fun Finale
Puna: (1) Puna district Halloween Celebration
(2) Ka`u district Halloween Party
(3) Puna district Easter Party
(4) Ka`u district Easter Egg Hunt
Final Status Report on Program Objectives for FY 2004-05 12
PARKS & RECREATION
RECREATION
Hamakua: (1) Hamakua district Halloween Haunted House in Papa`aloa
(2) Hamakua district Officiating Clinic held in Pa`auilo
(3) Ohana Fishing Tournament
(4) Hamakua Baseball Clinic
N/S Kona: (1) Teen Dance held on December 11 at Hale Halawai
(2) District wide in-service training held on November 19 at
Kekuaokalani Gym.
N/S Kohala: (1) Ohana Fishing Tournament
(2) South Kohala/Hamakua Basketball Tourney
(3) Kala`e Iki Baseball Clinic
(4) South Kohala Hiking Project
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e.
summer camping program in partnership with the YMCA).
Objective achieved for all districts except Kona who had 4 out of 6.
Hilo: (1) Jimmy Yagi Basketball Clinic: partnered with Jimmy Yagi and
Don's Grill
(2) Vulcan Baseball Clinic: partnered with UHH Vulcan Baseball
(3) Hilo District Summer Fun finale: partnered with Kaleohano
Sounds
(4) Hilo District Summer Track: partnered with Hawaii Recreation
and Parks Association, Schofield Barracks and Department of
Health Start Living Healthy
(5) Hershey Qualifying Track Meet: partnered with BIIF track
officials, WHS Key Club, Kamehameha School and HR -PA.
(6) Biggest Easter Egg Celebration: Partnered with Meadow Gold
Dairies; Hilo Jaycees; HHS and WHS Key Clubs; Fukunaga
Electric; Kandi's Drive In; Don's Grill; Hawaiian Air; etc.
(7) Vulcan Softball Clinic: partnered with UHH Softball
(8) Vulcan Basketball Clinic: partnered with UHH Basketball
Final Status Report on Program Objectives for FY 2004-05 13
PARKS & RECREATION
RECREATION
Puna: (1) Puna Halloween Celebration: Partnered with Puna Rotarians
(2) Ka`u Halloween Party: Partnered with Pahala Community
Association
(3) Puna Easter Celebration: partnered with Pahoa Community
Association and Puna Lions.
(4) Ka`u Easter Egg Hunt: partnered with Pahala Community
Organization and Na`alehu Main Street.
(5) Kea`au Christmas Poster Contest: Partnered with Kea`au
Elementary School and the PTSA.
(6) Exponent Track Meet: Partnered with Kea`au High Key Club
(7) Age Group Track Meet: Partnered with Kea`au High Key Club
Hamakua: (1) Hamakua district Halloween Haunted House in Papa`aloa:
partnered with Koaniani Community Association
(2) Hamakua district Officiating Clinic held in Pa`auilo:
partnered with Pa`auilo Community Association
(3) Ohana Fishing Tournament: partnered with N/S Kohala
staff, Itsu Fishing Store, Tokunaga Fishing Supply and
Dino's Fishing Supply.
(4) South Kohala/Hamakua Basketball Tourney: partnered
with N/S Kohala staff
(5) Papa`aloa Easter Celebration: Partnered with Koaniani
Community Organization.
(6) Pa`auilo Basketball Free For All: Partnered with Pa`auilo
Athletic Association.
N/S Kona: (1) Teen Dance held on December 11 at Hale Halawai:
partnered with West Hawaii Family Support Services.
(2) Friday Night Mike Nite: Partnered with West Hawaii
Family Support Services.
(3) Exponent Track meet: Partnered with Konawaena High
School Athletics and KHS Leo Club.
(4) Age -Group Track meet: Partnered with Konawaena High
School Athletics and KHS Leo Club.
N/S Kohala: (1) Ohana Fishing Tournament: partnered with Hamakua
staff, Itsu Fishing Store, Tokunaga Fishing Supply and
Dino's Fishing Supply.
(2) South Kohala/Hamakua Basketball Tourney: partnered
with Hamakua staff
Final Status Report on Program Objectives for FY 2004-05 14
PARKS & RECREATION
RECREATION
(3) Kala`e Iki Baseball Clinic: Partnered with Kanuha
Foundation, Gifford Foundation and UHH Athletics.
(4) Hiking in the Wilderness: Partnered with the Waikoloa
Hiking Club.
(5) Vulcan Baseball Clinic: Partnered with UHH Baseball
(6) Vulcan Basketball Clinic: Partnered with UHH Basketball
6. Provide quarterly training for the P&R staff on various issues, ADA concerns, safety
issues, self-improvement/enhancement, etc.
Objective achieved.
Aug. 26-28: Positive Coaching Workshops in Waimea
Oct. 22:
Recreation Strategic Planning
Nov. 5:
ADA Training "Getting Down into the Trenches."
Nov. 19:
In -Service hosted by N/S Kona "Enjoying Recreation"
Jan. 21:
Safety Training
April 8:
Facilitating Extraordinary Accomplishments by Hawaii
Youth
April 15:
Civil Defense: Disaster Preparedness
May 20:
JPR (new form)Workshop with Lea Kaneta-Ogata
ADA Concerns with Diane Noda (Corporation Counsel)
May 24:
Summer Food Service Training for Supervisors
June 13-15:
Summer Fun Mandatory Training
7. Provide the Department with at least two ADA training sessions.
Objective achieved on November 5 and May 20.
All training sessions were open to the entire Department but no one attended
from other sections/divisions, except for Ho`olulu Complex. Recreation
Specialist has been contacting individual sections/divisions for their input.
8. Finalize a strategic plan for the division by the end of the fourth quarter.
Objective not achieved.
The division has met twice, however, with the resignation of the Training
Officer, we are back to square one. We will try again with the new trainer, Tom
Linker.
Final Status Report on Program Objectives for FY 2004-05 15
PARKS & RECREATION
RECREATION
9. Provide complete fingerprinting background checks on all new employees, temporary
hires and volunteers who work in close proximity to children.
Objective achieved. We have done fingerprint background checks on all our
Summer Fun, Fall and Winter Inter -Session hires, including all volunteers with
our programs. However, we have been unsuccessful in obtaining funds to cover
this cost.
10. In conjunction with the State Department of Health, provide a minimum of six
Healthy Initiative Projects island -wide.
Objective achieved.
(1) Summer Fun Healthy Snack Program
(2) Hershey Track
(3) Waikoloa Teen Fitness Pilot Program
(4) Waiakea Recreation Fitness and Nutrition Program
(5) County Employee Healthier Eating
(6) Hilo March
(7) Zoo — Walk on the Wild Side
Final Status Report on Program Objectives for FY 2004-05 16
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
1. Conduct a minimum of 16 Summer Fun programs island -wide.
Objective accomplished. We provided 20 sites island -wide.
(1)
Na`alehu
(11)
Yano Hall
(2)
Pahala
(12)
Kekuaokalani Gym
(3)
Mt. View/Cooper Center
(13)
Waikoloa
(4)
Shipman
(14)
Waimea
(5)
Pahoa /Hawaiian Beaches
(15)
Kohala
(6)
Hawaiian Oceanview
(16)
Honoka`a
(7)
Andrews Gym
(17)
Pa`auilo
(8)
Pana`ewa Park
(18)
Papa`aloa
(9)
Kawananakoa Gym
(19)
Papa`ikou
(10)
Waiakea Uka
(20)
Carvalho Park
2. Continue to conduct longer programs hours at the following sites:
a) Honomu, Kula`imano and Papa`ikou to be held at Papa'ikou from 8 a.m. to 3
p.m. at a nominal fee of $50 per child. Objective achieved.
b) Hawaiian Beaches and Pahoa to be held at Pahoa from 8 a.m. to 3 p.m. at a
nominal fee of $50 per child. Objective achieved.
c) Mt. View and Cooper Center (Volcano) from 8 a.m. to 2 p.m. at a nominal fee
of $40 per child. Objective achieved.
d) Na'alehu Center from 8 a.m. to 2 p.m. ($40) Objective achieved.
e) Pahala Center from 8 a.m. to 2 p.m. ($40) Objective achieved.
0 Shipman Gym 8 a.m. to 2 p.m. (S40) Objective achieved.
g) Pana'cwa Park 8 a.m. to 3 p.m. ($50) Objective achieved.
h) Kawananakoa Gym 8 a.m. to 3 p.m. ($50) Objective achieved.
i) Waiakea Uka Gym 8 a.m. to 3 p.m. (S50) Objective achieved.
j) Andrews Gym 8 a.m. to 3 p.m. ($50) Objective achieved.
k) Carvalho Park 8 a.m. to 3 p.m. ($50) Objective achieved.
1) Yano Hall 8 a.m. to 2 p.m. ($40) Objective achieved.
m) Kailua Gym 8 a.m. to 2 p.m. ($40) Objective achieved.
n) Kohala 8 a.m. to 3 p.m. ($50) Objective achieved.
o) Waikoloa 8 a.m. to 3 p.m. ($50) Objective achieved.
p) Waimea 8 a.m. to 3 p.m. (S50) Objective achieved.
3. Form partnerships with Pana`ewa and Keaukaha Community Associations in which
they provide scholarships for their youngsters i.e., $50 for an all -day program,
community association subsidizes $25 for each community members' children.
Objective achieved.
Final Status Report on Program Objectives for FY 2004-05 17
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
4. Work in partnership with QLCC to sponsor free lunch programs for the following
sites: Kcaukaha, Pana`ewa, Papa`ikou, Pahala and Carvalho Park.
Objective not achieved. QLCC decided not to sponsor any free lunch
programs for P&R, therefore, we sponsored all sites.
5. Work in partnership with the DOE or HCEOC to sponsor free lunch program for the
following sites: Yano Hall, Hale Halawai, Kekuaokalani Gym, Kohala, Waimea,
Waiakca Uka, Andrews Gym, Hilo Armory, Pahoa, Kea`au, Mt. View, Pahala and
Na'alehu.
Objective achieved.
HCEOC sponsored the following sites: Yano Hall, Hale Halawai,
Kekuaokalani Gym, Pahoa, Pana`ewa, Keaukaha, Papa`ikou, Hilo Armory
and Carvalho.
DOE sponsored the following sites: Mt. View, Pahala, Na`alehu, Shipman,
Andrews, Waiakca Uka, Pa`auilo, Papa`aloa, Honoka`a, Waimea and
Kohala.
6. Supplement the regular Summer Fun program with various enrichment -type programs
for those willing to pay the higher fee:
• Develop and implement a special all -day educational/recreational program at
Richardson Ocean Park, focusing on water. This will run for six weeks, from
8 a.m. to 3 p.m., targeting children in grades 2 — 5, at a cost of $150 per child.
Objective achieved.
• Develop and implement a teen -scene programs at PLI`n`eo Community Center
in East Hawaii and at Hale Halawai in Kona, teaching life's skills with
emphasis on leadership training. This will run for six weeks fi-om 8 a.m. to 3
p.m., targeting teens 12 - 17 years old, at a cost of 5125 per teen.
Objective achieved.
• Conduct an all -day enrichment program at Waiakea Recreation Center. This
will run for six weeks and target children in grades 3 — 6, at a cost of $25 per
class.
Objective achieved.
• Conduct an all -day Summer Fun Academy at Hilo Armory to run for six
weeks and target children in grades I — 4, at a cost of $150 per child.
Objective achieved.
• Conduct a six-week Summer Tennis program for children in grades 1-6.
Objective achieved.
Final Status Report on Program Objectives for FY 2004-05 is
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
7. Develop a minimum often (10) Inter -Session Activities during Spring, Fall and
Winter breaks.
Objective achieved with a total of 12 just for Fall and Winter Inter -
Sessions.
Fall Inter -Session (5):
(1) Waikoloa (2) Carvalho (3) Andrews
(4) Kawananakoa Gym (5) Waiakea Uka
Winter Inter -Session (7):
(1) Waikoloa (2) Carvalho (3) Wainaku
(4) Waiakea Uka (5) Andrews (6) Pana`ewa
(7) Kawananakoa
8. Integrate children with disabilities into the summer and inter -session programs
wherever possible, through the assistance of the Therapeutic Specialist.
Objective achieved. Every summer we integrate more and more children
with disabilities however, the problem we face is that the parents refuse to
acknowledge this on the registration forms. Usually after repeated
disciplinary measures and consultations with the parents and just before the
child is expelled, we are informed that they are on medication or have anger
management problems.
Final Status Report on Program Objectives for FY 2004-05 19
PARKS & RECREATION
HO'OLULU PARK COMPLEX
1. Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
Objective achieved — 100%. Civic was completed in November 2004; Wong
Stadium and Walter Victor in December 2004; Aunty Sally's Luau Hale in
February 2005 and E. K. Multi -Purpose Stadium in March 2005.
b. Pressure wash each facility once every quarter.
Objective achieved —100%.
Civic - August & November 2004; February 2005; May 2005
Wong Stadium - July & December 2004; March 2005; June 2005
Walter Victor Stadium - August & December 2004; February 2005;
May 2005
E. K. Multi -Purpose Stadium - September & December 2004; March 2005;
June 2005
Aunty Sally's Luau Hale - September and December 2004; March 2005;
June 2005
c. Check on safety hazards daily.
Objective achieved — 100%. Ongoing. Both day and night shift supervisors
are required to fill out Daily Checklist forms which list all repairs and safety
hazards. Repair worker checks list and completes all necessary repairs.
d. Clean and sanitize facilities before and after events.
Objective achieved. Facilities are cleaned 100% of the time. During the
fiscal year we had 2,232 activities. Each facility was cleaned and sanitized
before and after each activity.
e. Work with Safety Committee to have courtesy safety inspection annually.
Objective achieved — 100%. Courtesy inspection was done by HIOSH on
May 24, 2005. No violations were found.
Final Status Report on Program Objectives for FY 2004-05 20
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting.
Objective achieved —100%. 52 weeks, no rain -outs.
b. Close each ballfield at least one week annually for field renovations.
Objective achieved — 100%.
Little League Field - October 2004
Pony Field - October 2004
Colt Field - October 2004
Wong Stadium - December 2004
c. Aerate ballfields semi-annually.
Objective achieved —100%.
Little League Field: December 2004 & June 2005 (100%)
Pony Field: December 2004 & June 2005 (100%)
Colt Field: December 2004 & June 2005 (100%)
Wong Stadium: December 2004 & June 2005 (100%)
d. Fertilize ballfields quarterly.
Objective achieved —100%. Fertilized in July & December 2004; March &
June 2005.
3. Provide training for staff:
a. Conduct safety talks on different topics every month.
Objective achieved —100°/x.
July 2004 — Back Protection
August 2004 — Eye Protection
September 2004 — Hearing Protection
October 2004 — Head Protection
November 2004 — Pesticide Safety
December 2004 — Power Blower Safety
January 2005 — String Trimmer
February 2005 — Foot Protection
March 2005 — Riding Mower Safety
April 2005 — Proper Housekeeping
May 2005 — Herbicide Safety
June 2005 — Review of HIOSH
Inspection
Final Status Report on Program Objectives for FY 2004-05 21
PARKS & RECREATION
HO'OLULU PARK COMPLEX
b. Retrain employees on equipment use semi-annually.
Objective achieved — 100%. Supervisors retrained employees in October
2004 and April 2005.
c. Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
Objective achieved —100%. Supervisors had training done in July 2004 and
January 2005. Equipment was maintained for 52 weeks during the fiscal
year. Employees rotate equipment maintenance.
d. Provide refresher course on Material Safety Data Sheet annually.
Objective achieved — 100%. Had refresher course with employees in July
2004.
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
Objective achieved. Rules were discussed with users and distributed with all
applications. Supervisors were trained to enforce all rules.
b. Revise rules annually.
Objective achieved. Rules were reviewed in July 2004 and revised as needed.
c. Distribute rules with all applications.
Objective achieved. Rules were distributed with all applications.
Final Status Report on Program Objectives for FY 2004-05 22
PARKS & RECREATION
HO'OLULU PARK COMPLEX
5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
Objective achieved. The Jehovah's Witnesses repainted the tennis court
walls and tunnel at E. K. They also painted the front portion and concession
areas of E. K. Hilo Little League painted all dugouts at Walter Victor
Stadium. The Hilo Jaycees replaced roll -up door at Hamakua Butler
Building.
b. Do beautification/landscaping project for each facility annually.
Objective achieved. Each facility had beautification/landscaping done
during the first three quarters and is ongoing. We had the interior of Aunty
Sally's repainted and the Tennis Stadium indoor restrooms repainted.
Hedges were removed at Wong Stadium for more visibility for police officers.
Final Status Report on Program Objectives for FY 2004-05 23
PARKS & RECREATION
..................
AQUATICS
1. Provide services at our nine (9) pool facilities, including safe recreational swimming
for approximately 700,000 patrons and Learn -to -Swim programs for approximately
2,000 patrons.
Objective not met. Pools served 641,345 patrons. Learn to Swim Program
served 1,432 patrons.
2. Maintain water safety services at our ten (10) beach parks with the implementation of
advanced support equipment such as additional rescue boards, upgraded lifeguard
towers, automated external defibulators (AED's), and ATV's.
Objective achieved.
3. Develop and distribute a brochure of County of Hawaii beach parks and pools that
offer lifeguard services and pool schedules.
Objective achieved.
4. Initiate two (2) water safety instructor classes through ARC Instructor trainers for
both East and West Hawaii to increase pool of candidates for Learn -to -Swim
programs.
Objective achieved.
5. Conduct one (1) American Red Cross Lifeguard Training, two (2) CPR for the
Professional Rescuer and two (2) first aid classes at each of our nine (9) pools.
Objective achieved.
6. Provide a minimum of four (4) United States Lifeguard Association (USLA) open
water rescue training sessions to all water safety officers on staff at the following rate:
• Two (2) per year in West Hawaii one (1) in April and one (1) in November.
• Two (2) per year in East Hawaii one (1) in April and one (1) in November.
• All new Water Safety Officer I's prior to going on the job.
Objective achieved.
Final Status Report on Program Objectives for FY 2004-05 24
PARKS & RECREATION
AQUATICS
1. Co-sponsor with Hawaiian Lifeguard Association -Hawaii (HLA) and Big Island
Lifeguard Association (BILA) Junior Lifeguard program at six (6) locations -Hilo,
Hapuna Beach, Kailua-Kona, Puna, Pahala, and KCAC.
Objective achieved. The Jr. Lifeguard Program was conducted in July 2004 at
all six locations.
8. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna
Beach State Park in late July promoting ocean safety awareness and self-
improvement through competition.
Objective achieved. The Jr. Lifeguard Championships were held on
July 17, 2004 at Hapuna Beach.
9. Plan, promote and coordinate six (6) novice swim meets serving approximately 300
participants during September through November 2004.
Objective achieved. The Novice Swim Program concluded on November 20,
2004 at KCAC.
1. Plan, promote, sponsor and coordinate special events such as the annual Richardson
Roughwater Swim and Waiuli Body Board Contest. Continue to co-sponsor Hapuna
Roughwater Swim in July as well as Lifeguard Challenge at Hapuna (July) and P -
Man International Hapuna (September).
Richardson's Roughwater Swim — objective achieved July 2004. Waiuli Body
Board Contest — not achieved. Hapuna Roughwater Swim — objective achieved
July 2004. Lifeguard Challenge at Hapuna — not achieved. P -Man International
Hapuna — not achieved.
Final Status Report on Program Objectives for FY 2004-05 25
PARKS & RECREATION
m
CULTURE & COMMUNITY ARTS
1. Provide 75 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
Conducted a total of 65 workshops and classroom instructions, or 87% of the
projected objective as of 6/30/05.
2. Develop and conduct at least four Cultural/Community event per year to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
Developed and coordinated the 4th of July Festival, Queen Lili`uokalani
Festival, Christmas Open House and Waimea Cherry Blossom Heritage Festival.
Assisted with the Hilo World Sprints, Kona's Chinese New Years Block Party
and 5th Annual Pana`ewa Zoo Plant Expo. Achieved 100% of projected goal as
of 6/30/05.
3. Market programs by securing community involvement and financial support through
four partnerships/sponsorships.
Programs and events were marketed and supported financially through
partnerships and collaboration with the following organizations and agencies:
Hawaii Naniloa Resort
Lehua Jaycees
Pacific Radio Group
Department of Research and Development
Hawaii Tourism Authority
Hawaii Printing Inc.
Instant Sign Centers Hawaii
Kekua Foundation
Hawaii Ballroom Dance Association
Queen Lili`uokalani Children's Trust
Meadow Gold Dairies
Friends of the Zoo
Waimea Arts Council
Kamuela Hongwanji Mission
Parker Ranch
Achieved 100% of projected goal as of 6/30/05.
Final Status Report on Program Objectives for FY 2004-05 26
PARKS & RECREATION
CULTURE & COMMUNITY ARTS
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly "Arts Visions" newsletter and media such as radio, television,
periodicals and newspapers.
Advertised and promoted events and programs through our Quarterly Program
Guide, Hawaii Tribune Herald, West Hawaii Today, Pacific Radio Group,
KWXX, KKPUA, KIPA, KWYI, Hilo Times, Honolulu Advertiser, Honolulu
Star Bulletin, Waimea Community Association, Current Events, Big Island
Visitor's Bureau and the North Hawaii Community Newspaper.
Achieved 100% of projected goal as of 6/30/05.
Final Status Report on Program Objectives for FY 2004-05 27
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Administration
1. Coordinate a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 9,354 seniors annually and conducting an
annual evaluation on each program.
Objective achieved. Provided services for 13,593 seniors, or 145% of the
established objective of 9,354 seniors and conducted evaluations on six EAD
programs or 100% of the objective of six.
2. Maintain the EAD Advisory Council made up of representatives from the 25 senior
citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at
least one general meeting in January and six district meetings in July of each fiscal
year servicing 40 presidents/chairpersons islandwide.
Objective achieved. Arranged seven Advisory Council district meetings or
100% of the objective of seven annually.
Maintain an EAD Safety Committee with at least one representative of each program
meeting quarterly to enforce safety procedures, improve unsafe conditions affecting
staff and seniors and give feedback to the department safety committee, as needed,
and conduct a safety on-site evaluation semi-annually (January and July) of 32 senior
center facilities and conduct safety evaluations/training for 50 EAD staff by June 30,
2005.
Objective achieved. Arranged four safety meetings or 100% of the established
objective of four annually. Conducted two semi-annual safety facilities
inspection of 32 senior center facilities and conducted 57 staff safety
evaluations/training or 100% and 114% of the established objective of two semi-
annual inspections of 32 facilities and 50 staff evaluations/training respectively.
4. Produce at least one "Video Highlights" of the division's activities annually.
Objective achieved. Produced one "Video Highlights" (Kupuna Hula Festival)
of the division's activities or 100% of the objective of one.
Final Status Report on Program Objectives for FY 2004-05 28
PARKS & RECREATION
ELDERLY ACTIVITIES
5. Maintain the division's Kupuna Newsmagazine by providing information on all EAI)
program activities and printing at least 2,800 copies for distribution to over 200
organizations quarterly.
Objective achieved. Printed and distributed four issues of the Kupuna News
magazine, or 100% of the objective of four issues.
EAD Recreation
Provide and promote active and passive recreational, cultural and leisure
opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior
centers islandwide by June 30, 2005.
Objective achieved. Served 2,870 or 114% of the established objective of 2,500
seniors at 25 senior centers or 100% of the established goal of 25 senior centers.
2. Serve 1,025 older adults in recreational, educational, health-related and cultural
classes at 25 senior centers by June 30, 2005.
Objective achieved. Served 1,773 older adults or 172% of the established
objective of 1,025 older adults in recreational, educational, health related and
cultural classes at 25 senior centers or 100% of the established objective of 25
senior centers.
3. Provide at least two districtwide activities per director for a total of 1,475 older adults
in Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala,
and Hamakua by June 30, 2005.
Objective achieved. Provided 15 district activities or 187% of the goal of eight
activities for a total of 2,012 older adults or 136% of the goal of 1,475 older
adults. Activities were: Senior Golf Socials at Hilo and Volcano, Mixed Plate
Special, Hawaii State Gateball Tournament, Kamana Karaoke
Club Recital, Islandwide Ground Golf Social, ERS Christmas Party, Ka`a
District Senior Party, Home & Home Bowling Kona, St. Patrick's Day Gateball
Tournament, Hawaii State Karaoke Revue, Ka`a Las Vegas Casino, Springtime
Ballroom Dance, Home & Home Bowling Hilo, Hamakua Ground Golf Social,
Hawaii State Line Dance Roundup, Hawaii State Senior Karaoke Revue,
Hamakua Ground Golf Festival, Hilo -Kona Home & Home Bowling
Tournament, Senior's Line Dance Round -Up and Workshop.
Final Status Report on Program Objectives for FY 2004-05 29
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Special Program
1. Provide at least six countywide/state/national/intemational events for 1,195 older
adults by June 30, 2005.
Objective achieved. Provided at least six or 100% of the established objective of
six events and served 2,046 or 172 % of the established objective of 1,195 older
adults.
2. Serve a total of 715 older adults in at least three countywide special events by June
30, 2005.
Objective achieved. Provided three or 100% of the established objective of three
events and served 1,255 or 176% of the established objective of 715 older adults.
3. Provide one cultural event for 195 older individuals on a county/state/international
level that will attract a total of 1,200 attendees by June 30, 2005.
Objective achieved. Provided one or 100% of the established objective of one
cultural event, and served 348 or 178% of the established objective of 195 older
adults. Attracted 1,510 or 125% of the established objective of 1,200 attendees.
Final Status Report on Program Objectives for FY 2004-05 30
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
1. Continue to work towards focusing on the rainforest theme by concentrating on
acquiring 2 appropriate new animals.
Objective achieved. Eleven (11) new animals have been added to our collection:
a pair of Swainson's Toucans, four squirrel monkeys, an Eclectus parrot, two
brown capuchins, one Home's Hingeback Tortoise and one Diamondback
Terrapin.
2. Install one additional conservation educational signage by June 30, 2005.
Objective being achieved. New photographs for the sign have been taken and
the new signage will be installed this fiscal year.
3. Work with community leaders to encourage 2 new partnerships with the Zoo.
Objective achieved. University of Hawaii's Senior College is assisting in our
docent training classes. UH Hilo's Osher Lifelong Learning Institute is
providing animal related night classes at the Zoo.
4. Continue to work with community groups to help facilitate 18 projects for
improvements at the zoo and equestrian center.
Objective achieved. Eighteen (18) work projects have been completed by the
Waiakea and Hilo High School Key Clubs, HCCC, Lion's Club, U.S. Navy, Palm
Society, Water Garden Society, Orchid Society, Bamboo Society, Rhododendron
Society and school groups.
5. Plan and implement two night activities at the zoo by June 30, 2005.
Objective achieved. A night program (Boo in the ZOO) was held on October 30.
In coordination with UH Hilo's Osher Lifelong Learning Institute, three (3)
nighttime classes called Tropical Moon were held.
6. Develop a "Zoo Crew" (docent training program for students) to assist in providing
guided tours of the Zoo.
Objective achieved. Six (6) docent training classes were held from February
through March, 2005 with 30 docents graduating. They are now providing
guided tours of the zoo.
Final Status Report on Program Objectives for FY 2004-05 31
17
PLANNING
PLANNING
PLANNING
1) Long -Range Planning
a) Regional planning. Strive for the adoption of the updated General Plan, initiate
the regional planning process, and conduct comprehensive open space planning
by June 2006.
Objective Achieved. Updated General Plan adopted in February 2005.
Community development plans initiated for the highest growth rate districts
of Kona (North and South) and Puna. Open space strategies will be studied
through the Kona Community Development Plan.
b) Infrastructure planning. Develop a planning tool and process such as an official
roadway map to plan major future roadways, develop multimodal transportation
plans for districts with high growth rates, develop concurrency tools, or initiate
studies on impact fees or other innovative financing by June 2006.
Objective Achieved. A multi -modal transportation plan for the high-growth
district of Puna completed in November 2005. Infrastructure assessment
studies for impact fees initiated in July 2005. Official maps for roadways and
public facilities under consideration.
c) Smart growth principles. Continue to investigate and implement smart growth
principles such as affordable housing initiatives, agricultural lands policies,
mixed-use infill development, and model pedestrian -oriented projects by June
2006.
Objective Partially Achieved. Through the Kona Community Development
Plan, specific prototypes of smart growth examples will be developed. A
smart growth workshop is being developed for the interested public to be
held in March or April 2006.
d) Hazards and emergency response planning. Coordinate with other agencies to
implement the multi -hazard mitigation plan and continue to improve the
addressing system that supports the E911 emergency response system by June
2006.
Objective Partially Achieved. Although the County's Multi -Hazard
Mitigation Plan was approved by FEMA in June 2005, systematic
implementation of the plan needs to be developed in coordination with Civil
Defense. The GIS centerline street layer and address assignment system is
nearly fully implemented.
Six Month Progress Report on Program Objectives for FY 2005-06
PLANNING
PLANNING
2) Regulatory System
a) Evaluate the County's zoning code in terms of smart growth principles by June
2006.
Objective not achieved. No progress has been made to retain a consultant or
to develop an approach.
b) Maintain up-to-date versions of the zoning code, subdivision code, and various
department rules that are accessible through the Internet.
Objective not achieved. Recent amendments to the zoning code and Planning
Commission Rules have not yet been incorporated.
3) Public Participation/Information
a) Support and provide training to the Planning Commission, Board of Appeals,
Kailua Village Design Commission, and Arborist Advisory Committee.
Objective Partially Achieved. GIS data provided to commission members;
however, no training provided. No systematic training program developed
for new members.
b) Add to the information available on the Internet.
Objective Partially Achieved. The most useful information with the highest
demand from the public is access to the department's GIS system. A CD
with GIS data riles with a read-only free viewer program has been made
available to the public. Coordination is underway with Data Systems for an
ftp site to enable downloading GIS files through the internet.
4) Organizational Capacity
a) Refine the new permit tracking system to provide more efficient workflow, permit
status tracking, workload allocation, and links to the GIS system by June 2006.
Objective Partially Achieved. Although the new permit tracking system has
been in place since April 2005, major refinements to improve data entry,
linking with the GIS, and data retrieval through reports still need to be
accomplished in order to substantially advance the efficiency and
productivity of the office.
Six Month Progress Report on Program Objectives for FY 2005-06
PLANNING
PLANNING
b) Add to the GIS capacity in terms of data development (street layer, aerial
photography), software (spatial modeling, 3D visualization), and training (all key
planning staff) by June 2006.
Objective Partially Achieved. New imagery has been added and indexed to
easily determine coverage and file name. Training in spatial modeling
through the Kona Community Development Plan consultants is anticipated
to occur by June 2006.
c) Provide training opportunities to increase staff capacity in GIS and community
planning skills by June 2006.
Objective Achieved. Staff has participated in community facilitation training
through the Kona Community Development Plan consultants.
d) Increase capability to digitally access key information in the files to increase
speed to retrieve information and minimize need to transport files between Hilo
and West Hawaii office. Evaluate filing system in terms of digital document
management systems and additional filing storage systems.
Objective Not Achieved. Coordination has started with Data Systems to
purchase a document management system, but no definitive specifications
have been finalized.
Six Month Progress Report on Program Objectives for FY 2005-06
PLANNING
COASTAL ZONE MANAGEMENT
Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
Objective Achieved. All SMA Major and Minor permits were processed
within the required time limits.
2. Process all SMA Assessments within the specified 21 -day requirement.
Objective Achieved. All SMA Assessment applications were processed
within the required time limits.
Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
Objective Achieved. Investigations of alleged SMA and Shoreline Setback
violations were given priority and processed in a timely manner.
4. Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May 2005).
Objective Achieved. All CZM-related bills were monitored and testimony
provided as necessary.
Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings,
which are normally held every other month.
Objective Not Achieved. We were not able to attend the MACZAC meetings
due to conflict in schedule.
Attend State Office of Planning's CZM meetings and other CZM-related
meetings.
Objective Achieved. We actively attended and participated in the meetings
scheduled for the Counties, the Hawaii Ocean and Coastal Council (relating
to the update of the Ocean Resources Management Plan), and the Hilo
Watershed Advisory Committee.
Six Month Progress Report on Program Objectives for FY 2005-06
PLANNING
COASTAL ZONE MANAGEMENT
As a public participation measure, provide a written report to the State Office of
Planning CZM Program of all SMA Permit applications, violations and their
status.
Objective Achieved. We provided written semi-annual reports to the Office
of Planning within the deadline.
Continue to advertise Planning Commission agenda and hearing notices for all
SMA Permit applications as required by law.
Objective Being Achieved. All SMA Major Permit applications before the
Planning Commission were properly noticed as required by law.
9. Provide the Office of Planning with semi-annual reports within seven days after
December 31, 2005 and June 30, 2006.
Objective Being Achieved. All semi-annual reports will be submitted by the
deadline.
10. Continue to review Planning Commission and Planning Department Rules of
compliance with enacted State laws and draft amendments to the rules for
adoption.
Objective Achieved. Amendments to Planning Commission Rule 9 were
adopted in March 2005.
Six Month Progress Report on Program Objectives for FY 2005-06
PLANNING
PLANNING
1) Long -Range Planning
a) Regional planning. Strive for the adoption of the updated General Plan, regional
planning in districts with high growth rates, or comprehensive open space
planning by June 2005.
Objective Achieved. Updated General Plan adopted in February 2005.
Community development plans initiated for the highest growth rate districts
of Kona (North and South) and Puna.
b) Infrastructure planning. Develop a planning tool and process such as an official
roadway map to plan major future roadways, develop multi -modal transportation
plans for districts with high growth rates, or initiate studies on impact fees or
other innovative financing by June 2005.
Objective Achieved. A multi -modal transportation plan for the high-growth
district of Puna completed in November 2005. Infrastructure assessment
studies for impact fees initiated in July 2005.
c) Hazards and emergency response planning. Coordinate with other agencies to
develop a hazard mitigation plan and develop an improved E911 emergency
response system through an addressing system by June 2005.
Objective Achieved. The Multi -Hazard Mitigation Plan, prepared in
coordination with Civil Defense and Data Systems, was approved by FEMA
in June 2005. A new street addressing ordinance was adopted in July 2004.
An updated GIS street layer completed and workflow system to assign
address and update the E911 system completed in October 2005.
2) Regulatory System
a) Reevaluate the County's street standards together with Public Works by
September 2004.
Objective partially achieved. The funding to hire a consultant to study
alternative street standards was secured.
b) Submit to the County Council a package of proposed revisions to the pending
subdivision code revision bill by December 2004.
Objective not achieved. Revised timetable to first work on a subdivision
manual to clarify existing procedures and in the process identify problems
and issues by June 2006.
Final Status Report on Program Objectives for FY 2004-05
PLANNING
PLANNING
3) Public Participation/Information
a) Support and provide training to the Planning Commission, Board of Appeals,
Kailua Village Design Commission, and Arborist Advisory Committee.
b) Add to the information available on the Internet.
Objective Achieved. Boards and commission members invited to attend
Sunshine Law workshops sponsored by the Corporation Counsel's office.
GIS data provided to commission members. Planning commission and
Board of Appeals agenda, minutes, and transcripts added to the
Department's information posted on the Internet.
4) Organizational Capacity
a) Develop an improved permit tracking system that would provide more efficient
workflow, permit status tracking, internet permit applications, and links to the
GIS system by December 2004.
Objective Achieved. Completed in April 2005. Improvements still necessary
to generate reports and integrate with GIS.
b) Add to the GIS capacity in terms of data development (street layer, aerial
photography), software (spatial modeling, 3D visualization), and training (all key
planning staff) by June 2005.
Objective Achieved. The street layer has been updated. New layers have
been developed to more efficiently identify permits applicable to specific
parcels (e.g.,rezoning approvals, final subdivision approvals, SMA Permits,
Use Permits, Variances). Staff attended GIS training in August 2004.
c) Bolster the capacity of the West Hawaii planning office by filling all vacancies
and providing updated equipment by December 2004.
Objective Achieved. All vacancies had been filled, until recent transfers.
New server installed to speed network data retrieval.
Final Status Report on Program Objectives for FY 2004-05
PLANNING
COASTAL ZONE MANAGEMENT
1. Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
Objective Achieved. All SMA Major and Minor permits were processed within
the required time limits.
2. Process all SMA Assessments within the specified 21 -day requirement.
Objective Achieved. All SMA Assessment applications were processed within
the required time limits.
3. Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
Objective Achieved. Investigations of alleged SMA and Shoreline Setback
violations were processed in a timely manner.
4. Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May 2005).
Objective Achieved. All CZM-related bills were monitored and testimony
provided as necessary.
5. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which
are normally held every other month.
Objective Achieved. We attended and participated in all MACZAC meetings.
6. Attend State Office of Planning's CZM subcommittee meetings.
Objective Achieved. We actively participated in the following subcommittees:
Coastal Erosion, Ocean Resource Management Plan, and Water Quality.
7. As a public participation measure, provide a written report to the State Office of
Planning CZM Program of all SMA Permit applications and their status.
Objective Achieved. We provided written and oral reports to the Office of
Planning and the subcommittees.
Final Status Report on Program Objectives for FY 2004-05
PLANNING
e
COASTAL ZONE MANAGEMENT
8. Continue to advertise Planning Commission agenda and hearing notices for all SMA
Permit applications as required by law.
Objective Achieved. All SMA Major Permit applications before the Planning
Commission were properly noticed as required by law.
9. Provide the Office of Planning with semi-annual reports within seven clays after
December 31, 2004 and June 30, 2005.
Objective Achieved. All semi-annual reports were submitted by the deadline.
10. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Objective Achieved. Proposed rule amendments were adopted.
Final Status Report on Program Objectives for FY 2004-05
16
POLICE
POLICE
..
ADMINISTRATIVE BUREAU
ADMINISTRATIVE SERVICES DIVISION
1. To accommodate at least 95% of request for Public Safety/Health Talks from the
community.
Accommodated the request for 44 Public Safety/Health talks from the
community meeting 100% of this objective.
2. To accommodate at least 95% of request for station tours for students and community
members.
Accommodated the request for 10 station tours for 345 students meeting 100%
of goal.
3. Conduct drug screening of all sworn personnel and initiate pre-employment testing of
civilian personnel.
With the exception of sworn personnel on extended leaves of absence, a total of
222 sworn personnel or 57.16% of sworn staffing were tested.
No approval from HGEA to initiate pre-employment drug testing of applicants
for civilian positions.
4. Conduct constant recruitment and fill at least 80°/0 of vacancies for all sworn and
civilian positions within six months.
As of December 31, 2005, sworn staffing at 92% (393 out of 429 authorized
positions filled).
As of December 31, 2005, Civilian staffing at 93%, (135 out of 145 positions
filled).
5. Improve competence and professionalism of sworn and civilian personnel through
advanced equipment purchases and provide 5,566 hours of on-going training.
During the first half of Fiscal Year 2005-2006, department personnel received a
total of 4,382 hours of training meeting 79% of this goal.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
.
ADMINISTRATIVE BUREAU
ADMINISTRATIVE SERVICES DIVISION (continued)
6. Increase the level of proficiency in the Word Processing Center with a turnaround
time of less than 10 days for processing reports.
The turnaround time for Police Reports by the Word Processing Center is 12
days at the end of December 2005.
7. Make at least 1 major improvement to Public Safety Facilities.
No major improvements were completed during the first half of Fiscal Year
2005-06.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
ADMINISTRATIVE BUREAU - Technical Services
TECHNICAL SERVICES DIVISION
Process and issue at least 95% of road closure permits within the month received.
During the first half of FY 2005-06, processed 50 out of 50 road closure
permits within the month received or achieving 100% of goal.
2. Issue at least 95% of impound letters to vehicle owners within a week.
During the first half of FY 2005-06, issued 33 out of 33 impound letters to
vehicle owners within a week of receipt.
3. Issue at least 95% of traffic violation letters to vehicle owners within a week.
During the first half of FY 2005-06, issued 319 out of 319 violation letters to
vehicle owners within a week of receipt.
4. Accommodate and complete processing 100% of requests for written driver's tests
received per day.
During the first half of FY 2005-06, processed 7,394 out of 7,394 request for
written driver's test received per day.
5. Accommodate and complete processing 100% of requests for driver road tests
received per day.
During the first half of FY 2005-06, processed 3,440 out of 3,440 request for
driver's road test received per day.
6. Accommodate and complete processing 100% of requests for CDL written driver's
tests received per day.
During the first half of FY 2005-06, processed 950 out of 950 request for CDL
written driver's test received per day.
Conduct at least 400 inspections of stations issuing safety checks.
Conducted 336 inspections or 84% of goal attained.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
....... _ . .
ADMINISTRATIVE BUREAU - Technical Services
TECHNICAL SERVICES DIVISION (continued)
8. Process at least 90% of police reports received within the month received.
Due to department's new computerized Records Management System, this
objective is no longer applicable.
9. Process at least 95 % of firearms permits within the month received.
Processed 725 out of 725 firearms permits within the month received or 100%
of goal attained.
10. Complete at least 95% of requests for mobile radio systems per month.
Completed 46 out of 46 requests for mobile radio systems within the month
received or 100% of goal attained.
11. Conduct at least 96 radio site inspections.
Conducted 54 radio site inspections or 56% of goal attained.
12. Process and dispatch personnel to 100% of calls for service received.
As of December 31, 2005, the Communications Dispatch Section, processed
and dispatched personnel to 80,153 calls for service.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
ADMINISTRATIVE BUREAU - Finance Section
FINANCE SECTION
1. Process 85% of requisitions received from districts and bureaus within a month.
Processed 3,412 out of 3,661 requisitions received or approximately 93% of
requisitions received.
2. Fill 90% of all special duty requests for officers.
Filled 2,663 out of 3,239 requests for special duty or 82% of requests.
3. Collect and reconcile 85% of leave applications within the month.
Reconciled and collected 2,615 out of 3,042 leave applications or 86% of leave
applications.
4. Fill 90% of requests for storeroom supplies within the month.
Filled 603 out of 637 requests for storeroom supplies or 95% of request.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Criminal Intelligence Unit
1. Complete 90% of assignments within 30 days.
Completed 50 out of 50 assignments received within 30 days or 100% of goal
attained.
2. Complete 90% of criminal history checks of prospective employees of the department
employees as well as other federal, state, and local law enforcement agencies within
30 days.
Completed 563 out of 563 Criminal History checks within the specified thirty
(30) day limitation, meeting 100% of goal.
Develop, maintain, and disseminate intelligence information, which can be utilized to
produce no less than eleven (11) criminal investigations per month.
Provided intelligence information, which in whole or in part led to the initiating
of 127 criminal investigations, exceeding the goal.
4. Compile, produce, and forward to Office of the Police Chief no less than 32
intelligence reports per month, which are subsequently forwarded to appropriate
commanders.
As of December 31, 2005, completed 184 control reports maintaining 96% of this
objective.
5. Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and/or through no less than twelve (12)
in-service training sessions per month.
Provided 72 in-service briefings and training sessions for departmental
personnel, maintaining 100% of this objective.
6. Conduct four (4) presentations to semi-annual Statewide Inter -County Criminal
Intelligence Unit (ICCIU) conferences on major criminal activity within this
jurisdiction. Along with gathering criminal intelligence from other jurisdictions,
which may have a connection to our jurisdiction.
As of December 31, 2005, conducted 2 presentations at semi-annual Statewide
Inter -County Criminal Intelligence Unit (ICCIU) conferences.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Internal Affairs
Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 67%.
During the first half of FY 2005-2006 completed 26 Internal Investigations,
maintaining this objective.
2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate
of 85%.
During the first half of FY 2005-2006 completed 33 out of 34 Internal Inquires or
97% of the investigations, maintaining this objective.
Provide no less than three monthly in-service training sessions to other elements
within the department to prevent and deter employee misconduct as well as to ensure
procedural compliance in the investigation of employee misconduct.
Conducted a total of 18 in-service training sessions, maintaining 100% of this
objective.
4. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the Department as required by law.
In December 2005, submitted the report to the State Legislature meeting goal
requirement.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
OPERATIONS BUREAUS
1. To achieve a burglary clearance rate of 30%.
Of 896 Burglary cases initiated, 202 cases were cleared achieving an average
22.5% Burglary clearance rate.
2. To achieve a theft clearance rate of 30%.
Of 4,477 Theft cases initiated, 1,016 cases were cleared achieving an average
22.7% Theft clearance rate.
3. To achieve a robbery clearance rate of 60%.
Of 44 Robbery cases initiated, 24 cases were cleared achieving an average 54%
Robbery clearance rate..
4. To maintain a sexual assault clearance rate of 801ro.
Of 131 Sexual Assault investigations initiated, 90 cases were cleared achieving
an average 69% clearance rate.
5. To effect at least 967 DUI arrests.
As of December 31, 2005, effected 567 DUI arrests or 58.6% of the established
goal.
6. To obtain at least 50,500 citations
Issued 24,903 citations or approximately 49.3% of the established goal.
7. To attain at least a 65% service of Court Documents received.
Served 6,110 of the 9,206 of Court Documents received, approximately 66% of
documents.
8. To recover a minimum of 72,000 marijuana plants, provided that the County of
Hawaii accepts Federal and State grants to fund marijuana eradication missions by
Vice Section officers.
Recovered 32,373 marijuana plants or approximately 45% of objective.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
OPERATIONS BUREAUS
9. To conduct 660 hard drug investigations (heroin, cocaine, and crystal
methamphetamine).
Initiated 636 hard drug cases, maintaining 96.4% this goal.
10. HI -PAL to serve 60 youths in any two of the five age groups for each month and a
30% participation of "at risk youths" out of all youths served.
Served a combined total of 1,520 youths for the five age groups; of this total,
854 or 56% were "at risk youths".
11. P.A.G.E. program to be presented to seventh graders in 13 schools throughout the
County of Hawaii.
During the first half of Fiscal Year 2005-2006, the program was presented to
580 seventh graders in 5 schools currently on track to meet this objective.
12. Crime Lab to achieve an assignment clearance rate of 85%.
During the first half of Fiscal Year 2005-2006, the Crime Lab cleared 613 cases
to include the 323 that were assigned during this period.
13. To complete 800 project and programs through the development of partnerships
aimed at resolving community problems and improving the quality of life for all
citizens.
Completed 250 projects and programs
14. To provide the D.A.R.E. Curriculum (core classes) through the department's
Community Policing School Resource Officer Program to approximately 3,000
students.
During the first semester of school year 2005-2006, the D.A.R.E. Program has
involved approximately 515 students from 5 schools.
Six Month Progress Report on Program Objectives for FY 2005-06
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
1. Conduct 91 Public Safety/Health Talks through various Community Relations
programs.
Conducted 66 talks or approximately 73% of this objective.
2. Conduct 36 station tours for 927 students and community members.
Conducted a total of 32 station tours for 929 students meeting approximately
89% of goal.
3. Expand Crime Stoppers Program to receive 200 calls through new programs.
Received a total of 135 calls, 6 of which were through the Student Crime
Stoppers Program.
4. Conduct drug screening of all sworn personnel and initiate pre-employment testing of
civilian personnel.
With the exception of sworn personnel on extended leaves of absence, a total of
364 sworn personnel or 100% were tested.
No approval from HGEA to initiate pre-employment drug testing of applicants
for civilian positions.
5. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and
civilian positions within a six month period.
As of June 30, 2005, sworn staffing at 88% (377 out of 428 authorized positions
filled).
As of June 30, 2005, Civilian staffing at 94%, (134 out of 142 positions filled).
6. Improve competence and professionalism of sworn and civilian personnel through
advanced equipment purchases and provide 5,566 hours of on-going training.
During Fiscal Year 2004-2005, department personnel received a total of 6,213
hours of training meeting 112% of the goal.
Final Status Report on Program Objectives for FY 2004-05
POLICE
.
ADMINISTRATIVE BUREAU - Administrative Services
7. Increase the level of proficiency in the Word Processing Center with a turnaround
time of less than 10 days for processing reports.
The turnaround time for Police Reports by the Word Processing Center is 10
days at the end of June 2005.
8. Provide D.A.R.E. core classes (5th Grade) to approximately 2,500 students.
Reduction in classes due to reduction in staffing as a result of manpower shortages.
During the school year 2004-2005, the D.A.R.E. Program has involved
approximately 2,010 students from 4 schools.
9. Make at least 1 major improvement to Public Safety Facilities.
During Fiscal Year 2004-2005, construction began to complete the department's
Radio Shop facility.
Final Status Report on Program Objectives for FY 200405
POLICE
ADMINISTRATIVE BUREAU - Technical Services
1. Issue at least 100 road closure permits.
Issued 117 road closure permits or 117% of goal attained.
2. Issues at least 30 impound letters to vehicle owners.
Issued 25 impound letters or 83% of goal attained.
3. Issue at least 600 traffic violation letters to vehicle owners.
619 traffic violation letters were sent, achieving 103% of goal.
4. Administer at least 11,000 written driver's tests.
Administered 14,339 written driver's tests, approximately 130% of this
objective.
5. Administer at least 5,000 driver road tests.
Administered 5,769 driver's road tests, approximately 115% of this objective.
6. Administer at least 1,060 CDL written tests.
Administered 1,133 CDL written driver's tests, approximately 107% of this
objective.
7. Conduct at least 400 inspection station checks.
Conducted 696 inspections or 174% of goal attained.
8. Process at least 228,053 police reports.
Processed 102,573 police reports or 45% of goal attained.
Final Status Report on Program Objectives for FY 2004-05 3
POLICE
ADMINISTRATIVE BUREAU - Technical Services
9. Issue at least 4,192 firearms permits.
Issued 4,599 firearms permits and registrations or 110% of the goal attained.
10. Install at least 100 mobile radio systems.
Completed 121 mobile radio system installations or 121% of goal attained
11. Conduct at least 96 radio site inspections.
Conducted 108 radio site inspections or 113% of goal attained.
12. Dispatch personnel to at least 149,854 calls for service.
Dispatched personnel to 152,621 calls for service or approximately 102% of the
objective.
Final Status Report on Program Objectives for FY 2004-05
POLICE
ADMINISTRATIVE BUREAU - Fiscal Services
1. Process 85% of requisitions/invoices received from districts and bureaus within a
month.
Processed 8,966 out of 9,652 requisitions received or approximately 93% of
requisitions received.
2. Fill 95% of all special duty requests for officers.
Filled 7,218 out of 8,969 requests for special duty or 80% of requests.
3. Collect and reconcile 85% of leave applications within the month.
Reconciled and collected 5,294 out of 6,017 leave applications or 88% of leave
applications.
4. Fill 90% of requests for storeroom supplies within the month.
Filled 995 out of 1,110 requests for storeroom supplies or 90% of request.
Final Status Report on Program Objectives for FY 2004-05 5
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Criminal intelligence Unit
1. Complete 90% of "Other" assignments within 30 days.
Completed 170 out of 166 assignments received within 30 days or 102% of goal
attained.
2. Conduct criminal history checks of prospective Department employees, designated
prospective County employees, and suspected criminal violators within no more than
30 days with a 90% clearance rate.
Completed 873 out of 900 Criminal History checks within the specified thirty
(30) day limitation, meeting 97% of goal.
3. Develop, maintain, and disseminate intelligence information, which can be utilized to
produce no less than ten criminal investigations of persons involved in organized
criminal activity per month.
Provided intelligence information, which in whole or in part led to the initiating
of 301 criminal investigations, achieving this objective.
4. Compile, produce, and forward to Police Administrators no less than 32 intelligence
("Control') reports per month.
Completed 387 control reports or 32 reports per month maintaining 100% of
this objective.
5. Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and/or through no less than ten (10)
in-service training sessions per month.
Provided 146 in-service briefings and training sessions for departmental
personnel, maintaining 122% of this objective.
Final Status Report on Program Objectives for FY 2004-05
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Internal Affairs
Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 67%.
During FY 2004-2005 completed 29 out of 40 Internal Investigations or 73% of
the investigations, maintaining this objective.
2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate
of 85%.
During FY 2004-2005 completed 79 out of 83 Internal Inquiries or 95% of the
inquiries, maintaining this objective.
3. Conduct no less than two monthly random and unannounced inspections of the
different elements within the Department to ensure compliance with rules and
regulations.
During FY 2004-05, conducted 31 inspections or 129% of the goal achieved.
4. Provide no less than three monthly in-service training sessions to other elements
within the Department to prevent and deter employee misconduct as well as to ensure
procedural compliance in the investigation of employee misconduct by non -internal
affairs personnel.
Conducted a total of 37 in-service training sessions, maintaining 103% of this
objective.
5. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the Department as required by law.
In December 2004, submitted the report to the State Legislature meeting goal
requirement.
Final Status Report on Program Objectives for FY 2004-05
POLICE
m
OPERATIONS BUREAU
To achieve a burglary clearance rate of 30%.
Of 1,301 Burglary cases initiated, 276 cases were cleared achieving an average
21.2% Burglary clearance rate.
2. To achieve a theft/auto theft clearance rate of 30%.
Of 5,871 Theft cases initiated, 2,507 cases were cleared achieving an average
42.7% Theft clearance rate.
To achieve a robbery clearance rate of 60%.
Of 78 Robbery cases initiated, 54 cases were cleared achieving an average 69%
Robbery clearance rate..
To maintain a sexual assault clearance rate of 80%, which combines adults and
minors as a unit.
Of 349 Sexual Assault investigations initiated, 374 cases were cleared achieving
an average 107% clearance rate.
To effect at least 967 DUI arrests.
Arrested 964 DUI arrests or 99% of the established goal.
To obtain at least 50,500 citations.
Issued 51,818 citations or approximately 103% of the established goal.
To attain at least 65% service of Court Documents received.
Served 13,646 of the 20,173 of Court Documents received, approximately 67%
of documents.
To recover a minimum of 72,000 marijuana plants, provided that the County of
Hawaii accepts Federal and State grants to fund marijuana eradication missions by
Vice Section Officers.
Recovered 47,082 marijuana plants or approximately 65% of objective.
Final Status Report on Program Objectives for FY 2004-05
POLICE
OPERATIONS BUREAU
9. To conduct 660 hard drug investigations (heroin, cocaine, and crystal
methamphetamine).
Initiated 1,152 hard drug cases, maintaining 175% this goal.
10. HI -PAL to serve 60 youths in any two of the five age groups for each month and a
30% participation of "at risk youths" out of all youths served.
Served a combined total of 4,019 youths for the five age groups; of this total,
1,746 or 43% were "at risk youths".
11. P.A.G.E. Program to be presented to seventh graders in 13 schools throughout the
County of Hawaii.
During Fiscal Year 2004-2005, the program was presented to 1,723 seventh
graders in 13 schools achieving this objective.
12. Crime Lab to achieve an assignment clearance rate of 85%.
During Fiscal Year 2004-2005, the Crime Lab achieved a 100% clearance rate
of the 1,094 cases assigned.
13. To complete 800 project and programs through the development of partnerships
aimed at resolving community problems and improving the quality of life for all
citizens.
Completed 805 projects and programs
Final Status Report on Program Objectives for FY 2004-05
PROSEC JTWEi TTORNIlG
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Implement sex offender publication and felony information charging (direct file)
laws.
Ongoing. The law for sex offender registration was changed by the Legislature
allowing for publication by registration to the Hawaii Criminal Justice Data
Center. New procedures for prosecutor participation are being developed.
Information charging procedures are in place and training and coordination
with courts and police is ongoing.
2. Implement a Bad Check recovery program in Hawaii County.
In progress. Efforts to implement this project is ongoing.
3. Plan and seek funding for a VINE (Victim Information Notification Everyday)
system in Hawaii County. This is an automated notification system that expedites
information to victims.
Deferred. The City and County of Honolulu has been selected as a pilot site with
expansion to the neighbor islands being deferred to a later date.
4. Sustain the Community Oriented Prosecution team approach in Hawaii County.
Objective achieved. Funding was obtained from the County to continue the
Community Oriented Prosecution program after federal funding ended in
September 2005.
5. Sustain the Project Safe Neighborhood project in conjunction with the U.S.
Attorney's Office.
Objective achieved. County funding was obtained for two deputy prosecuting
attorneys to continue designation to Project Safe Neighborhood following the
end of federal funding. An additional rive deputies are cross -deputized as
special assistant U.S. attorneys.
6. Evaluate and plan strategy to improve document service rates to include warrants
through collaboration with Judiciary, Police and other law enforcement agencies.
In progress. Ongoing meetings and discussions are being held to address this
issue.
Six Month Progress Report on Program Objectives for FY 2005-06
PROSECUTING ATTORNEY
GENERAL PROSECUTION
7. Maintain a high level of training for prosecutors and staff in basic and specialized
areas of prosecution and promote sharing of information and "best practices" within
employees specialized areas of expertise.
Ongoing. Deputies and staff participated in 15 trainings which included topics
on specialized prosecution areas and multi -agency collaboration.
8. Coordinate four training/educational workshops to improve the criminal justice
system and promote crime prevention and early intervention initiatives.
In progress. Two workshops/conferences coordinated:
- Communities Working Together Conference - September 23, 2006,
Waikoloa. 128 agency representatives and community members attended.
- Operating A Vehicle Under the Influence of Intoxicants - September 29-30,
2006, Honolulu. 30 deputy prosecuting attorneys and police statewide
participated.
- Youth Summit — November 10,2006, Hilo, 73 youth from 17 student groups
islandwide participated.
9. Meet quarterly with the Hawaii County Police Department to discuss joint initiatives,
policies, and procedures to improve investigations and prosecutions.
Ongoing. Quarterly meetings are being held with Police administration and
operations as well as with Vice personnel.
10. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Ongoing. The Office is an active participant in numerous statewide and
islandwide interagency groups to develop interventions and strategies to
improve the criminal justice system. These groups include: Law Enforcement
Coalition (LEC), Hawaii Prosecuting Attorney's Association (HPAA), State Ad
Hoc Committee to Address lee Issues; Governor's Traffic Safety Advisory
Commission, Western Community Policing Center State Advisory Committee,
Big Island Drug Court, Gang Task Force, Big Island Criminal Justice Task
Force, Mental Health Diversion Task Force, WSIN (Western States Intelligence
Network), HIDTA (High Intensity Drug Trafficking Area), and Visitor Aloha
Society (VASH).
Six Month Progress Report on Program Objectives for FY 2005-06
PROSECUTING ATTORNEY
GENERAL PROSECUTION
11. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault Nurse
Examiners, Department of Health, service providers and others to improve the
handling of domestic violence, child abuse and sexual assault cases.
Ongoing. Office staff participates in regular meetings of the Statewide Coalition
Against Domestic Violence, Big Island Coalition Against Physical and Sexual
Abuse (BICAPSA), Children's Justice Center Advisory Committee, Child
Welfare Services Advisory Committee, Statewide Sexual Assault Legal -Medical
Committee, and Domestic Violence Interagency Team (DVIAT).
12. Participate with the Judiciary, Department of Health, Department of Education,
Department of Public Safety, law enforcement agencies, and community in the
planning and implementation of what is now known as "problem solving courts."
Ongoing. Participating in planning of Mental Health Court and Domestic
Violence Drug Court. Also participating in ongoing evaluation and program
enhancement planning for Adult and Juvenile Drug Courts.
13. Expand video conferencing capacity with the Hawaii State Hospital for use in certain
court appearances for committed defendants to expedite processing and save state
funds.
Objective achieved. Video conference equipment was installed at the Hawaii
State Hospital and is being used whenever possible.
14. Secure County funding to continue the federally funded Drug Prosecution effort.
In progress. The Office is requesting County funding to continue the Drug
Prosecution effort beyond May 2006 when federal funding ends.
15. Implement phase two of the Juvenile Intake and Assessment Center project for East
and West Hawaii.
In progress. The Big Island Juvenile Intake and Assessment Center (BIJIAC)
project has identified a potential funding source and has prepared an
application to obtain funding to implement a pilot project in West Hawaii.
16. Seek funding and resources to implement SHOCAP (Serious Habitual Offender
Comprehensive Action Program) model in Hawaii County.
In progress. Federal technical assistance is being requested for the SHOCAP
project. The initial concept of the project cannot be implemented at this time
due to the Hawaii Youth Correctional Facility's inability to participate.
Technical assistance is being to sought to reassess the project concept.
Six Month Progress Report on Program Objectives for FY 2005-06
PROSECUTING ATTORNEY
GENERAL PROSECUTION
17. Seek federal funding for the Pahoa Weed and Seed project.
Objective achieved. Edward Byrne Memorial State and Local Law Enforcement
Assistance Program funds were obtained for Pahoa Weed and Seed project.
Funds primarily support the project coordinator.
18. Support implementation of the Hawaii Criminal Justice Data Center's I lorizontal
Integration pilot project that interfaces information between case tracking systems of
the Police, Prosecutors and Judiciary in Hawaii County.
In progress. Consultant for system modifications to the HITS case tracking
system is in place. Target completion date is June 2006.
19. Support development of a Coplink system in Hawaii County. Coplink is an artificial
intelligence program that develops leads in unsolved cases.
In progress. City and County of Honolulu is proceeding with implementation of
the Coplink system. Hawaii County is seeking funding to participate.
20. Support Child Death Review system and DV Fatality Review system.
Ongoing. Participation in Child Death Review in ongoing. Legislation has been
re -introduced to implement the Domestic Violence (DV) Fatality Review System.
The DV Fatality Review working group continues to meet regularly.
Six Month Progress Report on Program Objectives for FY 2005-06
PROSECUTING ATTORNEY
GENERAL PROSECUTION
1. Improve service and monitoring of bench warrant system in partnership with the
Police.
In progress. One dedicated investigator is assigned to review old bench warrant
cases for action, to work on developing service information and to forward
updated information to Police for the service of new bench warrants. Systematic
improvements between Prosecutor and Police are being developed.
2. Evaluate and improve penal summons service rate for misdemeanor cases through
collaboration with Judiciary, Police and other law enforcement agencies.
Achieved. Judicial policy made to review traffic cases and misdemeanor cases
older than 1999. When reasonable efforts for service made and defendant not
located, Judiciary dismisses unserved cases to address the backlog and ensure
resources are directed to current and viable cases.
3. Pursue property crime victim restitution and monitoring project utilizing volunteers.
In progress. Staffing shortage is impeding progress of this project.
4. Coordinate four training/educational workshops to improve the criminal justice
system and promote crime prevention and early intervention initiatives.
Achieved. Six training/educational workshops were coordinated/co-sponsored:
- Death Notification and Aftercare — August 30 & 31, 2004, Kona and Hilo
- Drug Court: Substance Abusing Offenders with Mental Health Problems -
September 24, 2004, Waikoloa
- Youth Builders Na Leo Youth Summit — September 25-26, 2004, Hilo
- Child Development Workshop — October 18, 2004, Hilo
- Juvenile Mental Health Disorder Workshop — January 20, 2005, Waikoloa
- Selecting and Implementing Effective Prevention Strategies for Youth —
February 23, 2005, Hilo
- Statewide Negligent Homicide Training — April 6-8, 2005, Waikoloa
5. Meet quarterly with the Hawaii County Police Department to discuss joint initiatives,
policies, and procedures to improve investigations and prosecutions.
Ongoing. Quarterly meetings were held with police administration and vice
officers. In addition monthly meetings are held with Community Police Officers
to discuss strategies and appropriate interventions.
Final Status Report on Program Objectives for FY 2004-05
PROSECUTING ATTORNEY
GENERAL PROSECUTION
6. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Ongoing. The Office actively participated in numerous working groups to
implement innovative strategies which include:
- Big Island Drug Court
- Jail Diversion for offenders with mental illness to provide intense supervision
and prevent recidivism
- Big Island Criminal Justice Committee dealing with overcrowding and other
issues including re-entry of offenders back into the community.
- SHOCAP (Serious Habitual Offender Comprehensive Action Plan).
Statewide participation of juvenile justice agencies to develop a monitoring
program for juvenile offenders exiting Hawaii Youth Correctional Facility.
- Mental Health Offender calendar — to monitor misdemeanor offenders
acquitted of crime based on mental health disorders.
- Motor vehicle crash reduction project
7. Meet regularly with the Police, Courts, service providers and others to improve the
handling of domestic violence, child abuse and sexual assault cases.
Ongoing. The Office actively participated in the following interagency groups:
- DVIAT (Domestic Violence Interagency Team)
- BICAPSA (Big Island Coalition Against Physical and Sexual Assault)
- Children's Justice Centers' Advisory Boards
- Child Welfare Services Advisory committees
- Statewide sex assault coordination task force
Final Status Report on Program Objectives for FY 2004-05
PROSECUTING ATTORNEY
GENERAL PROSECUTION
8. Maintain a high level of training for prosecutors and staff in basic and specialized
areas of prosecution.
Ongoing. In order to keep up with current trends and strategies prosecutors
and staff have participated in numerous trainings which include:
- Child Dynamics
- 14th National Conference on Domestic Violence
- Cold Case Homicide Investigation Training
- NDAA Trial Advocacy I
- NDAA Trial Advocacy II
- Prosecuting Drug Cases Course
- Adult Sex Offender
- Child and Family Maltreatment Conference
- Drug Court: Substance Abusing Offenders with Mental Health Problems
- Women, Drugs & Prison
- Teen Dating Violence Summit
- Critical Incident Training
- MADD Training Institute
- Death Notification & Aftercare
- Hawaii State Coalition Against DV
- Digital Summit
- Crystal Reports
- 2nd Annual Municipal Attorneys Statewide Conference
- Sustaining an Effective Interdisciplinary Team Response To Cases of Child
Abuse and Exploitation
- NDAA Cybersleuth
- Quest for Best
- NDAA Jury Selection
- Violence in the Immigrant Community
- Best Practices in Forensic Mental Health
- Outcomes/Performance Measures Training
- Sex Assault training
- Statewide Negligient Homicide training
- Leadership Local Style
- 5th International Conference on Domestic Violence
- Best Practices for Services Which Impact Victims
- Statewide Multidisciplinary Training Conference
- NCDA Office Administration
- National Center for Victims of Crime Conference
Meeting Facilitation training
Final Status Report on Program Objectives for FY 2004-05
PROSECUTING ATTORNEY
GENERAL PROSECUTION
9. Expand video conferencing capacity with Dept. of Public Safety and Hawaii
Paroling Authority to minimize trauma to victims and witnesses and to reduce costs.
Video conferencing would be used for parole hearings, reduced time hearings,
furlough hearings and arraignments for incarcerated defendants.
In progress. The Office will be providing the Hawaii Paroling Authority with a
video conference unit with federal grant funds in 2006.
10. Implement recommendations of the Ice Summits and comprehensive strategy project
that enhance prosecution.
Ongoing. Dedicated two deputy prosecuting attorneys in East and West Hawaii
to handle the "ice" and high level drug prosecution on this island. Special
efforts are being made to focus on youth issues by participating in the juvenile
drug court. Big Island Drug Court has expanded the scope of cases to include
probation revocations.
Final Status Report on Program Objectives for FY 2004-05
PROSECUTING ATTORNEY
GENERAL PROSECUTION
11. Secure County funding to continue the federally funded Drug Prosecution effort.
Achieved. Federal funding has been obtained to continue the Drug Prosecution
unit for a second year.
12. Implement the Juvenile Drug Court by August 2004.
Achieved. Juvenile Drug Court started in March 2005 in East and West
Hawaii.
13. Implement the first phase of the Juvenile Intake and Assessment Center project for
East and West Hawaii.
Achieved. Funds obtained from the State Department of Health Child and
Adolescent Mental Health Division to fund planning and coordination of the Big
Island Juvenile Intake and Assessment Center. A coordinator was selected in
June 2005.
14. Develop an action plan to address habitual criminal and serious violent juvenile
offenders utilizing the elements from the SHOCAP (Serious Habitual Offender
Comprehensive Action Program) model.
Ongoing. A statewide planning committee has developed a conceptual plan for
the pilot SHOCAP in Hawaii County. The plan is being modified due to the
Hawaii Youth Correctional Facility's inability to participate at this time. The
interagency committee continues to meet and will be seeking technical assistance
from the Office of Juvenile Justice and Delinquency Prevention.
15. Complete the Youth Economic Center in collaboration with the Bay Clinic, Inc. by
August 2004. The Youth Center will provide a network of support for youth to
develop job readiness skills and economic opportunities.
In progress. The Pulama Project of the Bay Clinic is overseeing completion of
the Kea`au Youth Center.
16. Support designation of Pahoa as a federally recognized Weed and Seed area and
assist in identifying a West Hawaii site for future designation.
Achieved. The Office submitted the application for designation of Nihon town
as a federal Weed and Seed site and was awarded official designation in October
2004. The Office obtained a federal and state grant for a Weed and Seed
Coordinator and to support operation of the project.
Final Status Report on Program Objectives for FY 2004-05
PROSECUTING ATTORNEY
GENERAL PROSECUTION
17. Implement the enhanced Case Tracking System migration project that will include an
interface with the Police Records Management System (RMS) and computer
generated victim notification.
In progress. The Hawaii Island Tracking System (HITS) was implemented in
October 2004 replacing the former Wang based case tracking system. Computer
generated victim notification and other enhancements are in progress. Federal
funding has been obtained to interface HITS with the Police RMS by June 2006.
18. Participate in implementation of the Criminal Justice Information System (CJIS)
Horizontal Integration project that will streamline information input between Police,
Prosecutors and Judiciary.
In progress. The Hawaii Criminal Justice Data Center is taking the lead in this
project. Hawaii County has been selected as the site for a pilot project.
Completion of the project is scheduled for June 2006.
Final Status Report on Program Objectives for FY 2004-05
ME
PUB IJC WORKS
PUBLIC WORKS
ADMINISTRATION
1. Monitor divisions and regularly review and update policies and procedures to ensure
quality services utilizing available resources as measured by favorable financial status
reports 90% of the time.
This goal has not been met. Due to equipment and bulk purchases made in the
beginning of the fiscal year, 88% of the quarterly performance reports
submitted were favorable.
2. Communicate Public Works matters with the Mayor and provide information to the
community via meetings, use of various media, brochures, press releases, and/or
public notices.
During the first six months of the fiscal year, the Director had a total of 292
meetings to discuss Public Works matters and provide information to the
community. In addition, 30 public notices/advertisements were published in
various newspapers throughout the State. Information regarding construction
and consultant contracts are also posted on the County Website.
3. Process reimbursement requests for federal projects on a quarterly basis.
This goal is currently being met. All projects with qualified expenditures were
submitted for the first quarter of the fiscal year. Reimbursements for the second
quarter are currently being processed. Projects with large expenditures were
submitted for reimbursement on a more frequent basis.
Improve the accuracy of purchasing and accounts payable documents, as measured by
the number of renamed forms. Returned items should not exceed a quarter of a
percent (0.25%) of the total requisitions issued.
This goal has been met. Of a total of 5,947 documents processed in FRESH, 5
documents were returned to the department for corrections.
5. Process paperwork to minimize the time to fill departmental vacancies:
➢ By having the divisions submit their requests to fill within 5 working days after
receiving a vacancy notification at least 95% of the time.
This goal has been met. All requests to fill vacant positions were submitted
to Personnel within 5 working days after receiving vacancy notifications.
➢ Administration office will then process the division's requests to fill and submit to
Civil Service within 5 working days at least 95% of the time.
This goal is currently being met. 95% of requests to fill were submitted to
Civil Service within 5 working days.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
ADMINISTRATION
Upon receipt of the approved paperwork from Civil Service, the divisions will
make the selection to fill their vacant positions within 45 calendar days at least
95% of the time.
This goal is currently not being met. Formal grievances and HLRB petitions
delayed the hiring process to 2-3 months for a little more than half of our
positions that were tilled.
6. Reduce the total department -wide claims due to injury from industrial accidents by
10% through expanded training programs that provide a greater awareness of
personal and operational safety.
This goal has not been met. Although the department has expanded training for
employees and 232 Public Works employees attended training during the first
six months of the fiscal year, this did not reduce the number of industrial
accidents filed for the department.
7. Encourage employee participation in any safety related training to have at least one-
third of the total departmental employees trained per year.
This goal has been met. 232 Public Works employees (81%) have attended at
least one safety related training during the first half of the fiscal year.
8. Process contracts from bid opening to notice of award within 60 calendar days at least
90% of the time.
Currently this goal is not being met. 88% of the bids opened were awarded
within 60 calendar days of the bid opening date.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
BUILDING
1. Complete the plan review of 90 % of residential permits within 10 calendar days.
This goal was not met. Residential plan review is averaging between 4-6 weeks
between both the East and West Side. We have noted a 30% increase in amount
of building permits issued which accounts for the longer time in plan review with
no increase is staff. We were granted two additional personnel to do plan
review, however, the positions were filled in November and December 2005 (not
soon enough to help us meet this fiscal year's goal.)
2. Complete 90 % of requested inspections within 4 working days.
We are trying to meet this goal by doing overtime. Inspectors respond within 48
hours, either to do the inspections or calls to schedule inspections. Building
permit inspections has increased by 36% from the previous year.
3. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests
within 30 calendar days of receipt of request.
Currently, this goal is being met. Maintenance and repair is about 90%, with
work being done in less than the 30 days allowed.
4. Proceed with enhancements to the permit status and tracking of the AKANDA
System (building, electrical and plumbing permit application) that will be open to the
general public through the internet in the future.
Enhancements are not complete and the vendor is working on the enhancements
to get the program to run efficiently.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
ENGINEERING
1. Revise/amend Chapter 10, Erosion and Sedimentation Control, of the Hawaii County
Code by May 8, 2006.
We anticipate that this goal will be met. Advisory committee work completed.
Draft ordinance to be prepared for County Council submission by February 28,
2006.
2. Establish a public information element for our Flood Plain Management Program.
This goal is currently not being met. Program has a low priority due to the
addition of unforeseen projects. We hope to initiate/improve public awareness
through a demonstration project in Downtown Hilo before the end of the fiscal
year.
3. Continue participation in the State/FHWA Statewide Transportation Improvement
Program (STIP).
This goal is currently being met. The County of Hawaii has 5 projects listed on
the Federal FY05-06 STIP. We are requesting $6.72 million in FHWA dollars.
4. Respond to or process 75% of all time sensitive documents, such as subdivision,
change of zone and variance applications, etc. by their stipulated deadline.
This goal is currently not being met. Due to increased volume of private sector
activity and a vacancy in the Kona office, we are able to respond/process 65% of
materials.
5. Respond to or process 70% of all materials that do not have stipulated deadline such
as construction and grading plans, complaints, environmental matters, etc. within two
weeks.
This goal is currently not being met. Due to increased volume of private sector
activity and a vacancy in the Kona office, we are able to respond/process 32% of
materials.
6. Provide same day service for 65% of all permits issued by the Division. including
building permits.
Currently meeting our goal.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
ENGINEERING
7. Complete construction of 1 bridge approved to use Federal Aid funds by June 30,
2006.
Emphasis is being directed to traffic mitigation measures, this is no longer a
priority.
8. Award the construction of 77 intersections as required by the County's ADA Curb
Cut Implementation plan by June 30, 2006.
Converted projects to be eligible for Federal funding. PS&E nearly completed.
Anticipate award of construction as planned.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
AUTOMOTIVE
1. Support the various County departments/agencies islandwide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff (versus contract).
This goal is currently being met. Received by staff 1,534 work orders, of which
1,474 were completed or 96%. Contracted out 69 work orders or 4%.
2. Reduce the average monthly repair backlog for the Construction section by 10% less
than the FY 2004-2005 actual figures.
This goal is currently being met. The construction section backlog for repairs
decreased by 15 during the period of July 2005 to December 2005.
3. Reduce the average monthly repair backlog for the automotive section by 10% less
than the FY 2004-2005 actual figures.
This goal is currently being met. The automotive section backlog for repairs as
compared to FY 2004-2005 decreased by 6 during the period July 2005 to
December 2005, which decreased the average monthly repair backlog to 18.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
FLOOD CONTROL
1. Continue to conduct semi-annual inspections of flood control system.
This goal is currently being met. For July to December 2005, the U.S. Army
Corps of Engineers inspected various flood control systems, including those in
the districts of South Hilo, North/South Kona and Ka`u.
2. Continue to maintain flood control systems.
a. Prevent deterioration of structures by repairing within six months.
b. Clear debris such as mud, rocks, branches, etc. from channel within three months.
c. Control weed and brush growth by using herbicides and mowing quarterly.
This goal is currently being met. For July to December 2005, we continued the
maintenance and repair work of various flood control systems, including those
in the districts of South Hilo, North/South Kohala, North/South Kona, Ka`u and
Puna.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
ADMINISTRATION
1. Monitor divisions and regularly review and update policies and procedures to ensure
quality services utilizing available resources as measured by favorable financial status
reports 90% of the time.
This goal was not met. During the fiscal year 2004-2005, 86% of the quarterly
performance reports submitted were favorable. Our departmental goal was
90%. This was primarily due to the combination of increase of housing
construction (due to the boom in the real estate market) and staff shortages
which resulted in increased expenditures for overtime in the Building Division.
2. Communicate Public Works matters with the Mayor and provide information to the
community via meetings, use of various media, brochures, press releases, and/or
public notices.
This goal was met. During the fiscal year, the Director had a total of 747
meetings to discuss Public Works matters and provide information to the
community. In addition, 75 public notices/advertisements were published in
various newspapers throughout the State. Information regarding construction
and consultant contracts are also posted on the County Website.
3. Process reimbursement requests for federal projects on a quarterly basis.
This goal was met. All projects with qualified expenditures were submitted for
reimbursement at minimum on a quarterly basis. A total of 53 requests were
processed during the fiscal year.
4. Improve the accuracy of purchasing and accounts payable documents, as measured by
the number of returned forms. Returned items should not exceed a quarter of a
percent (0.25%) of the total requisitions issued.
This goal was met. The implementation of the County's new computer program
(FRESH) has resulted in a higher number of accounts payable documents being
processed through our office. 13,010 accounts payable documents were
processed FY 04-05. Of this total, 21 documents (.002%) were returned for
corrections.
5. Process paperwork to minimize the time to fill departmental vacancies:
➢ By having the divisions submit their requests to fill within 5 working days after
receiving a vacancy notification at least 95% of the time.
This measurement is no longer applicable. Departmental procedures for
filling vacant positions have changed and measure is no longer tracked.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
ADMINISTRATION
➢ Administration office will then process the division's requests to fill and submit to
Civil Service within 5 working days at least 95% of the time.
This goal was met. 98% of requests to fill have been forwarded to Civil
Service by Public Works Administration within 5 working days.
➢ Upon receipt of the approved paperwork from Civil Service, the divisions will fill
their vacant positions within 45 calendar days at least 95% of the time.
This goal was met. 96% of the department's vacant positions were filled
within 45 calendar days.
6. Reduce the total department -wide claims due to injury from industrial accidents by
10% through expanded training programs that provide a greater awareness of
personal and operational safety.
This goal was not met. Although the department aggressively pursued training
programs to reduce the number of industrial accidents, this goal was not met.
There were a total of 72 industrial accidents filed during the fiscal year.
7. Encourage employee participation in any safety related training to have at least one-
third of the total departmental employees trained per year.
This goal was met. A total of 302 employees participated in the various safety
classes offered during the fiscal year. At least one Public Works employee
attended each of the 26 classes offered.
8. Process contracts from bid opening to notice of award within 60 calendar days at least
90% of the time.
Goal of awarding contracts on a timely basis was met. 95% of the contracts
awarded during the year were awarded within 60 days of bid opening.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
BUILDING
1. Complete the plan review of 90 % of residential permits within 10 calendar days.
This goal was not met. Residential plan review averaged between 2-5 weeks
between both the East and West Side. We did not have adequate staffing on
both sides to meet the goal of complete the plan review of 90% of residential
permits within 10 calendar days. Additional staffing was approved and filled
between November and December 2005 to help with residential plan review for
both sides. Additional clerical staff for the West Side also started on
December 1, 2005.
2. Complete 90 % of requested inspections within 4 working days.
This goal was met. We met it by doing overtime. All inspectors respond within
48 hrs, either to do the inspections or calls to schedule the inspections. Overtime
is now in its second year and it is starting to take its toll. Additional building
and electrical inspectors have been requested and filled as of December 1, 2005
for the West Side.
3. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests
within 30 calendar days of receipt of request.
This goal was met. Maintenance and repair is about 90%, with work being done
in less than the 30 days allowed. However, we have initiated a comprehensive
Facility Inspection Program that will probably identify several work requests for
the next fiscal year.
4. Adopt the 1997 Uniform Building Code with amendments.
This goal was not met. Uniform Building Code with amendments is with the
County Clerks Office for reformatting. The Electrical Code was approved
November 13, 2005. The Plumbing and Building Codes are anticipated to be
adopted by February, 2006.
5. All building, electrical and plumbing permit applications will be computerized.
Permit status and tracking will be open to the general public through the Internet.
This goal was not met. Computerization of permit applications are not 100%
complete, as a few system flaws have to be worked out. We are presently
working with the maintenance contractor on enhancements to get the program
to run more efficiently. The anticipated adoption date is now June, 2006.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
ENGINEERING
1. Revise/amend Chapter 10, Erosion and Sedimentation Control, of the Hawaii County
Code by June 30, 2005.
This goal was not met. State funds received but was $10,000 less than original
commitment. Obtained additional $10,000 from Corporation Counsel. Original
completion date not applicable due to the 1 -year suspension pending receipt of
funds. Consultant contract revised November 15, 2004 with a May 8, 2006
anticipated completion date.
2. Establish a public information element for our Flood Plain Management Program.
This goal was not met. Program has a low priority due to the addition of
unforeseen projects. We had hope to initiate/improve public awareness through
a demonstration project in Downtown Hilo but was unable to do so due to
increased workloads and lack of personnel.
3. Continue participation in the State/FHWA Statewide Transportation Improvement
Program (STIP).
This goal was met. Construction of the $30 million Puainako Street Extension
project and the $7.2 million Kawailani Bridge project have been completed.
Awarded construction of the $12.6 million Kuakini Highway Improvement
project will be completed before the end of the 05-06 FY. The County of Hawaii
had 9 projects listed on the FY04-05 STIP totaling $15.94 million in FHWA
dollars.
4. Respond to or process 75% of all time sensitive documents, such as subdivision,
change of zone and variance applications, etc. by their stipulated deadline.
Met our goal with a response rate of approximately 75%.
5. Respond to or process 65% of all materials that do not have stipulated deadline such
as construction and grading plans, complaints, environmental matters, ctc. within two
weeks.
Due increased private sector activity, unable to meet our goal. We had a
response rate of approximately 68% in 4 weeks or 34% in 2 weeks.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
ENGINEERING
6. Provide same day service for 65% of all permits issued by the Division, including
building permits.
Met our goal with a response rate of approximately 67%.
7. Complete construction of 1 bridge approved to use Federal Aid funds by June 30,
2005.
Completed the Kawailani Street Bridge. Because emphasis is being directed to
traffic mitigation measures, this will no longer be a priority.
8. Award the construction of 77 intersections as required by the County's ADA Curb
Cut Implementation plan by June 30, 2005.
This goal was not met. Competed 21 intersections. Redesigning projects to be
eligible for Federal Highway money.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
AUTOMOTIVE
1. Support the various County departments/agencies island wide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff (versus contract).
This goal was met. Received by staff 2,942 work orders, of which 2,782 were
completed by staff, or 94.5%. Contracted out 201 work orders or 5.5%.
2. Reduce the average monthly repair backlog for the Construction section by 10%.
The Construction section did not meet their objective. The backlog for repairs as
compared to FY 2003-2004 decreased by 3 during the period of July 2004 to
June 2005, which increased the average monthly backlog to 35.
Reasons the Construction section did not meet their objective due to vacancies of
Construction mechanics. We do not have ample manpower to repair and
maintain all of the County's fleet of vehicles and equipment.
3. Reduce the average monthly repair backlog for the Automotive section by 10%
The Automotive section did meet this objective. The backlog for repairs as
compared to FY 2003-2004 decreased by 3 during the period July 2004 to
June 2005, which decreased the average monthly backlog to 24.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
FLOOD CONTROL
1. Continue to conduct semi-annual inspections of flood control system.
This goal was met. U.S. Army Corps of Engineers conducted their inspections in
November and USDA Soil Conservation Service conducted their inspections in
April. Needed to complete additional maintenance work, as noted in the
inspections.
2. Continue to maintain flood control systems.
a. Prevent deterioration of structures by repairing within six months.
b. Clear debris such as mud, rocks, branches, etc. from channel within three months.
c. Control weed and brush growth by using herbicides and mowing quarterly.
This goal was met. Continued the maintenance and repair work of various flood
control systems, including those in the districts of South Hilo, North
Hilo/Hamakua, North/South Kohala, North/South Kona, Ka`u and Puna.
Final Status Report on Program Objectives for FY 2004-05
91
�V ,1L.,OPMJl
RESEARCH & DEVELOPMENT
AGRICULTURE
Protect Big Island's important agricultural lands.
Action Plan — a) Lobby the Council to pass an ordinance that will prevent the
conversion of prime and unique agricultural lands to non-
agricultural uses.
Initiated discussion with some of the council members
regarding the Big Island Farm Bureau's draft resolution to
identify and protect important agricultural lands on the Big
Island.
b) Work with Planning Department to rezone marginal agricultural
lands to "open" to reduce pressure for rezoning prime and unique
agricultural lands.
Provided input to the Planning Department regarding
important agriculture and open lands, which were
incorporated into the newly adopted revised General Plan.
Expand the market for Big Island products.
Action Plan — a) Partner with State and private sector in promoting agricultural
products at the local, national and international levels by
leveraging County funds at a ratio of at least 1:5.
Awarded seven (7) marketing and promotional programs.
Total amount of grant provided was $52,675 that was used to
leverage $128,100 of private funds and $61,000 of State &
Federal funds, a ratio of $1:4.59. The following are the
marketing and promotional programs:
2005 Big Island Farm Fair
2006 Hawaii State Farm Fair
2005 Hawaii Ag Ventures
"New Waves of NELHA"
MIDPAC Horticultural Expo
Hawaii Tropical Fruits Promo
Orchid Show and Sale
b) Participate in trade shows/trade missions.
Involved in planning exhibit/booth at World Aquaculture
Society Trade Show in February 2006
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
AGRICULTURE
c) Coordinate with Planning Department to develop policies for
agricultural tourism.
An agricultural tourism bill was introduced and had
undergone council hearing. The next council hearing is still
being scheduled
d) Lobby for State legislation that provides incentives to businesses
that buy local products.
Initiated preliminary discussions with local state legislators.
Activity will continue during 2006 Legislature.
• Advocate private -public partnership for agricultural research and infrastructure.
Action Plan — a) Leverage County funds at a ratio of at least 1:5 for agriculture
research and for agricultural extension programs.
Awarded five (5) research projects. Total amount of grant
provided was $25,500 that was used to leverage $23,000 of
private funds and $116,500 of State and Federal funds, a ratio
of 1:6.47. The following are the research projects:
Tea ProcessingTechnology in Hawaii
Cloned Papayas Propagation Demo
Ovitrap System for Mosquito Control
Penaeid Shrimp Production in Low Salinity
Intergenerational Succession in Kamuela Agriculture
Awarded six (6) agricultural extension programs. Total
amount of grant provided was $30,500 that was used to
leverage $50,000 of private funds and $30,000 of State funds, a
ratio of 1:3.62 The following are the agricultural extension
programs:
HOGA Conference
15th Annual Int'I. Tropical Fruit Conference
46th Hawaii Macadamia Nut Conference
Soil Management Workshop
Ag 2004 Conference
Benches Certification Quarantine Protocol Video
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
AGRICULTURE
b) Develop Phase II of the Kau Agricultural Water Project.
Proposals for Phase II of the Kali! Agricultural Water Project
is on hold due to change in land ownership.
c) Dedicate some County lands for agriculture research.
Initiated preliminary discussion with some of the council
members.
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
TOURISM
1. Partner with visitor industry organizations selected to implement generic marketing
and advertising campaigns directly related to promoting Hawai`i's Big Island as an
attractive destination to visit by June 2006.
Contracts were executed with two organizations to provide generic marketing
and advertising campaigns promoting the island. Work on these programs is on
going. An additional contract was executed and completed, which provided on -
island advertising for events and programs, which had received funding through
the County Product Enrichment Program. 50% of the objective was met.
2. Provide funding and/or support to at least ten festivals and four sporting events that
attract visitors to Hawai`i's Big Island.
There were a total of fourteen (14) festivals and two (2) sporting events funded.
These include festivals funded with County funds: Aloha Week Festival, A Taste
of the Hawaiian Range, Big Island Festival, Kona Coffee Festival, Filipino
Centennial Activities and the Mark Twain Festival. Festivals funded with
resources provided by the Hawaii Tourism Authority's (HTA) County Product
Enrichment Program included: He Halia O Liliuokalani Festival, Big Island
Hawaiian Music Festival, National Park Service Cultural Festivals, Puna
Performing Arts Festival, Iolani Luahine Hula Festival, A Taste of the Hawaiian
Range, and Mark Twain Festival. Sporting events funded with County funds
included: Big Island International Billfish Tournament and Big Island
Marathon. There have been no additional requests for funding support from
sport related activities. 75% of the objective was met.
3. Provide seed grants to at least six community groups to develop tourism products
and/or programs that enhance the island's culture and visitor experience.
There were a total of seven (7) programs funded. These include programs
funded with County funds: Kona Pacific Farmers Cooperative Customer Service
Workshop and Kamehameha Schools Alumni Association's lighting
improvements for the Kamehameha Statute in Hilo. Programs funded through
HTA's County Product Enrichment Program included: Filipino Immigration
Centennial Celebration, Heritage Ranch Interpretive Play, Grandfather's House
Korean Exhibit, East Hawaii Tsunami Corridor, Kona Pacific Farmers Coop
Exhibits, Hawaii AgVentures Ag Tourism Project, and Hawaii's Cultural and
Natural landscape Program. 75% of the objective was met.
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
10ii1-3101-31
4. Increase the inventory of tourism resources to facilitate in the planning and
development of tourism programs for Hawai`i's Big Island by June 2006.
HTA has increased its allotment to the County by $100,000 for a total of
$500,000 for calendar year 2006. These funds will allow for expanded
development of events, festivals, product and marketing efforts. Additionally,
HTA has funded the development of the Hawaii County Tourism Strategic
Plan, which is set for completion in August 2006. 50% of the objective was met.
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
Administer the Enterprise Zone (EZ) Program and coordinate with the Department of
Business, Economic Development and Tourism (DBEDT) for the dissemination of
EZ information and to promote the enterprise zones via meetings and literature.
Increase number of tenants by five (5) businesses.
As of June 30, 2005, a total of 54 Hawaii Island Businesses participated in the
Enterprise Zone Program. Four (4) business completed their seven years of
participation and four (4) new tenants enrolled in the program by December 31,
2005 or 80% of the projected 5 new business for the year.
Completion rate: 80%
2. Coordinate with the Economic Development Administration on EDA projects and
administer the Comprehensive Economic Development Strategy (CEDS) according to
Economic Development Administration guidelines to qualify County of Hawaii
projects for Federal funding by June 2006.
EDA approved County of Hawaii Multi -Hazard Mitigation Plan. The Multi -Hazard
Mitigation Plan is a required document by FEMA for Hawaii County to qualify for
funding by FEMA.
Awaiting EDA approval on Hawaii County's Comprehensive Economic
Development Strategy (CEDS).
Completion rate: 50%
3. Provide funding to five (5) organizations for economic development projects, funding
will be matched by funding from other sources.
Funding provided to the following organizations:
Hamakua Music Festival for Data Base Development for Membership and
Program Management
Hawaii Island Economic Development Board for Hawaii Island Marine
Robotics Challenge
Hawaii Volcano Circus for Puna Performing Arts Festival
Kona Historical Society for Orientation Brochure
Hawaii Alliance for Community Based Economic Development for Developing
and Developing and Delivering Workforce and Community Development
Training
Completed
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
4. Partner with other organizations to prepare the workforce for job opportunities and to
assist incumbent workers for job retention or advancements through training or
retraining by June 2006.
Provided partial funding and established partnership with Hawaii Community
College's Rural Development Program to create job opportunities and assist in
preparing the workforce for anticipated job openings.
Completion rate: 50%
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
ENERGY
1. Represent the interests of Hawaii County in HELCO's Integrated Resource Planning
process, in PUC dockets and at the Hawaii State legislature.
The Acting Energy Coordinator participated in Hawaii Electric Light
Company's Integrated Resource Planning process and monitored discussion
with energy related agencies and stakeholders regarding possible legislation,
including bio fuels and ethanol, for the 2006 Legislative Session. There were no
scheduled PUC dockets for review and comment during the reporting period.
50% of the objective was met.
2. Maintain County energy emergency preparedness plans consistent with those of the
State of Hawaii.
Hawaii County Energy Emergency Preparedness Plans were reviewed and
additional resource information was gathered related to gasoline and other fuel
supplies. All Civil Defense advisories distributed by DBEDT Energy Division
were monitored. 50% of the objective was met.
3. Update the energy section of the Hawaii County Building Code.
This objective was deferred, due to the vacancy in the Energy Coordinator's
position and current lack of technical experience within the Department to
proceed. The objective has not been met.
4. Monitor energy savings and maintenance contracts resulting from retrofits carried out
by performance contracts at the Hawaii County Building, Hilo Public Safety
Building and Kona Police Station.
Effective October 30, 2005, the to date cumulative electricity cost savings from
retrofits carried out to these two facilities in 2001 totaled $611,552, exceeding the
$586,536 guaranteed by the contractor, Honeywell Inc. The cost saving for the
year-end October 30, 2005 was $145,158. Operation of the HVAC systems has
also been satisfactory during this period. 50% of the objective was met.
5. Coordinate with Public Works Department to have the West Hawaii Civic Center
meet LEED certification for sustainable building design.
This objective was deferred, due to the vacancy in the Energy Coordinator's
position and the current lack of technical experience within the Department to
proceed. The objective has not been met.
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
ENERGY
6. Participate in the Rebuild America (RBA) program to obtain technical assistance and
grants from the U. S. Department of Energy and to provide assistance to other
organizations and communities interested in energy efficiency.
This objective was deferred, due to the vacancy in the Energy Coordinator's
position and the current lack of technical experience within the Department to
proceed. The objective has not been met.
7. Manage two grants (for $9,560 and $95,600) from the U. S. Department of Energy to
establish the feasibility of establishing viable business enterprises based on the direct
use of geothermal heat.
A final report was submitted for the $9,560 grant detailing the successful efforts
to establish a Geothermal Working Group and subsequent public meetings,
which were held to inform the public about possible geothermal direct use
opportunities and secure their input into the types of businesses likely to utilize
this resource. Work has been initiated on the second grant for $95,600, which
included selection of a contractor and execution of the contract. 50% of the
objective was met.
Six Month Progress Report on Program Objectives for FY 2005-06
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Information Resources Program
1. Collect statistical information for the County of Hawai `i Data Book by June 2006.
Completion rate of 10%
2. Compile monthly economic data (showing previous year comparisons) and distribute
to interested parties as the County ofHawai `i Statistics; provide accessibility via
County of Hawai`i's web site.
Completion rate of 50%
Fulfill research and informational needs of the County through the acquisition and
maintenance of relevant research materials.
Completion rate of 50%
4. Maintain an index of articles of interest to, and in support of departmental programs,
and generate an annual subject index of articles affecting Hawaii County by June
2006.
Completion rate of 25%
5. Maintain the Library Information System (LIS) database by classifying and
cataloging library materials. Work with Department of Data Systems to convert LIS
system from Wang to ACCESS by June 2006.
Completion rate of 15%
6. Provide research assistance to fulfill the data requirements of grant proposals.
Completion rate of 50%
Respond to requests for statistical, reference and program information daily and on
demand.
Completion rate of 50%
8. Review and update the County of Hawai `i Facts & Figures, published by the
Department of Business, Economic Development and Tourism by June 2006; provide
accessibility via County of Hawai`i's web site.
Completion rate of 10%
Six Month Progress Report on Program Objectives for FY 2005-06 10
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Capacity Building Program
Continue to seek funding support for potential and on-going island -wide initiatives
and HCRC operations.
The following grant proposals were submitted:
• Innovations Grant in American Government Award Application:
$100,000
• Rural Community Development Initiative Proposal: $500,000 for
Project Kupa`a
The following grant programs were investigated:
• Ford Foundation's Asset Building and Community Development
funding program
• Department of Health and Human Services Administration for
Children and Families Compassion Capital Fund Demonstration
Program re: Healing Our Island
• USDA Rural Utilities Service Distance Learning and Telemedicine
Program re: HCRC's onsite locations in each district
• Department of Health and Human Services Administration for
Children and Families/Office of Community Services Assets for
Independence Demonstration Program
• State Farms "Safe Neighborhoods" funding program
• Rockefeller Brothers Fund re: Democratic Practice Program
Continue to evaluate HCRC's infrastructure and identify its capacity -building needs
in order to increase HCRC's ability to effectively serve communities throughout the
island and County departments.
HCRC's steering committee continued to meet monthly to discuss HCRC's
infrastructure and capacity.
Six Month Progress Report on Program Objectives for FY 2005-06 11
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Capacity Building Program (continued)
3. Continue to increase the staff s capacity as community and County government
requirements grow, according to HCRC's Business Plan.
• Hired a full-time HCRC coordinator, Stephen McPeek. The position
of coordinator is now a permanent position.
• Hired a full-time grants specialist, Elizabeth Dykstra.
• Hired a part-time CVE Student, Marcia Yoshiyama to assist with
clerical work
• Hired a part-time Senior Employment employee, Barbara Fahs, to
assist with program development
• Engaged 2 part-time liaisons in Kona to assist with the Kona
Community Development Plan process
• Met with West Hawaii Mediation Center and Ku`ikahi Mediation
Center to discuss collaboration on future facilitation and mediation
training
• Met with Donna Ching of the College of Tropical Agriculture to
discuss collaboration on future facilitation training and strategic
planning facilitation training
• Met with Judy Gooch of the Grantsmanship Center to plan future
training in the areas of Strategic Fundraising and Grantsmanship
4. Continue HCRC's volunteer and facilitator recruitment and training program to
collaboration, organizational assessment and development, strategic planning, and
increase skills within Hawaii Island communities and County government in
grantsmanship.
• Recruited and trained a facilitator corps of 25 in Kona
• Recruited a "logistics team" of volunteers to serve in N. Kohala
• Recruited part-time UH intern, Alex Frost
• Continue to receive the assistance of volunteers, Kendall Sharpless
and Dawn Pung
• Recruited a HOI facilitator for Hilo, Melvin Jadulang
• Maintained a corps of 5 Healing Our Island facilitators
• Met with representative from Queen Lili`uokalani Children's Center
re: potential Hawaiian facilitators
Six Month Progress Report on Program Objectives for FY 2005-06 12
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Capacity Building Program (continued)
5. Continue to build the network of trained volunteers and facilitators who can be
available to foster and promote collaborative efforts between Hawaii Island
communities and Hawaii County government
Continued to add to the islandwide list of volunteers and facilitators
6. Continue to provide and/or sponsor training and technical assistance to enhance skills
in grant writing, meeting facilitation, strategic planning, and organizational
assessment and development.
• Conducted a basic facilitation training seminar in N. Kohala
• Conducted 2 facilitation training seminars in Kona
• Conducted Grantsmanship Training Seminar at the Facilitating
Excellence Among Hawaii's Youth (FEAHY) conference with 38
participants
• Conducted a Grantsmanship Training Seminar for 25 employees of the
Department of Parks and Recreation
• Developed a resource list of online links to funding sources, grant -writing
tools, and other nonprofit information
• Acquired subscription of eCivis' Grants Locator and made available to
all County departments and to all nonprofit organizations county -wide.
• Began developing and islandwide training program to be conducted in
each judicial district
• Began developing a comprehensive facilitation training program
• Conducted leadership training for State FFA Leadership Retreat
• Organized "Speak Out Training" for HawaN Island communities in
Waimea and in Hilo
• Provided technical assistance by phone to 150 community members and
government staff
• Provided technical assistance to 150 individuals in person with needs
relating to grant searches, proposal writing, information requests, and
Healing Our Island Grant proposals, Community Development Plan
process and Community Readiness program
• Developed a resource manual of online grant search links and other
related resources for nonprofit organizations
• Drafted EPA WBE/MBE policy for County of Hawaii
Six Month Progress Report on Program Objectives for FY 2005-06 13
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Capacity Building Program (continued)
7. Continue to expand, maintain, and strengthen the island -wide communication
network.
Continued to develop and communicate with HCRC's database of
Hawaii Island nonprofit organizations
Designed nonprofit survey to solicit current contact information and
responses related to HCRC services from Hawaii Island nonprofit
organizations
Began development of islandwide website concept that will enhance
islandwide communication
8. Continue to seek and administer grant funds that will enable HCRC to support
community efforts in problem -solving, self -responsibility, and self -governance.
• Administered the Healing Our Island Community Fund.
• Dispersed mini -grants to a total of 110 nonprofit community
organizations to support the efforts of grass roots organizations in their
battle against drug abuse.
• Applied for Hawaii Tourism Authority Natural Resources Program:
$100,000 for Hilo Bayfront Trails, Phase I
• Applied for Hawaii Tourism Authority Natural Resources Program:
$129,500 for the Department of Parks and Recreation's Waipio-Kahaluu
Park Ranger 1 -year pilot project
• Applied for Hawaii Tourism Authority Hawaiian Culture Program:
$50,000 for interpretive signage at Waipio Valley Scenic Outlook Park
and Kahalu`u Beach Park
• Assistance rendered in the development of the Coqui Frog community
grant application
Investigated the following:
• Ford Foundation's Asset Building and Community Development
funding program
• Department of Health and Human Services Administration for
Children and Families Compassion Capital Fund Demonstration
Program re: Healing Our Island
• State Farms "Safe Neighborhoods" funding program
• Rockefeller brothers Fund re: Democratic Practice Program
Six Month Progress Report on Program Objectives for FY 2005-06 14
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Capacity Building Program (continued)
9. Continue to provide facilitation and technical assistance to on-going initiatives such as.:
(a) Project Kumiai to prepare communities for disaster/emergency/homeland security
needs, (b) Community Development Planning initiatives, (c) Community -Based
Economic Development initiatives, and (d) Resource Team meetings between County
department heads and administrators and community representatives to foster face-to-
face discussions of district concerns and possible solutions.
Community Development Plan process/ Community Readiness Program:
Facilitated 50 brainstorming meetings of 12 people each in Kona
Planned and facilitated 2 large community meetings in with 120
participants each
Facilitated 3 community meetings in N. Kohala facilitated- the first 2
with approximately 50 participants and the third with approximately
150 participants
Participated in 5 Logistics team meetings in N. Kohala
Planned and facilitated 1 community meeting in with 170 participants
Planned and facilitated 1 community meeting in Waikoloa with 100
participants
Facilitated 7 small community meetings in Kona
Assisted with the planning and facilitation of 24 planning meetings for
Community Development Plan process and the Community Readiness
Program
Healing Our Island
Provided ongoing technical assistance to Healing our Island grantees
Conducted HOIKE for 2005 grantees
Participated in monthly grant review committee meetings
Processed monthly grant application submittals
• Geothermal Direct Use Project
Facilitated community discussions
Facilitated Geothermal Direct Use Working Group meetings
Miscellaneous:
• Conducted a visioning session with Solid Waste Management Division
• Facilitated Honaunau Bay meeting
• Assisted with strategic plan facilitation for the Honuapu Project in Kau.
• Provided technical assistance to Puueo Community Association, consultant
and trainer Anita Woods, North Kohala Community Resource Center,
University of the Nations, FEAHY conference, Heritage Ranch, Kona and
Hilo Mayor's office, Neighborhood Place of Kona, Bay Clinic of Hilo
Assisted with Kona Disaster drill
Six Month Progress Report on Program Objectives for FY 2005-06 15
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Capacity Building Program (continued)
10. Continue to provide information on grant opportunities in response to County
departmental and community requests.
• Information provided to 13 departments with 50 funding opportunities
• Grant referrals were made 1814 times to a total of 891 organizations.
• Met with the Department of Environmental Management to investigate
EPA Brownfields Assessment/Cleanup Grant
• Assisted Fire Department staff with grant search to fund firefighter
training for girls in secondary education
Six Month Progress Report on Program Objectives for FY 2005-06 16
RESEARCH & DEVELOPMENT
FILM
Market, promote, and advertise the Big Island in conjunction with the Film Offices of
the Hawaiian Islands by collaborating on a marketing plan, advertising plan and
sponsoring industry events.
Major cutbacks in the marketing budget at the State Film Office resulted in the
Film Offices of the Hawaiian Islands scaling back on our advertising. Spot
advertising in trade publications will be completed as monies become available.
The Big Island Film Office sent out an RFP for island specific advertisements to
be done.
2. Provide support services to over 100 production companies, before, during and after
on -Island production.
Provided support to over 75 production requests. Assisted over 50 projects in
completing successful productions on -island.
3. Work with educational entities, private sector, and industry organizations to grow the
infrastructure of the Big Island Film Industry.
Partnered with Councilman Angel Pilago, Na Leo `O Hawaii Community TV
and community members to plan an island wide video contest for youth with the
theme, "An Alternative to Drugs". Youth will be taught video skills in order to
complete the project.
Continued working with Fireside Entertainment and Know Wonder
Entertainment on setting up production facilities in Kona. Started working with
Graff Network Services (GNS), a production, computer animation and post
facility that wants to relocate to Hilo. Continued working with John Mason,
retired Kodak executive, who has developed a community based film industry
course.
4. Participate in film industry organizations and on Industry boards to support the
growth of the industry, on average of 8 times a year.
Participated in the Association of Film Commissioners International (AFCI)
Cineposium '05. Represented the County and participated in the Hawaii Film
and Entertainment Board meeting via telephone and participated in three
extended conference calls with the Film Offices of the Hawaiian Islands.
Six Month Progress Report on Program Objectives for FY 2005-06 17
RESEARCH & DEVELOPMENT
_ ......
FILM
5. Participate in trade shows, festivals and conferences pertaining to the film industry at
least 5 times a year.
Participated in the Hawaii International Film Festival in Honolulu, Kona and
Hilo.
6. Host and/or assist and coordinate familiarization and scouting tours for at least 3
feature or television potential productions interested in filming on the Big Island.
Hosted and/or assisted coordination for scouting tours for a reality show from
MTV, a documentary from Australia; "World Heritage" and two large Volvo
productions, one video and one print. Hosted two producers from Shanghai,
China, interested in doing production work on the Big Island.
Inform and educate the community to the practices of the film industry by providing
interviews and information to numerous media, and attend and/or give speeches at
community functions at least 3 times a year.
Provided information and interviews to the quarterly "Hawai`i Film & Video"
magazine, "Production Update" magazine, "Honolulu Star -Bulletin," "Honolulu
Advertiser," and "West Hawaii Today". Partnered with the Aloha Theatre on
bringing the film, "A Killer Within", and the producer and director to interact
with the audience. Assisted the Hawaii International Film Festival in bringing 4
filmmakers to the Hilo and Kona audiences.
8. Continue the development of the digital imaging system and the relational, searchable
database for the film office website. Continue upgrades as necessary.
Upgrade of the location library program was completed. Partnered with the Big
Island Visitors Bureau to update photographs of 150 locations around the Big
Island. The photographs and video sequences will be uploaded to the Film
Office website
Six Month Progress Report on Program Objectives for FY 2005-06 18
RESEARCH & DEVELOPMENT
AGRICULTURE
1. Protect Big Island's important agricultural lands by convincing the County Council to
pass an ordinance that will prevent the conversion of these lands to non-agricultural
uses.
Assisted the Big Island Farm Bureau in drafting testimony in support for the
preservation of important agricultural lands during the General Plan hearing
and in drafting a county resolution to identify and protect important
agricultural lands on the Big Island.
2. Partner with the State and private sector in promoting agricultural products at the
local, national and international levels by leveraging County funds at a ratio of at
least 1:5.
Awarded ten marketing and promotional programs. 125% completed. Total
amount of grant provided was $56,000 that was used to leverage $184,100 of
private funds and $55,000 of State funds, a ratio of $1:5.26. The following are
the marketing and promotional programs:
2004 Big Island Farm Fair
Hawaii Ag Ventures
2005 Hawaii State Farm Fair
MIDPAC Horticultural Expo
HICC Agriculture Products Expo
Hawai`i's Flowers Brand Program
Hawaii Tropical Fruit Promo
2005 Orchid Show
Ka`u Coffee Market Development Program
Marketing of High Quality Hawaii Papaya
3. Leverage County funds at a ratio of at least 1:5 for agriculture research and for
agricultural extension programs.
Awarded seven (7) research projects, two projects over the estimated 5 research
projects for FY 2004-05,140% accomplished. Total amount of grant provided
was $37,500 that was used to leverage $27,000 of private funds and $272,500 of
State and Federal funds, a ratio of 1:8.99. The following are the research
projects:
Adoption of Specialty Tea Technology for Big Island
Anthurium Gene Transformation System Research
Development of Ovitraps for Mosquito Control
Effects of Photo Selective Shadecloth on Potted Foliage
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
..- -- _
AGRICULTURE
Development & Demonstration of Low Cost Aquaculture
Increasing Disease Resistance & Consumer Acceptance of Taro
Growing Orchids on Coal Ash Media
Awarded eleven (11) agricultural extension programs, five programs over the
estimated 6 extension programs for FY 2004-05, 183% accomplished. Total
amount of grant provided was $41,220 that was used to leverage $86,805 of
private funds and $31,000 of State funds, a ratio of 1:4. The following are the
agricultural extension programs:
Symposium on Sustainable Forestry for Big Island
Certified Landscape Technician Training Program
Basics in Landscape Maintenance Training Program
45th Annual HMNA Conference
7th Annual HOGA Conference
Organic Inspector Training Program
A� 2004 Conference
4t Biennial Hawaii Agtourism Conference
Mushroom Growing Workshop
Sales & Marketing Workshop
14th Annual International Tropical Fruit Conference
4. Educate at least ten prospective participants of County/State-funded trade shows/fairs
on basic mechanics of marketing by conducting workshops.
Conducted two (2) workshops on how to market products to fifteen (15) trade
show participants, 150% completed.
5. Develop Phase 11 of the Ka`u Agricultural Water Project.
Proposals for Phase II of the Kali! Agricultural Water Project is in progress.
Proposals will to be submitted by Ka'(! Agribusiness to the County in December
2005.
6. Coordinate with Planning Department to develop policies for agricultural tourism.
A bill was drafted on ag tourism as permitted use in certain lands in Hawaii
County. The Planning Commission approved the bill in principle on April 22,
2005. The Committee on Planning postponed hearing for November 1, 2005.
7. Dedicate some County lands for agriculture research.
No progress.
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
TOURISM
1. Partner with visitor industry organizations selected to implement generic marketing
and advertising campaigns directly related to promoting Hawai`i's Big Island as an
attractive destination to visit by June 2005.
Contracts were executed with the Big Island Visitors Bureau and the Big Island
Group to develop generic marketing and advertising campaigns. Both
organizations were able to bring to the package additional financial
commitments resulting in significant leverage of County funds. The objective
was met.
2. Provide funding and/or support to at least ten festivals and four sporting events that
attract visitors to Hawai`i's Big Island.
Festivals funded via HTA County Product Enrichment Program (CPEP)
funding included:
He Halia O Liliuokalani Festival; Big Island Hawaiian Music Festival;
Waimea Cherry Blossom Heritage Festival; National Park Service Cultural
Festivals (2); Hilo Chinese New Year Festival; May Day is Lei Day Festival;
Puna Performing Arts Festival; Iolani Luahine Hula Festival; Mark Twain
Festival; North Kohala Kamehameha Day Celebration; Western Week;
Kahilu Theater's 24'n Presenting Season; Jazz Getaway 2005; Hawai'i's
World Heritage Festival; Ke Kumu o Mauna Lani; AstroDay and
AstroTourism Program.
Sporting events funded through the HTA CPEP included:
Big Island International Billfish Tournament; University of Hawaii Golf
Programs; and Panaewa Stampede Rodeo.
Festivals funded utilizing General Funds included:
Aloha Festivals
Sporting events funded utilizing General Funds included:
Hawaiian International Billfish Tournament and World Sprints
Funding was matched at least 1:1 for each contract. The objective was met.
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
.
TOURISM
3. Provide seed grants to at least six community groups to develop tourism products
and/or programs that enhance the island's culture and visitor experience.
Grants via HTA CPEP awards included:
The Filipino Immigration Centennial Celebration; The Heritage Ranch
Interpretive Play; Grandfather's House Korean Exhibit; East Hawaii
Tsunami Corridor; Kona Pacific Farmers Coop Exhibits; Hawaii
AgVentures Ag Tourism Project; Hawaii's Cultural and Natural landscape
Program; Keck Observatory's Visitor Lobby Development; Hamakua:
Follow the Eyes of Youth; Interpretive Signage at Kalukalu; and Hawai i
Island Science Programs
Tourism projects funded utilizing General Funds included:
Kamehameha Statute improvements in Hilo; Pier Greetings in Hilo and
Kona; and Kona Airport Greetings.
Funding was matched at least 1:1 for each contract. The objective was met.
4. Increase the inventory of tourism resources to facilitate in the planning and
development of tourism programs for Hawai`i's Big Island by June 2005.
HTA increased its allotment to the county by a total of $125,000, which was
awarded to enhance the delivery of visitor programs. The objective was met.
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
1. Administer the Enterprise Zone (EZ) Program and coordinate with the Department of
Business, Economic Development & Tourism (DBEDT) for the dissemination of EZ
information and to promote the enterprise zones via meetings and literature. Increase
number of tenants by ten percent.
A total of fifty-four (54) Hawaii Island Businesses participated in the Enterprise
Zone Program. A total of twelve (12) new tenants enrolled in the program by
June 2005 or 240% of the projected 5 new business for the year and two (2)
business completed their seven years of participation. Eleven (11) businesses
met EZ hiring requirements during the past year and created 47 new jobs and
averaged an estimated $1,801 in state tax savings per job. Five (5) informational
meetings were held and 187 informational packets were distributed.
2. Coordinate with the Economic Development Administration (EDA) on EDA projects
and administer the Comprehensive Economic Development Strategy (CEDS)
according to EDA guidelines to qualify County of Hawaii projects for Federal
funding by June 2005.
Hawaii County's Comprehensive Economic Development Strategy (CEDS) was
revised and submitted to EDA for approval. The Economic Development
Administration provided $3,865,000 for public works, economic development,
local technical assistance, and other projects in Hawaii County. This was
matched by $5,587,642 in private, public and other funding.
3. Provide funding to five organizations for economic development projects that will
match each dollar provided with five dollars from other funding sources.
A total of $60,215 was provided to community organizations and used to
leverage a total of $380,002 from Federal, State and private funding for a ratio
of $1 of County funds to $6 from other sources.
Funding provided to the following organizations:
Kona-Kohala Chamber of Commerce for a Data Book and Business Directory
Na'alehu Main Street for Doors to Develop a Community Kitchen
Na'alehu Theatre for the Plantation Movie Theatre Museum Product
Development
UH College of Business & Economics for the development of a Business Plan for
a UH Hilo PGA Professional Golf
Kona -Historical Society for a Historic Kailua Village Walking Tour Brochure
Pulama la Kona Heritage Council for reprinting of the Drivers Guide to the
Kona Heritage Corridor brochure
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
.. _.
ECONOMIC DEVELOPMENT
Office of Housing and Community Development for the creation of Non -Profit
organization to work with the Workforce Investment Board
Hawaii Alliance for Community -Based Economic Development for County of
Hawaii CBED Planning Efforts
Malama O'Puna for Pahoa Jam
Hawaii Filipino Centennial Committee for the Big Island Filipino Centennial
Celebration
4. Provide technical assistance in the preparation of three grant applications by County
departments or community organizations.
• Fire Department: Request for training and equipment. Federal grant award
of $430,000 was received
• Fire Department: Safe Community Traffic Safety Program Request for
power auto extrication tools and pneumatic lifting bags grant application for
$63,500
• Fire Department: Assistance to Firefighters Grant Program from FEMA
request for Vehicle Exhaust Extraction Systems to be installed at all County
of Hawaii Fire Stations application for $507,529.
• Fire Department: USDA Rural Community Facilities grant for a Jaws -of -
Life for the Ka'u District application for $19,000
• Laupahoehoe Train Museum: USDA Rural Community Facilities grant for
Train Track Supplies application of $25,000
• Hilo Bay Clinic: New medical building and renovations to existing facility to
provide dental training and medical services to low-income families and
bolster employment opportunities. The State Legislature appropriated one
million dollars.
• Department of Environmental Management: Request for a Brownfields
Assessment. Federal grant award of $100,000 was received
• County of Hawaii: EPA application for Ka'u Wastewater Treatment Works
for $1,364,250
• Arc of Hilo: CBED application of 510,000 for Are of Hilo's Laulima
Enterprises project to create a new comprehensive training facility in Kea'au
for employment and job training
• Hawai`i Community College in partnership with Bay Clinic: Department of
Housing and Urban Development (HUD) Alaskan Native and Native
Hawaiian Institutions Assisting Comm ; nities awarded a grant of $794,976
for three -years to develop a Kea'au Youth Business Center
• University of Hawaii at Hilo in partnership with Small Business
Development Center: Department of Housing and Urban Development
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
HUD) Alaskan Native and Native Hawaiian Institutions Assisting
Communities awarded the Ho'okena Village Community Development
Project grant of $834,000 for three -years.
Na'alehu Theater: HTA Heritage Corridor grant for the Mark Twain
Project for $10,000
Na'alehu Theater: Laura Mussler grant for the Hawaii Island Meth
Initiative Project for $25,000
5. Partner with other organizations to prepare the workforce for job opportunities and to
assist incumbent workers for job retention or advancements through training or
retraining by June 2005.
Provided partial funding and established partnership with Hawaii Community
College's Rural Development Program to create job opportunities and assist in
preparing the workforce for anticipated job openings.
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
..
ENERGY
Monitor energy savings from retrofits carried out by a performance contract at the
Hilo Public Safety Building and Kona Police Station. Administers this contract as
needed.
Effective June 30, 2005, cumulative electricity cost savings from retrofits carried
out to these two facilities in 2001 totaled $575,842, exceeding the $429,267
guaranteed by the contractor, Honeywell Inc. Operation of the HVAC systems
has also been satisfactory during this period.
The objective was met.
2. Implement cost-effective lighting retrofits in County facilities as funding and
available in-house County manpower permit.
Availability of in-house electricians' manpower has not permitted further
progress.
Objective was not met.
3. Represent the interest of Hawaii County in the Utility's Integrated Resource
Planning, in PUC dockets, and at the Hawaii State Legislature.
Participation continues in PUC hearings on the design of utility rates to meet the
goals of Act 95 requiring 20 percent renewable energy in the utility mix of power
by year 2020.
Objective was met.
4. Maintain County energy emergency preparedness plans consistent with State energy
emergency plans.
Monitored all Civil Defense advisories put out by DBEDT Energy Division.
The objective was met.
Cooperate in energy efficiency programs of the Department of Water Supply (DWS)
and provide administrative oversight of the $42,810 awarded DWS by the U.S.
Department of Energy.
DWS reported to Rebuild Hawaii Consortium on this program. The scope of
work related to the $42,810 grant has been completed.
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
.
ENERGY
6. Participate in the Rebuild America program to obtain technical assistance and
grants from the U.S. Department of Energy and to provide assistance to other
organizations and communities interested in energy efficiency
Participated in discussions with lead architect firm on LEED certification of
the planned West Hawaii Civic Center.
Objective was met.
7. Implement a revolving loan fund to assist low-income homeowners to purchase
solar water heaters for their residences.
Despite lack of funding from the County to set up a revolving loan, HELCO
and the Credit Union of Hawaii plan on setting up a solar water heating
loan program for low-income homeowners at interest rates of zero and three
percent starting in January 2005.
Objective was met.
8. Apply for utility Demand Side Management rebates for energy efficiency
measures installed at County facilities.
No rebates were available during this period.
The objective was not met.
9. Foster the growth of existing and new science and technology-based industries in
Hawaii County.
No rebates were available during this period.
The objective was not met.
Final Status Report on Program Objectives for FY 2004-05
RESEARCH & DEVELOPMENT
ENERGY
10. Foster the growth of existing and new science and technology-based industries in
Flawai'i County.
The Energy Coordinator represented Mayor on the Board of Directors of
NELHA, which is now nearing financial self-sufficiency.
The County of Hawaii received a $9560 grant from the U.S. Department of
Energy (DOE) via the Hawaii Department of Business, Economic
Development and Tourism. The grant was used to set up a Geothermal Direct
Use Working Group to facilitate the scope of work for a possible second
$95,602 DOE grant to identify the types of business enterprises which could
make use of geothermal waste heat. Initial community meetings were held and
although attendance was limited, there was general support for the concept
provided there would be no negative impact on the environment or the
community.
The objective was met.
Final Status Report on Program Objectives for FY 2004-05 10
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
• Information Resources Program
1. Collect statistical information for the County of Hawai `i Data Book by June 2005.
Completion rate of 90 percent.
2. Compile monthly economic data (showing previous year comparisons) and distribute
to interested parties as the County of Hawai `i Statistics; provide accessibility via
County of Hawai`i's web site.
Completion rate of 100 percent.
Fulfill research and informational needs of the County through the acquisition and
maintenance of relevant research materials.
Completion rate of 100 percent.
4. Maintain a clip file of articles of interest to, and in support of departmental programs
and generate an annual subject index of articles affecting Hawaii County by June
2005.
Completion rate of 40 percent.
5. Maintain the Library Information System (LIS) database by classifying and
cataloging library materials. Work with Department of Data Systems to convert LIS
system from WANG to ACCESS by June 2005.
Completion rate of 30 percent.
6. Provide research assistance to fulfill the data requirements of grant proposals.
Completion rate of 100 percent.
7. Respond to all requests for statistical, reference and program information daily and on
demand.
Completion rate of 100 percent.
8. Review and update the County of Hawaii Facts and Figures, published by the
Department of Business, Economic Development and Tourism by June 2005; provide
accessibility via County of Hawaii web site.
Completion rate of 35 percent.
Final Status Report on Program Objectives for FY 2004-05 11
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
• Capacity Building Program
1. Continue to seek funding support for potential island -wide initiatives and Hawaii
County Resource Center (HCRC)) operations.
Objective met: $200,000 was granted from the State Legislature for the
continuation of Healing Our Island Fund, $333,000 was budgeted from the
General Fund towards HCRC's involvement in the Community Development
Plan process and the Community Readiness Program, both island -wide
initiatives. A grant from the US Department of Energy of $9560.00 was received
through the State of Hawaii's Department of Business, Economic Development
and Tourism to establish a Working Group, conduct community outreach, and
disseminate information with regards to Geothermal Direct Use in Puna.
HCRC's role was to facilitate the community outreach and information
dissemination pieces.
2. Increase the staff s capacity as community and County requirements grow according
to HCRC's June 2003 Business Plan.
Objective was partially met: staffing remained the same, however efforts were
made to secure one full-time position for the FY 05-06 for the Coordinator
position. Staff capacity was increased through participation by staff in training
activities.
Evaluate the infrastructure of HCRC to ensure its capacity is effectively able to serve
our communities and County departments.
Objective met: Monthly meetings of HCRC's interagency, multi -disciplinary
Steering Committee ensured a monthly evaluation of the HCRC infrastructure.
HCRC's accessibility to West Hawaii was increased through the opening of a
Kona office located in the office of the County Prosecutor in Kealakekua.
HCRC Steering Committee and HCRC staff participated in the strategic
planning process which facilitated a thorough evaluation of HCRC's
infrastructure.
Final Status Report on Program Objectives for FY 2004-05 12
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
4. Continue to build and train a volunteer force to become capacity builders within their
districts, communities, and neighborhoods.
Objective partially met: One additional regular volunteer was recruited and
trained. A growing list of facilitators, grant coaches, and trainers was compiled
(currently at 108) and networking increased. The HCRC Volunteer Program
concept was developed.
5. Identify, train, and coordinate roles and responsibilities of volunteer facilitators for
each major district and community. Facilitators are vital links to our communities
and County government.
Objective partially met: Through the Community Oriented Policing Services
(COPS) grant which funded 75% of HCRC's operations during this period,
trained facilitators were paid stipends and mileage while working with
community anti-drug initiatives in the North, East, and West parts of the island.
During the latter part of the year a facilitator was paid from the South of the
island. In addition to COPS related facilitation, HCRC also provided
facilitators/recorders for the South Kona-Ka'u Water Master Plan, Hilo
Downtown Visioning workshops, Hamakua Agriculture Plan community
meetings, Community Development Plan meetings, and a Kona Community
Traffic update.
An additional COPS grant of $125,866 supported the work of Healing Our
Island facilitators during the last quarter of FY 2004-2005.
HCRC facilitators supported 167 meetings and facilitated 46 community
meetings. HCRC staff and facilitators provided support for a total of 295
meetings in FY 2004-2005.
6. Maintain and strengthen the island -wide communication network.
Objective met: From October through December, surveys were emailed and
mailed to approximately 400 community organizations island -wide in order to
update HCRC's list of community organizations and to get information on the
training needs and interest of the respondents. Approximately 100 responses
were received. The resulting information will be used to offer training and
provide information relevant to indicated needs.
Final Status Report on Program Objectives for FY 2004-05 13
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
7. Administer grant funds to enable communities to capacity build.
Objective met: A total of $300,000 was received from the State Legislature for
the "Healing Our Island Community Fund. A total of 111 community
organizations were awarded mini -grants of up to $2,000 to support community-
based efforts to combat the drug epidemic on Hawaii Island through drug
prevention education.
8. Implement Project Kumiai to prepare communities for disaster/emergency/homeland
security.
Objective partially met: As a part of Project Kumiai, approximately 35
community members and representatives from county agencies received two
days of Homeland Security Training from the Western Community Policing
Center in August 2004. HCRC organized and coordinated the training. Out of
that training a number of community groups formed to assess the disaster
preparedness of their own communities
In partnership with Civil Defense and the Fire Department, a Citizen's
Emergency Response Team (CERT) program was developed for use in all
Hawaii Island communities.
9. Collaborate with others toward community-based economic development.
Objective partially met: Through a collaboration with the Pacific Gateway
Center, 26 low-income entrepreneurs from Hawaii Island were offered business
training, computer training for small business application, technical assistance
with business plan development and access to resources.
HCRC also collaborated with the Hawaii Alliance for Community -Based
Economic Development to offer "Sustaining Community Efforts Seminar" in 2
Hawaii Island districts.
10. Update County departments' grant needs and continue to search for and distribute
available grant opportunities from various funding sources.
Objective partially met: Information on grant programs and federal RFPs was
sent to county departments on a weekly basis for review.
Final Status Report on Program Objectives for FY 2004-05 14
RESEARCH & DEVELOPMENT
FILM
Market, promote, and advertise the Big Island in conjunction with the Film Offices of
the Hawaiian Islands by hosting industry events and instituting an advertising
campaign.
The Film Offices of the Hawaiian Islands (FOHI) continued the advertising
campaign, "as close as faraway gets" with ads in the "Hawai`i Film and Video",
"Hollywood Reporter", and "Variety" magazines, "The Hollywood Creative
Directory, ShowBiz Labor Guide and the Pacifika Film Festival Guide.
Represented the Big Island at the Association of Film Commissioners
International (AFCI) Locations Tradeshow and attended industry meetings in
Los Angeles.
Provide support services to over 100 production companies, before, during and after
on -island production.
Provided support to over 200 production requests. Assisted over 100 projects in
completing successful productions on -island.
3. Participate in film industry organizations and on industry boards to support the
growth of the industry, on average of 12 times a year.
Represented the County and participated in three Hawaii Film and
Entertainment Board meetings, two meetings of The Film Offices of the
Hawaiian Islands and at least eight extended conference calls of the same group.
Participated in the Legislature Film Industry Day.
4. Participate in trade shows, festivals and conferences pertaining to the film industry at
least five times a year.
Participated in the American Film Market, American Film Institute Film
Festival, Hawaii International Film Festival in Honolulu and on the Big Island
and participated as a delegate for the Hawaii International Film Festival to the
Shanghai International Film Festival. Participated in industry meetings in
Seoul, Korea in conjunction with the DBEDT/Governor's China/Korea trip.
Final Status Report on Program Objectives for FY 2004-05 t 5
RESEARCH & DEVELOPMENT
FILM
5. Work with universities, unions, extension programs and industry membership
organizations to bring film educational programs to the Big Island.
Continued working with Fireside Entertainment on development of a project
that would include a post -facility and training for Big Island youth. Also, began
working with Know Wonder Entertainment on setting up a production company
and post -facility in Kona. Began working with director of the new Digital Media
Arts program at the Hawaii Community College in Hilo to develop on-the-job
skills of students for the film industry. Met with University of the Nations Media
Department to develop a plan for the film office to assist their program. Started
working with a retired Kodak executive who now lives in Kona and wants to
develop a film course and possibly an underwater Cinematography seminar.
Working with a production company to develop a sports adventure series for
television.
6. Host and/or assist and coordinate familiarization and scouting tours for at least five
large feature or television potential productions interested in filming on the Big
Island.
Hosted and/or assisted coordination for scouting tours for one Warner Brothers
feature, "Hawai`i Five -O" and coordinated a Travel Channel show, "America's
Best Beaches" which featured Mayor Kim. Met with three different mainland
scouts with potential projects. Scouted with Malpaso Productions for Clint
Eastwood's new film, "Flags of Our Fathers".
7. Provide interviews and information to numerous industry media, locally, nationally
and internationally.
Provided information and interviews to the quarterly "Hawai`i Film & Video"
magazine, "Production Update" magazine, "Honolulu Star -Bulletin," "Honolulu
Advertiser," "West Hawaii Today" and the "Hawai'i Tribune -Herald".
Interviewed, as representative of the Big Island film community, for the OC16
television program, "Reel Stories".
8. Inform and educate the community to the practices of the film industry by attending
at least three functions and providing at least two speeches.
Attended the Hawaii Island Economic Development Board meeting and the
Hawaii Island Visitors Bureau annual luncheon. Participated in the Legislature
2005 Film Industry Day. Gave a presentation to the students at the University of
the Nations film program. Worked with individual youth seeking advice on
making film their career choice.
Final Status Report on Program Objectives for FY 2004-05 16
RESEARCH & DEVELOPMENT
FILM
9. Continue the development of the digital imaging system and the relational, searchable
database for the film office website. Continue upgrades as necessary.
100 percent of the final phase of the website upgrade was completed.
Final Status Report on Program Objectives for FY 2004-05 17
22
HIGHWAY FUN
PUBLIC WORKS
TRAFFIC DIVISION
Administration
Revise/Amend schedules for Chapter 24, Vehicles and Traffic, of the Hawaii County
Code, as required, within 90 days 90% of the time.
This goal was met. Completed 1 out of 1, or 100% of the amendments to the
Traffic Schedules section of Chapter 24 of the Hawaii County Code within 90
calendar days.
2. Review construction plans, traffic studies, change of zones, variances, etc., within 10
working days 85% of the time.
This goal was met. Reviewed 81 out of 86, or 94% of construction plans, traffic
studies, change of zones, variances, etc., within 10 working days.
3. Investigate and resolve complaints and requests for new traffic control devices,
including appropriate traffic studies within 90 days 90% of the time.
This goal was not met. Resolved 32 out of 45, or 71% of the complaints and
requests for new traffic control devices, including appropriate traffic studies
within 90 days. Investigations are being done by the Supervising Traffic
Technician. This position is helping out by carrying out the duties of the former
Traffic Investigator, due to staffing shortfalls. Complaints and requests are
being prioritized and resolved based on conditions requiring attention.
4. Review and approve road closure permit applications within 5 working days 95% of
the time.
This goal was not met. Reviewed and commented on 41 out of 52, or 79% of the
road closure permit applications within 5 working days from date of receipt.
Prioritizing was necessary for the Division to manage properly and efficiently.
Any road closure permits submitted months in advance with respect to the
event's date(s) were typically placed on lower priority, but were processed to
ensure a timely response.
5. Establish and promote traffic related public awareness, education, and safety.
Currently, this goal is not being met (contract pending renewal).
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
TRAFFIC DIVISION
Traffic Signal & Streetlight
1. Repair defective streetlights when reported (N. & S. Hilo, Puna, and N. & S. Kona)
within 3 working days 85% of the time.
This goal was not met. Repaired 75 out of 574, or 13% of the reported defective
streetlights within 3 working days from date of report. We are operating at 60%
of our capacity and are having difficulty filling three vacant positions. Until we
are fully staffed, the priority will continue to be the timely repair of the traffic
signals.
2. Repair defective streetlights when reported (Ka`u, N. & S. Kohala, and Hamakua)
within 7 working days 85% of the time.
This goal was not met. Processed 18 out of 129, or 14% of the reported defective
streetlights within 7 working days from date of report. We are operating at 60%
of our capacity and are having difficulty filling three vacant positions. Until we
are fully staffed, the priority will continue to be the timely repair of the traffic
signals.
3. Investigate and resolve traffic signal complaints within 3 working days 95% of the
time.
This goal was not met. Processed 180 out of 192, or 94% of the reported traffic
signal problems/complaints within 3 working days from date of report. 1%
short of meeting our goal due to difficulty in filling vacancies.
Traffic Signs & Markings
Complete work orders for new traffic control devices within 3 months 85% of the
time.
This goal was met. Completed 23 out of 26, or 88% of the work orders for new
traffic control devices within 3 months from date of receipt.
2. Complete maintenance work orders within 3 months 85% of the time.
This goal was met. Processed 153 out of 175, or 87% of the maintenance work
orders within 3 month from date of receipt.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
TRAFFIC DIVISION
Complete work orders to fabricate traffic control signs within 1 month 85% of the
time.
This goal was met. Completed fabrication of 20 out of 20, or 100% of the traffic
control signs within 1 month from date of receipt.
4. Stripe or restripe 120 miles of traffic pavement markings.
Our six-month interim goal of striping or restriping 60 miles of traffic pavement
markings was met as we completed 68.5 miles to date. We anticipate meeting
our final goal of 120 miles by the end of the fiscal year.
5. Install 3,000 new or replacement raised pavement markers.
This goal was met. Installed or replaced a combined 3,627 raised pavement
markers.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
...
HIGHWAY MAINTENANCE DIVISION
1. Continue the islandwide in-house resurfacing program and resurface a total of 35
miles.
For July to December 2005, we resurfaced 3.38 miles of various County roads:
South Hilo
North Hilo/Hamakua
North/South Kohala
North/South Kona
Ka`u
Puna
None completed during this time
None completed during this time
None completed during this time
3.38 miles
None completed during this time
None completed during this time
We anticipate meeting our goal of 35 miles.
2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per
operator/equipment per workday and the goal of a five-week cycle per district.
For July to December 2005, our grass cutting cycles were completed as follows:
South Hilo 3 to 6 weeks
North Hilo/Hamakua 7 weeks
North/South Kohala 2 to 4 weeks
North/South Kona 6 weeks
Ka`u 6 weeks
Puna 3 to 4 weeks
Additional information:
Complaints from Public:
Six Month Progress Report on Program Objectives for FY 2005-06 4
Received
Completed
Pendine
South Hilo
501
481
20
North Hilo/1-lamakua
49
49
0
North/South Kohala
32
29
3
North/South Kona
211
103
108
Ka`ii
15
14
1
Puna
115
92
23
923
768
155
Six Month Progress Report on Program Objectives for FY 2005-06 4
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Miles of Roads Maintained:
907.20
Requests from Realtors (Regarding Maintenance of County Roadways):
All Districts
679
Six Month Progress Report on Program Objectives for FY 2005-06 5
Miles
South Hilo
276.43
North Hilo
33.94
Hamakua
67.34
North Kohala
27.86
South Kohala
100.01
North Kona
126.02
South Kona
26.61
Ka`u
60.60
Puna
188.39
907.20
Requests from Realtors (Regarding Maintenance of County Roadways):
All Districts
679
Six Month Progress Report on Program Objectives for FY 2005-06 5
PUBLIC WORKS
TRAFFIC DIVISION
Administration
Revise/Amend Chapter 24, Vehicles and Traffic, of the Hawaii County Code, subject
to divisional responsible changes, within 90 days 90% of the time.
This goal was not met. Completed 0 out of 2, or 0% of the amendments to the
Traffic Schedules section of Chapter 24 of the Hawaii County Code within 90
calendar days. Failure to meet our goal was a result of unanticipated delays and
personnel shortfalls. We will continue to strive to meet our goal in future years.
Administration is proposing a Code amendment to extend the Director's
empowerment for temporary authority from 90 days to 180 days. Hence, our
goal will be changed to reflect completion within 180 days 100% of the time.
2. Establish public awareness and information concerning traffic and roadway
compliance.
This goal was met. Continued with our Traffic Education Program by renewing
our contract for the Pedestrian Safety Education Program (bookeovers) and the
Halloween Hot Dot Program (reflective stickers). This program will be
expanded in the future to address driver behavior through an anti -aggressive
driving campaign.
3. Coordinate and participate in the State/FHWA Statewide Transportation
Improvement Programs.
This goal was not met. Postponed plans to pursue funding for the establishment
of a traffic control center. Although this may be a goal to strive for in the future,
staffing limitations restricts its implementation at this time.
Engineering and Design
Review construction plans, traffic studies, change of zones, variances, etc., within 10
working days 85% of the time.
This goal was met. Reviewed 162 out of 173, or 94% of the construction plans,
traffic studies, change of zones, variances, etc. within 10 working days from date
of receipt.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
TRAFFIC DIVISION
2. Investigate and resolve complaints and requests for new traffic control devices,
including appropriate traffic studies within 90 days 90% of the time.
This goal was not met. Resolved 70 out of 89, or 79% of the complaints and
requests for new traffic control devices within 90 days from date of receipt.
Investigations were conducted by the Supervising Traffic Technician. Due to
staffing shortfalls, this position is helping out by carrying out the duties of the
former Traffic Investigator. Complaints and requests were prioritized and
resolved based on conditions requiring attention.
Review and approve road closure permit applications within 5 working days 95% of
the time.
This goal was not met. Reviewed and commented on 88 out of 108, or 81% of the
road closure permit applications within 5 working days from date of receipt. All
road closure permit reviews and approvals were completed in a timely manner,
although not reflected here. To properly and efficiently manage the
responsibilities placed on the Division prioritizing was a necessity. Any road
closure permits submitted months in advance were typically placed on lower
priority, but were processed and submitted in a reasonable time with respect to
the event date(s). This practice enabled us to free up valuable time for more
pressing matters, while still ensuring a relatively timely response to the road
closure permits.
Traffic Signal & Street Light
1. Repair defective street lights when reported (S. Hilo, N. Hilo, Puna, N. & S. Kona)
within 3 working days 85% of the time.
This goal was not met. Repaired 1,081 out of 1,736, or 62% of the reported
defective streetlights within 3 working days from date of report. We are
operating at 40% of our capacity and are in the process of filling three vacant
positions. Until we are fully staffed, the priority will continue to be the timely
repair of the traffic signals.
2. Repair defective street lights when reported (Ka`u, N. & S. Kohala & Hamakua)
within 7 working days 85% of the time.
This goal was not met. Processed 457 out of 610, or 75% of the reported
defective streetlights within 7 working days from date of report. We are
operating at 40% of our capacity and are in the process of filling three vacant
positions. Until we are fully staffed, the priority will continue to be the timely
repair of the traffic signals.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
..
TRAFFIC DIVISION
3. Investigate and resolve traffic signal complaints within 3 working days 95% of the
time.
This goal was met. Processed 446 out of 469, or 95% of the reported traffic
signal problems/complaints within 3 working days from date of report.
4. Complete 50% of the conversion of incandescent amber signals to L.E.D.s, part of
Traffic Division's Energy Conservation Program.
This goal was completed. Completed conversions of all incandescent ambers to
L.E.D.s in FY 04-05.
Traffic Signs & Markings
1. Complete work orders for new traffic control devices within 3 months 85% of the
time.
This goal was met. Completed 91 out of 106, or 86% of the work orders for new
traffic control devices within 3 months from date of receipt
2. Complete maintenance work orders within 3 months 85% of the time.
This goal was met. Processed 720 out of 788, or 91 % of the maintenance work
orders within 3 month from date of receipt.
3. Complete work orders to fabricate traffic control signs within 1 month 85% of the
time.
This goal was not met. Completed fabrication of 1,826 out of 2,274, or 80% of
the traffic control signs within 1 month from date of receipt. Operating at 93%
of our capacity, our goal was missed by 5%. Work was prioritized, leaving
lesser jobs to be completed as time permitted.
4. Stripe or restripe 120 miles of traffic pavement markings.
This goal was met. Striped or restriped 183.3 miles of traffic pavement
markings.
5. Install 3,000 new or replacement raised pavement markers.
This goal was met. Installed or replaced a combined 10,821 raised pavement
markers to meet the requirements of several major projects such as, but not
limited to Saddle Road and Napoopoo Road.
Final Status Report on Program Objectives for FY 2004-05
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
1. Continue the islandwide in-house resurfacing program and resurface a total of 35
miles.
This goal was met. We resurfaced 42.35 miles of various County roads:
South Hilo
7.29 miles
North Hilo/Hamakua
8.12 miles
North/South Kohala
4.02 miles
North/South Kona
1.70 miles
Ka`u
4.93 miles
Puna
16.29 miles
2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per
operator/equipment per workday and the goal of a five-week cycle per district.
This goal was not met. Our grass cutting cycles were completed as follows:
South Hilo
3 to 6 weeks
North Hilo/Hamakua
7 weeks
North/South Kohala
2 to 4 weeks
North/South Kona
6 weeks
Ka`u
6 weeks
Puna
5 weeks
Unexpected emergencies, unforeseen weather conditions and major equipment
breakdowns contributed to longer cycles in some districts. We will continue to
strive towards meeting our target of a five-week cycle.
Additional information:
Complaints from Public:
Final Status Report on Program Objectives for FY 2004-05 4
Received
Completed
Pending
South Hilo
733
699
34
North Hilo/Hamakua
79
79
0
North/South Kohala
79
76
3
North/South Kona
403
316
87
Ka`u
15
15
0
Puna
137
128
9
1,446
1,313
133
Final Status Report on Program Objectives for FY 2004-05 4
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Miles of Roads Maintained:
907.20
Requests from Realtors (Regarding Maintenance of County Roadways):
All Districts 1,158
Final Status Report on Program Objectives for FY 2004-05 5
Miles
South Hilo
276.43
North Hilo
33.94
H8m5kua
67.34
North Kohala
27.86
South Kohala
100.01
North Kona
126.02
South Kona
26.61
Ka`u
60.60
Puna
188.39
907.20
Requests from Realtors (Regarding Maintenance of County Roadways):
All Districts 1,158
Final Status Report on Program Objectives for FY 2004-05 5
S 7�GW7�GR FUND
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
1. Submit bills to the Environmental Management Commission and the County Council
to implement pretreatment regulations and initiate capacity assessment fees.
• No progress of implementing pretreatment regulations
• Initiating capacity fees has been put on hold pending implementation of
comprehensive impact fees currently being proposed by Planning
Department
2. Complete planning and design for 3 Improvement District projects: 1) North Kona
Sewer Extension, 2) Kilohana Subdivision Collector Sewer, and 3) Puainako Sewer
Extension.
The Technical Services Section has assumed responsibility for these projects.
Study for North Kona Improvement District is currently in progress.
Kilohana Improvement District Implementation Study phase is in progress.
Puainako Implementation Study phase was not completed. The project was
terminated due to findings that indicate that this project will forestall
nearshore sewer projects due to unavailable plant capacity.
3. Complete planning and design for 5 Capital Improvement projects: 1) Kealakehe
Effluent Reuse Phase Il, 2) Queen Liliuokalani Large Capacity Cesspool
Replacement, 3) Kalaniana`ole Collector Sewer Phase II, 4) Naalehu Large Capacity
Cesspool Replacement, 5) Honokaa Large Capacity Cesspool Replacement.
The Technical Services Section has assumed responsibility for these projects.
• Kealakehe Effluent Reuse Phase II — The project to install a distribution
system and storage reservoir for recycled water is currently on hold pending
completion of negotiations with Rutter Development on providing R-1 Water
to their Kohanaiki project.
• Queen Lili`uokalani Large Capacity Cesspool Replacement — Preliminary
Engineering Report is currently in progress.
• Kalaniana`ole Collector Sewer Phase II — Design is currently at 90%
completion.
• Na`alehu and Pahala Large Capacity Cesspool Replacement — Preliminary
Engineering Report is currently in progress.
• Honoka`a Large Capacity Cesspool Replacement — Preliminary Engineering
Report is 90% complete.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
4. Complete construction of 4 CIP projects: 1) Kealakehe Wetlands Pilot Cell, 2)
Kealakehe Effluent Reuse Phase I, 3) Kalaniana`ole Interceptor Sewer Rehabilitation
Phase 1I, and 4)Komohana Heights Large Capacity Cesspool Replacement.
The Technical Services Section has assumed responsibility for these projects.
• Kealakehe Wetlands Pilot Cell — This project was cancelled since studies by
two independent consultant firms have reached the same conclusion that the
use of wetlands to provide re -use water from the facility is not feasible.
• Kealakehe Effluent Reuse Phase I — The project to install an effluent
treatment and distribution system is currently on hold pending completion of
negotiations with Rutter Development on providing R-1 Water to their
Kohanaiki project.
• Kalaniana`ole Interceptor Sewer Rehabilitation Phase II — Design is
currently at 90% completion.
• Komohana Heights Large Capacity Cesspool Replacement— design
documents are 90% complete.
Renew NPDES permits for the Hilo and Kulaimano Wastewater Treatment Plants
while ensuring no permit violations.
• Permit for Kulaimano WTP was renewed and became effective 5/13/05.
• Permit application for renewal of Hilo WTP was submitted to State
Department of Health and we are currently holding an administrative
extension of the previous permit.
6. Eliminate large capacity cesspools at Banyan, Kolea and Onekahakaha Sewage Pump
Stations and Old Kona Airport.
• Completed on 10/24/05.
7. Complete Geographical Information System to provide digital information on the
County's Wastewater System in a readily available manner.
• Contract for development of a basic electronic database system was
completed. The Technical Services Section has assumed responsibility for
this system in the long term. Presently, as the transition moves forward the
Wastewater Division is the source for GIS information until the Technical
Services Section is able to get a full-time GIS Technician.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
1. Maintain Preventable Sewage Spills to less than 3 per year.
• There have been no reportable sewage spills to date this fiscal year.
2. Obtain acceptable ratings from Department of Health for at least 60% of our total
number of facilities.
• We have had only one inspection performed by the Department of Health
this fiscal year and received an "unacceptable" rating due in large part to the
continued use of the temporarily approved seepage pit for wastewater
disposal and delays in initiating reuse projects.
3. Maintain laboratory quality control.
• Our laboratory has successfully completed the annual EPA quality control
assessment.
4. Complete budgeted Equipment Replacement Projects.
• No projects were completed in the last six months. Design work has moved
forward.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
1. Submit bills to the Environmental Management Commission and the County Council
to implement pretreatment regulations and initiate capacity assessment fees.
• Ordinance related to capacity assessment fees has been approved by the
Environmental Management Commission.
• A Consulting Engineering firm is currently working on modification of
Chapter 21 of the Hawaii County Code to implement Pretreatment
Regulations.
2. Complete planning and design for 3 Improvement District projects: 1) North Kona
Sewer Extension, 2) Kilohana Subdivision Collector Sewer, and 3) Puainako Sewer
Extension.
• Responsibility for these projects has been transferred to the Technical
Services Section
3. Complete planning and design for 4 Capital Improvement projects: 1) Komohana
Heights Collector Sewer, 2) Kealakehe Effluent Reuse Phase II, 3) Queen
Lili`uokalani Large Capacity Cesspool Replacement, and 4) Kalaniana'ole Collector
Sewer Phase II.
• Responsibility for these projects has been transferred to the Technical
Services Section
4. Complete construction of 3 CIP projects: 1) Kealakehe Wetlands Pilot Cell, 2)
Kealakehe Effluent Reuse Phase I, and 3) Kalaniana`ole Interceptor Sewer
Rehabilitation.
• Responsibility for these projects has been transferred to the Technical
Services Section
5. Renew NPDES permits for the Hilo, Papaikou and Kulaimano Wastewater Treatment
Plants while ensuring no permit violations.
Hilo WWTP — Application for renewal of the permit has been completed and
submitted to DOH
Papaikou WWTP — Final Permit issued by DOH.
Kulaimano WWTP — Final Permit issued by DOH.
Final Status Report on Program Objectives for FY 2004-05
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
6. Eliminate large capacity cesspools at Banyan, Kolea and Onekahakaha Sewage Pump
Stations and Old Kona Airport.
• Work has been completed.
7. Implement Geographical Information System to provide digital information on the
County's Wastewater System in a readily available manner.
• Final training was conducted in February 2005. We are in the process of
populating the database with current data.
Final Status Report on Program Objectives for FY 2004-05
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
1. Maintain Preventable Sewage Spills to less than 5 per year.
• One Preventable Sewage Spills
Obtain acceptable ratings from Department of Health for at least 60% of our total
number of facilities for FY 04-05.
• The County facilities have not been inspected by the DOH during this period.
3. Maintain laboratory quality control for FY 04-05.
• Satisfactory.
4. Complete budgeted Equipment Replacement Projects for FY 04-05.
• Design of HWWTP Coating Rehabilitation in progress by a Consultant.
• Design of HWWTP Boiler in progress by a Consultant.
• King Kamehameha SPS Renovation project in progress.
Final Status Report on Program Objectives for FY 2004-05
24
7C: M l�G' J� CRY 1S' J N D
PARKS & RECREATION
..
CEMETERY FUND
1. Conduct maintenance and repair activities.
Maintenance and repair activities have been conducted daily.
2. Complete at least one improvement project by June 30, 2006.
The Department of Public Works will assist with paving the roadways
surrounding `Alae Cemetery in January.
Six Month Progress Repon on Program Objectives for FY 2005-06
PARKS & RECREATION
CEMETERY FUND
1. Conduct maintenance and repair activities.
Objective achieved. Maintenance and repair activities have been conducted
daily.
2. Complete at least one improvement project by June 30, 2005.
Objective not achieved. Repaving of the roadway was postponed to fiscal year
2005-06.
Final Status Report on Program Objectives for FY 2004-05
25
1IKEWY FUND
PARKS & RECREATION
BIKEWAY FUND
1. Complete Phase I construction of the Waimea Trails and Greenways Project by
June 30, 2006.
Objective will not be achieved by June 30, 2006. Construction is anticipated to
begin in October 2007.
2. Conduct one recreational bike activity in each of 5 recreational districts by
June 30, 2006.
As of December 31, recreational bike activities were held in three out of five
districts — S Hilo, Puna/ Ka`u,
N/S Kohala.
S Hilo District
1. Waiakea Uka
Hike/Bike/Picnic
40 participants
2. Pu`u`eo
Hike/Bike/Picnic
11 participants
3. Hilo Armory
Hike/Bike
16 participants
Puna/Ka`u
1. Pahoa
HikeBike
10 participants
N/S Kohala
1. Kohala
Hike/Bike #1
19 participants
2. Kohala
Hike/Bike #2
17 participants
3. Waikoloa
Hike/Bike Fall
16 participants
4. Waikoloa
Hike/Bike Winter
17 participants
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
BIKEWAY FUND
1. Begin the construction phase of the Waimea Trails and Greenways Project by
June 30, 2005.
Objective will not be achieved by June 30, 2005. Construction is anticipated to
begin in October 2006.
2. Conduct one recreational bike activity in each of 5 recreational districts by
June 30, 2005.
Objective partially achieved. Recreational bike activities were held in three out
of five districts — S Hilo, N/S Kohala and Puna.
Final Status Report on Program Objectives for FY 2004-05
26
BEAUTIFICATION FIND
PUBLIC WORKS
BEAUTIFICATION FUND
1. Continue to initiate two roadside planting projects every year.
We anticipate meeting this goal. Rainbow shower trees (14) were purchased and
will be planted along the Hilo Bayfront by an Eagle Scout, as part of his Boy
Scout project.
2. Continue to plant or replant a minimum of 10 trees each year.
We anticipate meeting this goal. Shower trees (14) will be planted along Hilo
Bayfront. We also contracted tree removal services for (2) termite infested trees
at Keawe Street and Waianuenue Ave intersection in August 2005.
Enhance and continue the existing Litter Pick-up Along County Roads Program with
the Highways Division of the Department of Public Works.
Renewed rubbish removal contracts for Puako Beach Road and Pahoa Village
areas. Purchased trash bags for Public Works Highway Division Litter Pick-up
Along County Roads Program for South Hilo, Kohala, Ka'n and Puna Road
Districts.
Six Month Progress Report on Program Objectives for FY 2005-06
PUBLIC WORKS
BEAUTIFICATION FUND
1. Continue to initiate two roadside planting projects every year.
This goal was met. Parks and Recreation crews completed the planting of Teddy
Bear Palm trees, which were purchased last fiscal year, at the Hilo Municipal
Golf Course to enhance the roadside view. P&R also purchased and planted
fifteen (15) Hawaiian Kou trees at Kamehameha Avenue and Ponahawai Street
and three (3) Hyophorbe Indica Palm trees at Kamehameha Avenue.
During the second half of the fiscal year, four (4) Manila Palm trees were
purchased by Parks and Recreation and planted at the Pahoa Neighborhood
Park by volunteers.
Planting of the fifty-two (52) palm trees purchased last fiscal year for the
county's Akolea Road right-of-way project were completed by August 2004 with
the assistance of Public Works road crews.
2. Continue to plant or replant a minimum of 10 trees each year.
This goal was met. During the first six months of this fiscal year, more than
seventy -rive (75) Palm trees and Hawaiian Kou trees were planted. Parks and
Recreation purchased and planted eight (8) Zamia Fufuracea trees in planters
surrounding covered area near Aupuni Street side entrance to Aupuni Center
Conference Room.
During the second half of the fiscal year, Parks and Recreation replaced a
vandalized Gardenia Tree at Kamehameha Avenue.
3. Enhance and continue the existing Litter Pick-up Along County Roads Program with
the Highways Division of the Department of Public Works.
This goal was met. The fiscal year 2004-2005 bid contracts for Rubbish Removal
was awarded to provide refuse containers in an effort to control roadside trash
at the Puako Beach Road and Pahoa Village areas with effective starting date of
July 1, 2004. We planned to purchase more trash receptacles for Kona district
and other districts, however, we postponed the purchase until we find a different
specification for these receptacles that is more durable than the previous
purchases (damaged too easily by vandalization, etc.). We continue to provide
trash bags, safety vests, and other materials or supplies as needed for community
litter pick-up groups to use in this program.
Final Status Report on Program Objectives for FY 2004-05
27
DISPOSAL FUND
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Investigate all vehicle incident reports forwarded from the County police department
within seven (7) days.
Investigated 90% of all complaints within 7 days of receipt of incident reports
from County Police, and the remaining 10% within 15 days.
2. Coordinate removal from public access roadways those vehicles classilied as
abandoned/derelict.
Received 612 vehicle incident reports forwarded from the County Police
Department, of which 137 vehicles could not be found at reported locations. A
total of 475 vehicles were towed to County Salvage Facilities. 280 vehicles were
removed from West Hawaii to the Kealakehe/Kailua Salvage Facility, and 195
vehicles were removed from East Hawaii to the Hilo Salvage Facility.
In addition, we received over 80 applications under the Derelict Vehicle Amnesty
Program. 36 vehicles were actually towed to County Salvage Facilities. 12
vehicles were removed from West Hawaii to the Kealakehe/Kailua Salvage
Facility, and 24 vehicles were removed from East Hawaii to the Hilo Salvage
Facility.
3. Process and recycle all derelict vehicles in compliance with Department of Health
requirements.
No violations at either of the County scrap metal processing and recycling yards
for derelict or abandoned vehicles.
4. Monitor Salvage Facility operations contract for the processing and shipment of scrap
metal.
Scrap metal contractor removed 3,437 tons from Hilo and 3,293 tons from Kona
or a total of 6,730 tons for the first half of fiscal year 05-06.
5. Coordinate the removal, recycling and/or re -use of used tires for beneficial use.
Contract was recently awarded and tire recycling and/or re -use has begun.
There were no recycled tires to report for the first half of the fiscal year.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
1. Investigate all vehicle incident reports forwarded from the County police department
and to dispose of those vehicles classified as abandoned/derelict.
Received 1,719 vehicle incident reports forwarded from the County police
department, of which 287 vehicles could not be found at reported location. A
total of 1,432 vehicles were towed to County Salvage Facilities. 847 vehicles were
removed from West Hawaii to the Kealakehe/Kailua Salvage Facility and 585
vehicles were removed from East Hawaii to the Hilo Salvage Facility.
2. Conduct an auction sale of vehicles stored at each impound lot.
Did not conduct an auction sale of abandoned vehicles during this fiscal year.
3. Monitor contract for the processing and shipment of scrap metal to an off -island
metal recycling operation.
Scrap metal contractor removed 5,941 tons from Hilo and 3,372 tons from Kona,
or total of 9,313 tons during fiscal year 04-05.
An Additional 2,149 tons of scrap metal was diverted from the landfills by
allowing the use the County facilities to process scrap metal for contractors (Hilo
Hospital and Kona Hotel demolitions) at no cost to the County. Of this, 1,024
tons was processed in Hilo and 1,125 tons were processed in Kona.
4. Coordinate the removal and recycling of used tires as crumb rubber and/or
construction materials.
The County has coordinated the removal of used tires, for recycling on the
mainland. 168 tons were shipped this year.
5. Investigate all complaints within 7 days.
Investigated 90% of all complaints within 7 days of receipt of incident reports
from County police and the remaining 10% within 15 days.
Final Status Report on Program Objectives for FY 2004-05
28
S O UD WAS --)TE---,/, FUND
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
1. To continue implementation of proposed actions identified in the Update to the
Integrated Solid Waste Management Plan for the County of Hawaii.
Currently implementing the "Five (5) - Year Solid Waste Management Plan
Outline — November, 2002" as a guide to achieve the goals as recommended in
the Update to the Integrated Solid Waste Management Plan.
2. To design and construct the East Hawaii Regional Sort Station.
Design was completed. Construction plans and specifications (bid documents)
were advertised, and a tentative award is currently waiting for County Council
action to provide the funding shortfall.
3. To close the South Hilo Sanitary Landfill when it reaches capacity in accordance with
USEPA and State of Hawaii Department of Health standards.
Pending the Department of Health approval of permit modification, deferred for
2-4 years, possibly more with good management practices. The Division
submitted a permit application to the Department of Health to utilize existing
airspace by changing the slope of the existing South Hilo Sanitary Landfill
without exceeding the current approved footprint (horizontal expansion) or
exceeding the current limited height of 196 ft. above sea level (vertical
expansion).
4. To initiate repairs and enhancement services at all County transfer stations.
Lack of a Division -managed maintenance staff limited the amount of repairs
performed at all transfer stations. Vandalism and abuse (including arson)
continue to threaten the daily status of these facilities. Minor repairs were
performed in order to maintain limited services and protect public health and
safety. Repairs to the Waimea chutes are scheduled for January 2006. With the
addition of an in-house engineer, other repairs are forthcoming.
The Division expects to award a bid in January 2006 to make some
enhancements to several transfer stations utilizing the CDBG grant and other
budgeted funds. This work should begin in April 2006 at Wai`ohinu, Glenwood,
and Pahoa transfer stations.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
5. Fleet Maintenance.
a) To repair and maintain our heavy truck tractor fleet on a timely basis by
continuing daily maintenance checklists for timely identification of problems.
County has a contract with a vendor to provide limited night maintenance
service for the truck tractors on an "as needed" basis.
Additionally, the Division has requested maintenance staff to provide
preventative maintenance and emergency repair of all Division light and
heavy equipment.
b) To continue a daily maintenance checklist on our compactor pick-up truck fleet.
County has a contract with a vendor to provide night maintenance service
on compactor trucks on an "as needed" basis.
Additionally, the Division has requested maintenance staff to provide
preventative maintenance and emergency repair of all Division light and
heavy equipment.
c) To continue a daily maintenance checklist on our heavy equipment and re-
establish the functional daily required maintenance.
The Division is responsible for operating and maintaining twenty-four (24)
permitted solid waste management facilities and three (3) Division
Baseyards, maintaining two (2) inactive landfills and performance of island -
wide transportation of municipal solid waste three -hundred and sixty-two
(362) days a year.
The South Hilo Sanitary Landfill utilizes a 2003 Caterpillar D8 dozer and
2000 CAT 826G compactor and the West Hawaii Sanitary Landfill utilizes
a 2001 Caterpillar D8 dozer and 2003 CAT 826G compactor. The heavy
equipment is relatively young in age, however routine service on Division
equipment is being performed through Automotive Division. The Division
has requested a Division -managed maintenance staff to perform emergency
repairs and preventative maintenance per the manufacturer's recommended
guidelines.
State of Hawaii Department of Health Solid Waste Management Permit
requires that this equipment be operating during landfill operating hours.
Equipment malfunctions continue to threaten the Division's ability to
maintain service to the public and to comply with regulatory minimum
standards for the management of solid waste.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
.
SOLID WASTE FUND
d) To continue a recurring replacement schedule for our compactor trailers, and all
other vehicles in the fleet based on age and repair costs.
Ten (10) new 75 cubic yard refuse trailers are expected to be delivered this
Fiscal Year. Eight (8) refuse trailers are included in FY 2005-2006 budget
for replacement. Two (2) will be purchased as additional trailers to be put
into the general rotation of fleet to accommodate the increased volume.
Additionally, the Division has requested maintenance staff to provide
preventative maintenance and emergency repair of all Division light and
heavy equipment.
6. Expand greenwaste and organics diversion to produce a value-added compost product
for our island and provide greenwaste drop-offs island wide.
In the first half of FY05-06, 20,185 tons of green waste were processed into
mulch in East Hawaii, and 14,752 tons of green waste were processed into
mulch in West Hawaii. This amounts to a total of 34,937 tons of processed
green waste in the 18t half of the fiscal year that could have gone directly to the
landfills.
7. To continue post closure maintenance and monitoring of Kailua and old Waimea
landfills.
The County contracts with a vendor to provide monitoring, limited maintenance,
and subsurface fire suppression activities at the old Kailua Landfill. Additional
post closure monitoring and remediation will be required in order to comply
with State Department of Health/USEPA regulations.
A County contractor will perform monitoring and subsurface fire suppression
activities at the Waimea Landfill. It is being monitored by County personnel for
the presence of subsidence and signs of subsurface fires. A remedial action plan
will be submitted to the State Department of Health in the second half of the
fiscal year to address the ongoing subsurface fires and to comply with State
Department of Health/USEPA regulations.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
8. To continue and expand recycling education programs, the used residential motor oil
recycling program, the glass recycling program, and the diversion grant program.
A total of 2,691 tons of paper and 123 tons of used cooking oil were diverted
from the County landfills during the lst half of the current fiscal year.
A total of 183 tons of glass was diverted from County landfills during the 1't half
of the current fiscal year.
Bi -annual residential household hazardous waste collections were held in
December 2005 in both Hilo and Kona. A total of 49 tons of household
hazardous waste was collected. The next collections will be in June 2006.
The diversion rate for the first half of the fiscal year is approximately 29%. New
non -HI 5 glass bins have been placed at 14 of the island's transfer stations (soon
to be extended to Wai`ohinu) and mixed recycling bins are now at 6 transfer
stations. New signage has been provided and more signage underway for all
recycling bins at transfer stations.
Kea`au Recycling & Reuse Center continues to operate successfully with average
monthly tonnage diverted of 140-150 tons.
Kona Recycles @ Kealakehe: One more site improvement will be implemented
in January to transition to a 3 -stream collection: non HI 5 glass, segregated
corrugated cardboard, and "mixed" collections consisting of all other paper
fibers, plastics 41& #2, and metal cans. The site is permitted by DOH to receive
cardboard and paper fibers from businesses as well as households.
The Recycling section's new information line for Solid Waste and Recycling —
961-5044 is working out well. The cinema ad is now playing at Wallace
Consolidated Theaters and the 30 -second cable TV ad featuring a new recycling
song performed by Hilo High School performing arts students has been playing
since Thanksgiving and is well received. The music jingle is also playing on
some of our radio spots. Compucycle has expanded to include collections of
TVs, VCRs and home entertainment equipment. The Kona event is on January
21st and the next Hilo event will be May 20th (likely at the Aupuni Center).
9. To support the implementation of the state's Beverage Container Deposit fee system
and develop redemption centers for the public.
Bottle Bill Status: Are of Hilo is currently operating redemption centers at nine
(9) of our rural transfer stations (Waimea, Kea`au, Kailua-Kona, Hilo,
Wai`ohinu, Puako, Keauhou, Haw!, and Pahoa). According to data provided by
DOH, the Big Island's recovery rate for the 1st nine months of this program
(Jan. thru Nov. 2005) is 66%, while the statewide recovery rate is 57%.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
10. To install security fencing at all County transfer stations.
The Division is on track to install access gates at Wai`ohinu, Glenwood, and
Pahoa this year.
11. Achieve full staffing for all Solid Waste Division positions and provide incentives for
optimizing personnel efficiency.
The Division and Department are continuing efforts to fill all vacant Division
positions. The Division's efforts to identify additional needs and maximize
existing resources are ongoing. As the Division is responsible for providing daily
service, absences continue to adversely affect the Division's ability to maintain
minimum levels of service.
12. To acquire trained and qualified safety personnel for implementation of safety and
educational training programs and a medical monitoring program for all Solid Waste
Division employees.
Safety and education training programs are extremely limited. The Division has
three (3) baseyards located throughout the County. The West Hawaii Sanitary
Landfill contract operator, Waste Management of Hawaii, Inc., continues to
provide ongoing safety and educational training to County landfill personnel
operating at that facility. The Division has requested that specialized staff (i.e.
Safety Coordinator) be provided to address worker and public health and safety
issues at County solid waste management facilities, review changes in applicable
industrial and occupational safety regulations and to manage the Division's
medical monitoring program.
Six Month Progress Report on Program Objectives for FY 2005-06
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
1. To continue implementation of proposed actions identified in the updated Integrated
Solid Waste Management Plan for the County of Hawaii.
Currently implementing the "Five (5) - Year Solid Waste Management Plan
Outline — November, 2002" as a guide to achieve the goals as recommended in
the updated integrated solid waste management plan.
2. To design and construct the East Hawaii Regional Sort Station (EHRSS).
Construction plans and specifications (bid documents) have been prepared. As a
result of County Council actions, the EHRSS Re -Load building (including scale
house) has been moved from the proposed EHRSS bid documents to the Waste
Reduction Technology Facility (WRTF) Request For Proposal (RFP). The
County received WRTF proposals which were rejected as not in the best interest
of the County. Issuance of the EHRSS bid documents, with the Re -Load
building and scale house as part of the bid is expected in Fall, 2005. The
Department continues on the path of construction and operation for this critical
facility.
3. To close the South Hilo Sanitary Landfill when it reaches capacity in accordance with
USEPA and State of Hawaii Department of Health standards.
Deferred until FY 2005-2006 since recent study estimates that landfill capacity
will not be reached until 2006. The Division completed a Capacity Analysis
Study to determine the feasibility of performing a vertical expansion of the
South Hilo Sanitary Landfill. The Division began the process of application to
the State Department of Health to modify the current permit, to allow steeper
slopes, and thereby gaining airspace.
4. To continue replacing chutes and screens at certain transfer stations and enhance
selected transfer stations as convenience centers to receive recyclables.
Lack of a Division -managed maintenance staff limited the amount of repairs
performed at all transfer stations. Minor repairs were performed in order to
maintain limited services and protect public health and safety. The majority of
the transfer stations have been neglected and several transfer stations pose a
potential serious risk to public health and safety. Vandalism and abuse
(including arson) continue to threaten the daily status of these facilities.
The Division has contracted for basic repairs for the Wai`ohinu, Glenwood,
Kalapana, Pahoa, and Papa`ikou transfer stations.
Final Status Report on Program Objectives for FY 2004-05
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
5. Fleet Maintenance.
a) To repair and maintain our heavy truck tractor fleet on a timely basis by
continuing daily maintenance checklists for timely identification of problems.
Received three truck tractors in May 2005. Current budget year provides
for lease of an additional six truck tractors. County has a contract with a
vendor to provide limited night maintenance service for the truck tractors
on an as needed basis. Additionally, the Division has requested maintenance
staff to provide for preventative maintenance and emergency repair of all
Division light and heavy equipment.
b) To continue a daily maintenance checklist on our compactor pick -tip truck fleet.
Received three compactor trucks and four compactor pickup trucks.
County has a contract with a vendor to provide night maintenance service
on compactor trucks on an as needed basis. Additionally, the Division has
requested maintenance staff to provide for preventative maintenance and
emergency repair of all Division light and heavy equipment.
c) To continue a daily maintenance checklist on our heavy equipment and re-
establish the functional daily required maintenance.
The South Hilo Sanitary Landfill utilizes a 2003 Caterpillar D8 dozer and
2000 CAT 826G compactor and the West Hawaii Sanitary Landfill utilizes
a 2001 Caterpillar D8 dozer and 2003 CAT 826G compactor. The heavy
equipment is relatively young in age, however routine service on Division
equipment is being performed through Automotive Division. The Division
has requested a Division -managed maintenance staff to perform emergency
repairs and preventative maintenance per the manufacturer's recommended
guidelines.
State of Hawaii Department of Health Solid Waste Management Permit
requirements require that this equipment be operating during landfill
operating hours.
d) To continue a recurring replacement schedule for our compactor trailers and all
other vehicles in the fleet based on age and repair costs.
Eleven new Wilkens 75 cubic yard refuse trailers were delivered in January.
Additionally, the Division has requested maintenance staff to provide for
preventative maintenance and emergency repair of all Division light and
heavy equipment.
Final Status Report on Program Objectives for FY 2004-05
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
e) To develop and maintain a preventative maintenance program for all solid waste
division equipment.
The Division is responsible for operating and maintaining twenty-four (24)
permitted solid waste management facilities and three (3) Division
Baseyards, maintaining two (2) inactive landfills and performance of island -
wide transportation of municipal solid waste three -hundred and sixty-five
(365) days a year. The Division currently has no internal maintenance staff
to maintain and repair facility infrastructure and equipment. Facilities
continue to degrade and may likely require closure. Equipment
malfunctions continue to threaten the Division's ability to maintain service
to the public and to comply with regulatory minimum standards for the
management of solid waste.
f) To design a maintenance facility to be constructed in FY 05-06 for our fleet in
conjunction with the East Hawaii Regional Sort Station.
The Division has consulted with the County's Automotive Division to
prepare a conceptual plan for construction of a Maintenance Facility.
Although the design has not been completed in conjunction with the East
Hawaii Regional Sort Station, the Division continues to pursue staff and
equipment to support existing operations.
6. Expand greenwaste diversion to produce a value-added compost product for our
island and provide greenwaste drop-offs island -wide.
The County has a contract with a vendor to mulch the green waste for both the
East and West sides of the island. During the first six months of the current
fiscal year, 11,369 tons of green waste was processed into mulch in East Hawaii
and 22,848 tons of green waste was processed into mulch in West Hawaii. This
amounts to a total of 34,217 tons of processed green waste. It is extremely likely,
were this program not in place, most of this greenwaste would have gone to one
of our landfills.
In addition, the County is currently planning implementation of an organics
diversion program, which will convert green waste into a high-grade compost as
well as provide for collection of cooking oil to begin a bio -diesel industry here.
Final Status Report on Program Objectives for FY 2004-05
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
7. To continue post closure monitoring of Kailua and old Waimea landfills.
The County has a contract with a vendor to provide monitoring, limited
maintenance and subsurface fire suppression activities at the old Kailua
Landfill. Additional post closure monitoring and remediation will be required
in order to comply with State Department of Health/USEPA regulations. The
Waimea Landfill is being monitored by County personnel for the presence of
subsidence and signs of subsurface fires. A remedial action plan will be
prepared and submitted to the State Department of Health in order to address
the ongoing subsurface fires and to comply with State Department of
Health/USEPA regulations.
To continue and expand recycling education programs, used residential motor oil
recycling program, glass recycling program, and the diversion grant program.
a. A total of 6,229 tons of paper and 247 tons of used cooking oil were diverted
from the County landfills during FY 2005.
b. A total of 1400.5 tons of glass was diverted from County landfills during FY
2005.
c. Residential household hazardous waste collection was held in December 2004
and June, 2005 in both Hilo and Kona. 86 tons of hazardous material was
removed from the Hilo and the Kona area in FY 2005.
9. To plan for the implementation of the state's Beverage Container Deposit fee system
and develop redemption centers for the public by January 1, 2005.
The County received funds from the State of Hawaii Department of Health to
provide for two new recycling positions (to support Bottle Bill activities only),
associated staff resources and services to establish redemption centers
throughout the Big Island. The County contracted with the Are of Hilo to
develop and operate redemption centers in Hilo, Kea`au, Kailua, Wai`ohinu,
Keauhou, Puako, Pahoa and Waimea. Hawaii County currently has the highest
redemption rate of all the Counties.
10. To install security fencing at four more transfer stations.
The Division has contracted for gating at the Wai`ohinu, Glenwood, Kalapana,
and Pahoa transfer stations. Once these are installed, we will continue with our
prioritized list of gating.
Final Status Report on Program Objectives for FY 2004-05
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
11. Achieve full staffing for all solid waste division positions and provide incentives for
optimizing personnel efficiency.
The Division and Department are continuing efforts to fill all vacant Division
positions. The Division's efforts to identify additional needs and maximize
existing resources are ongoing. As the Division is responsible for providing three
hundred and sixty five-day a year service, absences continue to adversely affect
the Division's ability to maintain minimum levels of service.
12. To continue safety and educational training programs for all employees.
Safety and education training programs are extremely limited due to the lack of
full time supervisory staff. The Division has three base yards located throughout
the County. Two of the three base yards were without a permanent supervisor
until November 2004. The West Hawaii Sanitary Landfill contract operator,
Waste Management of Hawaii, Inc. continues to provide ongoing safety and
educational training to County landfill personnel operating at that facility. The
Division has requested that specialized staff (i.e. Safety Coordinator) be
provided to address worker and Public health and safety issues at County solid
waste management facilities, review changes in applicable industrial and
occupational safety regulations and to manage the Division's medical monitoring
program.
Final Status Report on Program Objectives for FY 2004-05
GO U" COURSE FUN
PARKS & RECREATION
GOLF COURSE FUND
1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in April and September, weather permitting;
First phase completed. Greens were aerated in September -October. Second
phase scheduled for April.
b. verticut and de -thatch all greens in January, May and October, weather
permitting, or as needed;
Objective being achieved. First phase completed in October.
controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
Objective being achieved. Fertilizers and pesticides have been applied on a
monthly basis as needed.
d. controlling application of herbicide to greens, tees, stream beds, ditches and
course boundaries weekly, or as needed;
Objective being achieved. Herbicide has been applied monthly as needed.
e. daily mowing of greens;
Objective being achieved. Greens mowed on a daily basis.
f. mowing of tee tops every Thursday, weather permitting;
Objective being achieved. Tee tops mowed every Thursday.
g. mowing of fairways Monday through Friday, weather permitting;
Objective being achieved. Fairways mowed Monday through Friday.
h. Controlled application of pre -emergent herbicides to fairways in October,
December, February, April and June, weather permitting.
Objective not completed. Not necessary at this time.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
GOLF COURSE FUND
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
Objective being achieved.
b. club tournaments every six months;
Objective being achieved.
c. larger fundraising tournaments on an annual basis. Targeting, but not limited to
six fundraisers per fiscal year.
Objective being achieved.
3. Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
Objective being achieved. Inspections were done in July and October.
Applicable work orders have been submitted.
4. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
Objective being achieved. Equipment has been checked on a daily basis.
5. Restaurant, proshop, and driving range will be open everyday that the golf course is
open to the public at least 90% of the time.
Objective being achieved. All facilities have been open to the public 100% of the
time that course is open.
6. 80% of the service surveys received by golfers will be satisfactory or better.
Objective being achieved. 100% of surveys turned in during the first half of the
fiscal year have been satisfactory or better.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
GOLF COURSE FUND
7. By July 2005, 100% of employees requiring and requesting immunization will be
immunized.
Objective achieved. 100% of all employees requesting immunization have been
immunized.
8. 50% of all employees will have at least one training course.
Training courses have been scheduled for the months of March and May.
9. 100% of employees will be exposed to safety talks at least once per month.
Objective being achieved. Safety talks were scheduled every month and
conducted by Grounds Maintenance Supervisor.
Six Month Progress Report on Program Objectives for FY 2005-06
PARKS & RECREATION
GOLF COURSE FUND
Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in April and September, weather permitting;
Objective achieved. Aerification was completed in August due to weather.
Second phase was completed in May.
b. verticut and de -thatch all greens in January, May and October, weather
permitting, or as needed;
Objective achieved. Verticutting was completed in October, November and
May.
c. controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
Objective achieved. Fertilizers and pesticides were applied as needed.
d. controlling application of herbicide to greens, tees, stream beds, ditches and
course boundaries weekly, or as needed;
Objective achieved. Herbicide was applied on a regular basis.
e. daily mowing of greens;
Objective achieved. Greens were mowed on a daily basis.
f. mowing of tee tops every Thursday, weather permitting;
Objective achieved. Tee tops were mowed on a weekly basis.
g. mowing of fairways Monday through Friday, weather permitting;
Objective achieved. Fairways were mowed on a daily basis.
It. controlling application of pre -emergent herbicides to fairways in October,
December, February, April and June, weather permitting.
Objective not achieved. Unnecessary at this time.
Final Status Report on Program Objectives for FY 2004-05
PARKS & RECREATION
GOLF COURSE FUND
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
Objective achieved. Tee times were assigned on a daily basis.
b. club tournaments every six months;
Objective achieved.
c. larger fundraising tournaments on an annual basis. Targeting, but not limited to
six fundraisers per fiscal year.
Objective achieved. Fundraising tournaments were scheduled for the fiscal
year.
Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
Objective achieved. Inspections were done on a monthly basis.
4. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
Objective achieved. Daily inspections of maintenance equipment were done
regularly.
Final Status Report on Program Objectives for FY 2004-05
m
GEOTHERMAL
R�'�mCATION
R�VO .AN
FUN
PLANNING
GEOTHERMAL RELOCATION REVOLVING FUND
1. The Geothermal Relocation Revolving Fund shall be administered in an efficient and
responsible manner complying with all applicable ordinances and rules.
Objective being achieved. No claims Sled.
Six Month Progress Report on Program Objectives for FY 2005-06
PLANNING
GEOTHERMAL RELOCATION REVOLVING FUND
1. The Geothermal Relocation Revolving Fund shall be administered in an efficient and
responsible manner complying with all applicable ordinances and rules.
Objective achieved.
Final Status Report on Program Objectives for FY 2004-05
ol
HOUSING FUND
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Administration Division
Planning Branch
1. Coordinate technical and clearinghouse assistance to at least one developer or non-
profit organization on Housing and Community Development projects and programs
during the fiscal year.
The OHCD also provides technical assistance to not-for-profit homeless service
providers applying for the HUD homeless grant competitive process. With time
still available to submit applications for this competition, the OHCD has not yet
received a request for technical assistance.
2. Conduct at least two workshops to further Fair Housing within the County.
With April designated as Fair Housing month, the OHCD will be organizing two
(2) Fair Housing trainings for the general public, as well as two (2) trainings for
persons who are non-English speaking and/or Limited English Proficiency. The
general trainings will be scheduled during the month of April, and the more
targeted trainings will follow.
Technology Branch
1. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the LAN/WAN and other related automated systems within
the OHCD during the fiscal year.
The Administration Division upgraded the LAN/WAN hardware in 11/05 and
12/05, and upgraded the Section 8 software in 07105, 08/05 and 12/05.
Community Development Division
Community Development Block Grant (CDBG)
1. Solicit proposals from eligible entities for the 2006 CDBG program by January 2006.
Ongoing. Public hearings were held in Hilo, Kona, Pahoa, Honoka`a and Ka`u
in October, 2005. Proposal packets were available in October and the proposals
are due to the OHCD on January 12, 2006.
2. Prepare the annual Consolidated Action Plan and submit the Plan to HUD by
May 15, 2006.
No action. The Action Plan will be drafted in February, 2006.
Six Month Progress Report on Program Objectives for FY 2005-06
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Community Development Division (continued)
3. Implement, monitor, complete, and/or close CDBG projects in accordance with
program regulations.
Ongoing. Implementing 20 projects, 3 projects were completed, 9 homes are
being rehabilitated, and 10 projects are under construction.
4. By April 2006 the balance of CDBG funds in the federal treasury must be less than
one and a half times the yearly grant amount.
COMPLETED. The County's balance as of 12/30/05 is 1.49 times the yearly
grant amount.
5. Complete the reporting, monitoring, and audit requirements of CDBG program by
December 2005 for fiscal year ending June 2005.
COMPLETED. The Single Audit worksheets were submitted in August 2005
and the CAPER report was submitted to HUD in September, 2005.
HOME
1. Solicit project proposals from eligible entities for the 2006 HOME program by
January 2006.
Ongoing. Public hearings were held in Hilo, Kona, Pahoa, Honoka`a, and Ka`n
in October, 2005. Proposal packets were available in October and the proposals
are due to the OHCD on January 12, 2006.
2. Prepare the Program Description and submit the Description to the State's Housing
and Community Development Corporation of Hawaii (HCDCH) by May 15, 2006.
No action. The Program Description will be drafted in February, 2006.
Implement, administer, complete and close out HOME projects in accordance with
program regulations.
Ongoing. Implementing 3 projects (Kino`ole Elderly Housing Project, Hualalai
Elderly Housing Project Phase III, and the Tenant Based Rent Assistance
Projects).
Six Month Progress Report on Program Objectives for FY 2005-06
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Community Development Division (continued)
4. Complete the reporting, monitoring, and audit requirements of HOME program by
December 2005 for fiscal year ending June 2005.
COMPLETED. The Single Audit worksheets were submitted in August 2005
and the CAPER report was submitted to HUD in September, 2005.
Workforce Investment Act (WIA)
1. Plan and implement the Workforce Investment Act (WIA) Program, which includes
the Adult Services, Dislocated Worker Services, and Youth Services, in accordance
with program regulations by June 2006.
Ongoing. The Adult and Dislocated Worker Programs are being administered
by the State's Workforce Development Division. The youth services are being
provided by Goodwill Industries and the Department of Defense's About Face
Program.
2. Monitor the WIA service providers by June 2006.
Ongoing. The OHCD monitored the Adult and Dislocated Worker Programs in
September and December of 2005. The OHCD will be scheduling the
monitoring of the youth programs in February.
3. Solicit proposals from qualified vendors to provide youth services in FY 2005-2006,
in accordance with the WIA program by Sept 2005.
COMPLETED. The Youth Council selected Goodwill Industries and the
Department of Defense to provide youth program services.
4. Plan and implement the One -Stop Center operations in Hawaii County by June 2006.
COMPLETED. The OHCD has assumed the duties of the One -Stop Manager as
of October, 2005, and is currently implementing and coordinating services.
5. Coordinate and provide support to the Hawaii County Workforce Investment Board,
Hawaii County Youth Council and its subcommittees by June 2006.
Ongoing. The OHCD coordinates and supports the quarterly meeting of the
Board and Youth Council.
Six Month Progress Report on Program Objectives for FY 2005-06
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Community Development Division (continued)
6. Monitor two vendors on the Eligible Training Providers list in Hawaii County by
June 2006.
COMPLETED. Career Kokua monitored two providers in July and August,
2005.
7. Solicit proposals for interested vendors for the Eligible Training Providers list in
FY 2005-2006.
COMPLETED. All providers were approved and certified in July, 2005.
Development Division
1. Complete the rehabilitation of 10 existing housing units owned by low -and moderate
income persons through the Residential Emergency Repair Program by June 2006.
Zero units completed. Qualified one family.
Develop at least one housing project alone or in partnership with government
agencies or the private sector during the fiscal year.
Working with the Hawaii Island Community Development Corporation
(HICDC) on the Hualalai Elderly Housing Project, Phase III, and Kino`ole
Senior Housing Project.
3. Implement State Land Use and County employee/affordable housing requirements on
at least one developer during the fiscal period.
The OHCD continues to provide technical assistance to developers needing to
satisfy housing conditions imposed as a result of a Change of Zone application.
Affordable housing agreements have been executed with the following
developments:
• Kahaolino Partners, LLC (7-3-005:095, 085, 031) — Seven (7) credits
purchased from Developer Lava Kuakini, LLC
• Uluwehi Properties, LLC (7-5-017:021) — Two (2) affordable housing
units
Affordable housing conditions are in negotiation for the following developments:
• TSA Corporation (7-3-051:por. 060)
• CL&D Five, LLC (7-5-010:065)
• Westpro Development, Inc. (7-3-010:por. 003)
• Hanaula Village Partners, LLC (5-4-006:021 and 036)
• Wailuku Village, LLC (2-6-008:023)
Six Month Progress Report on Program Objectives for FY 2005-06
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Development Division (continued)
4. Select a master developer to develop the 268 acres in Waikoloa and to move forward
as an affordable housing project.
Tentatively selected UniDev, LLC, as the master developer. Conducted a
planning charrette and held various workshops for the Hawaii County Housing
Agency.
5. Provide technical assistance to at least one non-profit organization in applying for
other resources to develop affordable or special needs housing by June 2006.
Assisted the HICDC.
6. Apply for additional funding to implement projects.
The Development Division will apply for funding in January, 2006.
Existing Housing Division
1. Maintain a 99% utilization rate of HUD provided funding for Section 8 Housing
Choice Voucher Program.
Current utilization of 100% of HUD provided funding for Housing Choice
Voucher (Section 8) Program.
2. Develop and implement Section 8 Housing Choice Homeownership Program.
Completed the adoption of the program's administrative rules.
3. Maintain a 99% utilization rate of the HUD provided Family Self -Sufficiency
Housing Choice Vouchers.
Current utilization of the HUD Family Self -Sufficiency Program Housing Choice
Vouchers.
4. Continue to improve the image of the Section 8 Program by emphasizing adherence
to guidelines and by meeting with community groups and property owners at least
quarterly.
Held two (2) meetings with community groups.
5. Apply for additional HUD funding.
In December 2005, submitted an application to HUD for additional housing
assistance funding.
Six Month Progress Report on Program Objectives for FY 2005-06
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Administration Division
1. Identify an alternative office space to accommodate the staffing required to carry out
the goals and objectives of the OHCD, HCHA, and HCWIB, and to comply with
State and Federal privacy and accessibility requirements during the fiscal year.
The renovation at 1990 Kino`ole Street was completed on March 1, 2005. The
Existing Housing Division moved in on March 15, 2005.
2. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the LAN and other related automated systems within the
OHCD during the fiscal year.
In March 2005, the OHCD completed relocating the rile servers to the new Big
Island Workplace Connection location (1990 Kino`ole Street). Also in March
2005 the OHCD converted to a Wide Area Network (WAN) utilizing fiber optic
connections between the 50 Wailuku Drive, the County Building, and the
1990 Kino'ole Street offices.
3. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the OHCD telecommunication systems with other federal,
state, county and private systems during the fiscal year.
In March 2005, the OHCD completed installation of new telecommunications
equipment at the 1990 Kino`ole Street office. The installation of the WAN was
also completed in March 2005.
Community Development Division
Community Development Block Grant (CDBG)
1. Solicit proposals from eligible entities for the 2005 CDBG program by January 2005.
Completed. The Community Development Division (CDD) held public hearings
in Hilo, Kona, Ka`n, Pahoa, and Honoka`a in November, 2004. The proposal
packets were made available to the public in November, 2004. The proposals
were due to the OHCD on January 13, 2005.
Final Status Report on Program Objectives for FY 2004-05
HOUSING
OFFICE OF HOUSING & COMMUNITl
DEVELOPMENT
Prepare the annual Consolidated Action Plan and submit the Plan to HUD b,
May 15, 2005.
Completed. The Action Plan was submitted to HUD in May, 2005.
3. Implement, monitor, complete, and/or close CDBG projects in accordance with the
Consolidated Plan.
Completed. The CDD has completed two (2) projects and is
implementing/monitoring 13 CDBG funded projects in accordance with the
Consolidated Plan.
4. By April 2005 the balance of CDBG funds in the federal treasury must be less than
one and a half times the yearly grant amount.
Completed. As of April, 2005, the balance of CDBG funds was .84 times the
yearly grant amount. Therefore, the CDD has met and exceeded this goal.
5. Complete with the reporting, monitoring, and audit requirements of CDBG program
by December 2005 for fiscal year ending June 2005.
Completed. The CDD submitted its Federal Grants Worksheets for its federal
programs for the County's single audit.
HOME
1. Solicit project proposals from eligible entities for the 2005 HOME program by
January 2005.
Completed. The CDD held public hearings in Hilo, Kona, Ka`a, Pahoa, and
Honoka`a in November, 2004. The proposal packets were made available to the
public in November, 2004. The proposals were due to the OHCD on January 13,
2005.
2. Prepare the Program Description and submit the Description to the State's Housing
and Community Development Corporation of Hawaii (HCDCH) by May 15, 2005.
Completed. The Program Description was submitted to the State in May, 2005.
Final Status Report on Program Objectives for FY 2004-05
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
3. Implement, administer, complete and close out HOME projects in accordance with
program regulations by November 2005.
Completed. Thirty-two (32) elderly housing units were completed utilizing
HOME funds and twenty (20) families were provided HOME rent assistance.
The CDD is implementing/monitoring three (3) HOME funded projects in
accordance with program regulations.
4. Complete with the reporting, monitoring, and audit requirements of HOME program
by December 2005 for fiscal year ending June 2005.
Completed. The CDD submitted its Federal Grants Worksheets for its federal
programs for the County's single audit.
Workforce Investment Act (WIA)
1. Plan, implement and monitor the Workforce Investment Act (WIA) Program, which
includes the Adult Services, Dislocated Worker Services, and Youth Services, in
accordance with program regulations by June 2005.
Completed. The CDD monitored the WIA Adult and Dislocated Worker
Programs at Kona and Hilo Workforce Development Divisions (WDD) on
August 16 and 19, 2004, respectively. Monitoring consisted of Participant
Eligibility Review and a Service Provider Review.
2. Administer and monitor the Youth Service vendors by June 2005.
The CDD monitored the WIA Youth service vendor at The Salvation Army on
October 28, 2004 and April 12, 2005. Monitoring consisted of Participant
Eligibility Review and Ten Program Elements Review. On June 3, 2005, the
Youth Council completed its assessment by interviewing the service provider,
staff, participants and parents.
3. Solicit proposals from qualified vendors to provide youth services in FY 2004-2005,
in accordance with the WIA program by July 2004.
Completed. The CDD solicited and selected vendors to provide youth services
in PY '04, which commenced September 1, 2004.
Final Status Report on Program Objectives for FY 2004-05
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
4. Plan and implement the One -Stop Center operations in Hawai'i County by June 2005.
Completed. The One -Stop Center, The Big Island Workplace Connection
(BIWC) was relocated from 180 Kino`ole Street to 1990 Kino`ole Street in
January, 2005. BIWC partnering agencies are assisting in the design and
operation of the new and expanded One -Stop facilities.
5. Coordinate and provide support to the Hawaii County Workforce Investment Board,
Hawaii County Youth Council and its subcommittees by June 2005.
Completed. The CDD provided administrative and support services for the
quarterly HCWIB meetings, the quarterly Youth Council meetings, and all sub-
committee meetings. Public notices of WIB and Youth Council meetings were
posted in a timely manner.
6. Administer and monitor the vendors of the Eligible Training Providers in Hawaii
County by June 2005.
Completed. The CDD continuously solicits and updates the ETP list. The
OHCD administered 13 ETP vendors and completed the monitoring of two (2)
ETP vendors.
7. Solicit proposals from qualified vendors of the Eligible Training Providers in FY
2004-2005 by July 2004.
Completed. The CDD solicited four (4) new ETP vendors to qualify for
FY '04-05.
Other Programs —
1. Provide technical assistance to at least one non-profit organization by May 2005.
Completed. The OHCD provided technical assistance to four (4) non-profit
organizations.
Development Division
1. Complete the rehabilitation of 20 existing housing units owned by low -and moderate
income persons through the Housing Preservation Grant program and the Residential
Emergency Repair Program by June 2005.
The OHCD has completed the rehabilitation of 2 existing housing units.
Final Status Report on Program Objectives for FY 2004-05
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
2. Develop at least one housing project alone or in partnership with government
agencies or the private sector during the fiscal year.
The OHCD is partnering with the Hawaii Island Community Development
Corporation (HICDC) to develop the Hualalai Elderly Housing Project Phase
III. The environmental review, design and bidding have been completed.
Construction is scheduled to begin in December 2005.
The OHCD is partnering with the HICDC to develop the Kino`ole Elderly
Housing Project. The environment review and design is completed.
Construction is scheduled to begin in December 2005.
Provide staff support or technical assistance to at least one non-profit agency during
the fiscal year.
The OHCD provided staff support and technical assistance to the HICDC.
4. Implement State Land Use and County employee affordable housing requirements on
at least one developer during the fiscal period.
The OHCD implemented Chapter 11 affordable housing requirements on WB
KD Acquisitions, LLC (8 units) and Sonny Ventures, LLC (14 units).
5. Revisit the 270 acres in Waikoloa and determine if the Master Plan is feasible to go
forward as an affordable housing project.
The OHCD issued an RFP for a master developer in September, 2004. The
County tentatively selected UniDev, LLC, as the master developer in June 2005.
6. Provide technical assistance to at least one non-profit organization in applying for
other resources to develop affordable or special needs housing by May 2005.
The OHCD provided technical assistance to the HICDC in applying for the 2005
Tax Credit Allocation for the Hualalai Elderly Housing Project, Phase III and
Kino'ole Senior Housing Project.
Final Status Report on Program Objectives for FY 2004-05
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
7. Conduct at least two workshops to further Fair Housing within the County.
The OHCD conducted one (1) Fair Housing training on August 12, 2004, in
Waimea. Twenty-four participants were in attendance. Four (4) additional Fair
Housing workshops are being planned.
Existing Housing Division
Strive to attain and maintain a 99% utilization rate of the HUD provided Section 8
Housing Choice Vouchers.
As of June 30, 2005, the Existing Housing Division (EHD) maintained an average
utilization rate of 99.5% of HUD funding provided for the Section 8 Housing
Choice Voucher Program.
2. Develop and implement Section 8 Housing Choice Homeownership Program.
The Administrative Rules for the Section 8 Homeownership Program was
adopted on May 1, 2005.
3. Strive to attain and maintain 99% utilization rate of the HUD provided Family Self
Sufficiency Housing Choice Vouchers.
As of June 30, 2005, 40 families have signed the Family Self -Sufficiency (FSS)
Contract of Participation, which is a utilization rate of 160%.
4. Continue to improve the image of the Section 8 program by emphasizing adherence
to guidelines and by meeting with community groups and property owners at least
quarterly.
As of June 30, 2005, the EHD met with six (6) community groups. In addition,
the EHD participated in six (6) outreach, community sponsored events to
promote the Section 8 program.
5. Apply for additional HUD funding.
In June 2005, the EHD submitted an application to HUD for funds available
through its Notice of Funding Available (NOFA).
Final Status Report on Program Objectives for FY 2004-05
EiE TH7-G' -MAL
ASSES" FUND
PLANNING
GEOTHERMAL ASSET FUND
The Geothermal Asset Fund shall be administered in an efficient and responsible
manner complying with all applicable ordinances and rules.
Objective being achieved. No claims riled.
Six Month Progress Report on Program Objectives for FY 2005-06
PLANNING
GEOTHERMAL ASSET FUND
1, The Geothermal Asset Fund shall be administered in an efficient and responsible
manner complying with all applicable ordinances and rules.
Objective achieved.
Final Status Report on Program Objectives for FY 2004-05